MEMORANDUM OF ASSOCIATION OF ECOTOURISM SOCIETY OF …ecotourismsocietyofindia.org/file/ESOI...

of 23

MEMORANDUM OF ASSOCIATION

OF

ECOTOURISM SOCIETY OF INDIA 1. NAME OF THE SOCIETY

The name of the Society shall be “ECOTOURISM SOCIETY OF INDIA”. 2. REGISTERED OFFICE OF THE SOCIETY

The Registered office of the Society shall be situated in National Capital Region of Delhi at A-57, First Floor, Nizamuddin East, New Delhi-110013.

3. AREA OF OPERATION OF THE SOCIETY The area of operation of the Society shall be the whole of India.

4. AIMS AND OBJECTIVES OF THE SOCIETY

The main aim and objective of the society is to promote the concept of Ecotourism in India.

It is understood that Ecotoursim will evolve as a concept with the development and change in Indian Society and the founders of the Society would like the Society to initiate programmes that cover the following four broad tenets of Ecotourism :

(a) nature based, (b) ecologically sustainable,

(c) where education, awareness and concern for the environment and its

interpretation is a major component and

(d) where indigenous and local people are benefited

Ecotourism is responsible travel to natural areas that conserves the environment and improves the well-being of local people. Ecotourism Society of India will, in relation to the above, go forward to connect conservation of nature and the environment, communities and sustainable travel.

of 23

Ecotourism Society of India will promote the understanding of the cultural and natural history of the environment either local specific or regional and will promote the message of caring for the integrity and security of ecosystems.

Ecotourism Society of India will uphold the enjoyment and involvement of indigenous and local people and communities in the chain of Ecotourism including the encouragement of employment in this sector.

Ecotourism Society of India will work within the following definition of Ecotourism although it is free to enlarge the definition, that it is a planned practice of tourism in which the enjoyment of nature and learning about living beings and their relationship with the environment are brought together and which promotes and supports the conservation of natural and cultural resources, thereby producing social and economic benefits that must reach most of the indigenous and local population.

The Society has been set up with the primary objective to showcase natural resources to society, with the purpose of experiencing India’s natural heritage and the underlying traditional, cultural, educational and recreational values, incorporating the propagation of environmental conservation, non-pollution, energy saving, regeneration and preservation of natural resources.

And in furtherance of the above primary objective:

a) To make a positive contribution to the conservation of nature, natural and cultural resources, including wildlife, and stimulate community and private conservation efforts.

b) To develop and pursue policies consistent with the promotion of environmentally sustainable, economically viable and socially and culturally responsible tourism and to provide advocacy and support on key issues related to Nature and Ecotourism.

c) To develop and adopt practices consistent with sustainable tourism development and to establish standards for resort development including sustainably planned, ecologically balanced lodges, style and location of structures, waste disposal, treatment of sewage, control of litter, use of public spaces and fragile areas.

d) To promote the conceptualisation and development of eco-sensitive architecture attuned to the local environment and practices of local and traditional communities and the development of infrastructure with minimal carbon emission and environmentally sensitive impacts.

of 23

e) To encourage use of responsible and sustainable tourism practices and to maximize the benefits of environment and tourism as a means of sustainable development for social, cultural, environmental & economic development and employment growth.

f) To streamline policies and practices that facilitates responsible behaviour in tourism operations in ecologically fragile areas and to rely on infrastructure that has been developed in harmony with the environment, minimizing use of fossil fuels, conserving local biological diversity including plants and wildlife, promoting energy and water conservation, promoting concept of zero-waste and environmentally and socially acceptable garbage disposal methods, providing scientific inputs and remedies for problems relating to biodiversity loss, environmental pollution controls and management and blending with the natural and cultural environment.

g) To develop tourism that is consistent with international policies, guidelines, principles and laws, national and state laws and policies and local level charters, guidelines, codes that may be developed from time to time. Wherever inadequate, the Society shall initiate best practices that would ensure that tourism is environmentally sustainable, socially and culturally sensitive and economically viable for both private and community entities and negative and undesirable impacts are reduced.

