MEETING NOTICE The regular monthly meeting of the Ellsworth … · 2018-08-17 · MEETING NOTICE...

MEETING NOTICE

The regular monthly meeting of the Ellsworth City Council will be held on Monday, August 20, 2018 at 7:00 PM in the Ellsworth City Hall Council Chambers

AGENDA-CC 1. Call to Order.

2. Pledge of Allegiance.

3. Rules of Order.

4. Adoption of minutes from the following meeting (s) of the Ellsworth City Council:

~ 05/2 1/2018 Regular Monthly Meeting. {Tabled from the 06/ 18/2018 Regular Council Meeting.) ** ~ 06/ 18/2018 Regular Monthly Meeting. ** ~ 07/ 16/2018 Regular Monthly Meeting. ** ~ 08/03/2018 Special Meeting. **

5. City Manager's Report.

6. Committee Reports.

7. Citizens· Comments.

8. Presentation of Awards.

~ Amie Torrey, for ten years of service with the Ellsworth Police Department. ~ Andrew Weatherbee, for ten years of service with the Ellsworth Police Department.

UNFINISHED BUSINESS

CONSENT AGENDA

CONSENT AGENDA: All items with an asterisk(*) are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests, in which event, the item will be removed from the Consent Agenda and considered in its nomrnl sequence on the Agenda.

9. Counci l Order #08 1802, Request of the Tax Collector/Deputy Treasurer to initiate civil actions in the name of the City of Ellsworth for the purpose of collecting delinquent personal property taxes. * **

10. Council Order #081803, Request of the Ellsworth Historic Preservation Commission to accept the resignation of Mark Honey, term to expire 06/30/2020. * **

11. Council Order #08 1804, Request of the Ellsworth Historic Preservation Commission to appoint Catherine Fox to the City of Ellsworth Historic Preservation Commission as a regular member, term to expire 06/30/2020. * **

* ** - Consent Agenda items containing backup material. ** - Agenda items containing backup material.

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12. Council Order #08 1805, Request of the Ellsworth Historic Preservation Commission to appoint William Fogle to the City of Ellsworth Historic Preservation Commission as a regular member, tenn to expire 06/3012021. * **

13. Council Order #081806, Request of the Ellsworth Appeals Board to accept the resignation of Michelle Begin, term to expire 06/30/2022. * **

14. Council Order #08 1807, Request of the Ellsworth Appeals Board to appoint Jarad Wilbur to the City of Ellsworth Appeals Board as a regular board member, tenn to expire 06/30/2022. * **

15. Council Order #081808, Request of the Ellsworth Recreation Commission to accept the resignation of Tammy Mote, tenn to expire 0613012019. * **

NEW BUSINESS

16. Public hearing and action on the application for the following licenses: • Daniel C. Potts d/b/a Lakeside Cedar Cabins, 397 Mariaville Road, for renewal of a City Lodging

License. ** • Barb & Kevin Buza d/b/a Silver Saints Sanctuary, 33 Birch Avenue, for renewal of a City Lodging

License. **

17. Council Order #081809, Request of the Public Works Director to award the hot mix asphalt contract for maintenance paving, and authorize the City Manager to sign all necessary agreements. **

18. Counci l Order #081810, Request of the Public Works Director to award the bid for a new 2018 or 2019 Y2 ton 4WD extended cab work truck, and authorize the City Manager to sign all necessary agreements. **

19. Council Order #081811 , Request of the Water Department to approve a contract with Woodard and Curran to develop a Hydraulic Model for the Water Department at a cost of $30,000 to be funded through the Maine Drinking Water Capacity Development Grant ($ 15,000) and the Water Department Budget, and authorize the City Manager to sign all necessary agreements. **

20. Council Order #08 18 12, Request of the Water Depa1tment to award a bid for the Water Storage Tank Improvement project, and authorize the City Manager to sign all necessary agreements. **

21. Council Order #081813, Request of the Police Chief to award a bid for (2) two new 2018 police cruisers, and authorize the City Manager to sign all necessary agreements. **

22. Council Order #08 1814, Request of the Heart of Ellsworth for pennission to hold a Downtown Sidewalk Sale along Main Street on Saturday, September 22, 2018 as part of the Autumn Gold Festivities. (Sponsored by Chai1man Blanchette) **

23. Council Order #081815, Discussion and possible action on Emergency Medical Services and educational opportunities for Ellsworth public safety personnel. (Sponsored by Chairman Blanchette) **

24. Public Hearing and consideration on amending the Ellsworth Housing Rehabilitation Program guidelines.

**


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25. Council Order #081816, Request of the IT Systems Administrator to approve a lease on the components to upgrade the Network Server Infrastructure, and authorize the City Manager to sign all necessary agreements. **

26. Executive session to discuss personnel matters in accordance with MRSA Title I, Chapter 13, Section 405, Paragraph 6A.

27. Council Order #081817, Discussion and action on the item from the executive session.

28. Executive Session to discuss labor contracts in accordance with MRSA Title I, Chapter 13, Section 405, Paragraph 60.

29. Adjournment.


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~Ju~'- --!=F t/ () RECORD OF REGULAR MEETING _.f-- ·

DATE: MAY 21, 2018 TIME: 7:00 PM

ELLSWORTH CITY COUNCIL

PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMIL TON, AND MOORE. CITY COUNCIL ABSENT: HUDSON KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, KELLY HERRICK, TAMMY MOTE, JENNIFER MADORE, NA TE BURKHEAD, LISA SEKULICH, MARK REMICK, ADAM WILSON, STEVE FULLER, MICHELE GAGNON, MKE HANGGE, RICHARD TUPPER, PAUL MARKOSIAN, DAN HIGGINS, AND MICKI SUMPTER.

Call to Order.

Chairman Blanchette called the regular meeting of the Ellsworth City Council to order at 7:00 PM.

Pledge of Allegiance.

All stood for the pledge of allegiance.

Rules of Order.

The meeting was conducted under Robert's Rules of Order and other rules adopted at the November 13, 2017 Annual Organizational Meeting of the Ellsworth City Council. After being recognized by the Chairman, a person may speak not more than three (3) minutes on any one item on the agenda. In addition, the person may speak not more than two (2) minutes in rebuttal.

/Call to Order.

I

I Pledge of Allegiance.

Rules of Order.

Adoption of minutes from the following meeting (s) of the Ellsworth City Council: !Approved -Adoption of minutes

._ April 02, 2018 Special Meeting. from the following ~ April 16, 2018 Regular Meeting.

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meeting (s) of the Ellsworth City

011 a motion by Fortier, seco11ded by Moore, it was una11imously Council April 02,

RESOLVED to approve adoptio11 of minutes from the following meeting (s) of the Ellsworth City Council April 02, 2018 Special Meeting a11d April 16, 2018 Regular Meeting.

City Manager 's Report.

David Cole, City Manager announced Governor LePage has named Ellsworth as one of 32 Federally designated opportunity zones in the State of Maine. From Cole' s research it appears there will be certain Federal tax advantages for being located in an opportunity zone, related to investment in unrealized capital gains.

2018 Special Meeting and April 16, 2018 Regular Meeting.

City Manager's Report.


RECORD OF REGULAR MEETING ELLSWORTH CITY COUNCIL

PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMILTON, AND MOORE. CITY COUNCIL ABSENT: HUDSON KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, KELLY HERRICK, TAMMY MOTE, JENNIFER MADORE, NATE BURKHEAD, LISA SEKULICH, MARK REMICK, ADAM WILSON, STEVE FULLER, MICHELE GAGNON, MKE HANGGE, RICHARD TUPPER, PAUL MARKOSIAN, DAN HIGGINS, AND MICKI SUMPTER.

Cole thanked the Governor for this designation and stated he is looking forward to learning more about this. Prock Marine has completed the necessary work at Harbor Park and now the Park can open for the season. The City is very \ appreciative that Prock Marine was able to start on the project early and completed the work in a timely manner. The Water Street Parking Lot project is moving I forward very nicely; the Contractor is working very well with the businesses located in that area of the City. This project is expected to be completed by early to the middle of June. The City in conjunction with the Public Works Department led by Lisa Sekulich has been working with the Green Committee on a roadside cleanup project. Over 45 huge bags of trash were collected in one area of the City; this may provide the foundation for working with volunteers for a spring cleanup

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project in the future. Cole thanked everyone that was involved in making that 1

project successful. Tammy Mote will be returning to the City of Ellsworth as Deputy City Manager effective July I, 2018.

Committee Reports.

);;>- Harbor Commission. Councilor Moore was hopeful the Ellsworth residents had a chance to visit the harbor while Prock Marine was working on it. They had

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some very large equipment at the harbor to repair the damage from this past winter. After much research the Harbormaster and Harbor Commission has requested the City Council consider purchasing Ice Eaters to be used next winter. This will hopefully avoid costly repairs in the spring. Moore explained these are devices that are placed in the water so that the warmer water can be circulated to the surface and if they work properly it will keep ice from forming in a dangerous manner around the pilings and dock systems. The fuel tank replacement project is on hold until at least this fall or possibly into the spring of next year. The Harbor budget as submitted to the Council was flat funded. The new gazebo at the Harbor I was dedicated on May 9 following the Harbor Commission monthly meeting. Members of the Elks Club built and donated the gazebo to the City.

);;>- Recreation Commission. Councilor Fortier was not able to attend the Recreation Commission meeting this month; however, wanted to thank the Public Works Department for helping remove the ice skating rink liners from the park. They assisted with moving the benches back to Wilson Field, as well as have agreed to help install the sound curtains at the lower basketball courts sometime

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Committee Reports.




during the next few weeks. Fortier has not been able to secure volunteers for this project. Fortier noted the Jee Eaters mentioned during the Harbor Commission report cost approximately $1,000 a month in electrical charges. The budget will need to include funds to cover the increase in electrical charges; he believes it is an excellent project. Thankfully, there are not many months that will require the 13 to 15 Jee Eaters to be plugged in. The City has applied for a grant from the State Department of Agriculture Conservation and Forestry to fund the Ice Eaters.

Appointments to the EMS Committee. Appointment to the

The EMS Committee was introduced last month. This month Chairman Blanchette appointed Councilors Fortier, Beathem, and Blanchette to this new Committee. Councilor Fortier explained they have had a working group conducting this same thing for approximately four or five months. He questioned if the charge to the Committee would be any different than what the working group was working on unofficially. Fortier was wondering if Blanchette still wanted the participants to review the needs of EMS in the City of Ellsworth and return to the Council with recommendations. Blanchette confirmed that would be the charge to the Committee. In addition to the three Councilors previously mentioned it will be City staff as needed/asked. Fortier inquired if this Committee was required by FOAA to post and have public meetings or with only three Councilors can this be an internal Committee who brings their recommendations to a public meeting. Blanchette stated that question will need to be forwarded to the City Attorney for clarification. The answer would also apply to a number of other Committees established within the City.

Citizens ' Comments.

There were no citizens' comments this month.

I EMS Committee.

j Citizens' Comments.

Presentation of Awards. Presentation of Awards.

Jason lngalls,.for ten years of service as the Systems Administrator. Jason Ingalls-IO

I years, as the Systems

Jason Ingalls was present to accept his service award from Chairman Blanchette on Administrator. behalf of the Ellsworth citizens.

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UNFINISHED BUSINESS

Council Order #041811, Request of the City Manager to approve the discontinuance of Lemon Street and Orange Street in the vicinity of Washington Street. (Tabled at the 411612018 Council Meeting) .

There was no discussion before a motion was made.

On a motion by Fortier, seconded by Crosthwaite, it was unanimously

RESOLVED to approve tabling Council Order #041811, Request of the City Manager to approve the discontinuance of Lemon Street and Orange Street in the vicinity of Washington Street.

CONSENT AGENDA

CONSENT AGENDA: All items with an asterisk(*) are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests, in which event, the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

Council Order #051802, Request of the Deputy Treasurer/Tax Collector to accept payments on taxacquired timeshare units per the attached spreadsheet and to authorize the City Manager to release said properties through Municipal QuitClaim Deeds. *

See attachment # 1 for a complete list of timeshare units that were sold during the course of the last month.

Unfinished Business.

Approved - Tabling

I Council Order #0418JJ, Request of

J the City Manager to approve the

I discontinuance of Lemon Street and

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1 Orange Street in the vicinity of Washington Street.

Consent Agenda.

Approved - Consent Agenda items as read (#10 and #ll) and presented this evening.

Approved - CO #051802, accept payments on taxacquired timeshare

I units and release properties through quit-claim deeds.

I Council Order #05 J 802C, Request of the Deputy Treasurer/Tax Collector to I Approved - CO accept payments on a Real Estate Purchase Installment Contract (REP IC), #051802C, accept building located at JO Linscott Way (Map 020 lot 018-00N-OOO), and to authorize ' payments on a the City Manager to release said building through a Municipal Quit-Claim Deed. *I REPIC, release

through Quit-Claim

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PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMIL TON, AND MOORE. CITY COUNCIL ABSENT: HUDSON KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, KELLY HERRICK, TAMMY MOTE, JENNIFER MADORE, NATE BURKHEAD, LISA SEKULICH, MARK REMICK, ADAM WILSON, STEVE FULLER, MICHELE GAGNON, MKE HANGGE, RICHARD TUPPER, PAUL MARKOSIAN, DAN HIGGINS, AND MICKI SUMPTER.

On a motion by Crosthwaite, seconded by Beathem, it was unanimously

RESOLVED to approve Consellf Agenda items as read (#10 and #11) and presented this evening.

NEW BUSINESS

Public hearing and action on the applications for issuance for the following licenses:

Finn 's Irish Pub, Inc d/bla Finn's Irish Pub, 15 6 Main Street, for renewal of a City Class B License (Amusement, Victualer and Liqum) and renewal of a State Restaurant (Class I, II, Ill, JV) Malt, Spirituous, Vinous Liquor License.

The staff reports the premises are in compliance with required codes and ordinances necessary to issue the requested licenses.

Public hearing was opened.

There were no comments.

Public hearing was closed.

On a motion by Fortier, seconded by Moore, it was unanimously

RESOLVED to approve the request of Finn's Irish Pub, Inc dlbla Finn's Irish Pub, 156 Main Street, for renewal of a City Class B License (Amusement, Victualer and Liquor) and renewal of a State Restaurant (Class I, II, Ill, JV) Malt, Spirituous, and Vinous Liquor License.

Ellsworth No. I, LLC, dlbla Hampton Inn - Ellsworth, 6 Downeast Highway, for renewal of a City Lodging License.


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Deed.

New Business.

Approved - Finn's Irish Pub, Inc d/b/a Finn's Irish Pub, 156 Main Street, for renewal of a City Class B License (Amusement, Victualer and Liquor) and renewal of a State Restaurant (Class I, 11, III, IV) Malt,

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Spirituous, Vinous Liquor License.

I Approved -Ellsworth No. 1, LLC, d/b/a Hampton Inn -Ellsworth, 6 Downeast Highway,







On a motion by Hamilton, seconded by Crosthwaite, it was unanimously

RESOLVED to approve the request of Ellsworth No. 1, LLC, dlb/a Hampton Inn - Ellsworth, 6 Downeast Highway, for renewal of a City Lodging License.

I for renewal of a City Lodging License.

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Ellsworth RJ, LLC, dlbla Ellsworth Ramada, 215 High Street, for renewal of a City Approved -Lodging License. Ellsworth RI, LLC,

d/b/a Ellsworth The staff reports the premises are in compliance with required codes and ordinances necessary to issue the requested licenses.




On a motion by Fortier, seconded by Hamilton, it was unanimously

RESOLVED to approve the request of Ellsworth RI, LLC, dlb/a Ellsworth Ramada, 215 High Street, for renewal of a City Lodging License.

Ramada, 215 High I Street, for renewal

I of a City Lodging License.

Brian Langley dlbla Union River lobster Pot, 8 South Street, for renewal of a City J Approved - Brian Class C License (Victualer and Liquor) and renewal of a State Restaurant (Class I, Langley d/b/a Union II, Ill, JV) Malt, Spirituous and Vinous Liquor License. River Lobster Pot, 8



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South Street, for renewal of a City

J Class C License (Victualer and Liquor) and renewal



PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMILTON, AND MOORE. CITY COUNCIL ABSENT: HUDSON KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, KELLY HERRIC~ TAMMY MOTE, JENNIFER MADORE, NA TE BURKHEAD, LISA SEKULICH, MARK REMIC~ ADAM WILSON, STEVE FULLER, MICHELE GAGNON, MKE HANGGE, RICHARD TUPPER, PAUL MARKOSIAN, DAN HIGGINS, AND MICKI SUMPTER.



On a motion by Moore, seconded by Fortier, it was unanimously

RESOLVED to approve the request of Brian Langley dlbla Union River Lobster Pot, 8 South Street, for re11ewal of a City Class C License (Victualer and Liquor) and re11ewal of a State Restaurant (Class 1, 11, 111, IV) Malt, Spirituous and Vinous Liquor License.

1 of a State Restaurant (Class I, II, III, IV) Malt, Spirituous and Vinous Liquor License.

Cresswell Investments, LLC dlb/a Airline Brewing Company, 173 Main Street, for Approved -renewal of a City Class B License (Victualer, Liquor, and Amusement) and Cresswell renewal of a State Restaurant (Class Ill and JV) Malt and Vinous Liquor License. Investments, LLC

d/b/a Airline The staff reports the premises are in compliance with required codes and ordinances necessary to issue the requested licenses.




On a motion by Beathem, seconded by Fortier, it was unanimously

RESOLVED to approve the request of Cresswell Investments, LLC dlbla Airline Brewing Company, 173 Main Street, for re11ewal of a City Class B License (Victualer, Liquor, and Amusement) and renewal of a State Restaurant (Class III and IV) Malt and Vinous Liquor License.

I Brewing Company, 173 Main Street, for renewal of a City I Class B License (Victualer, Liquor, and Amusement) and renewal of a

1 State Restaurant (Class III and IV) Malt and Vinous I Liquor License.

Shinbashi Inc. dlbla Shinbashi Restaurant, 139 High Street, for renewal of a City Approved -Class C License (Victualer and Liquor) and renewal of a State Restaurant (Class I, Shinbashi Inc. d/b/a 11, Ill, IV) Malt, Spirituous and Vinous Liquor License. Shinbashi

Restaurant, 139

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On a motion by Hamilton, seconded by Moore, it was unanimously

RESOLVED to approve the request of Shinbashi Inc. dlbla Shinbashi Restaurant, 139 High Street, for renewal of a City Class C License (Victualer and Liquor) and renewal of a State Restaurant (Class 1, JI, Ill, IV) Malt, Spirituous and Vinous Liquor License.

Rockbound Management LLC, dlb/a Twin Hills Cottages of Acadia, 210 Twin Hill Road, for a new City Lodging License.

High Street, for renewal of a City Class C License (Victualer and Liquor) and renewal of a State Restaurant (Class I, II, III, IV) Malt, Spirituous and

I Vinous Liquor License.

ApprovedRockbound Management LLC,

Tara Clark was present, as it was required by the Licensing Ordinance in regards to d/b/a Twin Hills new businesses. Cottages of Acadia,

1210 Twin Hill Road, The staff reports the premises are in compliance with required codes and ordinances for a new City necessary to issue the requested licenses. Lodging License.




On a motion by Moore, seconded by Crosthwaite, it was unanimously

RESOLVED to approve the request of Rockbound Management LLC, dlbla Twin 1

Hills Cottages of Acadia, 210 Twin Hill Road, for a new City Lodging License. I I

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DATE: MAY 21 , 2018 TIME: 7:00 PM


PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMILTON, AND MOORE. CITY COUNCIL ABSENT: HUDSON KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, KELLY HERRICK, TAMMY MOTE, JENNIFER MADORE, NA TE BURKHEAD, LISA SEKULICH, MARK REMICK, ADAM WILSON, STEVE FULLER, MICHELE GAGNON, MKE HANGGE, RICHARD TUPPER, PAUL MARKOSIAN, DAN HIGGINS, AND MICKI SUMPTER.

Luhrs Empire Inc. d/b/a Dragon Fire, 248 State Street, for a new City Class B License (Victualer, Liquor, and Arcade < 12 devices) and a new State Restaurant (Class Ill and IV) Malt and Vinous Liquor License.

Harry Luhrs was present, as it was required by the Licensing Ordinance in regards to new businesses.




Councilor Fortier inquired if there should be a suite number notated for the record. He asked the applicant if they were taking over an existing space or if they have provided him with a suite number yet. Luhrs replied he believes it will be Suite 5; however, that has not been finalized yet. This is a new space and has not previously been occupied by a restaurant.

On a motion by Fo1tier, seconded by Moore, it was

RESOLVED to approve the request of Luhrs Empire Inc. d/b/a DragonFire, 248 State Street, for a new City Class B Lice11se (Victualer, Liquor, and Arcade< 12 devices) and a new State Restaurant (Class Ill a11d IV) Malt and Vinous Liquor License.

Before a vote was taken, Councilor Crosthwaite inquired for the record if this would be conditional on the Certificate of Occupancy Permit being issued. Once the Certificate of Occupancy Permit is issued the business license will be provided to the applicant.

A final vote was taken on the above motion with all members voting unanimously in favor.

Approved - Luhrs Empire Inc. d/b/a DragonFire, 248 State Street, for a new City Class B License (Victualer,

I Liquor, and Arcade < 12 devices) and a new State Restaurant (Class Ill and IV) Malt and Vinous Liquor License.

The Mex Inc. dlb/a The Mex, 191 Main Street, for renewal of a City Class C License Approved-The Mex (Victualer and Liquor) and renewal of a State Restaurant (Class I, JI, Ill, I V) Malt, Inc. d/ b/a The Mex,

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Spirituous and Vinous Liquor License. 191 Main Street, for renewal of a City

The staff reports the premises are in compliance with required codes and ordinances I Class C License necessary to issue the requested licenses. (Victualer and

Liquor) and renewal Public hearing was opened. of a State



On a motion by Moore, seconded by Hamilton, it was unanimously

RESOLVED to approve the request of The Mex Inc. dlb/a The Mex, 191 Main Street, for renewal of a City Class C License (Victualer and Liquor) and renewal of a State Restaurant (Class I, JJ, lll, JV) Malt, Spirituous and Vinous Liquor License.

Briefing from MaineDOT on reactivation of rail crossings in Ellsworth.

David Cole, City Manager noted that improvements are underway to the rail line in the Northerly direction which will extend the line across the Union River and beyond. Representatives from MaineDot and the Downeast Scenic Railroad which operates the line were invited to the meeting this evening to brief the public and Council on the plans to reactivate two crossings at Lakes Lane and Rte. 179. Brian Reeves the Rail Manager for MaineDot introduced his colleagues Tom Testa and Leverett Fernald from the Downeast Scenic Railroad. The work being conducted on the Union River Bridge as well the track improvements have been part of the long term goals for a little while. The intent is for within the next year or so to start using the Lakes Lane and the Rte.179 crossing again. This presentation is mostly for the public to learn what they are doing and how they are progressing on this project. The signage is in place for the operations to proceed with the crossings, this will be confirmed before they are actually used. Councilor Fortier inquired if the project would extend further North to include crossing Rt. 180. It was noted in the future that would be the goal. The standards were explained as they relate to requirements of Rte. 179/180 compared to the new high school entrance road.

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Restaurant (Class J, II, II I, IV) Malt, Spirituous and Vinous Liquor License.

Presentation only, no action taken or required this I evening.




Some Federal Highway Crossing funds were contributed toward the Ellsworth High School entrance road crossing signal project. Generally crossings are required in situations where public safety is a concern. Based on the number of crossings at the

1 School, even though the majority of them are not during the hours of operation for the railroad may have contributed to the need for a crossing at this location. Councilor Beathem noted that when the High School was constructed at the current location behind the railroad, the City agreed to install a complete crossing signal in the event the train became operational again. This is the ninth year the railroad has been operating on the rails. Fortier inquired if consideration could be given to improving the appearance of the bank located behind the wall by Beals Avenue and across the street from the Irving and Denny's businesses. Chairman Blanchette inquired if the crossings would be manned or have a whistle notification system, when the service extends to Lakes Lane and RT. 179. Reeves noted both crossings will be whistle crossings. Cole asked Reeves to clarify the bridge project currently under construction. The public often thinks that is a City project; therefore, Cole thought it might be helpful to clarify who owns what in that area. MaineDot is the owner of the entire line as it was formerly known as the Calais Branch. A portion of that has become the Calais Trail and the other portion is leased by the Downcast Scenic Railroad. As part of the lease the Downcast Scenic Railroad is generally responsible for the track maintenance and MaineDot is responsible for structures. The Union River Bridge is a project Reeves started in his role of Rail Engineer before he took the Rail Manager position. That project is being conducted in cooperation with the Downeast Scenic Railroad who will be responsible for replacing the bridge timbers. Once those are replaced the bridge will become operational again. The work is being completed with MaineDot funds for the State portion and private donor funds for the Downcast Scenic Railroad portion. Cole inquired whether it would be possible to convert Spring Street into a pedestrian walkway or at least a portion into a pedestrian bikeway as it runs parallel to the tracks. Jn Cole's research it appears to be a combination of ownership between the City and the Railroad. Cole was wondering if the MaineDot and the Downeast Scenic Railroad would be interested in discussing that possibility. A portion of that J

street is used by some residents as their driveway access. They would need to be accommodated within any future plans. This road is redundant to other streets and might be better utilized as a pedestrian bike way. Reeves stated they would be interested in discussing this concept further there are many different land agreements that can be considered in cases like this. Blanchette noted it would

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allow the current walking path to be extended to Main Street. Blanchette asked Tom Testa to provide an update on the 470 project. Leverett Fernald explained currently they are in the process of completing the building which will house the unit. Later this year, already secured grant money will be used to rebuild the tender. The goal would be to secure $100,000; currently they have $83,000 toward this I project. He explained exactly what would be built once they meet their financial goal. Best guess this project will not be completed for at least 10 years. Once the steam engine is operational in Ellsworth it is expected to draw a lot of attention to the area.

Presentation only, no action taken or required this evening.

Public hearing and action on Council Order #051803, the Ellsworth School Budget I Approved - School Resolutions for FY 2019. Board's

See attachment #2 for the Notice of Amounts Adopted by Ellsworth City Council, Ellsworth School Department Budget FYl 9 Council Orders, and Ellsworth School Department Budget 2018-19 financial report.

ORDER APPROVING STA TE/LOCAL EPS FUNDING ALLOCATION FOR PUBLIC EDUCATION FROM KINDERGARTEN TO GRADE 12 FOR

ELLSWORTH SCHOOLS FOR FY 2019

School Administrative Unit Contribution to Total Cost of Funding Public Education from Kindergarten to Grade 12 (as required by Maine Revised Statutes, Title 20-A, §15690(1 A-B)):

City Council Order #051803: ORDERED that the City will appropriate for the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act (Recommend $8,868,483. 75) and to see what sum the municipality will raise as the municipality' s contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act in accordance with the Maine Revised Statutes, Title 20-A, section 15688.

The School Board Recommends $8,868,483.75

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recommendation of $8,868,483. 75.




Councilor Hamilton went on record as stating his wife works for the School Department; however, he does not feel like there is a conflict pertaining to his ability to vote on this agenda item. Hamilton inquired if Dan Higgins, Ellsworth School Department Superintendent had any more information to provide concerning the inaction by the State Legislature on pending action required by them that impacts school budgets. Higgins explained there is a legislative correction to ensure the school funding will flow; currently this is in the Governor's hands. Higgins believes if the Legislature does not come back into session to vote this particular bill, school funding will be dispersed per the ED 279. Fortier noted there are a few spelling mistakes that should be corrected next year within the Council Orders. Councilor Crosthwaite inquired if the State commitment comes through will it impact the numbers before the Council this evening and if so, by how much. Higgins stated ifthe State comes through whether it is by a vote of the Legislature or action by the Governor the figures before the Council this evening are the numbers moving forward. There is one bill still pending which may or may not be heard at the Legislative level and could add 2 Yi million to 5 million dollars into the General Purpose Aid account for the entire State of Maine. If that bill were to pass there could be a reduction in the amount being requested within the first Article. It would be a small adjustment; however, would be to the benefit of the City.

Public hearing opened.


Public hearing closed.

On a 111otio11 by Fortier, seconded by Moore, it was

RESOLVED to approve tlte Sc/tool Board's recommendation of $8,868,483. 75.

Before a vote was taken on the above motion, Higgins noted this amount of money must be raised locally in order to receive full State funding. Hamilton pointed out this item will go out to the voters in June and encouraged everyone to look at the details behind the budget. Hamilton noted funds are included within this budget for safety measures which are extremely important in light of situations that have taken place both locally and nationally this past year. Hamilton felt it was important to go

13




on record encouraging voters to look behind the numbers and research the details prior to the vote.


ORDER APPROVING NON-STATE FUNDED SCHOOLS CONSTRUCTION DEBT SERVICE FOR ELLSWORTH SCHOOLS

FOR FY2019

Approved - Council I Order #051803, this

I is the overage the City is responsible

City Council Order #051803: ORDERED that the City will raise and appropriate I for in regards to the for the annual payments on debt service previously approved by the legislative body auditorium. The for non-state-funded school construction projects, or non-state-funded portions of School Board school construction projects in addition to the funds appropriated as the local share . Recommends of the school administrative unit' s contribution to the total cost of funding public I $86,548.49 education from kindergarten to grade 12.

The School Board Recommends $86,548.49




On a motion by Beathem, seconded by Fortier, it was

RESOLVED to approve Council Order #051803, this is the overage the City is responsible for in regards to the auditorium; the School Board Recommends $86,548.49

Before a vote was taken on the above motion, Councilor Fortier noted the way the motion was worded moves the entire order and not just this one portion. Fortier suggested adding the dollar amount as recommended by the School Board.


14




I ORDER RAISING AND APPROPRIATING ADDITIONAL LOCAL FUNDS Approved - Council

FOR ELLSWORTH SCHOOLS FOR FY2019 Order #051803,

City Council Order #051803: ORDERED that the City of Ellsworth raise and appropriate $2,103,782.14 in additional local funds, which exceeds the State's Essential Programs and Services allocation model by $2,103,782.14 as required to fund the budget recommended by the school board?

The School Board recommends $2,103,782.14 for additional local funds and gives the following reasons for exceeding the State's Essential Programs and Services funding model by $2,103,782.14. This amount is needed to cover the School Department's expenses that are not recognized or fully funded by the State' s funding model: Facilities/Maintenance costs, Special Education costs, Technology costs, Transportation costs, Professional Development costs, and System Administration costs.

Councilor Hamilton inquired in regards to technology costs and professional development costs if there was a significant amount of this allocation related to the proficiency based system and the back and forth of that system as new curriculum is introduced. Dan Higgins, Ellsworth School Department Superintendent noted a large percentage of the professional development costs are directly associated with the transition to the proficiency based model. There was a lengthy discussion on the potential movement throughout the State to move away from this model. Cu1Tently, the State Law still requires the proficiency based diploma. There are still several bills before the Legislature that deal with this topic one even seeks to repeal this requirement, while another promotes amending it. Higgins does not believe the requirement will go away; he explained how this model is being implemented on a 1

local level.




15

appropriation of

I

additional local funds in the amount of $2,103,782.14.




On a motion by Moore, seconded by Fortier, it was

RESOLVED to approve Council Order #051803, appropriation of additional local funds in the amount o/$2,103,782.14. I

Before a vote was taken Councilor Crosthwaite noted as it is an election year, it is unlikely the Legislature will return to session. Higgins explained the relationship between the additional local amount and the original essential programs and services funding model. Initially that model was designed to replicate what high perfonning districts were spending as a baseline. Along with Legislation for LO 1 1

it moved from being a baseline expenditure model to a capped expenditure model. Higgins noted this amount is insufficient for funding public education in many local districts, which also explains why there is a request for additional funds.


ORDER APPROVING TOT AL SCHOOL OPERA TING BUDGET FOR ELLSWORTH SCHOOLS FOR FY2019

I Approved - Council I Order #051803, total budget article recommended Total Budget Article (as required by Maine Revised Statutes, Title 20-A,

§15690 (4A)) : (A school administrative unit must include a summary article indicating the total annual budget.for funding public education from kindergarten to grade 12 in the school administrative unit. The amount recommended must be the gross budget of the school system. This article does not provide money unless the other articles are approved.)

I amount $21,165,514.73.

City Council Order #051803: ORDERED that the City of Ellsworth will authorize I the School Board to expend for the fiscal year beginning July 1, 2018 and ending June 30, 2019 from the school administrative unit's contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential I Programs and Services Funding Act, non-state-funded school construction projects, additional local funds for school purposes under the Maine Revised Statutes, Title 20-A, section 15690, unexpended balances, tuition receipts, state subsidy and other receipts for the support of schools.

Recommend $21,165,514.73 1

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PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMIL TON, AND MOORE. CITY COUNCIL ABSENT: HUDSON KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, KELLY HERRICK, TAMMY MOTE, JENNIFER MADORE, NA TE BURKHEAD, LISA SEKULICH, MARK REMICK, ADAM WILSON, STEVE FULLER, MICHELE GAGNON, MKE HANGGE, RICHARD TUPPER, PAUL MARKOSIAN, DAN HIGGINS, AND MICKJ SUMPTER.

Councilor Beathem noted the budget this year is $768,000 higher than the budget last year. This is a lot of money; however, it has been reduced significantly since the first budget workshop. This is still a large budget and Beathem wondered how far the taxpayer was willing to allow the budget to go before they voted against it. Beathem recognized education is very important; however, a $700,000 increase is a very substantial number and he feels the voters need to speak on this. He questioned whether the voters would understand the budget and what it is supposed to do. At this time Beathem wi11 support the rest of the budget as proposed. Councilor Hamilton agreed, he is hopeful the voters will take the time to learn more about the budget and costs that make up the figures. Hamilton noted some of the budget costs are due to the projected increases with the enro11ment figures next year. He believes it is helpful to understand per pupil costs and how this impacts the budget. Improved security measures were included in the budget following a public forum on the topic of security within the schools, which Hamilton felt were a I needed addition. A clear understanding of the budget is necessary to arrive at a sustainable budget long and short term. Hamilton would like to see a reasonable

1

budget where attention is spent on the necessary costs while keeping those realistic. Dan Higgins, Ellsworth School Department Superintendent gave a brief presentation on the process used to arrive at the budget that was placed before the Council this evening. This is the same process that has been used since 2014, which was the first year of operation as Ellsworth once again. Higgins explained how this budget is consistent with the mission, vision and goals of the School Department. The proposed budget does not address all of the School Department 's priorities. The initial draft of the budget which included all the requests from every J

department proposed a 7 .22% increase or $1.48 million dollars which translates into an increase in the local appropriation of almost I 0%. The School Department realized that resources are finite and that not all of the needs could be addressed in a single budget cycle. In order to present a more fisca11y responsible budget the School Department worked to prioritize and find efficiencies in proposed expenditures to strike a balance of adequately and appropriately funding public education in a fiscally responsible manner. In addition to funding programs to meet I identified priorities, for example, school safety there are a number of other requests. Some of these include hiring a licensed clinical social worker at the Middle School which has 800 students with one guidance counselor currently, hiring two individuals to monitor the entrances at the Ellsworth Elementary/Middle and High School from 3 PM to 6 PM every day, enhancing the security at the High School so

17




in the event of a lockdown the hallways can be addressed in a more efficient and effective manner. The enrollment trends are being reviewed and currently a good sized kindergarten class is being expected, a new fourth grade teacher is needed, and for the last three years the School Department has been advocating for a teacher who can service students eligible under the Federal Law 504. This law covers students who are in need of accommodations; the special education staff has been managing those students for the past ten years. The School has demonstrated for the past four years they can be fiscally responsible and are doing their best to be sure the budget is appropriate and not an excessive burden on the taxpayers. The last three approved budgets, including the successful adult education program, have 1

been FY2016 a 2.2% increase on the overall gross budget, FY2017 a 2.64% increase in the overall budget, FY2018 had a 1. 76% increase and in FY2019 a little over 3% increase is being proposed in the overall budget. Higgins noted a 3% increase is not generally seen as a large increase when considering school budgets. Higgins listed a few other additions that have been advocated for during the last few years and have been removed from the past budgets in order for the budget to be fiscally responsible. Special Instruction, 5 new Ed-Tech teachers are needed to address the needs of incoming students (required by Federal Law). In the Career and Technical Education Program there is a decrease in request by approximately $43,000. The decrease is because last year in order to start the Biomedical Program a significant amount of money was needed to retrofit the Hancock County Technical Center both in equipment and laboratory space at a cost of $185,000. Those pieces are not in the budget this year as the funds were not needed again this year and thus have been removed from the proposed budget. Other components of the budget involve summer and afterschool services for students, giving students extra opportunities to master standards they are tasked with meeting. The budget also proposes proving athletic training services at both the Middle and High Schools as well as taking over control of the Football Program. There are a number of new positions within the guidance, health and technology departments. Through a grant there will be approximately 300 additional laptop computers within the school system making it impossible for the existing technology staff to manage supporting the units without additional staff. Within the Proficiency Based Instruction, a Yi time instructional coach is being budgeted for to help teachers improve their skills as they move toward the new instructional model. To ensure the data is good based on increased demands coming from Augusta which often translates into funding, a Yi time data staff employee has been added to be shared with the existing Yi time

18



PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMIL TON, AND MOORE. CITY COUNCIL ABSENT: HUDSON KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, KELLY HERRICK, TAMMY MOTE, JENNIFER MADORE, NATE BURKHEAD, LISA SEKULICH, MARK REMICK, ADAM WILSON, STEVE FULLER, MICHELE GAGNON, MKE HANGGE, RICHARD TUPPER, PAUL MARKOSIAN, DAN HIGGINS, AND MICKJ SUMPTER.

position making a full time position. Another area where a significant amount of money is contained within the budget is within Facilities and Maintenance. One particular project involves repairing a leaking skylight that has been in the gymnasium at the High School since the year it was originally built, this has been leaking for the past two years. There are several items similar to this one that are needed and are not frivolous or luxury items. Higgins encouraged citizens who would like this information in writing or that might have questions or concerns to contact him or to check the School website. In FY2016 there was a $900,000 increase in local appropriation, FY20 I 7 had a zero increase in local appropriation, FY2018 had a $53,000 increase in local appropriation, and the budget being I proposed for FY2019 has a $272,711 increase in local appropriation and an increase of $700,000 on the expenditure side.




On a motion by Beatliem, seconded by Moore, it was

RESOLVED to approve Council Order #051803, total budget article recomme11ded amount $21,165,514.73.

Before a vote was taken Councilor Crosthwaite asked Higgins to explain why the budget appears to be very large and keeps increasing each year; however, when the year ends there is generally a very large fund balance remaining. For example, this year there is approximately $900,000. He was looking for a way to explain to the general public why there will still be an increase of $700,000 in expenditures in light of the $900,000 fund balance. Higgins explained in the simplest terms the majority of the $700,000 is in salary increases. Over the last two years there has been a zero percent increase in insurance premiums. Higgins provided an explanation on how salaries are budgeted and how the budgeted figures are impacted when staff members retire. No more than 3% of the gross budget should be carried forward as a fund balance; based on the current proposed budget the School should not be carrying a fund balance of more than $600,000. They have

19




been trying to cautiously bring that down; the problem is when there is a fund balance available and too much is applied in one budget year, two years down the road you are starting out that much further behind. It would have a greater impact on the taxpayers the year after than it would be next year. Councilor Fortier inquired how many new fulltime employees are being included within this proposed budget. Higgins stated when looking at all departments there would be 15. Hamilton encouraged the public to research what the new positions are and what they relate to within the larger scope of enrollment. Chairman Blanchette inquired of the 15 new fulltime employees how many are required by Federal and/or State Law. Higgins stated within the special education area, five are required by law. Special Education has funding available to support it whereas the 504 Section requirements do not come with funding assistance; however, the 504 requirements are a sister law to special education. There are over I 00 students in the School System that are eligible under this title and are being serviced by the current Special Education teaching staff. Currently, it is an unfair burden to this staff. Although it is not required, the School Department feels it is necessary to have an employee in that position to perform the case management.

A final vote was taken with all members voting unanimously in favor.

ORDER APPROPRIATING AND RAISING FUNDS FOR ADULT EDUCATION FOR FY2019 AS REQUIRED BY THE MAINE REVISED

ST A TUTES, TITLE 20-A M.R.S.A. §8603-A(t)

Adult Education as required by Maine Revised Statutes, Title 20-A, §8603-A (1):

City Council Order #051803: ORDERED that the City of Ellsworth appropriate $206,176.13 for Adult Education and raise $206,176.13 as the local share; with authorization to expend any additional, incidental, or miscellaneous receipts in the interest and for the well-being of the adult education program.


Dan Higgins, Ellsworth School Department Superintendent noted there is a reduction of $22,398 in the local appropriation request; this is contributed to using

20

I Approved-$206,176.13 to fund Adult Education for FY2019.

DA TE: MAY 21, 2018 TIME: 7:00 PM



their fund balance responsibly.



RESOLVED to approve $206,176.13 to fund Adult Educatio11for FY2019.

ORDER TO RAISE LOCAL FUNDS FOR FOOD SERVICE IN THE ELLSWORTH PUBLIC SCHOOLS FOR FY2019

City Council Order #051803: ORDERED that the City authorizes that the sum of $128,497.18 is hereby raised for All Other Expenditures (the Food Service Program) for Fiscal Year 2018-19; and that the Ellsworth School Department is authorized to expend any unexpended balances, and additional, incidental , or miscellaneous receipts in the interest and for the well-being of the food service program.




On a motion by Fortier, seconded by Beathem, it was unanimously

RESOLVED to approve $128,497.18 to fund the food service, local funds for food service in FY2019.

Approved -$128,497.18 to fund I the food service, local funds for food service in FY2019.

ORDER TO AUTHORIZE EXPENDITURE OF GRANTS AND OTHER Approved - Order RECEIPTS FOR SCHOOL DEPARTMENT PROGRAMS To Authorize

Expenditure of City Council Order #051803: ORDERED that in addition to amounts approved for Grants and Other the Fiscal Year 2018-19 School Operating Budget, the School Board be hereby Receipts for School authorized to expend such other sums as may be received from federal or state Department grants or programs or other sources during the fiscal year for school purposes, Programs.

21




provided that such grants, programs or other sources do not require the expenditure of other funds not appropriated for the School Operating budget?





RESOLVED to approve Order To Authorize Expenditure of Grants and Other Receipts for School Department Programs.

ORDER AUTHORIZING DISPOSITION OF ADDITIONAL STATE SUBSIDY

City Council Order #051803: ORDERED that in the event the Ellsworth School Department receives more state education subsidy than the amount included in its budget, the School Board be authorized to use all or part of the additional state subsidy to increase expenditures for school purposes in cost center categories approved by the School Board, increase the allocation of finances in a reserve fund approved by the School Board, and/or decrease the local cost share expectation, as defined in Title 20-A, section 15671-A(l)(B), or local property taxpayers for funding public education as approved by the School board.

Councilor Fortier offered an alternative; he suggested any additional State subsidy the School Department receives be submitted to the City Treasurer to reduce local property taxes.




22

Approved - Any additional State subsidy the School Department receives be submitted to the

I City Treasurer to reduce local property taxes.





RESOLVED to approve any additional State subsidy the School Department receives be submitted to the City Treasurer to reduce local property taxes.

Council Order #051804, Request of the City Manager to negotiate heating fuel and I Approved - Council propane prices and to execute necessary agreements on behalf of the City Council. Order #051804,

[ Request of the City David Cole, City Manager reminded the Council that last year they granted the Manager to Manager authority to negotiate and execute fuel contracts in anticipation of the negotiate heating current season we are now in. The market conditions can change very quickly and fuel and propane often the prices can only be held for 24 hours. Cole proposed once again this year prices and to execute that the Council authorize the Manager to do likewise and in turn Cole will work I necessary with the Council Chair and infonn the entire Council through email if the contract is agreements on being negotiated. He will also work with the Finance Committee. Cole has been behalf of the City advised it may be time to consider negotiating the heating fuel and propane prices in I Council. order to capture the best prices in the market.


RESOLVED to approve Council Order #051804, Request of the City Manager to negotiate heating fuel and propane prices and to execute necessary agreements on behalf of the City Council

Before item #16 was read into the record, Michele Gagnon, City Planner requested item #20 be taken out of order as the presenter has been waiting a long time.


RESOLVED to approve suspending the rules and taking item #20 out of order before the Council moves onto item #16.

Council Order #051805, Authorization for the City Manager to enter into an agreement with A Climate To Thrive for installation of an electric vehicle charging station as part of a pilot project.

23

ApprovedSuspending the rules and taking item #20 out of order before the Council moves onto item #16.

Approved - Council Order #051805, Authorize the City Manager to enter




Steve Fuller, Assistant City Planner introduced the proposal for the installation of an electric vehicle charging station in Ellsworth. The proposal in attachment #5 was submitted by A Climate to Thrive. Gordon Beck, representing A Climate to Thrive was present at the meeting to answer questions or address concerns. Micki Sumpter, Economic Development Director along with Fuller have been working with Beck over the past few months on this proposal. The Council has in their packet details on this proposal as a well as the information on the entire project.

I into an agreement with A Climate To Thrive for installation of an

I electric vehicle charging station in I the municipal

See attachment #5 for this information. Fuller explained A Climate to Thrive approached the City earlier this year with a proposal to install a charging station in Ellsworth using grant funds they had been awarded. They have worked with other communities on similar projects throughout the State of Maine. They have either already installed or are in the process of installing charging stations in Eastern Maine, some towns within Hancock County, and the Downeast Region. Several locations within the City were considered for this charging station; ultimately it was decided to install a two vehicle charging station in the municipal lot located on J

Franklin Street. The general concept plan was discussed previously at a Finance Committee meeting. This proposal and location were also discussed at an Ellsworth I Traffic Safety Committee meeting. Councilor Fortier was very helpful in locating this spot based on his electrical knowledge of this location. This area made the most financial and logical sense in regards to installing the necessary electrical connections: Fuller further explained if the Council supports this concept the proposal does require the City to pay for electricity at the charging station for a period of 18 months. Following the 18 months the City could review the amount of 1

usage at this location and decide if they wanted to continue funding the electricity or they could upgrade to a model that requires the user to pay for the electricity. Fortier noted they have identified a couple oflocations that are possible; the location that has been chosen is likely the best choice. The Merrill Lot on Franklin Street currently has 100 amp electric service installed with six parking lot lights. This will be adequate amps and will not require a new service to be set. Part of the agreement involves upgrading the panels so there is room for these. Fortier has suggested as an in-kind partnership the Council authorize the Public Works Director to take care of the digging with the mini excavator, this makes sense as it is located on City property and staff is knowledgeable of where the service is located. If this is not possible A Climate to Thrive will adjust the figures and hire this work to be completed. Fortier felt this was a great way for the City to demonstrate a partnership with A Climate to Thrive and allow the grant funds to extend further on

24

parking lot on Franklin Street as part of a pilot project.




other projects. This will be located within walking distance to Main Street which will encourage users of the charging station to explore and take in all of what Main Street has to offer while waiting for their car to charge. There are currently discussions being held on where in the City a rapid charger might be of use; once some of the details are worked out on this project a proposal will come before the Council. Councilor Moore noted this is a very interesting pilot project and supported it entirely. Chairman Blanchette inquired if this would be a level 2 charger. Beck explained it would be (2) independent level 2 chargers at each station. Moore inquired if the units being installed could be converted to the rapid charging units; Beck explained it requires a completely different system. The rapid charging stations require a much higher voltage and different connectors. There was a technical discussion on the differences between level 2 and rapid chargers. I Councilor Hamilton asked for a breakdown of who was absorbing which fees associated with this project. Beck explained A Climate to Thrive wi11 reimburse the City for all the costs of the equipment, hardware, the protective pedestal, and the installation costs other than the Public Works Department doing the actual excavation work. There is no cost to the City other than in-kind as described with the excavation work. Once the chargers are installed and operating it will be wired into the existing Emera account that services the electrical panel. The ongoing cost would be any electricity that is used to charge the cars. There is really no way of projecting that cost other than some limited data collected over the past few years. This number varies depending on the type of vehicle, the electricity rate, and how often; all of these factors determine what the cost of electricity will be. The expectation is during the first season or two the actual use will be relatively moderate. It is estimated the electricity will be approximately $200 - $300 the first year with the electricity usage increasing slightly in the following year. It is estimated to cost hundreds of dollars not thousands. Hamilton was curious about the electrical costs associated with the project as he related it to the new electrical costs at the Harbor; noting the Council needs to be mindful of increased electrical / liability and budget for those additional expenses. Fortier noted that after the initial 18 months if there has been a good amount of usage the City could upgrade to the credit card style where the user pays for the service. The problem with starting at that level is the projections of usage would not sustain the upgrade fees and licensing fees to operate the credit card machine. The fees would likely be more than the electiicity charges. This appeared to be a great starting point with the potential to upgrade at the time when the usage warrants it. David Cole, City

25




Manager noted they are working on a contribution method where users might be given the opportunity to give a donation after charging. Some additional money is being budgeted to cover the extra electricity charges; however, they are not expected to be significant. At this point it does not make sense to meter the usage. If it gets to that point that is a good thing because it indicates the project is successful.

On a motio11 by Moore, seconded by Fortier, it was u11animously

RESOLVED to approve Council Order #051805, Authorize the City Manager to enter into an agreement with A Climate To Thrive for installation of an electric vehicle charging station in the municipal parking lot on Franklin Street as part of a pilot project.

Presentation by the City Planner of Presentation Only. a. Proposed amendments to the Ellsworth Code of Ordinances, Chapter 56,

Unified Development Ordinance Article 3, Zoning Districts; Article 8, Performance Standards; and Article 14, Definitions pertaining to the siting of facilities posing risks to drinking water, lighting standards, medical marijuana primary caregiver operations and allowable home occupations in 1

zoning districts.

Michele Gagnon, City Planner stated she would be explaining this in sections and may go back and forth on the different topics. Articles 3, 8, and 14 will be discussed during this portion of the meeting. See attachment #3 for the complete request, draft minutes from the May 2, 2018 Ellsworth Planning Board Meeting, draft copy of Article 3 Zoning Districts, draft copy of Article 8 Performance .

