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Transcript of Meljun Lecture Application Software
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Chapter 3
Application Software
ICT 101 Intro to Computer by Meljun Cortes
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Chapter 3 Objectives
Define application software
Understand how systemsoftware interacts with
application software
Identify the role of the userinterface
Explain how to start a softwareapplication Identify various products
available as Web applications
Describe the learning aidsavailable with many software
applications
Identify the widely used
products and explain keyfeatures of
productivity/businesssoftware applications, graphic
design/multimedia softwareapplications,
home/personal/educationalsoftware applications, andcommunications software
applications
p. 3.2
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To facilitate
communications
To support
household activities,
for personalbusiness, or for
education
As a
productivity/
business toolTo assist with
graphics and
multimedia
projects
Application Software
Programs that performspecific tasks for users
Also called a softwareapplication or an application
Several reasons to useapplication software
What is application software?
p. 3.2
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Application Software
What are the categories of application software?
p. 3.2 Fig.3-1
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Application Software
What is a software package? A specific
softwareproduct, such
as MicrosoftWord Available
through retail,
shareware,freeware, andpublic-domain
p. 3.2
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Application Software
What is system software? Programs that
control theoperations of thecomputer and itsdevices
Serves as theinterface betweenthe user, theapplicationsoftware, and the
computer'shardware
p. 3.3 Fig.3-2
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While the
computer is
running, the
operating system
remains inmemory until
power is removed
from the computer
The operating
system tells the
computer howto perform
functions
Application Software
What is an operating system? A type of system software
Contains instructions that coordinate all the activitiesamong computer hardware devices
Start the computer
and the operating
system (usually
found on the
computers hard
disk drive) is loaded,
or copied into
memory
p. 3.2
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Application Software
What is a utility program? Also called a utility
A type of system
software that
performs a specifictask
Usually related to
managing a
computer, its
devices, or its
programs
p. 3.3
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Application Software
What is an antivirus program? A utility that prevents, detects, and removes viruses
from a computers memory or storage devices
A virus is aprogram thatcopies itself intoother programsand spreadsthrough multiple
computers Some viruses
destroy orcorrupt data
p. 3.3 Fig.3-3
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Technology Trailblazer
Paul Allen
Co-founded Microsoft
with Bill Gates
Became head of
research and newproduct development
Serves as a senior
strategy adviser totop Microsoft
executivesClick to viewWeb Link
then click Paul Allen
p. 3.5
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A graphical
user interface(GUI)
combines
text, graphics,
and othervisual images
to make
software
easier to use
Application Software
What is a user interface? Controls how you enter data or instructions and
how information displays on the screen
p. 3.4
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Application Software
What is the desktop? On-screen
work area thatcan displaygraphicalelements
Icons
Buttons
Windows
Menus
Links
Dialogboxes
Pointer
Small symbol on the screen
To click an object, you move the
pointer to the object and then pressand release a button on the mouse
Icons
Small images that display to
represent a program, a
document, or some other object
Buttons
Graphical elements that you can
activate to cause a specific action
to take placep. 3.4 Fig.3-4
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A command is
an instruction
that causes a
computer
program toperform a
specific action
A submenu is a
menu that
displays whenyou point to a
command on a
previous menu
A menu contains commands you can select
Application Software
What is a menu?
Accessories
submenu
Paint program
commandStart button
Programs
submenu
Start menu
command
p. 3.5 Fig.3-5
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Application Software
How can you start an application? Click its program name on a menu or submenu
Click a program
command name
Instructs the
operating
system to
start theapplication
Transfers the
program
from astorage
medium into
memory
p. 3.6
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Application Software
What are features of an application window?
A window is a
rectangular area
of the screen
that displays a
program, data,
and/or
information
Paint
window
title bar
toolbar
A title bar is a
horizontalspace thatcontains thewindows name
p. 3.6 Fig.3-6
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Application Software
What is a dialog box? A special window
a program
displays to
provide
information,
present available
options, or
request a
response
text box
check box
commandbuttons
option buttons
Print dialog
box
p. 3.6 Fig.3-7
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Word Processing
Spreadsheet
Database
Presentation Graphics
Personal Information Manager
Software Suite
Project Management
Accounting
Productivity Software
What is productivity software?
