Melissa Hyatt Associate Registrar Enrollment Reporting ... Reporting at Texas State.pdf · Largest...
Transcript of Melissa Hyatt Associate Registrar Enrollment Reporting ... Reporting at Texas State.pdf · Largest...
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Melissa HyattAssociate Registrar
Enrollment Reporting & Auditing:The NSC, NSLDS, and You
Q & A to Follow PresentationPlease hold questions until then
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NSLDS Reporting Profile• Students Certified 99.9% • Certified with Program 99.8% • Roster Error percentage 0.2%
WHO ARE WE?38,000+ Currently Enrolled Students5th Largest School by Enrollment in TexasBanner 9 SISC
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Know Your Resources!First…
*Links available in the PDF
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1. Institutions control when data is sent2. Try to minimize the time between the two
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1. Institutions control when data is sent2. Try to minimize the time between the two3. Adjust for term Start & End dates
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CLREnrollment data
DVDegree data
GRADGraduates data
MONTHLY:
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CLREnrollment data
DVDegree data
GRADGraduates data
END OF TERM:
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CLREnrollment data
DVDegree data
GRADGraduates data
Section 4.4.3
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CLREnrollment data
DVDegree data
GRADGraduates data
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CLREnrollment data
DVDegree data
GRADGraduates data
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Let’s get complicated!
CLR
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CLR
Know your
Resources!
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CLR
SFRNSLC• Remove Erroneous Populations • Edit Erroneous Data• Attribute • Manual• Automated
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CLR
• Pull Exclusion Lists• Attach Attribute
Generation
• Run Edit Script for Major Populations
• Manually Edit Minor populations
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We do our own
How do we deal with audits?
And you should too!
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How do we deal with audits?GOAL: Replicate an Actual Audit
Use Two Audit Groups
Group 1: Random Sampling Group 2: Selected Population
• Populations that you know have a high chance of error
• Individual students experiencing difficulties
• Students in the NSC/NSLDS errors & rejects
• Pull records directly from the CLR / GRAD file.
• Use manageable selection sizes
• Scale up based on NSC/NSLDS errors & rejects
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Get information at the CLR, Banner, NSC, and NSLDS levelsCompare for accuracy across all platforms
How do we deal with audits?
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Quick Tips
Graduates & Graduation Dates• DV Files auto-generate Graduation Effective Dates
to be equal to the last date of attendance.
• If a student was set as WITHDRAWN before graduatingthen a DV file will NOT mark them as graduated.
• If a student is graduated for a previous term after the conferment period, track them.
• Just use a GRAD file at the end of the term!
• The difference between a CLR and GRAD file in SFRNSLC is the ‘Report Flag.’ Y = CLR, N = GRAD
Backdates & SSCR Data• NSC will not redact attendance.
• If a student appeals their attendance, set their date withNSC to withdrawn before first-day. Update NSLDSwith the correct dates.
• NSLDS only requests data on select students. They do not request information on ALL students.
• NSLDS must have 2 updates of ‘withdrawn’ to stop requesting a student’s data from NSC.