INDEX TO

AUTHORITY MEETING #9/13

Friday, November 22, 2013

MINUTES Minutes of Meeting #8/13, held on October 25, 2013 442

PRESENTATIONSDion, Ken, Senior Project Manager, Watershed Management, TRCA

re: Lakeview Waterfront Connection Environmental Assessment 442Szaflarski, Adam, Project Manager, Planning, Inventory and Audit (A), Conservation Lands, TRCA

re: East Duffins Headwaters Management Plan Update 442Stranks, Kathy, Manager, Corporate Secretariat, TRCA

re: Use of Resources During an Election 442

LAKEVIEW WATERFRONT CONNECTION ENVIRONMENTAL ASSESSMENT 443

EAST DUFFINS HEADWATERS MANAGEMENT PLAN UPDATEFinal Approval 449

CLAREMONT FIELD CENTRE PHASE 1 RETROFIT PROJECTTender PMO13-12 453

BOARD MATERIAL DISTRIBUTION 456

TRIDEL CORPORATION Request for a Permanent Easement for a Sanitary Sewer Upgrade to Service Developments at 1 Old Mill Drive in the City of Toronto, Humber River Watershed 457

GREENLANDS ACQUISITION PROJECT FOR 2011-2015Flood Plain and Conservation Component, Humber River WatershedRavines of Islington Holdings Inc. 459

GREENLANDS ACQUISITION PROJECT FOR 2011-2015Flood Plain and Conservation Component, Humber River WatershedAverton Common (Kleinburg) Inc. 459

GREENLANDS ACQUISITION PROJECT FOR 2011-2015Flood Plain and Conservation Component, Humber River WatershedDelmanor Prince Edward Inc. 460

GREENLANDS ACQUISITION PROJECT FOR 2011-2015Flood Plain and Conservation Component, Don River Watershed1275621 Ontario Inc. 461

USE OF RESOURCES DURING AN ELECTIONApproval of Toronto and Region Conservation Authority Policy 461

2014 FEE SCHEDULE FOR PUBLIC FACILITIES AND PROGRAMMING 462

PLANNING AND PERMIT ADMINISTRATIONContinuous Strategic Improvements and Delegation of Permit Approvals 462

ENVIRONICS ANALYTICS LTD. 463

WATERSHED COMMITTEE MINUTES

DON WATERSHED REGENERATION COUNCILMinutes of Meeting #4/13, held on September 19, 2013 464

HUMBER WATERSHED ALLIANCEMinutes of Meeting #3/13, held on September 17, 2013 464

PARTNERS IN PROJECT GREEN Minutes of Meeting #2/13, held on June 6, 2013 464Minutes of Meeting #3/13, held on September 26, 2013 464

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MEETING OF THE AUTHORITY #9/13November 22, 2013

The Authority Meeting #9/13, was held in Weston Room B, Black Creek Pioneer Village, on Friday, November 22, 2013. The Chair Gerri Lynn O'Connor, called the meeting to order at 9:42 a.m.

PRESENTMaria Augimeri Vice ChairBen Cachola MemberBob Callahan MemberRonald Chopowick MemberVincent Crisanti MemberGlenn De Baeremaeker MemberMichael Di Biase MemberJack Heath MemberColleen Jordan MemberMujeeb Khan MemberGlenn Mason MemberMike Mattos MemberPeter Milczyn MemberGerri Lynn O'Connor ChairAnthony Perruzza MemberDeb Schulte MemberJohn Sprovieri MemberCynthia Thorburn MemberJim Tovey MemberRichard Whitehead Member

ABSENTPaul Ainslie MemberDavid Barrow MemberRaymond Cho MemberChris Fonseca MemberGloria Lindsay Luby MemberLinda Pabst MemberJohn Parker MemberDave Ryan Member

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RES.#A183/13 - MINUTES

Moved by: Jim ToveySeconded by: Ben Cachola

THAT the Minutes of Meeting #8/13, held on October 25, 2013, be approved. CARRIED

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PRESENTATIONS

(a) A presentation by Ken Dion, Senior Project Manager, Watershed Management, TRCA, and Janice Hatton, Program Support Analyst, Water Division, Peel Region, in regard to item AUTH7.1 - Lakeview Waterfront Connection Environmental Assessment.

(b) A presentation by Adam Szaflarski, Project Manager, Planning, Inventory and Audit (A), Conservation Lands, TRCA, in regard to item AUTH7.2 - East Duffins Headwaters Management Plan Update.

(c) A presentation by Kathy Stranks, Manager, Corporate Secretariat, in regard to item EX7.6 - Use of Resources During an Election..

RES.#A184/13 - PRESENTATIONS

Moved by: Jim ToveySeconded by: Deb Schulte

THAT above-noted presentation (a) be received.CARRIED

RES.#A185/13 - PRESENTATIONS

Moved by: Michael Di BiaseSeconded by: Glenn Mason

THAT above-noted presentation (b) be received.CARRIED

RES.#A186/13 - PRESENTATIONS

Moved by: Glenn De BaeremaekerSeconded by: Maria Augimeri

THAT above-noted presentation (c) be received.CARRIED

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SECTION I - ITEMS FOR AUTHORITY ACTION

RES.#A187/13 - LAKEVIEW WATERFRONT CONNECTION ENVIRONMENTAL ASSESSMENTSupport of the Lakeview Waterfront Connection Environmental Assessment Preferred Alternative and direction to proceed to detailed design in support of Credit Valley Conservation and Region of Peel.

