MEMORANDUM - Bethlehem Public LibraryMay 16, 1983 · the minutes of march 14, 1983 ( regular...

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F~ BETHLEHEM PUBLIC LIBRARY

4 51 DELAWARE AVENUE • DELMAR. NEW YORK 12054

MEMORANDUM

TO: All Trustees

FROM: John S. Hodges, Director

DATE: Friday, May 13, 1983

RE: Director's Report

Due to unforeseen circumstances, I regret that I am unable to submit a Director's Report this month. As a result, I will submit a combined Director's Report for April and May at next month's Board meeting.

Thank-you for your cooperation.

MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES OF THE BETHLEHEM PUBL IC L BRARY

PRESENT:

INVITED GUES T:

' A~RIL 11, 1983

MRS. ROBERT BIRCHENOUGH, PRES IDENT OR. THEODORE WENZL MR. WILLIAM SEYMOUR MRS. PETER STRANO MR. JoHN HOOGES 9 DIRECTOR MISS ANN UHRIK, ADMINISTRATIVE ASSISTANT

BAss CARLSoN, Auo 10-VISUAL L I BRARIAN

THE MEETING WAS CALLED TO ORDER AT 7:35 BY PRESIDENT BIRCHENOUGH

RECOGNITION OF INVITED GUEST : BABS CARLSON SPOKE TO THE BOARD CONCERNING THE PURCHASE 0~ AUOIO-VISUAL EQUIPMENT. AFTER DISCUSSING THE PURPOSE

MINUTES:

FINANC I AL REPORT:

TREASURER'S REPORTS:

PRESIDENT'S REPORT:

DIRECTOR'S REPORT:

OF THE EQUIPMENT, BASS PRESENTED THREE OPTIONS TO BUY.

~ON A MOTION BY MR. SEYMOUR WITH A SECOND BY MRS. BIACHENOUGH, THE MINUTES OF MARCH 14, 1983 ( REGULAR MEETING) AND SPECIAL BUOGET MEETINGS 0~ MARCH 29, 1983 ANO ~AIL 5, 1983 WERE AP~ROVED AS MAILED.

STATEMENT #10 FOR APRIL, 1983 ( COPY ATTACHED) 1. UPON A 80TION BY MRS. BIACHENOUGH WITH A SECOND BY

MR. SEYMOUR 9 THE 80ARO AP~ROVEO ACCOUNTS PAYABLE IN THE AMOUNT OF $14,228. 15.

2. U~ON A MOTION BY MRs. STRANO WITH A SECOND BY MR. S£YMOUR 9 THE 80ARO APPROVED HAND PRAWN CHECKS AND SALARIES IN THE AMOUNT OF $24,745.06.

3. UPON A MOTION BY MRS. BIRCHENOUGH WITH A SECOND BY MRS. STRANO, THE BoARD APPROVED TRUST AND AGENCY IN THE AMOUNT OF $2,053.72.

4. THE GRANO TOTAL APPROVED WAS $41,026.93.

( COPIES ATTACHED) THE TREASURER'S REPORTS ON THE L I BRARV 1 S BANK STATEMENTS FOR THE PERIOD OF MARCH 1, 1983 TO MARCH 31 9 1983 WERE NOTED BY THE 80ARO.

MRS. BIRCHENOUGH REAP A COMMUNICATION FROM UHLF CONCERNING A LSCA GRANT ON COMPUTER L ITERACY. THE BETHLEHEM L IBRARY WILL APPLY TO PARTICIPATE.

(COPY ATTACHED) A. OLD BUSINESS

BUDGET DISCUSSION IS TABLED UNTIL A SPECIAL MEETING ON WEDNESDAY, APRIL 13, 1983 AT 7:30.

B. NEW BUSINESS 1. UPON A MOTION BY OR. WENZL WITH A SECOND BY

MRS. STRANO, THE BOARD APPROVED $120.00 TO COVER REGISTRATION FEES FOR FOUR STAFF PERSONS TO ATTEND A WORKSHOP ON NEw TECHNOLOGY PLANNING IN SYRACUSE

I MINUTES OF THE MEETING OF THE BoARD OF TRUSTEES OF THE BPL- APRIL 11, 1983 ( OONT 1 D)

OFF ICERS REPORTS:

2. UPON A MOTION 8Y OR. WENZL WITH A SECOND BY MR. SEYMOUR, THE BoARD APPROVED $120.00 TO COVER REGISTRATION FEES FOR FOUR STAFF PERSONS TO ATTEND A PuBLIC RELATIONS WORKSHOP IN ALBANY.

3. PERSONNEL REPORT ( COPY ATTACHED) THIS REPORT WAS SO NOTED BY THE BOARD.

1. OR. WENZL OR. WENZL REPORTED ON THE PUBLIC liBRARY ASSOCIATION MEETING IN BALTIMORE. HIGHLIGHTS OF WHICH WERE: A. A LECTURE ON OEMOGRQPHICS AND HOW THEY RELATE TO

PLANNING FOR SERVICES PER~ORMED BY THE LIBRARY B. THE REVOLUTION OF NEw INFORMATION C. THE CARS AND FEEDING OF TRUSTEES D. THE POLITICAL ORGANilATION OF LITERACY E. PATTERNS OF CRIME AND SECURITY IN LIBRARIES.