Softwarethat assistspeople inbecoming
moreeffectiveandefficientwhile
performingdailyactivities
p. 3.7 Fig.3-8
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Company on the Cutting
Edge
Supplies top-rated
software for personal
computers
Ninety-five percent ofpersonal computers
run at least one
Microsoft application
The worlds leadingproductivity software
developerClick to viewWeb Link
then clickMicrosoft
p. 3.7
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P d i i S f
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kk
document displays
in word processingwindow
printed
document
Productivity Software
What is word processing software? Allows users
to create andmanipulatedocuments
that containtext andgraphics
One of themost widely
used types ofapplicationsoftware
p. 3.8 Fig.3-9
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P d i i S f
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Productivity Software
What is clip art?
A collection
of drawings,
diagrams, and
photographsthat you can
insert into
documents
p. 3.8 Fig.3-9
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P d i i S f
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Productivity Software
What are some word processing features?
Specify marginsThe portion of the page
outside the main bodyof text
Word wrapSoftware automatically
positions text at thebeginning of the nextline when it extends
beyond the right pagemargin
ScrollingProcess of moving
different portions ofthe document on
the screen into view
p. 3.8
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P d ti it S ft
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The house was deep in a
secluded part of the
woods. The trees
surrounded the porch
in a protective circle.
Small clusters of pink
and white flowers lined
the walk leading up tothe door.
find or
searchfind or
search
secluded
replacereplace
remote
Productivity Software
What is a major advantage of using a word processor?
You can easily
change what you
have written Insert, delete, or
rearrange words,
sentences,
paragraphs orentire sections
p. 3.9
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P d ti it S ft
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reviews the
spelling ofinividal words
Productivity Software
What is a spelling checker?
Reviews the
spelling of
individual words,
sections of adocument, or the
entire document
inividal
reviews the
spelling ofindividual words
p. 3.9
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P d ti it S ft
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Productivity Software
What are headers and footers?
Productivity Software
Page 3.9
Productivity software is
software that assists people in
becoming more effective andefficient while performing daily
activities. Productivity software
includes applications such as
word processing, spreadsheet,
database, presentation
graphics, personal information
manager, software suite,
accounting, and project
management.
footer
Footer Text that appears atthe bottom of eachpage
May include
Page numbers Company names
Report titles
Dates
header Header
Text that appears at
the top of each page
p. 3.9
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P d ti it S ft
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Productivity Software
What are other popular word processing features?
autocorrect
autoformat
collaborationcolumns
grammar
checker
macros mail merge
templates
tables
thesaurus
tracking
changes
voicerecognition
Web page
developmentp. 3.9Next
Prod cti it Soft are
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printing
process of sending a file to a
printer to generate output on a
medium such as paper
saving
process of copying a document
from memory to a storage
medium such as a floppy disk or
hard disk
editing
process of making
changes to a documents
existing content
formatting
changing the appearance of
a document
Productivity Software
What are the stages of developing a document?
creating
developing the document by
entering text or numbers,
inserting graphical images, and
performing other tasks using
an input device
p. 3.10
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Productivity Software
What is the clipboard?
A temporary storage location used for cut,
copy, and paste
Cut
Remove aportion of the
document and
store it on the
Clipboard
Paste
Place items stored on
the clipboard into the
document
Copy
Duplicate a portionof the document and
store it on the
Clipboard
Click to
view animation
p. 3.10
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Productivity Software
What is a font?
Font styles
Font style addsemphasis to a fontsuch as bold, italic,
and underline
Font size specifies the
size or the charactersin a particular font inpoints
A single point isabout 1/72 of aninch in height
font size
font A name assigned to a
specific design of
characters
p. 3.10 Fig. 3-
11
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A file name is a
unique combinationof letters of the
alphabet, numbers,
and other
characters that
identifies the file The title bar of a
document window
usually displays the
file name
Productivity Software
What is a file? A named collection of data, instructions, or information
Each file has a file name file name ontitle bar
file name on
title bar
p. 3.10
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Productivity Software
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Step 1:
Say, Dictation to instruct the
program you will be dictating. Say,
Car for sale.