h) To popularise the concept of Carbon Neutral policies & procedures within the tourism industry so as to positively address the climate changes and global warming issues.

i) To include and support green ecologically sustainable business practices that add value to tourism products and services and to assist tourism operators to improve the quality of information imparted to their tourists on environmental related issues.

j) To identify eco-trails and eco-parks in the area of operation and develop infrastructural facilities along these trails for such tourism provided such development is permissible under local laws and regulatory mechanism and does not impinge on the ecological fragility of the area.

k) To act as watchdog and to create awareness amongst the tourists and tourism establishments about the components of eco-tourism in the area(s) and its intimate linkages with conservation of natural resources and to reduce undesirable impacts.

of 23

l) To promote local development and sharing of economic benefits in a fair manner at national, regional and local levels and to invest in capacity building of members of indigenous and local communities if they express a desire to engage with tourism activities like guides, tour operations, running accommodation facilities, cultural centres etc.

m) To regulate access to sensitive areas in meaningful ways supported by appropriate fee structures including payment for ecological services to fully realize the inherent potential for generating revenue to support conservation and community benefits.

n) To be supported by research in not only environmental but also social, cultural and economic impacts of tourism.

o) To work in association with indigenous and local community, their institutions, other civil society organisations to develop tourism and its infrastructure, products, activities, and in promotion and marketing.

p) To set up chapters of the society for the said purposes at such places as may be decided by the Governing Body of the society from time to time.

q) To assist or take assistance from and collaborate with other institutions with similar objectives in India or elsewhere. To promote, finance, facilitate and undertake and disseminate research and information relating to the business of environment and tourism.

r) To keep close liaison with National and State Government bodies, advisory committees and councils, policies and tourism-related agencies; to assist such government agencies and departments in the promotion of ecotourism including the development of policy guidelines, implementation, evaluation, certification and policy intervention.

s) To organize activities and training with educational institutions,

associations, societies, government agencies, and the tourism industry in order to disseminate information, awareness and behavioural change in respect of Ecotourism and its allied fields.

t) To develop and enforce Codes of Conduct for effective & smooth functioning of the Society.

u) To develop guidelines to minimize the negative impacts of traditional tourism on ecology and social fabric of the area of its concern.

of 23

v) To build capacity through awareness and training of local people, the tourism industry and concerned government officials in managing eco-tourism in their area.

w) To create such classes of members as may be considered necessary, such as patrons, affiliated members and other professional, technical or honorary members and such offices as may be considered necessary to promote the above objectives.

x) To accept any gift, grant, donation, contribution or subscription for the promotion of the society and to issue appeals and applications for moneys and funds, within the existing laws of India.

y) The Society shall be a non-profit society and any income that it raises through its fundraising activities, programmes, sponsorships, donations and consultancy fees shall be used for its main objects and for no other purpose.

z) To invest and deal with, funds and moneys, including bank accounts of the Society for achieving the objectives of the Society.

aa) To purchase, accept as gift or otherwise acquire and own or take on lease or hire, temporarily or permanently, any movable or immovable property necessary or convenient for the furtherance of the objectives and activities of the Society and to deal with the same in any manner whatsoever.

bb) To build, construct, maintain, repair, adapt, alter, improve or develop or furnish any building or works considered necessary or convenient for the purposes of the Society.

cc) To sell, assign, mortgage, lease, exchange and otherwise transfer or dispose off, turn to account or otherwise deal with all or any property moveable or immovable, of the Society as may be necessary or convenient for the working of the Society.

dd) To enter into any agreement with any Government or authority, state, municipality, local body or any person, whatsoever, and to obtain from such Government or authority, state municipality or local body any rights, privileges, concessions, that the Society may deem necessary or desirable to obtain for attainment of above objectives and to carry out, exercise and comply with such arrangements, rights, privileges and concessions and corresponding duties attached hereto.

of 23

ee) To do all such things as may be necessary, incidental or conducive to the attainment of all or any of the objectives of the Society.