THE MEETING WAS ADJOURNED AT 9:00

THE NEXT MEETING WILL BE A SPECIAL BUDGET MEETING ON WEDNESDAY, APRIL 13, 1983 AT 7:30

THE NEXT REGULAR MEETING WILL BE MoNOAY 9 MAY 9, 1983 AT 7:30

RESPECTFULLY SUBMITTED

~~~c. .. £;> JoYCE STRAND, SECRETARY

BETHLEHEM PUBLIC LIBRARY

~ ' INANCIAL STATEMENT # 11

INCOME

REAL PROPERTY TAXES

SALE OF EQUIPMENT

FINES

INTEREST ON INVESTMENTS

SALE OF BOOKS

GIFTS AND DONATIONS,MISC.

INSURANCE RECOVERY

PHOTOCOPIER

STATE AID

,RANTS

TOTAL

13487.76

0.00

1683.23

2355.90

53.60

685.00

0.00

1091.50

0.00

0.00

19356.99

Page 1


FINANCIAL STATEMENT # 11

REPORT OF ESTIMATED REVENUE AND ACTUAL REVENUES

FISCAL YEAR 1982-83 BUDGET YTD

Page 2

ANTICIPTD DIFFERNCE PERCENT

--------------------------------------------------------------------------------REAL PROPERTY TAXES

SALE OF EQUIPMENT

FINES

INTEREST ON INVESTMENTS

SALE OF BOOKS

GIFTS AND OONATIONS,MISC.

INSURANCE RECOVERY

PHOTOCOPIER

ITATE AID

GRANTS

SUB-TOTAL

BALANCE ON HAND

TOTAL

686620.00 686329.13

0.00 o.oo 17000.00 16677.83

21000.00 20974.25

0.00 480.03

2000.00 2328.80

0.00 0.00

13000.00 13575.20

12000.00 20054.89

o.oo 0.00

751620.00 760420.13

41000.00 157892.07

792620.00 918312.20

290.87 -290.87 99.96

0.00 0.00

322.17 -322.17 98.10

25.75 -25.75 99.88

0.00 480.03

0.00 328.80 116.44

0.00 0.00

0.00 575.20 104.42

0.00 8054.89 167.12

o.oo 0.00

638.79 8800.13

638.79 8800.13


INANCIAL STATEMENT # 11

OPERATING CASH SUMMARY

4/30/83

BALANCE:

CHECKING ACCOUNT:

SAVINGS ACCOUNT:

C D INVESTMENTS:

TOTAL

oPL TRUST & AGY:

98.52

296260.35

0.00

296358.87

50.00

Page 3

KEY ADVANTAGE ACCOUNT

BETHLEHEM PUBLIC LIBRARY INVESTMENTS 1982-83

DATE BANK DUE DATE AMOUNT INTEREST RATE %

----------------------------------------------------------------------6/30/ 82 KEY BANK 8/3/82 100000.00 1322.22 14.00

8/31/82 KEY BANK 8/13/82 100000.00 250.00 9.00

10/4/82 KEY BANK 11/3/82 140000.00 1093.75 9.38

10/6/82 KEY BANK 12/6/82 140000.00 2253.61 9.50

10/6/82 CHEMICAL BANK 12/14/82 100000.00 1916.82 10.00

10/7/82 STATE BK OF ALBANY 11/5/82 25000.00 181.25 9.00


10/26/82 KEY BANK 11/30/82 200000.00 1667.08 8.62

11/3/82 KEY BANK 1/10/83 120000.00 1926.67 8.50


1.1/30/82 MANU FACT HANOVER 1/3/83 100000.00 780.14 8.38

11/30/82 KEY BANK 1/3/83 100000.00 755.56 8.00


12/16/82 KEY BANK 1/5/83 120000.00 812.40 8.13

BETHLEHEM PUBLIC LIBRARY FINANCIAL STATEMENT i 11

200 EQUIPMENT CENTURION K-l-iART XEROX CORP

411 ADULT BOOKS BAKER & TAYLOR CO. DOUBLEDAY & CO. G. K. HALL & CO. MC NAUGHTON BOOK SERVICE NATIONAL LIBRARY RESOURCES NEWSWEEK BOOKS POPULAR SCIENCE BOOK CLUB RANDOM HOUSE, INC. SLM DISTRIBUTING CO. U.S. GOVT. PRINTING OFFICE

412 CHILDRENS BOOKS BAKER & TAYLOR CO. BOUND-TO-STAY BOUND BOOKS, INC LINCOLN HILL SILVER BURDETT CO.

413 REFERENCE BOOKS BAKER & TAYLOR CO. DUN'S MARKETING SERVICES FORD'S TRAVEL GUIDE GALE RESEARCH CO. MARSHALL CAVENDISH MEDICAL ECONOMICS CO. R. L. POLK & CO. PUBLISHERS CENTRAL BUREAU SOMERSET PUBLISHERS SERINA PRESS

414 STANDING ORDERS BAKER & TAYLOR CO.

415 PERIODICALS & MICROFILM ADMINISTRATOR'S DIGEST DELMAR NEWS & CARD FEDERAL JOBS INCIDER MC GREGOR MAGAZINE AGENCY TEACHERS GUIDE TO TELEVISION

417 A.V. MATERIALS - FILM HUMAN RELATIONS MEDIA COUNCIL ON INTERRACIAL BOOKS

418 A.V. MATERIALS - RECORDINGS PUBLISHERS CENTRAL BUREAU

21 SUPPLIES - PHOTOCOPIER XEROX CORP.

650.00 94.50 *

130.33

6256.00 25.59

100.88 310.05 238.54 37.86 25.30 10.47 41.84

200.00

500.73 487.83 72.13 9.34

219.61 275.00 11.00

219.90 309.95 19.95

109.00 9.98

62.00 10.7 0

650.25

18.80 43.40 70.00 24.97 42.00 5.00

475.80 29.50

74.31

885.58

Page 5

874.83

7246.53

1070.03

1247.09

650.25

204.17

505.30

74.31

885.5 8

BETHLEHEM PUBLIC LIBRARY FINANCIAL STATEMENT # 11

422 SUPPLIES - OFFICE & LIBRARY BADGE-A-MIN IT JOHNSON STATIONERS METROLAND BUSINESS MACHINES,INC. NATIONAL LEGAL SUPPLY THREE M

423 SUPPLIES - CUSTODIAL HILCHIES SLINGERLANDS POSTMASTER SOFCO TUSANG-BARHYDT

432 VAN MAINTENANCE L & H BRAKE & FRONT END SERVICE MICHAEL LA BADIA MOBIL OIL CREDIT CARD CORP VET'S BODY SHOP & GARAGE

434 NEWSLETTER H & B PRINTING CORP.

441 ELECTRICITY NIAGARA MOHAWK

442 TELEPHONE NY TELEPHONE CO.

