Meetings LO: To develop an understand of the planning and participation in a meeting.

Meetings

LO: To develop an understand of the planning and participation in a

meeting

What is an agenda?

The agenda can be used as a checklist to ensure that all information is covered and lets participants know what will be discussed if it's distributed before the

meeting. This gives them an opportunity to come to the meeting prepared for the upcoming discussions

or decisions. provides a focus for the meeting

A good agenda would include elements such as:

• topics for discussion• presenter or discussion leader for each topic• time allotment for each topic provides an

outline for the meeting (how long to spend on which topics)

Task one

• Create an agenda for a meeting.– The topic is your own choice– The meeting should be planned to be around

thirty minutes long.

Agenda

Part 2

LO: To identify uses and required parts of an agenda

Agenda – pt2

• What is an agenda?

• What are the main elements of an agenda?

• How far in advance would give an agenda out? If at all, Explain.


Agenda – pt2

• Task 1 – Create an agenda based on your presentation you will be presenting with your other ICT teacher.

• Imagine it is an 30 min presentation with a Q+A session about your chosen subject.


Agenda – pt2

• Task 2 – Research 2 agendas, preferably one good and one you feel should be improved.

• Discuss:-– Target Audience – Purpose– Pro’s and con’s (with valid reasons)– Improvements


Agenda – pt2

• Plenary:-– Discuss in a group your findings• Target Audience • Purpose• Pro’s and con’s (with valid reasons)• Improvements


Minutes

LO: To be able to develop minutes from a meeting

What are minutes?


Minutes are a written account of what transpired at a meeting


Tips for writing your own minutes


Tip One

• Ensure that all of the essential elements are noted, such as :– name of the organisation– date and time– Venue– name of the chair or facilitator– main topics – time of adjournment.


Tip Two

• Prepare an outline based on the agenda ahead of time

• Leave plenty of white space for notes. By having the topics already written down, you can jump right on to a new topic without pause.


Tip Three

• Prepare a list of expected attendees and check off the names as people enter the room.


Tip Four

• Don't make the mistake of recording every single comment.

• Concentrate on getting the gist of the discussion and taking enough notes to summarise it later.

• Think in terms of:– issues discussed– major points raised – decisions taken.


Tip Five

• Don't wait too long to type up the minutes, it will be much easier whilst your memory is fresh.


Tasks

• Take a look at the ‘meeting minutes template’

• In groups, prepare an agenda for a meeting about your summer holidays.– Each group member should come up with one topic

• Have a meeting taking shorthand notes as the meeting progresses

• Using the template write up the minutes of the meeting formally.

Meetings LO: To develop an understand of the planning and participation in a meeting.

Documents

Transcript of Meetings LO: To develop an understand of the planning and participation in a meeting.