1 Standards, draft copy of Article 14 Definitions. Gagnon started with the Medical Marijuana topic which is a separate item from recreational marijuana. There is ' currently a moratorium in place, which has been extended once, and now that 6 I month extension is nearing the expiration date. The Council would need to consider extending that moratorium a third time or making the requirements found within the 1

moratorium part of the Ordinance permanently. Gagnon is proposing this evening to incorporate the moratorium language into a permanent Ordinance structure. The moratorium language pertains to the medical marijuana primary caregiver operations; the language that is proposed for incorporation into the Ordinance is

26



PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMILTON, AND MOORE. CITY COUNCIL ABSENT: HUDSON KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, KELLY HERRIC~ TAMMY MOTE, JENNIFER MADORE, NATE BURKHEAD, LISA SEKULJCH, MARK REMIC~ ADAM WILSON, STEVE FULLER, MICHELE GAGNON, MKE HANGGE, RICHARD TUPPER, PAUL MARKOSIAN, DAN HIGGINS, AND MICKI SUMPTER.

found within Article 3: Land Use Table (see attachment #3). The primary caregiver operation would be restricted or prohibited in all zones, as a stand - alone commercial business. The proposed amendment for Article 8 considers the caregiver operation as a home occupation. This type of occupation is allowed in all the zoning districts which is consistent with State Law. There is also a small change within 18.10 which is on safe home occupations. This would allow the Police to handle any issues or concerns as required by State Law. The Code Enforcement Officer cannot enforce this portion of the Ordinance. Gagnon noted she is recommending making a small change in the table numbered 8.8.6 by deleting a sentence at the end which reminds the reader that a home occupation may also have to comply with the Code of Ordinances Chapter 4: Fire Protection and Prevention. Following the Planning Board meeting there was a separate meeting with the Fire Chief and Fire Inspector where there was a request to consider making a non-substantial change of removing this sentence from the Ordinance. This advice would be placed in an unnumbered box which is not considered part of the Ordinance but is just a reminder that it may apply. The reason there is a request to remove this language from the section is for clarification, the intent was to make the language clearer in regards to medical marijuana where the Ordinance pertains to multi-unit, being 3 or more; however, does not cover single family dwellings of one attached or two attached. Moving this language does not take away from the requirement that in certain instances they may still need to comply with Chapter 4 if it is triggered, regardless of the home occupation not just for medical marijuana. Gagnon asked for comments on this topic before moving on to discuss other portions of this agenda item.

The other changes being proposed this evening are lighting ratio standards which are also referred to as the "Wilson lighting ratio standards". This is found in Article 8, page I 0 mostly at the bottom of the table. This adds language in the event a project has trouble meeting the minimum at any point or the average maximum at any point, through the use of a ratio then it may be accepted. The concept behind the ratio is that you try not to have super bright light with super dark light. The goal is to have a progressive contrast. The two ratios that have been in practice are the 20 to 1 and 4 to I for years now; this request is just to add the current practice to the Ordinance. The Planning Board has recommended adding the word "contrast" in front of the existing word "ratio". There was also a discussion of adding a definition for "contrast ratio"; however, Gagnon is unable to locate a definition of

27

DA TE: MAY 21, 2018 TIME: 7:00 PM


PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMILTON, AND MOORE. CITY COUNCIL ABSENT: HUDSON KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, KELLY HERRIC~ TAMMY MOTE, JENNIFER MADORE, NA TE BURKHEAD, LISA SEKULICH, MARK REMIC~ ADAM WILSON, STEVE FULLER, MICHELE GAGNON, MKE HANGGE, RICHARD TUPPER, PAUL MARKOSIAN, DAN HIGGINS, AND MICKI SUMPTER.

"contrast ratio" as it pertains to lighting ordinances within a municipality. There is some wording available as it relates to photography; however, it does not necessarily apply. Gagnon did not see the need to add a definition. Councilor Fortier noted the idea Darrell Wilson had concerning this concept is based on common sense; Gagnon agreed it was an excellent idea.

Gagnon explained USD's and ASD's as they pertain to underground storage tanks and above ground storage tanks. This concept is addressed in Article 3 page 8; there was a definition that dealt with a distance between tanks and lot lines. This definition did not make sense because it did not consider the distance between a tank and a well. This is really what the intent was in regards to protecting in regards to tanks. Gagnon believes this language has been carried forward since approximately 1990, possibly even longer. The current language is not even consistent with State Law; the recommendation is to remove this language completely. Gagnon explained a reference to the two applicable laws be added. This appears to be the appropriate place within the Ordinance for the language so that it acts as a reminder for the Planning Department that those State Laws exist. There will also be an unnumbered aid which is the square box on the right hand side. The unnumbered aid is not considered part of the Ordinance but explains to the reader what the section is all about. For example, for the protection of ground water verify if tanks will be located in this area they meet State Law. Ifthere are wells or public wells than there are certain distances that must be maintained to protect the water quality of those wells.

Gagnon explained two definitions are being amended to maintain consistency throughout the Ordinance. The definitions that are being proposed for removal are duplicated right next to each other within the Ordinance.

Gagnon has recommended two motions this evening. One to approve the amendments as presented this evening in attachment #3; in addition to those changes adding the word "contrast" to ratio as recommended ·by the Planning Board. Taking the line pertaining to Chapter 4 out and just adding the unnumbered aid or box as the Planning Board calls it.

Councilor Hamilton inquired if adding that one word within the table would really clarify this issue. The presentation indicated there was currently confusion with

28




this. Gagnon felt the word would not really change anything, it just helps people understand the goal behind the use of ratios. The way it is now being presented will help developers, regardless of whether the word "contrast" is added or not.

Councilor Moore noticed within the backup material it was referred to as "contrast ration" rather than " ratio". Gagnon will edit that on the final version.

a. Proposed repeal of the City of Ellsworth Emergency Moratorium Ordinance on PrimaJy Caregiver Operations Outside the Primary Residence.

Gagnon briefly touched on this concept initially under her earlier explanation of amendments. Basically, the current Moratorium language and explanation is found within attachment #3 and if the complete language is passed tonight as proposed this Moratorium would need to be repealed. If the entire language is not approved this evening there will need to be a discussion on how the amendments will be sectioned out, if not it could have a domino result in some areas.

Presentation only.

Public hearing and consideration to amend the Ellsworth Code of Ordinances, Chapter 56, Unified Development Ordinance, Article 3, Zoning Districts; Article 8, Performance Standards; and Article 14, Definitions.




On a motion by Fortier, seconded by Beathem, it was

ApprovedProposed amendments to the

I Unified Development Ordinance, Chapter 56, Articles 3, 8, 14 including the nonsubstantial changes I recommended by the Fire Department pertaining to

RESOLVED to approve the proposed amendments to the Unified Development Chapter 4 and by Ordinance, Chapter 56, Articles 3, 8, 14 including the non-substantial changes the Planning Board recommended by the Fire Department pertaining to Chapter 4 and by the I pertaining to Planning Board pertaining to changing the word "ratio" to "contrast ratio" (with changing the word the exception of not adding a definition/or "contrast ratio'~ as presented in this "ratio" to "contrast

29



PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMIL TON, AND MOORE. CITY COUNCIL ABSENT: HUDSON KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, KELLY HERRIC~ TAMMY MOTE, JENNIFER MADORE, NATE BURKHEAD, LISA SEKULICH, MARK REMIC~ ADAM WILSON, STEVE FULLER, MICHELE GAGNON, MKE HANGGE, RICHARD TUPPER, PAUL MARKOSIAN, DAN HIGGINS, AND MICKI SUMPTER.

memo and in related attachmellfs (attachment #3) See attachment #3A for a clean copy of Articles 3, 8, and 14 with amendments as approved this evening.

A final vote was taken with 5 members voting in favor (Beathem, Blanchette, Fortier, Hamilton, and Moore) and 1 member voting in opposition (Crosthwaite).

Public hearing and consideration to repeal the City of Ellsworth Emergency Moratorium Ordinance on Primmy Caregiver Operations Outside the Primary Residence.

Councilor Fortier noted the Council had already heard the explanation on this item in the earlier presentation this evening. The Council just approved the replacement language and was now ready to hold the public hearing on this agenda item.




On a motion by Fortier, seconded by Hamilton, it was

RESOLVED to approve repealing the City of Ellsworth Emergency Moratorium Ordinance 011 Primary Caregiver Operatiom· Outside of the Primary Residence.

A final vote was taken with 5 members voting in favor (Beathem, Blanchette, Fortier, Hamilton, and Moore) and I member voting in opposition (Crosthwaite).

Public hearing and action on amendments to the Ellsworth Code of Ordinances Chapter 3, Harbor Ordinance.

Mark Remick, Harbor Commission Chair explained prior to the meeting this evening he had a conversation with Councilor Fortier. As a result of this conversation Remick has a few additional amendments. See attachment #4 for the

30

ratio" (with the exception of not adding a definition for "contrast ratio") as presented in this memo.

ApprovedRepealing the City of Ellsworth Emergency I Moratorium Ordinance on Primary Caregiver Operations Outside

1 of the Primary Residence.

ApprovedAmendments to the Ellsworth Code of Ordinances Chapter 3, Harbor Ordinance as



PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMIL TON, AND MOORE. CITY COUNCIL ABSENT: HUDSON KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, KELLY HERRICK, TAMMY MOTE, JENNIFER MADORE, NA TE BURKHEAD, LISA SEKULICH, MARK REMICK, ADAM WILSON, STEVE FULLER, MICHELE GAGNON, MKE HANGGE, RICHARD TUPPER, PAUL MARKOSIAN, DAN HIGGINS, AND MICKJ SUMPTER.

complete request as supplied to the Council in the packets, as well as a copy of the I presented this Ordinance with amendments, and a clean copy of the Ordinance. Remick directed evening in addition the Council's attention to Section 5 subparagraph 4 letter B the request is to omit Section 5.4.b add the City Manager from those individuals that have the authority to call a Special verbiage and remove Meeting. In the same section Jetter E, the proposal is to add verbiage that would verbiage that a mandate the minutes, correspondence and notes of the Commission be forwarded to Special Meeting can the City Clerk. Councilor Fortier noted reading through the Ordinance that he has I be called by a not seen any other Committee, Commission or even this Council give the City majority of full time Manager and in this case the Harbormaster authority to call a Special Meeting. It is members and always the Chair or a majority of the full time members requesting a Special remove the Meeting be called. Fortier's goal was to maintain consistency with all the other authority of the City Commissions and Ordinances that the City has. He was also concerned for the sake Manager and the of maintaining the history that once the minutes are kept and approved, they be filed Harbormaster to with the City Clerk. This will allow for the material to be stored on the Laserfische call the Special program or on the network so that years later the personal property of the person Meeting. Section who kept the minutes (in an informal record keeping method) would not need to be 5.4.e at the end of searched in order to figure out what the discussions and decisions were at the time. that statement for This is a topic that has already been discussed with the City Clerk and a majority of the records of the the older records have been compiled and are being submitted to the Clerk. Fortier Commission shall be was also concerned with Article 4, Section 2: Launching and Recovery of Vessels. filed with the City Section 2 requires blocking of at least one of the rear wheels when launching a boat. Clerk upon approval The problem is 95% of the boats that are launched at the Harbor have both rear by the Commission. wheels and half of the truck located under water. Fortier asked Remick to consider Article 4 Section 2 this practice and how it is currently enforced and does it make sense to have a rule I remove the in the Ordinance that cannot be enforced. It would be very difficult for a block to be requirement of placed three feet under the water. Remick noted that was an important point and j blocking the rear Fortier is correct the rear wheels are not blocked currently. He felt mandating a wheels on the launch forward tire must be blocked would be appropriate. Councilor Hamilton was /ramp. See unclear on what had already been proposed and what is being amended. Remick attachment #4A for stated the amendments included putting back into the Ordinance a couple of a complete copy of sections that were omitted during an earlier repeal and replacement of the the Ordinance Ordinance; these amendments were provided to the Council within their packets containing all the this evening. In addition to the amendments provided in attachment #4, there are a approved couple of minor revisions being proposed this evening to be consistent with the rest amendments. of the City's Ordinances, Boards, and Commissions, and the topic of blocking tires which is specific to one function in the Harbor. The three additional amendments

31




being proposed this evening are who can call a Special Meeting, notes and minutes \ being provided to the City Clerk for historical storage and removing the blocking of a rear wheel while launching a boat. I

I Public hearing opened.



On a motion by Fortier, seconded by Hamilton, it was unanimou.-.·/y

RESOLVED to approve the amendments to the Ellsworth Code of Ordinances Chapter 3, Harbor Ordinance as presented this evening. In addition Section 5.4.b add verbiage and remove verbiage that a Special Meeting can be called by a I majority of the full time members and remove the authority of the City Manager and the Harbormaster to call the Special Meeting. Section 5.4.e at the end of that statement for the records of the Commission shall be filed with the City Clerk upon approval by the Commission. Article 4 Section 1 remove the requirement of I blocking the rear wheels on the launch ramp. See attachment #4A for a complete I copy of the Ordinance containing all the approved amendments.

I

Council Order #051806, Discussion and action on allowing the use of alcohol during events at Knowlton Park. l

Approved - Council Order #051806, Advise the Economic

Micki Sumpter, Economic Development Director requested a discussion of the Development Council on the issue of allowing alcohol during events at Knowlton Park. See I Director that the attachment #6 for the complete request. There have been outside residents asking if 1 rules of Knowlton they can have a bartender at the Park and meet all State mandated requirements at Park at this time functions that include alcohol. The last time alcohol was allowed at a function was I prohibit alcohol before the Park was totally completed. The alcohol area was designated by a roped usage. off section and was under a tent. Councilor Hamilton did not understand the need for alcohol at this location especially in light of that being a park for kids. Currently, a section of the park cannot be reserved; if there is an event taking place with alcohol kids can still enter that section of the Park. Hamilton felt this causes a safety hazard for kids regardless of how controlled the area is. He did not feel it

32




was the correct setting to allow this activity within the City. There are plenty of other venues within the City alcohol can be offered instead. Hamilton was opposed to the idea. Councilor Moore agreed with Hamilton. Councilor Beathem agreed with Hamilton 's thoughts on the topic. Councilor Fortier agreed in general with the statements, it is a place for park activities and kids. There are some places in the I public that allows alcohol only with Council approval. Fortier was wondering if the Council wanted to have a blanket statement not allowing it and then take the chance of missing out on an opportunity to hold an event at the Park because the Ordinance prohibits the Council from doing it. Fortier can support voting no; however, was just trying to look ahead. Chairman Blanchette for the most part felt it was correct to say no; however, he feels there could be occasions of a public/private nature where the Council should have authority to grant permission to allow alcohol under guidelines. Sumpter felt if the rules are changed in the future to allow for private parties at the Park rather than keeping it as an open park than it could be reconsidered. She felt it was safer to prohibit alcohol because of the lack of controls. Fortier inquired who developed and passed those rules; Sumpter stated the Knowlton Park Committee did. Fortier noted the Council trumps the Committee and therefore can change the rules to allow roping off a section of the Park for a special event and allow a licensed alcohol vendor. The Council would have the authority to do that. Fortier felt if a request came to the Council level, then they would have the opportunity to review the appropriateness, security of the event in conjunction with the Fire and Police, possibly even issue a mass gathering permit together with those requirements. This would be at a different level than just using the park on a day to day basis. Fortier felt if it was a Council approved use of the Park and the Council closed it for safety reasons; it should be looked at. He was uncomfortable shutting it off completely. It was noted a lot of donors like to have a glass of wine. Blanchette inquired if there was a need for a motion. Sumpter stated there was a need for some direction because a Jot of people are calling and requesting this type of event. David Cole, City Manager noted staff has a sense of how the Council feels tonight; however, wondered if it made sense from a staff level at this point to not allow it. It is still an open question under what circumstances it may or may not be allowed and certainly nothing would happen without Council approval or adoption of a further policy. Fortier suggested currently it is not allowed as it is a public park. Fortier was looking to massage the rules that the Committee has set by allowing the Council under special circumstances to override this rule. Fortier was comfortable with the status quo

33




until there are new rules in order, if that is what the Council would like to do.

On a motion by Fortier, seconded by Beathem, it was

RESOLVED to approve Council Order #051806, Advise the Economic Development Director that the rules of Knowlton Park at this time prohibit alcohol usage.

There was a short discussion following the motion. Currently, it is unclear if it is or is not allowed. Beathem pointed out this motion at least makes it clear that alcohol is not allowed until the Council makes a final decision. Councilor Crosthwaite pointed out the motion is out of order because it sets a precondition for another future motion. This commits the Council to something that may not have any traction at all. Hamilton offered a friendly amendment of stopping the motion at what the Committee has already established, that it is prohibited. Any future action the Council wants to take they can, but it doesn' t have to be tied to the motion or should it be. Hamilton agreed with Crosthwaite. Fortier accepted that and Beathem seconded the friendly amendment. Fortier clarified with the understanding that the Council actively review it and not just let it sit on a shelf.

A final vote was taken with all members voting unanimously in favor.

Council Order #051807, Voluntary recognition o.fnew Union Representation.for Highway Department.

There was no discussion before a motion was made. See attachment #7 for the complete request.

On a motion by Fortier, seconded by Hamilton, it was

RESOLVED to approve Council Order #051807, voluntary recognition of the Massachusetts and Northern New England Laborers District Council with the Maine Labor relations Board to represent the Ellsworth Highway Department, and authorize the City Manager to execute the Voluntary Recognition Form.

A final vote was taken with 5 members voting in favor (Blanchette,

34

I Approved - Council Order #051807, voluntary I recognition of the Massachusetts and Northern New England Laborers

I District Council with the Maine Labor relations Board to represent the Ellsworth Highway Department, and authorize the City




Crosthwaite, Fortier, Hamilton, and Moore) and 1 member voting in opposition (Beathem).

Adjournment.

On a motion by Crosthwaite, seconded by Fortier, it was unanimously

RESOLVED to approve adjoumment at 9:28 PM.

A TRUE COPY

ATTf.

35

Manager to execute the Voluntary Recognition Form.

ApprovedAdjournment at 9:28 PM.

RECORD OF REGULAR MEETING _:I~<f1 1'-_ -:ft 1 ( L)

DATE: JUNE 18, 2018 TIME: 7:00 PM

ELLSWORTH CITY COUNCIL

PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMILTON, HUDSON, AND MOORE. CITY COUNCIL ABSENT: KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, TAMMY MOTE, LISA SEKULICH, RICHARD TUPPER, REGGIE WINSLOW, BERNIE HUSSEY, EDMUND MURRAY, JENNIFER MADORE, KELLY HERRICK, AND HEIDI GRINDLE.

Call to Order.

Chainnan Blanchette called the regular meeting of the Ellsworth City Council to order at 7:00 PM.



Rules of Order.

The meeting was conducted under Robert's Rules of Order and other rules adopted at the November 13, 2017 Annual Organizational Meeting of the Ellsworth City Council. After being recognized by the Chainnan, a person may speak not more than three (3) minutes on any one item on the agenda. In addition, the person may speak not more than two (2) minutes in rebuttal.

1 Call to Order.


I Rules of Order.

Adoption of minutes from the following meeting (s) of the Ellsworth City Council: Approved - Adoption of the Ellsworth City

May 4, 2018 Special Meeting. Council minutes from the May 4, 2018

On a motion by Fortier, seconded by Beathem, it was unanimously Special Council Meeting as presented

RESOLVED to approve the adoption of the Ellsw011h City Council minutes from I this evening. the May 4, 2018 Special Council Meeting as presented this evening.

May 21, 2018 Regular Meeting.


RESOLVED to approve tabling the adoption of the Ellsworth City Co1111cil mitrntes from the May 21, 2018 Regular Council meeting.


Approved - Tabling the adoption of the Ellsworth City Council minutes from the May 21, 2018 Regular Council Meeting.

City Manager's




David Cole, City Manager listed the free to the public summer activities. These Report included the Waterfront Concert series beginning on July 6, running weekly on Friday nights at the Harbor Park during July and August. The Grand and the City co-sponsor the Waterfront Concert series. Taste of Ellsworth will be held o~ June 30, 2018 from 5 PM to 10 PM; tickets are $37.50 for adults, $15.00 for children and $40.00 if purchased at the door. The sponsors were too numerous to mention; however, their generous donations were appreciated. Cole will be one of the three judges for this event. The Ellsworth Concert Band will be at the Harbor Park on Wednesday evenings starting on July 11 and run every week from 7 PM to 8 PM until August 15. The construction/reconstruction of the parking lot located behind Water and Main Streets is progressing very well. Within the next one to two days the coarse coat should be finished on the entire lot, this includes putting in a new base and fixtures. After the finish coat is applied the project should be wrapping up by the end of the month. This project is looking very good.

Committee Reports. Committee Reports.

~ Harbor Commission. Councilor Moore reported the Harbor Commission met this month on June 13. The piling work went very well. Prock Marine did an excellent job repairing the damage; Moore was hopeful members of the public were able to observe the equipment performing that work. A $15,000 grant was received that will substantially fund the ice eaters project. The goal through this project is to prevent a reoccurrence of the damage that was done throughout the winter at the Harbor. The Ellsworth Garden Club is busy planting and maintaining the gardens at the Harbor Park. There are new picnic tables arriving at the Park including one by the new gazebo. There are currently 50 watercraft located at the Harbor Marina. The Harbormaster is starting the process of investigating if it is possible to add docks at the Harbor, there appears to be more demand than space currently. It appears there are ways to add space which will pay for itself quickly. Currently, the only space available is two deep water moorings. The kayak rack is full; there have been discussions on whether there is interest in creating a second kayak rack.

~ Recreation Commission. Councilor Fortier reported the Recreation Commission meeting was cancelled due to a lack of a quorum. There is nothing of importance going on at this time. The majority of work was completed over the fall and winter months.

2



PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMILTON, HUDSON, AND MOORE. CITY COUNCIL ABSENT: KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, TAMMY MOTE, LISA SEKULICH, RICHARD TUPPER, REGGIE WINSLOW, BERNIE HUSSEY, EDMUND MURRAY, JENNIFER MADORE, KELLY HERRIC~ AND HEIDI GRINDLE.

);;>- Emergency Medical Sen 1ices Committee (EMS). Councilor Fortier reported tomorrow will be the second meeting of the Emergency Medical Services (EMS) I Committee to look at the future of EMS in Ellsworth in particular and the Region as a whole. The Organizational meeting was held a couple of weeks ago and set some future meeting dates. The meeting dates have been posted on the City Clerk's Counter, in the bulletin board and on the City website, in the event anyone would like to attend the meetings. The Committee will start reviewing all the information the working group collected over the past year and start putting some ideas on paper. The meeting tomorrow will be held at 10:00 AM in the Council Chambers.



Presentation of Awards.

Dustin Leyendecker, for ten years of service with the Ellsworth Public Works Department.

Dustin Leyendecker was absent from the meeting. The award will be given to his supervisor for presentation at a later date.

Shawn Willey, for fifteen years of service with the Ellsworth Police Department.

Shawn Willey was absent from the meeting. The award will be presented at the July 16, 2018 Regular Council meeting.

UNFINISHED BUSINESS

There were no items under Unfinished Business this month.

CONSENT AGENDA

Citizens' Comments.

Presentation of 1Awards. Dustin Leyendecker - 10 years, Public I Works Department.

Shawn WiUey-15 I years, Police Department.


Consent Agenda.

CONSENT AGENDA: All items with an asterisk(*) are considered to be routine Approved - Consent and will be enacted by one motion. There will be no separate discussion of these I Agenda as presented items unless a Council member so requests, in which event, the item will be removed this evening.

3



PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMIL TON, HUDSON, AND MOORE. CITY COUNCIL ABSENT: KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, TAMMY MOTE, LISA SEKULICH, RICHARD TUPPER, REGGIE WINSLOW, BERNIE HUSSEY, EDMUND MURRAY, JENNIFER MADORE, KELLY HERRICK, AND HEIDI GRINDLE.

from the Consent Agenda and considered in its normal sequence on the Agenda.

Council Order #061801, Request of the Deputy Finance Director to set the real estate and personal property tax due dates at September 13, 2018 and March 14, 2019. *

See attachment # I for a complete explanation.

Approved - Council I Order #061801, set

I the real estate and personal property tax due dates.

Council Order #061802, Request of the Deputy Treasurer/Tax Collector for an Approved - Council Order of the Municipal Officers on the application of real estate and personal I Order #061802, property tax payments. This order will allow for the Tax Collector and Treasurer to application of real apply tax payments against the oldest unpaid tax bills. * estate and personal

property tax See attachment #1 for a complete explanation. payments.

Council Order #061803, Request of the Deputy Treasurer/Tax Collector to accept payments on tax acquired timeshare units per the attached spreadsheet and to authorize the City Manager to release said properties through Municipal QuitClaim Deeds. *

Requested that this item be removed this evening, as there were no timeshare units sold this month.

IApproved-Removing Council

I Order #061803, no units were sold this month.

Council Order #061804, Request of the City Clerk.for review and acceptance of the I Approved - Council results.from the City of Ellsworth School Budget Validation Municipal Referendum Order #061804, Election on June 12, 2018. *

See attachment #2, for the complete results.


RESOLVED to approve the Consent Agenda as presented this evening.

NEW BUSINESS

Public hearing and action on the application (s) for new or renewal/or the .following license (s):

4

acceptance of the results from the City of EUsworth School I Budget Validation Municipal

I Referendum Election.

New Business.




Douglas J. Kiehm and Racheal E. Wallace dlb/a Homestead Motel and Cottages, 143 Bucksport Road, for renewal of a City lodging License.

Approved - Douglas

IJ. Kiehm and Racheal E. Wallace

The staff reports the premises are in compliance with required codes and ordinances I d/b/a Homestead necessary to issue the requested licenses. Motel and Cottages,

143 Bucksport Road, Public hearing was opened. J for renewal of a City

Lodging License. There were no comments.


On a motion by Fortie1; seconded by Moore, it was unanimously

RESOLVED to approve the request of Douglas J. Kiehm and Racheal E. Wallace I dlb/a Homestead Motel and Cottages, 143 Bucksport Road, for renewal of a City Lodging License.

I Martin & Ware Inc d!b!a Central Maine Pyrotechnics Pyro City Maine dlbla Pyro Approved - Martin City Maine Fireworks Store, 328 Bucksport Road, for a renewal of a City Consumer & Ware Inc. d/b/a Fireworks Retail Sales License. /Central Maine

Pyrotechnics Pyro The staff reports the premises are in compliance with required codes and ordinances I City Maine d/b/a necessary to issue the requested licenses. Pyro City Maine

Fireworks Store, 328 Public hearing was opened. Bucksport Road, for

renewal of a City There were no comments. Consumer Fireworks


On a motion by Hamilton, seconded by Hudson, it was unanimously

RESOLVED to approve the request of Martin & Ware Inc. dlbla Central Maine Pyrotechnics Pyro City Maine dlbla Pyro City Maine Fireworks Store, 328 Bucksport Road, for renewal of a City Consumer Fireworks Retail Sales License.

5

I Retail Sales License.




Charles B. & Ariela L. Zucker dlb/a Twilite Motel, 147 Bucksport Road, for renewal of a City Lodging License.

Approved - Charles I B. & Ariela L. Zucker d/b/a Twilite

The staff reports the premises are in compliance with required codes and ordinances Motel, 147 Bucksport necessary to issue the requested licenses. Road, for renewal of

I a City Lodging Public hearing was opened. J License.




RESOLVED to· approve the request of Charles B. & Ariela L. Zucker dlb/a Twilite Motel, 147 Bucksport Road, for renewal of a City Lodging License.

Manny 's Greek Grill, LLC, 248 State Street Suite N for renewal of a City Class C License (Liquor and Victualer) and renewal of a State Restaurant (Class III & IV) Malt and Vinous Liquor License.

Approved - Manny's Greek Grill, LLC, 248 State Street Suite N for renewal of a

The staff reports the premises are in compliance with required codes and ordinances City Class C License necessary to issue the requested licenses. I (Liquor and

Victualer) and Public hearing was opened. renewal of a State



On a motion by Moore, seconded by Hudson, it was unanimously

RESOLVED to approve the request of Manny's Greek Grill, LLC, 248 State Street Suite N for renewal of a City Class C License (Liquor and Victualer) and renewal of a State Restaurant (Class III & IV) Malt and Vinous Liquor License.

6

Restaurant (Class Ill & IV) Malt and

I Vinous Liquor License.




Council Order #061805, Request of the Library Trustees to approve a bidfrom Pine I Approved - Council State Elevator for repairs to the Library 's elevator. Order #061805, the

Amy Wisehart, Library Director explained she was representing the Ellsworth Library Trustees (Trustees) this evening. See attachment # 3 for the complete request and quote from Pine State Elevator Company. This was the Fiscal 2018 Capital Improvement request that was approved by the City Council during the last budget cycle and included the necessary repairs to the elevator. This project was placed out to bid with three elevator companies being invited to submit quotes.

I bid from Pine State Elevator for $44,390 to modernize the I library elevator, contingent fund of I not to exceed a total of $53,000 from the Assigned Fund Two companies submitted pricing and those have been included in attachment #3.

Each quote contains two different scenarios or versions of the bid. One version is a very basic repair of the elevator involving replacing the controller and the other is a more comprehensive modernization which will bring the Library up to compliance with ADA standards and repairs a few other issues. The Trustees reviewed the proposals and decided the more comprehensive option was the most cost effective long term. This plan would ultimately save the City money on future repairs. The recommendation by the Trustees is to award the bid to Pine State Elevator, the low bidder of the two comprehensive proposals in the amount of $44,390. Councilor Fortier inquired where the funds would come from for this project; the funds will come from fund balance. David Cole, City Manager explained the funding for this project was a bit confusing because it started out in the operating budget of the Library last fiscal year and it ended up being put toward the Library fund balance. Now it will be taken out of the fund balance and applied to this expense. The designated funds were shuffled around at the end of the fiscal year. The anticipated cost for this project was $50,000; however, the bids came in at $44,390. Cole reminded the Council, they took the unallocated funds from the Library and put

I Balance for ancillary contracts to finish the

them toward the Capital Account and then stipulated with the approval of the Council the funds could be expended. This expense would come out of that account, under the terms of a restricted fund. Fortier inquired if the actual account number where the funds would be allocated from should be left out of the motion at I this time, as the funds have not actually been transferred to that account yet. This transfer will not take place until the end of the fiscal year. Mote suggested adding the following language to the motion: to be funded from the assigned fund balance. Chainnan Blanchette inquired about the section of the bid that states work to be conducted by others. Based on a conversation he had with the service manager from Pine State Elevator, it became apparent this portion could cost as much as another $8,500. Wisehart noted those additional costs were addressed in a

7

project.




conversation she had with the service manager as well. The exact amount under this section has not been determined yet; however, that is why the initial request was submitted in the amount of $50,000 for this project. In addition to the bid and work to be conducted by others, there will be some electrical work needed. Fortier did not believe the motion should include any potential additional funding; currently those numbers are not known. This portion will take a little bit oftime to receive, while they wait the remaining components can be researched and should fall under the City Manager's spending limit. Mote reminded the Council if the funds come from the assigned fund balance it will require a formal council order number and be approved by the Council. Mote recommended approving with a not to exceed figure of $52,000 from the assigned fund balance, for example. The date of when to execute the contract was discussed in relation to which fiscal year the funds would 1

be distributed from. It appeared to not make a difference because it is a rolled over assigned balance.

On a motion by Fortier, seconded by Moore, it was

RESOLVED to approve Council Order #061805, the bid from Pine State Elevator for $44,390 to modernize the library elevator, contingent fund of not to exceed a total of $53, 000 from the Assigned Fund Balance for ancillary contracts to finish the project

Councilor Moore inquired if the contract amount was $44,390 or $44,490. Fortier noted there was a $100.00 mistake in the bid and through an email Pine State Elevator agreed to honor the lower price.

Council Order #061806, Request to reconsider deed restrictions on the Right-o.fWay located on Clearwater Way.

Chairman Blanchette explained this item was being withdrawn from the agenda this evening.

Council Order #061807, Request of the Deputy Treasurer/Tax Collector to set the interest rate on overdue taxes.

Kelly Herrick, Tax Collector/Deputy Treasurer stated this was a yearly request to set the interest rate on overdue taxes. The maximum interest rate allowed by law is

8

Council Order #061806, request withdrawn.

Approved - Council Order #061807,

I Request of the Tax Collector/ Deputy

1 Treasurer to set the




8%, as established by the Treasurer State of Maine and is based on the prime rate that is published in the Wall Street Journal. Taxes are considered delinquent and interest begins on each installment the first day after its specified due date. 2018 is the first year since 2010 that there has been an increase in the maximum rate of interest. During the past 8 years there has been a maximum interest rate of 7.5%. This year it was increased to 8%. For the past 3 years the Council has set the interest rate at 5%. Due to the increase in the prime rate per the State, Herrick

interest rate on overdue taxes at 6% for the coming year.

asked if the Council would like to keep the interest rate at 5% or increase the rate to 6%. See attachment #4 for the complete request. Councilor Fortier commented that I since the maximum rate has been set by the State, the Feds have increased by approximately 25 basis points and they are predicting at least 3 more increases this year. He felt in order to keep up with those, the City's interest rate should be at least 6%. Councilor Beathem commented 6% is a very fair number; he also suggested the City is dealing with two different parties. One being, the residents struggling to pay their taxes. The other being, those the City is waiting for to pay their taxes because they find it less expensive to pay the interest to the City than it is to pay the interest to other places. Beathem was not in favor of charging any more than 6%; however, could support charging 6% interest. Councilor Moore agreed with Beathem.

On a motion by Fortier, seconded by Hudso11, it was unanimously

RESOLVED to approve Council Order #061807, Request of the Tax Collector/ Deputy Treasurer to set the interest rate 011 overdue taxes at 6% for the coming year.

Public hearing and action on Budget Resolutions/or FY 2019.

David Cole, City Manager thanked Tammy Mote (Deputy City Manager), Jennifer Madore (Finance Director), the Department Heads, and all of the staff members who contributed to the preparations for the Fiscal Year 2019 budget. This is a fiscally constrained budget. It contains one new position. The municipal budget is up lllO'h of a mil. The School budget has already been approved by the Council and validated through a formal vote of the Ellsworth registered voters on June 12, 2018. Over the past three years the budget is only slightly up by a little over a ~ of a mil; which translates into an average of approximately 1.2 percent increase per year. Through the diligence of the Council and staff working together a very

9

Approved - Adoption of Budget for Fiscal Year 2019 as presented in attachment #5. Hereby Resolved, that the sum of $19,851,539 which constitutes the estimated requirements of the

DA TE: JUNE 18, 2018 TIME: 7:00 PM



responsible budget has been created. Going fotward the Council recognizes as well I various city accounts as the staff that the City needs to look at investing in the future. Some key items to for Fiscal Year 2019, look at in the future will be the Public Works Department, the infrastructure, and a I based upon the few other areas. One of Mote' s first tasks will be to look at the capital budget submitted by improvement needs and how they are financed in the most advantageous way for the City Manager as the City. Cole feels the City has a very good staff in place, a good management provided by the team, and working fotward the City will concentrate on more efficiencies within Charter, be raised City Hall including more automation within the Finance Department. The City will assessments upon the continue to work on providing the best service to the tax payers as well as the inhabitants of the citizens living in the City of Ellsworth and those in need of our services. See City of Ellsworth and attachment #5 for the complete request. Councilor Hamilton stated he feels the upon the estates of proposed budget is very good; moving fotward the Council really needs to look at non-resident what they need for City resources, as well as City services. This would be very , proprietors with the helpful information to know as the budget preparations are being made. Basing the City for the present budget on what the City needs as a whole and not just what individual departments municipal year, and or individual services require, then trying to piece those together. All the services that the sums hereby and items that are provided need to be prioritized to arrive at exactly what is appropriated, in needed, taking into account the size of the population and what resources are addition to sums as already in place. Hamilton felt is difficult to make some of the necessary decisions otherwise provided,

I without knowing the whole picture as a City moving fotward. Councilor Fortier the amount for each noted the total appropriations on the City side from last year to this year based on a purpose being 12.9 million dollar municipal budget increased by $52,000. All the union specified in the employees were given raises, non-union staff received very small raises, to arrive at attachment #5. It is a budget with only a $52,000 increase which was mainly due to employee expenses, further resolved, that is very good. Fortier felt this was a very lean budget and congratulated the senior the City of Ellsworth staff, Department Heads, the City Manager and the Council for all the energy put City Council forth to arrive at this proposed budget. Councilor Beathem stated this is the first approves the budgets year out of three where there will be a little more taxable property. Last year, the for the following State took approximately 10 million dollars away from the taxable property, the departments in the year before that they took 8 million dollars to replace those values takes a lot of amounts specified money. Over the past three years, the City has had to work with a reduced amount (see attachment #5). of taxable income while trying not to raise the taxes in order to cover the expenses. 0900 Capital Going from this point fotward things will look a little better because there is some Improvement growth coming within the City, which will bring a little more taxable revenue Budget: $879,361 through taxable property. Beathem feels the City is in good shape. Mote reminded Ellsworth Public the Council following the public hearing the adoption of the resolves need to be Library Budget 0500 read into the record for the City, Capital Improvements Budget, Library, Water revenues of:

10




Department, and Wastewater Department; however, the individual account numbers I $709,495, and amounts do not need to be read into the record. expenditures of:


There were no public comments.


$709,495

I Water Department Revenue of: $1,211,500, expenditures of:

I $1,392,550 Wastewater

On a motion by Fortier, seconded by Beathem, it was unanimously Treatment Plant

I revenue of:

RESOLVED to approve Adoption of Budget for Fiscal Year 2019 as presented in $1,922,000, attachment #5. Hereby Resolved, that the sum of $19,851,539 which constitutes expenditures of: the estimated requirements of the various city accounts for Fiscal Year 2019, j $1,897,357. based upon the budget submitted by the City Manager as provided by the Charter, be raised assessments upon the inhabitants of the City of Ellsworth and upon the estates of non-resident proprietors with the City for the present municipal year, and that the sums hereby appropriated, in addition to sums as otherwise provided, the amount for each purpose being specified in the attachment #5. It is fmther resolved, that the City of Ellsworth City Council approves the budgets for the following departments in the amounts specified (see attachment #5). 0900 Capital Improvement Budget: $879,361 Ellsworth Public Library Budget 0500 revenues of: $709,495, expenditures of: $709,495 Water Department Revenue of: $1,211,500, expenditures of: $1,392,550 Wastewater Treatment Plant revenue of: $1,922,000, expenditures of: $1,897,357.

Council Order #061808, Request to amend the City of Ellsworth Procurement Policy, Section 4 Purchase Orders (4)/rom $10,000 and over to $20,000 and over.

Approved - Council Order #061808, Request to amend the

Chairman Blanchette explained there was a situation a few weeks ago where the fire City of Ellsworth alarm emergency system malfunctioned the bid to repair the system was Procurement Policy, approximately $16,000; however, the City Manager only has authorization to wherever the approve expenses up to $ J 0,000. See attachment #6 for the Procurement Policy. I Manager's spending Following this event, there has been some discussion on raising the authorized limit in this amount. Councilor Hamilton stated he is in favor of increasing the amount in part Ordinance (Policy) is

I J




because the City Manager needs to have the resources to manage day to day $10,000 it is to be operations. He didn't feel a $10,000 limit is adequate in certain situations; nor 1increased to $15,000, should the Council get involved in some of those discussions and actions. In certain Jsee attachment #6A situations Council discussions actually delay situations being resolved in a timely for the copy of the fashion. The City Manager operates within a budget approved by the Council, has Procurement Policy oversight of the budget, and increasing the limit so that the City Manager has the \as amended. flexibility to resolve situations especially emergencies is appropriate. Hamilton further stated the Finance Committee meets on a weekly basis which gives plenty of I opportunity for Council involvement. Increasing the spending limit to $20,000 is flexible in Hamilton' s mind. Councilor Moore felt it was particularly important especially when it is a matter of urgency for example taking care of a safety concern. Councilor Hudson inquired how often a situation happened where the $10,000 limit is not adequate. She felt $20,000 was too much money; and was hesitate of increasing the amount for a one time situation, where the $ I 0,000 was not adequate to address an emergency situation. Councilor Fortier could not recall in his time on the Council where the current spending limit has caused an issue. Fortier stated the fire alarm panel situation did not create an issue; the Charter was followed in resolving that situation by the Chairman calling an emergency meeting to approve the expenditure. In that particular situation it would not have helped to have a $60,000 spending limit because the fix to that problem was paid out of a capital account and was not a budgeted item. Fortier could see if the increase was limited to budgeted items; he appreciates the transparency and the process that was put in place for funding the fire alarm panel. Fortier felt that situation would have been fine if City Manager Cole had ordered the parts because he has the authority to I document the situation in writing when it involves public health and safety. A finding of fact that is documented in writing is well within his discretion to expend the necessary funds. Fortier felt if the possibility did not exist of calling an emergency meeting the next morning and resolving the crisis, then Fortier would have been fine with documenting in writing the reasons why it was an emergency and spending the funds to resolve the immediate issue. Fortier also agreed with Hamilton that $10,000 is an old number. He was comfortable with increasing the amount to $15,000 to see if that would be appropriate, transparency for the taxpayer \ is top priority for Fortier. Hudson felt a $10,000 limit was adequate. She would be in favor if there was a recent history of multiple issues coming up that impeded the I Manager's ability to handle situations and the Council was not able to address them I in a timely manner. A single issue over many years is not acceptable for making a change, in Hudson' s mind. Fortier agreed $10,000 was a good number for him;

12



PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEATH EM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMILTON, HUDSON, AND MOORE. CITY COUNCIL ABSENT: KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, TAMMY MOTE, LISA SEKULICH, RICHARD TUPPER, REGGIE WINSLOW, BERNIE HUSSEY, EDMUND MURRAY, JENNIFER MADORE, KELLY HERRIC~ AND HEIDI GRINDLE.

however, was willing to go up a little if it pleased the rest of the Council. Councilor Beathem noted this issue would happen with equipment more than any other item. He listed some possible items that could cause an immediate concern if they failed to operate. Based on how expensive it would be to replace or repair the equipment may require a Council decision concerning the best method to resolve those situations. He agreed with comments already made; however, there needs to be I limits but also some latitude to be able to get things done. Beathem felt the City has great staff and procedures in place that have resulted in better communications with the Council in a faster manner than in the recent past including providing I responsible recommendations on solutions; however, they are still Council decisions to be made. Beathem could support raising it a little bit but was not in favor of $20,000. He felt $10,000 was adequate 99% of the time; however, could support $15,000. Moore was in support of $15,000. Hudson was still in favor of $10,000; however, in the spirit of being friendly she could support $15,000. Fortier noted there are numerous places in the Procurement Policy that list $10,000; thought will need to be given to whether the motion will be a blanket authorization to give the Manager a $15,000 purchasing limit on all instances that currently limit their authority to $10,000. If that is the case than staff can edit the document to replace all the $10,000 references to $ 15,000. Cole noted that the Council is currently notified of all expenditures even if they are under the $10,000 limit.

On a motion by Hamilton, seconded by Hudson, it was

RESOLVED to approve Council Order #061808, Request to amend the City of Ellsworth Procurement Policy, wherever tile M011ager's spending limit in this Ordinance (Policy) is $10,000 it is to be illcreased to $15,000, see attachment #6A for the copy of the Procurement Policy as amended.

Before a vote was taken Fortier offered a friendly amendment to remove the language Section 4 Purchase Policy and state wherever the Manager' s spending limit in this Ordinance (Policy) is $10,000 it is to be increased to $15,000. Moore inquired if that would work with the Finance Department. It was noted some of the other sections containing this reference are sections 7, 8, and 10. Jenn Madore, Finance Director stated those changes are acceptable with her. The friendly amendment was accepted by Hamilton and seconded by Hudson.

A final vote was taken on the above motion with all members voting

13




unanimously in favor.

Public hearing and action on Council Order #061809: Authorization for Tax Anticipation Borrowing ($2, 000, 000).

\ Approved - Council Order #061809: award the Tax

Jennifer Madore, Interim Finance Director stated there was a bid opening on June Anticipation Note 15, 2018 for a Tax Anticipation Note (TAN). This is an annual request. The (TAN) low bid to Key proceeds of the TAN will be used for financing governmental activities and Bank at an interest obligations of the City in anticipation of funds to be raised by taxation. Attachment rate of 2.34 percent #7 contains the official Order Authorization for Tax Anticipation Borrowing as well I for a $2 million TAN as the written request and bid results. A cash analysis was prepared in order to as presented in determine how much money the City would require. It was determined that $2 1 attachment #7, and million would best fit the cash needs for the City. Five bids were received from also to authorize as local banks. Madore is requesting the bid be awarded to the low bidder of Key Ordered in the Bank at an interest rate of 2.34%. This was a very aggressive bid. Resolve Council

Order #061809 per Public hearing was opened. the attached written

order Title: Gene Lyons, Ellsworth resident was wondering why the Council felt it was Authorization for necessary to borrow $2 million dollars. Councilor Fortier explained because taxes 1 Tax Anticipation are not due until September, so the City needs money to be available in July. Lyons Borrowing inquired about the tax money received from last year and why that could not be ($2,000,000). used in July. Fortier explained the City had a 1.5 million dollar TAN last year. This is a yearly request and is paid back with taxation.


On a motion by Hamilton, seconded by Fortier, it was unanimously

RESOLVED to approve Council Order #061809: award the Tax Anticipation Note (TAN) low bid to Key Bank at an interest rate of 2.34 percent for a $2 million TAN as presented in attachment #7, and also to authorize as Ordered in the Resolve Council Order #061809 per the attached written order Title: Authorization for Tax Anticipation Borrowing ($2,000,000).

Council Order #061810, Request of the City Manager to extend the contract for Knowlton Park Mowing and Grounds Maintenance Services with Goodall

14

Approved - Council I Order #061810,



PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMIL TON, HUDSON, AND MOORE. CITY COUNCIL ABSENT: KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, TAMMY MOTE, LISA SEKULJCH, RICHARD TUPPER, REGGIE WINSLOW, BERNIE HUSSEY, EDMUND MURRAY,JENNIFER MADORE, KELLY HERRICK, AND HEIDI GRINDLE.

Landscaping.

Tammy Mote, Deputy City Manager explained at the beginning of this fiscal year Goodall Landscaping was awarded the mowing and grounds maintenance contract. This contract includes the mowing, weeding, mulching, opening and closing of Knowlton Park, and applying the pest control applications. See attachment #8 for the complete request and contract. The request tonight is to extend that contract for another year, there will not be an increase in the cost over the pricing from last year. Goodall has provided excellent customer service over the past year. Mote spoke with Steve Joyal, Facilities Manager who reported he is very pleased with the results and quality of work perfonned by Goodall Landscaping. Councilor Hamilton asked what type of process was used when the contract was initially awarded to Goodall Landscaping. Mote explained there was a bid process that involved sending requests for proposals out to four separate vendors. Two bids were received back and Goodall was awarded the bid. Local vendors were invited to bid on the landscaping needs. Councilor Fortier noted Goodall did not submit the lowest bid; the bid was awarded based on best value as well as their process used less chemical applications on the fields. The other vendor was not interested in transitioning to a more environmentally friendly, less chemical process. The Council made a decision to move the parks into a less chemical and more environmentally friendly treatment plan. Chairman Blanchette noted under the natural green products being used the fields look very good, he was surprised at how successful this treatment plan has been in the first year of application. He thought it would take at least two years to see this level of results.

011 a motion by Moore, seconded by Hudson, it was un.animous/y

RESOLVED to approve Council Order #061810, Request of the Deputy City Manager to extend the contract for Knowlton Park Mowing and Grounds Maintenance Services contract to Goodall Landscaping per the attached pricing (attachment #8).

Council Order #061811, Request of the City Manager to extend the contract for lawn Treatment Services at City Hali, Merrill Park, SK Whiting Park, Harbor Park, Triangle at Demeyer, Wilson Field, and Demeyer Fields 1-3 with Goodall landscaping.

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Request of the Deputy City Manager to extend the contract for Knowlton Park Mowing and Grounds Maintenance Services contract to Goodall Landscaping per the attached pricing (attachment #8).

Approved - Council Order #061811, Request of the

I Deputy City Manager to extend




Tammy Mote, Deputy City Manager explained last year there were some residents the Lawn Treatment who expressed concerns with the use of chemicals on the City fields. The City Services contract to issued a Request for Proposals (RFP) to find a better alternative. Last year the Natural Lawn of contract was awarded to Natural Lawn of America who is operated by Goodall. See America per the attachment #9 for the complete request and contract. The request tonight is to attached per extend the contract for another year. There will not be a price increase in the unit/application contract this year. Councilor Moore noted based on the draught conditions last year pricing (attachment and the less than desirable weather this year to have the lawns as green as they are is #9). an accomplishment.


RESOLVED to approve Council Order #061811, Request of the Deputy City Manager to extend the Lawn Treatment Services contract to Natural Lawn of America per the attached per unit/application pricing (attachment #9).

Council Order #061812, Appointment ofJennifer Madore as Treasurer by the City Council.

David Cole, City Manager explained since the beginning of the year, Jenn Madore has held the Interim Finance Director position and by extension Treasurer for the City. In the recent restructuring plan that brought Tammy Mote back as Deputy City Manager the plan is to eliminate the Deputy Finance Director position (currently held by Madore) and elevate that position to Finance Director. See attachment #10 for the complete request. Cole emphasized that Madore took over at a time of great turnover in the Finance Department, which included some leave of absences; she stepped up under very challenging conditions and has seen it through. Cole thought it was time to drop the interim title on both the Finance Director and Treasurer positions. Mote will be performing certain financial activities in her new role which include borrowings, capital improvements planning, chief budget officer, and similar responsibilities. Madore will be focusing on the day to day core activities of the Finance Department, accounting, revenue collections and such activities. Cole added the restructuring plan that he is implementing also includes automation. The IT staff has been directed, that short of the day to day necessities, they need to focus on automating tasks which will reduce the amount of foot traffic going through the Finance Department and in tum will make the employees more self-sufficient. This will make more information available to the employees online

16

Approved - Council Order #061812, confirm the appointment of Jennifer Madore as Treasurer by the City Council.




whether it is budget related, benefits, payroll and other similar documents. Madore is an important part of implementing this plan. Cole asked the Council in regards to this motion as well as the following agenda item to confirm Jennifer Madore as Finance Director and Treasurer. Chairman Blanchette noted the exceptional response time displayed by Madore to questions, concerns and inquires over the past few months; he further felt Madore has proven herself very capable of assuming these roles and responsibilities.