~53 TAXES SEWER & WATER RECEIVER OF TAXES,BETHLEHEM

454 TRAVEL & CONFERENCE IRIS DAGOSTINO NYLA/PLS LIBRARY ASSOC. SYRACUSE UNIVERSITY

456 SPECIAL PROGRAMS KAREN MAHER DEBBY MAYER

461 MISCELLANEOUS M. & C. CUNNINGHAM IRIS DAGOSTINO G. A. BEVERAGES GREAT BEAR LOCAL YELLOW PAGES

462 BUILDING REPAIRS RICHARD J. DELISA,INC.

463 EQUIPMENT REPAIRS CENTURION

464 A.V. REPAIRS AUDIO VISUAL SALES & SERVICES

Page 6

34.60 122.50

8.25 46.45 45.72

5.78 286.29 * 35.15 50.24

98.59 18.90 * 78.28 98.56

433.35

4258.94

541.87

102.60

75.00 * 120.00 * 120.00 *

33.33 75.00 *

18.69 37.50 28.80 65.85 54.00

397.87

33.50

126.05

257.52

377.46

294.33

433.35

4258.94

541.87

102.60

315.00

108.33

204.84

397.87

33.50

126.05

BETHLEHEM PUBLIC LIBRARY FINANCIAL STATEMENT # 11

465 CONTRACTUAL SERVICES COYNE INDUSTRIAL LAUNDRIES IRWIN ELEVATOR JOHNSON CONTROLS KAREN MAHER PITNEY BOWES B.P. WOOD

482 COMPUTER SERVICES COLONIE CENTRAL SCHOOLS

SPECIAL ITEM - PRINCIPAL XEROX CORP.

SPECIAL ITEM - INTEREST XEROX CORP.

442 AUTO CIRC - TELEPHONE NY TELEPHONE CO.

442 AUTO CIRC HUMMEL GLASS & MIRROR

800 SOCIAL SECURITY BETH. CTRL. SCH. DIST.

800 HEALTH INSURANCE BPL TRUST & AGENCY

* HAND DRAWN CHECKS

TOTAL

122.90 100.64 577.00 189.00

51.00 67.00

214.59

293.74

45.74

70.54

Page 7

1107.54

214.59

293.74

45.74

70.54

1150.00 * 1150.00

1248.02 * 1248.02

1656.64 * 1656.64

----------25996.56



)ENSES AS OF 4/ 30/ 83

CODE # APPROPRI- EXPEND.

AT ION TO DATE

Page 8

CURRENT

UNEXP. OUTSTAND. EXP.AS OF

BALANCE PUR . ORDS. 4/30/83

--------------------------------------------------------------------------------150 SALARIES - LIBRARIANS 100160 . 00 85798.20 14361.80 0.00 ***

160 SALARIES - CLERICAL 191130.00 162992 . 95 31097.82 0.00 ***

170 SALARIES - CUSTODIAL 23710.00 22078.65 1631.35 o.oo ***

200 EQUIPMENT 6000.00 8516.46 -1874.25 1360.49 874.83

41 LIBRARY MATERIALS

411 ADULT BOOKS 52000.00 34515 . 58 8769.01 33465.27 7246.53

412 CHILDREN'S BOOKS 17500.00 10383.83 2592.24 8640.43 1070.03

413 REFERENCE BOOKS 12800.00 12492.70 91.39 4731.71 1247.09

! STANDING ORDERS -REFERENCE 4500.00 3065.97 163.79 2541.03 650.25

415 PERIODICALS & MICROFILM 11500.00 11588.81 185.56 364.57 204.17

416 su DOCS 200.00 400.00 -200.00 o.oo 0.00

417 AV MATERIALS - FILM 5000.00 4266 . 78 2267.25 1135.08 505.30

418 AV MATERIALS - RECORDI NGS 6000 . 00 5303.87 2314.46 1027.57 74.31

419 BOOKBINDING 1200.00 849.04 350.96 0.00 0.00

421 SUPPLIES -PHOTOCOPIER 6463.00 3517.46 853 . 04 708.50 885.58

422 SUPPLIES -OFFICE & LIBRARY 13000.00 6034.23 6566.28 606.46 257.52

423 SUPPLIES -CUSTODIAL 2000.00 2797.13 -778.07 61.45 377.46

432 VAN MAI NTENANCE 1500.00 1476.13 23.87 0 . 00 294.33

433 POSTAGE 4500.00 3550.44 949.56 0.00 0.00

434 NEWSLETTER 3000.00 1742.20 657.80 600.00 433.35

441 ELECTRICITY (HEAT & LIGHT) 40000.00 44400.29 -786.64 2386.35 4258.94

442 TELEPHONE 6000.00 4730.24 1269.76 0.00 541.87

44 3 WATER 2 20.00 81.07 138 . 93 0.00 0 . 00


FINANCIAL STATEMENT i 11

l ENSES AS OF 4 / 30/ 83

CODE i APPROPRI- EXPEND.

AT ION TO DATE

Page 9

CURRENT

UNEXP. OUTSTAND. EXP.AS OF

BALANCE PUR.ORDS. 4/30/ 83

--------------------------------------------------------------------------------449 PROFESSIONAL SERVICES-ATTY 2000.00 819.69 2290.31 o.oo 0.00

452 INSURANCE-FIRE & LIABILITY 8100.00 3424.00 4676.00 o.oo 0.00

453 TAXES -SEWER & WATER 2900.00 2971.11 -71.11 0.00 102.60

454 TRAVEL & CONFERENCE 5000.00 6294.57 -1076.74 0.00 315.00

455 MEMBERSHIPS 350 . 00 310.00 110.00 o.oo o.oo 456 SPECIAL PROGRAMS 2000.00 2438.00 -71.33 533.33 108.33

461 MISCELLANEOUS 5000.00 2163.91 2447.19 504.90 204.84

462 BUILDING REPAIRS 7000.00 2548.25 5266.55 0.00 397.87

4o3 EQUIPMENT REPAIRS 1000.00 127.65 87 2. 35 o.oo 33.50

464 AV REPAIRS 1250.00 401.83 568.17 280.00 126.05

465 CONTRACTUAL SERVICES 9000.00 9142.81 1113.02 1872.17 1107.54

466 CONTINGENCY 1800.00 0.00 1800.00 0.00 0.00

481 AUDITING 500.00 363.00 170.00 0.00 0.00

482 COMPUTER SERVICES 2750.00 2145.82 174.92 429.26 214.59

150 SALARIES-AUTOMATED CIRC 7800.00 3492.60 -653.37 o.oo *** 200 EQUIPMENT-AUTOMATED CIRC 1700.00 157.02 11442.98 2100.00 o.oo 442 TELEPHONE-AUTOMATED CIRC 700.00 345.04 0.00 354.96 70.54

