MEETING PLANNERS GUIDE · meeting planners guide. 2 ... sun valley is a four-season resort that ......

2017MEETING PLANNERS GUIDE

2 | SUN VALLEY.COM/GROUPS SUNVALLEY.COM/GROUPS | 3

WELCOME

Nearly all of those who make the journey to Sun Valley end up coming back—some end

up staying forever. We invite you to explore America’s first destination ski resort, celebrating its 81st season, to experience the longstanding tradition of excellence and guest service that keep our patrons coming back year after year.

With 26,000 square feet of convention space, 440 luxurious rooms and condominiums, state-of-the-art venues,

and world-class summer and winter amenities, Sun Valley has all the room you need to make your next group gathering, meeting, or convention an unforgettable event.

Surrounded by almost a million acres of alpine beauty and year-round bluebird skies, it’s no wonder Sun Valley is known as much for its hospitality as its natural splendor. Come see why we have been the best destination in the West for over 80 years!

GETTING HERETHERE ARE SEVERAL OPTIONS THAT MAKE IT EASY TO

REACH SUN VALLEY. WITH NONSTOP FLIGHTS FROM

SEATTLE, PORTLAND, LOS ANGELES, SAN FRANCISCO,

DEVNER, AND SALT LAKE CITY, YOU CAN GET TO SUN

VALLEY IN JUST A FEW HOURS.

BY CAR, SUN VALLEY IS A SHORT 2.5 HOUR DRIVE FROM

IDAHO’S CAPITAL CITY OF BOISE, AND ONLY 4.5 HOURS

FROM SALT LAKE CITY. THE SUN VALLEY EXPRESS ALSO

OFFERS SHUTTLE SERVICE TO AND FROM THE BOISE

AIRPORT. CALL 800-727-9925 OR VISIT CTCBUS.COM

THE SUN VALLEY VILLAGE IS EASILY WALKABLE, WITH

RESTAURANTS, SHOPS, AND MEETING ROOMS WITHIN

A SHORT STROLL. THERE IS ALSO A COMPLEMENTARY

BUS SERVICE TO CONNECT YOU WITH ALL THERE IS TO

SEE AND DO AROUND TOWN.

VISIT MOUNTAINRIDES.COM


SUMMER AMENITIES

The line between work and play gets a little blurry in Sun Valley, Idaho—that tends to

happen when you combine a business gathering with our award-winning summer activities in and around the resort.

The new 20,000-square-foot spa, fitness center, and poolside café have everything you need to stay relaxed and rejuvenated throughout your stay. We also boast 45 holes of golf, over 400 miles of singletrack mountain

• 3 championship golf courses

• 18 hole putting course + virtual golf

• Golf lessons with PGA professionals

• Summer lift and gondola service

• Horseback riding

• Scenic hiking trails

• Mountain biking

• Bald Mountain flow trail

• Guided fly fishing

• Group river rafting

• Sport shooting & gun club

• Lake paddle boating

• Horse-drawn wagon rides

• Paragliding

• Paddle boarding

• Tennis & swim center (lessons available)

• Indoor & outdoor ice skating

• Weekly gallery walks

• Music concerts & festivals

• Bowling alley & game room

• 3 outdoor heated swimming pools

• Historic Opera House movie theater

• Spa, fitness center, & yoga studio

• Massage & acupuncture

• Body treatments & salon services

• Live lounge music & piano bar

• Summertime mountaintop dining

• 20 restaurants

• 12 retail shops

Call 208-622-2135 for more information

SUMMER ACTIVITIES biking and hiking trails, 18 local art galleries, and regular Saturday night ice shows, featuring the biggest names on the Olympic skating circuit. The Sun Valley Pavilion, an architectural landmark of the West, has become the area’s cultural epicenter and “a music pavilion for the ages." If you come for the summer, be sure to check out some of its featured musical events, like the Sun Valley Summer Symphony and Sun Valley Center for the Arts Summer Concert Series.