Moved by: Jim ToveySeconded by: Deb Schulte

WHEREAS at Authority Meeting #11/11, held on January 27, 2012, Toronto and Region Conservation Authority (TRCA) staff was directed to enter into a Memorandum of Understanding (MOU) to provide project management and technical services for the coordinated Environmental Assessment (EA) for the Lakeview Waterfront Connection (LWC) Project on behalf of Credit Valley Conservation (CVC) and the Region of Peel;

AND WHEREAS CVC and the Region of Peel received approval to proceed with the completion of the LWC EA and associated implementation on October 18, 2013 and October 24, 2013 (Res.#PW-B1);

AND WHEREAS the Region of Peel and CVC will remain as co-proponents on the project, with Region of Peel continuing to provide oversight of the Project, and CVC leading communication efforts, managing landscaping and ensuring compliance monitoring meets the EA requirements;

AND WHEREAS TRCA has been requested to continue to provide project management and technical services on behalf of Region of Peel and CVC in support of the Lakeview Waterfront Connection Project as part of the detailed design works;

THEREFORE LET IT BE RESOLVED THAT TRCA staff be directed to enter into a Memorandum of Understanding with Region of Peel and/or Credit Valley Conservation to provide project management, detailed design, technical and construction management services in support of the implementation of the LWC Project, the scope of work and work schedule which shall be developed and agreed upon by the three agencies, on a fee for service basis, subject to all terms and conditions being finalized in a manner satisfactory to TRCA staff and solicitors;

THAT authorization be granted to access the project site from Lakeshore Road East through TRCA-owned property at the Arsenal Lands, City of Mississauga (1352 and 1400 Lakeshore Road East), if required;

THAT approval be granted to stockpile up to 200,000 m3 of construction rubble, if required, and subject to terms and conditions satisfactory to TRCA staff and solicitor as necessary, on TRCA-owned property at the Arsenal Lands (1400 Lakeshore Road East) in the City of Mississauga, during 2014 and 2015 while EA approvals, detailed design, and permit and waterlot acquisition activities are underway;

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THAT the contract for detailed design of the shoreline works in support of the LWC Project, which will include physical and numerical modelling of shoreline designs, be awarded to Shoreplan Engineering Ltd. on a preferred source basis at a total cost not to exceed $375,000.00, plus 20% contingency, plus HST;

THAT the community liaison committee (CLC), established as part of the LWC EA process be thanked for their involvement in support of the LWC EA and requested to continue to be involved through the detailed design phase, with the expressed purpose of assisting in obtaining public input, reviewing information, providing comments to CVC/TRCA to be utilized during the design process, and assisting with the dissemination of LWC information to the community;

THAT TRCA staff be directed to take the necessary action to implement any agreements, including obtaining any necessary approvals for the stockpile, and the signing and execution of all documents;

THAT staff continue to work cooperatively with City of Mississauga staff to support, and move forward with, the Arsenal Lands Master Planning and Implementation process during, and following, the LWC EA process, and the subsequent implementation of the LWC EA;

AND FURTHER THAT TRCA staff report back annually during the implementation of the LWC Project.

CARRIEDBACKGROUNDThe Lakeview Waterfront Connection Project seeks to improve a highly degraded area of the eastern Mississauga waterfront by creating new aquatic and terrestrial habitats and linkages, while providing access and recreation opportunities for the public. The proponents propose to use an innovative funding approach that seeks to maximize public benefit by re-using locally generated fill from the Region of Peel's, and potentially the City of Mississauga’s, existing 10-year capital works projects and budgets to create this new natural park.

The Terms of Reference (ToR) for the LWC EA were approved by the Ministry of the Environment (MOE) with no conditions on December 5, 2012, with the Notice a Commencement for the LWC EA issued on January 2, 2013. The goal of the LWC Project is to create a new natural park that will establish ecological habitat and public linkages on the eastern Mississauga waterfront. Five objectives were established to measure the ability of the various project alternatives to meet this goal:

Naturalization: Establish a diverse range of native terrestrial and aquatic ecosystem

habitats and linkages in a degraded area of the eastern Mississauga waterfront.Access: Create safe and accessible public linkages for access to and along the

waterfront, while allowing for compatible recreational, educational, and cultural heritage opportunities.Compatibility: Ensure that the LWC is compatible with existing infrastructure.

Coordination: Coordinate with and inform other local planning and development efforts.

Fiscal Viability: Use and innovative funding approach that seeks to maximize public

benefit and value by reusing locally generated fill from Regional and City capital works projects to create this new natural park.

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ConsultationIn support of the development of the LWC EA, broad stakeholder consultation activities were undertaken, including the establishment of a Community Liaison Committee, composed of representatives from diverse community organizations and associations. The CLC assisted in obtaining public input, reviewing information, identifying concerns and providing feedback to the Project Team. A Technical Advisory Committee (TAC) was also established to maintain an open line of communication throughout the EA process with various municipal, provincial and federal agencies. Additional public input was sought through Public Information Centres (PICs), and various outreach initiatives, including direct mail outs to interested individuals and organizations, local businesses, and First Nations and Metis.

Five separate alternatives were presented at PIC#1 (January 2013) and evaluated based on how well each alternative met the project objectives. A Preferred Alternative was identified and presented at PIC#2 (April 2013). In response to public feedback received at PIC#2, refinements to the Preferred Alternative were undertaken to address concerns regarding the amount of overlap of the LWC Project with the existing sand beach at Marie Curtis Park West. Extensive consultation showing the refined Preferred Alternative were conducted throughout the summer of 2013 at Marie Curtis Park, Lakefront Promenade Park, at a number of community hosted events and at a public open house on September 17, 2013 hosted by Councillors Tovey and Grimes. The refined Preferred Alternative and outcomes of the Draft EA will be presented at PIC#3 in November 2013.

Refined Preferred AlternativeThe refined Preferred Alternative proposes to use approximately 1.5 to 2 million m

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of clean fill to create a new land base extending southeast into Lake Ontario. In the east, the feature will connect to the western-most extent of Marie Curtis Park and transition from a gravel/sand beach to a cobble beach. Three rocky islands are proposed to help absorb wave energy, allowing for calmer waters along the new beach proposed for the feature, and for the creation of aquatic habitat. Views to both the City of Mississauga and City of Toronto shorelines are proposed as part of the design, as well as a network of multi-use trails. The Preferred Alternative was best able to meet the project objectives:

Naturalization: The proposed feature “establishes a range of terrestrial and aquatic

ecosystem habitats and ecological linkages” and enhances the quality and function of the shoreline area for both residents and migratory species. Based on the use of approximately 1.5 to 2 million m

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of clean fill, the LWC will result in the creation of approximately 26 to 33 hectares of greenspace consisting of natural meadow, new beach, coastal, treed swamp and seasonal island habitat.Access: The LWC will provide “… accessible public linkages…” by creating a land base

that establishes a new local linkage between Marie Curtis Park to the east and Lakefront Promenade (once Inspiration Lakeview is in place) to the west. Access to this area is currently restricted due to safety concerns along the Ontario Power Generation lands and Region of Peel’s GE Booth Wastewater Treatment Facility (WWTF).Compatibility: The LWC has been developed in a manner such that both function and

access to both the GE Booth WWTF and the Lakeview Treatment Plant have been maintained, thereby ensuring that it is “compatible with existing infrastructure.”

