Methodology scrum white board simulation

Methodology SCRUM WhiteBoard simulation

the Goal:

• Understand the standard structure of a SCRUM whiteboard

• How to use it during Scrum events

• Change process is not difficult

• Change human behavior is

Try SCRUM

Training support: based on client’s questions during implementation

Why & How?

• Why do I need to change?

• How can I manage the change?

Disclaimer: this is my understanding of Jeff Sutherland’s enhanced with my experience

• Are you satisfied with your time to market?

• Are you satisfied with your productivity?

• Is your work rhythm sustainable?

• is your team working as a team or as individual?

Build the context to support the Change with Scrum

Scrum WhiteBoard simulation training

• Definition, objectives & pre-requisites

• Agenda

the key points: methodologies & tools needs to be adapted to people who wants to use them

to be efficient. First learn the standard (theory), then ‘break’ the standard if needed

Definition

• Scrum is the most popular Agile methodology used today in the IT industry

• The Scrum framework is based on events like the Daily Stand-up where the team

discuss about its action plan to fulfill the goals of the iteration

• the Scrum team is using a WhiteBoard to visualise and monitor its iteration

Objectives

• Understand the standard structure of the WhiteBoard and the rules

• So that the team can make it efficient, adapting it to its own context & constraints

Pre requisite

• Agile Manifesto

• Scrum iteration, events & roles

Agenda

• The lean IT White Board principles

• Case 1: everything’s fine

• Case 2: the sponsor changes the sprint content

• Case 3: one team member is blocked on one task

• Case 4: one team member is blocked on several tasks

• A few lessons learnt from implementation

Scrum WhiteBoard simulation training

Detailed Agenda

the key points: illustration through use cases (small stories)

The lean IT White Board principles

• The whiteboard meeting is a critical part of the performance management and problem solving

Case 1: everything’s fine (slide 7 to 17)

• Illustrate, in a normal case, the main principles of the white board

Case 2: the sponsor changes the sprint content (slide 19 to 30)

• the problem is visible on the burn down

Case 3: one team member is blocked on one task (slide 32 to 44)

• the problem is not visible on the burn down

• When a task is blocked in « in progress », I reestimate the remaining in ideal hours

• To complete my day, I can split a task in 2

Case 4: one team member is blocked on several tasks (slide 46 to 63)


• to chase the blocked tasks I use the « blocked » box

A few lessons learnt from implementation

The lean IT White Board principles During the daily Stand-up the team is managing dynamically the iteration

• A good whiteboard should give transparency on the iteration content & team activities

• Everyone should be clear on what are the team goals and if the team is on track or not

• The team owns the whiteboard: it has to live & improve the team spirit (rugby scrum)

the key points: the team leader should use the daily to make its team grow i.e. become more

autonomous (management by delegation, empowerment)

Key features Description Benefits

Goals &

priorities

Problem

solving

Other

Performance

Whiteboard clearly shows

o Sorted goals to be reached by priority

o Who’s working on what

o Whiteboard provides a clear overview of out-standing

problems, owner, & deadlines

o Help the team in scheduling problem solving sessions

o Coaching:

Helps team scheduling coaching sessions and sits-in

for entire week

o Team Morale:

Provides teams a tool to express and discuss team

morale

o Training:

Provides a clear overview of current team skill mix and

training opportunities

o a better workload balance

o Empower team member to take ownership of activities, while being

more autonomous

o Reduce rigidity within the team

o Allow team members to collectively discuss problems, identify

corrective actions, and address root causes

o Increase level of transparency on outstanding problems

o Foster continuous improvement

o Foster a feedback culture within the team

o Help to reduce skill and individual variability

o Foster and improve team spirit

o Help addressing mindset issues as soon as they pop up

o Help identifying skill gaps within the team and knowledgeable people

who can help address them

o Foster performance dialogues in a timely manner

o Create a regular and appropriate forum for continuous improvement

Whiteboard clearly shows if the team is on track or not

Understand the standard structure of the SCRUM WhiteBoard and the rules

• Illustrate, in a normal case, the main principles

• use case: slide 7 to 17

Case 1

everything’s fine

Case 1: everything’s fine (1/11) sprint plan built and validated (day 0)

• we have planned the first sprint (5 days)

• we have 32 ideal hours to burn (ideally 6.4 ideal hours per day: 32 / 5 days)

• We have checked that the « todo list » was matching our team capacity

• Todo list: 32 ideal hours

• Team capacity in the sprint: 5 days * 6 ih * 2 people = 60 ideal hours for the sprint

PRJ-XXX

# SP

< … >

PRJ-XXX

# ih

< … >

PRJ-YYY Story

Goal. Often

functional

Task

How achieve

the goal

Stories Done Spec > Dev > Test

CI Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

4h

Design

Spec

MEB-112

MEB-111

4h

Design

tests

MEB-113 MEB-111

4h

Exec.

tests

MEB-115

MEB-111

2h

Integration

MEB-116

MEB-111

4h

Dev

MEB-114 32

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

Continuous Improvement

day0 day

Support

Unplanned

KPI real

hours

MEB-111

4h

Users

training

MEB-119

Integration > UAT > MEP

MEB-111

4h

MEP

MEB-120

In Progress

William (IT)

Joe (BA)

day1 day2 day3 day5 day4

Sprint Burn-down chart

Waste

Team barometer

the key points: SCRUM is evolving. This presentation is based on task & ideal hours to assess the average

workload. But you might find it heavy. if so, try to move the US from step to step and use only story points

Case 1: everything’s fine (2/11): sprint plan start (day 1: morning meeting)

Day 1: morning meeting

• Joe takes the task MEB-112 for 4 ideal hours

• He’s confident!

Stories In Progress Done

William (IT)

Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

4h

Design

tests

MEB-113 MEB-111

4h

Exec.

tests

MEB-115

MEB-111

2h

Integration

MEB-116

MEB-111

4h

Dev

MEB-114 32

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

MEB-111

4h

Design

Spec

MEB-112

Joe (BA)

day0 day1 day2 day3 day5 day4


Support

Unplanned

KPI

Waste


CI Team barometer

Case 1: everything’s fine(3/11): sprint plan chasing (day 1: end of the day)

Day 1: end of the day

• Joe has finished his task MEB-112 and moves it in the done column

• The team leader burns 4 ideal hours: 32 – 4 = 28

• It remains 28 ideal hours for the team to reach the goal at the end of the sprint: it seems they’re not on

the track.


William (IT)

Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

4h

Design

tests

MEB-113 MEB-111

4h

Exec.

tests

MEB-115

MEB-111

2h

Integration

MEB-116

MEB-111

4h

Dev

MEB-114 32

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

Joe (BA)


MEB-111

4h

Design

Spec

MEB-112


Support

Unplanned

KPI

Waste


CI Team barometer

Case 1: everything’s fine (4/11): sprint plan chasing (day 2: morning meeting)


The team leader

• points out an alert : a « delay » on the burn down

• there’s no noticeable KPI to explain this « delay »

• explains it’s normal because the team has burnt 4 ih instead of 6.4 but it was planned and the « delay »

should be recovered as today Joe and william should burn 8 ih


William (IT)

Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

4h

Exec.

tests

MEB-115

MEB-111

2h

Integration

MEB-116

32

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

Joe (BA)


MEB-111

4h

Design

tests

MEB-113

MEB-111

4h

Dev

MEB-114

Alert!


