MEETING AGENDA EXECUTIVE/OPERATIONS 1462 STRONGS …

PORTAGE COUNTY

MEETING AGENDA

EXECUTIVE/OPERATIONS COMMITTEE

PORTAGE COUNTY ANNEXCONFERENCE ROOMS 1 & 2

1462 STRONGS AVENUESTEVENS POINT, WI 54481

Thursday, April 8, 2021 7:30 AM

REMOTE ATTENDANCE & COMMENTTo attend this meeting by telephone : dial 1-608-338-1399, after dialing the number you will then be asked to enter in a meeting number. Use the following meeting number: 445 687 19, then press #To attend this meeting by video: Click here to join the meeting Due to COVID-19 and the potential risk to members of the public who attend meetings in-person, any person who plans to attend the meeting remotely, but wishes to comment on an agenda item can send their comments via email to [email protected]. The deadline for sending comments by email is 48 hours prior to the start of the meeting. Emailed comments will be delivered to committee members at least 24 hours prior to the meeting. Remote comment by the public during the meeting will be at the discretion of the Chair.

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CALL TO ORDER

APPROVAL OF MINUTES

1. Approval of March 3, 2021 minutes

CORRESPONDENCE None

PUBLIC NOTICE

Members of the public who wish to address the Committee on specific agenda items must register their request at this time, with such comments subject to the reasonable control of the Committee Chair as set forth in Robert's Rules of Order.DISCUSSION/POSSIBLE ACTION

2. Discussion/Possible Action Re: Regarding Special Meeting Attendance (Portage County Ordinance 3.1.47 & 3.1.48)

Request for special meeting attendance Approval of attendance of special meetings Special meeting attendance reports

3. Discussion/Possible Action Re: Confirmation of County Executive Reappointments

a. Reappoint Jeanne Dodge to the Health and Human Services Board for a three-year term expiring on April 15, 2024

b. Reappoint Gerry Zastrow to the Health and Human Services Board for a three-year term expiring on April 15, 2024

c. Reappoint Dr. Joseph Jarabek to the Health and Human Services Board for a three-year term expiring on April 15, 2024

d. Reappoint Bill Zimdars to the Commission on Aging/Aging and Disability Resource Center Board for a three-year term expiring on April 15, 2024

e. Reappoint Mayor Wiza to the Solid Waste Management Board for a three-year term expiring on April 15, 2024

DISCUSSION ONLY

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Executive/Operations Committee Meeting Agenda April 8, 2021

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4. Discussion Only Re: Final Draft of Revised Special Attendance Sheet

5. Discussion Only Re: Code of Conduct for County Board Supervisors

6. Discussion Only Re: Creating a Future Path for Resolutions

NEXT MEETING DATE May 5, 2021 @ 7:30 a.m.

ADJOURNMENT

NOTICES

Notice: Any person who has special needs and plans on attending this meeting in-person or remotely should contact the County Clerk’s Office at 715-346-1351 as soon as possible to ensure that reasonable accommodations can be made.

Notice: A quorum of the Portage County Board of Supervisors, or any committee thereof, may be present at this meeting.

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PORTAGE COUNTY

MEETING MINUTES

EXECUTIVE/OPERATIONS COMMITTEE

PORTAGE COUNTY ANNEX CONFERENCE ROOMS 1 & 2

1462 STRONGS AVENUE STEVENS POINT, WI 54481

Wednesday, March 3, 2021 7:30 AM

REMOTE ATTENDANCE & COMMENT To attend this meeting by telephone : dial 1-608-338-1399, after dialing the number you will then be asked to enter in a meeting number. Use the following meeting number: 747 941 419, then press #

To attend this meeting by video: Click here to join the meeting

Due to COVID-19 and the potential risk to members of the public who attend meetings in-person, any person who plans to attend the meeting remotely, but wishes to comment on an agenda item can send their comments via email to [email protected]. The deadline for sending comments by email is 48 hours prior to the start of the meeting. Emailed comments will be delivered to committee members at least 24 hours prior to the meeting. Remote comment by the public during the meeting will be at the discretion of the Chair.