RESOLVED to approve Council Order #061812, confirm the appointment of Jennifer Madore as Treasurer by the City Council.

Council Order #061813, Request of the City Manager to confirm the appointment of Approved - Council Jennifer Madore as the Finance Director. Order #061813,

See attachment #10 for the complete request as well as the explanation on the previous agenda item. There was no additional comments before a motion was made.


RESOLVED to approve Council Order #061813, request of the City Manager to confirm the appointment of Jennifer Madore as Finance Director for the City of Ellsworth.

Council Order #061814, Appointment of City Officials by the City Council.

David Cole, City Manager noted the Council was provided with the annual list prior to the meeting; see attachment # J I for that list of City Officials. These are the positions that are required to be appointed annually.

On a motion by Beathem, seconded by Hudson, it was unanimously

RESOLVED to approve Council Order #061814, Appointment of City Officials by the City Council as presented in attachment #11.

17

request of the City Manager to confirm

I the appointment of Jennifer Madore as Finance Director for the City of Ellsworth.

Approved - Council Order #061814, Appointment of City Officials by the City Council as presented in attachment #11.




Council Order #061815, Approval of City Manager 's appointments.

See attachment # 12 for a complete list of City Manager's Appointments as proposed. Councilor Fortier noted if the position is confirmed than in tum the Deputy, Alternate, or Assistant is also confirmed through this Council Order. He noted it appeared Steven Fuller was missing from the list, his position was elevated to Assistant Planner. That position is not Assistant to the Planner; rather it is Assistant Planner. Fortier requested the Assistant Planner position, Steven Fuller with a 6/30/2019 term of expiration be added to the list being approved this even mg.


RESOLVED to approve Council Order #061815, Approval of City Manager's appointments as amended to include Steven Fuller as Assistant Planner, (see attachment # 1 lA).

Executive session to discuss personnel matters in accordance with MRSA Title 1, Chapter 13, Section 405, Paragraph 6A .


RESOLVED to approve entering executive session at 8: 16 PM for the purpose of discussing personnel matters in accordance with MRSA Title 1, Chapter 13, Section 405, Paragraph 6A.

Staff did not join the meeting. Councilor Hudson noted there would not be any formal action following the executive session except to adjourn the meeting.

On a motion by Beathem, seconded by Hudson, it was unanimously

RESOLVED to approve adjournment from the executive session at 8:43 PM.

Adjournment.

On a motion by Beathem, seconded by Crosthwaite, it was

18

Approved - Council Order #061815, Approval of City Manager's appointments as amended to include Steven Fuller as Assistant Planner, as amended in attachment #12A.

Approved - Entering executive session at 8:16 PM for the purpose of discussing personnel matters in accordance with MRSA Title 1, Chapter 13, Section 405, Paragraph 6A.

ApprovedAdjournment from executive session at 8:43 PM.

Approved-! Adjournment at 8:44

1PM.


DATE: JUNE 18, 2018 TIME: 7:00 PM PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMILTON, HUDSON, AND MOORE. CITY COUNCIL ABSENT: KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, TAMMY MOTE, LISA SEKULICH, RICHARD TUPPER, REGGIE WINSLOW, BERNIE HUSSEY, EDMUND MURRAY, JENNIFER MADORE, KELLY HERRICK, AND HEIDI GRINDLE.

RESOLVED to approve adjournment at 8:44 PM.

A final vote was taken with 6 members in favor (Beathem, Blanchette, Fortier, Hamilton, Hudson, and Moore) and 1 member voting in opposition (Crosthwaite).

A TRUE COPY /

~ . ~ Q /\ #( A TTES . £.l J,{ i biv\O (__,( l Eii>i-NOEL "ERNoLE r /7 I L!J1 f

19

DATE: JULY 16, 2018 TIME: 7:00 PM


PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMILTON, HUDSON, AND MOORE. CITY COUNCIL ABSENT: KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, TAMMY MOTE, LISA SEKULCH, KELLY HERRICK, JENNIFER MADORE, GARY SAUNDERS, REGGIE WINSLOW, BERNIE HUSSEY, DAVID HOPKINS, RICHARD TUPPER, AND HEIDI GRINDLE.

Call to Order.

Chairman Blanchette called the regular meeting of the Ellsworth City Council to order at 7:00 PM.



Rules of Order.

The meeting was conducted under Robert's Rules of Order and other rules adopted at the November 13, 2017 Annual Organizational Meeting of the Ellsworth City Council. After being recognized by the Chairman, a person may speak not more than three (3) minutes on any one item on the agenda. Jn addition, the person may speak not more than two (2) minutes in rebuttal.

Councilor Fortier officially requested agenda item # 12 - Council Order #071802, Request to reconsider deed restrictions on the Right-of-Way located on Clearwater Way. (Sponsored by Chairman Blanchette) be removed from the agenda at the applicant' s request.

There was no discussion on this item prior to a motion being made.


RESOLVED to approve removing Council Order #071802, request to reconsider deed restrictions on the Right-of-Way located on Clearwater Way at the applicant's request.

Call to Order.

I Pledge of Allegiance.

I Rules of Order.

!Approved -Removing Council Order #071802,

I request to reconsider deed restrictions on the Right-of-Way

I located on Clearwater Way at

I the applicant's request.

Adoption of minutes from the following meeting (s) of the Ellsworth City Council: I Approved - Adoption of minutes from the

>- 06/01/2018 Emergency Meeting. June l, 2018 };;> 0610412018 Special Meeting. I Emergency Meeting

and June 4, 2018 A TRUE COPY

ATTEST: _________ _

HEIDI-NOEL GRINDLE



PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMIL TON, HUDSON, AND MOORE. CITY COUNCIL ABSENT: KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, TAMMY MOTE, LISA SEKULCH, KELLY HERRICK, JENNIFER MADORE, GARY SAUNDERS, REGGIE WINSLOW, BERNIE HUSSEY, DAVID HOPKINS, RICHARD TUPPER, AND HEIDI GRINDLE.

011 a motion by Hamilton, seconded by Moore, it was unanimously

RESOLVED to approve adoption ofminutesfrom the June 1, 2018 Emergency Meeting and June 4, 2018 Special Meeting as presented.


I David Cole, City Manager reported the Printing House Square parking lot located behind Water and Main Streets has been substantially completed. 80 - 90% of the stripping was completed today. There are a few areas to finish tomorrow; however, the project for the most part is compete as far as the punch list items are concerned. ~ Cole commended Dugas Construction for the great job their company did on this project including communicating with the neighboring businesses, members of the public, and members of the community at large. The project went very smoothly considering the summer traffic and especially busy Fourth of July weekend. Cole felt this would be a project the City could be proud of for years to come. There will be an annual electronic waste collection event on Saturday, July 21, 2018 from 7 AM to 12 PM at Home Depot. This event is sponsored by the Ellsworth Noontime Rotary Club. Cole also announced there would be an E-waste collection event on August 25, 2018 at the Ellsworth High School from 9 Am to I PM; preregistration at Ellsworth City Hall for Ellsworth residents is required.

Committee Reports.

)> Councilor Fortier reported there is an aggressive movement within the Green Action Committee, as part of the Green Plan planning process through the Garden Club to introduce the Council to a single use plastic bag ban. They have asked if the Council would consider holding a workshop in September or early October so that they could make a presentation on the concept. Fortier did let the Committee know that if the Council had a couple other items to discuss at a workshop level it would be possible to add this item. The Council generally only holds workshops if there a couple of issues to discuss rather than just a single concept.

)> Councilor Fortier was honored on the last Wednesday of June to be part of the 12 member team at Maine Municipal that conducted an hour on camera taped interview with all four Gubernatorial Candidates. Each member of the Committee was allowed to ask a series of questions, the session was very informative and went

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2

I

Special Meeting as presented.

City Manager's Report.

Committee Reports.




very well. This is the first time all the candidates have been available and agreed to hold the forum on the same day.



Presentation of Awards.

Shawn Willey, for fifteen years of service with the Ellsworth Police Department. (June)

Shawn Willey was absent from the meeting. The certificate will be given to his supervisor for presentation at a later date.

David Hopkins, for five years of service with the Ellsworth Public Works Department. (July)

David Hopkins was present to accept his service award from Chairman Blanchette on behalf of the Ellsworth citizens.

UNFINISHED BUSINESS

There were no items under Unfinished Business this month.

CONSENT A GEN DA

CONSENT AGENDA: All items with an asterisk(*) are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests, in which event, the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

Council Order #071800, Request of the Deputy Treasurer/ Tax Collector to accept payments on tax acquired timeshare units per the attached spreadsheet and to authorize the City Manager to release said properties through Municipal Quit-

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ATTEST: ___ ~-----HEIDl-NOEL GRINDLE

3

Citizens' Comments.

j Presentation of Awards. Shawn Willey - 15 years of service with the Police Department.

David Hopkins - 5 years of service with

I the Public Works Department.


I Consent Agenda.

Approved - Consent Agenda as presented

1

this evening.

I Approved - CO

I #071800, accept payments on tax-




Claim Deeds. *

See attachment # 1 for a complete list of tax acquired timeshares that were sold during the course of the previous month.


RESOLVED to approve the C011sent Agenda as presented this evening.

NEW BUSINESS

Public hearing and action on the following business license application (s):

Ellsworth Lodge of Elks #2743, 317 High Street, for renewal of a City Class B License (Victualer, Alcohol and Special Amusement) and renewal of a State ClubOn Premise with Catering Malt, Spirituous and Vinous (Class I) Liquor License.





On a motion by Moore, seconded by Beathem, it was unanimously

RESOLVED to approve the request of Ellsworth Lodge of Elks #2743, 317 High Street, for renewal of a City Class B License (Victualer, Alcohol and Special Amusement) and renewal of a State Club-On Premise with Catering Malt, Spirituous and Vinous (Class I) Liquor License.

acquired timeshare units and release properties through I quit-claim deeds.

New Business.

ApprovedEllsworth Lodge of

I Elks #2743, 317 High Street, for renewal of a City Class B License (Victualer, Alcohol and Special

I Amusement) and renewal of a State Club-On Premise I with Catering Malt, Spirituous and

J Vinous (Class I) Liquor License.

Pavida Vise/rut Young dlb/a Thai Sana, 321 High Street, for renewal of a City Approved - Pavida Class C License (Liquor and Victuale11 and renewal of a State Restaurant Malt and Visetrut Young d/b/a Vinous (Class Ill and IV) Liquor License. Thai Sana, 321 High

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4

DATE: .JULY 16, 2018 TIME: 7:00 PM



Street, for renewal of The staff reports the premises are in compliance with required codes and ordinances I a City Class C necessary to issue the requested licenses. License (Liquor and

Victualer) and Public hearing was opened. renewal of a State

Restaurant Malt and There were no comments. I Vinous (Class III and

IV) Liquor License. Public hearing was closed.


RESOLVED to approve the request of Pavida Visetrut Young dlbla Thai Sana, 321 High Street, for renewal of a City Class C License (Liquor and Victualer) and I renewal of a State Restaurant Malt and Vinous (Class III and IV) Liquor

1 License.

Fogtown Brewing Co LLC d/b/a Fogtown Brewing Company, 25 Pine Street, for renewal of a City Class B License (Victualer, Alcohol, and Amusement) and renewal of a State Tavern (Class JV) Malt Only Liquor License.





On a motion by Beathem, seconded by Moore, it was unanimously

RESOLVED to approve the request of Fogtown Brewing Co LLC dlbla Fogtown Brewing Company, 25 Pine Street, for renewal of a City Class B License (Victualer, Alcohol, and Amusement) and renewal of a State Tavern (Class IV) Malt Only Liquor License.

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ATTEST: _ __ ~-----HEIDl-NOEL GRINDLE

5

I Approved - Fogtown Brewing Co LLC d/b/a Fogtown Brewing Company, 25 Pine Street, for renewal of a City

I Class B License (Victualer, Alcohol, and Amusement) and I renewal of a State Tavern (Class IV)

I Malt Only Liquor License.




Jennifer Goodrich Wing dlbla Peppers Pub Inc., 20 Water Street, for renewal of a City Class B License (Amusement, Victualer, and Alcohol) and renewal of a State Restaurant/Lounge Malt, Spirituous and Vinous (Class XI) liquor license.

I Approved - Jenn if er Goodrich Wing d/b/a Peppers Pub Inc., 20 Water Street, for

The staff reports the premises are in compliance with required codes and ordinances

1

renewal of a City necessary to issue the requested licenses. Class B License

(Amusement, Public hearing was opened. I Victualer, and

I Alcohol) and renewal

There were no comments. of a State



RESOLVED to approve the request of Jennifer Goodrich Wing dlbla Peppers Pub Inc., 20 Water Street, for renewal of a City Class B License (Amusement, Victualer, and Alcohol) and renewal of a State Restaurant/Lounge Malt, Spirituous and Vinous (Class XI) Liquor License.

Restaurant/Lounge Malt, Spirituous and Vinous (Class XI)

I Liquor License.

I

Melanie Om/or-Fox dlb/a Helen 's Restaurant of Ellsworth, 55 Downeast Highway, Approved - Melanie for renewal of a City Class C license (Victualer and Alcohol) and renewal of a Omlor-Fox d/b/a State Restaurant Malt, Spirituous and Vinous (Class I, II, Ill, JV) Liquor License.

I Helen's Restaurant of Ellsworth, 55

The staff reports the premises are in compliance with required codes and ordinances Downeast Highway, necessary to issue the requested licenses. I for renewal of a City





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ATTEST:---~-----HEIDI-NOEL GRINDLE

6

Class C License (Victualer and Alcohol) and renewal of a State Restaurant Malt, Spirituous and Vinous (Class I, II, Ill, IV) Liquor License.




RESOLVED to approve the request of Melanie Om/or-Fox dlbla Helen's Restaurant of Ellsworth, 55 Downeast Highway, for renewal of a City Class C License (Victualer and Alcohol) and renewal of a State Restaurant Malt, Spirituous and Vinous (Class I, II, III, JV) Liquor Lice11se.

Council Order #071801, Request of the Public Works Director to dispose of various Approved - Council pieces of equipment through a third party auction service. I Order #071801,

approve the sale of Lisa Sekulich, Public Works Director presented the plan to sell three pieces of the two remaining equipment through the Govdeals.com website. There were three items up for pieces of equipment auction; a 2007 Komatsu PC 138 Excavator, 1998 Case 621 B Loader, and 2005 on Govdeals.com at Ford F-250. See attachment #2 for the complete request, GovDeals.com Financial the reserve set by Settlement Services - Asset Sold What Happens Next explanation and Bill of Sale City staff and accept for the sold equipment. All of these items were setup on the website with a reserve the sale of the 2007 amount to ensure the City received at least the amount the equipment was worth as I Komatsu Excavator a trade-in. The auction closed on the loader and F-250 without meeting the reserve for $29,750, that has price. Those two pieces of equipment remain the property of the City of Ellsworth. already sold. The Komatsu excavator reserve price was met and exceeded. The auction ended with the City receiving a final bid price of $29,750. Per the Govdeals.com procedures (included in the packet as attachment #2) the high bidder than paid via a wire transfer to govdeals.com the bid price of $29,750 plus the auction fee and then I picked up the excavator in Ellsworth on Thursday. Now, that the excavator has been picked up, Govdeals.com will issue a check to the City. The check should arrive next week. Sekulich plans to re-auction the loader later in the season to see if the outcome is different. Everyone agreed this process worked very well. Sekulich confirmed this is the first time this type of process has been used to dispose of equipment within the City of Ellsworth. This process was very simple, basically Sekulich submitted some pictures of the equipment and a write-up was included on I the auction site. Govdeals.com provided some marketing for the equipment through a few other auto trader publications. The interest from the other publications and websites filter back to the Govdeals.com website and those sites are where a lot of the interest for the equipment orientated from. The excavator received approximately 30 bids throughout the course of the couple weeks it was on sale. The reserve price was met within 24 hours of placement on the site. The reserve price was $18,000, the City received $29, 750 and Sekulich was hoping it would be sold for $25,000. Councilor Hudson, was aware this topic had been discussed

A TRUE COPY

ATTEST: ___ .....-_____ _ HEIDI-NOEL GRINDLE

7

DA TE: JULY 16, 2018 TIME: 7:00 PM


PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, CROSTHWAITE, FORTIER, HAMILTON, HUDSON, AND MOORE. CITY COUNCIL ABSENT: KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, TAMMY MOTE, LISA SEKULCH, KELLY HERRICK, JENNIFER MADORE, GARY SAUNDERS, REGGIE WINSLOW, BERNIE HUSSEY, DAVID HOPKINS, RICHARD TUPPER, AND HEIDI GRINDLE.

before and this was the right direction to take for disposing of the equipment; however, she questioned the way the motion was phrased. The motion states the Council is moving to approve Sekulich's request and accept the sale. The concern is the sale has already taken place and the equipment has been picked up. It didn' t appear the Council has the option to vote no at this point. Sekulich saw the motion as closing the loop on the sale, as the Council has to approve the sale of equipment. Hudson felt the loop should be closed ahead of the bidding next time. Councilor Fortier noted he and Councilor Beathem were discussing that concern and thought possibly next time Sekulich should approach the Council for approval on the minimum bid amount and the reserve amounts so the Council can authorize the sale , of the equipment once the bid price has reached the reserve amount. The only hesitation Sekulich had with that idea was it is not really advantageous to put the reserve amount out in the public arena because it could negatively impact exceeding the reserve amount. Hudson suggested having the reserve amount in the Council packets to approve; however, not announcing the amount. Fortier noted once the information is available it becomes a public record. The Council will do some research to find the best way to address this concern. Sekulich included the procedure for Govdeals.com in the packet as attachment #2 to demonstrate the short tum-around time between accepting the bid price, having the equipment picked up and then the City receiving their money for the property. Councilor Hamilton noted since there are still two pieces of equipment that have not been sold, he suggested making a motion tonight addressing this issue so that Sekulich has the ability to move that forward. He believed the wording could be changed to allow for the sale of the other two pieces and accept the one that has been sold.


RESOLVED to approve Council Order #071801, approve the sale of the two remaining pieces of equipment on Govdeals.com at the reserve set by City staff and accept the sale of the 2007 Komatsu Excavator for $29, 750, that has already sold.

Executive session to discuss personnel matters in accordance with MRSA Title 1, Chapter 13, Section 405, Paragraph 6A.

On a motion by Beathem, seconded by Fortier, it was unanimously A TRUE COPY

ATTEST:---~-----HEIDI-NOEL GRINDLE

8

I Approved - Entering executive session at 7:19 PM for the I purpose of discussing




personnel matters in RESOLVED to approve entering executive session at 7:19 PM for the purpose of / accordance with discussing personnel matters in accordance with MRSA Title 1, Chapter 13, MRSA Title I, Section 405, Paragraph 6A. Chapter 13, Section

Tammy Mote, Deputy City Manager joined the executive session.

On a motion by Fortier, seconded by Hamilton, it was unanimously

RESOLVED to approve adjournment from the executive session at 7:38 PM.

Council Order #0 71 803, Discussion and action on the item from the executive session.

Chainnan Blanchette stated the Council had agreed in principle on general tenns for a contract extension for Manager Cole; however, they are still working on the exact wording. This item will be considered for approval on the next Council meeting or possibly a special Council meeting if one is scheduled in the meantime. Councilor Fortier noted this would allow the Council to see and review the full document.

No formal vote was taken this evening.

Executive Session to discuss labor contracts in accordance with MRSA Title I, Chapter 13, Section 405, Paragraph 6D.

1

405, Paragraph 6A.

!Approved -Adjournment from the executive session at 7:38 PM.

No formal vote was taken this evening.

Approved - Entering I executive session at 7:39 PM for the

On a motion by Beathem, seconded by Fortier, it was unanimously purpose of discussing labor contracts in

RESOLVED to approve entering executive session at 7:39 PM for the pu1pose of I accordance with discussing labor contracts in accordance with MRSA Title 1, Chapter 13, Section MRSA Title I, 405, Paragraph 6D. I Chapter 13, Section

Tammy Mote, Deputy City Manager joined the executive meeting. There will not be any fonnal action following the executive session except to adjourn the meeting.

On a motion by Beathem, seconded by Hamilto11, it was una11imously A TRUE COPY


9

405, Paragraph 6D.

/Approved -




RESOLVED to approve adjournmentfrom the executive session at 8:09 PM.

Adjournment.


RESOLVED to approve adjournment at 8: 10 PM.

Adjournment from

I the executive session at 8:09 PM.

'

ApprovedAdjournment at 8: 10

IPM. I

RECORD OF SPECIAL MEETING ~ " '-* '-/- (I j ELLSWORTH CITY COUNCIL

DATE: AUGUST 3, 2018 TIME: 8:00 AM PLACE: ELLSWORTH CITY HALL COUNCIL CHAMBERS CITY COUNCIL PRESENT: BEA THEM, BLANCHETTE, FORTIER, HAMIL TON, AND MOORE. CITY COUNCIL ABSENT: CROSTHWAITE AND HUDSON. KEY SPEAKERS PRESENT: CITY MANAGER DAVID COLE, TAMMY MOTE, MICHELE GAGNON, STEVE FULLER, MICHAEL HANGGE, AND HEIDI GRINDLE.

Call to Order.

Chairman Blanchette called the special meeting of the Ellsworth City Council to order at 8:00 AM.

Council Order #081800, Request of the Human Resources Committee to appoint Lisa Enman as a Regular Planning Board member with a term to expire 0613012020.

There was no discussion prior to a motion being made.


RESOLVED to approve Council Order #081800, Request of the Human Resources Committee to appoint Lisa Enman as a Regular Planning Board member with a term to expire 0613012020.

Council Order #081801, Request of the Human Resources Committee to appoint Richard Lyles as an Alternate (1) Planning Board member with a term to expire 0613012019.

There was no discussion prior to a motion being made.

011 a motion by Beathem, seconded by Fortier, it was unanimously

RESOLVED to approve Council Order #081801, Request of the Human Resources Committee to appoint Richard Lyles as an Alternate (1) Planning Board member with a term to expire 0613012019.

Adjournment.


RESOLVED to approve adjoumment at 8:03 AM.

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ATTES~-J;. ~1wJJ G~& - HEiDi:NOEL GRINDLE f /0/2oi f'

Call to Order.

Approved - Council Order #081800, appoint Lisa Enman as a Regular Planning Board member with a term

I to expire 06/30/2020.

Approved - Council Order #081801, appoint Richard Lyles as an Alternate (1) Planning Board member with a term to expire 06/30/2019.

jApprovedAdjournment at 8:03 AM.

Memo To: CC:

From: Date: Re:

Heidi Noel Grindle, City Clerk City Council David Cole, City Manager Kelly Herrick, Tax Collector/Deputy Treasurer August 9, 2018 Personal Property Collections Authorization

Tax Collector/Deputy Treasurer I City Hall Plaza • Ellsworth, ME 04605-1942

Phone (207) 669-6634 • Fax (207) 667-4908 kherrick@el Isworthmaine. gov

Taxes are committed annually, and they are committed from the Assessor to the Tax Collector personally. The City then utilizes the lien process to collect delinquent real estate taxes; however, the same statutes do not apply to personal property taxes. The City has historically used the Small Claims process to collect these outstanding debts. This method can lead to claims being filed in District Court in the name of the City of Ellsworth (not the Tax Collector) and additional costs to be incurred.

Title 36 of the MRSA Section 1032 provides, in part, " ... the municipal officers [Council] may in writing direct that a civil action be brought in the name of the municipality against the person assessed in order to collect an unpaid tax . . .. "

The Maine Municipal Association Manual also provides that "This is the only instance in which the

municipal officers are empowered to take the enforcement of a tax out of the hands of the tax

collector, and it may be done only by written order of the municipal officers." It further suggests that

written direction should be given as to each taxpayer against who suit is to be brought, and each

written direction should be signed by the municipal officers.

It has been past practice to wait until the account balance accumulates to an amount great enough to

justify the costs associated with the collection. Once the balance reaches this amount, the account will

be turned over to the collection agency.

If the Council agrees to approve this request, the suggested motion would be:

Move to approve Council Order# , request of the Tax Collector/ Deputy Treasurer to initiate civil actions in the name of the City of Ellsworth for the purpose of collecting delinquent personal property taxes per the attached list.

- rill f~ja~d CiJMy,...(~ (.{() (ort _µ_11 i-- '9 f-.lll ~ COUNCIUCOMMITTEE BOARD TIME AND PLACE MEMBERS

City Council 3"1 Monday of every month 7:00 PM Member _::;;-/<..i t.. <fl=of /6 o ~ - Term to Exgire Marc S. Blanchette (C) 11 /201 9

3 Year Tenn Jan and Feb Gary M. Fortier -11'"0 r / r a f 1112019 2"d Monday - 7:00 PM Dawn Ihle Hudson 11/20 19

Dale A. Hamilton 11/2020 John L. Moore 11/2020 Stephen K. Beathem I 1/2018 Robert H. Crosthwaite 11 /201 8

Ellsworth Library Trustee 4th Monday of every month 5: 15 PM Member Tem1 to Exgire (main floor of Library). Anne Lusby (T) 11/2019

3 Year Tem1 Meetings that fall on a holiday are Ma1iha P. Nordstrom 11/2020 rescheduled on a case by case basis, Spencer Patterson King l l/2020 depending on when trustees are Jane McLetchie (S) 11/20 18 available. Ronald J. Fortier (C) 11120 18

Ellsworth School Board 2"d Tuesday at 6:30 pm Member Term to exgire (Fom1ed by vote on 2/2014) City Hall Council Chambers. Kelly McKenney ll /201 8

Joanne A very 11 /2019 3 Year Tenns after formation Paul Markosian (VC) 11/20 19

Rob A. Hudson 11 /2020 Brenda Thomas (C) 11/2020

Planning Board 1" Wednesday of every month Name Term to ExQirc Date AQQOinted 7:00 p.m. John DeLco 06/30/2023 06/18/2018

Five regular members - five year term Lisa Enman 06/30/2020 08/03/2018

T wo alternate members - two year Mike Howie 06/30/2019 09/15/2014

term John Fink-C 06/30/2021 06/20/2016 Roger P. Lessard 06/30/2022 06/19/2017 Alternate Richard Lyles, Alt. (1) 06/30/2019 08/032018 Vacant, Alt. (2) 06/30/2020

Finance Committee Meeting/ 7: 15 meeting every Friday at City City Council Members: Stephen Beathem, Marc Blanchette, and Dawn Council Workshop Hall Hudson.

A Q uorum of Councilors are usually No Finance Meeting the first Friday Alt., John Moore.

present. of July and the Friday after

The ONLY action taken will be signing Thanksgiving Day.

of the Warrant by Committee members. Workshops arc discussions only; no action will be taken. Frenchman Bay Partners On an as needed basis. City Council appointment: Jennifer Fortier

Annual meeting first weekend in February. Location varies.

*Changes proposed at the 08/20/2018 Regular Council Meetine.

COUNCIL/COMMITTEE BOARD TIME AND PLACE MEMBERS Board of Appeals 4•h Monday of month Name Term to Ex[!ire Date A[!(!Ointed

6:30 p.m. Jeffrey Toothaker (C) 06/30/2019 06/16/2014 Five members, one associate, five year Stephen Salsbury 06/30/2023 06/18/2018 term On an as needed basis. Miehelle Begin 06130/2022 02/12/2018 Same members serve on the Board of Jarad Wilbur * 06/30/2022 08/20/2018 Assessment Review Bruce Sawyer 06/30/2020 06/15/2015

Jefferson Clark 06/30/2021 06/20/2016 Associates J1mui WilbuF 06/J0/2019 02fl2,l2018 Vacant* 06/30/2019

Harbor C ommission 2nd Wednesday of every month Name Term to Ex(!ire Date Am:~ointed 6:00 PM. James Bergin (VC) 06/30/2019 06/20/2016

Seven members 3 year terms, staggered Robert Merrill (S) 06/30/2019 06/20/2016 number of years for terms. Arthur Corliss 06/30/2021 06/18/2018

R. Fred Ehrlenbacb 06/30/2021 06/18/2018 Frank Pierson 06/30/2020 06/19/2017

Three alternates 1 year terms. Steve Henry 06/30/2020 06/19/2017 Mark Remick (C) 06/30/2020 06/19/2017

Alternates F. Mark Whittaker 06/30/2019 06/18/2018 Vacant 06/30/2019 Vacant 06/30/2019 Honorary Member City Council Members: John Moore and Dale Hamilton. Staff Members: Adam Wilson.

Historic Preservation Commission 4rh Wednesday of every month Name Term to Ex[!ire Date A(!(!Ointed 4:00 p.m. Carla Haskell 06/30/2019 06/20/2016

Five members, three year term Carolyn Ackerman (C) 06/30/2021 06/18/2018 MHFI• ll01tey 06/30f2020 06/1912017 Catherine Fox * 06/30/2020 08/20/2018 :Veeeet 06,l3(),l202J William Fogle * 06/30/2021 08/20/2018 Terri Cormier 06/30/2019 06/20/2016 City Council Member: Marc Blanchette

Local Roads (Ad-Hoc Committee) On an as needed basis. City Council M embers: Stephen Beatbem and Marc Blanchette.

Solid Waste (Ad-Hoc Committee) On an as needed basis. City Council Members: Stephen Beathem and Gary Fortier.

*Chane.es prop0sed at the 0812012018 Re2ular Council Meetine..

COUNCIL/COMMITTEE BOARD TIME ANO PLACE MEMBERS Recreation Commission 1" Wednesday of every month 6:00 Name Term to Ex[!ire Date Am~ointcd

p.m. Robert Hessler 06/30/2019 06/19/2017 Nine members, two year term Tammy Mete ()(;/3()/2()19 92/12/2() 18

Vacant* 06/30/2019 08/20/2018 Vacant (C) 06/30/2019 03/19/2018 Morgan Sarro 06/30/2019 06/19/2017 Robert Miller 06/30/2019 06/19/2017 April Clifford 06/30/2019 06/1 9/2017 Courtney Bunker 06/30/2020 06/18/2018 Amy Phillips 06/30/2020 06/18/2018 Vacant 06/30/2020 City Council Members: Gary Fortier and Dawn Hudson. Staff Member:

Voter Registration Board of Appeals On an as needed basis. Name Term to ExQire Date A1mointed Lynn O'Kane - City Clerk Appt. 06/30/2022 06/18/2018

Three members: l City Clerk appointee Steven Joy - Rep. Full Appt. 06/30/2019 06/20/2016 (Chair) (4 yr term); 1 full Republican Martha Dickinson- Dem. Full Appt. 06/30/2019 06/20/20'16 appointee (3 yr term), 1 full Democratic A Item ates appointee (3 yr term). (Title 21-A ss. l 03.1, Vacant as of 112018 - Rep. Alt. Appt 06/30/2019 06/20/2016 ssl03.3) John Fink - Dem. Alt. Appt. 06/30/2019 06/20/2016 Human Resources Committee On an as needed basis. City Council Members: Marc Blanchette, Stephen Beathem, and Robert

Crosthwaite. Street Light Committee On an as needed basis. City Council Members: Marc Blanchette, Gary Fortier, and Dawn

Hudson. Members: John Lynch, and Ray Williams. Staff Member: Glenn Moshier.

Human Services Committee On an as needed basis. City Council Members: Gary Fortier, Dale Hamilton, and John Moore. Members: Tom Martin. Staff Member: Jenn Madore.

Penobscot Downcast Cable Television On an as needed basis. City Representative: Gary Fortier. Consortium Regional Committee meets Alt. City Representative: Jason Ingalls.

quarterlv. Library Special Collections Committee On an as needed basis. City Council Member: Marc Blanchette.

Library Trustee: Ron Fortier. Staff Member: Amy Wisehart and Charlene Clemons. Members: Mark Honey.

• Chane.es orooosed al the 0812012018 Ree.ular Council Meelin!!..

COUNCIL/COMMITTEE BOARD TIME AND PLACE MEMBERS Public Safety Planning On an as needed basis. City Council Members: Stephen Beathem, Robert Crosthwaite, and Dale (Ad-Hoc Committee) Hamilton.

Staff Members: Troy Bires, Glenn Moshier, and Richard Tupper. Ellsworth Housing Authority 2"0 Wednesday of each month at the Tenant ReQresentatives: Term to exQire Date AQQOinted Tenant Representative - 4 year terms Union River Estates on Water Elizabeth Martell 9/1/2020 Member Representative - 5 year terms Street. David Remick 11112021

Member ReQresentatives: Jarad Wilbur 111/2023 2/12/2018 Jeri White 1/1/2021 Jefferson Clark 1/1/2019 3/19/2018 Eleanor Jones 11112019 Raymond Williams 11112019

Parks & Leisure (Ad-Hoc Committee) On an as needed basis. City Council Members: Gary Fortier, Dale Hamilton and Dawn Hudson. Staff Members:

Business Development Corporation 4th Monday of each month City Council Members: Robert Crosthwaite (Ex-officio) (EBDC) 5pm to 7pm Auditorium Staff Members: David Cole, City Manager (Ex-officio)

Emergency Medical Services On an as needed basis. City Council Members: Gary Fortier, Stephen Beathem, Marc Committee Blanchette

Staff Members: Glenn Moshier, Richard Tupper David Cole, City Manager (Ex-officio)

• Changes proPQsed at the 08/20120 I 8 Regular Council Meeting.

(. / 11()..r) LJV'{ tJh i[(JQ/JQOS u.11clu ( CM\{'1 t fr'i/lld 4.

COUNCil/COMMITTEE BOARD TIME AND PLACE ._, MEMBERS /7

City Council 3r<1 Monday of every month 7:00 PM Member Tenn to Exgire Marc S. Blanchette (C) 11/2019

3 Year Tem1 Jan and Feb Gary M. Fo1tier 1112019 2nd Monday - 7:00 PM Dawn Ihle Hudson 1112019

Dale A. Hamilton 11/2020 John L. Moore 11/2020 Stephen K. Beathem 1112018 Robert H. Crosthwaite 1112018

Ellsworth Library Trustee 4th Monday of every month 5: 15 PM Member Tenn to Exgire (main floor of Library). Anne Lusby (T) 1112019

3 Year Tem1 Meetings that fall on a holiday are Martha P. Nordstrom 11 /2020 rescheduled on a case by case basis, Spencer Patterson King 11 /2020 depending on when trustees are Jane McLetchie (S) 11/201 8 available. Ronald J. Fortier (C) 11/2018

Ellsworth School Board 2"d Tuesday at 6:30 pm Member Term to exgire (Fonned by vote on 2/2014) City Hall Council Chambers. Kelly McKenney 111201 8

3 Year Terms after formation Joanne A very 11/2019 Paul Markosian (VC) 11/2019 Rob A. Hudson 11 /2020 Brenda Thomas (C) 11/2020

Planning Board JS' Wednesday of every month Name Term to Exl!ire Date A(!l.!Ointed 7:00 p.m. John DeLeo 06/3012023 06/18/2018

Five regular members - five year term Lisa Enman 06/30/2020 08/03/2018

T wo alternate members - two year Mike Howie 06/30/2019 09/15/2014

term John Fink-C 06/30/2021 06/20/2016 Roger P. Lessard 06/30/2022 06/19/2017 Alternate Richard Lyles, Alt. (1) 06/30/2019 08/032018 Vacant, Alt. (2) 06/30/2020

Finance Committee Meeting/ 7:15 meeting every Friday at City City Council Members: Stephen Beathem, Marc Blanchette, and Dawn Council Workshop Hall Hudson.

A Quorum of Councilors are usually No Finance Meeting the first Friday Alt., John Moore.

present. of .July and the Friday after

The ONLY action taken will be signing Thanksgiving Day.

of the Warrant by Committee members. Workshops arc discussions only; no action will be taken. Frenchman Bay Partners On an as needed basis. City Council appointment: Jennifer Fortier

Annual meeting first weekend in February. Location varies.

* Changes followin11. the 08/20120 18 Regular Council Meeting.

COUNCIL/COMMITTEE BOARD TIME AND PLACE MEMBERS Board of Appeals 4rh Monday of month Name Term to Ex[!ire Date A(![!Ointed

6:30 p.m. Jeffrey Toothaker (C} 06/30/2019 06/16/2014 Five members, one associate, five year Stephen Salsbury 06/30/2023 06/1812018 term On an as needed basis. Jarad Wilbur · 06/30/2022 08/20/2018 Same members serve on the Board of Bruce Sawyer 06/30/2020 06/15/2015 Assessment Review Jefferson Clark 06/30/2021 06/20/2016

Associates Vacant 06/30/2019

Harbor Commission 2nd Wednesday of every month Name Term to Ex[!ire Date A1mointed 6:00 PM. James Bergin (VC) 06/30/2019 06/20/2016

Seven members 3 year terms, staggered Robert Merrill (S) 06/30/2019 06/20/2016 number of years for terms. Arthur Corliss 06/30/2021 06/18/2018

R. Fred Ehrlenbach 06/30/2021 06/18/2018 Frank Pierson 06/30/2020 06/19/2017

T hree alternates 1 year terms. Steve Henry 06/30/2020 06/19/2017 Mark Remick (C) 06/30/2020 06/1 9/2017

Alternates F. Mark Whittaker 06/30/2019 06/18/2018 Vacant 06/30/2019 Vacant 06/30/2019 H01101WJ' Member City Council Members: John Moore and Dale Hamilton. Staff Members: Adam Wilson.

Historic Preservation Commission 4rh Wednesday of every month Name Term to Ex[!ire Date A(![!Ointed 4:00 p.m. Carla Haskell 06/30/2019 06/20/2016

Five members, three year term Carolyn Ackerman (C) 06/30/2021 06/18/2018 Catherine Fox 06/30/2020 08/20/2018 William Fogle 06/30/2021 08/20/2018 Terri Cormier 06/30/2019 06/20/2016 Citv Council Member: Marc Blanchette

Local Roads (Ad-Hoc Committee) On an as needed basis. City Council Members: Stephen Beathem and Marc Blanchette.

Solid Waste (Ad-Hoc Committee) On an as needed basis. City Council Members: Stephen Beathem and Gary Fortier.

* Chan2es followin2 the 0812012018 Re2ular Council Meeting.

COUNCIL/COMMITTEE BOARD TIME AND PLACE MEMBERS Recreation Commission I" Wednesday of every month 6:00 Name Term to ExJ;!ire Date Ai:mointed

p.m. Robert Hessler 06/30/2019 06/19/2017 Nine members, two year term Vacant 06/30/2019 08/20/2018

Vacant (C) 06/30/2019 03/19/2018 Morgan Sarro 06/30/2019 06/19/2017 Robert Miller 06/30/2019 06/19/2017 April Clifford 06/30/2019 06/19/2017 Courtney Bunker 06/30/2020 06/18/2018 Amy Phillips 06/30/2020 06/18/2018 Vacant 06/30/2020 Cit)' Council Members: Gary Fortier and Dawn Hudson. Staff Member:

Voter Registration Board of Appeals On an as needed basis. Name Term to ExJ;!ire Date Ai:mointcd Lynn O'Kane - City Clerk Appt. 06/30/2022 06/ 18/2018

Three members: 1 City Clerk appointee Steven Joy - Rep. Full Appt. 06/30/2019 06/20/201 6 (Chair) (4 yr term); l full Republican Martha Dickinson- Dem. Full Appt. 06/30/2019 06/20/201 6 appointee (3 yr term), 1 full Democratic A ltemates appointee (3 yr term). (Title 21-A ss.103.1, Vacant as of 112018 - Rep. Alt. Appt 06/30/2019 06/20/201 6 ss103.3) John Fink - Dem. Alt. Appt. 06/30/2019 06/20/201 6 Human Resources Committee On an as needed basis. City Council Members: Marc Blanchette, Stephen Beathem, and Robert

Crosthwaite. Street Light Committee On an as needed basis. City Council Members: Marc Blanchette, Gary Fortier, and Dawn

Hudson. Members: John Lynch, and Ray Williams. Staff Member: Glenn Moshier.

Human Services Committee On an as needed basis. City Council Members: Gary Fortier, Dale Hamilton, and John Moore. Members: Tom Martin. Staff Member: Jenn Madore.

Penobscot Downcast Cable Television On an as needed basis. City Representative: Guy Fortier. Consortium Regional Committee meets Alt. City Representative: Jason Ingalls.

quarterly. Library Special Collections Committee On an as needed basis. City Council Member: Marc Blanchette.

Library Trustee: Ron Fortier. Staff Member: Amy Wisehart and Charlene Clemons. Members: Mark Honey.

*Changes following lhe 0812012018 Regular Council Meeting.

COUNCBL/COMMITTEE BOARD TIME AND PLACE MEMBERS Public Safety Planning On an as needed basis. City Council Members: Stephen Beathem, Robert Crosthwaite, and Dale (Ad-Hoc Committee) Hamilton.

Staff Members: Troy Bires, Glenn Moshier, and Richard Tupper. Ellsworth Housing Authority 2"c1 Wednesday of each month at the Tenant Re12resentatives: Tenn to ex12ire Date A1212ointed Tenant Representative - 4 year terms Union River Estates on Water Elizabeth Martell 9/112020 Member Representative - 5 year terms Street. David Remick 1/1/2021

Member Re12resentatives: Jarad Wilbur 1/1/2023 2/12/2018 Jeri White 1/1/2021 Jefferson Clark 111/2019 3/1 9/2018 Eleanor Jones 111/2019 Raymond Williams 11112019

Parks & Leisure (Ad-Hoc Committee) On an as needed basis. City Council Members: Gary Fortier, Dale Hamilton and Dawn Hudson. Staff Members:

Business Development Corporation 4th Monday of each month City Council Members: Robert Crosthwaite (Ex-officio) (EBDC) 5pm to 7pm Auditorium Staff Members: David Cole, City Manager (Ex-officio)

Emergency Medical Services On an as needed basis. City Council Members: Gary Fortier, Stephen Beathem, Marc Committee Blanchette

Staff Members: Glenn Moshier, Richard Tupper David Cole, City Manager (Ex-officio)

• Changes following the 0812012018 Rei!ular Council Meet in!!.

Heidi Grindle

From: Sent: To: Subject:

Joel Ackerman <[email protected]> Tuesday, July 31 , 2018 3:52 PM Heidi Grindle Historic Preservation

Attention: This e-mail message is from an external source. Please do not open

attachments or click links from an unknown or suspicious origin.

Dear Heidi:

I spoke with Mark Honey a few days ago, and regretfully, his health is not good and not likely to improve. Mark said he would no longer be able to do any tasks for the Historic Preservation Commission, nor is he able to get out to attend any meetings. Mark stated that his position should be filled by someone else. I think the City owes him thanks for his many years on the Commission and a huge amount of historic research on Ellsworth and the surrounding area. He has completed work that no one else had the time, expertise or interest in doing. Our fifes and also the genealogy section at the Library are filled with his informative documents. We are very grateful.

Carolyn Ackerman, Commission Chair

1

July 13, 2018

To: Heidi Grindle, Clerk

('(µJiu_\ c, JJ.--:fi oft ro{ --#~Of) to S

From: Carolyn Ackerman, Chair, Ellsworth Historic Preservation Commission

Re: Openings on the Commission

We had a meeting of the Historic Preservation Commission this week, and met with Catherine Fox and Bill Fogle who both expressed interest in our work. We are pleased with their comments, questions and backgrounds and think they will be an asset to the Commission. We recommend that they be appointed to the two vacant positions.

Attached is information about the candidates.

Introduction & Short Bio:

Name: Address:

Phone: E-mail:

Catherine Fox

145 Gary Moore Rd. (resident & property owner) Ellsworth, Maine 04605

664-0928 [email protected]

Childhood: Washington & Hancock counties, raised by elderly relatives who loved to tell stories about local history and folklore.

Education: Graduate degrees in History and Anthropology, University of Maine at Orono, Cornell University. Specialty in history of New England, Atlantic Provinces, and Quebec (NEAPQ). Field, laboratory, and museum training in historical

archaeology & prehistoric archaeology.

Dissertation: "The Great Fire in the Woods" of 1763: A History of Forest Fires in Maine from 1700 to Present.

Teaching experience: History of Maine; Early American History; Native American

History

Worked in past as: Assistant archivist at Northeast Archives of Folklore and Oral History at University of Maine under Edward D . Ives for ten years. Assistant editor of Northeast Folklore. Coauthor of A Catalogue of the Collections of the Northeast Archives

Work current: Past 30 years as free-lance editor of scholarly books, specialty in history, anthropology, and archaeology. Clients include Cambridge University Press; Oxford University Press; University Press of New England; University of Arizona

Press; School for Archaeological Research Press. Average of 30 titles per year. Topics include historical preservation and the conservation of archaeological sites.

Current status: Semi-retired, looking for volunteer opporrunities where my experience in local and Maine history, and in historic and prehistoric archaeology, will be useful.

Heidi Grindle

From: Sent: To: Cc: Subject:

Bill Fogle <[email protected]> Tuesday, April 10, 2018 8:59 AM Heidi Grindle Terri Cormier Historic Preservation Commission membership

Attention: This e-mail message is from an external source. Please do not op'en attachments or click links from an unknown or suspicious origin.

Dear Heidi,

I would like to apply to be a member of the Ellsworth Historic Preservation Commission.

I am a member of the Ellsworth Historical Society and a homeowner and resident of the city living in a 118-year old house on Elm Street downtown. Although I did not grow up here, my mother and her siblings were born in Ellsworth, and my uncle Deale 8. Salisbury was a state representative, founder of the Ellsworth Historical Society, and the author of "Ellsworth: Crossroads of Downeast Maine." I took many of the architectural ph~tos that appear in that book.

My interest in the architecture of the city is mainly with the residences from the turn of the century. I have two little dogs who require frequent walks, so I pass by the large, decaying r~sidences of Pine Street many times each day. I have done many photographic studies of the Jordan House at 48 Pine Street. I have studied and photographed several buildings no longer standing, for my uncle's book as well as for my own interest.

Please contact me if you wish to ask questions or would like further information about me.

Yours sincerely, Bill Fogle 31 Elm Street 667-0034

Heidi Grindle

From: Lori Roberts Sent: To:

Thursday, July 26, 2018 2:55 PM Heidi Grindle

Subject: FW: Board of Appeals???

Hi Heidi : Its true ... Michelle has moved out of Ellsworth and will no longer be quailified to serve ... See her response

below. Can we put the vacancy on Facebook again? Let me know what you think ..... . Lori

Loretta "Lori" Roberts Deputy Code Enforcement Officer

1 City Hall Plaza Ellsworth, Me 04605 Phone 207.667.4910 Fax 207.669.6618 lroberts(a),ellsworthmaine.gov www.ellsworthmai ne.gov

From: Michelle Begin <[email protected]> Sent: Thursday, July 26, 2018 2:51 PM To: Lori Roberts <[email protected]> Subject: Re: Board of Appeals???

Attention: This e-mail message is from an external source. Please do not open attachments or click links from an unknown or suspicious origin.

Hi Lori l I'm so sorry I never sent the official letter! I have moved to Dedham and will not be able to serve moving forward. 1 was unsure of the timeframe or would have given you better warning. Thanks so much!

On Thu, Jul 26, 2018 at 2:42 PM, Lori Roberts <[email protected]> wrote:

Hi Michelle:

1 have been notified by staff that you have moved out of Ellsworth and are no longer going to be an Appeals Board Member, is this true???® Drop me a line to either tell me I have lost my mind or that this is your intention. Thank you for everything!

Lori

1

Heidi Grindle

From: Sent: To: Subject:

Hi Heidi,

Tammy Mote Tuesday, July 31, 2018 8:16 AM Heidi Grindle Recreation Commission

Due to my return as an employee of the City of Ellsworth, I will need to resign from my board position on the Recreation Commission.

Thanks, Tammy

Tammy Mote Deputy City Manager City of Ellsworth One City Hall Plaza Ellsworth, ME 04605 207-669-6602

/[n ~~~~~~~~~~~~~~~~~-l-C-i~-H-a-11-Pl-~~. -Ell~Mh,M~~~=

ELLSWORJH Phone (207) 669-6604 • Fax (207) 667-4908 B1 L,i11e,~. I ""i~ur<', l.iJc. hgrindle@e llsworthmaine.gov

[email protected] [email protected]

BUSINESS LICENSE APPLICATION

CUSTOMER #89 APPLICANT: POTTS DANIEL MAILING ADDRESS: LAKESIDE CEDAR CABINS, 397 MARIAVILLE ROAD ELLSWORTH, ME 04605 MAP LOT: 077006000000 BUSINESS TELEPHONE: 2 15-858-0200 FAX NUMBER: EMA IL ADDRESS: NAME OF BUSINESS (OBA): LAKESIDE CEDAR CABINS LOCATION OF BUSINESS: 397 MARJA VILLE ROAD NUMBER OF EMPLOYEES: NATURE OF BUSINESS: LODGING DESCRIPTION: LODGING Public Heari ng Notice Fee

PROPERTY OWNER: POTTS DANIEL C ADDRESS:

BUSINESS OWNER: POTTS DANIEL ADDRESS:

PARTNER: DANIEL C. POTTS: 207-667-9295

SIGNATURE: Jft~ DATE: 7 (Q - 30 - {,)

PHONE NUMBER:

PHONE NUMBER: 207-667-9295

LICENSE EFFECTIVE FROM: EXPIRES: 08/3112019

LICENSE TYPES

Class A Establishment Designated as an establishmcnl requ.iring a combination of any FOUR city licenses. (amusement, lodging, liquor, victualer 's)

SJ00.00 Class B Establishment

Designated as an CSIBblishment requiring a combination of any nfREE city licenses. (amusement, lodging, liquor, victualer's)

$85.00 _Clan C Establi~hment D~gnated as an establishment requiring a wmbination of any TWO city licenses. (amusement, lodging. liquor, victualer's)

$65.GO _Consumer F"areworks Retail Salts License

$500 _ Vic:Cualer"s Provider offood of any sort for public a>nsumpliDD eitbr.r on or off premises for a fee. $)5.00 _Mobile Vmding U.oits Operation of any vehicle, including a lunch wagon. a fixed mobile vending unit or roammg unit which is used for the sale of any prepared food. $45.00

A mmen>ent Live music, dancing, enlUtabunent, exhibition. perl'onnancc, shows, diversions.