5. The income and property of the society howsoever derived shall be applied solely towards the promotion of the objectives of the Society and no portion thereof shall be paid or transferred directly or indirectly by way of dividend, gift, division, bonus or otherwise by way of profit to the members of the Society.

Provided that nothing herein shall prevent the payment in good faith of reasonable and proper remuneration to any officer or servant of the society or to any member of the Society in return for any services rendered to the Society nor prevent payment of interest at appropriate rates or payment of a reasonable and proper rent for premises let out to the Society by any member thereof.

6. Member(s) of the Governing Body shall be chargeable only for money and securities actually received by him notwithstanding his signing any receipt for the sake of conformity and shall be answerable and accountable only for his own acts, receipts, neglects, or defaults and not for those of any other Member(s), nor for any banker, broker, or other person with whom any Society money or securities may be deposited, nor for the insufficiency or deficiency of any securities or assets, nor for any other loss, unless the same happens through his own wilful neglect or default.

7. No individual governing member shall be liable for any legal claims or financial loss to the Society, arising by reason of any act (s) done in good faith or for improper investment made in good faith or for the negligence or fraud of an agent employed by him even though the employment of such agent was not strictly necessary or expedient, or by reason of any mistake or omission made in good faith by any Member or by reason of any other matter or thing, except wilful and individual fraud or wrong doing or neglect on the part of the Member sought to be made liable.

of 23

8. GOVERNING BODY

The names, addresses, occupations and designations of the members of the First Governing Body to whom the management and affairs of the Society is entrusted as required under Section 2 of the Societies Registration Act, 1860, as applicable to the N.C.T. of Delhi, are as follows:-

S.No. Name & Addresses Occupation

Designation in the Society

1. MR. MANDIP SINGH SOIN G-66, East of Kailash, New Delhi-110065.

Business President

2. MR. RAKESH MATHUR A-57, First Floor, Nizamuddin East New Delhi-110013.

Salaried Vice President

3. MR. TOBY NEIL SINCLAIR S-36, Panchsheel Apts, A-1, Panchsheel Enclave, New Delhi-110017.

Profession Vice President

4. MR. SUDHIR SAHI 170, Gulmohar Enclave, New Delhi-110049.

Consultant Secretary

5.

MR. KRISHNA KUMAR SINGH E.K. 9/2, Char Inali Bhopal, M.P.

Business Treasurer

6. MR. PREM DAS RAI J-155, Tadong-Gangtok, Sikkim-737102.

Business Member

7. MR. CHAMPATI RAMAKRISHNA SARATH Kabini River Lodge, N. Belthur, Sargur Mysore-571114.

Salaried Member

8. MR. JOSE DOMINIC KURUVINAKUNNEL G-213, K.C. Joseph Road, Panampilly Nagar, Ernakulam, Kerala-682036.

Business Member

9. MR. RAVINDER PAL SINGH F-18, Hauz Khas Enclave, New Delhi-110016.

Working for NGO

Member

10. DR. VENU VASUDEVAN Kaivalya, Womens College Lane, Thycaud-PO, Thiruvananthapuram, Kerala-695014

Government Servant

Member

of 23

S.No. Name & Addresses Occupation

Designation in the Society

11. MR. AVAY SHUKLA H.No. 2, First Floor, Old brokhurst Chota Shimla, Shimla, H.P. 171002

Govt. Service Member

12. MR. NIRANJAN KHATRI MA-1/1-1C, Garden Estate, PO-DLF Qutab Enclave Phase-I, Gurgaon (Haryana)

Business Member

13. MR. STEVE BORGIA KALLUPATTI PETER H-18B, Manthope Colony, Ashok Nagar, Chennai-600083

Business Member

of 23

9. DESIROUS PERSONS

We, the undersigned are desirous of forming a society namely: “ECOTOURISM SOCIETY OF INDIA”, under the Societies Registration Act, 1860 as applicable to the National Capital Territory of Delhi, in pursuance of this Memorandum of Association of Society.