Support

Unplanned

KPI

Waste


CI Team barometer

Case 1: everything’s fine (5/11): sprint plan chasing (day 2: end of the day)


• Joe and William have finished their tasks MEB-113 and MEB-114 and move them in the done column


• It remains 20 ideal hours for the team to reach the goal at the end of the sprint: they’re on track


William (IT)

Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

4h

Exec.

tests

MEB-115

MEB-111

2h

Integration

MEB-116

32

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

Joe (BA)


MEB-111

4h

Design

tests

MEB-113

MEB-111

4h

Dev

MEB-114


Support

Unplanned

KPI

Waste


CI Team barometer



The team leader

• points out there’s no « delay » on the burn down: the team is on track

• there’s no noticeable KPI



William (IT)

Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

2h

Integration

MEB-116

32

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

Joe (BA)


MEB-111

4h

Exec.

tests

MEB-115


Support

Unplanned

KPI

Waste


CI Team barometer





• It remains 16 ideal hours instead of 12.8 ideally: it seems they’re not on track


William (IT)

Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

2h

Integration

MEB-116

32

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

Joe (BA)


MEB-111

4h

Exec.

tests

MEB-115


Support

Unplanned

KPI

Waste


CI Team barometer



The team leader






William (IT)

Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

32

Ideal

hours

day

day

real

hours


MEB-111

4h

MEP

MEB-120

Joe (BA)


Alert!

MEB-111

2h

Integration

MEB-116

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

MEB-111

4h

Users

training

MEB-119 Sprint Burn-down chart

Support

Unplanned

KPI

Waste


CI Team barometer



• Joe and William have finished their tasks and move them in the done column


• It remains 4 ideal hours for the team to reach the goal at the end of the sprint: they’re on track even in

advance!


William (IT)

Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

32

Ideal

hours

day

day

real

hours


MEB-111

4h

MEP

MEB-120

Joe (BA)


MEB-111

2h

Integration

MEB-116

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

MEB-111

4h

Users

training

MEB-119 Sprint Burn-down chart

Support

Unplanned

KPI

Waste


CI Team barometer



The team leader

• points out there’s no « delay » on the burn down: the team is on track even in advance


Joe takes the task MEB-120 for 4 ideal hours


William (IT)

Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

32

Ideal

hours

day

day

real

hours


Joe (BA)


MEB-111

4h

MEP

MEB-120


Support

Unplanned

KPI

Waste


CI Team barometer



• William has finished his task MEB-120 and moves it in the done column

• The team leader burns the last 4 ideal hours: 4 – 4 = 0

• The Story is done. The team has achieved it’s goal!


William (IT)

Spec > Dev > Test

Blocked Descoped MEB-111

8SP

Booking

Option

32

Ideal

hours

day

day

real

hours


Joe (BA)


MEB-111

4h

MEP

MEB-120


Support

Unplanned

KPI

Waste


CI Team barometer

Done




Case 2

the sponsor changes the sprint content

Case 2: the sponsor changes the sprint content (1/12) sprint plan built and validated (day 0)





• Team capacity in the sprint: 5 days * 6 ih * 2 people = 60 ideal hours

PRJ-XXX

# SP

< … >

PRJ-XXX

# ih

< … >

PRJ-YYY Story

Goal. Often

functional

Task

How achieve

the goal


Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

4h

Design

Spec

MEB-112

MEB-111

4h

Design

tests

MEB-113 MEB-111

4h

Exec.

tests

MEB-115

MEB-111

2h

Integration

MEB-116

MEB-111

4h

Dev

MEB-114 32

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day0 day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

In Progress

William (IT)

Joe (BA)



Support

Unplanned

KPI

Waste


CI Team barometer

Case 2: the sponsor changes the sprint content (2/12): sprint plan start (day 1: morning meeting)





William (IT)

Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

4h

Design

tests

MEB-113 MEB-111

4h

Exec.

tests

MEB-115

MEB-111

2h

Integration

MEB-116

MEB-111

4h

Dev

MEB-114 32

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

MEB-111

4h

Design

Spec

MEB-112

Joe (BA)



Support

Unplanned

KPI

Waste


CI Team barometer

Case 2: the sponsor changes the sprint content (3/12): sprint plan chasing (day 1: end of the day)




• It remains 28 ideal hours for the team to reach the goal at the end of the sprint: it seems they’re not on

track


William (IT)

Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

4h

Design

tests

MEB-113 MEB-111

4h

Exec.

tests

MEB-115

MEB-111

2h

Integration

MEB-116

MEB-111

4h

Dev

MEB-114 32

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

Joe (BA)


MEB-111

4h

Design

Spec

MEB-112


Support

Unplanned

KPI

Waste


CI Team barometer

Case 2: the sponsor changes the sprint content (4/12): sprint plan chasing (day 2: morning meeting)


The team leader




• No noticeable KPI


William (IT)

Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

4h

Exec.

tests

MEB-115

MEB-111

2h

Integration

MEB-116

32

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

Joe (BA)


MEB-111

4h

Design

tests

MEB-113

MEB-111

4h

Dev

MEB-114

Alert!


Support

Unplanned

KPI

Waste


CI Team barometer

Case 2: the sponsor changes the sprint content ( 5/12): sprint plan chasing (day 2: end of the day)


• Joe and William have finished their tasks MEB-113 and MEB-114 and move them in the done column


• It remains 20 ideal hours for the team to reach the goal at the end of the sprint: they’re on track


William (IT)

Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

4h

Exec.

tests

MEB-115

MEB-111

2h

Integration

MEB-116

32

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

Joe (BA)


MEB-111

4h

Design

tests

MEB-113

MEB-111

4h

Dev

MEB-114


Support

Unplanned

KPI

Waste


CI Team barometer



The team leader

• points out there’s no « delay » on the burn down: the team is on track




William (IT)

Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

2h

Integration

MEB-116

32

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

Joe (BA)


MEB-111

4h

Exec.

tests

MEB-115


Support

Unplanned

KPI

Waste


CI Team barometer



• Joe has has finished his task MEB-115

• But the sponsor arrives with a blocker and unplanned demand

• The team leader

• burns the 4 ideal hours

• Rescopes 18 ideal hours. It remains 20 + 18 = 38 ideal hours

In Progress Done

William (IT)

Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

2h

Integration

MEB-116

32

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

Joe (BA)


MEB-111

4h

Exec.

tests

MEB-115

MEB-211

8SP

Booking

EQS

MEB-211

2h

Design

Spec

MEB-112

MEB-211

2h

Design

tests

MEB-113 MEB-211

2h

Exec.

tests

MEB-115

MEB-211

2h

Dev

MEB-114

MEB-211

2h

Integration

MEB-116

MEB-211

2h

Integration

Test

MEB-117

MEB-211

2h

UAT

MEB-118

MEB-211

2h

Users

training

MEB-119

MEB-211

2h

MEP

MEB-120

rescope


Support

Unplanned

KPI

Waste


CI Team barometer



The team leader

• points out a big « delay » on the burn down: the team is in the red.