$35.00 _Lodginj: House

_New _Renewal Place providing sleeping acwmmodations with or widiout meals and charges a f= including but not limited to boarding houses, hotels, inns aud motels.

$30.00 + 2.00Jroom _Liquor Alcobolic bevu-ages. All liquors but not limited to wine, bcc:r or spirits, on and off premises OOMl'nnption

4-rc.1de $35.00

a.-.afJ din& or ate.a containing pinball, Video games, ba&etclle 881Jles, pool and bilb~'"'

devices or less l.J.> . (j)

over J l $35.00 _Speci1I Amusement · Live music, dancing, entertainment, exhibition, and perfonnanccs. shows and diversions that include lhe vff'cring of alcoholic beverages.

$35.00

CODE ENFORC ENT/HEALTH OFFICER DATE: '8"-1<-f~ /<(

POLICE ~f PAttTME°M DATE:<f/ I~/! t/ I hereby certify that all taxes and fees due the City of EDswonh have/have not been paid in full

~~!\?:.~\\~ ~ RlfAXCOLLECTOR REMARKS:

APPROVAL CRITERIA

City Officials, (Code EnfoTCCment Officer, Fire Chief & Police Chie.t) sbaJI cause inspections to be made and by signing above confirm tiJe premises are m compliance with ahe following:

A. Curran Land Use OrdiDancc B. CUrreot I 0 J Life Safety Code C. Current Ch.,,kr 14 Fm Prevention Codes and Ordinances D. Cum:nt Chapt~ S9 Consumer Fireworks Sales Licen!lc an~

Commcn:iaJ Outdoor PUbJic Fireworlcs/Pyrot Display Onfinaoce.

E. Oimnt Electrical Code F. Cmrent Building Code G. ~t PJumbing and Subsurface Wastewater Disposal Rules ff. Current Sewci-/Stonn Water Ordlnance I. OBTent Maine State Food Code J. As a condition of approval, the Police and/or Fire Department

may require that Police and/or Fire personnel be present before, dwing, w aftCT the event. at the applicant's expense.

In its consideration to approve or deny "said request, the City Council sbaJl determine that the ~Jicant has: A.) Obtained ·· approval from appropriate city· officials; B) Paid all arrearages of City taxes, fees or any other obligations owed to the City; C) Is in cornpJiaoce with any requirements for obtaining the license or pcnnit plnUaol to ~his or any other ordinance and any state or federal law.

/.a City Clerk ~~~~~~~~~~~~~~~~~~l~C~i~~H~a~ll~P~~u~• E~llswort~ ME 04605-1942

ELLSWORTH Phone (207) 669-6604 • Fax (207) 667-4908 ll1i-11"·" · ' ' "'' " ,."· I .ik hgrindlel@ellsworthmaini:.gov

lhowc::[email protected]: .go1 mmonk@ellswo11hnrnint:.go1

BUSINESS LICENSE APPLICATION

CUSTOMER #2 14 APPLICANT: BUZA KEVIN R MAILING ADDRESS: 33 BIRCH AVENUE, ELLSWORTH, ME 04605 MAP LOT: 136113000000 UUSINESS TEI .EPHONE: 207-602-0123 FAX NUMBER: EMAJL ADDRESS: bran~<~1bransart.com

NAME OF BUSINESS (OBA): SILVER SAINTS SANCTUARY LOCATION OF BUSINESS: 33 BIRCH AVENUE NUMBER OF EMPLOYEES: NATURE OF BUSINESS: LODGING DESCRIPTION: LODGING

PROPERTY OWNER: I;3&K REAL ESTATE HOLDINGS LLC J\ DDRESS: ~ 3 Sr'r"' AvL

PHONE NUMBER:

BUSINESS OWNER: Sil.VER SAINTS SANCTUARY ADDR1:ss: 1 ~ t;1~ Avt....

PHONE NUMBER: 207-664-6005

REAL ESTAT: KEVIN BUZA: 207-667-5355

REAL ESTAT: BARB BUZA: 207-664-6005

SIGNATURE: DATE:

LICENSE EFFECTIVE FROM: EXPIRES: 08/3112019

LICENSE TYPES

Class A Establishmt11I Designated as an establishment r•rin&• combiDalion of any FOUR city licenses. (1muscmcn1, lodging. liquor, victualer's)

$100.00 Ous B Establisbmeat

iksignllcd as an alllbtisfunmt nquiring a combination of 111y THREE city lic:ensc:s. (a111uscmen1, lodging. liquor, vic:tuaJu' s)

SIS.00 aan c EstablJfl11nenf

Designated as an cstiblntuncnt reqvq a combiution Or my TWO city Jicmses. (amuxmm1, lodgin& liquor, vicniala's)

$'65.IO _ Coaaumcr F'_..rb Rdall Salts Uceue

$500

Vkfnler's PrOYidcr of bid of my sort for public CQ!Panp«ioa dCba Oii W off punisa tor a fee. S35M _Melllle Vsadlftl V•lts Op:nlicm of ay vehicle, inc:lucffng • tundl ldlOn. a med mobile nnding unll or roamill& unit whidl is ued for Che 9alc of any prepared food. $45.18

AIMlffllHllC LiYe music, dancing, mt.ettaiNneM. exhibdion. pedonnance, shows, diversions.

~Lodcili& ~e $35M _New ~Ra.wal

Plaoc providing slcoplag •(:!M!D!!!O\faaions with or without rnr:als 111d dmraes a fcie includiq but noc limited co boantiag houses, hocds. inns ud mok:b.

SM.to+ l.tl/,._ _u, .. , Aleol111llc llewnpl. AJI liquors but DOI limilc:d lo wiDc, hoer Of

spirits, oo md ofr ~ cor .. 16mption

4-~, .....ildin& 01 sa c:onlmilim& pinball, video pmes, ~le games. pool and bill--''" dcvita or less b ·~

ncr u m.eo _Special Amai-ait· U-woe ll'lusic. danc:inc. encenainintllt, exhibition, and perfonnanc:cs, shows and diversions thll inc:lucle lhe otrerio1 of alcobolic bevcnttes.

$35.00

~\IEDB\':

~ll!f MEALTH OFFICER DATE: r-- - /

I hereby certify that aU tues aad fees due the CiCy of Ellsworth bavelbave not beeo paid in full.

CITY SURER/f AX COLLECTOR REMARKS:

APPROVAL CRITERIA

City Officials, (Code F.nf~cmeot Qtficcr, Fire Cbief &. Polic:e Cbinf) shall cause imcpectioas to be made and by signia& above c:oafirm 1be prcrniles .-e iD compliance with lhe foDowing:

A Cmm1 Lad Use Onliunce B. Cumm IOI Ufc Safety Code C . Cllmnt °"*' 14' Fire PreYmlion Codes Md OrdinanMS D. o.rt:nt Qapltr S9 CoDamneJ Firewab Sales Liccme _.

c....n:iat OuldoorNbtic F°~ OiapJay OrdiD-=e.

B. Cuna Elec:lrpl Code F. Qm:ml BuildiDg Code 0. Oan:nt Plmli.billa and SubsurfKe Wutewa1e1 Disposal Rules ff. Cwrmt ScwalSr.ann Water Ordinance I. Omml Maiac SC. Food Code J. A• • cooditioa of epprom, the Police and/or Fire 0eparimen1

may nquh that Police 91tdlot Fire personnel be present before, dllriDg. or after 1be eveat, at the applic8at's expense.

In its considention to llJlllrOVC or doay aid Rq&lCSl. cbe Cil)' Couacil sbaJI detc:nnine 1hal the applicmt has: A.) Obtained appro\lllJ fiam appopilde c:iry. oftic:ials; B) Paid all anearases of City cues, fees or any other obligatiom owed to lhe City; C) Is in C01r1Jliallce with any requirunc:Dts for ~ the licc:nsc or permit pursuant to Olis or any 01beJ- ord.inantt md any sta~ or feda-aJ law.