S.No. Name & Addresses Occupation Signature

1. MR. MANDIP SINGH SOIN G-66, East of Kailash, New Delhi-110065.

Business

2. MR. RAKESH MATHUR A-57, First Floor, Nizamuddin East New Delhi-110013.

Salaried

3. MR. TOBY NEIL SINCLAIR S-36, Panchsheel Apts, A-1, Panchsheel Enclave, New Delhi-110017.

Profession

4. MR. SUDHIR SAHI 170, Gulmohar Enclave, New Delhi-110049.

Consultant

5.

MR. KRISHNA KUMAR SINGH E.K. 9/2, Char Inali Bhopal, M.P.

Business

6. MR. PREM DAS RAI J-155, Tadong-Gangtok, Sikkim-737102.

Business

7. MR. CHAMPATI RAMAKRISHNA SARATH Kabini River Lodge, N. Belthur, Sargur Mysore-571114.

Salaried

8. MR. JOSE DOMINIC KURUVINAKUNNEL G-213, K.C. Joseph Road, Panampilly Nagar, Ernakulam, Kerala-682036.

Business

9. MR. RAVINDER PAL SINGH F-18, Hauz Khas Enclave, New Delhi-110016.

Working for NGO

10. DR. VENU VASUDEVAN Kaivalya, Womens College Lane, Thycaud-PO, Thiruvananthapuram, Kerala-695014

Government Servant

of 23

S.No. Name & Addresses Occupation Signature

11. MR. AVAY SHUKLA H.No. 2, First Floor, Old brokhurst Chota Shimla, Shimla, H.P. 171002

Govt. Service

12. MR. NIRANJAN KHATRI MA-1/1-1C, Garden Estate, PO-DLF Qutab Enclave Phase-I, Gurgaon (Haryana)

Business

13. MR. STEVE BORGIA KALLUPATTI PETER H-18B, Manthope Colony, Ashok Nagar, Chennai-600083

Business

of 23

RULES AND REGULATIONS

OF

ECOTOURISM SOCIETY OF INDIA 1. NAME OF THE SOCIETY

The name of the Society shall be ECOTOURISM SOCIETY OF INDIA, at A-57, First Floor, Nizamuddin East, New Delhi-110013.

2. DEFINATIONS AND INTERPRETATION

Unless it is inconsistent with the subject or context in which it is used:

• The “Society” shall mean the Ecotourism Society of India.

• “Act” shall mean The Societies Registration Act, 1860.

• “Governing Body” shall mean the body as constituted under the Rules and Regulations of the Society.

• “In writing” shall mean including printing, lithography and typewriting.

• “Year” shall mean the period commencing from the 1st April and ending with the 31st March of the Calendar year.

• “Month” shall mean Calendar month.

• “Auditor” shall mean the auditor for the time being of the Society.

• “President/Chairman” shall mean the President/Chairman of the Society.

• “Vice President” shall mean the Vice President of the Society.

• “Secretary” shall mean the Secretary of the Society.

• “Treasurer” shall mean the Treasurer of the Society.

• “Member” shall mean any person who becomes a member in accordance with the Rules & Regulations of the Society and shall include all classes of members. It means the member of the Governing Body other than the President, Vice President, Secretary and Treasurer.

• “Governing Body Member” shall mean a member who is member of the Governing Body.

• "Officers and Staff” shall mean employees (permanent or temporary) of the society appointed by the Governing Body or any authority or officer delegated with the powers to do so.

• “Seal” shall mean the common seal, if any, from time to time of the Society.

of 23

3. MEMBERSHIP

(i) For the purpose of registration of the Society, the number of members is declared to be ten, but the Society may at any time increase the number. The membership of the society is open to any person who has attained the age of maturity and fulfills the terms and conditions of the society but subject to the approval of the Governing Body of the Society.

(ii) If the membership is not approved by the Governing Body of the Society,

the reason of refusal shall be communicated to the person/applicant concerned.

(iii) The General Body of the Society shall be composed of the following classes of Members:

(a) Founder Members (b) Life Members (c) Ordinary Members

(d) Institutional Members (e) Corporate Members and (f) Donor Members.