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Coordination: The LWC “coordinates and informs other local planning and

development efforts” and contributes directly to conservation and restoration efforts and public accessibility and recreational priorities from the local to regional levels.Fiscal Viability: The LWC presents a unique opportunity to reuse “locally generated fill

from Regional and City capital works projects…” in a manner that enables cost savings to the Region of Peel to be reallocated to the creation of the LWC. This local solution will translate to reduced impacts to surrounding rural communities and farmlands and reduced use of already limited regional landfill capacities, while minimizing truck travel times and associated greenhouse gas emissions.

At present, there is no vehicular access to the construction area from Lakeshore Road which necessitates the construction of a new, temporary access route. As part of the EA process, an evaluation of alternative site access routes was undertaken to identify a preferred access route from Lakeshore Road East to the western end of Marie Curtis Park West beach. While access through the GE Booth WWTF was initially considered, the proposed routes through the WWTF were deemed to pose an impact on plant operations and security concerns. As such, five alternative site access routes to the east of the WWTF were developed based on historic and existing access points along Lakeshore Road East. The evaluation considered a number of constraints within the Arsenal Lands (i.e. the waterfront trail, heritage resources, soil contamination, natural features, park amenities in Marie Curtis Park, and traffic along Lakeshore Road East).

While access through the Ontario Power Generation’s (OPGs) former Lakeview generating site would greatly reduce the impacts to the local community and public park use, the decision regarding the future of this site will not be made until June 2014. During the detailed design phase, the Project Team will continue to explore opportunities with OPG and the City of Mississauga to permit project access through the OPG property, should the opportunity arise. In advance of the June 2014 decision, the LWC EA identifies a Preferred Access Route through TRCA-owned property at the Arsenal Lands (1352 Lakeshore Road East), and down along a portion of the Waterfront Trail (through Region of Peel property), before entering the construction site on the western end of Marie Curtis Park West beach (Figure 2). Two entrances for the Preferred Access Route are proposed, at the existing signalized entrance south of the Dixie Road intersection, and at the existing non-signalized entrance just east of the entrance to the Arsenal Lands building. Due to the tunnel shaft for the Hanlan Feeder Main Project, the entrance at Dixie Road will not be available for approximately the first year of construction for the LWC Project. In the interim, the entrance to the east is proposed for use. Once the Hanlan Feeder Main Project vacates the site, the LWC Project should be able to utilize the entrance at Dixie Road.

To minimize impacts on the natural heritage, the Preferred Access Route utilizes a portion of the existing Waterfront Trail before entering the construction site at the western end of Marie Curtis Park West beach. As the Waterfront Trail will require closure during construction, the LWC EA proposes a realignment of the Waterfront Trail to the south side of Lakeshore Road East, connecting the existing Waterfront Trail link along Lakeshore Road at the entrance of Marie Curtis Park West. The LWC EA also proposes to re-open the existing Waterfront Trail to the public during non-construction periods (i.e. weekends and evenings) if possible.

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Upon completion of the LWC Project, the site will be vacated and restored to an agreed upon condition, or agreed to rough grading condition that will conform with the Arsenal Lands Master Plan. TRCA staff will continue to work cooperatively with City of Mississauga staff to support, and move forward with, the Arsenal Lands Master Planning and Implementation process during, and following, the LWC EA process, and the subsequent implementation of the LWC Project.

Temporary Stockpile of Construction RubbleAt Authority Meeting #3/12, held on April 27, 2012, Resolution #A43/12 was approved, in part, as follows:

THAT approval be granted to stockpile clean fill generated by the Regional Municipality of Peel, and possibly the City of Mississauga, on Toronto and Region Conservation Authority (TRCA)-owned property at the Arsenal Lands, City of Mississauga, in advance of the Environmental Assessment (EA) for the Lakeview Waterfront Connection (LWC) Project;

THAT approval to stockpile clean fill be subject to terms and conditions satisfactory to TRCA staff and solicitor as necessary;...

This initial proposal sought to temporarily stockpile up to 500,000 m3

of excavated clean fill generated from the Region of Peel’s various infrastructure projects and, potentially other projects, for use in the construction of the LWC Project. The purpose of the stockpile was to maximize the cost efficiency of the project, and contribute to a reduction in CO

2 emissions due

to a significant reduction in total kilometres travelled by trucks hauling fill. The implementation of the Arsenal Lands Master Plan, scheduled to commence in 2013, was deferred to accommodate the temporary stockpile of fill related to the LWC EA and $2 million in special funding was requested from the Region of Peel for rehabilitation of the Small Arms Building as compensation for the delay in the Master Plan implementation. The temporary stockpile of clean fill at the Arsenal Lands did not proceed as anticipated due to a land use zoning change challenge.

In advance of LWC EA approvals, and while detailed design, permitting and waterlot acquisition activities are underway, the Region of Peel and TRCA are proposing to explore temporarily stockpiling up to 200,000 m

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of construction rubble near the G.E. Booth Waste Water Treatment Facility and/or at the Arsenal Lands. If a stockpile is selected for the Arsenal Lands, the historic water tower and local wetlands will not be impacted, and there are no concerns regarding sedimentation or dust from the stockpile of construction rubble. Access to the site will be controlled via an existing eight foot high chain link fence.

The stockpile would be in place between 2014 and 2015, and is an important component to meeting the construction timelines of the LWC Project, once EA approvals are received. The construction rubble would be used to build the construction access road as well as the outer containment berm of the land creation area.

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Upon placement of all the stockpiled construction rubble, all debris will be removed by TRCA from the site and any disturbed and/or damaged areas will be restored to the original state, or to an agreed to rough grading condition that will conform with the Arsenal Lands Master Plan, should the process recommence.

In the event that the stockpiled material cannot be relocated for use in the LWC Project by 2016, the Region of Peel will remove all stockpiled material to a suitable off-site location, and assume all costs associated with the relocation.

