MEDICAL INSTITUTE OF TAMILS CHARITY STATEMENTS For …

MEDICAL INSTITUTE OF TAMILS CHARITY

CHARITY NO: 1066824

FINANCIAL STATEMENTS

For the year ended 30 June 2019


INDEX

PAGE

Trustee's Report

Independent Examiner's Report

Statement of Financial Activities

Notes to the Financial Statements

1-3

6-9

MIOT 30'"Annual General Meeting on 23"November 2019

Trustees Report —Year Ended 30 June 2019

The trustees present their report together with the financial statements of the Charity for yearending 30'" June 2019. The financial statements have been prepared in accordance with

accounting policies set out in the notes to the Financial Statements and comply with

applicable law.

Trustees

The members of the management committee are the trustees of the organisation. TheCommittee is elected every year according to the current constitution. The names of thetrustees are shown in the AGM Report.

Management and Decision Making

The management structure and the decision making process of the organisation are in

accordance with the constitution of the organisation appended to this report.

Aims and Objectives

Medical Institute of Tamils is a registered charity, its objectives are:-~ To relieve poverty, sickness and the preservation and protection of the health of the

Tamil Community in the countries they live, including UK.~ To advance education and training in our community in the science and art of

medicine.~ To provide facilities in the interest of social wellbeing, primarily for persons within

our community with the object of improving their quality of life.The Charity aims to harness the extensive network of Tamil medical professionals working

across the whole of the United Kingdom through its regional branches Northern, Wales,

Eastern, North Thames and South Thames regions and also by collaborating with like minded

organisations operating in the rest of the world to achieve its objectives. The main objective

of our charity is to support health related projects and only the orphanage under the name ofMIOT.

Financial Review

IncomeTotal income generated for the year end 30a June 2019 was f308,153 (2018 - f235,695).Each region contributed in different ways in generating funds. MIOT youth forum, consisting

of younger generation across all regions, continue to grow. The income is shown under

'Central', which is the administration cost centre encompassing all regions. In 2019 account,some of the money claimed as tax rebate from North Thames region was deposited into

Northern region bank account due to administrative reasons.

Income eneratedb re iona

Donations

Total Central

172,354 2, 088

South North NorthernThames Thames

2, 552 85,010 78,186

Eastern Wales

2, 478 2, 040S onsorshiSubscri tions 10,380 10,380Fund raisingEventsInterestreceived

49,222 18,511

105 59

28,565

10 26 10

2, 146

Tax Rebate 76,093 2,900 296 71,420 289 1,188

Total for theear

308, 154 33,938 31,423 85,010 149,632 2, 777 5,374

The above amounts include funds generated in prior years but utilised in this financial year.The charity is managed entirely by volunteers. The Trustees provide their services

voluntarily and do not derive any financial benefit.

Risk Management and Reserve Policy

The North and East of Sri Lanka, the area in which this Charity's beneficiaries mostly live

has now been accessible as the war has come to an end. We are now in the process of doing

rehabilitation work in these areas, funding humanitarian and health projects.

Trustees will ensure that both central committee and regional committees raise additional

funds through fund raising activities such as cultural programmes and charity dinners to

avoid incurring financial deficits.

The Trustees review the major risk, which the Charity faces on a regular basis and believe, in

maintaining reserves at current levels with constant review of controls over financial

operations, will provide sufficient resources in the event of adverse conditions. The

following resources are available to meet future requirements.

The reserves are as follows:-

CurrentAccountDepositAccount

Balance at30/06/201 9

Total Central

71,996 29,011

76,863 36, 700

148,85 65, 7119

SouthThames

5, 799

19,478

25, 277

NorthThames

10,198

10,198

Norther

25, 102

14,253

39,355

Eastern Ifrales

144 1,742

6432

6,576 1,742

~ Expected Subscription 610,500 (approximately)

In our opinion such resources provide sufficient cover to the management, administration and

support of the ongoing projects of MIOT for the next twelve months.

Statement of Trustees Responsibilities

The trustees are responsible for keeping proper accounting records, which disclose, with

reasonable accuracy at any time, the financial position of the Charity and which enable them

to ensure that the financial statements comply with the Charities Act 1993. They are also

responsible for safeguarding the assets of the Charity and hence for taking reasonable steps

for the prevention and detection of fraud and other irregularities.

Approval

This report was approved by the Trustees and signed on their behalf:-

..j'/

Dr M Logendran...25/10/2019. . . ...

Date

INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES/ MEMBERS OF


We report on the Accounts of the Trust for the year ended 30 June 2019, which are set out on

pages 5 to 9.

RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND EXAMINER

As the Charity's Trustees you are responsible for the preparation of the Accounts: youconsider that the audit requirement of section 43 (2) of the Charities Act 1993, ("the Act")does not apply. It is our responsibility to state, on the basis of procedures specified in theGeneral Directions given by the Charity Commissioners under section 43 (7) of the Act,whether particular matters have come to our attention.

BASIS OF INDEPENDENT EXAMINER'S REPORT

Our examination was carried out in accordance with the General Directions given by the

Charity Commissioners. An examination includes a review of the accounting records kept bythe Charity and a comparison of the Accounts presented with those records. It also includes

consideration of any unusual items or disclosures in the Accounts, and seeking explanations

from you as Trustees concerning any such matters. The procedures undertaken do not

provide all the evidence that would be required in an audit, and consequently we do not

express an audit opinion on the view given by the Accounts.