Besides, there would be another class of member’s viz., Special Invitee

who will have only observer status without voting rights.

4. Eligibility for membership for each class will be as follows:

(a) Founder Member: The subscribers to the Memorandum of Association of the Society shall be the Founder Members. Further any person who takes an active interest or part in the establishment of the Society and is accepted for enrolment as such by the subscribers to the Memorandum before the first meeting of the General Body shall be the Founder Member.

(b) Life Member: Any person who takes an active interest or part in the

furtherance of the objectives of the Society and offers himself for enrolment as such subject to the rules & Regulations of the Society.

(c) Ordinary Member: Any person who is interested or concerned about

Nature and Ecotourism.

of 23

(d) Institutional Member: Any academic or cultural body or local body

constituted by local governing bodies, including a University, Department, Registered Society or trust interested in academic, cultural or social work.

(e) Corporate Member: Any public or private corporation.

(f) Donor Member:

(i) Any public or private sector corporation or an individual contributing Rs. 1 lakh or more; and

(ii) Any Government Undertaking contributing Rs. 3 lakh or more towards building up of corpus of the Society.

5. A Corporate Society, Trust, Institution, Firm and other body or bodies registered

or unregistered who become Members of the Society would for the purpose of representation on the Society nominate an individual under the resolution of the corporation, society, trust, institution, firm or body duly signed by the president/Chairman/Chief Trustee/Managing Partner, or the Chief Executive as the case may be. The representation of such nominees in relation to the Society for all intents and purposes shall be deemed to be the representation of the corporation, society, trust, institution, firm or the body whose nominee the person happens to be.

6. ADMISSION FEE & SUBSCRIPTION

The Admission Fee and the Subscription shall be as under unless otherwise revised by the Governing Body of the Society. S. No.

Class of member Admission fee (Rs.)

Annual Subscription (Rs.)

1. Founder Member 10,000/- -- 2. Life Member 25,000/- -- 3. Ordinary Member 5,000/- 1,500/- 4. Institutional Member 20,000/- 2,500/- 5. Corporate Member 25,000/- 5,000/- 6. Donor Member-Corporations etc 1,00,000/- and above -- 7 Donor Member-Govt. Undertaking 3,00,000/- and above -- 8. Special Invitee -- --

of 23

7. Subscriptions are payable in advance in full for a calendar year within 90 days

from the date they are due. 8. The Society shall keep a Roll of Members. Every Member of the Society shall sign

the roll and state therein his occupation, address and telephone number. No person shall be deemed to be a member or entitled to exercise any rights and privileges of a member unless he has signed the Roll of members as aforesaid.

9. If a member of the Society changes his address or telephone number he shall

notify his new address or telephone number to the Secretary who shall thereupon enter the same in the Roll of Members.

10. Every member shall be entitled to inspect the Roll of Members by giving at least

15 days notice in writing to the Secretary of the Society. 11. TERMINATION OR CESSATION OF MEMBERSHIP

The Governing Body of the society shall have the powers to expel/terminate a member or/and members, from the membership of the above society, on the following grounds: (a) On Death (b) On written resignation (c) If found to be involved in anti Social Activities. (d) If adjudicated by any court of law to be a criminal offender or of unsound

mind. (e) If found guilty of anti propaganda of the aims and objectives of the

society. (f) If fails to pay the subscription or contribution for three months from the

due date. (g) If disregards the Rules and Regulations of the society or disobey the

decisions of Governing Body. The decision of the Governing Body regarding the termination from the membership of the society shall be communicated to the member(s) concerned.

of 23

12. RIGHTS & PRIVILEGES OF MEMBERS All and every member of the society:

(a) Shall be entitled to participate in meetings and other lawful gathers, called/arranged by the society.

(b) Have right to collect the Identity Card and Membership Certificate after depositing the required/prescribed fee fixed by the Governing Body of the Society from time to time.