WEATHER

SUN VALLEY IS A FOUR-SEASON RESORT THAT

ENJOYS AN INCREDIBLE 280 DAYS OF SUNSHINE

PER YEAR. SUMMERS ARE MILD, WITH DAYTIME

TEMPERATURES AVERAGING 770, AND IN THE WINTER,

THE SNOW IS LIGHT AND DRY WITH SUNNY SKIES. THE

FALL BOASTS VIBRANT GOLD AND RED HUES, AND

IN THE SPRING THE HILLS TURN GREEN AND BLOOM

WITH WILDFLOWERS.

LOCATION & POPULATION

SUN VALLEY IS LOCATED IN THE HIGH MOUNTAIN

DESERT OF SOUTH-CENTRAL IDAHO, TUCKED 5,853

FT UP IN THE ROCKY MOUNTAINS. THE LOCAL

COMMUNITIES OF KETCHUM, SUN VALLEY, HAILEY,

AND BELLEVUE COMBINE TO CREATE THE WOOD

RIVER VALLEY—A TOTAL POPULATION OF 21,500

RESIDENTS.


WINTER AMENITIES

Sun Valley is world-renown as a skier’s paradise, with over 3,400 vertical feet of consistent

pitch, 2,000 acres of varied terrain, 55 acres of powdery tree skiing, gondola access, sunny skies, and virtually no lift lines. The adjacent Dollar Mountain has gentler slopes, perfect for ski lessons for the whole family (also complete with a terrain park and 22-foot superpipe for the brave at heart). But Sun Valley’s lesser

INTERESTING FACTS

FOUNDED IN 1936 BY UNION PACIFIC TYCOON

AVERELL HARRIMAN, SUN VALLEY WAS AMERICA’S

FIRST DESTINATION SKI RESORT.

THE WORLD'S FIRST CHAIRLIFT WAS BUILT ON SUN

VALLEY'S PROCTOR MOUNTAIN IN 1936.

SUN VALLEY'S OLYMPIC MEDALISTS INCLUDE

GRETCHEN FRASER, CHRISTIN COOPER, PICABO

STREET, MUFFY DAVIS, AND KAITLYN FARRINGTON.

AUTHOR ERNEST HEMINGWAY COMPLETED "FOR

WHOM THE BELL TOLLS" IN SUITE 206 OF THE SUN

VALLEY LODGE.

SUN VALLEY HAS THE LARGEST AUTOMATED

SNOWMAKING SYSTEM IN NORTH AMERICA.

• Bald Mountain skiing & boarding

• Dollar Mountain skiing & boarding

• Snowsports school & lessons

• Ski & snowboard rentals

• 200+ km of cross country skiing

• Nordic Olympic training center

• Horse-drawn sleigh rides

• Winter fly fishing

• Heli skiing

• Fat biking trails

• Backcountry skiing

• Snowshoeing

• Sledding & tubing

• Gondola rides with mountaintop dining

• Indoor & outdoor ice skating

• Kid's on-mountain adventure trails

• 4 terrain parks & 22-foot superpipe

• Bowling alley & game room

• 3 outdoor heated swimming pools

• Historic Opera House movie theather


• Massage & acupuncture

• Body treatments & salon services

• 20 restaurants

• 12 retail shops


WINTER ACTIVITIESknown winter attractions include 200+ km of groomed cross-country trails, six cozy ski lodges with breathtaking 3600 views, and a charming European-style village which comes alive in the winter. Guests can enjoy quaint shops, an indoor and outdoor ice rink, sleigh rides, heated swimming pools, a newly-renovated bowling alley, movie theater, and outstanding gourmet restaurants, all within a short walk.