Detailed Design of Shoreline WorksIn support of the LWC EA, acting as the coastal engineer as part of the SENES Consultant Team, Shoreplan Engineering Ltd. undertook the development and evaluation of Alternative shoreline configurations in support of the identification of a Preferred Alternative, refinement of coastal models for the Preferred Alternative to ensure stability of the shoreline, detailed assessment of the Preferred Alternative, and development of a preliminary implementation plan and capital cost for each Project component.

The LWC Project Team is proposing to retain Shoreplan Engineering on a preferred source retainer, to an upset limit of $375,000, plus contingency and HST, to continue with shoreline design works, including numerical and physical modelling, in support of the detailed design phase of the LWC Project.

As the coastal design engineer through the LWC EA process, Shoreplan Engineering Ltd. is most familiar with the LWC Project, site conditions and design details. Recognizing the project timelines, with construction works anticipated to commence in 2015, retaining Shoreplan Engineering Ltd. will assist us in meeting the LWC Project timelines and avoid significant project delays.

Staff therefore recommends awarding the contract for detailed design of the shoreline works in support of the LWC Project, which will include physical and numerical modelling of shoreline designs, to Shoreplan Engineering on a preferred source basis as per Section 9.3.3 as follows:

The required goods and services are to be supplied by a vendor or supplier having specialized knowledge, skills, expertise or experience that cannot be reasonably provided by any other supplier.

LWC Project TimelinesIt is anticipated that the draft EA submission will occur in late 2013, with the final EA submission to MOE in early 2014. Approvals may be received by fall 2014, with detailed design commencing shortly thereafter.

FINANCIAL DETAILSFunding for the implementation of the LWC Project will be provided to TRCA by the Region of Peel, as special project funding on a fee for service basis to cover TRCA staff time and related expenses. The Project Team will report back to Region of Peel Council at the conclusion of the Detailed Design stage in fall 2014 to confirm overall project costs for the LWC Project.

Funds will flow through an expanded series of 252 accounts to track TRCA staff and consultant costs for the design component of the project.

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Following construction, CVC will assume ownership and oversee operations and maintenance of the completed LWC feature. There are no anticipated additional financial impacts to TRCA associated with the LWC Project.

Report prepared by: Ken Dion, extension 5230Emails: kdion@trca.on.caFor Information contact: Ken Dion, extension 5230Emails: kdion@trca.on.caDate: October 25, 2013

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RES.#A188/13 - EAST DUFFINS HEADWATERS MANAGEMENT PLAN UPDATEFinal Approval. Report back and presentation to the Authority confirming municipal endorsements of the East Duffins Headwaters Management Plan Update.

Moved by: Michael Di BiaseSeconded by: Glenn Mason

THAT the Authority be advised that endorsement of the East Duffins Headwaters Management Plan was received from the Township of Uxbridge, City of Pickering and Region of Durham;

AND FURTHER THAT Toronto and Region Conservation Authority (TRCA) staff work collaboratively with the Township of Uxbridge, City of Pickering, Region of Durham and the Glen Major and Walker Woods Stewardship Committee to implement the plan.

CARRIEDBACKGROUNDAt Authority Meeting #2/13, held on March 22, 2013 Resolution #A35/13 was approved as follows:

THAT the draft East Duffins Headwaters Management Plan Update, dated March 2013 be approved in principle;

THAT the draft Plan be circulated to the Township of Uxbridge, the City of Pickering and the Region of Durham requesting endorsement of the Plan;

THAT following circulation, staff report back to the Authority to confirm endorsement of the final Plan;

AND FURTHER THAT staff proceed to implement the Management Plan Update priority projects in partnership with project stakeholders

Subsequently, staff made a presentation to Uxbridge Council on June 24, 2013, and Uxbridge Council passed the following motion:

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THAT the Council of the Township of Uxbridge endorse the Toronto and Region Conservation Authority’s East Duffins Headwaters Management Plan.

On October 9, 2013, the Planning and Economic Development Committee of Durham Regional Council moved and carried the following motion endorsing the Plan:

That the East Duffins Headwaters Management Plan Update be endorsed in principle

Finally, the East Duffins Headwaters Management Plan Update was endorsed by the City of Pickering Executive Council on November 11, 2013, where the following motion was carried:

THAT the East Duffins Headwaters Management Plan be endorsed by council

The Management Plan Update applies to the East Duffins Headwaters (EDH), a group of properties totalling over 1,400 ha in size in the South Uxbridge Area. These lands sit between Brock Road and Lakeridge Road along the Uxbridge-Pickering Townline. Over 1,100 ha of the study area is made up of largely intact forest, and as a whole the properties represent some of the most unspoiled lands in the Greater Toronto Area. All of the properties in the EDH are located within the Oak Ridges Moraine and make up valuable parts of the headwaters of not only the Duffins Creek watershed but also the Lynde Creek, Pefferlaw River and Lake Scugog watersheds. Further underscoring the environmental significance of the property, the EDH intersects with major sections of both the Uxbridge Kames Environmentally Sensitive Area and the provincially designated Uxbridge Glen Major Forest Area of Natural and Scientific Interest. The area is also home to several regional species of concern and Ontario Species at Risk.

The Management Plan addresses a wide variety of property management issues including site securement, public safety and restoration opportunities, while providing opportunities for passive nature-based recreation on the properties. Key project components include an updated series of management zones, management recommendations, a site securement and protection plan, a property-wide trail plan and a corresponding 15 year implementation plan and budget.

While the East Duffins Headwaters Management Update was completed prior to the completion of TRCA's Building The Living City: 10-Year Strategic Plan 2013-2022 , the Management Plan does align with many of the priorities outlined in the Strategic Plan, including the following objectives and actions:

create a network of greenspace and green infrastructure that weaves through every

community to connect a healthy and resilient landscape;more people engaging with nature more often;

improved protection of Toronto region's natural systems;

work with our partners to identify and protect the significant spaces in our region that are

sensitive and ecologically important that will benefit from careful control of community use;more community members contributing to watershed, community and sustainability

planning;maximum impact from use of funds and resources through efficiencies and partnerships;

and

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work with our municipal, provincial and federal partners to assign the management of public

lands in order to make more efficient and effective use of our combined resources.