(7o:Al7l;1 ()>c. d.JA <ff 0 !/for

~~~~~~~~~~~~-P_u_bl_ic_W_o_rk_sD_i_re_ct_or {/;I' ~ _ ~ I City Hall Plaza • Ellsworth, ME 04605- 1942

ELLSWOI\..TH Phone (207) 667-2563 • Fax (207) 667-4908 Business, Leisure, Life. [email protected] llsworthmaine.gov

MEMO To: City Council Members

From: Lisa Sekulich, Public Works Director

Date: 08/17 /2018

Re: Bid Award for Maintenance Paving

On Friday, August 10th, 2018 the City of Ellsworth accepted bids for Maintenance Paving. Six RF P's were requested and four bids were received. Attached is a copy of the summary of bids and the actual bids received.

The following is a summary of the bids:

Wellman Paving, Inc. The Lane Construction Corp. Eaton Paving and Excavation LLC K.J . Dugas Construction, Inc. Ring's Paving Co, Inc. Pike Industries

$310,314. 75 $310,619.75 $312,545.15 $362,065.40 Did not return a bid Did not return a bid

The low bidder was Wellman Paving by only $305. Attached for your review are the bid results and municipal references for Wellman Paving since they have not completed work for the City in the past. The second lowest Bidder was The Lane Construction Corp., who have done various project with/for the city in previous years.

If the Council approves this request, the follow ing motion is suggested:

Move to approve the request of the Public Works Director to award the 2018 Maintenance paving contract to per the attached pricing. The Contract amount to be funded from the Local Roads Capital Improvement Account.

Shim Surface 9.5 Surface

unit MM 12.S MM

VENDOR BID AMOUNT prices unit prices unit prices

Wellman Paving Inc. $310,314.75 78.00 78.00 68.87

Lane Construction, CO $310,619.75 90.00 80.00 69.40

Eaton Paving & Excavation LLC $312,545.15 85.60 85.60 71.25

K.J. Dugas Construction $362,065.40 86.00 86.00 75.00

Rings Paving CO, Inc no bid received

Pike Industries no bid received

·:~

I '\v_rli,· /f~ A True Copy: ~'v1 /.6 Attest: \

Heidi-Noel Grindle ~/o/Z111J>-City Clerk

Hot Mix Asphalt

11:00 AM

August 10, 2018

Base 12.S MM Base 19.0 MM

unit prices unit prices

68.87 68.87

69.40 69.00

71.25 70.25

75.00 75.00

Pavement Fine grade

butt joints unit prices

10.00 0.75

5.50 0.75

15.50 0.52

10.00 2.00

Type 3

HMA Hand placed

Reclaiming Driveway Lips Curb pavement Milling

1.15 135.00 18.00 155.00 3.00

1.10 175.00 14.05 200.00 2.90

0.85 155.00 14.50 162.00 3.52

1.52 164.00 20.00 175.00 6.00

CITY OF ELLSWORTH 2018 BID SHEET

HOT MIX ASPHALT

ITEM EST. QUANTITY UNIT PRICE TOT AL AMOUNT

SHIM MIX ( 9.5mm or 12.5mm ) 70ton $ 1-'i' . (.)(.) $ 5 !.{ l.d} . oo

SURFACE (9.5mm ) 170ton $ -:r ~. 00 $ I ~I 6l- Lk 0

SURFACE (12.5 mm) 1,762 ton $ LP ~ . 'll $ 1.;> I, 34 Z. ct q BASE (12.5 mm) 1,763 ton $ Le 8: . 8'1 $ 1 ~ 1. '411 . ~ I

BASE (19.0 mm) 0 ton $ Lt~· r 1 $

PAVEMENT BUTT JOINTS 300 syds $ 10 _00 $ 3 00 0

FINE GRADE 16,020 syds $ ' 1 s $ I .;:>, 0 15

RECLAIMING to 2" Minus 16,020 syds $ 1. 15 $ l'K,£'.t d-3

DRIVEWAY LIPS 40 ton $ 13 5 . 00 $ 5 LJ ()O . oo

TYPE 3 HMA CURB 555 ft $ 1'8'. oo $ ct qqo

HAND PLACE PAVEMENT Oton $ 155 . 00 $

MILLING 0 syds $ 3 . oo $

TOTAL $ J I o, ~ 14 IS

***Please include unit prices for each item even if estimated quantity is zero***

Name of Bidder: w~11 ma n Vet v1r14 1 o c. Address:

Telephone: ;;) ~ 3 · '8 8 d o Fax: ;r Jo · S 1 ~ 3

&(SA-kVh p,c:f1-CA_ El1 z..o.be..t-h #esfun \/ 1u: Pve r]d enT

Signature:

Name & Title: (Please Print)

Date: 'ir { 10 / 18

CITY OF ELLSWORTH

2018 BID SHEET HOT MIX ASPHALT

ITEM EST. QUANTITY UNIT PRICE TOTAL AMOUNT

SHIM MIX ( 9.5mm or 12.5mm) 70ton $ 90.00 $ 6,300.00

SURFACE (9.5mm) 170 ton $ 80.00 $ 13,600.00

SURFACE (12.5 mm) 1,762 ton $ 69.40 $ 122,282.80

BASE (12.5 mm) 1,763 ton $ 69.40 $ 122,352.20

BASE (19.0 mm) Oton $ 69.00 $

PAVEMENT BUTT JOINTS 300 syds $ 5.50 $ 1,650.00

FINE GRADE 16,020 syds $ 0.75 $ 12,015.00

RECLAIMING to 2" Minus 16,020 syds $ 1.10 $ 17,622.00

DRIVEWAY LIPS 40 ton $ 175.00 $ 7,000.00

TYPE 3 HMA CURB 555 ft $ 14.05 $ 7,797.75

HAND PLACE PAVEMENT O ton $ 200.00 $

MILLING O syds $ 2.90 $

TOTAL $ 310,619.75

*UP/ease include unit prices for each item even if estimated quantity is zero***

Name of Bidder: The Lane Cons truction Corporation

Address: 953 Odlin Road

Bangor, Maine 04401

Telephone:

Signature: -7r=:_20_7_-_94_5_-0_8...:..7.:...3-b'--.L-J-J<...4"<<-.:...:,,,___~07-945-0874 ~4Lhp~ ~ Name & Title: (Please Print) Brain A . Raymond. Distric t Manager

Date: Augyst 10. 2018

CITY OF ELLSWORTH 2018 BID SHEET

HOT MIX ASPHALT

ITEM EST. QUANTITY UNIT PRICE TOTAL AMOUNT

SHIM MIX ( 9.Smm or 12.5mm) 70ton $ <[fS-.~o $ ~992 d" >

SURFACE (9.5mm) 170ton $ ~s:'° $ / f. S-S:{,. o" SURFACE (12.5 mm) 1.762 ton $ 71. 2.~ $ I ;;s-~'!~ .. s-o

BASE (12.5 mm) 1,763 ton $ 71-l_S.-

$ )2-5,t/3, 7s-7o, zs-

BASE (19.0 mm) 0 ton $ $

PAVEMENT BUTT JOINTS 300 syds $ /.5'. S-0 $ 7{ /~,. ,,_ ;

FINE GRADE 16,020 syds $ (J, s-z.. $ q 330 'YO

RECLAIMING to 2" Minus 16,020 syds $ CJ, 8.S-$ /5. 117.t'A

7

DRIVEWAY LIPS 40ton $ /SS, <10 $ ~Jco de

TYPE 3 HMA CURB 555 ft $ ;r. .IO $ ~o17 ~ HAND PLACE PAVEMENT Oton $ IR. '1D $

MILLING 0 syds $ 3, s.z.

$

TOTAL $ 312.. :S-l/5, 1£ )

***Please include unit prices for each item even if estimated quantity is zero***

Name of Bidder:

Address:

Telephone:

Signature:

Name & Title: (Please Print)

Date:

CITY OF ELLSWORTH 2018 BIO S-HEET

HOT MIX ASPHALT

~ esT. QUANTITY UNJI PRICE TOTAL AMOUNT

SHIM MIX ( 9.5mm or 12.5mm) 70 ton $ 86.00 $ 6,020.00

SURFACE (9.Smm ) 170 ton $ 86.00 $ 14 620.00

SURFACE (12.5 mm) 1,762 ton $ 75.00 $ 132,150.00

.BASE (12.5 mm) 1,763 ton $ 75.00 $ 132,225.00

BASE (19.0 mm) Oton $ 75.00 $ 0.00

PAVEMENT BUTT JOINTS 300 syds $ 10.00 $ 3,000.00

FINE GRADE 16,020 syds $ 2.00 .$ 32,040.00

RECLAIMING to 2" Minus 16,020 syds $ 1.52 $ 24,350.40

DRIVEWAY UPS 40 ton $ 164.00 $ 6,560.00

TYPE 3 HMA CURB 555 ft $ 20.00 $ 11, 100.00

HANO PLACE PAVEMENT Oton $ $175.00 $ 0.00

MILLING 0 syd& $ 6.00 $ 0.00

TOTAL $ 362,065.40

*~'P/eas9 Include unit prices for each Item even If estimated quantity Is zero-•

Name of Bidder: K J Dugas Construction Inc

Address: P 0 Box 298

Surry, Maine 04684

Telephone: 207-667-2440

Signature:

Name & Title: (Please Print) Kenneth Dugas President

Oate: 8-10-2018

August 15, 2018

89 Goshen Road Winterport, ME 04429

223-8820 phone 223-5 123 fax

[email protected]

Re: Experience and Qualification References

Please see below list of towns that Wellman Paving has worked with within the past year.

The work includes but is not limited to; Road Reconstruction , Ditching. Culvert Replacement, Road Paving and Parking Lot Reconstruction/Paving.

Town of Dover .lack Clukey [email protected]

Town of Newburgh Cindy Grant ncwbun.?.hm!!ravun inets.nct

Town of Howland David Wilson howland~T1howlanci!llH.iill'..R!:g

Town of Hamdpen Sean Currier filLblicworksuiiha11112Q!;nmainc.gQY

Pavement warranty is standard for 1 year.

Respectfully,

~Q:, ~.; ?ye_' k___ Vice President Wellman Paving, Inc.

234-4151

862-3034

89 Goshen Road, Winterport ME 04496 / www.wel lmanpaving.net I www.winterportfuel.net

P: 207.223.8820 I f: 207.223 .5123 I c: 356.0230

From: Jack Clukey [mailto:jclukey@dover-foxcroft .org] Sent: Wednesday, August 15, 2018 9:24 AM To: Libbie Preston <[email protected]> Subject: Reference

Hi Libby, Please use this as a letter of reference regarding paving for the Town of Dover-Foxcroft.

Wellman Paving Inc. was the low and successful bidder for the Town of Dover-Foxcroft's 2018 paving work. This year's paving work is nearly complete and we have been very pleased with the quality and responsiveness that Wellman has provided on this project. Wellman has been willing to accommodate our schedules in terms of the prep work and has processed changes in the scope of the project at our request very promptly and has done so in a way that has improved the end result of the project. I would not hesitate to recommend awarding a project to Wellman Paving Inc if they are once again the low and successful bidder for our annual paving work. I would be happy to answer any questions regarding our experience with Wellman Paving. Best Regards, Jack

Jack Clukey Town Manager, Dover-Foxcroft

48 Morton Avenue, Suite A Dover-Foxcroft Maine 04426 Email : [email protected] Telephone: 207.564.3318 x1014

2

August 15, 2018

City of Ellsworth City Manager/ Mayor/ City Councilors One City Hall Plaza Ellsworth, ME 04605

To Whom It May Concern,

8 Main Street P. 0 . Box 386 Howland, ME 04448-0386 Ph: {207) 732-3513 F: (207) 732-4896

The Town of Howland has worked with Wellman Paving over the past several months on a multi-road restoration project. This project began in the late summer of 2017 and is continuing today.

The staff of Wellman Paving have been courteous and professional and are highly knowledgeable in their field. At intervals along the project they have provided suggestions on how to better the quality of the project, provide opinions on how to extend the useful life of the roadways and keep the price reasonable and within contracted amounts.

Wellman has also been open to changing their daily direction at times to accommodate the particular needs of residents without allowing it to hold up progress or scope of the original project.

The knowledge of Wellman's on site staff are invaluable to myself in particular when they discover and report to me unforeseen issues or complications and provide their best opinion on how to correct the issues and carry on.

Personally I look forward to a continuing positive professional relationship between the Town of Howland and Wellman Paving as we continue to work to improve the roads for the taxpayers of Howland and its visitors.

I would highly recommend Wellman Paving as a professional and highly experienced contractor for your municipal projects.

Sincerely,

David Wilson Town Manager

TEL 862-3337

August 15, 2018

TOWN OF HAMPDEN DEPARTMENT OF PUBLIC WORKS

106 WESTERN A VE. HAMPDEN, ME 04444

To: Lisa Sekulich, Public Works Director, City of Ellsworth From: Sean Currier, Public Works Director, Town of Hampden Subject: Town Paving - Letter of Reference

FAX 862-5067

Lisa, We have contracted Wellman Paving for the Town paving program during the previous two fiscal years. They have been timely and respectful in their process, working with us on traffic issues and resident feedback to provide the best possible outcome for the Town. We have been very satisfied with the finish product and would continue to work with Wellman in the future. Any issues found by our field inspector were addressed and rectified with no push back or negativity. We would be happy to recommend Wellman for future municipal paving projects.

Thank you,

)~ 1~-Sean Currier

c OUl)G\ I O<::-JiA qt (J t J fj(J

M-'L~------------l-C-i-ty_H_a_ll_P_la-z~-~-~-/-1!~-0-:-h-~M-rk_Es_~-4-~~-:-_~-~~-~ ELLSWQ1'_TH Phone (207) 667-2563 • Fax (207) 667-4908 Business, Leisw·e, Life. [email protected]

MEMO To: City Council Members

From: Lisa Sekulich

Date: 08/15/18

Re : Bid Award for 2019 Public Works Director Truck

On Tuesday, July 10th the City of Ellsworth held a bid opening for a new 2018 or 2019 Yi Ton 4

Wheel Drive Extended Cab Pickup for the City's Public Works Director. Four dealerships

responded with bids: Darling's Chevrolet, Darling's Dodge, Darling's Ford and Quirk Ford .

Attached you will find copies of the Bid Summary Sheet. Following is a summary of the bids:

VENDOR SPECS (Make, Model, Year) Total Price

Darling's Chevrolet 2019 Chevy Silverado 1500 $22,069.00

Ellsworth

Darling's Dodge 2018 Dodge lSOOST $19, 632.00**

Bangor

Darling's Ford 2018 Ford FlSO $23,853.00**

Bangor

Quirk Ford 2018 Ford F-150 $27,430.00

Bangor

I am recommending the Council approve the bid from Darling's Chevrolet for the 2019

Chevrolet Silverado 1500 Yi Ton 4 Wheel Drive Pickup due to the passing of the required order

by date (July 20, 2018 ) for the low bid for the 2018 Dodge 1500ST.

If the Council approves this recommendation, the following motion is suggested:

Move to approve the request of the Public Works Director to award the purchase of a new

2019 Chevrolet Si/verado 1500 % Ton 4 Wheel Drive Extended Cab Pickup as specified to the

bidder, Darling's Chevrolet, at a cost of $22,069.00 to be paid for through the Water

Department, Highway Department and Waste Water Departments, Capitol Improvement

Accounts.

Name of Company

Varney - Bangor

Darlings Chevy - Ellsworth

Darlings Auto Mall - Ellsworth

Darlings Ford - Bangor

Darlings Chevy - Bangor

Darlings Dodge - Bangor

Quirk - Bangor

Whited Ford Truck Center

A True Copy

Mt est:

2018 Truck

F150

1500ST

Ford F150

Cost of Truck

29,353.00

25,132.00

30,197.00

Marcia Monk

Highway Pickup Truck

July 10, 2018

11:00 AM

2019 Truck Cost of Truck

Silverado 1500 27,569.00

Trade in value

5,500.00

5,500.00

5,500.00

2,767.00

Deputy City Clerk/ Administ rative Programs Coordinator

Total price 2018 Total price 2019

22,069.00

23,853.00

19,632.00

27,430.00

City of Ellsworth, Maine Request for Bids

(1) New 2018/2019, Yi ton 4WD Extended/Double Cab Truck with 6 ft bed

BID FORM

I. Four-Wheel Drive Pick-Up

Make C,hw'i Model: 'Si\u.erad-0 \~OQ L'£:> l./W~ ~Cab Year: ~\q

Price: Four-Wheel Drive Pick-Up

Total Price for New Pick-Up:

Trade in: l!,MV~ o 20069-MC2500 V;:r.JJ IGC~K2.'IU"ll&>tl$"f'117 o Approximately 122,000 miles o V8 o 4WD

Trade in Price:

$ '-l 1 SOC> "'•4-hoo+ Pt otJ o~

$ ~ Soo L-Ot'.J..h .P1o0

2. Special Conditions or Restrictions on Bid Price:

3. Deviations from Specifications: (Please enumerate. Add additional page, if necessary.)

/,,_Qt( LJllb-fhv tnQfs ad- ti.Va1\abl-L rc?f.l*1 V1'1yl +la:>f"S 2 • drf11.te O/\Ly /v112~*st-----_____ _

4

4. Warranty. Item furnished, parts and labor shall be fully guaranteed as follows: (include warranty if available)

5. Delivery

LJ.t.e.)l.S° <f'- ID .Qeys will be required for delivery of the item quoted following receipt of the order.

\ ~ \ D°'4)/\t.a~ H w 'I 6. Parts & Service ~\ \Stuor-4-h 1 1'\1\£.

State the location of your parts and service department. Indicate the time (in days) that it will take for parts to be delivered. If the company has a mobile repair unit, state the current hourly and mileage rate with applicable minimum, if any.

Name of Company: :=Du.c\\DO's CJ\evroLe±· Address: -lo--'l~-~ .......... -..-.....____..........:W-.;J--+-,,_;;_,.~~~l'-+-+-1-..:......::....0...::::__:C):....:.f./loO..::: S Signature : _.::~"""~~c::.:.._-F;""'-'DiE~EE:l.-::--==-~~~~~~~~~~-

Printed Na e: ::/i,.~l@ ~),cr:o(

Title: ~IYJ.VC/6( &ks Telephone: ~"J-crtJ. .... !&tR Fax: ~ 9l/J - /BtS: Date: 7jo/1 y'

5

• Darling's Chevrolet Jessica Bouchard I 207-992-1506 I [email protected]

City of Ellsworth [Fleet) 2019 Chevrolet Sllverado 1500 LD (CK15753) 4WD Double Cab

Window Sticker

f suMi!A~v· J:~;'f: ~,~;;: . ~-~~~:....,..,.··~ 1'· .. ,;:;:,!:Li:."::.:. ·.

[Fleet] 2019 Chevrolet Silverado 1500 LO (CK15753) 4WD Double Cab

lnterior:Dark Ash with Jet Black Interior Accents, Cloth seat trim

Exterior 1 :Summit White

Engine, 5.3L EcoTec3 VB with Active Fuel Management, Direct Injection and Variable Valve Timing

Transmission, 6-speed automatic, electronically controlled

. OPTIONS ~.:},:;.~~-~;·-. :- .. ,.._.,A :..t· • • ~ ·~: . • •. ! - .· •

,- ....... ' -r-.... .. .,,_ \. . ~·-

MSRP:$38,400.00

CODE

CK15753

MODEL MSRP

(Fleet] 2019 Chevrolet Silverado 1500 LO (CK15753) 4WD Double Cab

OPTIONS

$38,400.00

II Darling's Chevrolet Jessica Bouchard I 207-992-1506 [email protected]

--------·------(Fleet] 2019 Chevrolet Silverado 1500 LO (CK15753) 4WD Double Cab

1WT

A91

AE7

AKO

AQQ

DL8

GAZ

GU6

H2R

108

JL1

Kl4

L83

MYC

NE1

PCM

R9Y

RBZ

RD6

VQ2

ZY1

. . .. ···- · ·- -···- .. -: ~u~~ ~.c~No~~ .~;

Est City:16 (2018) MPG

Est Highway:22 (2018) MPG

Work Truck Preferred Equipment Group

Remote Locking Tailgate

Seats, front 40/20/40 split-bench, 3-passenger, driver and front passenger manual recline

Glass, deep-tinted

Remote Keyless Entry, with 2 transmitters

Mirrors, outside heated power-adjustable

$0.00

Inc.

$0.00

Inc.

Inc.

Inc.

Summit White $0.00

Rear axle, 3.42 ratio $0.00

Dark Ash with Jet Black Interior Accents, Cloth seat trim $0.00

Audio system, Chevrolet Infotainment System with 7" diagonal color $0.00 touch-screen, AM/FM stereo

Trailer brake controller, integrated $275.00

Power outlet, 110-volt AC Inc.

Engine, 5.3L EcoTec3 VS with Active Fuel Management, Direct $0.00 Injection and Variable Valve Timing

Transmission, 6-speed automatic, electronically controlled $0.00

Emissions, Connecticut, Delaware, Maine, Maryland, Massachusetts, $0.00 New Jersey, New York, Oregon, Pennsylvania, Rhode Island, Vermont and Washington state requirements

WT Convenience Package $710.00

Fleet Free Maintenance Credit ($45.00)

Tires, P255nOR17 all-season, blackwall $0.00

Wheels, 17" x a· (43.2 cm x 20.3 cm) painted steel $0.00

Fleet Processing Option $0.00

~~00~ ~~

SUBTOTAL

Adjustments Total

Destination Charge

TOTAL PRICE

$39,340.00

$0.00

$1 ,495.00

$40,835.00 .........

---------------------------- ------This document contains lnfonnatlon considered Confidential between GM and its Clients uniquely. The information provided Is not Intended for public disclosure. Prices, specifications, and availability are subject to change without notice. and do not Include certain leas, taxes and charges that may be required by law or vary by manufacturer or region. Perfonnance figures are guldelnas only, and actual parfonnance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparers Input Is subject to the accuracy or the Input provided.

Data Version: 6029. Data Updated: Jul 6, 2018 9:53:00 PM PDT. - ------- -------

Jul 9, 2018 Paga 2

II Darling's Chevrolet Jessica Bouchard I 207-992-1506 I [email protected]

[Fleet] 2019 Chevrolet Silverado 1500 LD (CK15753) 4WD Double Cab

Est Highway Cruising Range:572.00 mi

- ··---·-----This document contain s Information considered Confidential between GM and Its Clients uniquely. The information provided is not intended for public disclosure. Prices. specif1Catlons, and availability are subjeet to change without notice, and do not Include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only. and actual performance may vary. Photos may not represent actual vehicles or exact configuration&. Content based on report preparer's inpu1 Is subject to the accuracy of the Input provided. Data Version: 6029. Data Updated: Jul 6, 2018 9:53:00 PM POT.

Jul 9, 2018 Page3

'


CODE

CK15753

COlO~S · -. CODE

GAZ.

[Fleet] 2019 Chevrolet Silverado 1500 LO (CK15753) 4WD Double Cab

MODEL

2019 Chevrolet Silverado 1500 LO 4WD Double Cab Work Truck

DESCRIPTION

Summit White

···:··· ... · . .,,. • ... . ·-- -.. ~- ,~ .. --·~ -~--t·7·· .. -~~= ~ . PREFERRED EQUIPMENT GROUP \,-;'•;·;,:~· ~'-~ -~'"'::.e .. •• 4'1C' ....... J. l l t. : ~ ti. ....... ~~~ ,,:;!.;~~-.:..-----i.-..: ... ·:. \ .. ::: ... :.......l ~

CODE

1WT

A91

AKO

DLS

DESCRIPTION

Work Truck Preferred Equipment Group includes standard equipment

Remote Locking Tailgate (Included and only available with (AQQ) Remote Keyless Entry.)

Glass, deep-tinted (Included and only available with (PCM) WT Convenience Package.)

Mirrors, outside heated power-adjustable (includes driver's side spotter mirror) (Black. Included and only available with (PCM) WT Convenience Package.)

t ---~ •.. ,., __ ... - ·· . . .. - -. ~- .. ~-·•··•- .. ·--r· .. ~~;~ ,. " : ADDITION~L EQUIP.MEHT-: IN"fERJ9R : \ ,~/ ;& .·,::, ; • • · ·- .e .... .;1-. . ..... .... .,,.. '"' -· •• ~ • . : ..... ~,-~ .... -.......:.~...:.-:.... .... . ~~· - -

CODE DESCRIPTION

AQQ

Kl4

Remote Keyless Entry, with 2 transmitters (Included and only available with (PCM) WT Convenience Package. Includes (A91) remote locking tailgate.)

Power outlet, 110-volt AC (Included with (PCM) WT Convenience Package.)

. ADDiTIONAL EQUIPM.ENT-~-M~C~ICAi:~.\;~t~ "'1- : · ; UJ..~-: _;.. ···~·~-· ~ , , -·\ •. ..:n":::cl.~:..:.. ~..:... ~ ........ ..!.U:..'1. :.

CODE DESCRIPTION

JL1 Trailer brake controller, integrated

"' - .• ~,;.. ·t ; -c _:'1' ~ ...

Inc.

Inc.

Inc.

Inc.

Inc.

MSRP

$38.400.00

MSRP

$0.00

MSRP

$0.00

MSRP

MSRP

$275.00

This document contains infonnetion considered Confidential between GM and i1s Clients uniquely. The information provided Is not intended for public disclosure. Prices, gpecifallons. and availability ere sub)ec:t to change without notice, and do not Include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual perfonnance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's input Is subject to the accuracy of the Input provided. Data Version: 6029. Data Updated: Jul 6. 2018 9:53:00 PM PDT.

------- ·----Jul 9, 2018 Page4


--.. ·--- --------------------(Fleet] 2019 Chevrolet Silverado 1500 LO (CK15753) 4WD Double Cab

- --·~--------·--·· ----------- -·----~· - - ; ;·--· ---~~- - ,- -- ~ "- 1.-+ ' .... ' -i -.. .. ~ 1. .. ,,:·t";i.J';... • - ., 11 ' ... :.. .. •--flt ..,. .. f • .:.:

ADD~:rtONAL EQUIP.ME~!-P,AClfA'GE~.\ ~~·; :/,J! ""~\ ... ". ~'!-:,\:~> . . ~~ -:.-;·:-ti_:-~~-,t~ ~~:.~i z; :~·::~;.- . .: •· •• • ·: .. .! - • • . .,·,;... _ ... ~ ~ ..... ,,_ .. t ,_~-; _,,._ v ... t .... ~~ __ j'.1 ... t.~1:-_,;,....., __ i.;.;.;.w~h - ...... r • ,. .·..:. ..

CODE DESCRIPTION

PCM

CODE

R9Y

VQ2

SEAT TYPE ~t:,.:t.r · "">' ..-,1 ."'1"\"~ .t),\' I•,._. oi. '."" I > .:,

CODE

AE7

: PAINT.

CODE

GAZ

F---~ .

' AXLE -· ·~~:-;. )":·.

CODE

GU6

···~ -·-------- ----WT Convenience Package includes (AKO) tinted windows, (K14) 110V outlet, (AQQ) Remote Keyless Entry, (A91) remote locking tailgate and (DL8) power mirrors

DESCRIPTION

Fleet Free Maintenance Credit This option code provides a credit in lieu of the free oil changes, tire rotations and inspections for one maintenance service during 1st year of ownership. The invoice will detail the applicable credit. The customer will be responsible for all oil change, tire rotations and inspections costs for this vehicle. (Requires one of the following Fleet or Government order types: FBC, FBN, FCA, FCN, FEF, FLS, FNR, FRC or FGO. Not available with FDR order type.) •CREDIT•

Fleet Processing Option

DESCRIPTION

Seats, front 40/20/40 split-bench, 3-passenger, driver and front passenger manual recline with outboard head restraints and center fold-down armrest with storage. Vinyl has fixed lumbar and cloth has manual adjustable driver lumbar. (STD)

" . '

DESCRIPTION

Summit White

DESCRIPTION

Rear axle, 3.42 ratio

MSRP

$710.00

.J. ~· •. MSRP

($45.00)

$0.00

MSRP

$0.00

MSRP

$0.00

MSRP

$0.00

------~------ -------·----This document contains Information considered Confidential between GM and Its Clients uniquely. The information provided is not Intended for public disclosure. Prices, specifocations, and avallab~ity are subject to change withou1 notice, and do not Include certain lees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, end actual performance may vary. Photos may not represent actual vehicles or ex.aci configurations. Content based on report preparer'& Input is subject to the accuracy of the input provided. Data Version: 6029. Data Updated: Jul 6, 2018 9:53:00 PM PDT. -· .. ···-----------

Jul9. 2018 Page 5


CODE

H2R

RADIO ·~,, :- . \ .. ~ d'!'"-..._ .. ·..:

CODE

108

''.; --- ··:- .., .. _,., ..• ~ ·:· ,_ .. ENGIN~ ·~~'{ . ;."•: '· .

.1 '-.-.. .., .l..:-~-,,,.~.:. ~ ... -..... . -

CODE

L83

:;:rff4t.sNiiss10N·-~~: . -'! .. _~ .... U~-·.!.M.~1"' ,. , .:._ ,•....., '•

CODE

MYC

eMlssiQ°Ns ·r;i.:~-. :1 .,,;&\.... . ..:. 1,.·U,.~ ... ~ ~ -~J_., .. ; l:_t·

CODE

-------------------[Fleet] 2019 Chevrolet Silverado 1500 LO (CK15753) 4WD Double Cab

DESCRIPTION

Dark Ash with Jet Black Interior Accents, Cloth seat trim

DESCRIPTION

Audio system, Chevrolet Infotainment System with 7" diagonal color touch-screen, AM/FM stereo with seek-and-scan and digital clock, includes Bluetooth streaming audio for music and select phones. (STD)

DESCRIPTION

Engine, 5.3L EcoTec3 V8 with Active Fuel Management, Direct Injection and Variable Valve Timing includes aluminum block construction (355 hp [265 kW] @ 5600 rpm, 383 lb-ft of torque [518 Nm] @4100 rpm; more than 300 lb-ft of torque from 2000 to 5600 rpm) (STD)

DESCRIPTION

Transmission, 6-speed automatic, electronically controlled with overdrive and tow/haul mode. Includes Cruise Grade Braking and Powertrain Grade Braking (STD)

DESCRIPTION

~ • . • I I •

MSRP

$0.00

MSRP

$0.00

MSRP

$0.00

MSRP

$0.00

---------·--- --- ------------··---- ----- -.. - ···- ··- ----- ·- -- ·-·-- ---· ... MSRP

$0.00 NE1

TIRES ·.:_: _" ·~ . . .' .. • , ,, .. <.-l -

CODE

RBZ

Emissions, Connecticut, Delaware, Maine, Maryland, Massachusetts, New Jersey, New Yori<, Oregon, Pennsylvania, Rhode Island, Vermont and Washington state requirements

.. ~' ' ... : .. .. ~. t.> ., !~~

DESCRIPTION

Tires, P255nOR17 all-season, blackwall (STD)

-------- ----

., ... _~ ....... :. ~~(.=:·.~.~ .. "· - :.:··. rf. -

MSRP

$0.00

This document contains Information considered Confidential between GM and Its Cllenlll uniquely. The Information provided Is not Intended for public disclosure. Prices, speclflcations, and evallability are subject to change without notice, and do not Include certain fees, taxes end charges lhet may be required by law or vary by manufacturer or region. Performance figures are guldeUnes only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report prepam's Input Is subject to lhe accuracy of the Input provided. Data Version: 6029. Data Updated: Jul 6, 2018 9:53:00 PM POT.

Jul 9, 2018 Page 6

• Darling's Chevrolet Jessica Bouchard I 207-992-1506 Jessica. [email protected]

; WHEE._S 1i:. ~··. 1....:.;;

CODE

RD6

P.Al~T S~fiEME __ .,,,,.- .~ ': ...... .....__:.:.

CODE

ZV1

,.

[Fleet] 2019 Chevrolet Silverado 1500 LO (CK15753) 4WD Double Cab ----·------ ----·-

DESCRIPTION ------------ -··-- -- ·-- -----

Wheels, 17" x 8" (43.2 cm x 20.3 cm) painted steel (STD)

DESCRIPTION

Paint, solid

Options Total

-----------·----

.. ·-:.i...": MSRP

$0.00

. "' .-~·\ .. :: : . . , .. •· '~ .. 1 • 1.11 · .. .r'"

• !::. .... ··-;t •• : • ' ."! ~ •• • ,

MSRP

$0.00

$940.00

This document contains Jnfonnation considered Confidential between GM and Its Clients uniquely. The information provided is not Intended lor public disclosure. Prices, specifications, and availability are subjeci to change without notice. end do not include certain fees. taxes and charges that may be required by Jaw or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's inpu1 is subject lo the accuracy of the Input provided. Data Version: 6029. Data Updated: Jul 6, 2018 9:53:00 PM PDT.

--------------Jul 9. 2018 Page 7


[Fleet] 2019 Chevrolet Silverado 1500 LO (CK15753) 4WD Double Cab -···- ·····--·--·------·---·---- -- -·- -·-· -

Standard Equipment

! P~ckage ··~.·~

"': -:-'l.r. •, ~· ; • : • I ~ '',

I Mectianlcal ·

l ~ri -'"":~~:·. :.EF: f' ;: ·: . or . . . /, ' ..- • • • I o <I ~ ' • ....

Trailering Package Includes trailer hitch, 7-pin and 4-pin connectors

... «(

-~ . -: ~ .~ .. : . ~.

'

Engine, 5.3L EcoTec3 V8 with Active Fuel Management, Direct Injection and Variable Valve Timing includes aluminum block construction (355 hp [265 kW]@5600 rpm, 383 lb-ft of torque [518 Nm]@4100 rpm; more than 300 lb-ft of torque from 2000 to 5600 rpm) (STD)

Transmission, 6-speed automatic, electronically controlled with overdrive and tow/haul mode. Includes Cruise Grade Braking and Powertraln Grade Braking (STD)

- ---- -·- ·---- - - - ·----···-·--·-- ---- -·-·-- - - ----- - -- ·- - -- - -- "

Rear axle, 3.42 ratio

Pickup box

Transfer case, with floor-mounted shifter (Included with 4WD models only.)

Differential, heavy-duty locking rear

Four wheel drive

Cooling, external engine oil cooler

Cooling, auxiliary external transmission oil cooler

Battery, heavy-duty 720 cold-cranking amps/80 Amp-hr, maintenance-free with rundown protection and retained accessory power

Alternator, 150 amps

Frame, fully-boxed, hydroformed front section

GVWR, 7200 lbs. (3266 kg) (Requires 4WD model.)

Steering, Electric Power Steering (EPS) assist, rack-and-pinion

Brakes, 4-wheel disc with DURALIFE rotors, 4-wheel antilock

Capless Fuel Fill

Exhaust, aluminized stainless-steel muffler and tailpipe

":.; :::"":r.. .,, .·· • '. '. ~-""'~'""..L.~-..J.t..l

Wheels, 17" x 8" (43.2 cm x 20.3 cm) painted steel (STD)

Tires, P255/70R17 all-season, blackwall (STD)

Wheel, full-size spare, 17" (43.2 cm) steel

Tire, spare P255/70R17 all-season, blackwall (Included and only available with (RBZ) P255/70R17 all-season, bfackwall tires.)

Tire carrier lock, keyed cylinder lock that utilizes same key as ignition and door

Bumpers, front, Black

---------------------This document contains Information considered Confldenliel between GM end Its Client.II uniquely. The information provided Is not intended for public disclosure. Prices. specifications, and availability are subject to change without notice, and do not ioclude certain f-. taxes and cllarges that may be required by law or vary by manufacturer or region. Pelformanc:e figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on repor1 preparer"s input Is subject to the accuracy of the Input provided.

Data Version: 6029. Data Updated: Jul 6, 2018 9:53:00 PM POT. - --- -----------------

Jul 9. 2018 Page8

• Darling's Chevrolet Jessica Bouchard l 207-992-1506 l [email protected]

Exterlqr . :z:.:

.- .. ·~-.-·- - '· · ··~ :;::;.--

$ Entertainment ~'!ii~'·' . • ·; .... ;:r.;.~ ~·-·~ ....... .. -. .. ... ·-.;

· -·"rv"'- ~ .. •Jo.: ; .. ..;. ·•

Interior ;-~r: :- ; '.: ·-.,. .r("U' 4,,..$~.'t ... ';~1• '-~~~·

(Fleet] 2019 Chevrolet Silverado 1500 LO (CK15753) 4WD Double Cab ·---- ----··--·-·------· -· ----- ·-·. - - --- -- --

Bumpers, rear, Black

Recovery hooks, front, frame-mounted, black (Standard with 4WD models. Available with 2WD models.)

Lamps, cargo area, cab mounted with switch on center switch bank -·-·------- ---------CornerStep, rear bumper

Grille surround, chrome

Active Aero Shutters, front

Headlamps, high intensity discharge (HID) projector-beam with LED signature DRL

Mirrors, outside manual, Black -------------- ·- ------- - - --- ----------------- --··---··-·- . - - ·--···-·--- -·------ -

Glass, solar absorbing, tinted

Door handles, Black

Tailgate and bed rail protection cap, top

Tailgate, locking utilizes same key as ignition and door (Not available with (AQQ) Remote Keyless Entry.)

Tailgate, EZ-Lift and lower

Audio system, Chevrolet Infotainment System with 1• diagonal color touch-screen, AM/FM stereo with seek-andscan and digital clock, includes Bluetooth streaming audio for music and select phones. (STD)

SiriusXM Radio. delete

6-speaker audio system

Bluetooth for phone, personal cell phone connectivity to vehicle audio system

Seats, front 40/20/40 split-bench, 3-passenger, driver and front passenger manual recline with outboard head restraints and center fold--Oown armrest with storage. Vinyl has fixed lumbar and cloth has manual adjustable driver lumbar. (STD)

Seat, rear full-width folding bench, 3-passenger (includes child seat top tether anchor) ------·---------·- ·- -----

Floor covering, Graphite-colored rubberized-vinyl, no floor mats included

Steering column, Tilt-Wheel, manual with theft-deterrent locking feature

Instrumentation, 6-gauge cluster featuring speedometer, fuel level, engine temperature, tachometer. voltage and oil pressure

Driver Information Center, 3.5-inch diagonal monochromatic display provides warning messages and basic vehicle information

----------------- ·--·- --- -·-- -- ·--Windows, power front and rear with driver express up and down and express down on all other windows

Door locks, power

--------·- ·------ --------------------------~ This document contains information considered Confidential between GM and Its Clients uniquely. The Information provided is not Intended for public disclosure. Prices, specifocations, and ava~ability are subject to change without notice, and do not Include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's input is subject to the accuracy of the input provided. Data Version: 6029. Data Updated: Jul 6, 2018 9:53:00 PM PDT.

------------- -----------------------Jul 9, 2018 Page 9


Interior ~ .,

, :--- _... .. ;.. :- · . ~·-.

~•1'tY.,,..ecbanlcal . ... ~.~ •• '",,;.;· .Ji:..•!:·

[Fleet] 2019 Chevrolet Silverado 1500 LD (CK15753) 4WD Double Cab

Cruise control, electronic with set and resume speed, steering wheel-mounted

Air conditioning, single-zone

Assist handle, front passenger on A-pillar

StabiliTrak, stability control system with Proactive Roll Avoidance and traction control includes electronic trailer sway control and hill start assist

I '"' ~":""-~ '"-C. • ... • .. ., : ; ,-. "~ ' .,jli .~ ...

· Saftj\Y~riqr ~r • , , ~ .. ~ - , '.:,· .. .:. :.... •"'J..:. ..... t ) .-:. i ;1 ... 1 __ ..,...., ..... --=-1...·.--..... -.-.....:~r.:....---_.;.._;,., __ • _ _ ...;. ...... ~ ...... ~'-""·4"11~.:.0>=

Daytime Running Lamps with automatic exterior lamp control

Airbags, dual-stage frontal and side-impact, driver and front passenger and roof-rail and seat-mounted sideimpact, front and rear outboard sealing positions with Passenger Sensing System (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.)

Rear Vision Camera

Teen Driver configurable feature that lets you activate customizable vehicle settings associated with a key fob, to encourage safe driving behavior. It can limit certain vehicle features, and it prevents certain safety systems from being turned off. An in-vehicle report card gives you information on your driving habits and helps you to continue to coach your new driver

. --·--- · ·- - -- -·---·- - ·- · ----- ·---- ·-----·------ ·- -·-- - -

·- .. ----·- -··-· ...... ... .. _ -. - . i WARRANTY ./ .• ~.>-. · ·· . .-· • • ~ ' . - .. t

~ ~ · , to . .... .j. 1>" ,.,, : • • • .. •.

Tire Pressure Monitoring System with Tire Fill Alert (does not apply to spare tire)

Warranty Note: <«Preliminary 2019 Warranty Note»> Basic Years: 3 Basic Miles/km: 36,000 Drivetrain Years: 5 Drivetrain Miles/km: 60,000 Drivetrain Note: Qualified Fleet Purchases: 5 Years/100,000 Miles Corrosion Years (Rust-Through): 6 Corrosion Years: 3 Corrosion Miles/km (Rust-Through): 100,000 Corrosion Miles/km: 36,000 Roadside Assistance Years: 5 Roadside Assistance Miles/km: 60,000 Roadside Assistance Note: Qualified Fleet Purchases: 5 Years/100,000 Miles

This document contains Information considered Confidential between GM and Its Clients uniquely. The Information provided is not Intended for public disclosure. Prices, speciflC8tions, end availability ara subject IO change without notloe, and do not Include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guldellnes only, and actual performance may vary. Photos may not represent ac:tual vehicles or exact c:onflguratlons. Content based on report prepa111!'s input is subject to the accuracy of the Input provided. Data Version: 6029. Data Updated: Jul 6, 2018 9:53:00 PM POT.

------·- ------- ------------------------·------Jul 9. 2018 Page 10


(1) New 2018/2019, Yz ton 4WD Extended/Double Cab Truck with 6 ft bed

BID FORM


Make: _Ch----'~Q.ca~-'--"-----------Model: --=-..3\CSct>""'-'----=~S'---T~~-=ua.=o.co{"""--"---'e=an..:::6~'f..--L'X"-ilf1----Year: ~~~r_[ _______ _

Price: Four-Wheel Drive Pick-Up ./""J51 13~ '* Total Price/or New Pick-Up: $ ~51 Jo~~

Tradein: ~ o 2006QMC 2500 V:u.I \8<!.*~'t.«.fUL\vEIS"'~~l7 o Approximately 122,000 miles o V8

Trade in Price:

~'-\I 500 ~ii~ P\6~ c:>f"

$ 5,Soc 'i>~Pl<>w

o 4WD


~ {Y)u.8\- orollf bg_..C,c~ ::bl'i o&#t, 2ol r -)o 5.e.LJJf~ c2oJ Y fr,·c_/~ _


/, otl ~ ~~o:La<.Xil'la1:>1~ ~,i.µ,, v1/iv 1-t 1ocr:s

:L. rJo lv1YJl>ar acfit..sL _ _ ____ _ 3 . 3. L. \ .\.(G.("" Qxl e.... tcd:i 0

4. Warranty. !tern furnished, parts and labor shall be fully guaranteed as folJows: (include warranty if available)

5. Delivery 'c)&.-t:,S

<f-/ C) days will be required for delivery of the item quoted following receipt of the order.

6. Parts & Service l\o K..t'"'iSICVtd ~l/lj_ GI ls..:>orfh , fh'L

State the location of your parts and service department. Indicate the time (in days) that it will take for parts to be delivered. If the company has a mobile repair unit, state the current hourly and mileage rate with applicable minimum, if any.

Name of Company: :D°'-C\l<ld '5 a.u..:Jo fVl(] 1\ Address: J{o JGogs1ono< C.Co~s/11<} J l;,l/s'-tbdh

1 fY)£ oq(pcS

Signature: ~~ . Printed Name: ,:£:.s-&l' CA ~ucbccoZ Title: ~fNVcr'a.\ £\.e-S Telephone: c9o<J _ qq4_ JS;J (e

Fax: 6l:;O- 9C// - J.3~ oate: rJA!;z

5

2018 RAM 1500 ST

Vehicle options shown may not be representative of actual vehicle

Darling's Auto Group

RA-

FINAL ORDER DUE DATE FOR 2018 MODEL YEAR IS 7 / 20/ 18. MUST ORDER BEFORE THEN TO SECURE QUOTED PRICE.

Prepared For: City of Ellsworth 1 City Hall Plaza Ellsworth, Maine, 04605

Prepared By: Jessica Bouchard Darling's Auto Group MainePhone: 207-992-1506 Toll Free: 800-400-1330

SELECTED EQUIPMENT 2018 RAM 1500 4x4 Quad Cab 140" we ST {DS6L41)

MSRP

DS6L41

276

NAS

EZH

DFD

DMC

Z6N

TIM

WFP

V9

Base Vehicle Price (DS6L41)

Packages

Quick Order Package 276 Tradesman Tradesman Package

Emissions

SO State Emissions

Powertrain

Engine: 5.7L VS HEMI MOS WT Electronically Controlled Throttle; Engine Oil Heat Exchanger; (Z6N) GVWR: 6,900 lbs; Heavy Duty Engine Cooling; Heavy Duty Transmission Oil Cooler; Hemi Badge; Next Generation Engine Controller

Transmission: 8-Speed Automatic (8HP70)

3.21 Rear Axle Ratio

GVWR: 6,900 lbs

Wheels & Tires

Tires: P265/70R17 SSW AS

Wheels: 17" x 7" Steel

Seats & Seat Trim

Ooth 40/20/40 Bench Seat (Fleet) 40/20/40 Split Bench Seat; Front Annrest w/3 Cupholders; Manual Adjust Seats; Reilr Folding Seat

Other Options

STD

OPT

OPT

OPT

OPT

STD

JNC

STD

STD

OPT

34,495.00

N/C

N/C

1,450.00

500.00

N/C

Jn eluded

N/C

N/C

315.00

The lnformetlon contained In this llild<aoe Is provided to 1sslst In assessing our whldl!s and Is for your lnformatJon only. Prices and content lnlormatlon shown are subject to chlnge and should be treated as estimates only. lnlonnBtion on the ~rison vehlcle Is derl\'l!d from 1v1ilable public sources end may not be completely current or accurate. No representations, warranties or guaranttes ere gt.en In the In~. Neither Chrysler nor the dealer wUI be fiable for eny reliance on the conleru hereof. f'tellse see salesperson for the most current infofTT1iltXln and otl>er det>Us. Actual prklog may vary. Referenoe DX05103307 5/8/2018

Effective Date: 5/8/2018 Date Printed: July 09, 2018

Page 2 QuoteID: < None>

SELE~TED EQUIPMENT Continued

APA

XM9

XHC

AHC

RA2

GXM

RSD

GPG

Monotone Paint Headlamp filler panels and door handles are black when ordering special low volume paints.

Delete Spray In Bedliner

Trailer Brake Control

Trailer Tow Mirrors & Brake Group (GPG) Power Blade Trailer Tow Mirrors; (XHC) Trailer Brake Control

Radio: Uconnect 3 w/5" Display 5.0" Touchscreen Display; GPS Antenna Input; Integrated Voire Command w/Bluetooth; Media Hub (USB, AUX); Overhead Console; Rear View Day/Night Mirror; Charge Only Remote USB Port; (RSD) SiriUSXM Satellite Radio; Temperature & Compass Gauge

Fleet Options

Remote Keyless Entry w/All-Secure

SlriusXM Satellite Radio I-Year SiriUSXM Radio Service; For More Info, Cal/ 8{)()-MJ-2112; No Satellite Coverage w/AK/HI/PR/VI/GU . . No satellite wverage In Hawaii or Ala5M.

Power Black Trailer Tow Mirrors Black Exterior Mirrors; Exterior Mirrors w/Supplemental Signals; Exterior Mirrors Courtesy Lamps; Exterior Mirrors w/Hedting Element; Trailer Tow Mirrors

Interior Colors For: Primary w/ST Tradesman/Express {Quad)

STD

OPT

INC

OPT

OPT

OPT

INC

INC

MSRP

N/C

(200.00)

Included

460.00

695.00

190.00

Included

Included

XB Diesel Gray/Black OPT N/C

Primary Colors For: Primary w/ST Tradesman/Express (Quad)

PW7

Vehicle Subtotal

Destination

Bright White Clearcoat

Vehicle Subtotal {including Destination)

OPT N/C

$37,905.00

$1,645.00

$39,550.00

The information ccntalned in this padcage Is provided to assist In assessing our vehldes and Is for yoor Information only. Prices and ~nt Information shown are subject to d>ange and should be treated as estimates only. lnfonNtl<>n on the comparison vehicle Is derived from available public sources and may not be comple!ely C\lrrent or accurate. No representations, warranties or g~rantees are given In the lnfonnation. Nellher Chrysler nor the dealer wift be fiable tor any fl!llance on the contents hereof. Please see salespetson for the most rurrent lnformatk>n and other Clet!Js. Actual pricing may vary. Reference DXOSI03307 5/8/ 2018


Page 3 QuotelD: <None>

Prepared For: City of Ellsworth 1 City Hall Plaza Ellsworth, Maine, 04605

---Prepared By: Jessica Bouchard Darling's Auto Group MainePhone: 207-992-1506 Toll Free: 800-400-1330

VEHICLE OVERVIEW 2018 RAM 1500 4x4 Quad cab 140" WB ST (DS6L41)

Powertrain

HEMI 5.7L V-8 OHV SMPI 16 valve engine with variable valve control, variable intake length, cylinder deactivation * 160 amp alternator * 730 amp battery * HD engine oil cooler, HD transmission oil cooler * 8-speed electronic automatic transmission with overdrive, lock-up, driver selection * Part-time four-wheel drive with electronic transfer case shift, auto locking hubs * ABS & drivellne traction control * 3.21 axle ratio * Stainless steel exhaust

steering and Suspension

Electric power-assist rack and pinion steering * 4-wheel disc brakes with front vented discs * Electronic stabili~ * Independent front suspension * Front short and long arm suspension * Front anti-roll bar * Front coll springs HD front shocks * Rigid rear axle * Rear multi-llnk suspension * Rear anti-roll bar * Rear coil springs * HD rear shocks * Front and rear 17.0" x 7.00" argent styled steel wheels with hub covers* P265/70SR17.0 BSW AS front and rear tires * Underbody w/crankdown mounted full-size steel spare wheel

Safety

4-wheel anti-lock braking system * Center high mounted stop light * Dual airbags, seat mounted driver and passenger side-Impact airbags, curtain 1st and 2nd row overhead airbags, airbag occupancy sensor * Front height adjustable seatbelts with front pre-tensioners * Sentry Key Immobilizer, panic alarm

Comfort and Convenience

Air conditioning, underseat ducts * SiriusXM AM/FM/Satellite, dock, seek-scan, external memory control, 6 speakers, voice actJvation, Bluetooth streaming audio, fixed antenna * 1 1st row LCD monitor * Cruise control with steering wheel controls* Power door locks with 2 stage unlock, keyfob (all doors) keyless entry, child safety rear door locks, tailgate/rear door lock Included with power door locks * 2 12V DC power outlets, retained accessory power, Uc:onnect w/Bluetooth wireless phone connectivity * Analog instrumentation display includes tachometer, oil pressure gauge, engine temperature gauge, voltmeter gauge, oll temperature gauge, transmission fluid temp gau9e, engine hour meter, compass, exterior temp, systems monitor, camera(s) - rear camera, trip odometer * Warning indicators Include engine temperature, lights on, key, low fuel, low washer fluid, lighting malfunction, door ajar, brake fluid, tire specific low tire pressure, transmission fluid temp * Steering wheel with tilt ad).ustment * Power front and rear windows with deep tint, driver and passenger 1-touch down *Variable Intermittent front windshield wipers* Auto-dimming day-night rearview mirror * Interior lights include dome light with fade, illuminated entry * Mini overhead console, glove box, front and rear cupholders, instrument panel bin, dashboard storage, driver and passenger door bins, 2nd row underseat storage

Effective Date : 5/ 8/2018 Date Printed: July 09, 2018

Page4 QuoteID: <None>

VEHICLE OVERVIEW Continued

Seating and Interior

Seating capacity of 6 * 40-20-40 split-bench front seat with adjustable head restraints, center armrest with storage * 4-way adjustable driver seat * 4-way adjustable passenger seat * Full folding rear bench seat with fold-up cushion, 2 adjustable rear head restraints * Cloth faced front seats with cloth back material * Cloth faced rear seats with carpet back material * Full cloth headliner, full vinyl/rubber floor covering, deluxe sound insulation, metal-look instrument panel insert, urethane gear shift knob, chrome/metal-look interior aa:ents

Exterior Features Side Impact beams, front license plate bracket, galvanized steel/aluminum body material * Black side window moldings, black front windshield molding * Black door handles * Black grille * 4 doors with tailgate rear cargo door * Class IV trailering, trailer harness, trailer hitch, brake controller, trailer sway control * Driver and passenger power remote black heated convex spotter folding manual extendable trailer outside mirrors with turn signal Indicators * Front and rear black bumpers, with front black rub strip/fascia accent rear step * Aero-com~lte halogen fully automatic headlamps with multiple headlamps, delay-off feature * Additional exterior lights include pickup cargo box light, remote activated perimeter/approach tights * Clearcoat monotone paint

Warranty

Basic ........................... ........ 36 month/36,000 miles Powertrain .............. ...... ...... . Corrosion Perforation . . .. . . . 60 month/unlimited mileage Roadside Assistance .... ......... .

Dimensions and Capacities

60 month/60,000 miles 60 month/60,000 miles

Output ......... ..... ...................... 395 hp@ 5,600 rpm Torque ................ ................ 410 lb.-ft. @ 3,950 rpm 1st gear ratio ................................................ 4.710 2nd gear ratio ............................................... 3.140 3rd gear ratio .......... ...................................... 2.100 4th gear ratio ..... ........................................... 1.670 5th gear ratio ................................................ 1.290 6th gear ratio ........... .. ... .................. .......... .... 1.000 7th gear ratio . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . 0.840 8th gear ratio . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 0.670 Reverse gear ratio . . . . . .. .. .. .. ........ .. .. . .... .... ........ 3.300 City/hwy ......... ......... ... .. .. ..... .......... 15 mpg/21 mpg Curb weight .. ... ..... .. . .. . . .. . ... . . .. . . . . . . . . .. . .. .... 5,316 lbs. GW'/R . ...... ... ... . . . . ....... ....... ...... .... ..... .. ... . 6,900 lbs. Front GAWR ............ ................................ 3,900 lbs. Rear GAWR ............................................. 3,900 lbs. Payload ................ ................................... 1,590 lbs. Front curb weight ................ .................... 3,108 lbs. Rear curb weight .. . .. . .. .. ... .. .... .. ....... ... .. . ... 2,209 lbs. Front axle capacity . ... . .. ...... ... ... . ... .... ... ..... 3,900 lbs. Rear axle capacity ......... ................. ........... 3,900 lbs. Front tire/wheel capacity .............. ............. 4,608 lbs. Rear tire/wheel capacity ....................... ..... 4,608 lbs. Towing capacity ... ... ................................. 8,120 lbs. Front legroom ...................... ........................ 41.0" Rear legroom .......... ...................................... 34.7 • Front headroom .............. ............................. 41.0" Rear headroom ............................................. 39.7 • Front hlproom .............................. ............ .... 63.2" Rear hiproom ........ ........................................ 62.9 " Front shoulder room ......... ............................ 66.0" Rear shoulder room ........... ............................ 65.7" Passenger area volume ........................... 116.6 cu.ft. Length .................................... ·.................. 229.0 " Body width ............ ......... .... ................. ...... .. 79.4" Body height ................................................. 77.7" Wheelbase ....... .......................................... 140.0" cab to axle ................................................... 36.9 " Axle to end of frame .. .... . ... ... .. .. .. . . . . ...... ........ 48.4 " Front track ... .... ...... .. . ..... .. .... ... ........... ........ .. 68.2 " Rear track ............. ....................................... 67.5 " Turning radius ............................................... 22.7 '

The lntonnation contained In !his pad<age Is provided to assist In assessing our ...,,hides and Is fOr your lnformatlon only. Pricl!S and content lnfonnlltlon shown are Slbjeet to change •nd Should be treated as estimates only. lnformatlon on the oomparison vehide is derived from avalla~ public sources and may not be ampietely current or acante. No repiesentations, warranties or 91H1rantees are g1...,,n In the information. Neither Olrysler nor the dealer wiD be ~able for any reHante on the contents hereof. Please see salespetson for the most current Information and other details. Actual pricing may vary. Reference DXOSI03307 5/8/2018


Pages QuotelD: <None>

VEHICLE OVERVIEW Continued

Dimensions and Capacities (Continued)

Fuel tank . . . ... ... .... .. . .... ..... .. ... . .. . .. . ... .. .. ...... 26.0 gal. Exterior cargo length ............................. ... .... 76.3 '' Exterior cargo minimum width ......................... 51.0" Exterior cargo volume .. ............................ 57.5 cu.ft. Exterior cargo pickup box depth ...................... 20.1 " Exterior cargo maximum width .................... .... 66.4"

The lnlOITlliltton rontalned In this oad<aQe Is provided to assist In aues<lng our whldes and IS for your lntonnatlon only. Prices and content lnlonnallon shown are subject to cllitnge and should be treated as ~mail!S only. lnformallon on the corr..,arison llehlde Is deffled from available putJllc sources and may nor be~ current or a<:ctJme. No representltlons, warranties "' guarantees are giw!f1 In the Information. tlellher Owysler nor the dealer wlll be lable for any rellana on the a>ntents hereof. Please see .. 1esperson for the most CU"Tent information ond othef debllls. Actual pricing may vary. ReferetU DX05103307 5/8/2018


Page6 QuoteID: <None>

2018RAM1500 4x4 Quad Cab 140" WB ST (DS6L41) Engine: 5. 7L V8 HEMI MOS WT Transmission: 8-Speed Automatic (8HP70)

Standard Equipment Items Featured Below are included at NO EXTRA CHARGE in the Standard Vehicle Price Shown at Right

• Pentastar 3.6L V-6 DOHC w/SMPI 305hp • 8 speed automatic trans w/OD • 4-wheel ABS • Brake assistance •Traction control

• P265170R17 BSW S-rated tires • Electronic stability • Air conditioning • AM/FM/Satellite-prep • Rear child safety locks • Full folding rear bench seat

CITY MPG

15

• Dual power remote heated mirrors • Variable intermittent wipers • Argent styled steel wheels • Dual front airbags • Driver & front passenger seat mounted side

airbags • Airbag occupancy sensor • Sentry Key immobilizer •Tachometer • Underseat ducts • Reclining front 40-20-40 split-bench seats

HIGHWAY MPG

21

Exterior

Interior

(0 P) Bright White Clearcoat

(0 I) Diesel Gray/Black

STANDARD VEHICLE PRICE

OPTIONAL EQUIPMENT

Quick Order Package 278 Tradesman 50 State Emissions Engine: 5.7L V8 HEMI MOS WT Transmission: 8-Speed Automatic (8HP70) 3.21 Rear Axle Ratio GVWR: 6,900 lbs Tires: P265170R17 BSW AS Wheels: 17" x 7'' Steel Cloth 40/20/40 Bench Seat (Fleet) Delete Spray In Bedliner Trailer Brake Control Trailer Tow Mirrors & Brake Group Radio: Uconnect 3 w/5" Display Remote Keyless Entry w/All-Secure SiriusXM Satellite Radio Power Black Trailer Tow Mirrors Interior : Diesel Gray/Black Primary : Bright White Clearcoat

SUBTOTAL

Destination

TOTAL

G ---$34,495.00

N/C N/C

$1,450.00 $500.00

STD INC STD STD

$315.00 -$200.00

INC $460.00 $695.00 $190.00

INC INC N/C N/C

$37,905.00 $1,645.00

$39,550.00


(1) New 201812019, Yz ton 4WD Extended/Double Cab Truck with 6 ft bed

BID FORM


Make: ~t-J Model: N'"SD 4Xc.:(_So(JMCab

Year: 02C>J r Price: Four-Wheel Drive Pick-Up ..j' d'l

1 5S3 ~

Total Price for New Pick-Up: $ &9, ~3'*

Trade in: c.Jttcl'-f o 2006 GMC 2500 V+.J.) lGC.."~'2..c.fU"l~ElS'?<Pl7 o Approximately 122,000 miles o V8 o 4WD

Trade in Price:

$ y. 500 t.> '~ plcx.v or-

$ 51 500 w Hh P,c.~


*" 0'\u~ octk.c ~.e. c)oJ <{ flL'l·ciOJ·


l_atl w&dhec (Y1dts .oaf ava, 1abk lcJ'Yfi vl'ay/tf Ot:{)

2 3.31 a~k ra./-/o

.3. 2 o?>o 1b-s Q&J

4. Warranty. Item furnished, parts and labor shall be fully guaranteed as follows: (include warranty if available)

5. Delivery

/L/-J {p ~~ill be required for delivery of the item quoted following receipt of the order.

. ~~ Ho~" Q..o( 6. Parts & Service t'"iL.._. U , 1c.,/o I

u.n~d, (Y)C, o-. State the location of your parts and service department. Indicate the time (in days) that it will take for parts to be delivered. If the company has a mobile repair unit, state the current hourly and mileage rate with applicable minimum, if any.

Signature: ~~~~~-=4~~~&~6~-----------

Printed Name: ~'lid..- ~uc},ctcd... Title: f!e;/YlaJ!?rQ'a I 5.@/45

Telephone: ~~- ~-- /6CJ4' Fax: cfe1-- 7?1/- /'3t/S-

Date: 7jc;/;r

5

Customer Proposal

Prepared for:

City of Ellsworth 1 City Hall Plaza Ellsworth, ME 04605

Darling's Bangor Ford 403 Hogan Road, Bangor, Maine, 044014207 Office: 207-941-1330

Prepared by:

Jessica Bouchard Office: 207-992-1506 Email: jessica. [email protected]

Date: 07 /09/2018 Vehicle: 2018 F-150 XL

4x4 SuperCab Styleside 6.5' box 145" WB STOCK#: ORDERED UNIT


FINAL ORDER DUE DATE FOR 2018 MODEL YEAR IS 8/ 10/ 18. MUST ORDER BEFORE THEN TO SECURE QUOTED PRICE.

1

~ Darling's Bangor Ford ~ 403 Hogan Road,13angor, Maine, 044014207

Office: 207-941-1330

2018 F-150, SuperCab Styleslde 4x4 SuperCab Styleside 6.5' box 145" WB

XL(X1E) Price Level: 840 STOCK: ORDERED UNlt

Selected Options

Code

Base Vehicle

X1E

Packages

100A

Powertraln

995

44G

X2.7

NONGV2

Wheels & Tires

STD TR

64C

Seats & Seat Trim

c

Other Options

145WB

STDRD

53B

Description

Base Vehicle Price (X1E)

Equipment Group 100A Base

Includes: - Tires: P265170R17 OWL AfT - Wheels: 1 r Silver Steel - Cloth 40/20/40 Front Seat

Includes 2-way menual driver/passenger adjustment and annrest. - Radio: AM/FM Stereo w/6 Speakers Includes auxfliary audio input jack (not available with SYNC).

Engine: 5.0L VS

Includes auto start-stop technology and flex-fuel capability, Includes: - 3.31 Axle Ratio - GVWR: 7,050 lbs Payload Package

Transmission: Electronic 10-Speed Automatic

Includes selectable drive modes: normallfow-haullsnow-wetlEcoSelectlsport.

3.31 Axle Ratio

GVWR: 7,050 lbs Payload Package

Tires: P265/70R17 OWL Alf

Wheels: 17" Silver Steel

Cloth 40/20/40 Front Seat

Includes 2-way manual driver/passenger adjustment end annrest.

145" Wheelbase

Radio: AM/FM Stereo w/6 Speakers

Includes auxiliary audio input jack (not available with SYNC).

Class IV Trailer Hitch Receiver

MSRP

$35,220.00

N/C

$1 ,995.00

N/C

Included

Included

Included

Included

Included

STD

Included

Included

Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T). Integrated Brake Controller (67T) is a standalone option and must be ordered separately.

Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reftected In the dealer's computer system. See salesperson for the most current informaUon.

Prepared for: City of Ellsworth, City of Ellsworth By: J1111alca Bouchard Date: 07/0912018 2

~ Darling's BanQor Ford ~ 403 Hogan Road,l3angor, Maine, 044014207

Office: 207-941-1330

2018 F-150, SuperCab Styleside 4x4 SuperCab Styleside 6.5' box 145" WB


Selected Options (cont'd)

Code

67T

PAINT

924

57Q

Fleet Options

BSA

52P

505

90L

53A_

59S_

Description MSRP Includes towing capability up to 5, 000 lbs. on 3.3L V6 PFDI engine (998) and 2. 7L Eco8oost engine (99P) or up to 7,000 lbs. on 3.5L EcoBoost angina (99G) and 5.0L VB engine (995), smart trailer tow connector and 4-plnll-pin wiring harness.

Integrated Trailer Brake Controller

Monotone Paint Application

Rear Window Fixed Privacy Glass

Rear Window Defroster

XL Power Equipment Group

- Option Discount

Includes: - Power Glass Sldeviaw Mirrors w/Black Skull Caps

Includes manual-folding. - J/luminetad Entry -MyKey - Perimeter Alarm - Power Door Locks

Includes flip key and integrated key transmitter keyless~ntry (includes Autolock). - Power Tailgate Lock - Power Front & Rear Windows

SYNC

$275.00

STD

$100.00

$220.00

$1,170.00

-$500.00

$420.00

Includes enhanced voice recognition communications and entertainment system, 911 assist. 4.2" LCD display in canter stack, App/ink and 1 smart charging USB port.

Cruise Control $225.00

Manual Driver Lumbar (Fleet) $40.00

Trailer Tow Package (Fleet) $595.00

Ordering the Trailer Tow Package does not include Trailer Tow Mirrors. Trailer Tow Mirrors are a standalone option and must be ordered separately. (Option Code: 54M or 54Y/59S). Ordering the Trailer Tow Package does not include Integrated Brake Controller (67T). Integrated Brake Controller (67T) is a standalone option and must be ordered separately.

Towing capability up to 11, 100 lbs. Inell.Ides: - Higher-Power Cooling Fans - Class IV Trailer Hitch Receiver Includes towing capability up to 5,000 lbs. on 3.3L V6 PFDI engine (998) and 2.7L EcoBoost

engine (99P) or up to 7,0(}() lbs. on 3.5L EcoBoost engine (99G) and 5.0L VB engine (995), smart trailer tow connector end 4-pinll-pin wiring harness. - Upgraded Front Stabilizer Bar

LED Sideview Mirror Spotlights (Fleet)

Includes high-intensity LED security approach lamps.

$175.00

Prices and content availability as shown are subject to change and should be treated es estimates only. Actual base vehide, package end option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information.

Prepared for: City of Ellsworth, City of Ellsworth By: Jessica Bouchard Data: 07/0!112018 3


2018 F-150, SuperCab Styleside 4x4 SuperCab Styleside 6.5' box 145" WB



Code

54Y

Emissions

422

93N

Interior Colors

CG_01

Primary Coiors

YZ_01

SUBTOTAL

Destination Charge

TOTAL

Description

Manual-Folding Pwr Glass Trailer Tow Mirror (Fl T)

Manually telescoping heated. Includes tum signal and black sl<ull caps.

California Emissions System

MSRP

$395.00

N/C

Required code for California Emissions States registration. Optional code for Cross Border Stats dealers (Arizona, District of Columbia, Idaho, New Hampshire, Nevada, Ohio. Virginia and West Virginia).

Dealer Order For California States Registration

N/C

Federal Emissions state dealers ordering a California Emissions system (422) are also required to use order code 93N to attest that th6 vehicle Is to be registered in a Cslifomia Emissions state. Note: It is a violation of federal law for a Federal Emissions state dealer to sell a veh/cl6 with a California Emissions system for registration in a Federal Emissions state, unless the vehicle also meets EPA standards (i.e. 50-stete emissions).

Dark Earth Gray

Oxford White

N/C

N/C

$40,330.00

$1,495.00

$41,825.00

Prices and content avsilablllty as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information.

Prepared for: City of Ellsworth, City of Ellsworth By: Jessica Bouchard Date: 07/0912018

4


Warranty - Selected Equipment & Specs

Warranty

Basic Distance 36000 miles Months

Powertrain Distance 60000 miles Months

Corrosion Perforation Distance Unlimited miles Months

Roadside Assistance Distance 60000 miles Months

2018 F-150, SuperCab Styleside 4x4 SuperCab Styleside 6.5' box f45" WB

XL(X1E) Price Level: uo STOCK: ORDERED UNl1

36 months

60 months

60 months

60 months

Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information.

Prepared for: City of Ellsworth, City of Ellsworth By: Jessie• Bouchercl Date: 07/0~12018

5


Major Equipment (Based on selected options, shown at right)

5.0L V-8 DOHC w/port/direct injection 395hp 10 speed automatic w/00

* Auto stop-start feature

* Brake assistance

* Traction control

* Battery with run down protection

* Air conditioning

* AM/FM stereo with seek-scan, auxiliary audio input, extemal memory control

* Daytime running

* Variable intermittent wipers

* Dual front airbags

* Airbag occupancy sensor

* Rear window defroster

* Underseat ducts

* 60-40 folding rear split-bench

* Class IV hitch

* Rear axle capacity: 4800 lbs.

* Rear spring rating: 3800 lbs.

* Frame Yield Strength 49300 psi

Fuel Economy

City 16 mpg

Exterior:Oxford White lnterior:Dark Earth Gray

* 4-wheel ABS

* Electric parking brake

* P 265/70R17 OWL ATS-rated tires

* Advance Trac w/Roll Stability Control

* Tinted glass

* Bluetooth streaming audio

* Dual power remote heated mirrors

* 17 x 7.5 steel wheels

* Driver and front passenger seat mounted side airbags

* SecuriLock immobilizer

* Tachometer

* Reclining front split-bench seats

• Audio control on steering wheel

* Front axle capacity: 3750 lbs.

* Front spring rating: 3600 lbs.

* Frame section modulus: 5 cu.in.

Hwy 22mpg

2018 F-150, SuperCab Styleside 4x4 SuperCab Styleside 6.5' box 145" WB XL(X1 E)

Price Level: MO STOCK: ORDERED UNlt

Selected Options MSRP

STANDARD VEHICLE PRICE $35,220.00

Equipment Group 1 OOA Base N/C

Tires: P265/70R17 OWL A/T Included

Wheels: 17" Silver Steel Included

Cloth 40/20/40 Front Seat lnduded

145" Wheelbase STD

Radio: AM/FM Stereo w/6 Speakers Included

Monotone Paint Application STD

Engine: 5.0L VS $1 ,995.00

Transmission: Electronic 10-Speed Automatic N/C

3.31 Axle Ratio Included

GVWR: 7,050 lbs Payload Package Included

California Emissions System . N/C

Dealer Order For California States Registration N/C

Cruise Control $225.00

SYNC $420.00

Trailer Tow Package (Fleet)

Higher-Power Cooling Fans

Class IV Trailer Hitch Receiver

Upgraded Front Stabilizer Bar

$595.00

Included

Included

Included

Manual-Folding Pwr Glass Trailer Tow Mirror (FLT) $395.00

Prices and content availabffltv as shown are subject to change and should be treated as estimates only. Actual base vehlde, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected In the daalefs oomputer system. See salesperson for the most current information.

Prepared for: City of Ellsworth, City of Ellsworth By: Jenica Bouchard Date: 07/0ft/2011

6


2018 F-150, SuperCab Styleside 4x4 SuperCab Styleside 6.5' box 145" WB XL(X1E)

Price Level: uo STOCK: ORDERED UNlf

XL Power Equipment Group $1,170.00

- Option Discount -$500.00

Power Glass Sideview Mirrors w/Black Skull Caps Included

Illuminated Entry Included

MyKey Included

Perimeter Alarm Included

Power Door Locks Included

Power Tailgate Lock Included

Power Front & Rear Windows Included

LED Sideview Mirror Spotlights (Fleet) $175.00

Rear Window Fixed Privacy Glass $100.00

Rear Window Defroster $220.00

Integrated Trailer Brake Controller $275.00

Manual Driver Lumbar (Fleet) $40.00

Oxford White N/C

Dark Earth Gray N/C

SUBTOTAL $40,330.00

Destination Charge $1 ,495.00

TOTAL $41,825.00

Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehide, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information.

Prepared for: City of Ellsworth, City of Ellsworth By: Jeulca Bouchard Date: 07/0t/2018

7


(1) New 2018/2019 , Yz ton 4WD Extended/Double Cab Truck with 6 ft bed

BID FORM


Model: H6-0· ~_j}>(/£ -5/t1-Year: d-tJ / f: Price: Four-Wheel Drive Pick-Up

Total Price for New Pick-Up:

Trade in: o 2006 GMC 2500 o Approximately I 22,000 miles o V8 o 4WD

Trade in Price: w 1 ~~At{}/ $ cJZ ~. l%J

2.Qecial Conditions or Restrictions on Bid Price:

~f ~ !~ Ml24 l.uzti

3. Deviations from Speci fi cations : (Please enumerate. Add additional page, if necessary.)

4

4. Warranty. Item fu rnished, parts and labor shall be full y guaranteed as follows: (include warranty if available)

5. De livery

--~-0_· __ days will be required for delivery of the item quoted following receipt of the order.

6. Pa11s & Service

State the location of your parts and service department. Indicate the time (in days) that it wi ll take for parts to be delivered. If the company has a mobile repair ur.it, state the current hourly and mileage rate with app licable minimum, if any.

Signature:-1-~::-::~~~--#-'.(,.,,....~:.:::::::~~~-----------

Printed Na e: L& &ra.t; 1.tVg,

Title: ~f'(' Telephone: 6/SO'-/hp[ Fax: £7/-6r3;J Date: 2-_j .... / f-

5

Prepared For: 4WD SUPER CAB CITY OF ELLSWORTH.MAINE 1 CITY HALL PLAZA ELLSWORTH, ME 04606

Prepared By: LEO CHICOINE QUIRK AUTO GROUP

ME 04330 Phone: (207) 430-1621 Fax: (207) 991-5539 Email: [email protected]

2018 FleeUNon-Retail Ford F-150 XL 4WD SuperCab 6.5' Box X1E

WARRANTY INFORMATION

WARRANTY INFORMATION - 2018 Fleet/Non-Retail X1 E XL 4WD SuperCab 6.5' Box

WARRANTY Basic:

3 Years/36,000 Miles

Drivetrain: 5 Years/60,000 Miles

Corrosion: 5 Years/Unlimited Miles

Roadside Assistance: 5 Years/60,000 Miles

Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.

GM AutoBook, Data Version: 538.0, Data updated 4/10/2018 ©Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved.

Customer File: July 02, 2018 3:40:35 PM Page 2

Prepared For: 4WD SUPER CAB

CITY OF ELLSWORTH.MAINE 1 CITY HALL PLAZA

ELLSWORTH, ME 04606

Prepared By: LEO CHICOINE QUIRK AUTO GROUP ME 04330

Phone: (207) 430-1621 Fax: (207) 991-5539 Email: [email protected]

2018 FleeUNon-Retail Ford F-150 XL 4WD SuperCab 6.5' Box X1E

WINDOW STICKER

2018 Ford F-150 XL 4WD SuperCab 6.5' Box

* 5.0 L/302 CID * Regular Unleaded V-8

* 10-Speed Automatic w/OD

Interior: - No color has been selected.

Exterior 1: - No color has been selected.


CODE X1E

995

44G

100A

X27

64C

YZ

CG

85A

53A

422

53B

67T

59S

54R

924

57Q

153

MODEL 2018 Ford F-150 XL 4WD SuperCab 6.5' Box

OPTIONS

ENGINE: 5.0L V8

TRANSMISSION: ELECTRONIC 10-SPEED AUTOMATIC

EQUIPMENT GROUP 1 OOA BASE

3.31 AXLE RA TIO

WHEELS: 17" SILVER STEEL

TIRES: P265/70R17 OWL A/T

OXFORD WHITE

STANDARD PAINT

DARK EARTH GRAY, CLOTH 40/20/40 FRONT SEAT

XL POWER EQUIPMENT GROUP

TRAILER TOW PACKAGE

CALIFORNIA EMISSIONS SYSTEM

CLASS IV TRAILER HITCH RECEIVER

INTEGRATED TRAILER BRAKE CONTROLLER

GVWR: 7,050 LBS PAYLOAD PACKAGE

LED SIDEVIEW MIRROR SPOTLIGHTS

POWER GLASS HEATED SIDEVIEW MIRRORS

REAR WINDOW FIXED PRIVACY GLASS

REAR WINDOW DEFROSTER

FRONT LICENSE PLATE BRACKET

MSRP $35,220.00

$1 ,995.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$1 ,170.00

$595.00

$0.00

INC

$275.00

INC

$175.00

$305.00

$100.00

$220.00

$0.00


GM AutoBook. Data Version: 538.0, Data updated 4/10/2018 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved.


Prepared For: 4WD SUPER CAB CITY OF ELLSWORTH.MAINE 1 CITY HALL PLAZA

ELLSWORTH, ME 04606



2018 Fleet/Non-Retail Ford F-150 XL 4WD SuperCab 6.5' Box X1E

WINDOW STICKER

52P

sos SYNC

CRUISE CONTROL

XL POWER EQUIPMENT GROUP SAVINGS

SUBTOTAL

Advert/Adjustments

Destination Charge

TOTAL PRICE

Est City: • 16.00 mpg Est Highway: • 22.00 mpg

Est Highway Cruising Range: • 506.00 mi

$420.00

$225.00

-$500.00

$40,200.00

$0.00

$1,395.00

$41,595.00


GM AutoBook, Data Version: 538.0, Data updated 4/10/2018 © Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved.


MEMO To: Ellsworth City Council

From: Reggie Winslow

Date: August 14, 2018

Re: Hydraulic Model

City of Ellsworth Council Members,

Water Department Superintendenl I City Hall Plaza • Ellsworth, ME 04605-1942

Phone (207) 669-6616 • Fax (207) 667-4908 www.ellsworthmaine.gov

Woodard and Curran has been asked to submit a proposal to review and update the Hydraulic

Modeling System for the City's Water Department. This request stems from the City being

approved for a 2018 Capacity Development Grant from the Maine Center for Disease Control and

Prevention. The City was approved for 50% reimbursement with a maximum amount of $15,000.

This grant approval requires all work and costs be expended by May 1, 2019.

We believe this review is warranted as the current program is out of date and out of calibration

(last done, 2002) and therefore, inaccurate. The water requirements within the city have

drastically changed, due to the age of the system, several additions/upgrades to areas of the

system and changes to usage locations within the city ( i.e. new development).

The updated Hydraulic Modeling System can help the Water Department determine ways to

alleviate potential problem areas and find better ways to move water throughout the city.

If the Council is to approve, I make the following motion:

Move to approve the request of the Water Department Superintendent to enter into a contract with Woodard and Curran to develop a hydraulic model at a cost not to exceed $30,000.

Poul R. LePoge, Governor

Tel. (207) 287-2070

May 29, 2018

Maine Center For Disease Control and Prevention

An Oll1ce of the Depollment of Health ond Hvmon Service>

Ricker Hamilton, Commissioner

Drin king Wa ter Program

Ellsworth Water Department Reggie Winslow 1 City Hall Plaza Ellsworth, ME 04605

RE: Capacity Development Grant Approval PWSID # ME0090520

Dear Mr. Winslow:

Dt>partmenl of Heal th and Human Services Maine Center for Disease Control and Prevention

286 Wati>r Street 1l Stcite House Station

A ugust<J, Maine 04333..Qffl 1 T<'I.: (207) 287-8016; Fax: (207) 287-9058

TTY Usc>rs: Dial 711 (Maine Relay)

Fax (207) 287-41 72

Thank you for submitting a 2018 Capacity Development Grant application. Ellsworth Water Department's (Department) project has been approved for 50% of the project costs up to a maximum reimbursement amount of $15,000.

The Drinking Water Program (DWP) understands that the Department will update and calibrate its existing hydraulic model, and use it to determine significant hydraulic restrictions in the water system.

Any work performed by the water system's personnel in support of the grant activity is not a reimbursable expense under the grant program.

Please submit the following by May 1, 2019: 1. Capacity Development Grant Reimbursement Form. 2. A copy of meeting minutes where the water system officials have discussed the need for the document

and a grant award. 3. A written explanation of how the professional engineering or consulting services were selected. 4. Copy of the letter of agreement or contract between the water system and selected firm. 5. The completed document for DWP review and approval. Copies of all reports and studies shall be

provided to the DWP in electronic (.pdf) format. 6. Copies of all paid invoices for reimbursable costs.

To ensure that money is available for future Capacity Development Grants. it is important that the water system complete the project in a timely manner. Upon receipt of the above materials, we will authorize disbursement of a check for an amount up to the awarded sum by the Maine Municipal Bond Bank. All incomplete projects will be closed after May 1, 2019 unless a request for an extension has been submitted and approved. You can apply for an extension (up to 6 months) using the Grant Project Extension Request Form, available on the DWP website or by emailing me.

If you have any questions, please contact me at (207) 287-5678 or by email at sara. [email protected].

Sincerely,

~DA 3~ Sara Flanagan Capacity Development Coordinator

Moine Center for Disease Control and Prevention

An Oliice of the Dcporl1ncnl of Hro/1h nnd Hvm!';:n Setv;ce:.

Paul R. LePage. Governor Ricker Hamilton. Commissioner

Dl•r .irtnwnt of H\'•1lth anJ Humdn St'rvil'l'S Mdiiw G'nl<•r for Di~•'dSC' Control anJ Prev<•nlion

286 Wall'r Stn'l'l 11 Stal<' House Station

Augus ta, M<1inc 04333-0011 T l'I.: (207) 2~7-801 6; Fax: (207) 287-9058

TTY Usc>r~: Di.ii Tl 1 (M.ii ne Ri>l.iy)

Tel. (207) 287-2070 Drinking Wa ter Program Fax (207) 287-4172

2018 Capacity Development Grant Reimbursement Request Form

Date:

Reimbursement to be sent to:

Public Water System Name: PWSID#: ------

Contact Name: Title:

Mailing Address :

Phone#: ------------ Email:

I have enclosed documents for the following :

D

D D

A copy of meeting minutes where the water system officials have discussed the need for the document and a grant award.

D

D

A written explanation of how the professional engineering or consulting services were selected.

A copy of the letter of agreement or contract between the water system and selected firm.

The completed document for Drinking Water Program (DWP) review and approval. Copies of all reports and studies shall be provided to the DWP in an electronic (.pdf) format

Copies of all paid invoices for reimbursable costs.

Upon receipt of the above materials, we will authorize disbursement of a check for an amount up to the awarded sum by the Maine Municipal Bond Bank. All incomplete projects will be closed after May 1, 2019 unless a request for an extension has been submitted and approved. You can apply for an extension (up to 6 months) using the Grant Project Extension Request Form, available on the DWP website or by calling (207) 287-5678.

Submit this completed form, along with supporting documents, to:

Sara Flanagan Maine CDC Drinking Water Program #11 State House Station 286 Water St., 3rd Floor Augusta, ME 04333-0011 [email protected]

Signature: ------------------~

Print Name: ------------------~

{For DWP Administrative Use Only]

Approved Date: -------

Approved By: ______ _

Approved Amount: _____ _

Date: --- - ----------Title: --------------

~ ...... ~ WOODARD &CURRAN

COMMITMENT & INTEGRITY DRIVE RESULTS

Via Electronic Mail

May 14, 2018

David Cole, City Manager City of Ellsworth One City Hall Plaza Ellsworth, ME 04605

Re: Hydraulic Model Update

Dear Dave:

BACKGROUND

One Merchants Plaza I Suite 501 Bangor. Maine 04401 www. wood a rdcurra n. com

T 800.564.2333 T 207.945.5105 F 207.945.5492

Woodard & Curran was contracted to develop a hydraulic model for the City of Ellsworth's water system in 2000. The hydraulic model was developed using WaterCAD software, which has since become obsolete. A well-built, well-calibrated hydraulic model can not only identify low pressures or inadequate fire flows or capacity constraints but can also identify areas with high water age (and potentially high levels of disinfection byproducts or low chlorine residuals), determine hydraulic criticality of system pipes, and in general, assist in the day-to-day operation of the distribution system. As the City grows, the hydraulic model can aid in the understanding of limitations within the distribution system and allow the City to evaluate the impacts of new development on the distribution system. Updating and recalibrating the model are critical to running the model and generating accurate results from model runs.

SCOPE OF SERVICES

Woodard & Curran will provide the following services as part of this project:

1. Data Collection. Where data is not available, we will discuss what appropriate assumptions can be made to develop the most accurate model possible. The data required to develop the hydraulic model includes:

a. Pipe network mapping - Any available information on the City's piping network including the following features and attributes. For each of the items referenced below, we will focus on changes made to the water system since development of the computer model in 2000.

i. Water mains - with physical descriptors such as diameter, length, material, lining, and year installed (if available).

ii. Valves - with physical descriptors such as type, diameter, year installed, and current status {open/closed).

iii. Hydrant locations.

b. Source information including source pumping/metering data, pump curves, performance test data, on-off operational scheme, pressure trends, etc.

~ ....... ~ WOODARD &CURRAN

c. Distribution storage facility information including volume, geometry, base and overilow elevations relative to a known datum, typical operating level and daily fluctuation data, if available.

d. Demand/consumption data - Three years of monthly consumption data by account, along with customer type (residential, commercial, etc.).

2. Development of a hydraulic model using a GlS based software. Woodard & Curran will convert the existing model to lnnovyze lnfoWater software and will use the data obtained to update the model of the water distribution system. The following steps will be carried out to develop the model:

a. Electronic Mapping - The model will be updated to include work periormed on the system since the last hydraulic model development. Woodard & Curran has been involved in several distribution system projects since the model was developed, so we propose updating the system map based on the records we have and providing City staff with the updated system map for their review and additional edits. The physical and operational information of pumping, storage, and treatment facilities will be included using a schematic representation of the internal piping and structures. The piping network will include all pipes 6-inches or greater in diameter; smaller diameter piping may be included on a specific basis, if needed to complete loops, for example.

b. Demand Allocation - Allocation of the water demands within the hydraulic model will be based on equal distribution of demand across each of the model nodes. The highest 15-20 Oconsumer demands will be applied to the nearest hydraulic node.

c. Diurnal Patterns - The American Water Works Association (AWWA) standard diurnal curves will be included in the model as the base diurnal pattern. We have used these standard curves in previous models with accurate results.

d. Initial Model Validation and Runs - The initial model runs are conducted to ensure that there are no connectivity issues and that the preliminary results are within a reasonable operating range.

e. Quality assurance/quality control is an important component of the model development process. Documentation of the steps will be made, particularly any assumptions made to simplify the model or operational strategies.

3. Model Calibration. Model calibration is the most important step in model development to confirm that the hydraulic model represents real-world conditions. Woodard & Curran will calibrate the model based on data obtained during hydrant flow tests and discussions with City staff. Woodard & Curran will work closely with staff to obtain general and specific knowledge of the system's operation. The following steps are involved in completing model calibration:

a. Fire hydrant flow testing - Woodard & Curran will work with the City to develop a plan to conduct hydrant flow testing at locations throughout the system. Flow tests will be conducted to yield sufficient pressure change to calibrate the model. The City will perform the fire flow tests.

b. Model calibration - The fire hydrant flow test data, storage tank levels, pressure reducing valve (PAV) settings, and any other relevant data for each test will be input into the model and each scenario will be run. The model will be calibrated by making

City of El lsworth (231546.00) Hydraulic Model Update Proposal

2 Woodard & Curran May 14, 2018

~ ~~ WOODARD &CURRAN

adjustments to the roughness coefficients and other parameters to match as closely as possible the pressures recorded in the field. A table of field data results and modeled results will be produced to indicate calibration level. Woodard & Curran will coordinate with the City to perform additional flow tests and/or field verification if needed for proper calibration.

4. Documentation. Following model development and calibration, a memo will be generated summarizing the results of the calibration, including the C-values, broken up by pipe material, generated by the calibration process.

SCHEDULE

We propose to begin this work in August 2018 and anticipate being able to complete the work by the October 2018.

BUDGET

To complete this scope, we propose a lump sum budget of $30,000.

City of Ellsworth (231546.00) Hydraulic Model Update Proposal

3 Woodard & Curran May 14, 2018

~ .... ~ WOODARD &CURRAN

TERMS AND CONDITIONS

We propose to complete this work under the Standard Terms and Conditions dated February 1, 2016.

As always, we look forward to continuing to assist the City with its infrastructure improvements .

Sincerely,

WOOD D& CUR

N han T. Mclaughlin, P.E. Principal

NTM/msr

PN: 231546.00

IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their duly authorized agents as of the date indicated below.

AUTHORIZATION BY:

WOODARD & CURRAN

Signature

Name (printed)

Title

City of Ellsworth (231546.00} Hydraulic Model Update Proposal

Date

CITY OF ELLSWORTH

Signature

Name (printed)

Title

4

Date

Woodard & Curran May 14, 2018

MEMO To: Ellsworth City Council

From: Reggie Winslow


Re: Water Tank Storage Improvements

City of Ellsworth Council Members,

Water Department Superintendenl I City Hall Plaza • Ellsworth. ME 04605-1942

Phone (207) 669-6616 •Fax (207) 667-4908 www.ellsworthmaine.gov

In 2016 The City applied for and was granted funding to upgrade and make improvements to the water tank storage units through the Drinking Water State Revolving Fund.

This project will include cleaning of the storage tanks which has not been done for ten years; painting of the storage tanks; instalJation of Cathodic Protection Systems to help prevent corrosion and add chlorination points and static mixers.

The addition of chlorine will enabJe the department to lower chlorine dosage at the Treatment Plant, cutting the resident contact time reducing DBP's (disinfection by-products). Mixers are being installed to continuously mix the chlorine that will be added, and keep the water fresh in the tanks.

On Wednesday August 15th a bid opening was held with onJy one bid received. The received Bid was reasonably close to the engineer's original estimate ( $745,000) for the project and so I am requesting the bid be awarded to the single bidder : Penta Construction for the amount of $760,500.

If the Council is to approve, I make the following motion.

Move to approve a contract with Penta Construction for water storage tank improvements & upgrades, with funding from the DWSRF at an original Bid price of $760,500.

> ...... ~ WOODARD &CURRAN


August 16, 2018

One Merchants Plaza I Suite 501 Bangor, Maine 04401 www.woodardcurran.com

Reggie Winslow, Water Department Superintendent City of Ellsworth 1 City Hall Plaza Ellsworth, ME 04605

Re: Water Storage Tank Improvements Project Contract Award Letter of Recommendation

Dear Reggie:

T 800.564.2333 T 207.945.5105 F 207.945.5492

We have reviewed the General Contractor bid submitted to the City of Ellsworth on August 15, 2018 for the Water Storage Tanks Improvements Project. The only bidder was Penta Corporation.

Penta Corporation submitted a Base Bid of $760,500.00. A copy of Penta's Bid has been included with this letter for your reference. We have compared the bid to our estimate and feel it is reasonable for the intended scope. The bid amount is within the City's budget as established with the Maine Drinking Water Program for use of the previously awarded SRF funds to the City (SRF project #2016-13).

We have discussed the project with Sonny Keyser, President of Penta Corporation, and feel he has a clear understanding of the Scope of Work, the City's needs, and the resources necessary to complete the Project. Based on our review of the bid and previous experience on projects of similar size and scope with Penta Corporation, we are recommending the Contract be awarded to Penta.

Attached is a copy of the Notice of Award for the City's execution following approval to award the Contract by the City Council. Please provide us with four (4) original copies of the executed Notice of Award and we will work to schedule the pre-construction meeting and Contract signing.