13. DUTIES OF THE MEMBERS All and every member of the society shall:

(a) elect the Governing Body of the Society as per clause 15 (c) hereafter. (b) attend the General Body Meetings regularly. (c ) give the necessary information to the society, pertaining to any matter

which is necessary to be known by the society. (d) not indulge in activities which are prejudicial to the Aims and Objectives

and/or the Rules and Regulations of the Society. 14. GENERAL BODY

(a) All the members of the Society will constitute the General Body of the Society.

(b) General Body Meeting shall be held once in every year regularly. (c ) Minimum 15 days notice shall be given to the member, before the date of

General Body Meeting, enclosing agenda specifying date, time, place and issues to be discussed.

(d) The quorum of General Body Meeting shall be 1/3rd (One Third) of the

total strength of the General Body Members of the Society.

(e) The General Body shall transact the following business:-

(i) Consideration of Annual Report (ii) Consideration of Audited Accounts for the preceeding year (iii) Appointment of auditors for the ensuing year and fixing their

remuneration. (iv) Such other businesses that are required to be done by the General

Body.

of 23

15. GOVERNING BODY

(a) The strength of Governing Body including office bearers and executive member shall not be less than 10 and not more than 21.

(b) The Term of every Governing Body shall be Three Years.

(c) Two fifth (2/5th) of the Founder Members of the Society shall be the

members of the Governing Body in each term of three years by rotation and the remaining members of the Governing Body shall be elected by the General Body of the Society.

(d) Minimum 15 days notice or the period decided by the Governing Body

shall be required for calling the Governing Body Meeting, enclosing the agenda and specifying date, time and place of the meeting.

(e) Quorum of every Governing Body Meeting shall be 1/3rd of the total

strength of the Governing Body including office bearers and executive members.

(f) Governing Body meeting shall be held at least once in three months.

(g) The Urgent Governing Body meeting may be called at 24 hours notice but the quorum for the Urgent Governing Body Meeting shall be 2/5th of the total strength of the Governing Body of the society.

16. FUNCTIONS & POWERS OF GOVERNING BODY

Subject to the provisions of the Memorandum of Association, the Governing Body shall have the powers:

(i) To prepare and execute detailed plans and programmes for the establishment of the Society and carry on its administration and management after such establishment;

(ii) To receive grants and contributions and to have custody of the funds of the Society;

(iii) To prepare the budget estimates of the Society for each year, and to sanction the expenditure within the limits of the budget;

(iv) To prepare and maintain accounts and other relevant records and annual statement of accounts including the balance sheet of the Society;

(v) To open and operate bank accounts;

of 23

(vi) To prescribe rates/ fees for the services provided to the eco-tourists and to

approve the projects for ecotourism development; (vii) To approve the work programme and list of activities submitted by the

the society and periodically monitor the same; (viii) To appoint or employ, temporarily or permanently, any person or persons

that may be required for the purposes of the Society and to pay them or other persons wages and salaries and other remunerations and allow them suitable perquisites, and benefits of provident fund, pension, gratuity and other facilities;

(ix) To enter into arrangements for and on behalf of the Society; (x) To sue and defend all legal proceedings on behalf of the Society; (xi) To appoint committee or committees comprising of its members and/or

staff of the Society for the disposal of any business of the Society and to determine the rights, obligations and liabilities of the committee(s);

(xii) To delegate to such extent as it may deem necessary, any of its powers to any officer or Committee of the Governing Body;

(xiii) To consider and pass such resolutions on the annual report, the annual accounts and the financial estimates of the Society as it thinks fit.

(xiv) To make, enforce, adopt, amend, vary or rescind from time to time Rules and Bye-laws for the regulation of, and for any purposes connected with the management and administration of the affairs of the Society and for the furtherance of its objectives;

(xv) To make, adopt, amend, vary or rescind from time to time Rules and Bye-laws; a. For the conduct of the business of the Governing Body and the

Committees to the appointed by it; b. For delegation of its powers; c. For fixing the quorum

(xvi) To borrow or to obtain loan for any amount as it may deem fit and necessary from any Bank, Financial Institutions or Corporation and to secure such loan by any movable or immovable properties of the Society and to authorize the President/Chairman to apply for such loan and execute and deliver such loan documents to such Bank or Financial Institution or Corporation on such terms and conditions as he may deem fit and proper.