Step 2:
Say, Voice Command to instruct the
program you will be issuing
commands. Say, Center.
Step 3:
Say, Font.
Step 4:
Say, Algerian and then say,
Font Size.
Step 5:
Say, Forty Eight and then say,
Font Color.
Step 6:
Say, Green and then say,
End.
The computers capability of distinguishingspoken words
Productivity Software
What is voice recognition?
p. 3.11 Fig. 3-12
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Productivity Software
What is spreadsheet software?
Allows you to
organize data in
rows and columns
Performscalculations on this
data
Rows and columns
collectively called aworksheet
Click to view Web Link
then click SpreadsheetSoftware
p. 3.12 Fig. 3-
13
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Productivity Software
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Productivity Software
How is a spreadsheet organized?
columnscolumns Data is organized
vertically into columns
identified by letters
rowsrows
Data is organized
horizontally into rows
identified by numbers
cellcell
A cell is the intersection
of a column and row
identified by the columnletter and row number
ex. A19Click to
view animation
p. 3.12 Fig. 3-
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34,299.00
21%
$52.49
16
Formula
Performs calculations on
the data in the worksheet
and displays the resulting
value in a cell
Productivity Software
What can a cell contain?
Value
Number
Label
Text that identifies
the data and helps
organize theworksheet
November
Total
Expenses
Savings
=C4+C5+C6+C7+C
8
=A3*4
=(C6-B6)/A
2
p. 3.12
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Productivity Software
What is a function?
A predefined formula that performs common
calculations
SUM
=C4+C5+C6+C7+C8 =SUM(C4:C8)
MINRATEOUND
LOG ABSIME DAT
EMAXCOUNT
AVERAGESUM S
QRTFVF
STDEVNPV
PMTPV
NOW
INT
LNp. 3.14Next
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Productivity Software
What is a macro?
A sequence of
keystrokes and
instructions you
record and save Run the macro to
perform the
sequence of
saved keystrokes
and instructions
p. 3.13
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Productivity Software
What is recalculation? The capability of recalculating the rest of the worksheet
when data in a worksheet changes
What-if analysis is a process in which you change
certain values in a spread sheet in order to reveal the
effects of those changes
Expenses Freshman Sophomore Junior Senior Total
Room & Board 3,290.00$ 3,454.50$ 3,627.23$ 3,808.59$ 14,180.32$
Tuition & Books 4,850.00 5,092.50 5,347.13 5,614.48 20,904.11
Clothes 490.00 514.50 540.23 567.24 2,111.97
Entertainment 635.00 666.75 700.09 735.09 2,736.93
Miscellaneous 325.00 341.25 358.31 376.23 1,400.79
Total 9,590.00$ 10,069.50$ 10,572.99$ 11,101.63$ 41,334.12$
Projected College Cash Flow AnalysisNew data
enteredNew data
entered
Expenses Freshman Sophomore Junior Senior Total
Room & Board 3,290.00$ 3,454.50$ 3,627.23$ 3,808.59$ 14,180.32$
Tuition & Books 10,000.00 10,500.00 11,000.00 11,500.00 43,000.00
Clothes 490.00 514.50 540.23 567.24 2,111.97
Entertainment 635.00 666.75 700.09 735.09 2,736.93
Miscellaneous 325.00 341.25 358.31 376.23 1,400.79
Total 14,740.00$ 15,477.00$ 16,225.86$ 16,987.15$ 63,430.01$
Projected College Cash Flow AnalysisNew data
enteredNew data
entered
Totals
recalculatedTotals
recalculated
p. 3.13
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Productivity Software
What is charting? Allows you to display spreadsheet data in a
chart that shows the relationship of data in
graphical form
line chartline chart
pie chartpie chart
column
chartcolumn
chart
p. 3.14 Fig. 3-
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Technology Trailblazer
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Technology Trailblazer
Dan Bricklin
Developed
VisiCalc, the first
electronic
spreadsheet Formed the
Software Arts
company with
Bob FrankstonClick to viewWeb Link
then click Dan Bricklin
p. 3.14
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Productivity Software
What is a database? A collection
of data
organized in
a manner
that allowsaccess,
retrieval, and
use of that
data
Click to view Web Link
then click DatabaseSoftware
p. 3.15 Fig. 3-
16
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Productivity Software
What is database software? Also called a database management system (DBMS)
Allows you to create, access, and manage a database
add, change,and delete data sort andretrieve datacreate formsand reports
using the data
p. 3.16
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Productivity Software
What are the parts of a database?