DETAILS OF WORK TO BE DONETRCA staff have begun the implementation of the East Duffins Headwaters Management Plan and will continue to act on the priority management recommendations within the plan. The key projects include:

The implementation of the property trail plan, including providing trail connections between

the TRCA Skyloft and TRCA Dagmar properties;an updated property trail guide and an update to the property signage;

opening of the TRCA Wilder Forest and Wildlife Reserve for public use;

securing the Historic James Woods Walker Mill, and potentially converting the Mill into an

interpretive feature;providing an accessible trail experience on the TRCA Pleasure Valley property.

Staff will continue to work with the Glen Major Forest and Walker Woods Stewardship committee, Township of Uxbridge, City of Pickering and Region of Durham to ensure that TRCA’s partners and neighbours in the East Duffins subwatershed remain fully engaged in stewarding the East Duffins Headwaters properties.

FINANCIAL DETAILSFunding for the implementation of the East Duffins Headwaters Management Plan Update has been budgeted in the existing Durham Watershed Trails Account 109-06, Property Management Account 005-10 funded by and Conservation Area Management Plan Account 408-45. Funding is available in TRCA's budget Durham Region, The Living City Foundation and levy from TRCA's municipal funding partners.

Report prepared by: Adam Szaflarski, extension 5596Emails: aszaflarski@trca.on.caFor Information contact: Adam Szaflarski, extension 5596, Mike Bender, extension 5287Emails: aszaflarski@trca.on.ca, mbender@trca.on.caDate: November 22, 2013Attachments: 1

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Attachment 1

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RES.#A189/13 - CLAREMONT FIELD CENTRE PHASE 1 RETROFIT PROJECTTender PMO13-12. Award of Contract PMO13-12 for accessibility upgrades to the front entrance and washroom facilities at the Claremont Field Centre (4290 Westney Road), City of Pickering, Regional Municipality of Durham.

Moved by: Bob CallahanSeconded by: Deb Schulte

THAT contract PMO13-12 for accessibility upgrades to the front entrance and washroom facilities at the Claremont Field Centre be awarded to Brown Daniels Associates at a total cost not to exceed $462,321.00, plus HST, plus 20% contingency, subject to receipt of all necessary approvals, permits and funding, it being the lowest bid meeting Toronto and Region Conservation Authority (TRCA) specifications;

THAT award of tender be subject to terms and conditions satisfactory to TRCA staff and legal advisors (if necessary);

THAT should staff be unable to negotiate a mutually acceptable tender agreement with the above-mentioned contractor, staff be authorized to enter into contract negotiations with other contractors, beginning with the next lowest bidder meeting TRCA specifications;

AND FURTHER THAT authorized TRCA officials be directed to take such action as is necessary to implement the contract, including the signing and execution of documents.

CARRIEDBACKGROUNDThe Claremont Field Centre is located at 4290 Westney Road in the Regional Municipality of Durham, just north of the City of Pickering. Opened in 1970, the field centre is a building made entirely of manufactured cedar logs (panabode) with a lounge, wood burning fireplace, dining area, classroom/lab space and provides overnight accommodation for up to 66 visitors. The overnight dormitory style lodgings also provide dedicated rooms with ensuite washrooms for visiting teaching staff or leaders. Offering a wide range of programs for elementary and secondary school groups, Guide and Scout groups, as well as youth and adult groups, the field centre's clientele has continually grown. To continue to meet the expectations of these repeat users, and to attract new users, certain building upgrades and renovations are required to improve the overall educational experience of the field centre.

As part of the Community Infrastructure Improvement Fund (CIFF), TRCA engaged LGA Architectural Partners to undertake a facility assessment which included energy efficiency and accessibility of the Claremont Field Centre. The purpose of the assessment and design was to provide a framework for major renovations and operational system retrofits that meets both the Ontario Building Code, and the revised Accessibility for Ontarians with Disabilities Act (AODA) requirements, and the needs of its users.

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With limited funding for this years improvements, priority items were selected based on a combination of rectifying building deficiencies and removing accessibility barriers, thus improving the building and increasing its user base. The scope of work for Phase 1 consists of upgrades to the aged dormitory washroom facilities, with barrier free washrooms and showers, and the expansion of the front entrance of the building to facilitate the larger user groups and allow for wheelchair access.

In order to minimize disruption to student use throughout the school year, renovation and construction activities at the Claremont Field Centre are limited to mid-December through mid-January for upgrades to the washroom facilities and mid-December through late March 2014 for front exterior renovations. As such, the complete retrofit of the field centre will be phased over a number of years and will also include upgrades to the existing heating, ventilation and air conditioning (HVAC) system, lighting plan, kitchen facilities, and building insulation.

This major facility upgrade and retrofit will significantly contribute to the accessibility and programming for the field centre and strengthen its position as an important environmental and sustainability education resource.

RATIONALERequest for Pre-Qualification (RFPQ) for general contractors was advertised on-line with biddingo.com on October 15, 2013 and closed on October 21, 2013. The work includes, but is not necessarily limited to, the supply of labour, material, supervision and equipment to perform the prescribed scope of work. The general contractor will coordinate all construction activities to facilitate the proposed upgrades.

General contractors interested in pre-qualifying were advised of the criteria for evaluation including:

completeness of submission;

past experience with building retrofit and/or construction projects of a similar program;

past experience with the proposed scope of work;

ability to meet construction milestones;

ability to coordinate work by others; and

experience dealing with projects with construction budgets of $500,000 to $1 million.

Bidders were required to submit a bid bond of 10% of the contract price at the time of the tender submission, as well as an Agreement to Bond from a surety company for Performance and Labour and Material.

The pre-qualifying documents were reviewed by the selection committee made up of TRCA staff that have extensive backgrounds in new building and retrofit construction projects. The proposals were evaluated using the following criteria being met in order to receive a tender package:

CCDC11 (Canadian Construction Documents Committee) Contractor's Qualification

Statement;company experience and background in similar works;

experience of suggested personnel for this project;

project record over the past five years; and

references focusing on firms history of project control and experience.

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Based on the evaluation process, tender documents were made available to the following seven general contractors on October 24, 2013:

Ameresco Canada Inc.;

Berkim Construction Inc.;

Brown Daniels Associates;

HN Construction Ltd.;

Morosons Construction Ltd.;

Struct-Con Construction Ltd.; and

Vema Corporation.