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CALL TO ORDER The Executive/Operations meeting was called to order at 7:30 a.m. Members present: Dodge, Haga, Miresse, Potocki, Raikowski Attending remotely: Miresse Staff present: County Clerk Filen Staff attending remotely: Corporation Counsel Ray, County Executive Holman Others attending remotely: Supervisor Matt Jacowski

APPROVAL OF MINUTES

1. Approval of February 3, 2021 Minutes A motion was made by Supervisor Raikowski, seconded by Supervisor Potocki to approve the minutes. The motion passed by the following vote: 5 Yes: DODGE, HAGA, MIRESSE, POTOCKI, RAIKOWSKI 0 No: None 0 Abstain: None

CORRESPONDENCE None

PUBLIC NOTICE

Members of the public who wish to address the Committee on specific agenda items must register their request at this time, with such comments subject to the reasonable control of the Committee Chair as set forth in Robert's Rules of Order.

DISCUSSION/POSSIBLE ACTION

2. Discussion/Possible Action Re: Regarding Special Meeting Attendance (Portage County Ordinance 3.1.47 & 3.1.48)

• Request for special meeting attendance

• Approval of attendance of special meetings

• Special meeting attendance reports

A motion was made by Supervisor Dodge, seconded by Supervisor Miresse to approve the special attendance sheets. The motion

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Executive/Operations Committee Meeting Minutes March 3, 2021

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passed by the following vote: 5 Yes: DODGE, HAGA, MIRESSE, POTOCKI, RAIKOWSKI 0 No: None 0 Abstain: None

3. Discussion/Possible Action Re: Confirmation of County Executive Appointment

a. Appoint Kathryn Tate to the Health and Human Services Board for the remainder of a three-year term expiring April 18, 2022, to replace Jim Clark.

A motion was made by Supervisor Miresse, seconded by Supervisor Raikowski to approve the appointment. The motion passed by the following vote: 5 Yes: DODGE, HAGA, MIRESSE, POTOCKI, RAIKOWSKI 0 No: None 0 Abstain: None

4. Discussion/Possible Action Re: Confirmation of Portage County Emergency Fire Wardens for 2021:

a. Gordy Krogwald, Town of Alban b. Dan Folan, Town of Almond c. Victor Voss, Town of Amherst d. Doug Berry, Town of Buena Vista e. Raj Bhandari, Town of Pine Grove f. Mark Deaver, Town of Plover g. Justin Cornell, Town of Sharon h. Maria Davis, Town of Stockton

A motion was made by Supervisor Potocki, seconded by Supervisor Raikowski to approve the emergency fire wardens. The motion passed by the following vote: 5 Yes: DODGE, HAGA, MIRESSE, POTOCKI, RAIKOWSKI 0 No: None 0 Abstain: None

5. Discussion Possible Action Re: Amending Portage County Code of Ordinances Chapter 3 Resulting in a Process for Portage County Membership in the North Central Wisconsin Regional Planning Commission

A motion was made by Supervisor Miresse, seconded by Supervisor Dodge to approve the resolution. The motion passed by the following vote: 5 Yes: DODGE, HAGA, MIRESSE, POTOCKI, RAIKOWSKI 0 No: None 0 Abstain: None

6. Discussion/Possible Action Re: Amending Portage County Code of Ordinances Section 3.1.45, Entitled Adoption of Robert's Rules of Order, to Update Formatting, Adopt the Current Edition of Robert's Rules of Order, and Establish Procedure for correcting Scrivener's Errors in Minutes, Resolutions, and Ordinances

A motion was made by Supervisor Raikowski, seconded by Supervisor Miresse to approve the resolution. A motion was made by Chair Haga, seconded by Supervisor Potocki to amend the resolution to remove the following language from item b. 5. "and report said corrections to the County Board of Supervisors at the Board's next meeting." Chair Haga stated it was not necessary for the Clerk to report back to the Board regarding any scrivener's errors corrected after Board approval unless the County Clerk and Corporation Counsel did not agree on the corrections. The motion passed by the following vote: 5 Yes: DODGE, HAGA, MIRESSE, POTOCKI, RAIKOWSKI 0 No: None 0 Abstain: None A motion was made by Supervisor Miresse, seconded by Supervisor Dodge to correct the following errors:

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Executive/Operations Committee Meeting Minutes March 3, 2021

Page 3 of 3

• Change the color of the font from red to black on the subtracted "." and "s" in item b.

