Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template...
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Transcript of Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template...
![Page 1: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/1.jpg)
Meet Manager Training
Updated April 2013
![Page 2: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/2.jpg)
![Page 3: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/3.jpg)
Step 1: Set up your meet
• Download the meet template• Restore the template• Purge Old Data• Setup Meet Information, Save as new meet• Setup Scoring, Seeding, Events and Sessions
![Page 4: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/4.jpg)
Purge Old DataWhether you use a meet from a previous year or the pre-made template, this is
a good idea to make sure you start fresh.
• Purge only• Teams• Athletes• Entries / Results• Relays
• The system will prompt to update the Meet Name (next screen)
![Page 5: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/5.jpg)
New Meet InformationStandard Dual Meet should look like below
![Page 6: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/6.jpg)
Save as New Meet NameAfter Setting up the meet, Save As new.
![Page 7: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/7.jpg)
EventsDouble Check to make sure Events are correct
Event numbers for dual meets are different than for Championships
![Page 8: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/8.jpg)
Sessions• Events>Sessions• Sessions are not required• Add session by clicking ‘Add’
• Interval should be around 30 seconds• Choose ‘Move All’ to move all events to the Session
![Page 9: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/9.jpg)
ScoringCheck Entry/Scoring Preferences (Setup>Entry/Scoring Preferences)Enter the correct point values (Setup>Scoring Setup>Standard)
![Page 10: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/10.jpg)
SeedingDO NOT SEED DUAL MEETS
• You can seed – Entire meet– One session– One event
• You have told it how to seed in events– Preview and adjust if need be
• When happy generate a heat sheet
![Page 11: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/11.jpg)
Seeding Set-Up Dual/Tri MeetSetup>Seeding Preferences
• Can Assign lanes by Team so teams remain in same lanes• Drag and Drop team (left) to lanes (right)
![Page 12: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/12.jpg)
Seeding a MeetCan Seed the meet from the ‘Seeding’ screen
![Page 13: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/13.jpg)
After the Meet is Set Up
• Generate entry file• File - export - Events for TM• This file can be emailed or posted on a
web site for coaches to do entries• Other Choices:
– Meet Mobile– Online Meet Sharing
![Page 14: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/14.jpg)
Provide events for other team(s)
![Page 15: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/15.jpg)
Meet Sharing
![Page 16: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/16.jpg)
Import Entries
• File > import > entries – If time standard meet allow program to check– It will not import if qualifying time is not met– It will print an exception report
![Page 17: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/17.jpg)
Import Entries
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Import Entries• Make sure this screen looks correct• Any Exceptions?
• May need to contact other team(s)
![Page 19: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/19.jpg)
When entries done
• Seed - Do not seed dual meets• Session report• Entry Fee Report, if Needed• Heat Sheet
![Page 20: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/20.jpg)
Heat sheet
• Use pdf files to get the heat sheets to the printer
• Post a psych sheet on the web – not a heat sheet – it affects sales
• Be sure no one reseeds after the heat sheet is made
• Except for the last minutes changes you are ready for the meet
![Page 21: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/21.jpg)
Meet Mobile• Publish Psych Sheets• Sell Heat Sheets
Internet connection required
![Page 22: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/22.jpg)
Meet Mobile - Publish Meet
![Page 23: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/23.jpg)
Run Screen
![Page 24: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/24.jpg)
Run Screen
• You will spend most of your time here• Get familiar with the buttons
![Page 25: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/25.jpg)
Watch Times• With 3 watch times, Final Time will be the
middle time• Enter times based on swimmer, not lane
– Doesn’t matter what lane the swimmer swam in, just enter the time
• Enter DQ codes as needed• Score• Awards• Next Heat or Next Event
![Page 26: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/26.jpg)
Automatic Timing
• All times there and no lines highlighted• Next heat • Time highlighted – the program is telling
you that a pad differs from the buttons by .3 or more
• You must calculate to get the differential– Calculator to right of times
• You should see pad and back up times on your screen
![Page 27: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/27.jpg)
Automatic Timing cont.
• If you do not see the backup times go to preferences and show backup column
• You know almost everything that the time sheet has
• I like two buttons because I have two times to compare to pads and if two times agree then I am ok to take the backup (with differential)
![Page 28: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/28.jpg)
Automatic Timing cont.
• With one button –you are obligated to check watch times
• Write the watch times on the timer sheet for reference
• If indeed you want to use a backup, click on the calculator and it will calculate the differential
• You can print a report of the calculation for reference
![Page 29: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/29.jpg)
Score
• At the end of the event Score or list (primaries) • In preferences – you can tell it how you want
your report to look. i.e. single column, double, triple, splits, no splits, subtracted, cum, etc.
• I like to attach a copy of results to my CTS sheets and staple together
![Page 30: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/30.jpg)
DQ
• The DQ will probably arrive after the event has been scored
• Put the DQ in with the code• Score again and get a new printout• Repost the results with the correction• Label that sheet corrected
![Page 31: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/31.jpg)
Done
• In the ideal world you could be done now• It is never ideal• Check your results
– For unbelievable records – something is wrong
– NT swimmers with splits• They probably missed a pad somewhere
– Does everyone have splits – are they reasonable
![Page 32: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/32.jpg)
Results FilePrepare a results file for the other team(s)File>Export>Results for Team Manager
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Troubleshooting
• No pad – no button – no watch• Check order of finish• Check with a coach• If coach’s time is reasonable it is better
than nothing
![Page 34: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/34.jpg)
TroubleshootingAutomatic Timing
• Times do not match• Is the CTS sheet labeled correctly?
– Is the heat event missing or incorrect• You can get times from the race number
– Upper right of printout
![Page 35: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/35.jpg)
• A swimmer swam a 200 but does not have a final time.
• Look at the splits • Did he miss one split?• Did the operator delete one by accident• Look at the top of the CTS sheet
– Every time a swimmer hits a pad that time is on the top of the sheet
TroubleshootingAutomatic Timing
![Page 36: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/36.jpg)
TroubleshootingAutomatic Timing
• Check for missing times• Most often the time is hidden in the chatter
splits• If necessary enter the final time by hand• Your pad time is better than the watch time
you may get.
![Page 37: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/37.jpg)
TroubleshootingAutomatic Timing
• By the way – the swimmer from Heat 5 lane 3 swam in Heat 7 Lane 6– Get your officials to put that in writing (change
slip) It helps for your records and you may not be on that heat right now and you are obligated to write it down
– It is a drag and drop situation – be sure to get times again and rescore
![Page 38: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/38.jpg)
TroubleshootingAutomatic Timing
• We had a standby who swam in Heat 4 lane 5
• Scratch the swimmer in that lane• Double click on the lane and start to type
the swimmers name and magically a drop down box appears and you can find the name and click on it. It saves a lot of typing
![Page 39: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/39.jpg)
TroubleshootingAutomatic Timing
• The timer did not start• The operator needs to start the race
manually anyway• The order of finish on the CTS is better
than the watch times• HyTek will figure this differential for you
and adjust the splits
![Page 40: Meet Manager Training Updated April 2013. Step 1: Set up your meet Download the meet template Restore the template Purge Old Data Setup Meet Information,](https://reader037.fdocuments.in/reader037/viewer/2022103111/5517777f5503460e6e8b519a/html5/thumbnails/40.jpg)
TroubleshootingAutomatic Timing
• Relay splits not correct• Operator erased wrong split
– Check chatter splits• Too often the relay swimmer stays in the
water too long and trips the pad• If you get an early finish – your buttons
may be more correct – check splits for reasonable times