430 OTHER EXPENSES-AUTO CIRC 12500.00 29.18 12470.82 0.00 1150.00

435 IN-HOUSE AUTOMATION PROJCT 17000.00 16541.84 -1018.18 348.34 0.00

800 STATE RETIREMENT 25400.00 0.00 25400.00 o.oo 0.00

r - ') SOCIAL SECURITY 16100.00 13857.39 2242.61 0.00 1248.02

800 WORKMEN'S COMPENSATION 2000.00 0.00 2210.00 0.00 o.oo 800 UNEMPLOYMENT INSURANCE 3000.00 0.00 3000.00 0.00 0.00



,ENSES AS OF 4/30/83

CODE i APPROPRI-

AT ION

Page 10

CURRENT

EXPEND. UNEXP. OUTSTAND. EXP.AS OF

TO DATE BALANCE PUR.ORDS. 4/30/83

--------------------------------------------------------------------------------800 HEALTH INSURANCE& MEDICARE

700 PRINCIPAL - SERIAL BONDS

700 INTEREST - SERIAL BONDS

700 T.A.N. INTEREST

600 SPEC. ITEMS-INSTALL.PUR.

PHOTOCOPIER-PRINCIPAL

600 SPEC. ITEMS-INSTALL. PUR.

PHOTOCOPIER-INTEREST

TOTAL

AS OF 4/30/83 TOTAL OF SALARIES ***

HAND DRAWN CHECKS TRUST & AGENCY CHECKS ACCOUNTS PAYABLE

TOTAL

17600.00

75000.00

36450.00

100.00

1714.00

323.00

ACCOUNTS PAYABLE (GRN.) WARRANT HAND DRAWN & SALARIES (BL.) WARRANT TRUST & AGENCY (GLD.) WARRANT

TOTAL

17768.84 1831.16 0.00 1656.64

75141.27 -141.27 0.00 0.00

36478.47 -28.47 0.00 0.00

0.00 100.00 0.00 0.00

1292.16 421.84 0.00 293.74

196.09 126.91 0.00 45.74

629032.57 146320.27 64051.87 25996.56

25287.43 4863.04 1757.92

21133.52

53041.91

21133.52 30150.47 1757.92

53041.91

Gl.: TH! lHUv1 r~u. ) LIC U..2 :iARY BPL General Fund 713 00 004 2

Page 11

For the r.1o!lth beginning April 1 , 19 83 ----- and ending April 30 , 19 83 ----- ----

Bal ance on hand at the beginning of the month $ 6 607 . 91

RECE~PTS DUiUNG 110N'"TH

(Li~t a~ounts wi t h breakdo~~ of source incl uding full amount of al l short term l oans .)

Investment Principal Investment Interest Taxes (Refund) Fines Copier Book Sale Miscellaneou s

DISBUi<S:2!-~:2NT DuiUNG l-lONT H·

12145 Fro:n Check No.

$32,000.00 2,355 . 90

13,487.76 1,683.23 1' 091. 50

53.60 685 . 00

Total receipts

Total Receipts , incl. bala~ce

3280 To Check No . $ _ __l_L!_,]_f]_. J_S __ _

12161 To Che ck :~o . $ _ 30,15_9. 47 __ _

$ ~~6.99- ----

$ ~7' 9_64_: 90

By Debi t Charge $ 11,487.76 (Key Advantage)

Tota l amt . of disbursement s

Bala~ce on Hand at end o f r..onth

R:::CO~CIL!l-.Tirn WITH B}:t~K STAT:E!·~T

List a ll outstanding checks on the reverse side o f this report .

Total ~~t. o f Cash Bal .on depos it a s sJ:O\-."Tl by b <:.nk staterr.ent

;nt . o f ouLst~~ci~g check s

$ 13,124.76 -

$ 13,026 . 2-4

TOTJ>..L IN nmo

TOTl-L amt . unencu~ered

3al. on deposi t $

AVPJL?BLE 0~ DSPOSIT $ I1~STHL:NT SAVINGS P.CCOUNT Key Advantage$ H ·."\I"ESTlENTS C. D. $

TOTJ>L $

98 . 52

98 . 52 ---2"'9,.,._6_,, 2bD~--

296,358 . 87

$ 57,86~ . 38 ---- ---

$ 98 . 52

- --- - ----

Rece i ved b y the Board of Trus t ees and e ntered a s ~ part of the minutes o f the Board mtg . he ld

Th i s i s to certify ~hat t he above st.::tel>.ent is in c. <;reer..en t .._,i-t h

'-- n 1 ~ 1 to · · . , 19 K.--""-o"'----

~e~t~ry -~~) - -

my ba..!k st.:: t err.ent .

f3ETHLEHFM PUBliC UGRARY BPL Payioll Account 713 DO 168 2

Page 12

l:or the r.aorlth beginning _-L.A'+'pu...rll _l~---' 1983 _ _ and ending April _?Q_ ____ , 19 83

Ba l ance on h and at the beginning of the month $ _______ _

RECE~PTS DU:KING HO:ITH

(List ar.ounts with breakdo~~ o f source including full amoun t of a ll short term loans .)

NET PAY NET PAY

4/ 8/83 4/ 22/ 83

DIS3Ur<S:=:!-SNT DuRING l·lONTH·

5037 From Che:ck No .

From Che ck Ko .

Ey Debit Charge

9,926 . 20 9,558.40

Total receipts

Total Receipts , inc l.

5163 -19,484.60 To Check No. $

To Check No . $

$

balance

Tota l a~t. of aisburse~ent s

Balance on ~and at end o f month

RSCONCILIATia-J \VITH Bl-J._;TK STATE!"'-LNT

List al l outstanding checks on the reverse side of this report .

Tota l amt . o f Cash Ba l. on deposit a s sr.oh~ by ba~~ s tatement

i-.mt . o f outstanding check s

TarP.L IN FUl-m

TOTJ..L c.Jnt . 1.:.:1e::-.cL.X:lcred :Sa l. on deposit

AVPJLJ.BLE 0~ D~POSIT Il\VESTI-IT:l'<""T SJNINGS ACCOUNT INVESTEZNTS C.D.

TOTP.L

$ 820.42

$ 820 . 42 .

$ -0-

$ $ ___________ __

$

$

$ 19,484 . 60

19,484 . 60 $

$ 19,484.60

$ - 0-

Eeceived b y the Board of Trustees and entered a s part o f the minutes o f the Board mtg . held