All of the pre-qualified bidders attended a mandatory site meeting on October 29, 2013.

Tenders closed on November 8, 2013 and were opened by the Tender Opening Committee on November 11, 2013 with the following results:

BIDDERS TOTAL(Plus HST)

Brown Daniels Associates $452,321.00HN Construction Ltd. $473,000.00Struct-Con Construction $524,000.00Berkim Construction Inc. $565,575.00Morosons Construction Ltd. $705,000.00Ameresco Canada Inc. No BidVema Corporation No Bid

Having pre-qualified the bidders qualifications, TRCA staff evaluated the tenders on bid prices and the ability to complete the project within the specified construction window. Based on the evaluation criteria and recommendations from LGA Architectural Partners, staff concluded that the tender submitted by Brown Daniels Associates meets all requirements set out in the tender documents and is the lowest bid received. Therefore, staff recommends that Contract PMO13-12 be awarded to Brown Daniels Associates for the total cost not to exceed $462,321.00, plus 20% contingency, plus HST, as they are the lowest bidder that meets TRCA specifications.

FINANCIAL DETAILS33% of the funding for this project is available through a grant from the FedDev Ontario Community Infrastructure Improvement Fund, and the remainder is available in the TRCA 2013 budget from TRCA's municipal partners in the Claremont Field Centre Major Maintenance Account (353-15) and TRCA Public Use Capital (408-98).

Report prepared by: Lisa Moore, 416-704-2476Emails: lmoore@trca.on.caFor Information contact: Lisa Moore, 416-704-2476 or Aaron D'Souza extension 5775Emails: lmoore@trca.on.ca or ajdsouza@trca.on.caDate: November 01, 2013 _________________________________________

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RES.#A190/13 - BOARD MATERIAL DISTRIBUTIONRecommendation for moving to electronic distribution of meeting material for Members of the board.

Moved by: Jack HeathSeconded by: Peter Milczyn

THAT agendas and minutes for Authority, Executive Committee, Budget/Audit Advisory Board meetings and any other committees of Toronto and Region Conservation Authority (TRCA) that may be developed, be provided to Members by electronic means rather than in paper format.

CARRIEDBACKGROUNDTRCA has had a Corporate Social Responsibility Program since 1999 which is intended to manage TRCA's organizational commitment to sustainability. The Corporate Social Responsibility (CSR) Program encompasses four key areas of sustainability:

1. Our PeopleThe impact TRCA has on its employees:

equity, diversity, and staff retention;

employee engagement.

2. Our EnvironmentThe environmental impact of our operations:

carbon footprint;

energy use;

water use

vehicles, fuel and travel;

land management;

waste management.

3. Our BusinessThe overall impact of our business practices:

sustainable Business Practice;

Green Purchasing.

4. Our CommunityThe impact TRCA's social programs have on the community.

RATIONALEIn keeping with this program, TRCA staff is recommending that agenda and minutes distribution move to an electronic format rather than paper. Timing is right to move to this method with the advent of tablets and board meeting software designed for ease of document sorting on tablets. Currently nine Members of the Authority receive material electronically only which has acted as a test case for suitability of this method and due to the success of this staff believes moving entirely to electronic distribution to be a viable option.

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The annual paper usage for the 19 Members of the Authority who still receive paper copies is approximately 28,000 pieces of paper. It has recently been confirmed that printing for TRCA staff will discontinue and they will either use electronic methods or print only the items that pertain to them, resulting in a reduction of an additional 25,000 pieces of paper. This is considered to be a significant move toward meeting TRCA's Corporate Social Responsibility targets.

Savings will also be seen in staff time (approximately 40 hours annually for copier production and courier for material for Members only); elimination of courier charges; and discontinuation of lease of a production photocopier.

Staff is proposing to provide a tablet to Members of the Authority who do not currently have one, that would be returned to TRCA at the end of their term, or provide an allowance for purchase of a tablet. Staff is also exploring board meeting management software for tablets to see if this will provide easier document management for Members at the meetings.

FINANCIAL DETAILSPrint production for Members, including paper costs and courier costs annually is approximately $2,500. Since staff no longer require hard copies, if the Members went to electronic distribution as well, there would be additional annual savings of approximately $4,600 due to the elimination of a lease for a production copier and printing/toner costs, as well as 40 hours of staff time will be saved.

The cost for tablets is approximately $400 per unit, and cost of a board meeting management software is being explored at this time. There may also be TRCA IT staff costs with tablet set up and usage, depending on whether they are purchased or an allowance is provided. Overall, cost to TRCA would be generally the same, but TRCA would be closer to meeting its Corporate Social Responsibility targets, and is also in keeping with TRCA's 10 year strategic Plan - Building The Living City.

Report prepared by: Kathy Stranks, extension 5264Emails: kstranks@trca.on.caFor Information contact: Kathy Stranks, extension 5264Emails: kstranks@trca.on.caDate: November 12, 2013

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RES.#A191/13 - TRIDEL CORPORATION Request for a Permanent Easement for a Sanitary Sewer Upgrade to Service Developments at 1 Old Mill Drive in the City of Toronto, Humber River Watershed, CFN 49837. Receipt of a request from Tridel Corporation to provide a permanent easement for an upgraded sanitary sewer to service developments at 1 Old Mill Drive in the City of Toronto, Humber River watershed.(Executive Res.#B131/13)

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Moved by: Mike MattosSeconded by: Colleen Jordan

WHEREAS Toronto and Region Conservation Authority (TRCA) is in receipt of a request from Tridel Corporation (Tridel) for a permanent sanitary sewer easement to service Tridel's developments at 1 Old Mill Drive, City of Toronto, Humber River watershed;

AND WHEREAS it is in the opinion of TRCA that it is in the best interests of TRCA in furthering its objectives, as set out in Section 20 of the Conservation Authorities Act, to cooperate with Tridel and the City of Toronto in this instance;