LODGING DETAILS

LODGING & ACCOMMODATIONS

From cozy lakeside cottages and four-bedroom condominiums to new deluxe townhomes, Sun

Valley provides the best in resort accommodations. The newly-renovated Sun Valley Lodge, originally built in 1936, now offers 108 luxury rooms and suites, as well as the new state-of-the-art Spa at Sun Valley, complete with a fitness center, yoga studio, sauna, steaming pool, and 15 treatment rooms. If you’re looking for the elegant and old-world charm of the village, head

• Sun Valley Lodge 108 rooms

• Sun Valley Inn 105 rooms

• Lodge apartments 129 units

• Condominiums 88 units

• Cottages 8 properties

• Townhomes 3 residences


• 3 heated outdoor swimming pools

• 17 tennis courts

• Live lounge music & piano bar

• 10 village cafés & restaurants

• Free guest pickup to/from airport

• Ample free parking

• Business center & free wifi

• Valet parking

• Complementary shuttle service

• Bell service

• Room service

• Child care & day camp

to one of the 105 rooms at the historic Sun Valley Inn, with adjoining exercise room and outdoor pool. Opt for more privacy with one of our 129 off-site apartments, or choose from large condos perfect for the whole family. For those in the mood for swank, we offer three newly-constructed townhomes with gorgeous views, right on the White Clouds Golf Course. No matter what you’re looking for—large group or small—we will help you find the perfect home away from home.

Total Resort Accommodations: 440

Guest Facilities


VENUE FEATURES

CONVENTION SERVICES

With 26,000 square feet of convention space, Sun Valley is the perfect place to

plan your next corporate gathering, no matter the size. We offer a full-service event management team to coordinate meetings from 20 to over 1,000 guests (see next page for a complete list of convention rooms and dimensions). Our group facilities and conference center will provide you with everything you need to stay connected and focused, including gourmet catering, high-speed internet access, multiple presentation screens and projectors, lighting controls, and wireless

microphones. In addition to our 16 indoor convention spaces, the largest of which is a roomy 8,470 square feet, we have a multitude of incredible outdoor venues for keeping you in the fresh mountain air. And since the best way to do business is to feel like you aren’t doing business at all, we can plan activities from fly fishing to cocktail hour to keep your party entertained and “on vacation” for their entire stay. For over 80 years, groups have traveled from all over the world to experience Sun Valley . Spaces fill up fast, so be sure to book today!

• Total indoor meeting space: 26,000 sq. ft.

• Total indoor/outdoor meeting space: 35,000 sq. ft.

• Total number of rooms: 16

• Largest room: 8,470 sq. ft.

• Internet bandwith up to 100 MB

• Resort-wide fiber optic connectivity

• 802.11b Wireless Ethernet

• Analog & digital phone lines

• Polycom conference phones

• Video and audio routing

• Closed circuit television

• Computerized lighting controls

• Dropdown projectors & screens

• Audiovisual equipment

• Dedicated conference managers

• Catering options with menu planning



FIRST FLOOR

WLODGE BOARD ROOM

GARNET ROOM

LARKSPUR

ROOM

FITNESS CENTER

POOLSIDECAFE

FREIGHT

ELEVATOR

DUCHIN LOUNGEGRETCHEN’S

FRONTDESK

GIFTSHOP

M

SALON& SPA

POOL

ELEV

ATOR

EXIT

EXIT

EXIT

EXIT

EXIT

EXIT

EXIT

W

M

CAMASROOM

ASPENROOM

COLUMBINE ROOMS

EDELWEISSROOM

INN BOARDROOM

CONTINENTALROOM

LIMELIGHT A

LIMELIGHT B

LIMELIGHT C

POND

LIMELIGHTTERRACE

BOILERROOM

RAMROOM

BALDMOUNTAIN

PIZZA &PASTA

PORTE COCHERE

BELL SERVICE

LOBBY

FRONT DESKLOBBY LOUNGE

INN

PROM

ENAD

E

SAWTOOTHROOM

RAMDININGROOM

OPERAHOUSE

LUPINEROOM

A B

CONVENTION FACILITIES

Sun Valley Lodge

CONTACT US

Sun Valley Inn

ROOMS DIMEN. SQ. FT. CEILING THEATER CLASS CONF. BANQUET RECEP.