• The team is over capacity: 38 ideal hours to do for a 24 ih capacity (2 days * 2 people * 6 ideal hours)

• The team leader quickly makes the correlation with the rescope curve

• The team leader has to see it’s sponsor to descope a story


William (IT)

Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

2h

Integration

MEB-116


32

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

Joe (BA)


MEB-111

4h

Exec.

tests

MEB-115

MEB-211

8SP

Booking

EQS

MEB-211

2h

Design

Spec

MEB-112

MEB-211

2h

Design

tests

MEB-113 MEB-211

2h

Exec.

tests

MEB-115

MEB-211

2h

Dev

MEB-114

MEB-211

2h

Integration

MEB-116

MEB-211

2h

Integration

Test

MEB-117

MEB-211

2h

UAT

MEB-118

MEB-211

2h

Users

training

MEB-119

MEB-211

2h

MEP

MEB-120

Alert !

rescope

Support

Unplanned

KPI

Waste


CI Team barometer


• Day 4: morning meeting

• Finally the sponsor has descoped the story « Booking Option » (20 ihs were remaining)

• The team leader descopes the burn down for 20 ideal hours. It remains 18 ideal hours

• 24 hours of KPI Unplanned are the consequence of the sponsor switch of goal

• Team barometer is bad!

• The team takes today for 8 ideal hours

1

2

3


William (IT)

Spec > Dev > Test


8SP

Booking

Option

32

Ideal

hours

day

day

real

hours


Joe (BA)


MEB-211

8SP

Booking

EQS

MEB-211

2h

Integration

MEB-116

MEB-211

2h

Integration

Test

MEB-117

MEB-211

2h

UAT

MEB-118

MEB-211

2h

Users

training

MEB-119

MEB-211

2h

MEP

MEB-120

MEB-211

2h

Design

Spec

MEB-112

MEB-211

2h

Design

tests

MEB-113

MEB-211

2h

Dev

MEB-114

MEB-211

2h

Exec.

tests

MEB-115

descope


rescope

2

4 Alert !

Support

Unplanned

KPI

Waste


CI Team barometer

2

1

3

Alert !



• Joe and William have finished their tasks and move them in the done column


• It remains 10 ideal hours for the team to reach the goal at the end of the sprint: they’re again on track


William (IT)

Spec > Dev > Test


8SP

Booking

Option

32

Ideal

hours

day

day

real

hours


Joe (BA)


MEB-211

8SP

Booking

EQS

MEB-211

2h

Integration

MEB-116

MEB-211

2h

Integration

Test

MEB-117

MEB-211

2h

UAT

MEB-118

MEB-211

2h

Users

training

MEB-119

MEB-211

2h

MEP

MEB-120

MEB-211

2h

Design

Spec

MEB-112

MEB-211

2h

Design

tests

MEB-113

MEB-211

2h

Dev

MEB-114

MEB-211

2h

Exec.

tests

MEB-115

descope


rescope

2

4

Support

Unplanned

KPI

Waste


CI Team barometer



• The team leader

• points out there’s no more « delay » on the burn down: the team is again on track


• The team takes tasks for 10 ideal hours.


William (IT)

Spec > Dev > Test


8SP

Booking

Option

32

Ideal

hours

day

day

real

hours


Joe (BA)


MEB-211

8SP

Booking

EQS

descope


rescope

2

4

MEB-211

2h

Integration

MEB-116

MEB-211

2h

Integration

Test

MEB-117

MEB-211

2h

UAT

MEB-118

MEB-211

2h

Users

training

MEB-119

MEB-211

2h

MEP

MEB-120

Support

Unplanned

KPI

Waste


CI Team barometer



• William and Joe have finished their daily tasks and move them in the done column


• The Story is done. The team has achieved it’s goal


William (IT)

Spec > Dev > Test


8SP

Booking

Option

32

Ideal

hours

day

day

real

hours


Joe (BA)


MEB-211

8SP

Booking

EQS

descope


rescope

2

4

MEB-211

2h

Integration

MEB-116

MEB-211

2h

Integration

Test

MEB-117

MEB-211

2h

UAT

MEB-118

MEB-211

2h

Users

training

MEB-119

MEB-211

2h

MEP

MEB-120

Support

Unplanned

KPI

Waste


CI Team barometer

Done




Case 2

one team member is blocked on one task

the problem is not visible on the burn down

Case 3: one team member blocked on one task (1/13): sprint plan built and validated (day 0)






PRJ-XXX

# SP

< … >

PRJ-XXX

# ih

< … >

PRJ-YYY Story

Goal. Often

functional

Task

How achieve

the goal


Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

2h

Design

Spec

MEB-112

MEB-111

2h

Design

tests

MEB-113 MEB-111

4h

Exec.

tests

MEB-115

MEB-111

2h

Integration

MEB-116

MEB-111

4h

Dev

MEB-114 68

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day0 day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

In Progress

William (IT)

Joe (BA)


MEB-211

8SP

Booking

EQS

MEB-211

2h

Design

Spec

MEB-212

MEB-211

2h

Design

tests

MEB-213 MEB-211

4h

Exec.

tests

MEB-215

MEB-211

4h

Dev

MEB-214

MEB-211

2h

Integration

Test

MEB-217

MEB-211

4h

UAT

MEB-218

MEB-211

4h

Users

training

MEB-219

Dan (BA)

MEB-111

7h

Non reg

Test OPT

MEB-121

MEB-211

4h

Non reg

Test EQS

MEB-123

MEB-111

7h

Non reg

Test FUT

MEB-122

Support

Unplanned

KPI

Waste


CI Team barometer


Case 3: one team member is blocked on one task (2/13): sprint plan start (day 1: morning meeting)


• Joe, Dan & Will take for 16 ideal hours

• They’re confident!


Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

4h

Exec.

tests

MEB-115

MEB-111

2h

Integration

MEB-116

68

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day0 day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

In Progress

William (IT)

Joe (BA)


MEB-211

8SP

Booking

EQS

MEB-211

4h

Exec.

tests

MEB-215

MEB-211

2h

Integration

Test

MEB-217

MEB-211

4h

UAT

MEB-218

MEB-211

4h

Users

training

MEB-219

Dan (BA)

MEB-111

7h

Non reg

Test OPT

MEB-121

MEB-211

4h

Non reg

Test EQS

MEB-123

MEB-111

7h

Non reg

Test FUT

MEB-122

MEB-111

2h

Design

Spec

MEB-112 MEB-111

2h

Design

tests

MEB-113

MEB-211

2h

Design

Spec

MEB-212 MEB-211

2h

Design

tests

MEB-213

MEB-111

4h

Dev

MEB-114

MEB-211

4h

Dev

MEB-214

Support

Unplanned

KPI

Waste


CI Team barometer


Case 3: one team member is blocked on one task (3/13): sprint plan chasing (day 1: end of the day)


• Everyone has finished it’s tasks and moves them in the column done


• Ideally the team should be at 54.4 ideal hours: the team is in advance!


Blocked Descoped

MEB-111

8SP

Booking

Option

MEB-111

4h

Exec.

tests

MEB-115

MEB-111

2h

Integration

MEB-116

68

MEB-111

2h

Integration

Test

MEB-117

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day0 day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

In Progress

William (IT)

Joe (BA)


MEB-211

8SP

Booking

EQS

MEB-211

4h

Exec.

tests

MEB-215

MEB-211

2h

Integration

Test

MEB-217

MEB-211

4h

UAT

MEB-218

MEB-211

4h

Users

training

MEB-219

Dan (BA)

MEB-111

7h

Non reg

Test OPT

MEB-121

MEB-211

4h

Non reg

Test EQS

MEB-123

MEB-111

7h

Non reg

Test FUT

MEB-122

MEB-111

2h

Design

Spec

MEB-112 MEB-111

2h

Design

tests

MEB-113

MEB-211

2h

Design

Spec

MEB-212 MEB-211

2h

Design

tests

MEB-213

MEB-111

4h

Dev

MEB-114

MEB-211

4h

Dev

MEB-214

In advance!