If you require additional information or have any questions, please feel free to call me at 207-558-4231 or email me at [email protected]. We appreciate the opportunity to have worked with you and the City of Ellsworth on the design phase of the project and look forward to seeing this project through construction.

Sincerely,

NTM/msr

Enclosures: Bid Tab, Notice of Award, and Penta Corporation Bid

cc: Bill Dawson, DWP Larry Girvan, DWP

PN: 229516.00

~ ..._""" WOODARD


&CURRAN

CITY OF ELLSWORTH, ME

WATER STORAGE TANKS IMPROVEMENTS PROJECT

PROJECT NO. 229516.00

August 15, 2018

1 Adminiliation (Mobilizt:ion I Demob*.zation)

2 Tank Palnbng System and tmprovemen!s • Hi¢I Shel Tri

3 Tank lmprovtments • Stale Steel Tri

• Tank Improvements • Oola<d HIT an~

Rechlonnaljoo System • High Shel T eok,

6 Rectb"inetion System · Stale Steel Tank

LS $20,000.00

LS S410,800.00

LS $58,600.00

LS $21 ,000.00

LS 5110.200.00

LS $139,900.00

$20.000.00

$410,800.00

$58,600.00

$21 ,000.00

$110.200.00

$139,900.00

One Mt>"hanl'° Plaza I Suite 501 BanyOI' r.t~m~ C.t,01 \Vlltw wooda1dc;rn1an com

1 eoo ss" 2.313 T 107 9.:~ 5105 F 207 9.C S.S4 92

229516.00 Issue Date: July 2018

SECTION 00 51 00

NOTICE OF AWARD

Project: Water Storage Tanks Improvements

Owner: City of Ellsworth, Maine

Contract: Water Storage Tanks Improvements

Bidder: Penta Corporation

Bidder's Address: 1253 Whittier Way

PO Box 391

Moultonborough, NH 03254

Water Storage Tanks Improvements City of Ellsworth, Maine

Owner's Contract No.: Not Used

Engineer's Project No.: 229516.00

You are notified that your Bid dated August 15, 2018 for the above Contract has been considered. You are the Successful Bidder and are awarded a Contract for the Water Storage Tanks Improvements Project, subject to the following conditions being met and subject to, required reviews, required approvals and specifically, funding agency approval by the Maine Drinking Water State Revolving Loan Fund (DWSRF) Program.

The Contract Price of your Contract is Seven Hundred Sixty Thousand Five Hundred and 00/100 Dollars ($760,500.00).

You must comply with the following conditions precedent within 10 days of the date you receive this Notice of Award.

1. Deliver the Contract security (Bonds) as specified in the Standard General and Supplementary Conditions and Additional Supplementary Conditions (Articles 2 and 5);

2. Deliver the insurance certificates indicating coverages as specified in the Standard General and Supplementary Conditions and Additional Supplementary Conditions {Articles 2 and 5);

3. Deliver the following completed and executed certifications and documents:

a. Documentation of good faith efforts (such as copies of solicitation letters and email) and data relied upon in formulating its fair share objectives. Solicitation documentation must include proof of receipt. The records must be submitted to the Owner even if the goals were met.

b. Bidders list of all firms that bid or quote on subcontracts, including both Disadvantaged Business Enterprise (DBE)s and non-DBEs. The purpose of a bidders list is to provide contractors who conduct competitive bidding with as accurate a database as possible about the universe of DBE and non-DBE subcontractors. The list must include the following information:

i. Entity's name with point of contact;

ii. Entity's mailing address, telephone number, and e-mail address;

iii. The procurement on which the entity bid or quoted, and when; and

iv. Entity's status as a DBE or non-DBE.

WOODARD & CURRAN based on EJCDC C-510 Notice of Award

NOTICE OF AWARD 00 5100-1

Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute.



c. Certifications and forms required by Sections 00 73 73 Statutory Requirements and 00 73 76 State Revolving Fund Requirements for Contractor and its Subcontractors.

4. Other conditions precedent:

a. Failure to comply with the above conditions within the time specified will entitle the Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited.

b. After confirming that you have complied with the above conditions and required approvals are obtained, Owner will deliver the conformed Contract Documents for execution.

Copy to Engineer

WOODARD & CURRAN

Owner By: ___________________ _

Authorized Signature

Title

END OF SECTION

based on EJCDC C-510 Notice of Award

NOTICE OF AWARD 00 5100 -2

Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute.



ARTICLE 1-BID RECIPIENT

1.01 This Bid is submitted to:

City of Ellsworth 1 City Hall Plaza Ellsworth, ME 04605

SECTION 00 41 01

BID FORM

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 - BIDDER'S ACKNOWLEDGEMENTS

2.01 Bidder accepts all terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

2.02 Bidder acknowledges representations and certifications included in Section 00 45 05 Bidder's Representations and Certifications are a condition of the Bid.

ARTICLE 3 - BIDDER'S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, and any data and reference items identified in the Bidding Documents, and hereby acknowledges receipt of the following Addenda:

Addendum No.

ONE

Addendum, Date

8/7 /2018

B. Bidder has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfied itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and has satisfied itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work.

WOODARD & CURRAN This document Is a MODIFIED version of EJCoc• C-410, Bid Form for Const1ucllon Contracts.

Copyright © 2013 National Society of Professional Engine en, American Council of Engineering Companies, and American Society of Civil Engineers. Ail rights reserved

BID FORM 00 4101-1



D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings.

E. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and any Site-related reports and drawings identified In the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder's safety precautions and programs.

F. Bidder agrees, based on the information and observations referred to In the preceding paragraph, that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder is aware of the general nature of Work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents and confirms that the written resolution thereof by Engineer is acceptable to Bidder.

I. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work.

J. The submission of this Bid constitutes an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, and that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

ARTICLE 4 - BIDDER'S CERTIFICATION

4.01 Bidder certifies that:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

WOODARD & CURRAN This document Is a MODIFIED version of EJCoc• C·410, Bid form for Construction Contracts.

Copyright() 2013 Nation al Society of Proresslonal Engineers, American Council of Englneeiing Companies, and American Society of Clvll Engineers. All rights reserved

BID FORM 00 4101-2



D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.0:

1. "corrupt practice" means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process;

2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition;

3. "collusive practice" means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and

4. "coercive practice" means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect thee execution of the Contract.

ARTICLE 5 - BASIS OF BID

5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s) EXCLUDING MAINE SALES, STORAGE AND USE TAX.

Item Description Unit

Estimated Bid Unit Bid Price

No. Quantity Price

1 Administration

LS 1 lo/ocXJ ·2.01 000 (Mobilization/Demobilization)

2 Tank Painting System and

LS 1 .t~10/ ~ 4101 e>oo Improvements - High Street Tank

3 Tank Improvements - State Street

LS 1 58, G,o....., 581 000 Tank

4 Tank Improvements - Dollard Hill

LS 1 ·c..1, 000 Z.J/ ooo Tank

5 Rechlorination System - High Street

LS 1 1101 Zoo '10, z.oo Tank

6 Rechlorlnatlon System - State Street

LS 1 15), 'joD I 3~,9<>D Tank

TOTAL BASE BID PRICE (All Items 1 Through 6tJ .st: 11 e..J Hu.N [)e.£ f) 51 xTY Uoo~.,, D J-1ve H UN {)i'l. < D

Dollars and z,,,,o /Cents $ 7 (p()l 500 (Use words) (Use figures)

ARTICLE 6 - TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete and will be completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions on or before the dates or within the number of calendar days indicated in the Agreement.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages.

WOODARD & CURRAN This document Is a MOOIFIED version of EICOC.• C·410, Bid Form for Construction Contracts.

Copyright() 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved

BID FORM 00 4101-3



ARTICLE 7-ATTACHMENTS TO THIS BID

7.01 The following documents are submitted with and made a condition of this Bid:

A. Required Bid security in the form of fU{Bid Bond (00 4313) OR 0 _______ _

B. Supplements:

List of Proposed Subcontractors (00 43 36)

List of Proposed Suppliers (00 43 37)

Bid Submittal Checklist (00 43 93)

Bidder's Representations and Certifications Including required certifications, compliance statements and forms (00 45 05)

Non-Collusion Affidavit (00 45 19)

ARTICLE 8 - DEFINED TERMS

8.01 The terms used In this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

WOODARD & CURRAN This document Is a MODIFIED version of EJCOC• C·410, Bid Form for Construction Contracts.

Copyright ID 2013 National Society of Professional £nslneers, American Council of Engineering Companies, and American Society of Clvll Engineers. All rlghts reserved

BIO FORM 00 4101-4



ARTICLE 9 - BID SUBMITTAL

BIDDER: {Indicate correct name of bidding entity]

PENTA CORPORATION

{Signature] ~ By: ""-.. r\r,~ {Printed name) _D_I_L_L-MA_N_K_E_Y_S_E_R_,.__-=---:-I-D_E_N_T _______ _______ _

{If Bidder is a corporation, a limited liability company, a partnership, or a joint venture, attach evidence of authority to sign.)

Attest: {Signature]

{Printed name]

Title: SECRETARY

Submittal Date: _AUGUST 15. 2018

Address for giving notices:

PO BOX 390, 1253 WHITTIER HIGHWAY

MOULTONBORO, NH 03254

Telephone Number: 603-476-5525

Fax Number: 603-476-5106

Contact Name and e-mail address: DILLMAN KEYSER

[email protected]

Bidder's License No.: N A ~---------------------------

(where applicable)

Bidder's EIN/FEIN No.: 02-0362663 --~--~----------------------

WOODARD & CURRAN This document Is a MODIFIED version of EJCDC• C·410, Bid Form for Construction Contracts.

Copyright€> 2011 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved

BID FORM 00 4101-S



Communications concerning this Bid shall be addressed to the Bidder's representative as follows:

Name DILLNAN KEYSER

Title: PRESIDENT

Business Address:

PO BOX 390, 1253 WHITTIER HIGHWAY

MOULTONBORO, NH 03254

Telephone Number: 603-476-5525

Fax Number: 603-476-5106

E-mail address: [email protected]

WOODARD & CURRAN This document Is a MODIFIED version of EJCoc• C· 410, Bid Form for Construction Contracts.

Copyright © 2013 National Society of Professional Engineers, Amerlc.an Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved

BID FORM 00 4101-6

E.JCDC..=-c ·1~ll.HS.S JG "1 f'.: t')'nP·.~t C•('(f,,O,tp, 1!, C•:'l'-' \ 111lf{

PENAL SUM FORM

BID BOND

Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable.

BIDDER (Name and Address): PENTA CORPORATION P.O. Box 390 Moultonboro, NH 03254-0390

SURETY (Name, and Address of Principal Place of Business): TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA AGENCY: P.O. Box 511, Concord, NH 03302-0511

OWNER (Name and Address): CITY OF ELLSWORTH

One City Hall Plaza Ellsworth, ME 04605

BID

Bid Due Date: August 15th, 2018

Description (Project Name- Include Location): WATER STORAGE TANKS IMPROVEMENTS, ELLSWORTH, MAINE

BOND Bond Number: NI A

Date: August 15th, 2018

Penal sum FIVE PERCENT OF AMOUNT BID (Words)

Surety and Bidder, intending to be legally bound hereby, su cause this Bid Bond to be duly executed by an authori officer, agent, or re

BIDDER SURETY TRAVELERS PENTA CORPORATION CO NY

$ 5% Of AMOUNT BID (Figures)

set forth below, do each

B id de r's Name and Corporate Seal ~~~~~+-...3or-r--"m:\-\T-~~~~~-

By: ~~ Signature ~ Dillman W. Keyser Daniel E. Church Print Name Print Name

President

Attest: Attest:

Paula J. Cantara Title

Note: Addresses are to be used for giving any required notice.

Provide execution by any additional parties, such as joint venturers, if necessary.

EJCOC1 C·430, Bid Bond (Penal Sum Form). Published 2013. Prepared by the Engineers Joint Contract Documents Committee.

Page 1 of2

E.JCDC . (!;j1t.H':'> JO •,f (1)'n;; .'.(.J D«'~''-H r. I~ ( 'J\'1.01 u (

PENAL SUM FORM

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond. Payment of the penal sum is the extent of Bidder's and Surety's liability. Recovery of such penal sum under the terms of this Bond shall be Owner's sole and exclusive remedy upon default of Bidder.

2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents.

3. This obligation shall be null and void if:

3.1 Owner accepts Bidder's Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents, or

3.2 All Bids are rejected by Owner, or

3.3 Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.

5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from the Bid due date without Surety's written consent.

6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety and in no case later than one year after the Bid due date.

7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located.

8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned.

9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent, or representative who executed this Bond on behalf of Surety to execute, seal, and deliver such Bond and bind the Surety thereby.

10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect.

11. The term "Bid" as used herein includes a Bid, offer, or proposal as applicable.

EJCDC• C-430, Bid Bond (Penal Sum Form). Published 2013. Prepared by the Engineers Joint Contract Documents Committee.

Page 2 of 2

WARNING: THIS POWER OF ATIORNEY IS INVALID WITHOUT THE RED BORDER

TRAVELER~J 1'0.\\lEU OF ATTORNEY

Atlorncy-ln F11c1 No.

Furminglon Cnsunlly Co1111iany Fidclil)' 1111d Gunrnnty lnsuran<'c Compan)' Fldcllt.1· and Gnnrunly lnsurunce Underwriters, Inc. SI. Paul Fire and l\lndnc lnsunmce Company St. Paul Guardlm1 lnsnrnncc Compnn)'

23 1868

St. Panl l\Jcrcur)' Jnsurnnce Co111p;111y lh11·clcrs Casually and Surety Compa ny 'Jhll't'lrrs C asually 111111 Surely Co111pn11y of America United Slnt('S l'lllclily mul c;uarunl)' Ct1lllJ1any

Cerlilicalc No. Q Q 7 2 6 4 2 9 2

KNOW ALL l\IEN BY THESE PHESENTS: Thal Farmington Casualty Compan)', St. Paul Fire aml Marine lmurance Company, St. l'aul Guardian Insurance Company. St. Paul Mercury lnsurnncc Company. Travelers Casual!)' and Surety Co111pan)', Travelers Casualty :iml Surety Company of America, and Unilcd Stares ficlclity and Guarnnty Company are corpornlions duly organiicd under the laws of 1he Slalc of Connecticut, that Ficklity nnd Guar;1nty Insurance Company is a corporntion duly organized under the laws of the State of Iowa. and that Fidelity and Guarnnty Insurance Underwriters, Inc., is a corporntion duly o rganized under the laws of the State of Wisconsin (herein collec ti\'ely called the "Companies.,), and that the Companies do hereby make, constitul.: and appoin1

Daniel E. Chun:h, Hnrce H. L1ngley, William Ver Planck, Paula J. Cantara, Michael P. O'Brien, Christine M. Hosmer, Ryan Stevens, John M. Harbollle, Gary P. L1Pierre, and Matthew Blaisdell

of the City of Concord . State of New Hampshire , their tn1c an1l h1wful Auorney(s)-in-fact, each in their separate capacity if more than one is 1rn111cd above, to sign, execute, seal :uul acknowledge ;my and a ll bonds, rccognizanccs. l'Olltlitional undenakings and other writings obligatory in the nature thereof on behalf of the Companies in their business of guarnnteeing the fidelity of persons. guarnntcci11g the pcrfomiance of contracts and executing or guaranteeing bonds and undenakings required or permitted in 1111y actions or proceeding~ allowed by law.

12th IN WITNESS WHEREOF, the Companies have caused this instrumenl to be signed and their corporate seals to be hereto affixed. this--- --------

day of June 2017

State of Connecticut City o f Hartford ss.

Farmini:ton Casualty Co111111:my Fidelity and Guarnnl)' insurance Compau)' Fidelity and Guaranty lnsunmcc Undenniters, Inc_ St. Poul Fire 11nd l\Jnrine lusurnncc Co1111mny St. Poul G11ordio11 Jnsurnncc Company

c ~

By:

St. P;inl l\krcury l nsurnnce ComJlnny Trnnkrs Cns11nlty uml Surely Cump1111y Ti·m ·elcrs Casually 1111d Surely Comp1111y of AmeriCll Uniled States Fidclll)' nntl G1mrn111,· Compm1,·

Rob.>n L. Raney. Senior Virr f'r«iJtnt

On this the 12th day of June 2017, before me perso11ally appeared Robcll L. Raney, who acknowledged himself to be the Senior Vice President of Farmington Casualty Compnny, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurnncc Unt1crwriters, Inc., St. Paul Fire mid Marine lnsurnncc Company, SI. Paul G uardian Insurance Company, St. Pnul McR·ury ln~urance Company. Travelers Casualty and Surety Company, Travelers Casualty and Surely Company of America , and United States Fidelity nnd Gimranty Company, and that he, as ~nd1, being authorized so to do, executed the foregoing instrnmenl for the purposes there in contained by signing on behalf of the corporations by himself as a duly authorized ofl'icer.

In Witness Whereof, I hereunto set my h and and official seal. 1\-ly Commission expires the 30th d:t)' of June, 202 l .

58440·5·16 Printed in U.S.A.

""llfarir C. Trtrtauh, Notary Public

WARNING: THIS POWER OF ATIORNEY IS INVALID WITHOUT THE RED BORDER

WARNING: THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED BORDER

This Po\\'c:r of A1101ney is granted under and hy the authority of the following resolutions ndwtcJ by th•• Boards of Dir.:ctors of fa11ningto11 C;i>unlty Company, Fidelity and Gunrnnty lmur:mre Compnny, Fidelity and Guaranty ln~urance Underwriters, Inc., St. Paul Fire and M;irine Insurance Company, St. Paul Guardian Insurance Company, St. Pnnl Mcrcur)' Insurance Company, Trnvelcrs Casualty and Sur.:ty Company, Travelers Casualty and Surc:ty Company of Amcricn, and United Stales fidelity and Guaranty Company, which rc;olntion> are now in full force and effect. rl'ading as follows:

IU.~OL\'ED, that the Chair111a11, th.: Pr.:siclcnt , miy Vice Chairman, any Executive Vice President, nny Senior Vice Pr.:sidcnt. any Vice President, any Second Vice President. the Tre;isurer, nny Assistnnt Treasurer, the Corporate Secretary or any A>sistant Secretal)' 111ay appoint Allomeys-in-f act anti Agents to act for and 011 belmlf of the Company aml may gi,·e such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name :md seal with the Company's seal bonds. recognizances, contrncts of indemnity, and other writings obligatory in the nature of a bond, recognizanre , or conditional undertaking, and any of said ofiiccrs or the Board of Directors at any time may remove an)' such appointee :met re\'oke the power given him or her; and it is

FUHTllER RESOLVED, that the Chainnan, the Pre>idcnt, any Vice Chairman, an)' Executive Vice Pr.:sident, any Senior Vice President or any Vice President may delegate all or an)' part of the foregoing authority lo one or more officers or employees of this Company, provided that cach such delegation is in writing and a copy thereof is Ciled in the office of the Secret:ll)' ; anti it is

FUHTHER RESOLVED, that any bond, recognizmice, contract of indemnity, or writing obligatory in the nature of o bond, recognizance, or conditional undertaking shall be valid nnd binding upon the Company when (a) signed b)' the President, :my Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President, ;my Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretal)' or any Assistant Secretary nncl duly aucstcd and sealed with the Company's seal by a Secretary or Assistant Secretal)'; or (b) duly executed (under seal, if required) by one or more Attorneys-in· fact and Agents pursuant to the power prescribed in his or her certificate or their l·ertifie:ues of authority or by one or more Company officer• pursuant to a wrillen delegation of authority; and it i>

I•UUTllER RESOLVED, that the signature of each of the following officers: Pn:siclent, any Executive Vice President , any Senior Vice President , any Vice President, any Assistant Vice President, any Sccn:tal)', any Assistant Secretal)', and the seal of the Company may be affixed by foesimile to nny Power of Allomey or to any certificate rdnting thereto appointing Resident Vice Presidents, Resident Assistnnt Secretaries or Attorneys-in-Fact for purposes only of executing and allesting bonds and undenakings and other writings obliglltOI)' in the nature thereof, and any such Power of Attorney or certificate bearing such focsimilc signature or focsimilc seal shall be valid and binding upon the Company and any such power so executed and cenified by such fncsimile signature and facsimile seal shall be valid and binding on the Company in the future with respect to any bond or understanding to which it is auached.

I. Kevin E. Hughes, the undersigned, Assisi ant Secret al)', of Farmington Casualty Co111pan)', Fidelity and Guaranty Insurance Company, fidelity nnd Guaranty Insurance Underwriters, Inc., St. Paul fire and Marine Insurance Company, St. Paul Guardinn Jnsurnnce Company. St. Paul MerCUI)' Insurance Company, Tmvclcrs Casualty mid Surety Company, Tra\'clcrs Casualty and Surety Company of America, and United States fidelity and Guaranty Company do hereby certify that the abo\'e and foregoing is n true :md correct copy of 1hc Power of Attorney executed by said Companies, which is in full force and effect and has not been re\'oked.

JN TESTJl\IONY WHF.REOF, I have hereunto set my hand mid nffixed the seals or said Companies this _1_5_t_h_ day or _ __ A_u_g_u_s_t _ ____ , 2018 .

To verify the authenticity of this Power of Attorney, c:ill 1·800-421-3880 or contact us at WW\\'.lra\•ckrsbond.com. Please refer to the Attorney-fn-Fact number, the above-nmned indivicluals and the derails of the bond to which the power is atladied .

WARNING: THIS POWER OF ATIORNEV IS INVALID WITHOUT THE RED BORDER


SECTION 00 43 36


PROPOSED SUBCONTRACTORS FORM

The following Subcontractors, other persons and organizations are proposed to be employed to furnish portions of the Work. Attach additional sheets as necessary.

Coordinate with DBE requirements in Sections 00 22 13 Supplementary Instructions to Bidders and 00 73 38 Disadvantaged Business Enterprise (DBE) Requirements.

Name

/'IJ4flC(L I) . PA '/(.o..>/.!...

/NC.,

£x ffl. L~.s £L tc:rd.-1 ~ L

WOODARD & CURRAN

CONSTRUCTION

Type of Construction/ Area % ofTotal Address of Responsibility Contract

113 C>"t 15 ALLl.AJ ~o. f/.V...vT,1,,.J(r 4-3~

5'-,1\.Jn"'>ll ~ / hi(_ 64o7 ·3

P. 0, f:3c.>J< to-4 S

5tCQl,...\Jij(&·'91\} / /1/t_ C>'°t,74; '%

PROPOSED SUBCONTRACTORS FORM

004336 -1


DESIGN PROFESSIONALS

Name Address

END OF SECTION

WOODARD & CURRAN


%ofTotal Area of Responslblllty Contract

PROPOSED SUBCONTRACTORS FORM 00 43 36 -2


SECTION 00 43 37

PROPOSED SUPPLIERS FORM


The following Suppliers are proposed to furnish the identified products, material and equipment to be incorporated into the Work. Attach additional sheets as necessary.

Name

.$vl-( ... \V4"3

/ISSoc, tAT{ 5 / 1'\)C,.

~VJD r. 5<J l (. .. I V,.tj1-.J

,ASGoG IA\VC.S

WOODARD & CURRAN

Address

P. 0, &/( ~ 14-

€. f?xx,·r Ji &d v / /i'Jt. (' i-5 t4-

19 fYlTc... I-.£ L /)U2, P-o/.l D

9,cl Ma:x(. / /'J lj 03071"

END OF SECTION

Product, Material, Equipment

Cl/{NJ I c....4l..

Pl£b

/1/,1 / .)(~ s

PROPOSED SUPPLIERS FORM 00 43 37-1


WOODARD & CURRAN

This page intentionally left blank


PROPOSED SUPPLIERS FORM 00 43 37-2

229516.00 Water Storage Tanks Improvements City of Ellsworth, Maine Issue Date: July 2018

SECTION 00 43 93

BID SUBMITIAL CHECKLIST

Bidder confirms that the following documents are fully completed, Included in and made part of Its Bid.

XI 00 4101 Bid Form

Xl Required Bid security in the form of:O:Bid Bond (00 43 13) OR 0 --------

Supplements

XI List of Proposed Subcontractors (00 43 36)

~ List of Proposed Suppliers (00 43 37)

xJ Bidder's Representations and Certifications including required certifications, compliance statements and forms (00 45 OS)

XJ Non-Collusion Affidavit (00 45 19)

Xl Two (2) hardcopies, signed original (with original Bid security) has been submitted to the Owner In accordance with Section 00 2113 Instruction to Bidders.

CONFIRMED BY BIDDER ON: 8/15/18

By: ~Qo l

WOODARD & CURRAN

V-

' Authorized person per Bid Form

END OF SECTION

BID SUBMITTAL CHECKLIST 00 43 93-1


WOODARD & CURRAN

This page intentionally left blank


BID SUBMITTAL CHECKLIST 00 43 93-2


SECTION 00 45 19

NON-COLLUSION AFFIDAVIT

DI LLMAN KEYSER under the penalty of perjury, say that the following is true:


being duly sworn, depose and,

1. I am the person responsible within my firm for the final decision as to the price(s) and amount of this Bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on the behalf of my firm.

2. The price(s) and amount of this Bid have been arrived at independently, without collusion, consultation, communication, or agreement for the purpose of restricting competition with any other contractor, competitor, Bidder, or potential Bidder.

3. Unless otherwise required by law, neither the price(s) nor the amount of this Bid have been disclosed to any other firm or person who is a Bidder, competitor, or potential Bidder on the Project, and will not be so disclosed either directly or indirectly prior to Bid opening.

4. No attempt has been made or will be made to solicit, cause, or induce any firm, partnership, corporation, or person to submit or not submit a Bid on this Project, or to submit a Bid higher than the Bid of this firm, or submit an intentionally high or noncompetitive Bid or other form of complementary Bid, or for the purpose of restricting competition.

5. The Bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or Inducement from, any firm or person to submit a complementary Bid.

6. My firm has not offered or entered Into a subcontracting agreement regarding the purchase of materials or services from any firm or person, or offered, promised, or paid cash or anything of value to any firm or person, whether in connection with this or any other Project, in consideration for an agreement or promise by any firm or person to refrain from proposing or to submit a complementary Bid on the Project.

7. My firm has not accepted nor been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for my firm's submitting a complementary Bid or agreeing to do so, on the Project.

WOODARD & CURRAN NON-COLLUSION AFFIDAVIT

004519-1

229516.00 Issue Date: Julv 2018

Water Storage Tanks Improvements Citv of Ellsworth, Maine

8. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval, or submission of my firm's Bid on the Project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act, or other conduct inconsistent with any of the statements and representations made in this affidavit.

PENTA CORPORATION Company Name

Signature

DILLMAN KEYSER, PRESIDENT Company Position

Date: AUGUST 15, 2018

/

Attest:

~,iLV1( Date: AUGUST 15, 2018

WOODARD & CURRAN

END OF SECTION

NON-COLLUSION AFFIDAVIT 00 45 19 -2

Poul 11. lePog., Go"""°' Mory C A'.oyhew, Commiuioner Disadvantaged Business Enterprise (DBE) Program

DBE Subcontractor Utilization Form

This form is intended to capture the prime contractor's actual and/or anticipated use of identified certified DBE1

subcontractors2 and the estimated dollar amount of each subcontract. An EPA Financial Assistance Agreement Recipient must require its prime contractors to complete this form and include it in the bid or proposal package. Prime contractors should also maintain a copy of this form on file.

Prime Contractor Name Project Name

PENTA CORPORATION WATER STORAGE TANKS IMPROVEMENTS Bid/ Proposal No. Assistance Agreement ID No. (if !mown) Point of Contact

DILLMAN KEYSER

Address PO BOX 390, 1253 WHITTIER HIGHWAY, MOULTONBORO, NH 03254 Telephone No. Email Address 603-476-5525 [email protected]

Issuing/Funding Entity:

CITY OF ELLSWORTH

I have identified potential DBE I _Q. YES I f}NO certified subcontractors If yes, please complete the table below. If no, please explain:

Subcontractor Name/ Company Address/ Phone/ Email Est. Dollar Cunently Company Name Amt DBE

Certified?

MS. PIPE, LLC PO BOX 1295, SOUTH WINDSOR, CT 06074 860-644-7070 YES [email protected]

EMERY LEE & SONS INC. 936 CENTRAL STREET, MILLINOCKET, ME 04462 207-723-8850 YES [email protected]

ELECTRICAL 397 WHITTIER HWY, MOULTONBORO, NH INSTALLATIONS, INC. 03254 603-253-4525 AlO YES

darlene.fritz@eii-hq . com l?>iO Continue on back if needed

1 A DBE Is a Disadvantaged, Minority, or Woman Business Enterprise that has been certified by an entity from which EPA accepts certifications as

described in 40 CFR 33.204-33.205 or certified by EPA. EPA accepts certifications from entities that meet or exceed EPA certification standards as described in 40 CFR 33.202.

2 Subcontractor is defined as a company, firm, joint venture, or individual who enters into an agreement with a contractor to provide

services pursuant to an EPA award offinancial assistance.

DWP FORM 6100·4 {DBE Subcontractor Utilization Form)

Poul R. lePoge, GovetflO( Mory C. Moyhe•v. CommiS1ione1 Disrtrlvrtntaged Business Enterprise (DBE) Program DBE Subcontrnctor Utilization Form

I certify under penalty of perjmy that the forgoing statements are true and correct. Signing this form does not signify a commitment to utilize the subcontractors above. I am aware of that in the event of a replacement of a subcontractor, I will adhere to the replacement requirements set forth in 40 CFR Part 33 Section 33.302 (c).

Prime Contractor Signature Print Name

~rx) V- DILLMAN KEYSER \. Title Date

"'-. PRESIDENT, PENTA CORPORATION AUGUST 15, 2018

DWP FORM 6100-4 (DBE Subcontractor Utilization Form)

-:~ ~t-..: ~~ ·.-.. . •. ' ,, .• ..... \,,. .. _, .. ,: •.•. : .,, ... , l . ,',;: .. ! ·. 1;.) : ' : .{ · : ~. ·:.-' '

.· .. .... . . . '

,'.""" ·~j-=.:~,..,·-~,. ~ Disadvantaged Business Enterprlse (DBE) Program

DBE Subcontractor Performance Ponn

This form Is Intended to capture the DBE1 subcontractor's2 descriptlon of work to be perfonned and the price of the work submitted to the prime contractor. An EPA Financial Assistance Agreement Recipient must require its prime contractor to have Its DBE subcontractors complete this form and Include all completed forms In the plime contractors bid or proposal package.

Subcontractor Name Project Name ELECTRIGAL INSTALLATIONS , INC. WATER STORAGE TANKS IMPROVEMENTS

Bid/ Proposal No. Assistan~e Agreement ID No. (if known) Point of Contact

DARLENE FRITZ Address 397 WHITTIER HIGHWAY, MOULTONBORO, NH 03254

Telephone No. 603-253-4525

Email Address darlene , [email protected]

Prime Contractor Name Issuing/Funding Entity: PENTA CORPORATION CITY OF ELLSWORTH, ~IE

Contract Item Number Description of Work Submitted to the Prime Contractor PrkeofWork lnvolvlng Construction, Services, Equipment or Supplies Submttted to the

Prime Contractor

INSTRUMENTATION AND CONTROLS ~oD\o ELEC'l'RICAL

I

DBE Certified By:~ DOT ...Q.SBA Meets/ exceeds EPA certification standards?

..Q.Other: ~YES _Q_ NO ~Unknown I

1 A OBE Is a Olsadvantllged, Minority, or Woman Buslneu Enterprise that has been certified by an entlty from whid1 EPA ;iccepls cerllfications as described in 40 CFR 33.204-33.205 or certified by £PA. EPA acG4!pts certiflc.Jtlons from wtltles that meet or exceed EPA tertlilcation ~tand1rds as described In 40 Cffl 33.202.

i Subcontractor Is denned as a company, firm, joint venture. or Individual who enter.s into an agreement with a rontractor to provide seNlces pursuant to an EPA award of financial assistance.

DWP FORM 6100·3 (DBE Subcontractor Performance Fonn)

~·~·:11~ .. . w; '. ._,_ ......... : •• . ·-

' .. ' ... : , .. ·.· · ... . '

Disadvantaged Business Bttterprlse (DBIQ Program DBE Subcontractor Performance Ponn

I certify. under penalty of perjury that the forgoing statements are true and correct. Signing this form does not .signify a commlbnent to utilize the subc9ntractors above. I am aware of that In the event of a replacement ofa subcontractor, I wlll adhere to the replacement requirements set forth in 40 CFR Part 33 Section 33.302 (c).

Prime Contractor Sl1?11ature Print Name

DILLMAN KESYER Title Date

PRESIDENT. PENTA CORPORATION

Print Name --Date

DWP FORM 6100-3 (DBE Subcontractor Performance Fonn)

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I i I

I I

I I I !

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I

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I i I

i I I i [

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•P.O. Box 390 • Moullonboro, New H~mpshire 03254 •Telephone 603/476-5525 • FAX 603/476-5 106

To Whom It May Concern:

By the by-laws of Penta Corporation adopted on April 1, 1982, Dillman W. Keyser, President, is authorized to commit Penta Corporation for the execution of contracts and change orders.

Penta Corporation

, President

SylY.ia yser, Secretary P9 Bo f)O, 1253 Whittier H.ig way Moulto boro, NH 03254

Incorporated in the State of New Hampshire

General Construction - Industrial •Commercial •Institutional

State of Maine

Department of the Secretary of State I, the Secretary of State of Maine, certify that according to the provisions of the

Constitution and Laws of the State of Maine, the Department of the Secretmy of State is the legal custodian of the Great Seal of the State of Maine which is hereunto affixed and of the reports of qualification of foreign business co11>orations in this State and an1111al repol'ls filed by the same.

I fur/lier certify that PENTA CORPORATION, a NEW HAMPSHIRE c01poration, is a duly qualified foreign business corporation under the laws of the State of Maine and that the application for authority to transact business in this State was filed 011 June 23, 1982.

I further certify that said foreign business co11Joratio11 has filed annual reports due to this Department, and that no action is now pending by or on behalf of the Slate of Maine to f01feit the authority lo transact busines·s in this State and that according to the records in the Department of the Secretmy of State, said foreign business co1poratio11 is a legally existing business corporation in good standing under the lmi•s of the State of Maine at the present time.

Authentication: 6013-700 - 1 -

111 testimo11y whereof, I have caused lhc Great Seal of the State of Maine to be hereunto affixed. Given under my hand nt Augusta, Maine, this twenty-first day of March 2018.

Matthew Dunlnp Secrdary of Stale

Wed Mar 21 2018 08:29:14

PENTA CORPORATION WORK ON HAND

Project

Water Syst Improvements Bethlehem, NH Septage Rec. Upgrade Plymouth, NH Dewater&Septage Rec North Conway, NH WWTF Refurb St. Albans, VT WTP Upgrades Kittery, ME Cohas Pump Station Manchester, NH WWTP Upgrade Saxtons River, VT PS Upgrades Winter Harbor, ME Secondary WWTP Upgrade E. Millinocket. ME WTP Trident Rehab Berwick, ME Oxidation Ditch #1 Bristol, NH LAWPCA Clarifier CO Lewiston, ME TOTALS PENDING Ogunquit WWTF OgunQuit, ME TOTALS

Penta Corporation PO Box 390, 1253 Whittier Highway, Mouldtonboro, NH 03254 Phone 603-476-5525 Fax 603-476-5106 [email protected]

6/30/2018

Contract Price Completion Uncompleted Subcontract

$3,024,659.58 Jun-18 $146,839.42 $20,000.00

$1, 172,203.29 Jul-18 $23,200.00 $10,000.00

$1 ,454,000.00 Feb-19 $704,626.42 $200,000.00

$14, 769,500.00 Apr-20 $11, 134, 103.00 $3,400,000.00

$1,285,000.00 Oct-19 $1,000, 779.03 $112,740.00

$2,233, 700.00 May-19 $2,065,808.59 $866,300.00

$3,067,500.00 Apr-19 $2, 776,497.83 $810,000.00

$1 ,245,700.00 Sep-18 $924,003.15 $340,700.00

$9,885,000.00 $9,494,034.00 $6,250,000.00

$135,300.00 Dec-18 $135,300.00 $19,785.00

$48,500.00 Sep-18 $48,500.00 $10,000.00

$405,286.00 $402,001.63 $15,900.00

$38, 726,348.87 $28,855,693.07 $12,065,425.00

$3,037,500.00 $3,037,500.00

$41, 763,848.87 $31,893, 193.07 $12,055,425.00

PENTA CORPORATION PROJECTS PAST FIVE YEARS

PROJECT TITLE COMPANY NAME CONTACT PERSON TELEPHONE CONTRACT AMT. START/COMP

Pump Station Improvements ENG: Wright Pierce Lindsey Brough 207-761-2991 $3,568,532.00 Oct-11 Manchester, NH OWNER: City of Manchester Kevin Sheppard May-13

PENTA CORPORATION David Williams 603-4 76-5525

Fox Ave. Booster Pump Station ENG: $67,700.00 Nov-11 Keene, NH OWNER: City of Keene Jeffrey Titus 603-357-9800 Dec-11

PENTA CORPORATION William Ouellette 603-4 76-5525 Bridge St. Pump Station ENG: Hoyle Tanner & Associates 603-669-5555 $1,211,300.00 Nov-11 Windsor, VT OWNER: Town of Windsor Harrv Benner 802-674-6786 May-12

PENTA CORPORATION William Ouellette 603-476-5525

WWTP HVAC Upgrade ENG: Wright Pierce Ed Leonard 207-725-8721 $1,895,000.00 Dec-11 Wells, ME OWNER: Wells Sanitary District Dennis Thayer 207-646-5906 Oct-12

PENTA CORPORATION Scott Shuman 603-4 76-5525 WWTP RBC Uoarade ENG: Stantec Rene Labranche 802-864-0223 $2,595,500.00 Feb-12 Bellows Falls, VT OWNER: Bellows Falls Village Corp Terry Savage Dec-12

PENTA CORPORATION William Ouellette 603-4 76-5525 Phosphorus Removal ENG: AECOM Marc Morin $2,253,000.00 Apr-12 Newport, NH OWNER: TownofNewpert Larry Wiggins Dec-12

PENTA CORPORATION William Ouellette 603-4 76-5525 Rockland Change Order ENG: Wright Pierce Victor Krea 207-725-8721 $441,524.26 Jul-12 Rockland. ME OWNER: City of Rockland Terrv Pinto 207-594-0324 Jan-13

PENTA CORPORATION William Ouellette 603-476-5525 Sunapee WWTF UParade ENG: Wright Pierce Neil Cheseldine 207-725-8721 $6,666, 100.00 Jul-12 Sunapee, NH OWNER: Town of Sunapee David Bailey 603-763-2212 May-14

PENTA CORPORATION William Ouellette 603-476-5525 StAqatha-Frenchville ENG: Woodard & Curran, Inc Debby Moriarty 207-945-5105 $1,909,900.00 Aug-12 . st. Agatha, ME OWNER: St.Agatha/Frenchville WW Part . Feb-13

PENTA CORPORATION William Ouellette 603-4 76-5525 !Aeration & Clarifier Upgrades ENG: Woodard & Curran, Inc Eric Osbourne 207-774-2112 $3,159,780.00 Oct-12 Nashua, NH OWNER: City of Nashua William Keating Oct-14

PENTA CORPORATION Scott Shuman 603-476-5525 .Northbridge WWTP Solids Hand ENG: COM Smith Steve Rafferty 401-751-5360 $837,900.00 Nov-12 1Whittinsville, MA OWNER: Town of Northbridge Mark Kuras 508-234-2095 Aug-13

PENTA CORPORATION William Ouellette 603-476-5525

Mt Desert WWTP Upgrades ENG: Woodard & Curran Ron Hidu 207-945-5105 $883,300.00 Oct-12 NE Harbor, NH OWNER: Mount Desert Water District Tony Smith 207-276-3739 Mar-13

PENTA CORPORATION Scott Shuman 603-476-5525

Martell Court Pump Station ENG: Hoyle Tanner & Associates Mike Schramm 802-860-1331 $1, 184,000.00 Nov-12 .Keene, NH OWNER: City of Keene, NH Jim Denison 603-357 -9800 Nov-13

PENTA CORPORATION Scott Shuman 603-4 76-5525

!PROJECT TITLE COMPANY NAME CONTACT PERSON TELEPHONE CONTRACT AMT. START/COMP WTP Chem Feed System ENG: Weston & Sampson Jeff Provost 603-431-3937 $119,385.00 Nov-12 Lincoln, NH OWNER: Town of Lincoln, NH 603-745-2757 Apr-13

PENTA CORPORATION William Ouellette 603-476-5525 Church Street PS Upgrades ENG: Wright Pierce Tim Vadney 603-430-3728 $2,571,900.00 Jan-13 Hampton, NH OWNER: Town of Hampton, NH Keith Noyes 603-926-6766 Feb-14

PENTA CORPORATION William Ouellette 603-476-5525 WWTF ElecDist & Aeration ENG:Wright Pierce Ed Leonard 207 -725-8721 $158,900.00 Jan-13 Old Orchard Beach, ME OWNER: Town of Old Orchard Beach, ME Chris White 207-934-5714 Oct-13

PENTA CORPORATION Scott Shuman 603-4 76-5525 NE Harbor WWTP Upgrade ENG: Olver Associates Bill Olver 207-223-2232 $4,205,950.00 Jun-13 Mt Desert, ME OWNER: Town of Mt. Desert Tony Smith 207-276-57 43 Aug-14

PENTA CORPORATION Scott Shuman 603-4 76-5525 WWTP Improvements ENG: Underwood Engineers Valerie Giguere 603-436-6192 $7,904,330.00 Jun-13 Lebanon, NH OWNER: City of Lebanon Dawn SchaQen 603-448-3112 Jun-15

PENTA CORPORATION William Ouellette 603-476-5525 Main St & Bear Hill PS Uoarade ENG: Dirigo Engineering Jack Clukey 207-564-3318 $492,800.00 Aug-13 Dover-Foxcroft, ME OWNER: Town of Dover-Foxcroft Jim Lord 207-453-2401 Mar-14

PENTA CORPORATION Scott Shuman 603-476-5525 Manchester WWTP Aeration ENG: Wright Pierce Jeff Pinnette 207-725-8721 $16,854,700.00 Oct-13 Manchester, NH OWNER: City of Manchester Fred McNeil! 603-624-6595 Jan-16

PENTA CORPORATION William Ouellette 603-4 76-5525 Pump Stations Upgrades ENG: Underwood Engineers Steve Smith 603-230-9898 $1,685,400.00 Oct-13 Claremont. NH OWNER: City of Claremont, NH Wayne Leonard 603-542-7026 Mav-14

PENTA CORPORATION Scott Shuman 603-476-5525 Tank Replacement ENG: CMA Engineers Joe Ducharme 603-431-6196 $129,900.00 Oct-13 Waterville Valley, NH OWNER: Town of Waterville Valley Mark Decoteau 603-236-4730 Dec-13

PENTA CORPORATION Scott Shuman 603-4 76-5525 Route 109 PS Uoarade ENG: Wright Pierce Lindsey Brough 207-761-2991 $263,016.00 Nov-13 Sanford, ME OWNER: Sanford Water District Michael Hanson 207-324-5313 Jul-14

PENTA CORPORATION Scott Shuman 603-476-5525 WW Infrastructure Improvement ENG: Kleinfelder Mark Thompson 617-497-7800 $2,864,500.00 Aug-14 Kittery, ME OWNER: Town of Kittery George Kathios 207 -439-4646 Jun-15

PENTA CORPORATION William Ouellette 603-476-5525 WWTP Upgrade ENG: Fuss & O'Brien Jeff McDonald 860-646-2469 $1,453,000.00 Aug-14 Windsor, VT OWNER: Town of Windsor Thomas Marsh 802-674-6786 Aug-15

PENTA CORPORATION William Ouellette 603-476-5525 WWTF Sec. Clarifier Upgrade ENG: Wright Pierce Lindsey Brough 207-761-2991 $262,000.00 Aug-14 Old Orchard Beach, ME OWNER: Town of Old Orchard Beach Chris White 207-934-4416 May-15


'PROJECT TITLE COMPANY NAME CONTACT PERSON TELEPHONE CONTRACT AMT. START/COMP Filter System Uoarade ENG: DiriQo EnQineering Tim Sawtelle 207 -564-3318 $307, 700.00 Oct-14 Van Buren, ME OWNER: Van Buren Water District Skip Dumais 207-868-2285 Feb-15

PENTA CORPORATION Scott Shuman 603-476-5525 WW Pump Fae. Replacement ENG: Wright Pierce Dave Cockburn 207-725-8721 $486,300.00 Jan-15 Van Buren, ME OWNER: Town of Van Buren Rick Sirois 207-868-2886 Oct-15

PENTA CORPORATION Scott Shuman 603-476-5525 ,WWTF Tank Drain&Scum Syst ENG: Hazen & Sawyer 617-574-4747 $539,700.00 Feb-15 ·Nashua, NH OWNER:CifyofNashua 603-589-3330 Jul-15

PENTA CORPORATION Scott Shuman 603-4 76-5525 WTP Filter Addition ENG: Weston & Sampson 603-431-3937 $524,800.00 Feb-15 Lincoln. NH OWNER: Town of Lincoln Butch Burbank 603-745-2757 Jul-1 5

PENTA CORPORATION Scott Shuman 603-476-5525 Elm Street PS Uoarade ENG: DiriQo Engineering Tim Sawtelle 207-564-3318 $103,600.00 Mar-15 Waldoboro, ME OWNER: Waldoboro Utility Distric 207-832-0422 Jul-15

PENTA CORPORATION Scott Shuman 603-476-5525 Hudson St PS Rehab ENG: Fav Spofford & Thorndike Denise Moberg 781-221-1000 $1 , 151 ,950.00 Jul-15 NorthborouQh, MA OWNER: Town of Northborough Dan Nason 508-393-5030 May-16

PENTA CORPORATION Bill Ouellette 603-476-5525 Detritor Replacement ENG: Stantec Consulting Services 978-692-1913 $209.200.00 Apr-15 Rockport, MA OWNER: Town of Rockport Joseph Parisi, Jr. 978-546-5000 Oct-15

PENTA CORPORATION Bill Ouellette 603-476-5525 Harbor View Pump Station ENG: Woodard & Curran 207-945-5105 $165,900.00 Jun-15 Rockport, ME OWNER: Town of Rockport 207-236-6245 Sep-15

PENTA CORPORATION Scott Shuman 603-476-5525 East End WWTP ENG: Hazen & Sawyer Deborah Mahoney 617-574-4747 $8,447,700.00 Aug-15 Portland, ME OWNER: Portland Water District Dvlan Reburn 207-774-5961 Aug-17

PENTA CORPORATION Bill Ouellette 603-476-5525 \N\NTP Dewatering ENG: Wright Pierce Ryan Wadsworth 207-725-8721 $1,496,800.00 Aug-15 Lewiston, ME OWNER: LAWPCA Travis Peaslee 207-782-0917 AUQ-16

PENTA CORPORATION Scott Shuman 603-476-5525 Memorial Beach Drive PS ENG: Tighe & Bond Benjamin Levesque 508-754-2201 $256,600.00 Aug-15 Webster, MA OWNER: Town of Webster Scott Charpentier 508-949-3800 Jan-16

PENTA CORPORATION Scott Shuman 603-476-5525 W\NTP Uoarades ENG: Aldrich & Elliott Jason Booth 802-879-7733 $2,087,200.00 Aug-15 Wilmington, VT OWNER: Town of Wilmington Scott Murphy 802-464-8591 Apr-16

PENTA CORPORATION Bill Ouellette 603-4 76-5525

WWTP Ucarade ENG: Olver & Associates Bill Olver 207-223-2232 $9,549,000.00 Oct-15 Wilton, ME OWNER: Town of Wilton Rhonda Irish 207 -645-4961 Oct-17


PROJECT TITLE COMPANY NAME CONTACT PERSON TELEPHONE CONTRACT AMT. START/COMP WWTP Upgrade ENG: Wright Pierce David Cockburn 207-798-3721 $2,092,600.00 Feb-16 Keene. NH OWNER: City of Keene Jim Oonison 603-357-9800

PENTA CORPORATION Scott Shuman 603-4 76-5525 UV Disinfection ENG: Underwood Engineers Steve Smith 603-230-9898 $695,900.00 Mar-16 Milford, NH OWNER: Town of Milford David Boucher 603-249-0661 Oct-16

PENTA CORPORATION Scott Shuman 603-476-5525 WWTP Upgrade ENG: Aldrich & Elliott Alex Arsenault 802-879-7733 $6,947,900.00 Mar-16 Bellows Falls, VT OWNER: Bellows Falls Village Corp Chip Steams 802-463-3964 Nov-17

PENTA CORPORATION Bill Ouellette 603-4 76-5525 Blair Pk&Taft Farm PS Upgrade ENG: Aldrich & Elliott Jason Booth 802-879-7733 $261 ,900.00 Aug-16 Williston, VT OWNER: Bruce Hoar 802-878-1239 Oct-16

PENTA CORPORATION Bill Ouellette 603-4 76-5525 McCains Aeration System ENG: $181 ,600.00 Sep-16 Easton, ME OWNER: MaCain Foods USA Peter Cormier 920-997 -7277 Sep-16

PENTA CORPORATION Bill Ouellette 603-476-5525 Water Facilities Improvements ENG: Underwood Engineers Thomas Page 603-436-6192 $7,476,900.00 Aug-16 Dover, NH OWNER: City of Dover Ann Legere 603-516-6030 Aug-18

PENTA CORPORATION Bill Ouellette 603-476-5525 HallStWWTP ENG: Wright Pierce Chris Dwinal 207-761-2991 $1,329,700.00 Seo-16 Concord, NH OWNER: City of Concord Douglas Ross 603-230-3664 Sep-17

PENTA CORPORATION Scott Shuman 603-476-5525 Water System Improvements ENG: CMA Enaineers. Inc. Paul Schmidt 603-431-6196 $2,965,000.00 Oct-16 Bethlehem, NH OWNER: Bethlehem Villaae District Suzanne MacDonald 603-869-3440 Oct-17

PENTA CORPORATION Bill Ouellette 603-4 76-5525 WWTP RBC Replacement ENG: Aldrich+ Elliott Wayne Ellett 802-879-7733 $208,900.00 Oct-16 Bennington. VT OWNER: Town of Bennington Stuart Hurd 802-442-1037 Mav-17

PENTA CORPORATION Bill Ouellette 603-476-5525 2 Pump Station Replacements ENG: Wright Pierce Ben Stiles 207-725-8721 $1,389,800.00 Nov-16 Old Town, ME OWNER: City of Old Town William Mayo 207-827-3965 Dec-17

PENTA CORPORATION Scott Shuman 603-4 76-5525 Green St & Chicks Creek PS ENG: Wright-Pierce Kyle Coolidge 207-761-2991 $813,900.00 Aug-17 Kennebunkport, ME OWNER: Town of Kennebunkport Laurie Smith May-18


Raw Wter Pumps ENG: N/A $189,700.00 Jul-17 Concord, NH OWNER: City of Concord Douglas Ross 603-230-3664 Jan-18


DewaterinQ Syst Uoarade ENG: Wright-Pierce 207-725-8721 $622,700.00 Aug-17 Old Orchard Beach, ME OWNER: Town of Old Orchard Beach, ME Feb-18


PROJECT TITLE COMPANY NAME CONTACT PERSON TELEPHONE CONTRACT AMT. START/COMP WWTP Upgrade ENG: Tighe & Bond 413-562-1600 $871.200.00 Aug-17 Northampton. MA OWNER: Northampton Dept of PW 413-587-1570 Jul-18

PENTA CORPORATION Septage Receiving Uoarade ENG: Wright-Pierce Michael Theriault 603-606-4435 $1 ,517,700.00 Sep-17 Plymouth, NH OWNER: Plymouth Village Water&Sewer Merelise O'Conner 603-536-1733 Mar-18

PENTA CORPORATION Guilford WWPS lmprov. ENG: Otter Creek Engineering Robert Clark 802-747-3080 $316,400.00 Oct-17 Brattleboro, VT OWNER: Town of Brattleboro 802-251-8151 Mar-18

PENTA CORPORATION Pump Station Upgrades ENG: Olver & Associates 207-963-2235 $1,245,700.00 Feb-18 Winter Harbor, ME OWNER: Woodard & Curran Julianne Page 207-774-2112 Sep-18

PENTA CORPORATION Scott Shuman 603-476-5525 WWTF Refurbishiment ENG: Aldrich + Elliott Jeffrey Lewis 802-879-7733 $14,769,500.00 Feb-18 St. Albans, VT OWNER: City of St. Albans 802-524-1500 Apr-18

PENTA CORPORATION Bill Ouellette 603-476-5525 WTP Upgrades ENG: Wright Pierce Naleen Mavberrv 207-798-37 49 $1 ,285,000.00 Feb-18 Kittery, ME OWNER: Kittery Water District Michael Rogers Oct-19

PENTA CORPORATION Scott Shuman 603-476-5525 WWTP Uoarade ENG: Tata & Howard $3,067,500.00 May-18 Saxtons River, VT OWNER: Saxtons River Village Corp Apr-19

PENTA CORPORATION Bill Ouellette 603-476-5525 Ogunquit WWTF ENG: Wright Pierce $3,037,500.00 Ogunquit, ME OWNER: Ogunquit Sewer District

PENTA CORPORATION Scott Shuman 603-476-5525 Trident Rehab ENG: Tighe & Bond 603-433-8818 $135,300.00 Berwick, ME OWNER: Berwick Water Dept 207-698-1101


ELLSWORTH POLICE DEPARTMENT 1 CITY HALL PLAZA

ELLSWORTH, MAINE 04605 Tel. 207-667-2133 Fax 207-667-4916

Chief Gle1111 Moshier [email protected]

To: Manager Cole/City Council From: Chief of Police Glenn M. Moshier Re: Cruiser Bids

Captain Troy Bires [email protected]

August 1, 2018

Cruiser bids were opened at 1 :00 pm on July 61h. As part of the bid for this year's cruisers we included a delivery date which stipulated that the vehicles be available for the City to take possession of them within thirty days of the City acceptance of the bid. This stipulation was added because in the past there has been a significant delay in receiving the vehicles when the vehicles needed to be ordered by a vendor after the bid was approved. This delay becomes problematic with the existing fleet when dealing with mileage and maintenance costs.

Quirk Ford bid was for two 2018 Ford Police Interceptor Utility' s A WD (K8A). Quirk base price was $29,855 and $28,965 (difference is caused by the cost of white doors) per vehicle and allowed $4,970 and $4,380 for our trades for a final price of $24,885 and $24,585 per vehicle. The vehicles are expected to be available on or before August 21 51

•

Darlings bid was for two 2017 Ford Police Interceptor Utility's A WD (K8A). Darlings base price was $30,587 and $31 ,237 (difference is caused by the cost of white doors) per vehicle and allowed $5,000 and $5,300 for our trades for a final price of $25,587 and $25,937 per vehicle. The vehicles are expected to be available within 7 days of the accepted bid.

It is my recommendation and request that we purchase two 2018 Ford Police Interceptor Utility A WD vehicles from Quirk Ford of Augusta at a total cost of $58,820 less $9,350 for a final cost of $49,470.

If the council approves this request, the suggested motion is as follows:

Approve the request of the Chief of Police to award a bid to Quirk Ford of Augusta in the amount of $49,470 for two new police cruisers; to be funded from the police cruiser capital improvement account (9090900-59007).

Integrity Professionalism Community Service

NAME OF BIDDER Darlings

Quirk Ford of AuQusta

A TRUE COPY ATTEST:

!

MODEL YEAR 2017 2017

2018 2018

CRUISER BID OPENING July 6, 2018

1 :00 PM

BASE PRICE $30,587.00 $31,237.00

$29,855.00 $28,965.00

r-Pk ct -Afu:RX City Clerk

Heidi-Noel Grindle

TRADE IN VALUE TOTAL PRICE $5,000.00 $25,587.00 $5,300.00 $25,937.00

$4,970.00 $24,885.00 $4,380.00 $24,585.00

Q~:idj~ '

ELLSWORTH POLICE DEPARTMENT 1 CITY HALL PLAZA

ELLSWORTH, MAINE 04605 Tel. 207-667-2133 Fax 207-667-4916

Chie/Gle1111 M. Moshier [email protected]

Date: June 20, 2018

GENERAL BID REQUIREMENTS

Captain Troy Bires [email protected]

Vendors shall complete the Police Vehicle Bid form and return with the bid. The vendors shall include a detailed list fully describing the bid vehicles. The specifications listed are the minimum acceptable. Any deviation from the specifications shall be individually enumerated on a sheet attached to the Police Vehicle Bid form. If any of the options listed are not available, the retail cost of the option should also be listed.

All bids must be in a sealed envelope and received no later than 1 :00 PM on July 6, 2018. Bids should be marked "POLICE VEHICLE BID" and mailed to:

Sgt. Shawn Willey Ellsworth Police Dept I City Hall Plaza Ellsworth, Maine 04605

Vendors shall bid for two (2) 2018 Ford Police Interceptor Utility's A WD (K8A) with a 3.7 liter V6 TI-VCT FFV (99R) and a 6-speed automatic transmission (44C). One (1) vehicle shall be black (GI) with white front and rear doors only (to include up around the windows) (91 A). One ( 1) vehicle shall be black (G 1 ). The vehicles shall also include the following options;

9W Charcoal Black, Unique HD Cloth Front Bucket Seats wNinyl Rear Seats. 59B Keyed alike key code l 284X SIR Driver's side spot lamp 60R Noise suppression bonds 86P Front headlamp/Police Interceptor housing 86T Tail Lamp/Police Interceptor housing 68L Rear-Door Handles Inoperable/Locks Operable 60A pre-wiring for grille lamps, siren and speaker 43D Dark Car Feature


53M Sync Basic (Voice-Activated Communication System) 549 Heated Sideview Mirrors l 7T Red/White Dome Lamp in Cargo Area 87R Rear View Camera 76R Reverse Sensing 153 Front License Plate Bracket

All bids shall be valid for sixty days. The vendor shall guarantee delivery within thirty days of the City's acceptance of the bid. The bid acceptance will take place once the 2018/2019 City of Ellsworth Fiscal Budget is approved. The price quoted shall include furnishing the vehicles, all equipment and all delivery and set up costs.

Two separate bids should be submitted. One bid should be for purchasing the two new vehicles outright. The other bid should reflect the value of the two trades towards the purchase of two new vehicles. The two trade-ins are listed below.

l. 2014 Ford Police Interceptor Utility A WD estimated mileage at time of trade is l 06,000 miles

2. 2015 Ford Police Interceptor Utility AWD estimated mileage at time of trade is 114,000 miles.

Photos and maintenance records for each cruiser are available upon request.

Failure to comply with any of the general requirements may be grounds for rejection.

The City reserves the right to reject any and all bids or parts thereof and to waive any informality therein should the best interests of the City be served by doing so.

Specifications given are not meant to be restrictive. The bidder shall certify that the vehicle and/or equipment are equal to or of better quality than required by the specifications.

Bids will be opened at 1 :0 I PM on July 6, 2018 at Ellsworth City Hall.

Any questions should be addressed to Sgt. Shawn Willey at [email protected]


1. Cruiser

Total Price:

Trade In (if any)

Net Price


Police Cruiser

BID FORM

2. Sp_ecial Conditions or Restrictions on Bid Price:


1

4. Warranty. Item furnished, parts and labor shall be fully guaranteed as follows:

5. Delivery

_____ days will be required for delivery of the item quoted following receipt of the order.

NameofCompany: --------------- --

Address: ----------------------Name of Person Preparing Bid:----------- --

Title: _________ Telephone: ________ _ _

Date: Fax:

2

1. Cruiser

Total Price:

Trade In (if any)

Net Price


Police Cruiser

BID FORM

,5l?gM3C ~?~~

77: f?a. t'tJ\


W~u..Ji-~~

3. Deviations from Spe.:;ifications: (Please enurnerati::. Add additional page, if necessary.)

1


d ~CJ 12 3 6~o~ - Bhn KLP-1 ~ /?~ /Jt<J

5. Delivery

-5 CJ days will be required for delivery of the item quoted following receipt of the order.

Address: __JO.-!::....::........:....Jt.....c-..!:::::....<~____::~=-..x.-....L..l.!~~~~~L-4-~'--' ~&~~tA~d~

. Title: --"-~~=-<..!...;~---P-f-Telephone: ;Jr:.? 1 :/.3t2-/ k cJ. (

Date: Fax: c4-eJ ? 9V-SK:J<l

2

Prepared For: BLACK ONLY

ELLSWORTH POLICE DEPT 1 CITY HALL PLAZA

ELLSWORTH, ME 04605

Prepared By: LEO CHICOINE

QUIRK AUTO GROUP

ME 04330 Phone: (207) 430-1621 Fax: (207) 991-5539

Email: [email protected]

2018 Ford Police Interceptor Utility K8AAWD

fr°'J~ ~ !At d-o It.{ - l/ £<;IO . uJ

;) v t s -:; L/ Cj ?D . C>:=>

Photo may not represent exact vehicle or selected equipment.

Prepared For: BLACK ONLY


ELLSWORTH, ME 04605



2018 Fleet/Non-Retail Ford Police Interceptor Utility AWD KBA

WINDOW STICKER

2018 Ford Police Interceptor Utility AWD

3.7 U227 CID Regular Unleaded V-6

6-Speed Automatic w/OD

Interior: - No color has been selected.



CODE K8A

99R

44C

500A

G1

9W

423

549

153

51R

86P

86T

59B

18D

68L

43D

17T

87R

76R

MODEL 2018 Ford Police Interceptor Utility AWD

OPTIONS ENGINE: 3.7L V6 Tl-VCT FFV

TRANSMISSION: 6-SPEED AUTOMATIC

ORDER CODE 500A

3.65 AXLE RA TIO

SHADOWBLACK ~ki9nfcJ STANDARD PAINT /C)i J CHARCOAL BLACK, UNIQUE HD CLOTH FRONT BUCKET SEATS WNINYL RE

CALIFORNIA EMISSIONS SYSTEM NOT REQUIRED

HEATED SIDEVIEW MIRRORS

FRONT LICENSE PLATE BRACKET

DRIVER ONLY LED SPOT LAMP (UNITY)

FRONT HEADLAMP/POLICE INTERCEPTOR HOUSING ONLY

TAIL LAMP/POLICE INTERCEPTOR HOUSING ONLY

KEYED ALIKE - 1284X

GLOBAL LOCK/ UNLOCK FEATURE

REAR-DOOR HANDLES INOPERABLE/LOCKS OPERABLE

DARK CAR FEATURE

RED/WHITE DOME LAMP IN CARGO AREA

REAR VIEW CAMERA

REVERSE SENSING

MSRP $32,895.00

INC

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$60.00

$0.00

$395.00

$125.00

$60.00

$50.00

$0.00

$35.00

$20.00

$50.00

$0.00

$275.00



Customer File: June 22, 2018 8:07:37 AM Page 2

Prepared For: BLACK ONLY ELLSWORTH POLICE DEPT

1 CITY HALL PLAZA ELLSWORTH, ME 04605


ME 04330 Phone: (207) 430-1621

Fax: (207) 991-5539 Email: [email protected]

2018 Fleet/Non-Retail Ford Police Interceptor Utility AWD K8A

WINDOW STICKER

53M

60A

60R

18W

SYNC BASIC (VOICE-ACTIVATED COMMUNICATIONS SYSTEM)

GRILLE LED LIGHTS, SIREN & SPEAKER PRE-WIRING

NOISE SUPPRESSION BONDS (GROUND STRAPS)

WINDOWS - REAR-WINDOW POWER DELETE

SUBTOTAL

Advert/Adjustments

Destination Charge

TOTAL PRICE

$295.00

$50.00

$100.00

$25.00

$34,435.00

$0.00

$945.00

$35,380.00

Est City: 16.00 mpg Est Highway: 21 .00 mpg ~ ~i,qro5 Est Highway Cruising Range: 390.60 mi


GM AutoBook, Data Version: 538.0, Data updated 4/10/2018 ©Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved.


Prepared For: BLACK & WHITE WRAP


ELLSWORTH, ME 04605


QUIRK AUTO GROUP ME 04330

Phone: (207) 430-1621 Fax: (207) 991 -5539


2018 Ford Police Interceptor Utility K8AAWD

Photo may not represent exact vehicle or selected equipment.

• PrCJt~red For: BLACK & WHITE WRAP


ELLSWORTH, ME 04605



2018 Fleet/Non-Retai! Ford Police Interceptor Utility AWD KBA

WINDOW STICKER

2018 Ford Police Interceptor Utility AWD

3.7 U227 CID Regular Unleaded V-6

* 6-Speed Automatic w/OD

Interior: - No color has been seiected.



CODE K8A

99R

44C

500A

G1

9W

423

549

153

91A

51R

86P

86T

59B

18D

68L

43D

17T

87R

MODEL 2018 Ford Police Interceptor Utility AWD

OPTIONS

ENGINE: 3.7L V6 Tl-VCT FFV

TRANSMISSION: 6-SPEED AUTOMATIC

ORDER CODE 500A

3.65 AXLE RATIO

SHADOW BLACK

STANDARD PAINT

CHARCOAL BLACK, UNIQUE HD CLOTH FRONT BUCKET SEATS WNINYL RE

CALIFORNIA EMISSIONS SYSTEM NOT REQUIRED

HEATED SIDEVIEW MIRRORS

FRONT LICENSE PLATE EsRACKET

2-TONE VINYL PACKAGE #1

DRIVER ONLY LED SPOT LAMP (UNITY)

FRONT HEADLAMP/POLICE INTERCEPTOR HOUSING ONLY

TAIL LAMP/POLICE INTERCEPTOR HOUSING ONLY

KEYED ALIKE - 1284X

GLOBAL LOCK/ UNLOCK FEATURE

REAR-DOOR HANDLES INOPERABLE/LOCKS OPERABLE

DARK CAR FEATURE

RED/WHITE DOME LAMP IN CARGO AREA

REAR VIEW CAMERA

MSRP $32,895.00

INC

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$60.00

$0.00

$840.00

$395.00

$125.00

$60.00

$50.00

$0.00

$35.00

$20.00

$50.00

$0.00


GM AutoBook, Data Version: 538.0, Data updated 4/10/201 8 ©Copyright 1986-2012 Chrome Data Solutions, LP. All rights reserved.


' Pr~i:.-.3red For: BLACK & WHITE WRAP

ELLSWORTH POLICE DEPT

1 CITY HALL PLAZA

ELLSWORTH, ME 04605


QUIRK AUTO GROUP

ME 04330

Phone: (207) 430-1621

Fax: (207) 991 -5539


2018 Fleet/Non-Retai! Ford Police Interceptor Utility AWD K8A

WINDOW STICKER

76R

53M

60A

60R

18W

REVERSE SENSING

SYNC BASIC (VOICE-ACTIVATED COMMUNICATIONS SYSTEM)

GRILLE LED LIGHTS, SIREN & SPEAKER PRE-WIRING

NOISE SUPPRESSION BONDS (GROUND STRAPS)

WINDOWS - REAR-WINDOW POWER DELETE

SUBTOTAL

Advert/Adjustments

Destination Charge

TOTAL PRICE

$275.00

$295.00

$50.00

$100.00

$25.00

$35,275.00

$0.00

$945.00

$36,220.00

Est City: 16.00 mpg

Est Highway: 21 .00 mpg * ;;.9, ~s~ Est Highway Cruising Range: 390.60 mi




Prer ared For: BLACK & WHITE WRAP

ELLSWORTH POLICE DEPT

1 CITY HALL PLAZA

ELLSWORTH, ME 04605


QUIRK AUTO GROUP

ME 04330

Phone: (207) 430-1621

Fax: (207) 991-5539


2018 Fleet/Non-Retai! Ford Police Interceptor Utility AWD KBA

WARRANTY INFORMATION

WARRANTY INFORMATION - 2018 Fleet/Non-Retail K8A AWD

WARRANTY Basic:

3 Years/36,000 Miles

Drivetrain: 5 Years/100,000 Miles

Corrosion: 5 Years/Unlimited Miles

Roadside Assistance: 5 Years/60,000 Miles

Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating condit ions.



I . Cruiser

Trade In (if any)

Net Price


Police Cruiser

BID FORM


No11e-

~rG~etAt~ e 403 HOGAN RO BANGOR, ME 04401

1> \ c\ ~ -:l. w i~oc.A\ roJis


1

1. Cruiser

Make: t;;°cd

City of Ellsworth, Maine Request for Bids Police Cruiser

BID FORM

Model: ~\~UL.~nz._,f\.or U:\-1 \j ty Year: c2 0 J '] (A!e4J .J./ab/011.er)

Total Price: 2 C..ru\~S

Trade In (if any)

Net Price


DARUHG'S COMMERCIA.t:mll-403 HOGAN RD BANGOR, ME 04401

8/J #;2_ . w 1~h irocAs


1

·m· ARtlNG1SOOMMERGtAl SALES e 403 HOGAN RD BANGOR, ME 04401


Sya j'201(1til)a1,'ks· kdv'tA ~~ce._

. 2tfr.r/M 1Jm,'.Jd m,k, r (lo (/41 ~4 Uffur

5. Delivery

----~- days will be required for delivery of the item quoted following receipt of

the order. \~ .1.. do.'{ ~ (l \ \ ~ o..clC. (_(l) ;~ '\ J.<i~.S ~ r 'da.c..'t. 4- ~~\..\I<_ c..rvl~

I

. Title: /1Jw1 'C1 fKJ / ~e.S Telephone: dtJ'l-- 9fc2 -/ 5tJ{e Date: 7/sf </' Fax: cJa1- 'NJ- El/6

2

7/5/2018

DEVIATIONS POLICE VEHICLE BID

Darling's Bangor Ford

BOTH UNITS ARE IDENTICAL SO DEVIATIONS WILL APPLY TO BOTH UNITS

1. Units do not have keyed alike option; however they do have remote keyless entry. We can install keyed alike 1284X at the cost of $619 per unit.

2. The driver's side LED spot lamps are code 51T, instead of 51R, so they are Whelen instead of Unity.

3. In place of the front headlamp/police interceptor housing (86P), these units have the complete front headlamp lighting solution (66A).

• Includes base LED low beam/incandescent (halogen) high beam headlamp with high beam wigwag function and (2) white rectangular LED side warning lights. Wiring and LED lights included. Controller not included. Includes: Grille LED Lights, Siren & Speaker Pre-Wiring

4. In place of the tail lamp/police interceptor housing (SGT), these units have the complete rear lighting solution (66C).

• Includes (2) backlit flashing linear high-intensity LED lights (driver's side blue/ passenger side blue) mounted to inside liftgate glass and (2) backlit flashing linear high-intensity LED lights (driver's side blue/ passenger side blue) installed on inside lip of liftgate (lights activate when liftgate is open). LED lights only. Wiring and controller not included.

5. In place of rear door handles inoperable/locks operable (68L), these units have rear door handles inoperable/locks inoperable (68G).

6. These units do not have reverse sensing. We can install it for a TBD price upon request.

7. These units also have the following options that were not requested: • Rear door power window delete (18W) • 100 watt siren/ speaker (18X) • Grille LED lights (blue/ blue) • Cargo Wiring Upfit Package

• Includes contours through 2nd row; channel for wiring, wiring overlay harness with lighting and siren interface connections, vehicle engine harness: (2) light connectors - supports up to (6) LED lights (engine compartment), (2) grille light connectors and (1) 10-amp siren/ speaker circuit (engine to cargo area), Whelen lighting PCCBR control head, Whelen PCCBR light relay center (mounted behind 2nd row seat), light controller/ relay center wiring (jumper harness) and Whelen specific cable (console to cargo area) connects PCCBR to control head. Does not include LED lights. Includes: Rear Console Plate

1

Customer Proposal

Prepared for:

Shawn Willey Sgt., Ellsworth Police Dept 1 City Hall Plaza Ellsworth, ME 04605 Office: 207-667-2133

Darling's Bangor Ford 403 Hogan Road, Bangor, Maine, 044014207 Office: 207 -941-1330

Prepared by:

Jessica Bouchard Office: 207-992-1506 Email: [email protected]


Date: 07/05/2018 Vehicle: 2017 Utility Police Interceptor Base

AWD STOCK#: 366170 & 366200


TWO IDENTICAL UNITS IN-STOCK AND READY FOR DELIVERY IN 1-7 BUSINESS DAYS

1


2017 Utility Police Interceptor, Sport Utility

AWD Base(K8A) Price Level: 750 STOCK: 366170 & 36620

Selected Options

Code

Base Vehicle

K8A

Packages

500A

Powertrain

99R_

44C

STD AX

STDGV

Wheels & Tires

STD TR

STDWL

Seats & Seat Trim

9

Other Options

113WB

PAINT

STD RD

Description MSRP

Base Vehicle Price (K8A) $31,995.00

Order Code 500A N/C

Includes: - Transmission: 6-Speed Automatic - 3.65 Axle Ratio - GVWR: 6,300 lbs - Tires: P245155R18 AS BSW - Wheels: 18" x 8" 5-Spoke Painted Black Steel

Includes center caps and full size spare. - Unique HD Cloth Front Bucket Seats wNinyl Rear

Includes driver 6-way power track (fore/aft.up/down, til t with manual recline, 2-way manual lumbar, passenger 2-way manual track (fore/aft. with manual recl ine) and built-in steel intrusion plates in both front seatbacks. - Radio: MyFord AM/FM/CD/MP3 Capable

Includes clock, 6 speakers and 4.2" color LCD screen center-stack Smart Display.

Engine: 3.7L V6 Ti-VCT

Transmission: 6-Speed Automatic

3.65 Axle Ratio

GVWR: 6,300 lbs

Tires: P245/55R18 AS BSW

Wheels: 18" x 8" 5-Spoke Painted Black Steel

Includes center caps and full size spare.

Unique HD Cloth Front Bucket Seats wNinyl Rear

N/C

Included

Included

Included

Included

Included

Included

Includes driver 6-way power track (fore/aft. up/down, tilt with manual recline, 2-way manual lumbar, passenger 2-way manual track {fore/aft. with manual recline) and built-in steel intrusion plates in both front seatbacks.

113" Wheelbase

Monotone Paint Application

Radio: MyFord AM/FM/CD/MP3 Capable

Includes clock. 6 speakers and 4.2" color LCD screen center-stack Smart Display.

STD

STD

Included

Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle. package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information.

Prepared for: Shawn Willey, Sgt., Ellsworth Police Dept By: Jessica Bouchard Date: 07/05/2018

2





Code

66A

66C

67G

153

43D

17T

60A

51T

87R

53M

68G

18W

Description MSRP

Front Headlamp Lighting Solution $850.00

Recommend using Cargo Wiring Uplift Package (67G) or Ultimate Wiring Package (67U).

Includes base LED low beam/incandescent (halogen) high beam headlamp with high beam wigwag function and (2) white rectangular LED side warning lights. Wiring and LEO lights included. Controller not included. Includes: - Grille LED Ughts, Siren & Speaker Pre-Wiring

Rear Lighting Solution $455.00

Recommend using Cargo Wiring Uplift Package (67G) or Ultimate Wiring Package (67U).

blue Includes (2) backlit flashing linear high-intensity LED lights (driver's side red/passenger side blue) mounted to inside litigate glass and (2) backlit flashing linear high-intensity LED lights (driver's side

blue Fefilpassenger side blue) installed on inside lip of litigate (ligl1ts activate when litigate is open). LED lights only. Wiring and controller not included.

Cargo Wiring Upfit Package $1 ,340.00

Recommend Police Wire Harness Connector Kits 47C and 21P.

Includes contours through 2nd row; channel for wiring, wiring overlay hamess with lighting and siren interface connections, vehicle enfline harness: (2) light connectors - supports up to (6) LED lights (engine compartment), (2) grille light connectors and (1) 10-amp siren/speaker circuit (engine to cargo area). Whelen lighting PCC8R control head. Whelen PCCBR light relay center (mounted behind 2nd row seat), light controller/relay center wiring (jumper harness) and Whelen specific cable (console to cargo area) connects PCCBR to control head. Does not include LED lights. Includes: - Rear Console Plate - Gnlle LED Ughts. Siren & Speaker Pre-Wiring

Front License Plate Bracket N/C

Dark Car Feature $20.00

Courtesy lamps disabled when any door is opened.

Red/White Dome Lamp in Cargo $50.00 Area

Grille LED Lights, Siren & Speaker Pre-Wiring

Included

Driver Only LED Spot Lamp (Whelen) $420.00

Rear View Camera N/C

Note: This option would replace the camera that comes standard in the 4" center stack area. Camera can only be displayed in the 4" center stack (standard) OR the rear view mirror (87R). Includes: - Electrochromic Rear View Mirror

Video is displayed in rear view mirror.

SYNC Basic (Voice-Activated Communications System)

Includes single USB port and single auxiliary audio input jack.

Rear-Door Handles Inoperable/Locks Inoperable

Windows - Rear-Window Power Delete

Operable from front driver side switches.

$295.00

$35.00

$25.00


Prepared for: Shawn Willey, Sgt., Ellsworth Police Dept By: Jessica Bouchard Date: 07105/2018

3





Code

85R

549

595

60R

18X

Emissions

422

Interior Colors

9W_01

Primary Colors

G1_02

Upfit Options

ZBR

ZBV

SUBTOTAL

Destination Charge

TOTAL

Description

Rear Console Plate

Contours through 2nd row; channel for wiring.

Heated Sideview Mirrors

Remote Keyless Entry Key Fob w/o Key Pad

Does not include PATS. Fobs are unique and are not fobbed-alike.

Noise Suppression Bonds (Ground Straps)

100 Watt Siren/Speaker w/Bracket & Pigtail


MSRP

Included

$60.00

$260.00

$100.00

$300.00

N/C

Required code for California Emissions States - California, Connecticut, Delaware, Massachusetts, Maryland, Maine, New Jersey. New York, Oregon, Pennsylvania, Rhode Island, Vermont and Washington registration unless codes 936 or 423 are applicable. Optional for Cross Border state dealers - Arizona, District of Columbia, Idaho, New Hampshire, Nevada, Ohio, Virginia and West Virginia.

Charcoal Black

Shadow Black

Pl Utility Front Grille LED Lights Blue/Blue

Pl Utility Rear Window and Trunk Decklid LED Lights Blue/Blue

N/C

N/C

$41.00

$46.00

$36,292.00

$945.00

$37,237.00


Prepared for: Shawn Willey, Sgt., Ellsworth Police Dept By: Jessica Bouchard Date: 07/05/2018 4




Warranty - Selected Equipment & Specs

Warranty

Basic Distance 36000 miles Months 36 months

Powertrain Distance 100000 miles Months 60 months

Corrosion Perforation Distance Unlimited miles Months 60 months

Roadside Assistance Distance 60000 miles Months 60 months



5

Darling's Bangor Ford 403 Hogan Road, Bangor, Maine, 044014207 Office: 207-941 -1 330

Major Equipment (Based on selected options, shown at right) 3.7L V-6 DOHC w/SMPI 300hp

6 speed automatic w/OD

* 4-wheel ABS

* Traction control

* Advance Trac w/Roll Stability Control

* Tinted glass

* Bluetooth streaming audio

* Rear child safety locks

* Variable intermittent speed-sensitive wipers wipers

* Dual front airbags

* Airbag occupancy sensor

* Tachometer

* Underseat ducts

* 60-40 folding rear split-bench

* Axle to end of frame: 46.5"

Fuel Economy

City 16 mpg

Exterior:Shadow Black lnterior:Charcoal Black

* Brake assistance

* P 245/55R18 BSW AS W-rated tires

* Air conditioning

* AM/FM stereo with seek-scan, single in-dash CD player, MP3 decoder, auxiliary audio input, external memory control

* LED brakelights

* Dual power remote heated mirrors

* 18 x 8 steel wheels

* Driver and front passenger seat mounted side airbags

* Rear window defroster

* Message Center

* Reclining front bucket seats

* Audio control on steering wheel

Hwy 21 mpg

2017 Utility Police Interceptor, Sport Utility AWD Base(K8A)

Price Level: 750 STOCK: 366170 & 36620

Selected Options STANDARD VEHICLE PRICE

Order Code 500A

Transmission: 6-Speed Automatic

3.65 Axle Ratio

MSRP

$31 ,995.00

N/C

Included

Included

GVWR: 6,300 lbs Included

Tires: P245/55R18 AS BSW Included

Wheels: 18" x 8" 5-Spoke Painted Black Steel Included

Unique HD Cloth Front Bucket Seats wNinyl Rear Included

113" Wheelbase STD

Monotone Paint Application STD

Radio: MyFord AM/FM/CD/MP3 Capable Included

Paint Table : Primary $0.00

SYNC Basic (Voice-Activated Communications System) $295.00

Red/White Dome Lamp in Cargo Area $50.00

Windows - Rear-Window Power Delete

100 Watt Siren/Speaker w/Bracket & Pigtail


Engine: 3.7L V6 Ti-VCT

Dark Car Feature

Driver Only LED Spot Lamp (Whelen)

$25.00

$300.00

N/C

N/C

$20.00

$420.00



6


2017 Utility Police Interceptor, Sport Utility AWD Base(K8A)

Price Level: 750 STOCK: 366170 & 36620

Heated Sideview Mirrors $60.00

Remote Keyless Entry Key Fob w/o Key Pad $260.00

Noise Suppression Bonds (Ground Straps) $100.00

Front Headlamp Lighting Solution $850.00

Grille LED Lights, Siren & Speaker Pre-Wiring Included

Rear Lighting Solution $455.00

Cargo Wiring Upfit Package $1 ,340.00

Rear Console Plate Included

Rear-Door Handles Inoperable/Locks Inoperable $35.00

Rear View Camera N/C

Electrochromic Rear View Mirror Included

Front License Plate Bracket N/C

Shadow Black N/C

Charcoal Black N/C

SUBTOTAL $36,205.00

Destination Charge $945.00

TOTAL $37,150.00


Prepared for: Shawn Wiiiey, Sgt., Ellsworth Police Dept By: Jessica Bouchard Date: 07/05/2018

7

Sidewalk Sale Support Autumn Gold Celebration: Saturday Sept. 22nd Tentative hours: 9:00am - 5:00 pm

( , __

Sidewalk Sale Support Autumn Gold Celebration: Saturday Sept. 22nd Tentative hours: 9:00am - 5:00 pm

L __

-~ I - --t •_,T,., r. ·r :r<<-·.: ... , .. ~

Up to 20 downtown businesses could be interested in participating:

2 x 4 foot tables, 1 table per business for first year.

Note: We are keeping in mind ADA requirements and the building frontage zone, area between the building wall and the pedestrian zone - 2 feet "shy" of the distance away from the building wall.

Up to 20 downtown businesses could be interested in participating:

2 x 4 foot tables, 1 table per business for first year.

Note: We are keeping in mind ADA requirements and the building frontage zone, area between the building wall and the pedestrian zone - 2 feet "shy" of the distance away from the building wall.

CHAPTER 11

USE OF STREETS

Section 10 I. Definitions. The words "street" or "street" as used in this ordinance shall be understood as including highways, avenues, courts, lanes, alleys, parks, squares, places, sidewalks, and bridges. The definitions of words and phrases contained in the Traffic Code Ordinance of the City are hereby made applicable to this and to every other ordinance of this City.

Section J 02. Assemblage. No person or persons shall hold or address any public meeting or assemblage of people in any street without a permit to do so granted by the City Clerk and approved by the City Manager.

Section l 03. Awnings. No owner or leasee of a building to which an awning is hereafter attached shall allow any part of said awning to be nearer than seven feet of the surface of the sidewalk or street, and the fixtures thereof shall be securely fastened and supported in such a manner as not to interfere with pedestrians.

*Section I 04. Begging. No person shall beg in any street or public place in the City of Ellsworth.

Section I 05. Business. No person shall in any part of a street expose any goods for sale, unless the same is especially allowed by law or ordinance, without first obtaining a written permit from the City Clerk to do so.

Section I 06. Cleaning Sidewalks. No person in removing dust, dirt, debris, snow, ice or muck from any sidewalk or crosswalk of the City, shall project or cause to be deposited any such material upon the person or apparel of any person nearby or passing, but in all cases material shall be removed in a careful manner, and the person so engaged in removing the same shall if necessary discontinue such operation until the person passing or nearby shall have reached a safe distance.

Section 107. Conduct. No person shall engage in any indecent, insulting, immoral or obscene conduct; nor create a disturbance; nor make any indecent figure or write any indecent or obscene words upon any fence, sidewalk, building, or other public place in the City.

Section I 08. Encroachment. Whenever the City Council shall ascertain that any structure encroaches upon the limits of any street, it shall forthwith issue a notice to the offending part that such structure be removed within a reasonable time as said Council shall therein specify, and in case the offending party shall not comply with said order, the City Council shall cause such structure to be removed, at the charge and expense of the persons maintaining the same, in addition to the penalty prescribed for violation of this section.

*Amended 4/26176

Section I 09. Encumbrance. No person shall occupy any street for the purpose of placing wood, lumber, bricks or any other material intended to be used in erecting or repairing any building on any land abutting on any of the streets or public places within the City, except in accordance with the terms of a building permit previously obtained, and any authorization thereunder by the Building Inspector. Such permit or authorization thereunder shall allot such part of the street or other public place as the Building Inspector may deem necessary and sufficient for the purpose, and so as to leave convenient room for pedestrian and vehicles to pass therein; and the part so allotted may be used for placing all materials for any such building or other purposes, and for receiving the rubbish arising therefrom; and all the rubbish arising therefrom or thereby shall be fully and entirely removed and carried away at the expense of the person so building or repairing and so occupying said street or other public place, in such time as shall be limited and expressed in such building permit or authorization thereunder. Such building permit or authorization thereunder may contain such reasonable conditions and limitations with regard to the erection and maintenance of barricades, warning signs and lights, and such other precautions as the Building Inspector may deem necessary.

~~2!1..JJ.Q. Encu.T..~~ce ~X Sales Displax .. tiS!~W.!1 ~ag~.d.!Il.!h~ ~ .. goods, wares, or merchandise shall deposit, pile, place or display for purposes of sale, or cause or permit to be deposited, piled, placed or displayed for the purpose of sale, any such goods, wares or merchandise upon or overhanging any sidewalk or street in front of or adjacent to his business or premises without consent of the City Council, and a written permit from the City Clerk as per Section I 05 of this ordinance. **eceP.!..!?at the City Council may grant tempora~ye~s t , persons engaged in the sale of goo ~ er,p.lifili _e .1.or ~Qn an sidewa or street, inifon1·of"or adjacent to his business or remises, upon the ...,...._,_.. ~ . following conditions:

a) Said permit not to be issued for longer than 40 days, and may only be granted ' (;r those sales held during the months of July and August;

b) City Council having found that said sale would not unduly interrupt pedestrians -o; motor vehicular traffic; and

!)_P)"ovided that said sale would not cause a risk of ham1 to persons using said streets or sidewalks.

Section 111. Excavations. No person shall break or dig up the ground in or near any street or public place in this City, without a permit from the City Clerk.

Section 112. Games. No person shall, within the limits of any street in the City, play at any game of ball, amusement or exercise, interfering with the convenient

and free use of such street by persons or vehicles traveling thereon, except such street as may be designated as ea "play street" by the City Manager, and then only for the period definitely so designated.

*Amended 4/26176

**Added 5/ 17176

Section 113. Loitering. No person shall loiter in any street or public place, or in the doorway of any store, after being ordered to move on by a police officer.

Section 114. Missiles. No person shall throw any missiles in or across any street or public place.

Section 115. Noise. No person shall without a permit from the City Clerk, approved by the City Manager, use any device to amplify sound for commercial profit advertising purposes, either stationary or by means of conveyance, upon any street or public place in the City.

Section 116. Notices. No person shall deface or tear down any public notice, ordinance or advertisement posted in a street or public place by any public official in the perfom1ance of his duties.

Section I 17. Paint on Sidewalks. No person shall paint or cause to be painted any sign, advertising, or any other matter upon the public sidewalks, or apply paint thereto for any purpose in any manner, except such paint as may be applied under the direction of a public official or employee for public purposes.

Section 118. Projections. No person shall make or maintain any door-step, platform, portico or porch, or any entrance to any passage way to any cellar or basement, or any other structure projecting into or upon any street or sidewalk.

*Section 119. Signs. No person shall injure, damage, deface, break, take down, or remove or in any manner interfere with any street sign placed in a street under authority of the City Council or City Manager except a public official or employee for repair or replacement purposes.

Section 120. Signs of Warning. No person shall damage, interfere or meddle with, throw down, destroy or carry away from any street or public place, any lamp, lantern flare or other light, barricade or danger signal, erected and placed therein for the purpose of guarding or enclosing unsafe or dangerous places, or giving warning or notice thereof.

*Section 121 . Obstructions on Traveled Roadway. No person shall place, deposit or cause to be deposited any rocks, stones, snow, ice or other obstructions

upon any street or roadway in any manner so as to obstruct traffic or use of said street or roadway.

Section 122. Sidewalks. No owner of any building, lot or premises shall allow rain water or drain water to drain from such buildings, lot or premises onto a sidewalk, or to allow ditches, leaders, ducts, or drainpipes to empty on a sidewalk.

*Amended 4/26176

**Section l 23. Emergency Rule by Police Officer. Whenever a police officer shall deem it advisable, during a fire or at the time of any accident, special emergency or for public safety and convenience may e temporarily close any way or part thereof to vehicular traffic, or to vehicles of a certain description, or to divert the traffic thereof, or to divert or break a course of pedestrian traffic.

**Section 124. Emergency Rule bv City Manager or Hi2hway Foreman. Whenever the City Manager or Highway Foreman shall deem it advisable, during a fire, at the time of any roadway construction, special emergency or for public safety and convenience may temporarily close any way or part thereof to vehicular traffic. or to vehicles of a certain description, or to divert the traffic thereof, or to divert or break a course of pedestrian traffic.

Section 125. Penalty. Any person who shall be guilty of a violation of any provision of this ordinance shall be subject to a penalty of not less than $I 0 nor more than $100 for each and every offense. The imposition of a penalty for violation of this ordinance shall not excuse the violation or permit it to continue; such violation shall be remedied within a reasonable time, or within such time limit as may be specified in any notice given to the owner or occupant of the premises by the City Manager, and each day such violation continues to exist following the expiration of the time limit specified in any such notice shall constitute a separate offense.

**Added 4/26176

Cwl}ul o~ 4-ot/f'!S-