Click to view Web Link
then clickDatabase Software
Item tableItem table
Supplier
tableSuppliertable
A collection of data stored in tables
recordsrecords
A record is a row in a table that contains information about a given
person, product, or event
fieldsfields
A field is a column in a table that contains a specific piece of
information within a record
p. 3.15 Fig. 3-
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Productivity Software
How is a database organized? Records and fields in a table are described
by the table structure
Supplier table
structureSupplier table
structure
Item table
structureItem table
structure
p. 3.16 Fig. 3-
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Productivity Software
What does the structure contain?
Text: letters, numbers, or special characters
Numeric: numbers only
Currency: dollar and cent amounts
Date: month, day, and year information
Memo: lengthy text entries
Hyperlink: Web address that links to a document
or a Web page
Object: picture, audio, video, or a documentcreated in other applications
field name
A unique name
that identifies
each field
field size
The maximum number of
characters that a particular
field can contain
data type
The kind of data a field
can contain and how the
field is used
p. 3.16
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Productivity Software
How is data entered or modified?
Data is entered using a data entry form
Entering individual records is known as populating the table
Validation is the process of comparing the data to a set of
rules or values to determine if the data is correct
p. 3.17 Fig. 3-
18
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Productivity Software
How is data manipulated to generate information?
Sort or organize a set of records in a particular order
Retrieve information using a query, or request for specific
data
A query retrieves data by identifying criteria, which arerestrictions the data must meet
Produces reports based on criteria the user supplies
p. 3.17 Fig. 3-
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Productivity Software
What is presentation graphics software? Allows you to create documents called presentations
Sometimescalled a slideshow
Can bedisplayed ona largemonitor or on
a projectionscreen
p. 3.18 Fig. 3-
20
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Productivity Software
What is slide sorter view?
Used to help organize the presentation
You can view small versions of all the slides
p. 3.18 Fig. 3-
21
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Handouts to distributeto audience members
Notes page to help a
speaker deliver the
presentation
Productivity Software
What output formats are available for a presentation ?
Outline of the text
from each slide
p. 3.19 Fig. 3-
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Productivity Software
What is a personal information manager (PIM)?
A software application thatincludes an appointmentcalendar, address book,notepad, and other features
Helps to organize personalinformation
Most handheld computershave PIM functions
You can synchronize, or
transfer information betweenthe handheld computer and adesktop computer
handheld computer
p. 3.20 Fig. 3-
23
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Productivity Software
What is a software suite?
A collection of individual applications sold as
a single package
You install the entire collection of applications
at once Two major advantages:
ease of use
lower cost
p. 3.20
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Productivity Software
What is project management software?
Allows you to plan, schedule, track, and analyze
the events, resources, and costs of a project
p. 3.21 Fig. 3-
24
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Productivity Software
What is accounting software?
Helps companies record and report their financialtransactions
Newer
packages
supportonline direct
deposit and
payroll
services
p. 3.21 Fig. 3-
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Graphics and Multimedia
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Graphics and Multimedia
SoftwareWhat are some
populargraphics andmultimediasoftwareproducts?
Computer-Aided Design(CAD)
Desktop Publishing
(Professional)
Paint/Image Editing
(Professional)
Video and Audio Editing
Multimedia Authoring
Web Page Authoring
p. 3.22 Fig. 3-
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Graphics and Multimedia
SoftwareWhat is computer-aided design (CAD)? A sophisticated
type of
application
software that
assists aprofessional
user in creating
engineering,
architectural,and scientific
designs
p. 3.22 Fig. 3-
27
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Graphics and Multimedia
SoftwareWhat is desktop publishing software (professional)?