(xvii) To perform such additional functions and to carry out such duties as may from time to time be assigned to it by the Society.

of 23

17. POWERS AND DUTIES OF OFFICE BEARERS: A. PRESIDENT/CHAIRMAN

President shall subject to the control and supervision of Governing Body, have the power to make general directions and management of the affairs relating to society. The President of the Society shall also enjoy the following powers and duties. (a) He shall be the Chairman of the Governing Body at General Body

Meetings and shall summon and preside over all the Governing Body and General Body meetings of the Society.

(b) At the time of voting on any matter/subject (except Election) if the total votes of the groups of members happen to be equal in number the Chairman has the power to cast an extra vote to decide the matter/subject.

(c) In the course of any proceedings or meetings of the Governing Body or the General Body, the decision of the President shall be considered as final, except for the matters that are decided by ballat or voting..

(d) President shall have the power to allow inclusion of any subject/matter in the agenda for the discussion in the course of proceeding/meeting.

(e) In case it is necessary to decide any point/matter/issue urgently and there is no time to call the Governing Body Meeting the Chairman shall have the powers to decide the point/issue/matter but he/she shall bring the matter to the notice of the Governing Body as early as it is possible.

(f) President will sign all the papers/letters, on behalf of the Society to conduct its correspondence.

(g) To appoint/terminate such staff as may be required for effective and efficient management of the affairs of the Society.

(h) In the event of any office bearer(s) seat falling vacant the powers and functions of that office bearer/executive member would vest in the President of the Society.

(i) President will get the accounts of the society audited by the Qualified Auditor appointed by the Governing Body of the Society.

(j) Ensure compliance of all statutory formalities and rules and regulations.

of 23

B. VICE PRESIDENT

The Vice President of the Society shall enjoy all the powers of the President/Chairman in his absence.

C. SECRETARY

(a) Secretary will convene meetings of the Governing Body and General Body whenever necessary or called upon to do so.

(b) Secretary will prepare the Membership Register as well as the Proceeding Register to record the minutes of the Proceedings of the Governing Body Meetings and the General Body Meetings and have them duly signed by the members who attend the meetings.

(c) Prepare the annual report of the Society. (d) Shall perform all the duties as are incidental to that office.

D. TREASURER

(a) All the assets and funds of society shall remain under the care and management of Treasurer of the Society.

(b) Treasurer shall maintain the accounts and vouchers of all the money, which is received and/or paid by him on behalf of the Society.

(c) Treasurer shall make disbursement in accordance with the direction of Governing Body.

(d) The Treasurer will ordinarily hold a cash balance not exceeding Rs. 5000/- (or the amount which may be fixed by the Governing Body of the Society from time to time) to meet the emergent needs relating to the Society.

(e) All the cash excess of the above amount (or the amount fixed by the Governing Body) shall be deposited in any Bank(s) selected by the Governing Body of the Society.

E. MEMBER

(a) The Member of the Society has the right to elect and to be elected. (b) The Member of the Society has the right to submit suggestions on any

matter related to the interest of the Society. (c) To pay his subscription within the prescribed time. (d) The member is bound to inform the society in writing if he is not able

to attend any particular meeting of the Governing Body and/or General Body.

of 23

18. RE-ADMISSION

(a) In case any member of the Society is expelled by the Governing Body on the reasons of non-payment of the subscription, he can be readmitted, provided the member concerned pays all up-to-date dues with the permission of the Governing Body.

(b) All the appeals against expulsion of members shall be preferred to the

Governing Body of the Society. The decision of the Governing Body shall be final. The decision of the Governing Body shall be communicated to the member concerned.

19. COMPOSITION OF THE GOVERNING BODY (a) The Composition of the Governing Body for the time being shall be as under :- (i) President - One (ii) Vice-President - Two (iii) Secretary - One (iv) Treasurer - One (v) Member - Five (From Serial No. 6 to 10)

(b) The office bearers at Serial No. (i) to (iv) above shall be elected by the Governing Body out of its total members for the term of three years.