This is to certify that the ~bove stc:tement is i.'1 e:.s::cee:-:-.ent "-,.ith my b~•k state~ent .

7::-ec. sure r

131.:,; 1LEI H~M PUBLIC LIL.~AHY BPL Trust and Agency Accoun 713 20 021 6

Page 13 For ~he ~onth beginning April_!_ _____ , 19 83 and ending _ A_p_ril_3_o _____ _ , 19 83

B~l2.nce on hand at the beginning of the month $

:ECE~PTS DURING HO:-ITH

(Li,s t 2!':1ounts with brec.kdo;-'11 o f source incl uding ful l amount of al l short term l oans. )

4/26/ 83 1, 757 . 92

Total receipts $ 1,757.92

Tota l incl. balance $ 1 ,808 . 57 Receipts , - ~----

DIS3U'KSE1·~.::NT Dl.JRJ:NG I·~O~~TH·

!3y l.'11eck Fro:u Chcck No . To Check No . $ ----

To Check No . $ ---· -- ----- -Fro:n Check No .

to $ . 65 By Debit Charge Inter est Transf e r red Gener al Fund

---- -1 ,757 . 92

# 713 00 004 2 To'!:a l c.mt . of di sburse, •ent s

Ba l ance on E~nd at e~d o f mont h

~-XO~CILIJ:.TI~ lviTH B_;:,_NK STATEHENT

List al l out.standing checks on the reverse sice of t..his repo.!'t .

Total amt. o f Ca s h Ba l. on deposit a s sr.o~"n by bank state~ent

J.J;"'t . of outstancing cl;r:ck s

TOTJI.L IN FUND . _.

TOrl-.L c.r..t . t::Jer, ct:~>lbered

Sal. on ceposi t

$

$

$

AVJl.lLJ..ELE 0~ DEPOSIT $ I1\VEST1·JENT S?.VINGS ACCOUNT $

IN\i'ESTl-~ITS C-D. $

TOI'AL $

50.00

- 0 - .

50.00

-----------

. 1)1.58 . 57 $ -- --$ 50 . 00

EEceived b y the Boc.rd of Trustees and entered a s This is to certify }:!-lat the .- :-_.r.; ·Je of the minutes of the 3oc.rd mlg . held stater..ent is in c.<;ree;. . .::n t ... ,.ith

19 g,s

GL.: Tl 11 1:11~M PUL31 IC L H3RAh Y Investment Account Key Advantage Account 713 20 022 - 8 Page

For the mo~th .beginning April 1 ----- 19 83 and end ing April 30 1 19

Ba l ance on h and at the beginning of the month $ 315,116.52

14 83

£CEIPTs DU RING HO;ITH

( L~st ~:.aunts with breakdo~~ o f source including fu ll amoun t of a ll short term l oans.)

4/18/83 4/ 30/83

13,487.76 2,011 .32 ( Interes t )

Total receipts $ 15 ,499 . 08 ----

DT S3URSE!·Sl~T Du?<.ING J.lONTH· By Check

Tota l Receipts , inc l. ba ;;nee $ 330,6_1_5_._6_0_~--

Fxom Check No . To Che ck No . $ --------

To Check :~o . $

:Sy Debit Charge $ 34~355 . 25 -------- ----

Tota l c.mt . of dis burscr.·ent s $ 34,355.25

Bal ance o n E2nd a t end of month

$ 296,260 . 35

rtf:CO~CILIJ..TION HITH Bf.-~K SThTE!·ENT

List al l outstanding checks on the reverse side o f this report .

Total amt . of Cash Bal. on deposit a s sr.o~n b y ba~~ statt~ent

~~t . o f outst~~cing check s

TCfT Jl..L lli F1..iN D

TOT!~ amt . L~e~c~~ercd

5al. o n deposit

AVJlJLJ.BLE ON D~POSIT T!\\l£.:ST1·:Zl-IT SJl.VINGS Jl.CCOUNT IN\lE:STl·El\'TS C. D.

F~ceived b y the Board of Tru s t ee s and entered a s ? part of the minutes of the Board mtg. he l d

$ -0- .

$ 29_6,260 . 35 ----.-

$ $ ___ _

$

$

Thi s is to certify ~h at the above s t c:tement is in agreer..en t with my b~~k s tatement .

TO: Bethlehem

FROM: John S. Hodges, Director

RE: More efficient utilizatio in administration

In view of the pending resignation of Bookkeeper Kristine Lynes, it is my recommendation to the Board that:

A) Kathleen Corrigan be given the title of Assistant Treasurer to handle in-house financial collections; our automated system has greatly reduced the repetition of the overdue work and our in- house revenues have increased dramatically over the past several year s .

B) Audrey Watson be given the title of Automated Business Consultant, since a great deal of our sensit i ve financial wor k is now being done on the microcomputers and more is anticipated . She would oversee the work of the person hired to replace Mrs . Lynes .

Each position would carry stipend of $1,000.00 per year .

TO: John S. Hodge s, Director

FROM: Kristine Lynes, Bookkeeper

RE: April 1983 Employee Changes

NEW EMPLOYEES

Page 16

Catherine Krzanowski, part-time media attendant $3 . 35/ hour, 4/ 16/83

Meryl Norek, part-time media attendant, $3.35/ hour, 4/29/83

I

TO: Bethlehem Public Library Board of Trustees

FROM : John S. Hodges, Director

RE: Transfer of Special Savings Accounts to Operating Cash

DATE: May 16, 1983