Limelight Ballroom 154’ x 55’ 8,470 12’ / 11’6” 1,000 450 Call* 500 800

Limelight A 32’ x 55’ 1,760 12’ 150 60 Call* 120 150

Limelight B 75’ x 55’ 4,125 12’ 400 250 Call* 300 450

Limelight C 47’ x 55’ 2,585 12’ 220 120 Call* 120 200

Continental Room 65’ x 55’ 3,575 9’ 350 180 Call* 220 350

Ram Room 35’ x 43’ 1,505 8’ 120 60 24 88 130

Inn Board Room 12’ x 17’ 204 9’ 15 N/A 12 N/A N/A

Edelweiss 17’ x 17’ 289 8’9” 12 9 10 N/A N/A

Columbine A 19’ x 17’ 323 8’ 32 N/A 12 N/A N/A

Columbine B 35’ x 17’ 595 8’ 56 36 28 32 60

Aspen Room 17’ x 20’ 340 8’ 24 18 12 N/A N/A

Camas Room 17’ x 33’ 561 8’ 50 24 24 45 32

Lupine Room 17’ x 33’ 561 8’ 50 24 24 45 32

SUN VALLEY INN FACILITIES


Sawtooth Room 40’ x 60’ 2,400 9’ 160 76 40 100 150

Boiler Room 46’ x 47’ 2,162 10’11” / 14’7” 160 80 40 N/A 150

Opera House 48’ x 82’ 3,936 27’6” 300 N/A N/A N/A N/A

SUN VALLEY VILLAGE FACILITIES


Garnet Room 13’ x 30’ 398 8’ / 3” 20 N/A 16 N/A 20

Larkspur Room 20’ x 30’ 600 8’ / 3” 50 30 24 N/A 50

Lodge Board Room 27’ x 16’ 432 8’ / 3” 36 30 20 N/A 36

SUN VALLEY LODGE FACILITIES

CONTACT DEPARTMENT TELEPHONE FAX EMAIL

Group Sales Sales (208) 622-2992 (208) 622-2100 [email protected]

General Sales Sales (208) 622-2166 (208) 622-2100 [email protected]

Sales Directory Sales (800) 322-3432 (208) 622-2100 [email protected]

SALES


Catering Office Food & Beverage (208) 622-2020 (208) 622-3700 [email protected]

Conference Services Catering & Convention Services (208) 622-2110 (208) 622-3700 [email protected]

Restaurant Management Food & Beverage (208) 622-2800 (208) 622-3700 [email protected]

CATERING


Resort Operator Guest Services (208) 622-4111 (208) 622-2030 [email protected]

Customer Service Guest Services / Reservations (800) 786-8259 (208) 622-2030 [email protected]

General Information Guest Services / Reservations (800) 786-8259 (208) 622-2030 [email protected]

IT / Audio Visual Information Technology (208) 622-2044 -- [email protected]

GENERAL


Group Reservations Hotel & Lodging (208) 622-2275 (208) 622-2030 [email protected]

General Reservations Hotel & Lodging (800) 786-8259 (208) 622-2030 [email protected]

Concierge Desk Hotel & Lodging (208) 622-2097 (208) 622-2096 [email protected]

Lodge Front Desk Sun Valley Lodge (208) 622-2001 (208) 622-2030 [email protected]

Inn Front Desk Sun Valley Inn (208) 622-2211 (208) 622-2030 [email protected]

HOTEL & LODGING


Recreation Office Recreation (208) 622-2135 (208) 622-2236 [email protected]

Restaurant Reservations Food & Beverage (208) 622-2800 (208) 622-3700 [email protected]

Lift Tickets Mountain Operations (208) 622-6136 (208) 622-6130 [email protected]

Special Event Tickets Recreation (208) 622-2135 (208) 622-2236 [email protected]

Mountain Services Mountain Operations (888) 490-5950 (208) 622-6155 [email protected]

Sun Valley Nordic Center Cross Country (208) 622-2251 (208) 622-2920 [email protected]