Support

Unplanned

KPI

Waste


CI Team barometer


Case 3: one team member is blocked on one task (4/13): sprint plan chasing (day 2: morning meeting)


• The team leader point’s out the team success!


• Joe, Dan & Will take for 12 ideal hours

• They’re confident!!


Blocked Descoped

MEB-111

8SP

Booking

Option

68

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day0 day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

In Progress

William (IT)

Joe (BA)


MEB-211

8SP

Booking

EQS

MEB-211

4h

UAT

MEB-218

MEB-211

4h

Users

training

MEB-219

Dan (BA)

MEB-111

7h

Non reg

Test OPT

MEB-121

MEB-211

4h

Non reg

Test EQS

MEB-123

MEB-111

7h

Non reg

Test FUT

MEB-122

In advance! MEB-111

4h

Exec.

tests

MEB-115

MEB-211

4h

Exec.

tests

MEB-215

MEB-111

2h

Integration

MEB-116

MEB-111

2h

Integration

Test

MEB-117

MEB-211

2h

Integration

Test

MEB-217

Support

Unplanned

KPI

Waste


CI Team barometer




• Everyone has finished it’s tasks and moves them in the column done


• Ideally the team should be at 40.8 ideal hours: the team is on track!


Blocked Descoped

MEB-111

8SP

Booking

Option

68

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day0 day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

In Progress

William (IT)

Joe (BA)


MEB-211

8SP

Booking

EQS

MEB-211

4h

UAT

MEB-218

MEB-211

4h

Users

training

MEB-219

Dan (BA)

MEB-111

7h

Non reg

Test OPT

MEB-121

MEB-211

4h

Non reg

Test EQS

MEB-123

MEB-111

7h

Non reg

Test FUT

MEB-122

In time

MEB-111

4h

Exec.

tests

MEB-115

MEB-211

4h

Exec.

tests

MEB-215

MEB-111

2h

Integration

MEB-116

MEB-111

2h

Integration

Test

MEB-117

MEB-211

2h

Integration

Test

MEB-217

Support

Unplanned

KPI

Waste


CI Team barometer




• The team leader point’s out the team success!


• Joe, Dan take for 11 ideal hours



Blocked Descoped

MEB-111

8SP

Booking

Option

68

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day0 day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

In Progress

William (IT)

Joe (BA)


MEB-211

8SP

Booking

EQS

MEB-211

4h

UAT

MEB-218

MEB-211

4h

Users

training

MEB-219

Dan (BA)

MEB-111

7h

Non reg

Test FUT

MEB-122

In time

MEB-111

7h

Non reg

Test OPT

MEB-121

MEB-211

4h

Non reg

Test EQS

MEB-123

Support

Unplanned

KPI

Waste


CI Team barometer


Case 3: one team member is blocked on one task (7/13): sprint plan chasing (day 3: during the day)

Day 3: during the day

• Joe has finished in advance the non reg test OPT and takes for 7 ideal hours



Blocked Descoped

MEB-111

8SP

Booking

Option

68

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day0 day

real

hours

MEB-111

4h

Users

training

MEB-119


MEB-111

4h

MEP

MEB-120

In Progress

William (IT)

Joe (BA)


MEB-211

8SP

Booking

EQS

MEB-211

4h

UAT

MEB-218

MEB-211

4h

Users

training

MEB-219

Dan (BA)

In time MEB-111

7h

Non reg

Test FUT

MEB-122

MEB-211

4h

Non reg

Test EQS

MEB-123

MEB-111

7h

Non reg

Test OPT

MEB-121

Support

Unplanned

KPI

Waste


CI Team barometer






• Dan

• has a problem with it’s test. It’s task remains in the column « In progress ».

• has to redo its tests because a module was not up on the test platform

• reestimates the remaining of it’s task to 2 ih as he knows now perfectly the subject

• Fill almost one day of waste: 6 real hours Stories Done Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

68

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day0 day

real

hours

MEB-111

4h

Users

Training

MEB-119


MEB-111

4h

MEP

MEB-120

In Progress

William (IT)

Joe (BA)


MEB-211

8SP

Booking

EQS

MEB-211

4h

UAT

MEB-218

MEB-211

4h

Users

training

MEB-219

Dan (BA)

In advance

MEB-211

4h

Non reg

Test EQS

MEB-123

MEB-111

7h

Non reg

Test OPT

MEB-121 MEB-111

7h

Non reg

Test FUT

MEB-122

6

Support

Unplanned

KPI

Waste


CI Team barometer


1

2h 2

3

1

2

3


Day 4: morning meeting (1/2)

• Ideally the team should be at 27.2 ideal hours. It’s 26. The team is on track!

• But the team leader

• Point’s out an alert. Dan’s task is still in the column “In progress ’ (and has fed 6 hours of waste)

• feeds the Problem Solving board to take an action!

• The problem seems IT. William has forgotten to start the module ‘X’.

• As William has time (capacity) he doesn’t create a task to start the module ‘X’

• Dan is not really happy of it’s waste and points it out in the team barometer Stories Done Spec > Dev > Test

Blocked Descoped

MEB-111

8SP

Booking

Option

68

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day0 day

real

hours Integration > UAT > MEP

MEB-111

4h

MEP

MEB-120

In Progress

William (IT)

Joe (BA)


MEB-211

8SP

Booking

EQS

MEB-211

4h

UAT

MEB-218

MEB-211

4h

Users

training

MEB-219

Dan (BA)

In advance

MEB-211

4h

Non reg

Test EQS

MEB-123

Alert !

Pb Root

cause

owner status

Test

Dan

KO

Modu

le ‘X’

down

Will open

6

Solution

Start

Modu

le ‘X’

Alert !

Support

Unplanned

KPI

Waste


CI Team barometer

Alert !


1

2

1

2h

MEB-111

4h

Users

Training

MEB-119

3

1

2

3



• As Dan has reestimated it’s previous task of « non reg test » to 2 ihs, he can take another task.

• As it’s daily capacity is of 4 ihs (defined with the team leader), he looks for a task of 2 ihs on the board

• As there isn’t, he splits the task MEB-119 of 4 ih in 2 tasks of 2 ihs

• and takes the first part

• Dan has now 4 ihs for today


Blocked Descoped

MEB-111

8SP

Booking

Option

68

MEB-111

4h

UAT

MEB-118

Ideal

hours

day

day0 day

real

hours

MEB-111

2h

Users

Training1/2

MEB-119


MEB-111

4h

MEP

MEB-120

In Progress

William (IT)

Joe (BA)


MEB-211

8SP

Booking

EQS

MEB-211

4h

UAT

MEB-218

MEB-211

4h

Users

training

MEB-219

Dan (BA)

In advance

MEB-211

4h

Non reg

Test EQS

MEB-123

Pb Root

cause

owner status

Test

Dan

KO

Modu

le ‘X’

down

Will open

6

Solution

Start

Modu

le ‘X’

Support

Unplanned

KPI

Waste


CI Team barometer

Sprint Burn-down chart 1

2h

MEB-111

2h

Users

Training2/2

MEB-121

1

2

3

1

2

3






Blocked Descoped

MEB-111

8SP

Booking

Option

68

Ideal

hours

day

day0 day

real


MEB-111

4h

MEP

MEB-120

In Progress

William

(IT)

Joe (BA)


MEB-211

8SP

Booking

EQS

MEB-211

4h

UAT

MEB-218

MEB-211

4h

Users

training

MEB-219

Dan (BA)

In time

MEB-211

4h

Non reg

Test EQS

MEB-123

Pb Root

cause

owner status

Test

Dan

KO

Modu

le ‘X’

down

Will open

6

Solution

Start

Modu

le ‘X’

MEB-111

4h

UAT

MEB-

118

MEB-111

4h

Users

training

MEB-119

Support

Unplanned

KPI

Waste


CI Team barometer




• Ideally the team should be at 13.6 ideal hours. It’s 14. The team is in time!