Your authorization is requested to transfer the following Special Savings Accounts to the Bethlehem Public Library General Fund Operating Cash:

Account II Balance

Page 17

State Bank of Albany #33- 802885 State Bank of Albany #33-804314

2,580.64 2,599 . 15

12/ 31/ 82 12/ 31/ 82

DIRECTOR'S REPORT

Apr-il 1983

************************************ *Refer-ence and Infor-mation Ser-vices* ************************************

Number- of patr-ons ser-ved: 2429 as opposed to 1624 last year-. Refer-ence questions asked: 1684 as opposed to 1247 last year-. 397 people attended our- adult pr-ogr-ams last month as opposed to 133 last y(~ar.

Pr-ogr-ams and Ser-vices: The Book Discussion Gr-oup was attended by twelve people. The Job Sear-ch Str-ategies seminar-, Mar-ch 15-Apr-il 26, had an over-all attendance of 90 people for- six sessions. evaluations wer-e splendid. The Investment Pr-ogr-am on Apr-il 21 dr-ew fifty people. Twenty-five people attended our- Wr-iter- of the Month Pr-ogr-am on Apr-il 10 to hear- Debbie Mayer- r-ead. The "Capital Rep Night" had a disappointing tur-nout - four- people, in spite of some ver-y good local publicity.

Displays: Over- 11,000 tax for-ms distributed, not including all the for-ms that wer-e xer-oxed fr-om the notebooks. Recommend placing the display in the Lobby ar-ea for- 1984. Apr-il's display focused on National Libr-ar-y Week, our- new camer-as, and a salute to Bethlehem Public Libr-ar-y Volunteer-s. May's display featur-es infor-mation on High Blood Pr-essur-e, co-sponsor-ed by the Amer-ican Hear-t Association.

Outr-each: A pr-ogr-am on "Car-eer- Reentr-y and Change" ~-Jas

pr-esented to the Women's Amer-ican ORT on Apr-il 12. Hundr-eds of CRC handouts wer-e sent to the EIC display at the Empir-e State Plaza fordistr-ibution to the public.

Cir-culation, Number- of items number- enter-ed: ApF·i 1 1983: 250;

Annual Book

******************** *Technical Ser-vices* ********************

Apr-il 1983: 28,260; for- Apr-il last year-: 24,714. added to the computer-, April 1983: 1,058; total

71,307. Number- of patr-ons added to the computer-, total number- enter-ed: 12,548. Sale: The final total of the Book Sale is still

uncer-tain, but it cintinues to amaze us. The pr-esent total is $2300. Shut-in Ser-vice: A questionair-e was sent to each shut-in who has

van ser-vice to deter-mine their- satisfaction with the ser-vice and to give us mor-e infor-mation on their- r-equests.

**************************** *Childr-en's and YA Ser-vices* ****************************

Collection Development: "Dr-agon" magazine has become non-cir-culating. A message book is now being kept at the Childr-en's Room desk i.e. r-efer-ence desk's communicator-.

Pr-ograms: Stor-y hour-s continue. 226 pr-eschooler-s enjoyed the Apr-il stor-y hour-s, although the last session was cancelled due to the

weather. Toddler storyhour drew 8 children and 7 parents. 273 children watched preschool films; 12 children came to afterschool films; vacation films were viewed by 125 children during spring break. he Special Father's Story Hour was an unequivocal success, drew 20 children and 18 fathers, and has been asked for again. 10 children did sponge painting. 12 children constructed another wildlife mural, now permanently displayed in the Children's Room.

***************************** *Audio-Visual I ILL Services* *****************************

ILL Statistics: In April 1983, 155 requests were made and 136 requests were filled. For the same period last year , 126 requests we r e made while 144 were filled. In 1983, 156 items were loaned to other institutions while 54 items were loaned last year.

Reserve Statistics: In April 1983, 255 requests were received while 249 were filled. For the same period last year, 225 requests were received while 292 were filled.