Sun Valley Salon & Spa Salon & Beauty (208) 622-2160 -- [email protected]

Sun Valley Golf Course Golf (208) 622-2251 (208) 622-2920 [email protected]

Babysitting & Day Camp Child Care Services (208) 622-2097 (208) 622-2096 [email protected]

Sun Valley Gun Club Sport Shooting (208) 622-2111 (208) 622-2236 [email protected]

Sun Valley Stables Recreation (208) 622-2391 (208) 622-2236 [email protected]

Sun Valley Ice Rink Recreation (208) 622-2194 208-622-2199 [email protected]

Bowling Alley Recreation (208) 622-2191 (208) 622-2236 [email protected]

Tennis & Swim Center Recreation (208) 622-2156 (208) 622-2236 [email protected]

RECREATION

CALENDAR OF EVENTS & FESTIVALS

SUMMER

SUN VALLEY WRITERS’ CONFERENCEJUNE/JULYFor one week, the country's literati descend on Sun Valley for talks, discussions, workshops, and presentations.svwc.com

RIDE SUN VALLEY BIKE FESTIVALJUNE/JULYThis multi-day biking event features races, music, concerts, clinics, expos, and more throughout the Wood River Valley.ridesunvalley.org

SUN VALLEY ROAD RALLYJULYWatch some of the world's fastest cars (and drivers) zoom down Idaho's Highway 75 at over 200mph!sunvalleyroadrally.com

SUN VALLEY SUMMER SYMPHONYJULY - AUGUSTThis weekly symphony has a spot as one of the country’s best classical music concerts—bring a picnic and sit on the lawn or get a seat in the awe-inspiring Sun Valley Pavilion.svsummersymphony.org

SVCA SUMMER CONCERT SERIESJULY - AUGUSTEach year, this concert series draws musicians from the around the country, such as Emmy Lou Harris and Wilco.sunvalleycenter.org

SUN VALLEY ON ICEJULY - SEPTEMBERSaturday evenings in the summer, Sun Valley Resort brings Olympic ice skating talent straight to Sun Valley!sunvalley.com

FARMERS MARKETJUNE - OCTOBERSupport the local community! This weekly open-air market in Hailey and Ketchum features fresh local produce, arts and crafts, and live music.wrfarmersmarket.org

FALL

WOOD RIVER VALLEY STUDIO TOURSEPTEMBERDuring this annual tour, our most talented local artists open their homes and studios to reveal their latest work.wrvstudiotour.org

WAGON DAYSSEPTEMBER (LABOR DAY WEEKEND)This historical event celebrates the Old West with a Big Hitch Parade, antique fairs, and a saloon-style shoot-out!wagondays.org

CROSSTOBERFESTOCTOBERThis two-day cyclocross race boasts "beers, bikes, and fun!" Proceeds benefit cycling events in the community.crosstoberfestidaho.com

TRAILING OF THE SHEEPOCTOBERThis festival celebrates the rich history of sheepherding in the Wood River Valley, with culinary events, crafts, and a downtown exhibition.trailingofthesheep.org

SUN VALLEY JAZZ JAMBOREEOCTOBEREnjoy five days of live jazz music with 40 bands, 200 musicians, and over 250 different shows.sunvalleyjazz.com

WINTER

SUN VALLEY CHRISTMASDECEMBERFrom carolers and a tree lighting ceremony to Nutcracker on Ice, the Sun Valley village provides the best winter wonderland experience.sunvalley.com

SUN VALLEY NORDIC FESTIVALJANUARY - FEBRUARYThis weeklong event is filled with demos, races, and seminars in “Nordic Town, USA,” culminating in the famous 34.3 km Boulder Mountain Tour.nordictownusa.com

GALLERY WALKSDECEMBER - MARCHThe Sun Valley Gallery Association hosts weekly evening walks with wine, artist chats, and the latest installations.svgalleries.org

SPRING

SUN VALLEY FILM FESTIVALMARCHNow on its sixth year, this film fest features a screenwriters’ lab, coffee talks, parties, awards, and plenty of premieres.sunvalleyfilmfestival.org