• Remove the additional space before the word "members" in item b. 2.

• Change the "." to ";" following clauses 1 - 4 in item b.

The motion passed by the following vote: 5 Yes: DODGE, HAGA, MIRESSE, POTOCKI, RAIKOWSKI 0 No: None 0 Abstain: None The resolution was approved as amended by the following vote: 5 Yes: DODGE, HAGA, MIRESSE, POTOCKI, RAIKOWSKI 0 No: None 0 Abstain: None

NEXT MEETING DATE: April 7, 2021 @ 7:30 a.m./TBD

ADJOURNMENT A motion was made by Supervisor Dodge, seconded by Potocki, to adjourn. Motion carried by voice vote. Meeting adjourned at 7:56 a.m.

NOTICES

Notice: Any person who has special needs and plans on attending this meeting in-person or remotely should contact the County Clerk’s

Office at 715-346-1351 as soon as possible to ensure that reasonable accommodations can be made.

Notice: A quorum of the Portage County Board of Supervisors, or any committee thereof, may be present at this meeting.

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PORTAGE COUNTY OFFICE OF THE EXECUTIVE

February 26, 2021

Jeanne Dodge

1714 County Rd. K

Custer, WI 54423

Dear Mrs. Dodge,

Your current appointment to the Health and Human Services Board is set to expire April 4, 2021.

This letter is to acknowledge my intention to reappoint you for a three-year term on the Health

and Human Services Board, expiring April 2024. I will be sending your reappointment to the

Exec/Operations Committee and then onto the County Board for confirmation.

County staff will be in contact concerning committee meeting information. If you have any

questions regarding the reappointment, please do not hesitate to contact us at (715)346-1997.

Thank you for your service to Portage County and continued interest in the Health and Human

Services Board.

Thank You,

Chris Holman

1462 Strongs Avenue, Stevens Point, WI 54481

Phone: (715) 346-1997 Fax: (715) 346-1995 email: [email protected]

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February 26, 2021

Gerry Zastrow

328 Pond St.

Amherst, WI 54406

Dear Mr. Zastrow,








Services Board.

Thank You,

Chris Holman



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February 26, 2021

Dr. Joseph Jarabek

300 Indiana Avenue North

Stevens Point, WI 54481

Dear Dr Jarabek,








Services Board.

Thank You,

Chris Holman



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February 26, 2021

Bill Zimdars

3924 Doolittle Dr. #6 Stevens Point, WI 54481

Dear Mr. Zimdars,

This letter is to acknowledge my intention as County Executive to reappoint you as the

representative of an adult with a developmental disability on the Portage County Commission on

Aging/Aging and Disability Resource Center Board. This reappointment is for a three-year term set to expire April, 2024. I will be sending your reappointment to the Executive/ Operations

Committee and then onto the County Board for confirmation.


questions regarding the appointment, please do not hesitate to contact us at (715)346-1997.

Thank you for your service to Portage County and your interest in the Commission on

Aging/Aging and Disability Resource Center Board.

Thank You,

Chris Holman



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April 1, 2021

Mayor Mike Wiza

1515 Strongs Avenue

Stevens Point, WI 54481

Dear Mayor Mike Wiza,

This letter is to acknowledge my intention as County Executive to reappoint you as the Stevens

Point representative on the Portage County Solid Waste Management Board. This reappointment is for a three year term set to expire April, 2024. I will be sending your reappointment to the

Executive/ Operations Committee and then onto the County Board for confirmation.


questions regarding the appointment, please do not hesitate to contact us at (715)346-1997.