Enables
professional
designers to
design andproduce
sophisticated
documents that
contain text,
graphics, and
brilliant colors
p. 3.23 Fig. 3-
28
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Graphics and Multimedia
SoftwareWhat are some features of desktop publishing software?
page layout
the process of
arranging text and
graphics in a
document on a
page-by-page basis
color library
a standard set ofcolors used by
designers and
printers to ensure
that colors will
print exactly as
specified
p. 3.23
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Company on the Cutting
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Company on the Cutting
Edge
Adobe
Produces award-winning software
used to create anddeliver the majorityof Web images today
Products includePhotoshop,
Illustrator, GoLive,LiveMotion, PageMill,Streamline, andPageMaker
Click to viewWeb Link
then clickAdobe
p. 3.23
Next
Graphics and Multimedia
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Graphics and Multimedia
SoftwareWhat is paint/image editing software (professional)?
Used to create andmodify graphicalimages
Sometime calledillustration software
Image editingsoftware provides thecapabilities of paint
software as well asthe capability tomodify existingimages
Click to viewWeb Link
then clickPaint/ImageEditingSoftware
p. 3.24 Fig. 3-
29
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Graphics and Multimedia
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Graphics and Multimedia
SoftwareWhat is video and audio editing software?
Video consists of full-motion images played back at various
speeds
Video editing softwareallows you to modify asegment of a video,called a clip
Audio is any music,speech, or other soundstored and producedby the computer
Audio editing softwareallows you to modifyaudio clips
p. 3.25 Fig. 3-
30
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Graphics and Multimedia
SoftwareWhat is multimedia authoring software? Also called authorware Allows you to combine
text, graphics, audio,video, and animation intoan interactive presentation
Multimedia presentations
often are interactivecomputer-basedpresentations or Web-based presentationsdesigned to facilitatelearning and elicit directstudent participation
p. 3.25 Fig. 3-
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G ap cs a d u ed a
SoftwareWhat is Web page authoring software?
Helps users ofall skill levelscreatefascinating Web
pages thatincludegraphicalimages, video,audio,
animation, andother specialeffects
p. 3.25
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Software for Home,
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Personal, and Educational
UseWhat software products are available for home,personal, and educational use?
Integrated Software
Personal Finance
Legal
Tax Preparation
Desktop Publishing
Paint/Image Editing
Clip Art/Image Gallery
Home Design/
Landscaping
Reference
p. 3.26 Fig. 3-
32
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Software for Home,
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Less
expensive
Personal, and Educational
UseWhat is integrated software?
Software that combines applications such as
word processing, spreadsheet, and database
into a single, easy-to-use package
Applications use a
similar interface
and share common
features
Applications typically do
not have all the
capabilities of stand-
alone productivity
software applicationsEach application is
available only through
the integrated software
packagep. 3.27
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Software for Home,
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Personal, and Educational
UseWhat is personal finance software? A simplified accounting program
Helps home users andsmall office/home officeusers balance theircheckbook, pay bills,
track personal incomeand expenses, trackinvestments, andevaluate financial plans
Online banking allowsyou to transfer moneyelectronically from yourchecking or credit cardaccounts to payeesaccounts
Click to
view WebLink thenclickPersonalFinanceSoftware
p. 3.27 Fig. 3-
33
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Software for Home,
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Personal, and Educational
UseWhat is legal software?
Assists in the
preparation of
legal documents
Provides legaladvice to
individuals,
families, and small
businesses
p. 3.28 Fig. 3-
34
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Personal, and Educational
UseWhat is tax preparation software? Guides
individuals,families, or smallbusinesses
through theprocess of filingfederal taxes
Some allow youto file your tax
formselectronically
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Personal, and Educational
UseWhat is desktop publishing software (personal)?
Easy-to-
understand
DTP software
designed for
smaller-scaledesktop
publishing
projects
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36
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Allows you to draw ormodify pictures, shapes,and other images
Photo-editing softwareallows you to edit digitalphotographs by removingred-eye, adding specialeffects, or creatingelectronic photo albums
Online print services willsend high-resolutionprinted images throughthe postal service
Personal, and Educational
UseWhat is paint/image editing software (personal)? An easy-to-use interface, frequently containing simple draw or editing features.
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Personal, and Educational
UseWhat is clip art/image gallery software? A collection of clip art and photographs
Some havelinks to clipsavailable on
the Web May provide
fonts,animations,
sounds, videoclips,andaudio clips
Click to viewWeb Link thenclick Clip Art/Image Galleries
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Software for Home,
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Personal, and Educational
UseWhat is home design/landscaping software?
