Meetings Technology Expo 2009 Exhibitor Prospectus

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Meetings Technology Expo 2009 Exhibitor Prospectus

Transcript of Meetings Technology Expo 2009 Exhibitor Prospectus

  • EXHIBITORPROSPECTUS

    2009May 28, 2009 Navy Pier Chicago IL

    MeetingsTechnology E PO

  • Meetings technology expo 2009 exhibitor prospectus 2

    Attendee testimoniAls

    I was very impressed with the sessions I attended. Excellent con-tent! Meetings Technology Expo is the best value for the dollar for content and access to technology suppliers in the industry..a high quality conference and one well worth attending.

    Rosemary MuellerSenior Meeting PlannerWeyerhaeuser Meeting Management

    It was great to be able to shop for a registration company and see 4 demos in one afternoon!

    Sharon Kirksey-WalcottAssociate Director, MeetingsAmerican College of Nurse-Midwives

    I left the Meetings and Technology Expo feeling as if I had a handful of new ideas as well as information that I could take back to my hotel and use day in and day out. It also gave me an overview of what my outside vendors to do get their infor-mation to me. The new technology that is out there is continuously growing and it helped by having a broad spectrum of guest speakers that had many different ideas and companies they represented.

    Shannon Rutkowski, CMPSenior Event Services ManagerHilton Short Hills

    AWESOME expo. Met some great contacts. Found a great vendor for a service we were looking for!

    LeAndria StreeterSpecial Projects AssistantInstitute for Family-Centered Care

    I learned something. GREAT! Many shows you go to end up being a networking event only and the education is subpar. MTE was the opposite.

    Teresa FishOwnerPlan On It

  • Meetings technology expo 2009 exhibitor prospectus 3

    exhibitor testimoniAls

    Ungerboeck Systems International exhibits at events around the world, but our calendar always includes the Meetings Technology Expo as we have found the show to be consistently reliable in providing high-caliber, qualified and interested technology buyers in which to show-case our technology offerings.

    Stacie BauerMarketing CoordinatorUngerboeck Systems International

    MTE is the best one-stop shop for meeting organiz-ers to discover technologies that will make their lives easier and meetings more successful.

    Bill FlaggPresidentRegOnline

    MTE provides our company with a unique and highly-dedicated platform designat-ed exclusively for meetings technology. We do not have to worry about MTE deliv-ering interested and qualified tech buy-ers as these attendees are at the show for business and educational purposes---period!

    Rich StoneCEOExpocad

    A great event! We got good booth traffic and quality leads that we were able to close on thats what its all about.

    Michael J. Hatch Sr. Vice President, Marketing& Salesa2z Inc.

  • Meetings technology expo 2009 exhibitor prospectus 4

    exhibitor benefits

    BUYER DATA

    Basic Demographics: Full Name , Business Name, Job Title Address, City, State, Zip Business Phone, Business Fax, Email

    Technology-Specific Demographics: Type of business. Number of events planned per year. Number of attendees and exhibitors in smallest and largest event. Role in selecting meetings technology products/services. Specific meetings technology products/services in use and sought after. Meetings technology annual budget and timeline to purchase.

    1-ON-1 APPOINTMENTSBased on your product/services category listing, attendees may opt to request a meeting to sit with you and discuss their needs, view your product/services etc.

    Meeting requests are captured pre-show and delivered to your exhibitor-appointed contact. All buyer data (see above) is included with the request. The meetings are to be scheduled during exhibit hours in your booth. More details will be delivered to you pre-show.

    CASE STUDIES, TECH DEMOS, AT-SHOW DEALS AND EXHIBITOR LISTINGS

    Case Study:Each exhibiting company is entitled to a complimentary 500-word case study listing which will be printed in our show directory.

    Tech Demos:At designated times during the exhibit hours, technology demos will be presented by participating exhibitors. Tech Demo descriptions will be in the MTE show directory and posted on our web site.

    At-Show Deals:Your company will have the opportunity to post an at-show deal on our web-site and show directory, free-of-charge. The listing is an opportunity to make attendees a special offer if they sign for a specific product/service at the show or for a period of time related to the show.

    Exhibitor Listings:A 50-word company description, listings by category, alpha and company name willbe posted on our web site, show directory and floor plans.

    VIP INVITESEach exhibiting company will have the opportunity to invite up to 100 VIP buyers who will receive discounted admission to attend the MTE event on your companys behalf. Invitations will be sent via customized emails and hardcopy post-cards. The VIP invite program is free.