Thank you for your service to Portage County and your interest in the Solid Waste Management

Board.

Thank You,

Chris Holman



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2021 Special Meeting Per Diem – Expenses Report

Instructions: Before Special Meeting: 1. Complete sections 1 and 2. 2. Obtain approval in Section 3 and complete. After Special Meeting: 1. Complete section 4. 2. Submit to governing committee for section 5 approval.

1. SUBMITTING MEMBER(S)

1: 2: 3:

2. MEETING INFORMATION (explain in detail or attach copy of agenda, failure to explain thoroughly may result in denial)

Title or Purpose of Meeting:

Meeting Location:

Date(s):

3. PRIOR APPROVAL TO ATTEND MEETING

Approved By: (check applicable box below) Date Approved:

Governing Committee Name: (For a special meeting directly connected to the official function of a standing committee, a member of the applicable committee shall submit a Special Meeting Per Diem – Expense Report for approval by the committee prior to attending the meeting.)

Committee Chair, Signature: (If time constraints prohibit the governing committee from approving the special meeting attendance, the committee member may obtain approval from the governing committee chair prior to attending the special meeting.)

Executive/ Operations Committee (For special meetings NOT directly connected to the official function of a standing committee, the supervisor/citizen member shall submit a Special Meeting Per Diem – Expense Report for approval by the Executive/ Operations Committee prior to attending the meeting.)

County Board Chair, Signature: (If time constraints prohibit the Executive/ Operations committee from approving the special meeting attendance, the supervisor/citizen member may obtain approval from the County Board chair prior to attending the special meeting.)

4. EXPENSES Meal Info: Maximum amounts: (B)reakfast & (L)unch - $9.00, (D)inner - $17.00 (daily max- $35.00) Milwaukee & out-of-state: (B)reakfast & (L)unch - $10.00, (D)inner - $20.00 (daily max- $40.00)

Meal receipts are not required. Any meal that is provided or covered by conference fees should not be included.

Member(s) or Dates if for multiple days Mileage Meals

Miscellaneous Expenses (Include expense type and amount)

1:

B: L: D:

2:

B: L: D:

3:

B: L: D:

Was the meeting more than four hours: Y/ N Was this a BACK-TO-BACK MEETING (eliminate double mileage): Y/ N

5. PAYMENT APPROVAL Vote after Attendance. This meeting is payable pursuant to the Special Meeting Payment Policy and Ordinances on reverse side.

Governing Committee Name: Executive/Operations Committee

Date of Vote:

(print names) Aye

Nay

Ab

stai

n

Exc

use

d

/Ab

sen

t Date of Vote:

(print names) Aye

Nay

Ab

stai

n

Exc

use

d/A

bse

nt

Name: Chair: Name: 1st Vice Chair: Name: 2nd Vice Chair: Name: Member: Name: Member: Name: Name: Name: Name: Name:

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Special Meeting Payment Policy

** Suspended by Executive Order #2021-1 until 12/31/2021**

Special meetings shall include any meeting or official ceremony for which per diem and expense payments are not explicitly authorized in Portage

County Code of Ordinances 3.1.

Special Meeting Attendance Per Diem and Expense Approval Policies:

Payment of special meeting attendance per diems and expenses may be authorized for bona fide business of county government, including, but not

limited to, meetings with and official ceremonies of:

• any group to which supervisor/citizen committee member has been officially appointed by a standing committee, the County Board Chair

or the County Executive

• the Wisconsin Counties Association and its affiliates

• Portage County Staff

• officials from other units of government including the federal or state government, city, village and town officials, or officials from other

counties

Payment of special meeting attendance per diems and expenses shall not be authorized for partisan political meetings or rallies of any type.