20. FILLING UP OF CASUAL VACANCIES

Any casual vacancy amongst the Governing Body shall be filled by the Governing Body in the following manner: (a) Founder Members : The casual vacancy amongst the founder members

shall be filled in by the founder members.

(b) Elected Members : The casual vacancy amongst the elected members shall be filled by the resolution passed by the Governing Body and such appointment(s) shall be confirmed by the General Body in its next General Body Meeting.

of 23

21. ELECTION

(a) The General Body in its Annual Meeting will elect after every three years the Members of the Governing Body other than those who are to be nominated by the Founder Members by rotation.

(b) The Election shall be done by Secret Ballot papers or by show of hands as

the Election Officer may decide. (c) The Election Officer will be appointed by the Governing Body. The

powers of the Election officer shall be framed by the Governing Body of the Society.

22. BRANCHES OR THE SUB-COMMITTEES

The Governing Body, in its meeting, shall form the Branches and/or the Sub-Committees all over India and Abroad to attain the Aims and objectives of the Society.

23. ADVISORY BOARD

The Governing Body is authorized to appoint/nominate at any time the Advisory Board to solve any matter/issue. The Governing Body of the society can nominate any Office Bearer/Elective Member or Life Member as the Chairman of the Advisory Board.

24. FUNDS OF THE SOCIETY

The society shall raise funds as follows:

a) Admission Fee and Subscription from the members of the society.

b) Revenue generated by the society out of its own assets, its activities and investments.

c) Grants made by the Government and donations and contributions from other sources.

d) Loans from financial institutions.

e) Project based funding from national/ international donor agencies. All the income and funds of the society received from all sources shall be utilized only for the promotion and upliftment of the Aims and objectives of the society.

of 23

25. FINANCIAL YEAR

The Financial Year of the Society shall start from 1st day of April to 31st day of March, every year.

26. MANAGEMENT OF FUNDS & ACCOUNTS OPERATION

All the amounts shall be kept in any Bank(s) and the Bank accounts shall be operated by the joint signatures of any two out of President, Vice President (s), Secretary and Treasurer.

27. AUDIT

The Accounts of the Society shall be audited by a Qualified Auditor (Chartered Accountant) every year.

28. ANNUAL LIST OF GOVERNING BODY

Once in every year a list of the Office-Bearers and the Executive Members of the Governing Body shall be filed in the office of the Registrar of Societies, Delhi.

29. LEGAL PROCEEDINGS

Society may sue and/or be sued in the name of President as per provisions laid down under Section 6 of the “SOCIETIES REGISTRATION ACT, OF 1860”, as applicable to National Capital Territory of Delhi.

30. AMENDMENT

The Governing Body shall have power to frame or repeal any byelaws for the furtherance of the objectives of the Society and for the smooth administration of the affairs of the Society.

31. DISSOLUTION The society may, in the circumstances specified under the relevant provisions of the “SOCIETIES REGISTRATION ACT, OF 1860”, be wound up and cancelled by the Registrar in accordance with the procedure laid down by such an Act and the rules framed there under.

32. APPLICATION OF THE ACT

All the provisions under the sections of the “SOCIETIES REGISTRATION ACT, OF 1860”, as applicable to National Capital Territory of Delhi shall be applicable to this Society.

of 23

33. ESSENTIAL CERTIFICATE

“Certified that this is the correct copy of the Rules and Regulations of the Society”.

PRESIDENT - ******************** __________________ VICE-PRESIDENT - ******************** __________________ VICE-PRESIDENT - ******************** __________________ SECRETARY - ******************** __________________ TREASURER - ******************** __________________

MEMORANDUM OF ASSOCIATION OF ECOTOURISM SOCIETY OF …ecotourismsocietyofindia.org/file/ESOI...

Documents

Transcript of MEMORANDUM OF ASSOCIATION OF ECOTOURISM SOCIETY OF …ecotourismsocietyofindia.org/file/ESOI...