  • Meetings technology expo 2009 exhibitor prospectus 5

    booth rentAls & sponsorship opporttunities

    BOOTH SPACE $2,500

    BOOTH PACKAGE $600 Internet Access Electrical Service 6 Skirted table, 2 chairs and wastebasket Company ID sign Lead Retrieval Pipe and Drape*Booth space is typically 8x10 in size

    ANCILLARY ITEMS Electronic Buyer Data List: $250 Additional Exhibitor Badge: $250

    SHOW DIRECTORY ADVERTISING Full-page ad $500 Inside Front Cover and Inside Back Cover $750 Back Cover $1,000 Optional Ad Creation $200

    SPONSORSHIPS $2,500 Tote Bag Sponsor Lanyards Food and Beverage Networking Reception

    Sponsorships include: Full page ad in show directory ($500 value) 2 additional exhibitor badges ($500 value)

  • Meetings technology expo 2009 exhibitor prospectus 6

    pricing informAtion

    BOOTH SPACE IS TYPICALLY 8 X 10 IN SIZE:1. Single Show Price: $2,500/booth2. Second Show Price: $2,250/booth (10% discount)3. Third Show Price: $2,000/booth (20% discount)4. Fourth Show Price: $1,750/booth (30% discount)

    Example: Company A signs up for 3 shows, so the total exhibitingprice would be as follows: 1st Show Price: $2,500 2nd Show Price: $2,250 3rd Show Price: $2,000 Total: $6,750 BOOTH PACKAGE PER SHOW

    IS $600 AND INCLUDES: Internet Access Electrical Service 6 Skirted table, 2 chairs and wastebasket Company ID sign Lead Retrieval Pipe and Drape

    SPONSORSHIPS Tote Bag Sponsor Lanyards Food and Beverage Networking Reception$2,500/SponsorshipSponsorships include: a full-page show directory ($500 value) ad 2 additional exhibitor badges ($500 value).

    ANCILLARY ITEMS Electronic Buyer Data List: $250 Additional Exhibitor Badge: $250

    SHOW DIRECTORY ADVERTISING Full-page ad $500 Inside Front Cover and Inside Back Cover $750 Back Cover $1,000 Optional Ad Creation $200

  • Meetings technology expo 2009 exhibitor prospectus 7

    exhibit spAce rentAl Agreement

    Meetings Technology ExpoMay.28.2009 * Navy Pier * Chicago * IL

    Below we have listed our preferences for number of booths, booth configu-ration and area of the floor plan:

    1.___________ 2. ___________ 3. ___________ 4. ___________

    Item Number Cost Total

    8 x 10 booth x _____ $2,500 _________Booth Package x _____ $600 _________Additional Badge x _____ $250 _________Electronic Buyer Data List x _____ $250 _________Full-page Ad x _____ $500 _________Back Cover Ad x _____ $1,000 _________Inside Front Cover x _____ $750 _________Inside Back Cover x _____ $750 _________Optional Ad Creation x _____ $200 _________Sponsorship x _____ $2,500 _________Sponsorship Type: ____________ Total: _________

    Exhibitor Contact InformationExhibiting Company Name: ____________________________________________________Contact Name (To receive exhibitor manual and all related show materials):________________________________________________________________________Phone: _____________________________Fax: ___________________________________E-mail: ___________________________________________________________________Address: __________________________________________________________________City: ________________________________ State: ____________ Zip: ________________

    I have read, understand and accept the outlined policies regarding: Booth Selection Acceptance and Cancellation Policies Payment

    Submit this application for booth space reservation.

    Authorized by (Print): __________________________________________________Title: _____________________________________________________________Signature of Company Officer: ____________________________________________Date: _____________________________________________________________

  • Meetings technology expo 2009 exhibitor prospectus 8

    pAyment form

    PAYMENT INSTRUCTIONS:Full payment is due upon receipt of invoice. Make check payable to: S.P. Paone Consulting, c/o Paul Paone, 150 W. 51st Street, Suite 1219, New York, NY 10019Payment Options: Invoice me: _____ Credit Card: ____ (2% fee will be added to your total for credit card payments)

    CREDIT CARD AUTHORIZATION FORMI authorize the following amount to be charged to my credit card listed below forexhibit space at the Meetings Technology Expo:

    Card Number: ______________________________________________________________Type Of Card: ( ) Visa ( ) MC ( ) Amex Amount Of: ____ ____ ____ ____ ____ . ____ ____Company Name: _____________________________________________________________Expiration Date: _______________/____________ Zip Code Associated With Card: _________________Print Cardholder Name: ________________________________________________________Cardholder Signature: _________________________________________________________

    BILLING CONTACT INFORMATIONExhibiting Company Name: _____________________________________________________Contact Name: _______________________________________________