~~~~~~~~~~~~-O_f_fi_c_e_o_f_th_e_C_1~"ty..._C_o_un_c_i_l ~ - - I City Hall Plaza • Ellsworth, ME 04605-1942 ELLSWORTH Phone (207) 669-6602 •Fax (207) 667-4908 Business, Leisure, life. www.ellsworthmaine.gov

August 15, 2018

Memo to: Ellsworth City Council;

In preparation for the agenda item regarding future EMS options, I offer the

following history of how we got here.

More than a year ago, members of the police and the fire departments started

discussions on a better model for delivery of emergency medical services to our

citizens and visitors. After a few months and no change in the perceived problem,

a working group was formed. This group included members of the police

department, fire department, and city council. Through the fall and winter this

group met many times and reviewed options and a lot of information from local

and national sources. This group reached out to County Ambulance as well as

Capital Ambulance for discussions and advise. We reviewed presentations from Sgt. Willey with staffing requirements, equipment needs, and budget scenarios.

The fire department staff planned space requirements, construction needs, and

quality of life amenities, and supported doing a better job for the taxpayer. This

group reviewed Capital ' s agreement with Brewer and received a proposal from

Capital to mirror that relationship here in Ellsworth.

After Chair Blanchette appointed an official committee this spring consisting of

Councilors Blanchette, Beathem, Fortier, and in an e-mail included Chief Tupper

and Chief Moshier, we met to set our schedule and ground rules on June 11 , 2018.

Since that date we have met on 6119, 7110 & 24, and 8/7. We also met on 7/31 for

a workshop with Scott Smith from Atlantic Partners and EMCC for an update on

training requirements for both EMT Basic and Emergency Medical Responder (1 st Responder's new name).

I ran all meetings and prepared minutes that have all been supplied to the City

Clerk, committee members, Manager Cole, John Partridge of County Ambulance,

and Joe Kellner of Capital Ambulance along with all handouts used at these meetings. At our last meeting the committee voted unanimously to forward the RFP to the Manager and legal for comments. That's how we got to tonight's meeting.

Gary M. Fortier

Suggested motion:

I move to direct the City Manager to submit the draft Request for Proposals for Emergency Medical Service as proposed (or amended tonight) to legal counsel for review and to place on the next available agenda once the review is complete.

CITY OF ELLSWORTH REQUEST FOR PROPOSALS

EMERGENCY MEDICAL SERVICES PARTNERSHIP

The City of Ellsworth is currently accepting proposals for entering into a partnership from professional and qualified company to provide emergency medical services to the City of Ellsworth. Proposals will be accepted until . All proposals will be opened publicly at that time. Proposals received after the deadline will not be considered. Proposals should be marked "Emergency Medical Services Proposal" and mailed to:

City of Ellsworth City Manager's Office

Attn: Tammy mote One City Hall Plaza

Ellsworth, ME 04605

FAX and emailed proposals will be accepted until the time/date deadline. The City's FAX number is 207-667-4908 and email address is [email protected].

Questions concerning the specifications may be addressed to Fire Chief Richard Tupper 667-8666 or [email protected].

The City of Ellsworth reserves the right to accept or reject any or all proposals and to waive any informalities or irregularities.

A. Objective The City of Ellsworth desires to partner with a paramedic level transporting emergency medical service to locate up to (two) fully staffed ambulances within the current Ellsworth Fire Department location for a time of up to (three) years.

B. Scope of Work The selected company shall agree to;

1. House up to (two) fully staffed Paramedic level ambulances in the Ellsworth Fire Station.

2. Assume all costs related to renovating the Ellsworth Fire Station in order to create living space for Emergency Medical Services personnel. Cost estimated at $8,000.

3. Provide continuing education hours for Emergency Medical Training to City of Ellsworth emergency responders.

4. Provide the City of Ellsworth with a detailed list of needs.

5. Provide backup unit(s) in the event current unit(s) are outside of Zone one.

A. Zone one is defined as the City of Ellsworth as well as areas outside Ellsworth but within a I 0-mile radius of Ellsworth City Hall.

B. Zone two is determined to be any area outside the I 0-mile radius of Ellsworth City Hall.

C. Provide for the recall of (I) Ellsworth firefighter in the event all units are outside of zone (I).

6. Shall agree to provide Standby/Rehab/Support functions for structure fires or other hazardous incidents responded to by Ellsworth Fire or Police Departments.

7. Handle all billing associated with emergency medical services.

C. Deviation from the Scope of Service

It is the responsibility of the contractor to comply with any and all features and specifications. Should the contractor be unable to provide the requested features, equipment or otherwise take exception to the scope of services it should be specifically and explicitly detailed in the submitted proposal under a heading "Deviation from Specifications".

D. ST AND ARD REQUIREMENTS AND INSTRUCTIONS FOR BIDDING

I. Preparation of Proposal

The Proposal response package must include: Signature Page, Proposal, Qualifications Statement, and Disclaimer Statement. Unsigned proposals will not be accepted. Companies are expected to examine all instructions, specifications, attachment, and sites pertinent to this Request for Proposals (RFP). Failure to do so will be at the Bidder's risk.

JJ. Qualifications of provider

Proposals will only be accepted from companies who are actively engaged in offering the services called for in this RFP. No proposal will be accepted from or contract awarded to any person, firm, or corporation that is in arrears or is in default to the City of Ellsworth upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City or had failed to perform faithfully any previous contract with the City.

Each company shall submit, with the Proposal, supporting data regarding the qualifications of the company in order to determine whether the company is qualified and responsible.

III. Disqualification of Companies

Although not intended to be an exhaustive list of causes for disqualification, any one or more of the following causes may be considered sufficient for disqualification of a Company and the rejection of its Proposal:

a. Evidence of collusion among companjes

b. Lack of competency as revealed by experience or equipment statements as submitted or other sources or documents.

c. Lack of responsibility, as shown by past work, judged from the standpoint of workmanship as submitted. d. Default on any previous performance contracts within the past five (5) years.

e. Other causes deemed appropriate by the City.

IV. Equal Employment

The company will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, sexual orientation, or

national origin. The Company will take affirmative action to ensure that applicants are employed without regard to their race, color, religion, sex, age, sexual orientation or national origin. The Company will take steps to insure employees are treated during employment without regard to their race, color, religion, sex, age, sexual orientation, or national origin. Such action shall include but not be limited to the following: employment, layoff or tem1ination, rates of pay, or other forms of compensation, and selection for training, including apprenticeship.

V. Award of Contract

a. The award will be made to the responsible and qualified Company whose proposal, conforming to the invitation, will be most advantageous to the City in price for the services and other factors considered.

b. The City may wish to conduct oral interviews with the firms considered most qualified in order to assist the municipality in the selection process.

c. The City of Ellsworth reserves the right to reject any or all proposals and to waive informalities and minor irregularities in proposals received.

d. The City will notify all companies of the award.

VI. Observance of Laws

The Company at all times shall observe and comply with all Federal, State, and City laws, bylaws, ordinances, and regulations in any manner affecting the conduct of the work or applying to employees in the contract, as well as all orders or decrees which have been promulgated or enacted, by any legal bodies having authority or jurisdiction over the work, materials, employees, or Contract.

VII. Insurance

Company agrees to maintain liability insurance in no less than the following amounts and to provide proof of such insurance coverage to the City with the bid.

General Liability & Motor Vehicle Workers' Comp.

$ 400,000 per incident $1 ,000,000 aggregate As Required by Maine Statute

VIII. Cancellation of Contract

For convenience. Either party may terminate the contract upon giving written notice of at least six (6) months prior to the date of cancellation.

For cause. In the event of a breach of the contract by the proposer for unsatisfactory performance as assessed by the City Manager, or if the proposer performs in a manner that precludes the City from administering its functions in an effective manner, and if, after thirty (30) days following written notice thereof, the proposer has been unable to remedy such breach, or provide satisfactory performance, then the City Manager, with approval of the City Council, shall upon written notice to the proposer, be authorized to cancel this contract by giving a maximum of thirty (30) days as the final termination date of the contract.

By submitting this proposal, the potential Company certifies the following:

• This proposal is signed by an authorized representative of the Company.

• The Company can obtain insurance certificates as required within l 0 calendar days after notice of award.

• The cost and availabi lity of all equipment, materials and supplies associated with performing the services described herein have been determined and included in the proposed cost.

• All labor costs, direct and indirect, have been determined and included in the proposed cost.

• The potential Company has read and understands the conditions set forth in this RFP and agrees to them with no exceptions. If exceptions exist, they must be listed on a separate numbered sheet.

Therefore, in compliance with this Request for Proposals, and subject to a ll conditions herein,

the undersigned offers and agrees to perform the services in accordance with the specifications

and conditions in this RFP at the prices quoted.

CITY, STATE, ZIP: _____ _________________ _

TELEPHONE NUMBER: FAX: ~~~~~~~~~ ~~~~~~~~~~~~~-

FEDERAL EMPLOYER NUMBER: ~~~~~~~~~~~~~~~~~~~~~-

Signature Typed or printed name

Title Date

THIS PAGE MUST BE SIGNED AND INCLUDED IN YOUR PROPOSAL.

M'-'L From the Desk of Chief Richard Tupper

ELLSWORTH Business, Leisure, Life.

I City Hall Plaza • Ellsworth, ME 04605-1942 Phone (207) 667-8666 • r-ax (207) 667-4902

www.ellsworthmainc.gov

Emergency Medical Services Training Requirements

As the City of Ellsv·.iorth continues to grow, the fire department has been increasingly put in a position of providing assistance for Emergency Medical Services (EMS) to the local EMS provider.

If' the City Council chooses to have the Ell sv.;orth Fire Department and its staff perform emergency medical services at any level, we wi ll need to provide the proper training to our sti:lff. There arc two levels to consider starting out, Emergency Medical Responder (EMR) and Emergency t'v1edical Technician-Basic (EMT-B). The differences between the two levels are summarized in the attached document.

Currently the Ellsw011h Fire Department responds, when requested, to assist ambulance services attending to the needs of our citizens and visitors. The frequency that we are being requested to assist EMS in the field has been steadily increasing for several years. What started out as helping in times of dire need has become routine. In real ity, we are now providing EMR services without proper training and \Vithout the City being licensed to do so. This is a poor practice, and just asking for liabil ity issues. We have all said we will do what' s right to help our fellow citizen when they are in need of emergency medical services. I lowever, Maine EMS and most likely the Bureau of Labor are looking closer, particularly at fire departments, that are either providing EM R without being licensed and/or trained, or licensed but the staff responding not trained adequately, to EMS incidents.

We have 11 career staff that would need EMS training, and I believe 4 of the POC firefighters may elect to take the training. I suggest we provide EMR training, license to the EMR level , and permit to the EMT-B level. Additionally 1 would suggest, if a staff member wishes to train at the EMT-B level that we support them to train to that level. The higher the level of training the better level of care \-Ve can provide to the public. By permitting to the EMT-B level those employees li censed to that level would be allowed to practice their skills.