INDEPENDENT EXAMINER'S STATEMENT

In the course of our examination, no matter has come to our attention:

This gives us reasonable cause to believe that in any material respect the trustees have not

met the requirements to ensure that:

proper accounting records are kept, in accordance with section 41 of the Act, and

accounts are prepared which agree with the accounting records and to comply with the

accounting req'

ments of the Act

rl. d II.Mr A Chandranivasan ACMA, CGMAACV ACCOUNTANCY SERVICES LTDChartered Management Accountants84 WynchgateSouthgateLondonN14 6RN

j' J .... 2019


STATEMENT OF FINANCIAL ACTIVITIESFor the year ended 30 June 2019

Dddil3 d6 33 dd Restricted Fun s ~25 d

Note f

2019 2018

f

2019 ~201 21119 2018

ReceiptsDonations

Sponsorship

Subscriptions

Fundraising events

Interest on deposit a/c

Gift aid tax rebate

172,354

10,38049,222

105

76,093

178,4381,200

10,36032,378

1,31012,009

172,354

10,38049,222

10576,093

178,4381,200

10,36032,378

1,31012,009

Total Receipts 333,353 235,635 308 153 235 695

Payments

Donations paid

Cost of fundraising events

AGM expenses

Wreaths for former members

Postage /k stationery

Bank charges

Accountancy

Sundry

Total Paymeuts

498123250521

309,864 233,281

3 271,286 212,3624 36,686 20,534

50085

21783

212,36220,534

271,28636,686

50085

21783

498123250521

309,864 233,281

Net of Receipts/(Payments) 1,711 2,414 1,711 2,414

Funds from last year end 150,570 148,156 150,570 148,156

Funds at this year end 148,859 150,570 148,859 150,570

The notes on pages 6 to 9 form part of these Accounts.


NOTES TO THE FINANCIAL STATEMENTS

For tbe year ended 30 June 2019

I ACCOUNTING POLICIES

The Financial Statements have been prepared in accordance with applicable accounting standards.

(a) Accounting Convention

The Financial Statements are prepared under the historical cost convention.

(b) Donations

Donations are accounted for when received and banked.

(c) Expenditure

Expenditure is allocated to the activities to which it relates.

(d) Restricted and unrestricted funds

Restricted funds are funds received subject to specific trusts imposed by the donor.

Unrestricted funds are funds, which are expendable at the discretion of the Trustees.

2 RECEIPTS

Donations

Sponsorship

Subscriptions

Fundraisina-

Events

Interest on-

Deposit a/c

Gitt aid tsx-Rebate

2,088

10,380

18,511

59

2,900

33,938

2,552

28,565

10

296

31,423

85,010

85,010

78, 186 2,478 2,040

2, 146

26 10

71,420 289 1,188

149,632 2,777 5,374

49,222 32,378

105 1,310

76,093 12,009

308,153 235,695

2(II9172,354 178,438

1,200

10,380 10,360




3 DONATIONS PAID2019 2018

Thilagawathiyar Illam

Moolai Primary Care Centre

Moolai Hospital Renovation

Vanni Project

Eye Camp ProjectMullaitivu ProjectKilinichi Mobile Unit

Jatiha Medical Student

Kilinichi Flood Relief

Manipay Hospital Nurse Training

Jaffna Medical Hospital

1,0001,000

2,0007,0001,0004,0001,000

500

50018,000

1,0001,000

40,0003,0008,350

3,0002,045

5,000549

63,944

SOUTH T~ORHAN

Medical Student Sponsorship

Thilagavathiyar

Hari illam

1,0001,0102,0002,0056,D35

1,0001,6662,000

4,666

NORTH THAMES

Moolai Hospital Renovation 85,000 65,000

05,0DD 65,000



NORTHERN


( continued )

Moolai Hospital

Th ilagawath iyar ill am

Student Welfare

Hari ilium

Mental Health Society - Karaveddy

Our Society BatticaloaVivekananda 1liam Velaichenai

FOBH

lndhu? Mahalir Manram

Aaruthal BikesJaffna Hospital Development Association

100,3939,706

3,4005,500

1,7002,0701,000

450

5,00511,505

14D,729

45,02611,6652,5001,903

7,983

69,D77

EA TERN

Orphanage

Medical Students SponsorshipBooks Jt Computer for Olumadu

1,500900

2,40D

3,450900

2, 1506,30D

~WAL S

Save Act Home

Sencholai Ilium

Thellipalai Hospital

Vavuniya Hospital

8,00011,142

19,142

2,450725

3, 173

TOTAL 271,286 212462




( continued )4 COST OF FUNDRAISING EVENTS

2019CENTRAL

2018

Hall Hire

Printers

Music Jt Sound

Promotion

Venue Jt Food

3,800250

1,000400

7,07572,626

1,900643

2,360

4,8759,774

SO~~TMESMeeting expenses

Artist payment

Dinner Dance Plaque

Printers

Hall Hire

Music

Catering

9,314

1,0673,851

9,48022,742

1,010

197668

1,7001,400

8206,796

NORTH THAMES

~EA TERN

Fundraising

Meeting Expenses 379379

WALES

Kalaikathambam 7079

4,9614, 967

TOTAL 36,686 20,534

MEDICAL INSTITUTE OF TAMILS CHARITY STATEMENTS For …

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