Special Meeting per diems will be paid at the “Other Committee Member” rate as determined by the County Board. Attendance at two or more

meetings in one day are eligible for maximum of three per diems (effective April 16, 2019). Special meetings of more than four hours, not including

travel time, are eligible for payment of two per diems (this provision excludes conferences). It will be the County Board Supervisor/Citizen Member’s

responsibility to indicate if this provision is applicable on the Special Meeting Per Diem – Expenses Report.

Special Meeting Attendance Per Diem and Expense Approval Procedures:

1. Prior to the Special Meeting:

For a special meeting directly connected to the official function of a standing committee, a member of the governing committee shall submit a Special

Meeting Per Diem – Expense Report for approval by the governing committee, by majority vote, prior to attending the meeting. If time constraints

prohibit the governing committee from approving the special meeting attendance, the committee member may obtain approval from the governing

committee chair prior to attending the special meeting. The committee chair shall sign the Special Meeting Per Diem – Expense Report.

For special meetings NOT directly connected to the official function of a standing committee, the supervisor/citizen member shall submit a Special

Meeting Per Diem – Expense Report for approval by the Executive/ Operations Committee, by majority vote, prior to attending the meeting. If time

constraints prohibit the Executive/ Operations committee from approving the special meeting attendance, the supervisor/citizen member may obtain

approval from the County Board Chair prior to attending the special meeting. The County Board Chair shall sign the Special Meeting Per Diem –

Expense Report.

2. After the Special Meeting:

Supervisor/citizen members must make a special meeting attendance report to the governing or Executive/ Operations Committee, as applicable.

Special meeting payments relating to the business of a standing committee must be approved by the governing committee and the

Executive/Operations Committee prior to payment. Special meeting payments not related to the business of a standing committee must be

approved by the Executive/Operations Committee prior to payment. The County Clerk shall compile the attendance and payment request of each

supervisor/citizen member and provide copies to the Executive/Operations Committee, which shall review and approve all payments. It shall be the

responsibility of each supervisor/citizen member to ensure that his or her claim is payable pursuant to the terms set forth herein.

3.1.47 PER DIEM, MILEAGE PAYMENTS AND ATTENDANCE

a. For any member to be eligible for any payment of per diem or mileage, of the board or of its committees, the member must physically attend the

meeting claimed. **No telephonic or other electronic means are authorized for attendance or for voting, an exception is made for the South Central

Library Board.** The Chairman of the Board and the chairperson of its committees may excuse the attendance of the members, for good cause

only. Excessive absenteeism is defined by the board as good cause for removal or other actions of the board.

b. As an exception to subparagraph (a), County Board Supervisors who serve on bona fide Wisconsin Counties Association (WCA) committee and

board positions shall be entitled to per diem meeting payments without physically attending a meeting in cases where the meeting involves no

physical meeting place. The agenda indicating the nature of such meeting will accompany the payment voucher, and signatures by appropriate

governing committee prior to payment.

c. Supervisors/citizen members must obtain prior approval to attend a special meeting to receive any per diem and expense payment.

d. As a general rule, per diem payments are authorized for county board supervisors/citizen members for attendance at regular committee meetings

and for bona fide county business. Supervisor and citizen member (where specifically authorized in this code) per diems will be given for

subcommittee meeting when designated and authorized by a majority of the standing committee through the special meeting approval process. As a

general rule and unless otherwise specified, per diem and mileage payments are not authorized for citizen members of committees for attendance at

regular committee meeting, for county business, or for subcommittee meetings unless designated in Portage County Ordinance3.1.

e. The Chairman of the Board is a salaried position and therefore does not receive per diems.

f. It shall be county policy that all persons, including elected officials (including county board supervisors) and citizen members, who are entitled to

any payments under this provision, must establish and abide by a direct deposit to their accounts, in lieu of payment by check. This requirement is a

condition of the receipt of such payments.

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PORTAGE COUNTY BOARD OF SUPERVISORS CODE OF CONDUCT

Why Have a Code of Conduct?

• to promote high standards of practice;

• to provide a benchmark for members to use for self-evaluation;

• to establish a framework for professional behavior and responsibilities.

