Medical ScholarsResearch Program Overview

10/23/13

Applying for an AwardAll MD students are eligible to apply for MedScholars awards• First year students – Autumn, Winter, Spring – ONLY 25% allowed• Second year students – Autumn, Winter, Spring – may petition for up

to 50%• Clerkship years - there may be some time constraints• Submit a several-page application describing the project• Applications received quarterly• Projects reviewed by faculty• The endeavor is to fund all meritorious applications

TIP FOR SUCCESS: meet with faculty mentors and relevant SC area director well in advance

MedScholars Fellowships Fund

• Scholarly Concentration projects

• Other research projects

• BOTH SC and other projects

• Projects in a variety of subject areaslab, field, clinic, social sciences, humanities

• Projects conducted locally and abroadresident, away, traveling

Funding% Effort Tuition

ChargedMedScholars Pays (Total)

Tuition Covered

Stipend

100% $3,266 $10,866 $3,266 $7,600

75% $16,333 $8,150 $0 $8,150

50% $16,333 $5,433 $0 $5,433

25% $16,333 $2,716 $0 $2,716

Things to consider: You cannot receive a Stanford Grant and a 100% FTE MedScholars

grant at the same time

During first two years, student may only have up to 25% MedScholars along with full course load

A few Provisos and Addendums

•MedScholars funds research projectsNot other things like community outreach, language learning, taking interesting classes, etc.

•MedScholars funds your timeNot other things like staff or lab equipment

•You can get up to 5 quarters of full-time support

•Projects must be done with a Stanford faculty advisor

•Projects at other U.S. universities are seldom funded

How it Works…step one

•FIND your mentor/project

• Community Academic Profiles (CAP): http://med.stanford.edu/profiles/

How it Works…step one…continued

•FIND your mentor/project

• Potential Projects/Mentors Booklet: http://medscholars.stanford.edu/application.html

How it Works…step one…still continued

•FIND your mentor/project

• Network with your peers• Talk to SC Directors• Read your emails• Review MS website for updates:

http://medscholars.stanford.edu/

How it Works…the next seven steps

•DRAFT your proposal (30+ days out of deadline)

•SUBMIT your proposal AND any protocols (by deadline)

•SELECTION of projects (one month after deadline)

•WORK on project as proposed

•GET FUNDING!

•COMPLETE project (w/in 6 mths after last quarter of funding)

Drafting Your ProposalOnline proposals include:• Cover sheet (fill-in via MS Online)• Research experience (upload)• Abstract (upload)• Learning objectives (upload)• Protocols approvals or applications • Mentor’s letter of support (uploaded by mentor)

• co-mentors will need to forward letter of support to MS Program Coordinator

TIP FOR SUCCESS: review the website/guidelines and ask any questions well before the deadline! http://medscholars.stanford.edu/application.html#selection

MS Onlinehttp://medfinaid2.stanford.edu/medscholar/

The Routing Process

Tips & Tricks For Success!

•Start your draft early!

•Do not wait to submit for faculty review until the day of the deadline!

•Deadline is at 6:00pm, not midnight!

•YOU still need to submit for MS review after your mentor approves the proposal!

•Don’t forget protocols and co-mentor’s letters are due by the deadline!

•COMMUNICATE!

Intro to IRB cont. We have 8 IRB panels

5 Medical panels 1 Non-medical panel 2 expedited/exempt panels (no convened meetings)

Submit protocols by the 1st working day of the month 1st come 1st served

Estimated review times Regular review: 4-6 weeks Expedited review 2-4 weeks

Intro to IRB Contd.

Medical vs. Non-Medical Medical = all School of Medicine (SoM) & VA studies Non-Medical = all other schools

Not sure? Human Subjects Determination Form IRB education line 650-724-7141

Note: Advice only; not “final” determination

IRB Pre-Review Process

Submitted protocol is reviewed for completeness by intake staff Incomplete protocols will be returned with instructions

Assigned to IRB for review and meeting date IRB review, issuance of comments, if any

Vote for approval at convened meeting Expedited review – Approval by single reviewer

(online) Exempt certification – By staff

How to add Med. Scholars to Funding Section in eProtocol

http://researchcompliance.stanford.edu

IRB

http://researchcompliance.stanford.edu

SCRO

http://researchcompliance.stanford.edu

The APLAC Protocol:The APLAC Protocol:

What MedScholars Need to Know What MedScholars Need to Know

Animal Care & Use Protocols

http://researchcompliance.stanford.edu

• Complete the ONLINE Animal Care and Use training course and quiz. For instructions on how to enroll, go to: http://med.stanford.edu/compmed/education/vet.html#ACU

• Your name and description of qualifications and/or training plan, and your Medical Scholars proposal need to be added to the relevant currently approved protocol.

• Traveling scholars

– Let our office know if you will be traveling to another institution– Submit an abbreviated copy of the host institution’s protocol– PHS assurance is preferred, but not necessary

• Any procedures not currently listed on an approved APLAC protocol will need to be added.

Animal Care & Use Protocols

http://researchcompliance.stanford.edu

• Submit the personnel and funding revision to the Stanford Administrative Panel on Laboratory Animal Care (APLAC). The APLAC will review the personnel and funding revision and may have questions or just approve on meeting date.

• Submission Deadline is the 1st working day of the month

• Once your name has been added and approved, you can view the protocol online. Make sure you review it carefully and any guidelines that are attached. (eProtocol can be accessed at http://aplac.stanford.edu)

• All research and teaching activities involving live or dead vertebrate animal use must be reviewed and approved by the APLAC PRIOR to activity commencement. Under no circumstances may research/teaching activities commence until you have been notified of APLAC approval.

Animal Care & Use Protocols

http://researchcompliance.stanford.edu

APLAC

http://researchcompliance.stanford.edu

Animal Care & Use Protocols

Questions?APLAC Staff

Maisha Minor maisha.minor@stanford.edu 723-9308Valerie Fratus valerie.fratus@stanford.edu 723-4550

https://labanimals.stanford.edu