AV Statistics: 63 films and filmstrips circulated in April 1983 while 39 of these items circulated in April of last year. Polaroid cameras have been very popular . All except one on display have ci rculated at least once and at one time we had reserves. In April two school groups visited the Media Center for local history resources they might use for studying their own family hi stories . Two fourth grade teachers came to see what we have to supplement the curriculum on New York State. They were especially pleased with the clipping file and a filmstrip on New York State History. We publicized two broadcasts made for the public access channel, Channel 16 shown here in Bethlehem a program on toxic waste and the tall tale program featuring severa l local children. When the Library's studio is ready s uch programs will be broadcast from here. The school vacation was not the nightmar e we expected.

BETHLEHEM PUBLIC LIBRARY CENTRAL SCHOOL DISTRICT "JO 6 , TOWNS OF- BE rHLEH('Itl AND NEW SCOTLA"JD ALBA"JY COUNT (

DELMAR, N.Y.

WARRANT

--~------~M~ayy~J~9~8~3~------------- FUND SCHEDULE NO·----dll T r u st & Agen~C.;.;jl'-'---------

-=====~========~ C' NAME OF CLAIMANT DESCRIPT.ON DATE CHECJ<.. NO.

M~ X NYS Insurance Pending Accou t Health Insurance 5/ 19/ 83 ** 438248

AMOUNT

1,935.40

** Bank Issued Check

To the Tre<tsurer of the BET HL EHEM PUBLIC LI B RARY, DE L MAR NY.

t>ereby certify tt.at the above cla•ms ( _____ !~-------- num ~rl '"'the total amouf'l of<:; _1...:•:_9_3 __ 5...:._4_0 ____ were duly aud1ted and ordered patd t

~g o f the Board o f Trustees held _ _ _ ____::J:.:u:.:n...:..e=--=6:....:•t.......:l=-=-9-=8:..:3:.___ ______ _ ' re hereby authonzed and dtrected to pay to the cl;,umants cert tfted above the amount of each fund

..>nat1on account as spectfted opposite the amount o f each cla1m.

BETHLEHEM PUBLIC LIBRARY CEN TR AL SCHOOL DISTF~:C'T NO f.. TOWNS OF BFTr'. l Hl-i'vl/\o\10 1\JE"~ SCC l/\l~fJ . ..I.L H:'N~ ~'r"lJNT'i

DELiv1AR, NY.

DUPLICATE wARRANT

May 1983 FuND Trust & Aqency SC I EDt.;L~ ~!c) _ 11 .----- ===--=-====-===-=-===-r---=---=-=------ --

NAME oF cLA IMANT --===o=L:=s=c=-R=iP=T=IO~"!======+=-=:!::~·)"A-r-E=-~--=_c~~ 1 Afi.AO m T _

15/19/ln .. 4)8248 1 1,935.40 NYS Insurance Pending Accou t Health Insurance

I I i I

** Bank I88Ued CNf'c I

I I

At a meeting of the I on the Motion of __ · ~lj~~~~~~~~~~~~~~~~r( seconded by

check number

I ; I

I I

I i

---=--=====================================--===-=========~=======-::::::::::::::::::::::JL=====:::::::::=:=::-To the T1edsurer of the BETHLEHEM PUBLIC Ll BRARY, DELMAR N.Y

I hereby cert1fy t h'lt •he abov cld •ms ( _______ _ 1n ·1u mbtr) on thP tot<JI amoul"! of S - ------- • we• c du•y uU <~ I tLd ami ntorrert p,,,rJ .-.1 a

r.g of the Boa rd of T rustel'> held . \Je hereby authonzed and d1rected to ray t he CI~Jm," s cert f,ed above the amo mt vf each ci~ 1r a lo•··ed ana ch rqe eac>- .- ' ' •e prop<'• f 1 ,cJ and th;

::t~opnatton account as spec1f •eu oppos1 te th amount of each cla1m. ~ c ~ ~ o . . .. ' ' . " .,,, .... " ( _7"" • ' '""" "" " '>.!f.:.c; ... ' ~

BETHLEHEM PUBLIC LIBRARY CENTRAL SCHOOL DISTRICT N , TOWNS OF BETHLEHEM AND NEW SCOTLAND, ALBANY COU'JTY

DELMAR NY

WARRANT

~- May l9BJ FUND General Fund SCHEDULE NO 11 == ~ ~~;;;;;;;;~~~;-~~~~~-U~~~=~~~~=;;;;;;;;==~=========·;; -==---------------=====CHECK "JO. I

456

454 433 454 454

413

NAME OF CLAIMANT

SPPRA/C Special Payroll E.Lloyd Rogers C. P . C.U.

BPL Trust & Agency Dave Ross SPPRA/C Special Payroll

Marie S. Carlson Delmar Postmaster Carol King ~g~ litn~d~;A.

DE:>L.RIPTIOIIJ - - ---·

Net Pay 5/6/83 Travelers Insurance Policy

Health Insurance 5/20/83 Performance Net Pay 5/20/83 Educational Film Lib. Assoc. Postage Meter Usage Educational Film Lib. Assoc.

New York State Income NYS Retirement System Bethlehem Central School

I Educational Film Lib. Assoc. May Federal Income Tax

Ta May NYS Income Tax May Retirement Cont. May FICA

Dist. - T&A Fund

Salem Press Reference Books cancelled

To the Tre.Jsurer of the BETHLEHEM PUBLIC LIBRARY DELMAR, N.Y.

DATE

5/6/83 12162 5/11/83 12163

5/1~/83 5/20/83 5/ 20/83 5/ 31/83 5/25/83 5/ 31/83 5/31/ 83 5/31/83 5/31/83 5/31/83 5/31/83

TOTAL

12164 12165 12166 12168

12167 12169 12170 12171 12172 12173 12174

AMOUNT

9 , 555.75 7, 139 . 74

1,935.40 100.00

9,624.42 43.50 300.00 43.50

178.00 3,072.00 1,037.99

350.21 2,478.80

$35,859.31

5/ 31/83 Total

03145 (84.00) $35775.31

I hereby certify t~.at the ahove clarms 1 _______ 1_4 __ _ b) h fs 35,775 . 31 r num er rr• t e total arr>Ou<'t o -------• were duly 11udrted and ordered pard at