Costs that \:vould be incurred to provide the training would include the fol lowing estimates based on 11 career staff needing the training:

I) EMR Overtime costs npproximately ($24.70 avg./employee) 2) EMR Tuition and books ($575.00/ employee) 3) NC1tional Registry and Testing ($80.00/cmployee per attempt) 4) Background Checks ($75.00/cmployee)

Total Est.

Page 1 of 2

$10,000.00 $ 6,325.00 $ 880.00 $ 825.00 $ 18.030.00

I) EMT-B Overtime costs approximately (5>24 .70 avg./employee) 2) EMT-B Tui tion and books ($ 1, 119.00/ employee) 3) National Registry and Testing ($80.00/employee per attempt) 4) Background Checks ($75.00/cmployee)

Total Est.

POC Firefighters based on 4 firefighters:

I) EMR payroll costs approximately ($ 14.00 avg./cmployce) 2) EMR Tuition and books ($575 .00/ employee) 3) National Registry and Testing ($80.00/cmployee per attempt) 4) Background Checks ($75.00/employee)

Equipment costs at ei ther level Service License (Annual)

Total Est.

lmmunizr-t ti ons as needed (Estimated as most of FD staff are a ll set)

Page 2 of 2

$2 1,500.00 $ 12,309.00 $ 880.00 $ 825 .00 $35,514.00

$ 3, 136.00 s; 2 ,300.00 $ 320.00 $ 300.00 $ 6,056.00

$ 3,200.00 $ 100.00 $ 3,500.00

·j Healthcare Provider CPR (AHA BLS) is a prerequisite to I

both (Adds $75 and an 8 hour day)

• Shorter trai·ning • Prepares for first

response work .

• Chedper

... .__,......, .. lJl

· .Most ·likely .would not be able to bridge to EMT easily

•· Can't work· in the ombul<nnce setting alone

'-' i?J~

• Able to work on the ambulance independenfily from dayl

• Meets transport re~uirements

• FouPtdational knowledge for further ALS education (AEMT, paramedic)

° Cost is twice as mwch

• Time vs. Money • Will still require ALS ·

backup if transportin~ role is wanted iA many cases

.. . ' .

..

. .·

Continuing Education Requirements to Maintain Licensure

I ' ' ·1:;--:7:1-•"7"!) . l'}J'.i. . · T'TI ·_ ' ··--~~.-..........-A:..J~;..,...,;'..i,!.;..-.t:.. ;1.-;.._ ,._,,,,, ---,-- -- ·--·---~-· -

Preparatory, Operations I 2 2 I

Airway, Bruthinc, Circul11ion

Assessment

Medical

Traum a

Obstetrics, Pedi;i trics

BLS Psychomotor Skills

ALS Psychomotor Skills

further Continuing Educat ion

Total Hours

I I -- 1 · . I

'

8 8

8

6

8

8 8

0 0

0 8

52

CEHs currently are every 3 years- this may change to every 2 years in future

Ellsworth Fire Department EMS Options

1. EMR Certification Class-

o 56 hour class • Covers advanced first aid, AED, normal childbirth, CPR, bleeding control, limited

interventions • DOES NOT allow providers to work on or transport in ambulance • First Response only role • Cost per student- $ 575, which includes books. • No college credits- run thru APEMS • Prerequisite- AHA BLS CPR card

2. EMT Class-

• 117 hours plus (One full semester) • Prepares students to work on an ambulance (transporting or non-transporting

roles) • Cost per student- $918.85 plus books, immunizations, background check • College credits= 5.5 from EMCC o Prerequisite- AHA BLS CPR card

J-fa I~\ --If' cX y • rjJ.-l<b/lc... fv(}.,,·~

~a. _'P_ta_n_n_i!lfl_...._'D_ep..._a_r_"t_rr_ie_n_t_o_n_e_Ci_ty_H_a_ll_P_la_za_._E_lls_w_o_rt_h._M_a_in_e_o_4_6o_s ___ _ - - - City Planner, Michele Gagnon [email protected] (207) 669-6608 EILSWQI\_TH Assistant Planner, Steve Fuller [email protected] (207)669-6615

Business, Leisure, Life.

To: From: CC:

Re: Date:

City Council Michele Gagnon

MEMORANDUM

CDBG Housing Committee (Marc Blanchette, Micki Sumpter, Audrey Tunney, John Hegenbart, and Jennifer Merchant), David Cole, and Steve Fuller Proposed Amendments to Ellsworth CDBG Housing Rehabilitation Guidelines August 8, 2018

Downeast Community Partners (DCP, formerly WHCA) asked that the city consider expanding the CDBG Housing project area. The CDBG Housing Committee met on August 7, 2018 to discuss this matter. Below is a project status summary for the Council to consider in the decision-making process.

The city has a contract with the Maine Department of Economic and Community Development for $300,000 for the period of 6/1 /2017 to 613012019. On July 17, 2017, the council approved the hiring ofDCP (40,500 for administrative services in allocating $259,500 for rehabilitation services) to run the city's CDBG housing program. Per the CDBG Housing Program Guidelines, the Ellsworth CDBG funds must be spent in the "project area" as depicted on page 15 of the attached program guidelines.

At this time, DCP has expended and/or allocated about $113,000 of CDBG monies on projects meeting the program requirements such as income and location. DCP still has about $146,000 to spend. DCP has no other viable candidate projects in the designated project area. Extensive outreach was done to infom1 people of the program and at this time we feel we have exhausted the possibilities of getting other projects in the project area. DCP has a list of candidate projects that are not currently eligible for funding because they are located outside the project area (as presently defined).

DCP has its own housing rehabilitation funds, including other CDBG monies, that it uses on eligible projects across Hancock and Washington Counties. Because Ellsworth was successful in securing its own CDBG housing monies, DCP is prohibited from spending their own CDBG monies in Ellsworth. This means that in Ellsworth the whole area located outside the designated CDBG project area is not entitled to any CDBG monies (not from the city and not from DCP - it is a no-man's land). To make matters worse, CDBG monies are an important component of most rehabilitation financing packages. Without CDBG, it is harder to create a solid financing package (funds from one program are used to match other programs).

To meet the DECO/City contract deadline of June 2019, DECO has asked DCP to have all funds allocated by mid-September 2018.

Opening the project area will likely result in less concentrated revitalization impacts, however, if we stay with the same project area we stand a chance of missing opportunities to serve people who are in need, as well as not being able to spend the already allocated and still remaining CDBG funds.

The proposed amendments to the guidelines include:

Section 4. Section 13. Appendix A

Project Area Project Prioritization Tables 1 and 2

Proposed Motion: Move to the amendments to the Ellsworth CDBG Housing Rehabilitation Guidelines as presented, effective immediately.

Ellsworth Housing Rehabilitation Program

Program Guidelines

Adopted by the Ellsworth City Council on May 1, 2017 Amended by the Ellsworth City Council on August 20, 2018

Ellsworth Housing Initiatives Learn More • Get Involved

Table of Content 1. Authorization and Administration p. 3 2. Purpose p. 3 3. Objectives p. 3 4. Project Area p.4 5. Applicant Eligibility p. 4

A. Applicant p. 4 B. Ownership p. 4 c. Liens p. 5 D. Reverse Mortgage p. 5 E. Property Insurance p.5 F. Flood Insurance p. 5

6. Income Eligibility p.5 A. Household Income Limits P.5 B. Total Household Income p.5 C. Source of Income p. 6 D. Items Not Considered Income p.6 E. Deductions from Income p. 7

7. Property Eligibility p. 7 A. Tax Exempt p. 7 B. Type of Properties p. 7 c. LMI Occupancy p. 7

8. Eligible Work p. 7 A. QHS and NFPA Standards p. 7 B. Insufficient Funding to Correct QHS and NFPA Violations p. 7

9. Criteria to Determine Eligibility p. 8 10. Ineligible Work p. 8 11. Replacement Housing p. 8 12. Financing p. 9

A. Affordable Housing Agreement p. 9 B. Loan Term and Forgiveness p. 9 C. Securement of Loan p. 9 0. Tidy Yard Agreement p. 10

13. Project Prioritization p.10 A. Table 1. Owner-Occupied Single-Family Property p. 11 B. Table 2. Renter-Occupied Single-Family Property P. 12

14. Additional Program Policies p. 13 15. Denial of Service Policy p. 13

A. Magnitude of Health and Safety Issues p. 13 B. Hazards to Staff and Contractors p. 13 C. Intent to Sell p. 14

16. Complaint Policy p. 14 Appendix A Project Area p. 15

Adopted on May 1, 2017 Amended on Auaust 20. 2018

1. Authorization and Administration.

A. The City of Ellsworth (City) is approved by the Maine Department of Economic and Community Development (DECO) for a 2016 Community Development Block Grant (CDBG) Housing Assistance Program (Program) in the amount of $300,000 for the rehabilitation of single-tam ' ily homes within the City of Ellsworth.

B. The City of Ellsworth will oversee the Program. The City has the right to reject any and all applications. The Ellsworth Housing Rehabilitation Committee (Committee) will score and select projects, pursuant to these guidelines. The Committee has the authority to determine eligibility or ineligibility of all proposed projects. The rehabilitation associated administrative work will be the responsibility of the Rehabilitation Program Administrator - an experienced and certified CDBG housing rehabilitation technician.

C. The administration and operation of the Program will conform to all codes and ordinances, as well as all requirements established by the U.S. Department of Housing and Urban Development (HUD) and DECO as it pertains to the CDBG Program. The City of Ellsworth reserves the right to change, modify or amend these guidelines with City Council and DECO approval to facilitate the administration of the Program.

D. In the event that the requirements of these guidelines are in conflict with the requirements of the U.S. Department of Housing and Urban Development (HUD) and DECO as it pertains to the CDBG Program, the more restrictive requirements shall govern.

2. Purpose.

The primary purpose of the Ellsworth Housing Rehabilitation Program is to correct code violations and substandard living conditions to bring the City's housing up to Federal Housing Quality Standards (HQS).

3. Objectives.

The objectives of the Program are:

A. To improve the quality of the City's housing stock for Low to Moderate Income (LMI) homeowners and, in so doing, mitigate life-safety code deficiencies, other hazardous health

3

Adopted on May 1, 2017 Amendtd on Augu51 20. 2018

and safety conditions, and ensure that more Ellsworth housing units meet HUD's Section 8 Housing Quality Standards.

B. To prevent blighting influences and deterioration of property and neighborhoods by encouraging single-family property owners to improve their properties.

C. To promote energy conservation in single-family housing and thereby reduce heating costs for LMI households.

D. To improve handicapped access to units occupied by LMI households.

4. Project Area.

Properties eligible for funding must be located within the City of Ellsworth. shaded ar:ea of the Project Area Map in Appendix A

5. Applicant Eligibility.

The section below outlines who is eligible to be a recipient of assistance through the Program. Program eligibility does not constitute approval for a rehabilitation grant.

A. Applicant. The applicant must be the owner of the property and the underlying land to be considered for the Program and their name must be included on the deed. All persons named on the deed are considered applicant(s) and will be required to assume the legal responsibilities associated with taking part in the Program. A valid quitclaim, grant, or warranty deed or other suitable proof of ownership shall be required. If an applicant has a life estate in the property, the holder of the remaining interest will need to provide consent.

B. Ownership. The owner-occupied single-family property applicant must use the property as a primary residence and in the case of a renter-occupied property, the owner must rent the property as a primary residence, not as a vacation home. All applicants must have owned the property at least 24 months prior to applying for assistance. The owner-occupied single-family property applicant must not be the owner of a second home/camp (home that is not the primary residence).

4

Adopted on May 1, 2017 Amended on August 20. 2018

C. Liens. i. Applicants in bankruptcy or foreclosure proceeding are not eligible to apply for the

Program. 11 . The applicant must not be in arrears on mortgage payments that would bring about a

foreclosure on the property by the mortgage holder when applying and when the rehabilitation happens.

iii. The applicant must not be delinquent in real estate taxes, wastewater charges or other charges that would bring about a lien. A property payment plan is acceptable only for owner-occupied single-family property as long as a successful payment history can be demonstrated.

iv. The property to be rehabilitated shall be free of all judgements such as creditor liens, mechanic liens, and other liens that would jeopardize the security of the City's financial assistance.

D. Reverse Mortgage. An applicant who has an existing reverse mortgage on the property is not eligible.

E. Property Insurance. The applicant must have proof that the building has sufficient insurance that would replace the property if it were destroyed by fire or other means, and that the City of Ellsworth is listed as a mortgagee/loss payee, as a condition of the loan.

F. Flood Insurance. Evidence of flood insurance coverage will be required if the property is determined to be located in the FEMA-designated floodplain .

6. Income Eligibility.

Income eligibility is based on the household's total income for the 12-month period prior to the date of application to the Program.

A. Household Income Limits. In order to qualify for assistance, applicants must have incomes that do not exceed the HUD Section 8 Income Limits published annually by DECO. The Income Limits are subject to change and the most up to date Maximum Gross Income limits shall be used. The gross annual income for all household members cannot exceed 80% of area median income adjusted for household size.

B. Total Household Income. Total household income shall include the combined gross income of all household members, excluding dependents under the age of 18 or dependents

5

Adopted on May 1, 2017 Amended on Aygust 20. 2018

attending school on a full-time basis. All persons on the title or lease of the dwelling, and all persons living in the dwelling are considered household members for the purpose of determining income eligibility unless it can be proven through satisfactory evidence that a person on the title or lease is not living in the dwelling.

C. Source of Income. Include, but are not limited to, wages, salaries, commissions, pensions, annuities, social security, Temporary Assistance for Needy Families (TANF), General Assistance payments, aid to the disabled, VA benefits, unemployment benefits, support/alimony, and other income such as interest, dividends, and rental income.

D. Items Not Considered Income. i. Casual, sporadic or irregular gifts, inheritance or tax refunds. ii. Amounts that are specifically for or in the reimbursement of the cost of medical

expenses. iii. Lump sum additions to family assets, such as inheritances, insurance payments

(including payments under the health and accident insurance and worker's compensation), and settlement for personal or property loss.

iv. Amounts of educational scholarships paid directly to the students or to the educational institution and amounts paid by the Government to a veteran for use in meeting the costs of tuitions, fees, books, and equipment. Any amount of such scholarships or payments to veterans, not used for the above purposes or which are available for subsistence, are to be included as income.

v. The special pay to armed forces personnel, head of family away from home, and exposed to hostile fire.

vi. Relocation payments made pursuant to Title 11 of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended.

vii. Foster childcare payments. viii. The value of coupon allotments for the purchase of food pursuant to the Food Stamp Act

of 1964 which is in excess of the amount actually charged the eligible household. ix. Payments received pursuant to participation in the following volunteer programs:

a) National Volunteer Anti-Poverty Programs that include VISTA, Service Learning Programs and Special Volunteer Programs.

b) National Older Americans Volunteer Programs for person age 60 and over, which include Retired Senior Volunteer Programs (RSVP), Foster Grandparent Program, Older American Community Service Program, National Volunteer Program to assist Small Business Experience, Service Corps of Retired Executives (SCORE) and Active Corps of Executives (ACE).

6

Adopted on Moy 1, 2017 Amended on August 20. 201 8

E. Deductions from Income. Some expenses may be deducted from the gross household income prior to determining Program eligibility. The gross income, minus the following deductions, shall equal the income figure from which Program eligibility will be determined. 1. If medical expenses for the past 12 months exceed 3% of the total gross household

income, then said expenses, including health insurance premium payments, shall be deducted from the gross household income.

11. A $500 deduction shall be given for each member of the family who is under 18 years of

age. 111. If childcare is necessary so that a member of the family can work, then the costs

incurred for said childcare shall be deductible from the gross household income.

7. Property Eligibility.

The applicant's property must meet the following standards to be eligible for assistance.

A. Tax Exempt. The property must be non-tax exempt. Tax-exempt properties are excluded from participating in the Program.

8. Type of Properties. The property must be a single-family home.

C. LMI Occupancy. In order to qualify for assistance, the household occupying the single-family dwelling must be Low and Moderate Income (LMI) meaning the person in the household must have a combined income that does not exceed the HUD Section 8 Income Limits.

8. Eligible Work

A. QHS and NFPA Standards. The property must be in such condition that it does not currently meet HUD's Section 8 Housing Quality Standards (HQS) or the National Fire Protection Association (NFPA) 101 Life Safety Code.

8. Insufficient Funding to Correct QHS and NFPA Violations. The property must not be in such poor condition that it cannot be rehabilitated to meet HQS with the available funding, both

CD8G and other match funds combined.

7

Adopted on May 1 , 2017 Amended on August 20. 2018

9. Criteria to Determine Eligibility.

The following criteria will be used to determine whether a structure will be eligible for assistance under the Ellsworth Housing Rehabilitation Program.

A. Serious deficiencies representing an imminent threat to health or safety of the occupants;

B. Serious deterioration to individual components of the structure has occurred due to poor design, poor workmanship, or premature failure of material;

C. Periodic maintenance to individual components of the structure, or the structure as a whole, has been deferred to the extent that if left further unattended, serious conditions will results; or

D. The building systems (plumbing, heating, electrical) are antiquated to the extent they are generally accepted to be no longer the standard and may constitute a health or safety hazard or an unrealistic financial hardship on the structure's occupants.

It is not the intention of the Program to eliminate further maintenance costs to a property owner and/or make general property improvements to the structure. Property owners must recognize periodic maintenance as unavoidable.

10. Ineligible Work.

The purpose of the Program is to correct housing code and/or health violations, perform emergency repairs, or other necessary activities that will make the property safe and livable. Program funds will not be used for cosmetic or luxury improvements of the property.

11. Replacement Housing.

In limited circumstances, and upon approval from the State of Maine Office of Community Development, the Program may allow replacement housing if:

A. The housing unit cannot be rehabilitated in a cost effective manner after the rehabilitation process has begun.

8

Adopted on Moy l , 2017 Amended on August 20. 2018

8. The housing unit is not suitable for rehabilitation, and it is demonstrated that the cost of substantial rehabilitation is significantly more than the cost of new construction and less than fair market value of the property after substantial rehabilitation.

C. The preference is for the replacement housing not to be a mobile home1 but be either a modular home2 or a stick built home. The total square footage of the original property to be replaced may not be substantially exceeded.

12. Financing.

Loans will be provided to the approved applicant from available CDBG funds in accordance with the Financing Options and Notes presented below:

Financing Options with Notes Owner·Occupied Single·Family Property Renter-Occupied Single·Family Property

Loan $30,000 maximum $30,000 maximum Loan Term a) 10 years for person 62 and under; and 15 years

b) 5 years for persons 62 and over. Deferred Forgivable Payment The forgiveness is structured incrementally such as: The forgiveness is structured incrementally such as

a) Forgiving 1/10 of the loan each year over 10 forgiving 1/15 of the loan each year over 15 years. years for person 62 and under: and b) Forgiving 1/5 of the loan each over 5 year for persons 62 and over.

Interest Rate 0% 0% Minimum Equity 10% 20% Max Loan to Value after rehabilitation 50% 30% Match None required 35% cash Maintenance Clause Tidy Yard Tidy Yard

Notes: A. Affordable Housing Agreement. The owner must sign an affordable housing restriction

agreement stating that he/she will rent the property to income eligible tenants at Fair Market Rent as determined by HUD for a period of 15 years.

B. Loan term and Forgiveness. The loan term is a deferred forgivable payment, with 0% interest, which is due and payable upon sale, change of primary residence, refinance with cash out, transfer of property title, or violation of contract terms. The forgiveness is structured incrementally over the term of the loan

C. Securement of Loan. The loan will be secured with a mortgage on the property held by the City of Ellsworth and filed at the Hancock County Registry of Deeds.

1 As defined in City of Ellsworth Code of Ordinances Ch. 56. 2 As defined In City of Ellsworth Code of Ordinances Ch 56.

9

Adopted on Moy 1 , 2017 Amended on August 20. 2018

D. Tidy Yard. Tidy Yard means the yard should be free of litter, trash, dead vegetation, refuse and waste; the lawn should be mowed; operational motor vehicles, recreational vehicles, snow mobiles, motorcycles, ATVs, boats, tractors, farm implements, campers, trailers, etc. shall be stored in an orderly fashion to the side or rear of a dwelling and to the greatest extent possible screened from view; dilapidated, broken-down, inoperable or unsightly vehicles, trailers, equipment, debris or other rubbish should be removed unless enclosed or screened from view; and all permanent and non-permanent play equipment should be maintained so as to not create an eye sore.

10

Adopted on Moy 1 , 2017 Amended on August 20. 2018

13. Project Prioritization. Applications for Program funds will compete for a maximum score of 26 points based on the formula in Tables 1 and 2.

Table 1 Owner-Occupied Single-Family Property Category Criteria Points

A. Income If below 30% of Area Median Income 4 points If between 30% and 50% of Area Median Income 3 Points If between 51% and 80% of Area Median Income 2 points

B. Age of Householder if any LIM households have persons Under 5 years of age or over 65 years of age 3 ooints

c. Ownership If the prooertv is an owner-0eeupied sinqle-family prooertv 2 points

0. Liauid Assets The total liauid assets of the aoolicant, if under aae 62

If less than $1.999 3 ooints If between $2,000 and $3,999 2 ooints If between $4,000 and $5,000 1 ooint

The total liquid assets of the applicant, if over age 62 If less than $19,999 3 points If between $20,000 and $34 ,999 2 points If between $35,000 and $50,000 1 point

E. Health& Safe " Imminent Threat to Health or Safety. Includes Emergency Work and Correction of Code Violations. 6 points Emergency Work that, if not addressed, would adversely affect the health or safety of the property's residents. Examples: no hot running water. blocked plumbing due to failed or deteriorated pipes, broken/unusable/leaking furnaces, and elevated lead levels in the blood of a child under age six. Correction of Code Violations that if not addressed would adversely affect the health or safety of residents. Examples: broken windows and doors posing a security or safety issue, lack of legal egress, broken railings, dangerous electrical systems, lack of carbon monoxide or smoke detectors, and deteriorated or leaking roof. Incipient Code Violations. Correction of deficiencies or conditions of deterioration that if left unattended could 4 points continue to deteriorate Into a code violation. Example: building components that have exceeded their life expectancy. Structural Failure, Energy Efficiency/Weatherization Improvements, Hazard Abatement, and Removal of 2 points Architectural Barriers. Structural failure: correction of building structural or maintenance deficiencies. Examples: deteriorated stairs, entranceways (small porches), emergency egresses, hand railings, chimneys, and ceilings. Energy Efficiency/Weatherization Improvements: examples: poor insulation, air infiltration, old window/door, weather-stripping, and replacement of inefficient heating systems. Hazard Abatement: Remediation of environmental hazards such as mold, lead paint, and asbestos. Removal of Architectural Barriers: removal of architectural barriers for persons with disabilities, such as the installations of ramps and stair lifts or interior modification.

F. Impact of the Project on the Neighborhood if anv orooertv is located in

• The general area formed by Liberty, Chapel, Main and Grant Streets; 5 points . The general area formed by Main and South Streets ending at the junction of the Surry Road; • The general area formed by Fifth Street, Jude lane, Shore Road and State Street; • Shore Road east of Field Stone Road; • Central Street; • Spruce Street; • Pine Street;

• Hancock Street; and • Franklin Street.

• In the Round 1 Project Area {Am~ndix Al excluding the above-mentioned areas 4 points

• Outside the Round 1 Pro~ct Area {AQ~ndix A) 2 ooints

Total Maximum Score 26 points Jn the event of a tie score resulting in an applicant not being served by the Program. the Committee will resolve the issue by considering such factors as total number of LMI f)ersons that will be served.

11

Adopted on May 1, 2017 Amended an August 20. 2018

Table 2. Renter-Occupied Single-Family Property Cate11orv Criteria Points

A. Income If below 30% of Area Median Income 4 ooints If between 30% and 50% of Area Median Income 3 Points If between 51% and 80% of Area Median Income 2 ooints

B. Age of Householder if any LIM households have persons Under 5 years of aQe or over 65 years of aQe 3 points

c. Place of Residence If the owner of the renter-occupied sinQle-familv prooertv lives in Ellsworth 2 ooints

D. Liauid Assets The total liquid assets of the applicant, if under age 62

If less than $9,999 3 ooints If between $10,000 and $49,999 2 ooints If between $50,000 and $100,000 1 point

The total liquid assets of the applicant, if over age 62 If less than $49,999 3 points If between $50,000 and $99,999 2 points If between $100,000 and $200,000 1 point

E. Health& Safe ~ Imminent Threat to Health or Safety. Includes Emergency Work and Correction of Code Violations. 6 points Emergency Work that. if not addressed. would adversely affect the health or safety of the property's residents. Examples: no hot running water, blocked plumbing due to failed or deteriorated pipes, broken/unusable/leaking furnaces, and elevated lead levels in the blood of a child under age six. Correction of Code Violations that if not addressed would adversely affect the health or safety of residents. Examples: broken windows and doors posing a security or safety issue, lack of legal egress, broken railings, dangerous electrical systems, lack of carbon monoxide or smoke detectors, and deteriorated or leaking roof. Incipient Code Violations. Correction of deficiencies or conditions of deterioration that if left unattended could 4 points continue to deteriorate into a code violation. Example: building components that have exceeded their life expectancy. Structural Failure, Energy Efficiency/Weatherization Improvements, Hazard Abatement, and Removal of 2 points Architectural Barriers. Structural failure: correction of building structural or maintenance deficiencies. Examples: deteriorated stairs, entranceways (small porches), emergency egresses, hand railings, chimneys, and ceilings. Energy Efficiency/Weatherization Improvements: examples: poor insulation, air infiltration, old window/door, weather-stripping, and replacement of inefficient heating systems. Hazard Abatement: Remediation of environmental hazards such as mold, lead paint, and asbestos. Removal of Architectural Barriers: removal of architectural barriers for persons with disabilities, such as the installations of ramps and stair lifts or interior modification.

F. Impact of the Project on the Neighborhood if any propelfy is located in

• Shore Road east of Field Stone Road; 5 points

• The general area formed by Liberty, Chapel, Main and Grant Streets; • The general area formed by Main and South Streets ending at the junction of the Surry Road; • The general area formed by Fifth Street, Jude Lane, Shore Road and Stale Street: • Central Street; • Spruce Street: • Pine Street:

• Hancock Street; and • Franklin Street.

• In the Round 1 Project Area (A1111endix Al excludi!.!Q the above-mentioned areas 4 ooints

• Outside the Round 1 Pro~ct Area (A(111!lndix Al 2 ooints

Total Maximum Score 26 points In the event of a tie score resulting in an applicant not being seNed by the Program, the Committee will resolve the issue by considering such factors as total number of LMI persons that will be seNed.

12

Adopted on Moy 1, 2017 Amended on August 20. 2018

14. Additional Program Policies.

A. Local, State and Federal Rules and Regulations. All dwellings rehabilitated with federal funds must comply with all statutory requirements of the CDBG Program and with the Federal Lead Safe Housing Rule. Applicants must comply with all local, State, and Federal regulations pertaining to Fair Housing and Equal Opportunity, as well as comply with all other local, State and Federal regulations, which may include State and local building and sanitary codes, environmental review, labor standards, conflict of interest provisions, and refusal to use federally debarred or suspended contractors, as well as other regulations not listed here. Historic properties and properties that have the potential to be recognized as historic may require additional review for some exterior improvements.

B. City Employees and Officials. Program Staff, City employees, and members of the Committee or other officials who may have authority with respect to the administration of the Program are not eligible to receive Program assistance.

C. Providing False Information. If an applicant falsifies or provides misleading information in an application, the applicant may be permanently disqualified from participation in the Program and will be required to repay any Program assistance already expended. Examples of this include failure to report income from employment, or failing to report an accurate account of residents in the household.

15. Denial of Service Policy.

In all cases of denial, the applicant will be informed in writing when services are denied or withdrawn. The denial notice will include instructions for appeal of denial or steps that can be taken to allow rehabilitation services to proceed, if applicable. Denial of service is based on:

A. Magnitude of Health and Safety Issues. In some circumstances, rehabilitation assistance can be

denied due to the magnitude of health and safety issues and associated costs.

B. Hazards to Staff and Contractors. Rehabilitation work will not be performed in homes that are structurally unsound and should be condemned, substantially infested with vermin, or homes with electrical or plumbing hazards that cannot be resolved prior to or during rehabilitation. The dwelling

13

Adopted on May 1, 2017 Amended on August 20. 2018

must be free of animal feces, excessive garbage, and illegal controlled substances during the period of the rehabilitation.

C. Intent to Sell. The purpose of the Program is not to improve properties with the intent of resale at a higher price. Therefore, if the property is offered for sale at the time of the application or was offered for sale within the last nine months prior to application, rehabilitation assistance will be denied.

16. Complaint Policy

It is the policy of the City of Ellsworth to administer the Ellsworth Housing Rehabilitation Program in a fair

and appropriate manner. Complaints shall first be submitted in writing to the Ellsworth City Planner. In the event Program Staff cannot resolve an administration dispute, the following steps should be taken:

A. The complainant shall file a written complaint or appeal with the City Manager. Within 10 working days of receiving the written complaints, the City Manager shall forward to the complainant a written decision.

B. If the complainant is deemed ineligible to participate in the Program due to income-eligibility issues, there will be no appeal to the City Council allowed.

C. If the complainant wishes to appeal the decision of the City Manager to the City Council, the complainant shall submit a written request to the City Clerk for appeal to the City Council within 15 days of the receipt of the written decision of the City Manager. The City Council shall hear the appeal at a Special City Council Meeting held within 30 days of receipt of the written request of appeal and shall issue a response with 15 days of hearing the appeal.

D. If the complainant wishes to appeal the decision of the City Council, a written request for appeal must be submitted to DE CD's Office of Community Development (OCD) Program Manager within 15 days of receipt of the written response from the City Council. The OCD Program Manager shall have the final authority to resolve the issue.

14

Round 1 Project Area Map

Adopted on Moy 1, 2017 Amended on August 20. 2018

Appendix A

15

/l,<hi.j~ (/iP!~~

ELLSW01'_TH Business, Leisure, Life.

Memo City Council Members Manger Cole

To: Deputy Manager Mote

From: Jason Ingalls


Jason Ingalls, IT Systems Administrator 1 City Hall Plaza• Ellsworth, ME 04605-1942 Phone (207) 669-6600 • Fax (207) 667-4908

[email protected]

Request of the IT Systems Administrator to lease-purchase server network infrastructure Re: upgrades.

The City's existing server infrastructure has reached its end of life and the time has come to refresh our hardware and

migrate to new equipment. In 2012 we purchased VMWare virtualization software and associated hardware and

converted the majority of our physical servers to virtual servers. In 2015 we upgraded the storage system for our servers

due to performance issues experienced with the originally purchased storage. At that time we moved the 2012 storage

system to backup storage. This unit recently failed entirely and was replaced with another backup storage array.

I have spent the last several months researching the best upgrade options. I have determined that the best path forward

would be a hyperconverged solution. Hyperconverged Infrastructure (HCI), as it's known, combines all of the

components of the infrastructure into one package. A traditional solution like we cu rrently have requires the multiple

components; server, storage and hypervisor software to be integrated with each other. This requires careful planning to

ensure compatibility and ongoing maintenance tasks need to be planned carefully to ensure that various updates remain

compatible to each other. With a hyperconverged solution updates provided by the manufacturer are all inclusive. Plus,

due to the way the system is designed, updates can be applied during regular business hours without any downtime,

unlike our current system. Another major advantage of a HCI solution is future expansion. Currently expanding our

storage or computing power would require major changes to our system. We would either need to increase our

VMWare licensing count and add more servers or purchase an additional storage shelf for our storage system and then

configure that to work with our systems. With HCI it's as simple as adding another node to the cluster and turning it on.

Plus, when the time comes to upgrade this cluster, no complicated migrations will be needed.

Having decided to pursue a HCI solution I began researching the most popular vendors in the HCI space. I looked

extensively into solutions from HP (Simplivity), Nutanix, Starwind and Scale Computing. After numerous sales calls, web

demos, live demos and reference checks, I ultimately decided the solution from Scale Computing was the best choice. I

attended a live demo at Biddeford City Hall (they are likely going to choose the Scale system as well) with reps from

Scale Computing. IT folks from Portland Water District were also in attendance and they have been using Scale for over a

year and they are very happy with the solution. They migrated from a VMWare system similar to ours and they didn't

encounter any issues during the migration.

Working with a Scale systems engineer we pieced together a solution that I believe will serve the City well. The solution

calls for two identical server clusters with three "nodes" each. A node is basically a physical server that connects to other

nodes to form a cluster. A cluster requires at least three nodes and with Scale can have up to 8 nodes. With two, three

node clusters, it will allow us to place our clusters in separate locations within the City which will protect us from major

outages due to fire, flood, etc. Currently we have a single server location so any catastrophic damage would result in the

City being without our computer network for possibly several days. With the proposed solution from Scale we will split

our server workload, approx. 45 virtual servers, between the two clusters. However, in a disaster scenario, we would

have the capacity to operate our most important servers on a single cluster.

I have received 3 quotes for the proposed Scale solution. I have quotes from CDW-G, Scale Direct and PCM-G. The

lowest quote is from PCM-G for $135,963,90. This includes 5 years of maintenance and support which is 25% less

expensive when purchased up front. We also need to purchase core licenses and client access licenses for Microsoft

Server 2016. I have pricing from GovConnection, CDW-G and PCM-G. The pricing I have from PCM-G is also lowest for

the Microsoft licensing at $15,745.24. Total expenditure for both items is $151,709.14.

I am proposing that to do a lease-purchase for this equipment. We have solicited lease quotes from Gorham Savings,

Androscoggin Bank and CapEx Financal. Gorham Leasing Group had the lowest lease rate at 3.7% for 5 years. This lease

is a municipal lease purchase with a $1 buyout at lease end. The annual lease payment will not exceed $33,376.85. We

receive annually $8,500 from the School Department to cover their server hosting and if we purchase this equipment I

have a verbal commitment from Hancock County Sheriff to host their Spillman server at a cost of $10,000 annually. They

are interested in this service because our infrastructure will be more robust and resilient than the equipment they have.

I am proposing to fund the first year lease payment as follows; $1,246.56 from MS Exchange Upgrade CIP, $5,000 from

Spillman Server Upgrade CIP, and $27,130.29 from Server Replacement CIP.

Suggested Motion: Move to approve the request of the IT Systems Admin to lease purchase server network upgrades

and Microsoft Server licenses from PCM-Gin the amount of $151,709.14, and to authorize the City Manager to enter a

municipal lease-purchase agreement with Gorham Leasing Group to fund the purchase with an annual payment not to

exceed $33,376.85. The first year's payment will be funded from $1,246.56 from the MS Exchange Upgrade CIP, $5,000

from the Spillman Server Upgrade CIP, and $27,130.29 from the Server Replacement CIP.

PCM·G

~-

Line

1

2 3 4

Contact: Rosemarie Pavlick Phone: 203-659-2448

Fax: 310-630-3161 E-mail: [email protected]

Oty Manufacturer

6 SCALE CO 10 SCALE CO 6 SCALE CO 1 SCALE CO

Courier: UPS GROUND

THE RIGHT TECHNOLOGY. OEl.MREO

Manvfacturer Part No

HZ 12.96T -256 ADTM

04Hz12.96t-256 DESC QSPI

PCM·G 14120 Newbrook Drive, Suite 100 ·Chantilly, VA 20151

Quotes are valid 15 days from quote dale. Prices are subject to change without notice.

CITY OF ELLSWORTH ACCOUNTS PAYABLE 1 CITY HALL PLAZA ELLSWORTH, ME 04605

Prnduct Descriot on

12.96TB RAW-6.48TBU-256GB RAM HC1150Z HC3 MOVE POWERED BY DOUBLE-TAKE WINDOWS OR LINUX ScaleCare - HC1150z -Hz12.96t-256 - 4 Year SCALECARE PREMIUM INSTALL SVCS

Ship-to: JASON INGALLSJINGALLS@ELLSWORT 1 CITY HALL PLAZA

Duns#: 12-936-5420 Tax ID#: 33-0964088

HP Location ID-WSCA: 10041922

Contact: ELLSWORTH CITY HALL Ref.:

Quote: # 80891441 Date: 7/16/2018

Expires: 8/31/2018

Product Un t Price

$ 15,219.00 $ 329.99 $ 6,700.00

$ 1,150.00

Sub-total Tax

Product Ex tended Pnce

$ 91 ,314.00

$ 3,299.90 $ 40.200.00 $ 1,150.00

$ 135,963.90

$ .

[·.:.: ..... : ........... : ...... : ... : ..... ·.: ........ :.: .......... : ... : .... :.: ... : ..... ~ ........ : .... : .......... :: ... ·:~ ................ : ...... :: ..... ]ELLSWORTH, ME 04605

Shipping $ -Total $ 135,963.90

. . I Mr Ult I Alli = P.a. IU~TDI 1rrmu~

PCM-G Confidential

Software quotes are only valid in the month they are issued

Please make P.O. out to 'PCMG(We are not able to process PO's made out to any of the subsidiary companies such as MacMall. PCM, TigerDirect or PCME). Include PART #'s, QUOTE#, SIGNATURE, and the terms 'NET 30'. Please fax PO to fax number referenced above. SOFTWARE LICENSING: Include END-USER NAME, PHONE#, and E-MAIL ADDRESS in SHIP-TO field on P.O.

Page 1 of 1

PCM·G THERSGHT TECHNOLOGY. OWVtRfO

PCM-G 14120 Newbrook Drive, Suite 100 - Chantilly, VA 20151

Duns#: 12-936-5420 Tax ID#: 33-0964088

HP Location ID-WSCA: 10041922

Contact: Rosemarie Pavlick Phone: 203-659·2448

Fax: 310·630-3161 E-mail: [email protected]

Quotes are valid 15 days from quote date. Prices are subject to Cllange witllOut notJCe. CITY OF ELLSWORTH ACCOUNTS PAYABLE 1 CITY HALL PLAZA ELLSWORTH, ME 04605

Contact: ELLSWORTH CITY HALL Ref.:

Quote: # 80885429 Date: 7/18/2018

Expires: 8/2/2018

~~- · PCfl.'IG P.1anutacturer : Product · · Contract Product Product Line Qty r.tanutacture:r Part No. Part No Oescnp!lon Number Unit Price Extendeo Price

1 24 2 100

MS OPEN MS OPEN

40279720 40279578

9EA-00258 R18-05167

WINSVRDCORE 2016 ENG OLP 2LIC NL GOV WINSVRCAL 2016 ENG OLP NL GOV USRCAL

Courier: DS Ground Ship·to: JASON INGALLSJINGALLS@ELLSWORT 1 CITY HALL PLAZA

~·················· ··········· .. ········· .................................................................................................................. .

: ...................................................................... - ... - ............. - ................. - ................ - ............. JELLSWORTH, ME 04605 Software quotes are only valid in the month they are issued

$

$ 535.26 $ 28.99 $

Sub-total $ Tax $

Shipping $ Total s

~ IMPORTANT P.a. ,._ INSTRUCTIONS

Please make P.O. out to 'PCMG(We are not able to process PO's made out to any of the subsidiary companies such as MacMall, PCM, TigerDirect or PCME). Include PART #'s, QUOTE#, SIGNATURE, and the terms 'NET 30'. Please fax PO to fax number referenced above. SOFlWARE LICENSING: Include END-USER NAME, PHONE#, and E·MAIL ADDRESS in SHIP· TO field on P.O.

12,846.24 2,899.00

15,745.24

15,745.24

PCM·G Confidential Page 1of1

August 14, 2018

City of Ellsworth 1 City Hall Plaza Ellsworth, Maine 04005 ATTN: Tammy Mote

Deputy City Manager

<AJrham LEASING GROUP

A Gorh•m Savings Bank company

Gorham Savings Leasing Group, LLC 63 Marginal Way

Portland, Maine 04101

MUNICIPAL LEASE PURCHASE PROPOSAL

Lessee:

Equipment:

Cost of equipment:

Amount financed:

Lease term:

Interest rate:

No. of payments:

Payment:

Commencement date:

First payment due:

Purchase option:

Prepayment:

Documentation Fees:

Insurance:

Title (If required):

Non-appropriation:

City of Ellsworth

New servers

$155,000.00

$155,000.00

3 years 5 years

3.54% fixed 3.70% fixed

3 annual 5 annual

$53,603.75 $33,376.85 (see amortization schedules)

This lease shall commence on or about August 21, 2018.

The first payment of principal and interest shall be due and payable September 15, 2018.

One dollar ($1 .00) at end of lease term.

There are no prepayment penalties.

There are no documentation fees.

Prior to delivery of the leased assets, Lessee at its sole cost and expense, will provide all-inclusive physical damage and liability insurance in the joint names of the Lessor and Lessee, in amounts satisfactory to Lessor.

Lessee listed as owner and Lessor listed as lien holder.

The lease will contain a non-appropriation clause.

Confirmation: The anticipated total borrowing for 2018 will not exceed Ten Million dollars ($10,000,000.), making this lease "Bank Qualified".

Funds Escrow: An interest bearing Municipal Money Market Escrow Account can be set up if necessary to fund progress payments.

Type of lease: This lease shall be considered a Municipal Lease/Purchase by all parties. Lessee is a state or a political subdivision thereof, within the meaning of Section 103 of the Internal Revenue Code of 1986.

Advances or deposits: If Lessor advances any deposits or pays any invoices prior to Delivery and Acceptance of the equipment by lessee, interest will accrue at the above rate and be due at closing.

Legal opinion: Leases greater than $100,000 require an Opinion of Counsel. The opinion must include a statement that the lease represents a valid and binding obligation of the lessee and further that the lease is a "qualified tax exempt obligation" for the purposes of Section 265 (b) (3) (B) (ii) of the Internal Revenue Code of 1986, as amended.

Financial information: By awarding this lease transaction, lessee agrees to provide Gorham Leasing Group, with it's most recent audited financial statements, current year budget, annual report, a copy of the meeting minutes or council order approving the transaction and any other supporting data including credit reports requested during the term of the lease.

Lessor's proposal: This lease proposal is subject to final credit review and not binding until accepted by lessor. Lessor may withdraw the proposal at any time if any adverse information relating to the Jessee's affairs is discovered prior to any lease closing.

Lease Rates: This lease request will be closed within 30 days of the original proposal date or the rate will be subiect to change based on the FHLBB amortizing advance rates at the time of closing.

Expiration of proposal: This lease proposal shall expire if not accepted by a qualified official by 5:00 p .m. on September 14, 2018.

Thank you for the opportunity to present this lease proposal to you. If you are in agreement with the terms of the proposal, please sign and return it with the proper credit information. If you have any questions, please contact me at 222-1498.

(\

s· eel ~ \\ {

) ) ~ G. Proctor, Vice President

Gorham Savings Leasing Group, LLC

AWARD ACKNOWLEDGMENT:

This proposal is accepted and this financing is awarded to Gorham Leasing Group

_________________ Date: ____ _ Name and Title

08/14/2018 9:54:39AM Page1

. --. ·-------·--------·---------·-. - ------ -------·----- . ··- ·- -· ·- .. --------City of Ellsworth-new servers

Compound Period .. . .. . . . . Annual

Nominal Annual Rate .... 3.540 %

CASH FLOW DATA --···----- _________________ .__ ______ ·--·----... ·-----------·--------- -----·

Event

1 Lease 2 Lease Payment

Date

08/21/2018 09/15/2018

Amount

155,000.00 53,603.75

AMORTIZATION SCHEDULE - Normal Amortization

Lease 08/21/2018 1 09/15/2018

2018 Totals

2 09/15/2019 2019 Totals

3 09/15/2020 2020 Totals

Grand Totals

53,603.75 53,603.75

53,603.75 53,603.75

53,603.75 53,603.75

160,811.25

375.82 375.82

3,602.73 3,602.73

1,832.70 1,832.70

5,811 .25

Number Period End Date

1 3 Annual 09/15/2020

53,227.93 53,227.93

50,001 .02 50,001.02

51, 771.05 51,771.05

155,000.00

155,000.00 101 ,772.07

51 ,771.05

0.00

08/14/2018 9:55:00 AM Page 1

City of Ellsworth-new servers

Compound Period . .. .. .. . . Annual

Nominal Annual Rate . . .. 3. 700 %

CASH FLOW DATA ---·--···-- -----· - ------·--·- ----------------~ .. ~ --

Event

1 Lease 2 Lease Payment

Date

08/21/2018 09/15/2018

Amount

155,000.00 33,376.85

AMORTIZATION SCHEDULE - Normal Amortization

Number Period End Date

1 5 Annual 09/15/2022

_____ ___ _Q~te. _____ . __________ _!:-eas~ P~"!~~~ - -----·--- . !~~~!~~ _______ _E!:!!]E_~~! ______ Balance -- ______ .. __ Lease 08/21/2018 155,000.00

1 09/15/2018 33,376.85 392.81 32,984.04 122,015.96 2018 Totals 33,376.85 392.81 32,984.04

2 09/15/2019 33,376.85 4,514.59 28,862.26 93, 153.70 2019 Totals 33,376.85 4,514.59 28,862.26

3 09/15/2020 33,376.85 3,446.69 29,930.16 63,223.54 2020 Totals 33,376.85 3,446.69 29,930.16

4 09/15/2021 33,376.85 2,339.27 31 ,037.58 32, 185.96 2021 Totals 33,376.85 2,339.27 31 ,037.58

5 09/15/2022 33,376.85 1, 190.89 32,185.96 0.00 2022 Totals 33,376.85 1,190.89 32,185.96

Grand Totals 166,884.25 11,884.25 155,000.00

t~fJbTE . · ' . . ... ~ CONFIRMATION :1

DEAR JASON INGALLS,

!Q.jpPEOPLE ~WHO - GETIT

Thank you for considering CDW•G for your computing needs. The details of your quote are below. Cl i ~:~ here to convert your quote to an order.

QUOTE# QUOTE DATE QUOTE REFERENCE CUSTOMER# GRAND TOTAL

JZHN746 8/3/2018 JZHN746 2150765 $180,830.42

u

i---~-~=f_3'._1l~I-1~·.\1~,·~---3~-~~-t.~~--....__--'°'---"-~---~~.~· ... -~---rr - ~-------- -ITEM

~H!~.t1CU.~ .. 2.L: J~AS ~L.::.-1}~2.§.._Tf~ Mfg. Part#: HZ12.96T-256

UNSPSC: 43201835

Contract: Standard Pricing

H c 3 .!:irut~ Po we. re .. ~Lb.YJl!l.!!.h!e-Hirn . ..:. JkfillH~ Mfg. Part# : ADTM

UNSPSC: 43233415

Electronic distribution - NO MEDIA

Contract : Standard Pricing

1srw JTEMS DO lWI Pl<:K 1~llW,

Mfg. Part#: NEW-ITEM

4YR SUP EXT HW&SW SCALECARE-HC1150Z-HZ12.96T256 Product stocked by manufacturer. Delivery times vary . Mfg. Part# Q4HZ12.96T-256 Contract: MARKET

~~;i_~SUi:>ru<.rt 1'r£.n.li.lilll 1!l.lilnlli!!i!Ul. Servin\ ...::.1£!llil!J:. i.P..lli!latinn Mfg . Part#: QSPI


Contract: Standard Pricing

PURCHASER BILLING INFO

Billing Address: CITY OF ELLSWORTH ACCTS PAYABLE 1 CITY HALL PLZ STE 1 ELLSWORTH, ME 04605-1942 Phone: (207) 667- 2563 Payment Terms: Net 30 Days-Govt State/Local

DELIVER TO

Shipping Address: CITY OF ELLSWORTH JASON INGALLS 1 CITY HALL PLZ STE 1 ELLSWORTH, ME 04605-1 942 Phone: (207) 667-2563 Shipping Method: DROP SHIP-GROUND

QTY

6

10

6

Page 1 of 2

CDW# EXT. PRICE

4170231 $121,310.58

3119058 $344.81 $3,448.10

NEW- ITEM $9,098.29 $54,589. 74

4393268 $1,482.00 $1 ,482.00

SUBTOTAL I $180,830.42

SHIPPING $0.00

GRAND TOTAL i $180,830.42

Please remit payments to:

CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675- 1515

Kevin Cotto 800.808.4239

This quote is subj ect to CDW's Terms and Conditions of Sales and Service Projects at ht~p:/ /v;ww. ql~·,~· c orr1/1 c1r1! i:•H /1 ;-.rn s ccno;)inn~/prqdu< l -!''31F-<: ;,_:;11~ For more information, contact a CDW account manager

© 2018 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 I 800.808.4239

Page 2 of 2

[email protected]

QUOTE. .. . - ; CONFIRMATION

DEAR JASON INGALLS,

IP PEOPLE ~WHO - GETIT

Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order.

QUOTE# QUOTE DATE

JZTTS29 8/15/2018

ITEM ·-------!'iicros Q!J .WinhID.....S...eIYi'J lJ!.l.fi..Q£li!rn!'.1t~: Urnlll~

Mfg. Part#: 9EA-00258

UNSPSC: 43233004


Contract: MARKET

Migoio!lfLWin~LS.!'..tY_gr l.Q..1 ~ ... .: . .JJ<.c.n~.!'

Mfg. Part#: Rl8 -05167

UNSP5C: 43233004


Contract : MARKET

PURCHASER BILUNG INFO

Billing Address: CITY OF ELLSWORTH ACCTS PAYABLE 1 CITY HALL PLZ STE 1 ELLSWORTH, ME 04605-194 2 Phone: (207) 667- 2563 Payment Terms: Net 30 Days-Govt State/Local

DELIVER TO

Shipping Address: CITY OF ELLSWORTH JASON INGALLS 1 CITY HALL PLZ STE 1 ELLSWORTH, ME 04605-1942 Phone: (207)667-2563 Shipping Method: ELECTRONIC DISTRIBUTION

Kevin Cotto

QUOTE REFERENCE

JZTT529

QTY

24

100

800.808.4239

This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at ni tp :j iW~J~"' qW,t• .rnmJrr.ntent /tf-rm5-::on{Jjtions/proc11J~r-~a~s.f :::n:s For more information, contact a CDW account manager

I CUSTOMER# GRAND TOTAL

2150765 $16,537.36

CDW# UNIT PRICE EXT.PRICE

4322513 $571.39 $13,713.36

4322503 $28.24 $2,824.00

SUBTOTAL $16,537.36

SHIPPING 1

$0.00

GRAND TOTAL $16,537.36

Please remit payments to:

CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675- 1515

[email protected]

© 2018 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 I 800.808.4239

Page 1 of 1

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