THEREFORE LET IT BE RESOLVED THAT a permanent easement containing 0.058 hectares (0.143 acres), more or less, be granted to the City of Toronto for an upgraded sanitary sewer to facilitate the development of adjacent lands owned by Tridel at 1 Old Mill Drive in the City of Toronto, said land being Part of Lots 1 and 2 Humber Range, Concession 2 from the Bay and designated as Part 1 and 2 on draft plan by I.M. Pastushak Limited OLS, job number #13-15-027-00, subject to the following terms and conditions:a) the easement price be $420,000 per acre (ie $60,000), to be paid by Tridel, and in

addition Tridel shall pay all legal and survey costs incurred by TRCA to complete this transaction;

b) sediment control measures in a manner satisfactory to TRCA be practiced by Tridel during any construction;

c) an archaeological investigation be conducted by TRCA staff prior to any site disturbance, with any mitigative measures required being carried out, all at the sole expense of Tridel;

d) all permits pursuant to Ontario Regulation 166/06 be obtained by Tridel prior to commencement of any construction;

e) any TRCA-owned lands disturbed by the proposed works be revegetated/stabilized following construction and, where deemed appropriate by TRCA staff and City of Toronto staff, a landscape plan be prepared for TRCA staff review and approval in accordance with existing TRCA and City of Toronto landscaping guidelines;

f) Tridel and the City of Toronto are to fully indemnify and save harmless TRCA from any and all claims for injuries, damages or loss of any nature resulting in any way either directly or indirectly from the granting of this easement or the resulting construction;

g) any additional considerations as deemed appropriate by TRCA staff or its solicitors;

THAT said easement be subject to an Order in Council being issued in accordance with Section 21(2) of the Conservation Authorities Act, R.S.O. 1990, Chapter C.27 as amended, if required;

AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the easement agreement, including the obtaining of necessary approvals and the signing and execution of any documents.

CARRIED _________________________________________

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RES.#A192/13 - GREENLANDS ACQUISITION PROJECT FOR 2011-2015Flood Plain and Conservation Component, Humber River WatershedRavines of Islington Holdings Inc., CFN 49571. Acquisition of property located south of Langstaff Road and west of Islington Avenue in the City of Vaughan, Regional Municipality of York, under the 'Greenlands Acquisition Project for 2011-2015', Flood Plain and Conservation Component, Humber River watershed.(Executive Res.#B132/13)

Moved by: Mike MattosSeconded by: Colleen Jordan

THAT 0.208 hectares ( 0.514 acres), more or less, of vacant land, being Part 26 on Plan 65R-34474, located south of Langstaff Road and west of Islington Avenue, City of Vaughan, Regional Municipality of York, be purchased from Ravines of Islington Holdings Inc.;

THAT the purchase price be $2.00;

THAT Toronto and Region Conservation Authority (TRCA) receive conveyance of the land free from encumbrance, subject to existing service easements;

THAT TRCA solicitors, Gardiner Roberts LLP, be instructed to complete the transaction at the earliest possible date. All reasonable expenses incurred incidental to the closing for land transfer tax, legal costs, and disbursements are to be paid;

AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction including obtaining needed approvals and signing and execution of documents.

CARRIED _________________________________________

RES.#A193/13 - GREENLANDS ACQUISITION PROJECT FOR 2011-2015Flood Plain and Conservation Component, Humber River WatershedAverton Common (Kleinburg) Inc., CFN 49870. Purchase of property located to the rear of 10360 and 10384 Islington Avenue - Kleinburg, City of Vaughan, Regional Municipality of York, under the "Greenlands Acquisition Project for 2011-2015", Flood Plain and Conservation Component, Humber River watershed.(Executive Res.#B133/13)

Moved by: Mike MattosSeconded by: Colleen Jordan

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THAT 0.47 hectares (1.16 acres), more or less, of vacant land being Part of Lot 23, Concession 8 and designated as Parts 3, 4, 5 and 6 on a Draft Plan of Survey prepared by Schaeffer Dzaldov Bennett Ltd., Ontario Land Surveyors, under their Job No. 12-432-03C, dated October 16, 2013, City of Vaughan, Regional Municipality of York, located to the rear of 10360 & 10384 Islington Avenue - Kleinburg, be purchased from Averton Common (Kleinburg) Inc.;

THAT the purchase price be $2.00;

THAT Toronto and Region Conservation Authority (TRCA) receive conveyance of the lands free from encumbrance, subject to existing service easements;

THAT Gardiner Roberts LLP, be instructed to complete the transaction at the earliest possible date. All reasonable expenses incurred incidental to the closing for land transfer tax, legal costs, and disbursements are to be paid;

AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction including obtaining needed approvals and signing and execution of documents.

CARRIED _________________________________________

RES.#A194/13 - GREENLANDS ACQUISITION PROJECT FOR 2011-2015Flood Plain and Conservation Component, Humber River WatershedDelmanor Prince Edward Inc., CFN 49872. Purchase of property located to the rear of 4180-4190 Dundas Street West, City of Toronto - Etobicoke York Community Council Area, under the "Greenlands Acquisition Project for 2011-2015", Flood Plain and Conservation Component, Humber River watershed.(Executive Res.#B134/13)

Moved by: Mike MattosSeconded by: Colleen Jordan

THAT 0.19 hectares (0.47 acres), more or less, of vacant land being Part of Lot 10, Concession C, FTH and designated as Parts 1 and 4 on Plan 66R-27060, City of Toronto - Etobicoke York Community Council Area, located to the rear of 4180-4190 Dundas Street West, be purchased from Delmanor Prince Edward Inc.;

THAT the purchase price be $2.00;

THAT Toronto and Region Conservation Authority (TRCA) receive conveyance of the lands free from encumbrance, subject to existing service easements;

THAT Gardiner Roberts LLP, be instructed to complete the transaction at the earliest possible date. All reasonable expenses incurred incidental to the closing for land transfer tax, legal costs, and disbursements are to be paid;

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AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction including obtaining needed approvals and signing and execution of documents.