Assists with the design or remodeling of a home,
deck, or landscape
Many will
print amaterial list
outlining
costs and
quantities forthe entire
project
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Personal, and Educational
UseWhat is educational software? Software that teaches
a particular skill
Computer-basedtraining (CBT) is a typeof education in whichstudents learn byusing and completingexercises withinstructional software
Also called computer-
aided instruction
Click to view
video
p. 3.31
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Personal, and Educational
UseWhat is reference software? Provides valuable and thorough information for all
individuals
Click to view Web Link
then click ReferenceSoftware
Includes
encyclopedias,
dictionaries,
health/medical
guides, and
travel
directories
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Software for Home,
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Personal, and Educational
UseWhat is entertainment software?
Interactive games
Videos
Programs
designed tosupport a hobby
or provide
amusement and
enjoyment
Click to view
video
p. 3.31
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E-mail
or electronic mail
Transmission of messages
via a computer networksuch as a local area
network or the Internet
E-mail software lets you
create, send, receive,
forward, store, print, anddelete e-mail messages
Web browser
or browserAllows you to
access and view
Web pages on the
Internet
Chat room
Permits users to chat witheach other via the
computer
Some support voice chats
and video chats
Newsgroup
Also called a discussion
Online area on the Web whereusers conduct written discussions
about a particular subject
You use a software program called
a newsreader to participate in a
newsgroup
Instant messaging (IM)
Real-time communications
services that notifies youwhen one or more people
are online
Allows you to exchange
messages or files with
them or join a private chat
room
Groupware
A software applicationthat helps groups of
people work together and
share information over a
network
Videoconference
A meeting between two or more
geographically separated peoplewho use a network or the Internet
to transmit audio and video data
Home users can make a video
telephone call where both parties
see each other as they talk
Personal, and Educational
UseWhat software facilitates communication? E-mail
Web browsers
Chat rooms
Newsgroups
Instant messaging
Groupware
Videoconferencing
Click to view Web Link
then click Groupware
Click to
view
animation
p. 3.31
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Applications on the Web
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Some Webapplicationsstore your data
and informationat their site To access a
Webapplication,
visit the Website that offersthe program
Some are free
What is a Web application? A software application that exists on a Web site
Click to viewWeb Link
then clickWebApplications
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Applications on the Web
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How do some companies charge for a Web application?
Some sites
allow you to
use the
program forfree
Ask you to
pay a fee
when acertain action
occurs
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How do other companies charge? Some companies charge only for service and support
SunMicrosystemsprovides an
integratedsuite on theWeb
A variety ofpayment
schemes existfor sites thatcharge for useof a program
Click to
view
video
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What is Web-based training (WBT)? Typically consists of self-directed, self-paced
instruction on a topic Distance learning
(DL) is the
delivery ofeducation at onelocation while thelearning takesplace at other
locations Also called
distanceeducation (DE) oronline learning
Click to viewWeb Link
then clickDistance Learning
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Applications on the Web
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Third partyorganization thatmanages anddistributes softwareand services on theWeb
Allows companiesto outsourceinformationtechnology (IT)
needs
What is an application service provider (ASP)?
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Tools Within an Application
What is Online Help? Electronic equivalent of a
user manual
Usually integrated into an
application software
package
Often Help is context-
sensitive
The Help information
relates to the current taskbeing attempted
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Tools Within an Application
What is an FAQs page?
Frequently Asked Questions
Often availableon a Web site
that providesupdates andmorecomprehensiveresources to
answer yoursoftwarequestions
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Tools Within an Application
What is a wizard?
An automated assistant that helps you complete a task
Asks youquestions
and thenautomaticallyperformsactionsbased on
your answers
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Tools Within an Application
How can I learn more about a software package?
Many books are
available to
help you learnto use software
These books
are available in
bookstores and
software stores
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Summary of ApplicationS f
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Software
Application software Productivity software Developing a document Graphics and multimedia software
Software for home, personal, andeducational use
Software for communications Applications on the Web Learning aids and support tools within
an applicationNext
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Chapter 3 Complete