Responsibility

• I understand that I am an agent of the democratic process and the county citizens expect me

to serve with dignity and respect when in public, receiving input, explaining my actions,

accepting the result of the governing body’s decisions, and engaging in continuous

improvement.

• I prepare for meetings, read materials, research issues, make decisions, and keep required

confidences.

• I do not use my office or the resources of the county for personal or political gain.

• I am a prudent steward of public resources and actively consider the impact of my decisions

on the financial, social and natural resource stability of the county and its citizens.

Fairness

• I promote consistency, equity and non-discrimination in county decision-making and

customer service.

• I make decisions and recommendations based upon research and facts, involving staff and

stakeholders, and taking into consideration short and long-term goals.

• I encourage diverse public participation in our decision-making processes and support the

public’s right to know.

Respect

• I treat all county elected officials and staff, county board supervisors, committees, boards and

the public with patience, courtesy, civility and respect, even when we disagree on what is best

for the county and its citizens.

• I refrain from participating in negative activity and avoid personal attacks against fellow

officials, staff and the public to insure the reputation and integrity of those individuals and the

county.

Honesty

• I provide accurate information and am honest with all elected officials, county staff, county

board supervisors, committees and boards, the public and others.

• I am prepared to make decisions when necessary for the public’s best interest, whether those

decisions are popular or not.

• I take responsibility for my actions, even when it is uncomfortable to do so.

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Social Media

• I refrain from participating in negative activity and avoid personal attacks against the public

on Facebook, Twitter or any other Social Media.

• I will retain and not delete my information on all of my Social Media account if I identified it

as a Portage County Supervisor site. Information must be kept for open records law.

Electronic Device Etiquette

• For the purposes of the following provisions, an electronic device is defined as a device that is

used for audio, video, or text communication or any other type of computer or computer-like

instrument.

• All electronic devices shall be in silent mode during meetings.

• If a Board member is expecting a call on an important matter while attending a meeting. The

Board member shall inform the Chair before the meeting is called to order and shall leave the

meeting room before answering the call. In no instance shall any Board member answer a

personal cellular telephone call while present in a meeting room while a meeting is in session.

• Electronic devices may be used to read and review meeting materials, and access information

pertinent to the items being discussed at a meeting but shall not be used during any meeting to

email, engage in instant or text messaging of any kind or to engage in non-county related

business.

• In no instance shall any Board member text or contact any other Supervisor electronically during

a meeting as this may be a violation of open meetings law.

Enforcement and Penalties

• Any County Board Supervisor may file a written statement regarding alleged violations of the

Code of Conduct with Corporation Counsel also following 3.6.6(A) guidelines.

• The Executive Operations Committee shall follow the same procedures for verified complaints

of alleged Code of Conduct violations as specified in 3.6.6(B) and 3.6.6(C) for alleged violations

of the Code of Ethics.

• If the Executive Operations Committee finds that clear, satisfactory and convincing evidence

exists for believing the allegations of the complaint, the Ethics Committee shall refer its findings

and recommendation to the County Board. The Ethics Committee may make the following

recommendations:

• Recommend that the County Board order the County Board Supervisor to conform their conduct

to the Code of Conduct or recommend that the County Board Supervisor be censured, suspended,

removed from office, or be issued a private reprimand or public reprimand.

• The Executive Operations Committee may also refer the matter to the District Attorney to commence enforcement pursuant to the procedures and remedies of §19.59, Wis. Stats.

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ACKNOWLEDGEMENT OF CODE OF CONDUCT

Pursuant to the Portage County Board Code of Conduct; I, Print Name

do hereby acknowledge and affirm that I have fully read and understand the terms, standards

and expectations set forth in the Code of Conduct. I further acknowledge that I will review said

Code of Conduct at least annually and will perform my duties as a supervisor in a manner

consistent with said Code.

Dated this day of , 20 .

Signature

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MEETING AGENDA EXECUTIVE/OPERATIONS 1462 STRONGS …

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