JANSS PRO-AM CLASSICMARCH - APRILThis fun-filled ski race series benefits the Sun Valley Ski Education Foundation—a local event to look forward to!svsef.org

SUN VALLEY WELLNESS FESTIVALMAYThis yearly event brings together the biggest names in all things wellness—mind, body, spirit, and environment.sunvalleywellness.org To Ketchum

Bald Mountain(River Run)

Sun Valley Club (Golf - Nordic)

Sun ValleyPavilion

Sun Valley Gun Club

Carol’s Dollar Mountain

Lodge

VillagerCondominiums

DollarMeadow

Condominiums

Wildflower Condominiums

Trail CreekGolf Course

(18-Holes)

White Clouds Golf Course

(9-Holes)

Sun Valley Resort & Village

Map

Baldy Bus Circle

Dollar Bus

Circle

LodgeApartments

CottonwoodCondominiums

AtelierCondominiums

To ElkhornGolf Course

Bike Path

Dollar Rd

Saddle Rd

Sun ValleyLodge

Trail Creek Cabin

Carol’sTrailhead

Sun Valley Rd

Sun Valley Stables

(Trail Rides)

Spa & Salon

Earl’sTrailhead

To KetchumBald Mountain(Warm Springs)

TheCommunity

School

Sun ValleyInn

Sun ValleyLake

3

10

9

1

2 3

8

4

8 1

2

4

5

6

7

11

VILLAGE DINING

1 a la Mode2 Bald Mountain Pizza 3 Duchin Lounge4 Gretchen’s5 Konditorei6 The Ram

7 Short Line Deli8 Poolside Cafe9 Chocolate Foundry10 Sun Valley Club11 Trail Creek Cabin

SHOPS, SERVICES, & RECREATION

LODGING & ACCOMMODATIONS

12 Sun Valley Gun Club(10) Sun Golf/Nordic Center(8) Sun Valley Spa13 Opera House Theater14 Bowling Alley15 Outdoor Ice Rink16 Indoor Ice Rink17 Tennis & Swim Center18 Olympic Pool & Jacuzzi19 Village Retail Shops

20 Sun Valley Gift Shop21 Brass Ranch (Retail)22 Pete Lane’s (Sports)23 Recreation Center24 Playschool (Day Care)25 Post Office26 Wells Fargo Bank27 Sinclair Gas Station28 Laundry & Dry Cleaners29 Sun Valley Stables

30 Sun Valley Lodge31 Sun Valley Inn32 Lodge Apartments33 Cottonwood Condos34 Snow Creek Condos35 Dollar Meadow Condos36 Villager Condos37 Atelier Condos38 Wildflower Condos39 Eccles Cottage

40 Symphony Cottage41 View Cottage42 Lake Cottage43 Dollar Cottage44 Harriman Cottage45 President’s Cottage46 Guest Cottage47 White Clouds Townhomes48 Diamondback Townhomes

CONVENTION FACILITIES

(30) Lodge Convention Rooms(31) Inn Convention Rooms50 Sawtooth Room51 Boiler Room

52 Sun Valley Pavilion53 Carol’s Lodge(13) Opera House(11) Trail Creek Cabin

White Clouds Townhomes

Diamondback Townhomes

9

12

13

14

15

16

52

17

18

19

20

21

23

2450

51

25

27

28

26

22

29

White Clouds Residences

30

31

32

33

34

35

36

53

37

38

39

40

41

42

43

4445

46

47

48

DollarMountain

Snow CreekCondominiums

Sun Valley Resort | PO Box 10 | 1 Sun Valley Road | Sun Valley, Idaho 83353(800) 786-8259 | [email protected]

MEETING PLANNERS GUIDE · meeting planners guide. 2 ... sun valley is a four-season resort that ......

Documents

Transcript of MEETING PLANNERS GUIDE · meeting planners guide. 2 ... sun valley is a four-season resort that ......