• the team leader

• Point’s out the team success


• closes the problem on the Problem Solving board

• The team takes for 12 ideal hours.


Blocked Descoped

MEB-111

8SP

Booking

Option

68

Ideal

hours

day

day0 day

real


In Progress

William

(IT)

Joe (BA)


MEB-211

8SP

Booking

EQS Dan (BA)

In time

Pb Root

cause

owner status

Test

Dan

KO

Modu

le ‘X’

down

Will done

6

Solution

Start

Modu

le ‘X’ MEB-211

4h

UAT

MEB-218

MEB-211

4h

Users

training

MEB-219

MEB-111

4h

MEP

MEB-120

Support

Unplanned

KPI

Waste


CI Team barometer





• The Story is done. The team has achieved it’s goal!


Blocked Descoped

MEB-111

8SP

Booking

Option

68

Ideal

hours

day

day0 day

real


In Progress

William

(IT)

Joe (BA)


MEB-211

8SP

Booking

EQS Dan (BA)

Done

Pb Root

cause

owner status

Test

Dan

KO

Modu

le ‘X’

down

Will done

6

Solution

Start

Modu

le ‘X’ MEB-211

4h

UAT

MEB-218

MEB-211

4h

Users

training

MEB-219

MEB-111

4h

MEP

MEB-120

Support

Unplanned

KPI

Waste


CI Team barometer





Case 3

one team member is blocked on several tasks

to chase the blocked tasks I use the ‘blocked’ box

Case 4: one team member is blocked on several tasks (1/18): sprint plan built and validated (day 0)


• we have 60 ideal hours to burn (ideally 12 ideal hours per day: 60 / 5 days)




PRJ-XXX

# SP

< … >

PRJ-XXX

# ih

< … >

PRJ-YYY Story

Goal. Often

functional

Task

How achieve

the goal


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste


CI Team barometer


MEB-111

8SP

Booking

Option

MEB-111

2h

Design

Spec

MEB-112 MEB-111

2h

Design

tests

MEB-113 MEB-111

2h

Exec.

tests

MEB-115

MEB-111

2h

Integration

MEB-116

MEB-111

4h

Dev

MEB-114

MEB-111

2h

Integration

Test OPT

MEB-117

MEB-111

2h

UAT OPT

MEB-118

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS

MEB-211

2h

Design

Spec

MEB-212 MEB-211

2h

Design

tests

MEB-213 MEB-211

2h

Exec.

tests

MEB-215 MEB-211

4h

Dev

MEB-214

MEB-211

2h

Integration

Test EQS

MEB-217

MEB-211

2h

UAT EQS

MEB-218

MEB-211

2h

Users

training

MEB-219

MEB-111

2h

Non reg

Test OPT

MEB-121

MEB-211

2h

Non reg

Test EQS

MEB-123

MEB-111

2h

Non reg

Test FUT

MEB-122

MEB-311

8SP

Booking

CDS

MEB-311

2h

Design

Spec

MEB-312 MEB-311

2h

Design

tests

MEB-313 MEB-311

2h

Exec.

tests

MEB-315 MEB-311

4h

Dev

MEB-314

MEB-311

2h

Integration

Test CDS

MEB-317 MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT EQS

MEB-319

MEB-311

2h

Users

training

MEB-320

Case 4: one team member is blocked on several tasks (2/18): sprint plan built and validated (day 1: morning meeting)


• Joe & Will take for 10 ideal hours (the velocity)



Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste


CI Team barometer


MEB-111

8SP

Booking

Option

MEB-111

2h

Design

Spec

MEB-112

MEB-111

2h

Design

tests

MEB-113

MEB-111

2h

Exec.

tests

MEB-115

MEB-111

2h

Integration

MEB-116

MEB-111

4h

Dev

MEB-114

MEB-111

2h

Integration

Test OPT

MEB-117

MEB-111

2h

UAT OPT

MEB-118

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS MEB-211

2h

Design

Spec

MEB-212

MEB-211

2h

Design

tests

MEB-213 MEB-211

2h

Exec.

tests

MEB-215

MEB-211

4h

Dev

MEB-214

MEB-211

2h

Integration

Test EQS

MEB-217

MEB-211

2h

UAT EQS

MEB-218

MEB-211

2h

Users

training

MEB-219

MEB-111

2h

Non reg

Test OPT

MEB-121

MEB-211

2h

Non reg

Test EQS

MEB-123

MEB-111

2h

Non reg

Test FUT

MEB-122

MEB-311

8SP

Booking

CDS

MEB-311

2h

Design

Spec

MEB-312

MEB-311

2h

Design

tests

MEB-313 MEB-311

2h

Exec.

tests

MEB-315

MEB-311

4h

Dev

MEB-314

MEB-311

2h

Integration

Test CDS

MEB-317

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT EQS

MEB-319

MEB-311

2h

Users

training

MEB-320

Case 4: one team member is blocked on several tasks (3/18): sprint plan built and validated (day 1: end of the day)


• Joe is blocked on the specification because a functionnal problem has been discovered

• Then William is also blocked on it’s development because he has no specification available!

• But they don’t fill KPI

• It’s not a new task « unplanned » on the sprint

• It’s not waste because it was not predictable


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste



MEB-111

8SP

Booking

Option

MEB-111

2h

Design

Spec

MEB-112

MEB-111

2h

Design

tests

MEB-113

MEB-111

2h

Exec.

tests

MEB-115

MEB-111

2h

Integratio

n

MEB-116

MEB-111

4h

Dev

MEB-114

MEB-111

2h

Integratio

n

Test OPT

MEB-117

MEB-111

2h

UAT OPT

MEB-118

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS MEB-211

2h

Design

Spec

MEB-212

MEB-211

2h

Design

tests

MEB-213 MEB-211

2h

Exec.

tests

MEB-215

MEB-211

4h

Dev

MEB-214

MEB-211

2h

Integration

Test EQS

MEB-217

MEB-211

2h

UAT EQS

MEB-218

MEB-211

2h

Users

training

MEB-219

MEB-111

2h

Non reg

Test OPT

MEB-121

MEB-211

2h

Non reg

Test EQS

MEB-123

MEB-111

2h

Non reg

Test FUT

MEB-122

MEB-311

8SP

Booking

CDS

MEB-311

2h

Design

Spec

MEB-312

MEB-311

2h

Design

tests

MEB-313 MEB-311

2h

Exec.

tests

MEB-315

MEB-311

4h

Dev

MEB-314

MEB-311

2h

Integration

Test CDS

MEB-317

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT EQS

MEB-319

MEB-311

2h

Users

training

MEB-320

CI Team barometer

Root

cause

owner status Solution



The team leader


• he talks with the team about the potential root causes

• This delay is due to the fact that nothing has been done: the tasks are still « In progress »

• Joe explains the user has a business problem that needs business expertise he has not on a special point

• A line is created on the problem solving board: the team leader will find who may be expert on this point