~g of the Board of Trustees held __ ...:.J_u_n_e __ 6.!...., _1:_9_8_3 ______________ _ \ Jre hereby authonzed and directed to pay to the clarmants certrfred ahove the amoun ap.,ropriation account as specrfied opposite the amount of each clarm.

l

456

454 433 454 454

413

BETHLEHEM PUBLIC LIBRARY CENTRAL SCHOOL DISTRICT NO. 6, TOWNS OF BETHLEHEM AND NEW SCOTLAND, A LBAN Y COU NT Y

DELMAR, N.Y.

DUPLICATE WARRANT

May 198hll~------ FUND r..eneral F1md

NAME OF CLAIMANT

SPPRA/C Special Payroll~ E.Lloyd Rogers C.P.C.U.

BPL Trust & Agency Dave Ross SPPRA/C Special Payroll

Marie 5. Carlson Delmar Postmaster Carol King i.8~~~!1A. New York State Income

S Retirement System Bethlehem Central School

Dist. - T&A Fund

SUen\ Press

DESCRIPTION

Net Pay 5/6/83 Travelers Insurance Policy

Health Insurance 5/20/83 Performance et Pay 5/20/83

Edicational film Lib. Assoc. Postage Meter Usage Educational fila Lib. Assoc. Educational film Lib. Assoc. May Federal Income Tax

May KYS Income Tax May Retirement Cont. May FICA

Reference Books cancelled

SCHEDULE NO. 11

DATE CHECK NO.

5/6/83 12162 5/11/83 12163

5/1~/83 12164 5/20/83 12165 5/20/83 12166 5/31/83 12168 5/25/0J 12167 5/J1/83 12169 5/31/83 12170 5/31/83 12171 5/31/83 12172 5/31/83 12173 5/31/83 12174

TOTAL

AMOUNT

9,555.75 7,139.74

1~935.40 100.00

9~624.42 43.50 300.00 . ~3.50 178.00

3~072.00 1,037.99

~50.21 2, 78.80

$35,859.31

5/31/83 Totall

03145 (84.00)

At a mee t i ng of the Boar he1~J/Ji, 198 on the moti on of

seconded by

check nos . 12162 through 12174 and check number 03145 ota1ing $35,775. 31 were approved f or paymen

To the T reasurer of the BETHLEHEM PUB LIC LIBR ARY, DELMAR, N .Y.

35775.31

I hereby certify that the above claims( ______ 1n number) in the total amount of S ------ ·• were duly audited and ordered paid at a

n g of the Board of Trustees held .

re hereby authorized and d1rected to pay to the claimants certified above the amount of each claim allowed and charge each to the proper fund and the , pnat1on account as specified opposi te the amount of each cla1m.

Date ________ ________ _

25

4J

•

BILL SCHEDULl CHECK LISTl~G - 06/0b/b3

CHE CK II

033'11.+ 0331.+5 033 46 0331.+7 0 3 348 033 49 033 50 03 3 5 1 03352 03353 033 5 4 03355 03356 0335 7 03358 03359 03360 033 6 1 03362 033 63 03364 03365 033 66 033 6 7 03368 03369 033 7 0 0337 1 033 7 2 033 7 3 033 71.+ 0337 5 033 7 6 033 77 033 7 8 033 79 033 80 033 8 1 033 82 033 83 033b 4 G33 85

GEt~ERAL FUND

VENDOR I ORIGI~

ALCOHOLICS A~ONYMOUS AMER L I~RARY ASSOCIATIO~

AUDIO VISUA L SALE.St..SVC 8 A K E R £. T ft Y L 0 R C 0 ~ P AN I E S BERNAN ACCOS . TH O~AS POUREGY & CO INC CAPITAL NE~SPAPERS COLONIE CENTRAL ~CHOOL

COM~ISSIONER CF TAXATION CONGRESSIO~AL QUARTERLY CO YNE I ~O LAUNORlES INC CUR TIS LU~BER CO I~C

IR I S DAGOS TINO T S DENISON & CO , INC . DCUe LEDAY & COMPA~Y INC ED I SON RECORD CU .. ARA"JCE G&A BEVERAGES INC GA LE RESEARCH COMPANY G. [ . APPR ATUS GREA T BEAR GREE~WICH F I L~ RENTAL HIGHS~I T H COMPANY INC HI GH WIRE VIC TOR HOTHO [. COMPANY INS TI TUTE FOh RESEARCH LINCOLN HIL L BOOKS KAREN "'AHER J OSEPH P MANGIONE. lNC MCNAUGH TON BOOK SERVIC~

NATL LEGA L SUPP LY INC NA TL Li tRARY RESOURC~S NIAGARA MOHAwK POW~ R CRP OXFORD UN I VERSITY PRESS SOFCO INC TUSANG - flARHYO T US GO VT PRIN TI NG OFFICE UN I VERS ITY PRODUCTS INC UPSTAR T LIBRARY H \II ~I L SON CO B P wOOD P L UM~ & HTG XEROX CORP XEROX CORPORATION

GENERAL FU~ O TOTAL

of the Board~f Trus tees held on June 6, 1983 on the motion of ("> - # ,..., /~7

by

nos . 03344 t hr ough 03385

P AG '-

.AI"CUNT

l9ob 0 &. 85

1 , 566 . 8(1 5,742.ct1

zoo . or 3.5 • ..: 0 8 4.LO

214.5 9 23 l. e5

1 0 .7 5 42 . 76 99 . 9 0 1 b . 'i' 6 lo.7 0 97 . '11 46 . 35 21 . 60

£39 . 45 150 . 00

83 . 95 155 . LO

27 . 36 o . u:J

160 . 55 22 . 96

1!;3 . 56 1 68 . LJO

60 . 00 310 . 05

82 .93 Sb.3l

3 ,497.3~

3 5 . 09 372.o7 17ool C

3 4 . uC 25 . b9 1 3 . 4 Q 22 . 00 33 . ~ C

130 . 33 <t52.2l

14 , sc.5 . 27

1

MEMORANDUM - Bethlehem Public LibraryMay 16, 1983 · the minutes of march 14, 1983 ( regular...

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Transcript of MEMORANDUM - Bethlehem Public LibraryMay 16, 1983 · the minutes of march 14, 1983 ( regular...