1 Strategic Meetings Management 101 Lynda Garvey. SMMC Strategic Meetings Consultant.
Meetings 101
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Transcript of Meetings 101
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Meetings 101Taylor Logan
February 6, 2016
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Meeting Request Form
• Format revisions • Send out mid-November to early
December• Requests are due back to our office the
1st Friday in February• Must have current annual report on file
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Submissions of Requests• Compiled reports relayed to
athletics the 2nd – 3rd week of February
• Response times depend on sport• Goal is to have response from
athletics by 1st week of March• No requests accepted after the 1st
Friday in February • Coaches availability varies =
distance to travel, recruiting areas, and sport schedules
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Aubie• Requesting Aubie = once meeting
details are confirmed• Aubie’s travel expenses
• Aubie can ride with the association representative if one is attending
• Aubie’s policies• Handler• Private, locked room
• Aubie’s availability • Schedule
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Publicity• Event details form
• Uploaded to the association’s calendar
• Club card = 3rd class mail • Generic content card
• More time efficient• Fewer chances for human error• Save money
• Using social media to promote events
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Insurance
• Requesting certificate of insurance• Visit www.aualum.org/clubs or email
[email protected]• Requests must be submitted 2 weeks prior to event
• Submitted to [email protected]
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Agenda
• Please send copy of agenda to our office 2 weeks prior to your event
• Please allow 3-5 minutes for representative from the association to speak
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Expenses• Association covers travel expenses for 1 speaker and 1
representative per club per year (if the budget allows)• For additional speakers, club must absorb travel costs• Speaker priority
• Clubs requesting for annual meeting • Have not previously had a meeting featuring a speaker
scheduled by the association
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After the Meeting
• Please submit sign in sheet to our office• Record updates• Alumni lists• Numbers tracking
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