• The team barometer is not good


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste



MEB-111

8SP

Booking

Option

MEB-111

2h

Design

Spec

MEB-112

MEB-111

2h

Design

tests

MEB-113

MEB-111

2h

Exec.

tests

MEB-115

MEB-111

2h

Integratio

n

MEB-116

MEB-111

4h

Dev

MEB-114

MEB-111

2h

Integratio

n

Test OPT

MEB-117

MEB-111

2h

UAT OPT

MEB-118

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS MEB-211

2h

Design

Spec

MEB-212

MEB-211

2h

Design

tests

MEB-213 MEB-211

2h

Exec.

tests

MEB-215

MEB-211

4h

Dev

MEB-214

MEB-211

2h

Integration

Test EQS

MEB-217

MEB-211

2h

UAT EQS

MEB-218

MEB-211

2h

Users

training

MEB-219

MEB-111

2h

Non reg

Test OPT

MEB-121

MEB-211

2h

Non reg

Test EQS

MEB-123

MEB-111

2h

Non reg

Test FUT

MEB-122

MEB-311

8SP

Booking

CDS

MEB-311

2h

Design

Spec

MEB-312

MEB-311

2h

Design

tests

MEB-313 MEB-311

2h

Exec.

tests

MEB-315

MEB-311

4h

Dev

MEB-314

MEB-311

2h

Integration

Test CDS

MEB-317

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT EQS

MEB-319

MEB-311

2h

Users

training

MEB-320

CI Team barometer

Root

cause


Alert !

Alert !

Alert !

Alert !

spec

KO

Expertise

lack

Team

leader

open See

business

expert

Pb 1

2

3

4

1

2

3

4



All the blocked tasks are moved in the « Blocked » box

• Otherwise it’ll be a mess in the « In progress » box between the « blocked » tasks and the really « in

progress » task

• Furthermore, the check of the daily capacity is not easy as i could read that Joe or Will have more than 6

ih in their « In progress » box!


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste



MEB-111

8SP

Booking

Option

MEB-111

2h

Design

Spec

MEB-112

MEB-111

2h

Design

tests

MEB-113

MEB-111

2h

Exec.

tests

MEB-115

MEB-111

2h

Integratio

n

MEB-116

MEB-111

4h

Dev

MEB-114

MEB-111

2h

Integratio

n

Test OPT

MEB-117

MEB-111

2h

UAT OPT

MEB-118

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS

MEB-211

2h

Design

Spec

MEB-212

MEB-211

2h

Design

tests

MEB-213 MEB-211

2h

Exec.

tests

MEB-215

MEB-211

4h

Dev

MEB-214

MEB-211

2h

Integration

Test EQS

MEB-217

MEB-211

2h

UAT EQS

MEB-218

MEB-211

2h

Users

training

MEB-219

MEB-111

2h

Non reg

Test OPT

MEB-121

MEB-211

2h

Non reg

Test EQS

MEB-123

MEB-111

2h

Non reg

Test FUT

MEB-122

MEB-311

8SP

Booking

CDS

MEB-311

2h

Design

Spec

MEB-312 MEB-311

2h

Design

tests

MEB-313 MEB-311

2h

Exec.

tests

MEB-315

MEB-311

4h

Dev

MEB-314

MEB-311

2h

Integration

Test CDS

MEB-317

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT EQS

MEB-319

MEB-311

2h

Users

training

MEB-320

CI Team barometer

Root

cause


spec

KO

Expertise

lack

Team

leader

open See

business

expert

Pb



• Joe & Will take tasks on the CDS story for 10 ih


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste



MEB-111

8SP

Booking

Option

MEB-111

2h

Design

Spec

MEB-112

MEB-111

2h

Design

tests

MEB-113

MEB-111

2h

Exec.

tests

MEB-115

MEB-111

2h

Integratio

n

MEB-116

MEB-111

4h

Dev

MEB-114

MEB-111

2h

Integratio

n

Test OPT

MEB-117

MEB-111

2h

UAT OPT

MEB-118

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS

MEB-211

2h

Design

Spec

MEB-212

MEB-211

2h

Design

tests

MEB-213

MEB-211

2h

Exec.

tests

MEB-215

MEB-211

4h

Dev

MEB-214

MEB-211

2h

Integration

Test EQS

MEB-217

MEB-211

2h

UAT EQS

MEB-218

MEB-211

2h

Users

training

MEB-219

MEB-111

2h

Non reg

Test OPT

MEB-121

MEB-211

2h

Non reg

Test EQS

MEB-123

MEB-111

2h

Non reg

Test FUT

MEB-122

MEB-311

8SP

Booking

CDS

MEB-311

2h

Design

Spec

MEB-312

MEB-311

2h

Design

tests

MEB-313

MEB-311

2h

Exec.

tests

MEB-315

MEB-311

4h

Dev

MEB-314

MEB-311

2h

Integration

Test CDS

MEB-317

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT EQS

MEB-319

MEB-311

2h

Users

training

MEB-320

CI Team barometer

Root

cause


spec

KO

Expertise

lack

Team

leader

open See

business

expert

Pb

Case 4: one team member is blocked on several tasks (7/18): sprint plan built and validated (day 2: end of the day)



• Ideally the team should be at 36 ideal hours: the team is on delay!

• But the team leader has good expectations about finding the expert

• For the next day

• Joe didn’t know what he could work on

• William had proposed to make the integration task


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste



MEB-111

8SP

Booking

Option

MEB-111

2h

Design

Spec

MEB-112

MEB-111

2h

Design

tests

MEB-113

MEB-111

2h

Exec.

tests

MEB-115

MEB-111

2h

Integratio

n

MEB-116

MEB-111

4h

Dev

MEB-114

MEB-111

2h

Integratio

n

Test OPT

MEB-117

MEB-111

2h

UAT OPT

MEB-118

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS

MEB-211

2h

Design

Spec

MEB-212

MEB-211

2h

Design

tests

MEB-213 MEB-211

2h

Exec.

tests

MEB-215

MEB-211

4h

Dev

MEB-214

MEB-211

2h

Integration

Test EQS

MEB-217

MEB-211

2h

UAT EQS

MEB-218

MEB-211

2h

Users

training

MEB-219

MEB-111

2h

Non reg

Test OPT

MEB-121

MEB-211

2h

Non reg

Test EQS

MEB-123

MEB-111

2h

Non reg

Test FUT

MEB-122

MEB-311

8SP

Booking

CDS

MEB-311

2h

Design

Spec

MEB-312

MEB-311

2h

Design

tests

MEB-313

MEB-311

2h

Exec.

tests

MEB-315

MEB-311

4h

Dev

MEB-314

MEB-311

2h

Integration

Test CDS

MEB-317

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT EQS

MEB-319

MEB-311

2h

Users

training

MEB-320

CI Team barometer

Root

cause


spec

KO

Expertise

lack

Team

leader

On going

See

business

expert

Pb



The team leader

• Points out an alert : a « delay » on the burn down

• But the situation is under control

• As they have burnt 10 ih

• As he has find the expert: the problem is closed on the problem solving board

• As Joe will be able to work on the blocked tasks

• Says to Will he can’t take this « integration » task as they have to finish before all the development tasks


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste



MEB-111

8SP

Booking

Option

MEB-111

2h

Design

Spec

MEB-112

MEB-111

2h

Design

tests

MEB-113

MEB-111

2h

Exec.