CARRIED _________________________________________

RES.#A195/13 - GREENLANDS ACQUISITION PROJECT FOR 2011-2015Flood Plain and Conservation Component, Don River Watershed1275621 Ontario Inc., CFN 49932. Purchase of property located on the south side of Major Mackenzie Drive, east of Dufferin Street, City of Vaughan, Regional Municipality of York, under the "Greenlands Acquisition Project for 2011-2015", Flood Plain and Conservation Component, Don River watershed.(Executive Res.#B135/13)

Moved by: Mike MattosSeconded by: Colleen Jordan

THAT 4.13 hectares (10.21 acres), more or less, of vacant land being Part of Lot 20, Concession 2 and designated as Block 57 on a Draft Plan of Subdivision prepared by Schaeffer & Dzaldov Ltd., Ontario Land Surveyors, Drawing No. A1, dated August 14, 2006, City of Vaughan, Regional Municipality of York, located on the south side of Major Mackenzie Drive, east of Dufferin Street, be purchased from 1275621 Ontario Inc.;

THAT the purchase price be $2.00;

THAT Toronto and Region Conservation Authority (TRCA) receive conveyance of the lands free from encumbrance, subject to existing service easements;

THAT Gardiner Roberts LLP, be instructed to complete the transaction at the earliest possible date. All reasonable expenses incurred incidental to the closing for land transfer tax, legal costs, and disbursements are to be paid;

AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction including obtaining needed approvals and signing and execution of documents.

CARRIED _________________________________________

RES.#A196/13 - USE OF RESOURCES DURING AN ELECTIONApproval of Toronto and Region Conservation Authority Policy. Approval of policy and receipt of procedures on Use of Resources During an Election.(Executive Res.#B136/13)

Moved by: Glenn De BaeremaekerSeconded by: Maria Augimeri

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THAT item EX7.6 - Use of Resources During an Election be referred back to staff for report at a future Authority meeting.

CARRIED _________________________________________

RES.#A197/13 - 2014 FEE SCHEDULE FOR PUBLIC FACILITIES AND PROGRAMMINGToronto and Region Conservation Authority 2014 Fee Schedule for Public Facilities and Programming.(Executive Res.#B137/13)

Moved by: Deb SchulteSeconded by: Michael Di Biase

THAT the 2014 Fee Schedule for Public Facilities and Programming be amended as set out in Attachment 1, and become effective January 1, 2014.

CARRIED _________________________________________

RES.#A198/13 - PLANNING AND PERMIT ADMINISTRATIONContinuous Strategic Improvements and Delegation of Permit Approvals. To delegate approval authority for non-complex permit applications under Ontario Regulation 166/06 as amended, to designated staff and to report on additional and ongoing improvements to the administration and delivery of TRCA's planning and regulatory programs.(Executive Res.#B138/13)

Moved by: Jack HeathSeconded by: Ben Cachola

WHEREAS Toronto and Region Conservation Authority (TRCA), through its Business Excellence objective, is committed to streamline administrative processes associated with the implementation of TRCA's planning and regulatory programs, for the benefit of all municipal partners, the development community and public stakeholders;

AND WHEREAS TRCA's 'Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation', Ontario Regulation 166/06 as amended by Ontario Regulation 82/13, enables the Authority to delegate positive permit approval authority to designated staff;

THEREFORE LET IT BE RESOLVED THAT the delegation of permit approvals to staff appointed as Enforcement Officers, in accordance with the criteria outlined in this report, be approved and implemented.

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AMENDMENTRES.#A199/13

Moved by: Jack HeathSeconded by: Ben Cachola

THAT the following be added after the main motion:

AND FURTHER THAT the Chief Executive Officer be given the discretion to require any permit to be directed to the Executive Committee for approval.

THE AMENDMENT WAS CARRIED

THE MAIN MOTION, AS AMENDED, WAS CARRIED

THE RESULTANT MOTION READS AS FOLLOWS:

WHEREAS Toronto and Region Conservation Authority (TRCA), through its Business Excellence objective, is committed to streamline administrative processes associated with the implementation of TRCA's planning and regulatory programs, for the benefit of all municipal partners, the development community and public stakeholders;

AND WHEREAS TRCA's 'Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation', Ontario Regulation 166/06 as amended by Ontario Regulation 82/13, enables the Authority to delegate positive permit approval authority to designated staff;

THEREFORE LET IT BE RESOLVED THAT the delegation of permit approvals to staff appointed as Enforcement Officers, in accordance with the criteria outlined in this report, be approved and implemented;

AND FURTHER THAT the Chief Executive Officer be given the discretion to require any permit to be directed to the Executive Committee for approval.

_________________________________________

SECTION II - ITEMS FOR AUTHORITY INFORMATION

RES.#A200/13 - SECTION II - ITEMS FOR AUTHORITY INFORMATION

Moved by: Glenn MasonSeconded by: Glenn De Baeremaeker

THAT Section II item EX8.1 - Environics Analytics Ltd., contained in Executive Commitee Minutes #9/13, held on November 1, 2013, be received.

CARRIED _________________________________________

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SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD

RES.#A201/13 - WATERSHED COMMITTEE MINUTES

Moved by: Deb SchulteSeconded by: John Sprovieri

THAT Section IV item AUTH8.1 - Watershed Committee Minutes, be received.CARRIED

Section IV Item AUTH8.1DON WATERSHED REGENERATION COUNCIL

Minutes of Meeting #4/13, held on September 19, 2013HUMBER WATERSHED ALLIANCE

Minutes of Meeting #3/13, held on September 17, 2013PARTNERS IN PROJECT GREEN

Minutes of Meeting #2/13, held on June 6, 2013Minutes of Meeting #3/13, held on September 26, 2013.

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ONTARIO REGULATION 166/06 (AS AMENDED)

RES.#A202/13 - ONTARIO REGULATION 166/06 (AS AMENDED)

Moved by: Colleen JordanSeconded by: Mujeeb Khan

THAT Ontario Regulation 166/06 (as amended) items EX10.2 - EX10.82, contained in Executive Committee Minutes #9/13, held on November 1, 2013, be received.

CARRIED

RES.#A203/13 - ONTARIO REGULATION 166/06 (AS AMENDED)

Moved by: Maria AugimeriSeconded by: Richard Whitehead

THAT Ontario Regulation 166/06 (as amended) item EX10.1 - City of Brampton, contained in Executive Committee Minutes #9/13, held on November 1, 2013, be received.

CARRIED

_________________________________________

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TERMINATION

ON MOTION, the meeting terminated at 12:10 p.m., on Friday, November 22, 2013.

Gerri Lynn O'ConnorChair

/ks

Brian DenneySecretary-Treasurer