Melinda McMartin Isler Ferris State University MAC Meeting, April 2009
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Transcript of Melinda McMartin Isler Ferris State University MAC Meeting, April 2009
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AT at Ferris State University:One archivist, one associate, five students and the Archivist Toolkit
Melinda McMartin IslerFerris State University
MAC Meeting, April 2009
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AT as a key to an expansion of the work forceWhy AT? Background of Ferris State
University ArchivesAT- Phase 1, a stand alone installationAT- Phase 2, networked installationFull implementation of AT, training and
reaction by staff (particularly the non-archivists)
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Ferris State University Archives and Records Management Program/ Special Collections
First full-time University Archivist hired in September 2002. Handles university archives, records management, special collections (including a rare book room)
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About the ArchivesCa 3500 cubic feet paper
records (over 3000 boxes)1 server of university
photographsElectronic recordsUndetermined amount of
films/reels4700 volumes (3
collections)220 oversize
paintings/photosMuseum objects (clock,
golf bag, shot glass, etc.)
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Meeting the Archivist Toolkit
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Archivist Toolkit Phase 1The stand alone computer
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Accessions module
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Resources Module: Smart man’s EAD
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Archivist Toolkit Phase 2A Networked Installation
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Decentralizing TasksArchival Associate Student Workers(A) Accessions
correspondence(A)Review for previous
donations(N) Customize names for
addresses and Ferris connection
(A) search unprocessed records
(R)Enter finding aids Update locations(A)Locate donors for
finding aid(A) Search unprocessed
records
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Simplifying the Archivists Life
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Training Tips for Archivist Toolkit
Designed for the non-archivist
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1. Use screenshotsResources Module Accessions Module
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2. PracticeEntering backdata
Cleaning up finding aids
Name record: "Alcoman County Library (Harrisville, Mich.)." Corporate Body Local Sources Describing Archives: A Content Standard Contact data: Lynn VanderLinde 312 W. Main P.O. Box 348 Harrisville MI 48940-0348 "Aldrich, Therese A." Person Local Sources Contact data: Therese A. Aldrich WES-212 Big Rapids 43907 Ferris Web systems administrator
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3. Provide ContextNames Modules Accessions moduleUse of names in
resource module (name authority)
Use of names in accessions module (donors)
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Less helpful training strategiesExtensive overview of all modules as an
introductionGroup trainingTraining on authority controlLinking of resourcesReferring to other examples within systemCreating finding aids first in word processing
format