Membership Ledger

MWPHGL of MarylandOffice of the Grand Inspector

1307 Eutaw Place, Baltimore, MD

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Content

• Purpose• Instruction Process• Emailing Process• Printing Process ??

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Purpose

The purpose of this training tool is designed to assist the user in the reproduction and management of a standardized electronic format, which

can be utilize throughout the Maryland Jurisdiction.

Instruction process

Step 1

1. Open blank document labeled MLF.

2. Document will be displayed.

MO DAY YR MO DAY YR MEMO FOLIO AMOUNTAMOUNT DATEMEMO FOLIOFROM TO

Voucher 2:

DUES AND FEES PAYMENTS

Deceased:Voucher 1:

Taken: Reinstated:Taken: Masonic Funeral Requested: YES NO

Taken: Demitted:Taken: Dropped:

Taken: Passed:Taken: Raised:

Taken: Beneficial:Taken: Initiated:

TELEPHONE #:

OTHER DEGREES MISC. INFOTaken: Age:

MEMBERSHIP LEDGER

NAME:ADDRESS:

Cont’d

3. Move cursor to the top of the page and left click on “Edit”.

4. Scroll down the list until you see “Move or Copy Sheet”.

5. Left click it. A new box will open up.6. Move the cursor to the sheet you

want to reproduce and left click it.7. Next click the little box that says

“Create a copy”.

Cont’d

8. Now left click the ok button.9. A new tab will be displayed with the

document you chose to reproduce.

MEMBERSHIP LEDGER 

NAME:

ADDRESS:

TELEPHONE #:

OTHER DEGREES   MISC. INFO

Taken:   Age:

Taken:   Beneficial:

Taken:   Initiated:

Taken:   Passed:

Taken:   Raised:

Taken:   Demitted:

Taken:   Dropped:

Taken:   Reinstated:

Taken:   Masonic Funeral Requested: YES NO

    Deceased:

    Voucher 1:

    Voucher 2:

 

DUES AND FEES   PAYMENTS

FROM

 

TO

 

MEMO 

FOLIO 

AMOUNT   DATE  

MEMO 

FOLIO

AMOUNT

MODAY

YR

MO

DAYY

R

                                           

                                           

                                           

Emailing ProcessPROCEDURE – Option 1

• By using your mouse, Position the cursor over the tab which displays the members’ name to be

emailed and hold down the left button on the mouse.

• Drag the document to the front of the other ledgers and release it.

• Using your mouse position the cursor on the tab to the right of the tab to be emailed.

• Left click the mouse button.

• Hold down the “Shift” button.

• Move to the last MLF that is in your registry and left click it still holding the shift button.

• This will highlight all the files except the one to be emailed.

• Click the right button on your mouse. A menu will open up.

• Scroll to “Delete” and select it.

• All previous documents will disappear.

• Move your cursor to the windows file icon and left click.

• Scroll down to the word “Send” and select “Send email”.

Emailing Process• PROCEDURE – Option 2

• Open the MLF and select the tab of the member you are emailing.

• By using your mouse, Position the cursor to the “Blank” cell in the left hand corner between

cells A (horizontal cell- top left of screen) and 1 (vertical cell-left of screen) and left click it. The

entire document will be highlighted.

• By using your mouse, Position the cursor to the top of the screen and select the windows menu

icon.

• Left click on “new or new document”. A new blank document will be displayed.

• By using your mouse, Position the cursor to the “Blank” cell in the left hand corner between

cells A (horizontal cell- top left of screen) and 1 (vertical cell-left of screen) and left click it. The

entire document will be highlighted.

• Click the right button on your mouse and new menu will open up.

• Scroll to “paste” and left click on it. The document is now ready to send to the member.

Printing Process

PROCEDURE

• By using your mouse, position the cursor on the windows menu icon (top left corner) and click

the left button.

• Scroll down the menu until you see “print”. A sub menu will open to the right.

• Select “print” by clicking the left button on the mouse.

• The print menu will open.

• Verify that the correct printer is selected.

• Position your cursor towards the middle left of the menu where you will see “print what”.

• Ensure the “active sheet” option is checked. This will allow for you to print one MLF sheet.

• Now select print.

Questions?

END