tests

MEB-115

MEB-111

2h

Integratio

n

MEB-116

MEB-111

4h

Dev

MEB-114

MEB-111

2h

Integratio

n

Test OPT

MEB-117

MEB-111

2h

UAT OPT

MEB-118

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS

MEB-211

2h

Design

Spec

MEB-212

MEB-211

2h

Design

tests

MEB-213 MEB-211

2h

Exec.

tests

MEB-215

MEB-211

4h

Dev

MEB-214

MEB-211

2h

Integration

Test EQS

MEB-217

MEB-211

2h

UAT EQS

MEB-218

MEB-211

2h

Users

training

MEB-219

MEB-111

2h

Non reg

Test OPT

MEB-121

MEB-211

2h

Non reg

Test EQS

MEB-123

MEB-111

2h

Non reg

Test FUT

MEB-122

MEB-311

8SP

Booking

CDS

MEB-311

2h

Integration

Test CDS

MEB-317

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT EQS

MEB-319

MEB-311

2h

Users

training

MEB-320

CI Team barometer

Root

cause


spec

KO

Expertise

lack

Team

leader

closed See

business

expert

Pb

Alert ! 1

2

2

1



• Joe & Will take all the blocked tasks

• The team leader

• explains that now the velocity is no more of 10 ih but of 17 ih = 50 ih / 3 days

• And discuss with the team of the different solutions

• Descope a story

• Make more hours

• Punctually increase the team capacity


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste



MEB-111

8SP

Booking

Option

MEB-111

2h

Design

Spec

MEB-112

MEB-111

2h

Design

tests

MEB-113

MEB-111

2h

Exec.

tests

MEB-115

MEB-111

2h

Integratio

n

MEB-116

MEB-111

4h

Dev

MEB-114

MEB-111

2h

Integratio

n

Test OPT

MEB-117

MEB-111

2h

UAT OPT

MEB-118

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS MEB-211

2h

Design

Spec

MEB-212

MEB-211

2h

Design

tests

MEB-213 MEB-211

2h

Exec.

tests

MEB-215

MEB-211

4h

Dev

MEB-214

MEB-211

2h

Integration

Test EQS

MEB-217

MEB-211

2h

UAT EQS

MEB-218

MEB-211

2h

Users

training

MEB-219

MEB-111

2h

Non reg

Test OPT

MEB-121

MEB-211

2h

Non reg

Test EQS

MEB-123

MEB-111

2h

Non reg

Test FUT

MEB-122

MEB-311

8SP

Booking

CDS

MEB-311

2h

Integration

Test CDS

MEB-317

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT EQS

MEB-319

MEB-311

2h

Users

training

MEB-320

CI Team barometer

Root

cause


spec

KO

Expertise

lack

Team

leader

closed See

business

expert

Pb

Alert !

Case 4: one team member is blocked on several tasks (10/18): sprint plan built and validated (day 3: morning meeting) Day 3: morning meeting (3/3)

After discussion

• The team leader will try to get one more BA for a few days, creates a new line in the problem solving board

• William agrees to make overtime and takes one more task

• Decsope is useless and avoidable for the moment


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste



MEB-111

8SP

Booking

Option

MEB-111

2h

Design

Spec

MEB-112

MEB-111

2h

Design

tests

MEB-113

MEB-111

2h

Exec.

tests

MEB-115

MEB-111

2h

Integratio

n

MEB-116

MEB-111

4h

Dev

MEB-114

MEB-111

2h

Integratio

n

Test OPT

MEB-117

MEB-111

2h

UAT OPT

MEB-118

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS MEB-211

2h

Design

Spec

MEB-212

MEB-211

2h

Design

tests

MEB-213 MEB-211

2h

Exec.

tests

MEB-215

MEB-211

4h

Dev

MEB-214

MEB-211

2h

Integration

Test EQS

MEB-217

MEB-211

2h

UAT EQS

MEB-218

MEB-211

2h

Users

training

MEB-219

MEB-111

2h

Non reg

Test OPT

MEB-121

MEB-211

2h

Non reg

Test EQS

MEB-123

MEB-111

2h

Non reg

Test FUT

MEB-122

MEB-311

8SP

Booking

CDS

MEB-311

2h

Integration

Test CDS

MEB-317

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT EQS

MEB-319

MEB-311

2h

Users

training

MEB-320

CI Team barometer

Root

cause


spec

KO

Expertise

lack

Team

leader

closed See

business

expert

Pb

Alert !

Team

leader

open cap

acity

1 more

BA 1

2

Case 4: one team member is blocked on several tasks (11/18): sprint plan built and validated (day 3: during the day) Day 3: during the day

• The team leader has closed it’s line on the problem solving board

• He has convinced it’s area manager to get David for a few days

• David takes 2 tasks


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste



MEB-111

8SP

Booking

Option

MEB-111

2h

Design

Spec

MEB-112

MEB-111

2h

Design

tests

MEB-113

MEB-111

2h

Exec.

tests

MEB-115

MEB-111

2h

Integratio

n

MEB-116

MEB-111

4h

Dev

MEB-114

MEB-111

2h

Integratio

n

Test OPT

MEB-117

MEB-111

2h

UAT OPT

MEB-118

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS

MEB-211

2h

Design

Spec

MEB-212

MEB-211

2h

Design

tests

MEB-213

MEB-211

2h

Exec.

tests

MEB-215

MEB-211

4h

Dev

MEB-214 MEB-211

2h

Integration

Test EQS

MEB-217

MEB-211

2h

UAT EQS

MEB-218

MEB-211

2h

Users

training

MEB-219

MEB-111

2h

Non reg

Test OPT

MEB-121

MEB-211

2h

Non reg

Test EQS

MEB-123

MEB-111

2h

Non reg

Test FUT

MEB-122

MEB-311

8SP

Booking

CDS

MEB-311

2h

Integration

Test CDS

MEB-317

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT EQS

MEB-319

MEB-311

2h

Users

training

MEB-320

CI Team barometer

Root

cause


spec

KO

Expertise

lack

Team

leader closed

See

business

expert

Pb

Alert !

Team

leader closed cap

acity

1 more

BA 1

David (BA)

2

1

2

Case 4: one team member is blocked on several tasks (12/18): sprint plan built and validated (day 3: end of the day) Day 3: end of the day (1/2)


• Ideally with the original team we should be at 24 ideal hours: the team is on delay!

• But the team has one more people now, so we have to recalculate

• the velocity: 32 ih / 2 days = 16 ih

• The team capacity: 6 ih * 3 people * 2 days = 32 ih

• But we could have a lock on the BA side: 26 ih for a capacity of 6 ih * 2 people * 2 days = 24 ih

• It should be ok and Will could help on test or training tasks!


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste



MEB-111

8SP

Booking

Option

MEB-111

2h

Design

Spec

MEB-112

MEB-111

2h

Exec.

tests

MEB-115 MEB-111

2h

Integratio

n

MEB-116

MEB-111

4h

Dev

MEB-114

MEB-111

2h

Integration

Test OPT

MEB-117

MEB-111

2h

UAT OPT

MEB-118

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS

MEB-211

2h

Design

Spec

MEB-212

MEB-211

2h

Design

tests

MEB-213

MEB-211

2h

Exec.

tests

MEB-215

MEB-211

4h

Dev

MEB-214 MEB-211

2h

Integration

Test EQS

MEB-217

MEB-211

2h

UAT EQS

MEB-218

MEB-211

2h

Users

training

MEB-219

MEB-111

2h

Non reg

Test OPT

MEB-121

MEB-211

2h

Non reg

Test EQS

MEB-123

MEB-111

2h

Non reg

Test FUT

MEB-122

MEB-311

8SP

Booking

CDS

MEB-311

2h

Integration

Test CDS

MEB-317

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT EQS

MEB-319

MEB-311

2h

Users

training

MEB-320

CI Team barometer

Root

cause


spec

KO

Expertise

lack

Team

leader

closed See

business

expert

Pb

Team

leader

closed cap

acity

1 more

BA

David (BA)

MEB-111

2h

Design

tests

MEB-113


• The team takes for 16 ih

• We should be again on the track!


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste



MEB-111

8SP

Booking

Option

MEB-111

2h

Integratio

n

MEB-116

MEB-111

2h

Integration

Test OPT

MEB-117

MEB-111

2h

UAT OPT

MEB-118

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS

MEB-211

2h

Exec.

tests

MEB-215

MEB-211

2h

Integration

Test EQS

MEB-217

MEB-211

2h

UAT EQS

MEB-218

MEB-211

2h

Users

training

MEB-219

MEB-111

2h

Non reg

Test OPT

MEB-121 MEB-211

2h

Non reg

Test EQS

MEB-123

MEB-111

2h

Non reg

Test FUT

MEB-122

MEB-311

8SP

Booking

CDS MEB-311

2h

Integration

Test CDS

MEB-317

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT EQS

MEB-319

MEB-311

2h

Users

training

MEB-320

CI Team barometer

Root

cause


spec

KO

Expertise

lack

Team

leader closed

See

business

expert

Pb

Team

leader closed cap

acity

1 more

BA

David (BA)

Case 4: one team member is blocked on several tasks (14/18): sprint plan built and validated (day 4: morning meeting) Day 4: morning meeting

The team leader

• Points out an alert : a « delay » on the burn down

• But it’s because it’s the old velocity

• There’s no noticeable KPI

• The team barometer increases

• With the new one (16 ih), the team is on the track


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste



MEB-111

8SP

Booking

Option

MEB-111

2h

Integratio

n

MEB-116

MEB-111

2h

Integration

Test OPT

MEB-117

MEB-111

2h

UAT OPT

MEB-118

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS

MEB-211

2h

Exec.

tests

MEB-215

MEB-211

2h

Integration

Test EQS

MEB-217

MEB-211

2h

UAT EQS

MEB-218

MEB-211

2h

Users

training

MEB-219

MEB-111

2h

Non reg

Test OPT

MEB-121 MEB-211

2h

Non reg

Test EQS

MEB-123

MEB-111

2h

Non reg

Test FUT

MEB-122

MEB-311

8SP

Booking

CDS MEB-311

2h

Integration

Test CDS

MEB-317

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT EQS

MEB-319

MEB-311

2h

Users

training

MEB-320

CI Team barometer

Root

cause


spec

KO

Expertise

lack

Team

leader

closed See

business

expert

Pb

Team

leader

closed cap

acity

1 more

BA

David (BA)



• Ideally the team should be at 32 ideal hours: the team is on track!


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste



MEB-111

8SP

Booking

Option

MEB-111

2h

Integratio

n

MEB-116

MEB-111

2h

Integration

Test OPT

MEB-117

MEB-111

2h

UAT OPT

MEB-118

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS

MEB-211

2h

Exec.

tests

MEB-215

MEB-211

2h

Integration

Test EQS

MEB-217

MEB-211

2h

UAT EQS

MEB-218

MEB-211

2h

Users

training

MEB-219

MEB-111

2h

Non reg

Test OPT

MEB-121 MEB-211

2h

Non reg

Test EQS

MEB-123

MEB-111

2h

Non reg

Test FUT

MEB-122

MEB-311

8SP

Booking

CDS MEB-311

2h

Integration

Test CDS

MEB-317

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT EQS

MEB-319

MEB-311

2h

Users

training

MEB-320

CI Team barometer

Root

cause


spec

KO

Expertise

lack

Team

leader closed

See

business

expert

Pb

Team

leader closed cap

acity

1 more

BA

David (BA)


The team takes for 16 ih


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste



MEB-111

8SP

Booking

Option

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS

MEB-211

2h

Users

training

MEB-219

MEB-311

8SP

Booking

CDS

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT CDS

MEB-319

MEB-311

2h

Users

training

MEB-320

CI Team barometer

Root

cause


spec

KO

Expertise

lack

Team

leader closed

See

business

expert

Pb

Team

leader closed cap

acity

1 more

BA

David (BA)

MEB-111

2h

UAT OPT

MEB-118

MEB-211

2h

UAT EQS

MEB-218

Case 4: one team member is blocked on several tasks (17/18): sprint plan built and validated (day 5: morning meeting) Day 5: morning meeting

The team leader

• Points out an alert : a light « delay » on the burn down

• But it’s because it’s the old velocity. The team is on track

• There’s no noticeable KPI


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste



MEB-111

8SP

Booking

Option

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS

MEB-211

2h

Users

training

MEB-219

MEB-311

8SP

Booking

CDS

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT CDS

MEB-319

MEB-311

2h

Users

training

MEB-320

CI Team barometer

Root

cause


spec

KO

Expertise

lack

Team

leader

closed See

business

expert

Pb

Team

leader

closed cap

acity

1 more

BA

David (BA)

MEB-111

2h

UAT OPT

MEB-118

MEB-211

2h

UAT EQS

MEB-218

Case 4: one team member is blocked on several tasks (18/18): sprint plan built and validated (day 5: end of the day) Day 5: end of the day

All is done!


Blocked Descoped

60

Ideal

hours

day

day0 day

real


In Progress

William (IT)

Joe (BA)


Support

Unplanned

KPI

Waste



MEB-111

8SP

Booking

Option

MEB-111

2h

Users

Training

MEB-119

MEB-111

2h

MEP

MEB-120

MEB-211

8SP

Booking

EQS

MEB-211

2h

Users

training

MEB-219

MEB-311

8SP

Booking

CDS

MEB-311

2h

Non reg

Test EQS

MEB-318

MEB-311

2h

UAT CDS

MEB-319

MEB-311

2h

Users

training

MEB-320

CI Team barometer

Root

cause


spec

KO

Expertise

lack

Team

leader closed

See

business

expert

Pb

Team

leader closed cap

acity

1 more

BA

David (BA)

MEB-111

2h

UAT OPT

MEB-118

MEB-211

2h

UAT EQS

MEB-218

Done

A few lessons learnt from implementation

• it’s all about change management, about team building

• It takes times (a few months) because it’s a learning journey

the key points: Lean, Agile methodologies, Change Management

Be carefull if …

the number of tickets is exploding. It might deteriorate visibility, performance of IT systems like JIRA

• maybe don’t use task, just User Story you move through the board

the burndown analysis doesn’t bring so much value

• try several ones. One by Release, projects, … don’t forget your basics of project management

your team is splitted into several locations

• Think about electronic whiteboard to share it, combined with video conference tool (like Lync)

you keep doing static planning with a ‘look & feel’ Agile

• Check you’re pulling the flow i.e. managing dynamically and not following a predefined calendar

team is not covering all the process & not stable

• a mature team should be 80% autonomous & stable

you apply theory ‘by the book’ without taking into account your context

• Find your implementation. Only the result matters

Methodology scrum white board simulation

Technology

Transcript of Methodology scrum white board simulation