8/8/2019 Media Center Policies Handbook

1/5

Media Center Policies Handbook

Policies Needed for a

Strong Media Program

Related Policies

Currently in Placeand date of Most

Recent Update

Strengths or Weaknesses of

Current Policies

New Policy needed or Changes to Current

Policy Needed

Administration

Roles and responsibilities ofthe Media Specialist

There is currently no policy stated

concerning the Roles andResponsibilities

The roles and responsibilities need to be clearly

described. Our county currently employs aTechnology Specialist and a Media Specialist inevery school. These two positions have very similarresponsibilities within the local school, and it would

be in their best interest if their jobs were welldefined. The following website is a good starting

point for such a policy, but the final policy wouldneed to be completed as collaboration between thetechnology department and the Media Programs.http://www.sdhc.k12.fl.us/mediahandbook/Sections/a1Admin.htm

Administration

School Media ResourceCommittee

IFBC Media Programs07/01/2007IFBD Media Centers01/01/2007

The policy clearly states who should bea part of the committee on the systemlevel and local school level, but itdoesnt go into an explanation as tohow the committee should be selected.

The IFBD policy explains theresponsibilities of the MediaCommittee in the Local School.

The Policy Handbook should reflect the process bywhich a committee is chosen. Additionally, theduration in which the committee should serve. Afresh committee each year will help to keep the ideasnew as well.http://www.sdhc.k12.fl.us/mediahandbook/Sections/

a1Admin.htm

Administration

Evaluation of the MediaSpecialist & the MediaProgram

No current policy There is currently no policy stated in

connection to the process of evaluationof the Media Specialist or MediaProgram

In order for a media program to be effective, it is

necessary for it to be evaluated periodically.

Additionally, the Media Specialist should be held tothese high standards . The following link is to theSelf Evaluation created by the State

http://www.sdhc.k12.fl.us/mediahandbook/Sections/a1Admin.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/a1Admin.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/a1Admin.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/a1Admin.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/a1Admin.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/a1Admin.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/a1Admin.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/a1Admin.htm

8/8/2019 Media Center Policies Handbook

2/5

http://public.doe.k12.ga.us/DMGetDocument.aspx/Rubric_2008_October_2007.pdf?

p=6CC6799F8C1371F6CFDACBD88B8C142603EE8A30BCF2DF1E472E2A288E722D89&Type=D

This link provides an evaluation tool for the mediaspecialist. It is a very thorough evaluation.

http://www.sdhc.k12.fl.us/mediahandbook/Sections/a2MediaEvalInst.htm

Instructional Materials

Selection of InstructionalMaterials

IFBC Media Programs07/01/2007IFBD Media programs01/01/2007

Detailed description of howInstructional materials should beselected. Policy has been revised toreflect the current GPS.

Instructional Materials

Receiving Gift BooksIFBC Media Programs07/01/2007IFBD Media Programs

01/01/2007

Detailed description of how booksshould be received when given as gifts.The policy clearly defines what should

be considered a gift.

Instructional Materials

Challenged MaterialsIFBC Media Programs07/01/2007IFBD Media Programs01/01/2007

Detailed description of the process inwhich a book or any other form ofmedia may be challenged in the county.A form is easily accessible for thosewho wish to go through the process.

Collection

WeedingIFBD Media Programs01/01/2007

This policy is very general and doesnot give explanation as to HOW the

process should take place.

A more in depth policy needs to be written. MediaSpecialists need to have more of a format to follow

so that each library is consistent in how they weedtheir out of date or overly used materials and

equipment.The following sites give guidelines to follow whenweeding the materials and equipment in the mediacenter.http://www.sdhc.k12.fl.us/mediahandbook/Sections/c1CollectServ.htmThis is a wonderful pamphlet that can guide MediaSpecialists in the processhttp://www.cde.ca.gov/ci/cr/lb/documents/weedingbrochure.pdfHere is a Power Point that could be shown to Media

http://public.doe.k12.ga.us/DMGetDocument.aspx/Rubric_2008_October_2007.pdf?p=6CC6799F8C1371F6CFDACBD88B8C142603EE8A30BCF2DF1E472E2A288E722D89&Type=Dhttp://public.doe.k12.ga.us/DMGetDocument.aspx/Rubric_2008_October_2007.pdf?p=6CC6799F8C1371F6CFDACBD88B8C142603EE8A30BCF2DF1E472E2A288E722D89&Type=Dhttp://public.doe.k12.ga.us/DMGetDocument.aspx/Rubric_2008_October_2007.pdf?p=6CC6799F8C1371F6CFDACBD88B8C142603EE8A30BCF2DF1E472E2A288E722D89&Type=Dhttp://public.doe.k12.ga.us/DMGetDocument.aspx/Rubric_2008_October_2007.pdf?p=6CC6799F8C1371F6CFDACBD88B8C142603EE8A30BCF2DF1E472E2A288E722D89&Type=Dhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/a2MediaEvalInst.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/a2MediaEvalInst.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/a2MediaEvalInst.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/c1CollectServ.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/c1CollectServ.htmhttp://www.cde.ca.gov/ci/cr/lb/documents/weedingbrochure.pdfhttp://www.cde.ca.gov/ci/cr/lb/documents/weedingbrochure.pdfhttp://public.doe.k12.ga.us/DMGetDocument.aspx/Rubric_2008_October_2007.pdf?p=6CC6799F8C1371F6CFDACBD88B8C142603EE8A30BCF2DF1E472E2A288E722D89&Type=Dhttp://public.doe.k12.ga.us/DMGetDocument.aspx/Rubric_2008_October_2007.pdf?p=6CC6799F8C1371F6CFDACBD88B8C142603EE8A30BCF2DF1E472E2A288E722D89&Type=Dhttp://public.doe.k12.ga.us/DMGetDocument.aspx/Rubric_2008_October_2007.pdf?p=6CC6799F8C1371F6CFDACBD88B8C142603EE8A30BCF2DF1E472E2A288E722D89&Type=Dhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/a2MediaEvalInst.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/a2MediaEvalInst.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/c1CollectServ.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/c1CollectServ.htmhttp://www.cde.ca.gov/ci/cr/lb/documents/weedingbrochure.pdfhttp://www.cde.ca.gov/ci/cr/lb/documents/weedingbrochure.pdf

8/8/2019 Media Center Policies Handbook

3/5

Specialists as a presentation on How To Weedhttp://lms.jefferson.k12.ky.us/Weeding%20Power

%20Point/index.html

Collection

Patron ResponsibilityIFBC Media Programs07/01/2007

The current policy is very vague. Itstates that appropriate charges may

be made for lost or damaged books.

The current policy needs to be more specific so thatall media centers in the county are consistent in the

process of holding patrons responsible forborrowing.The Hillsborough Media Handbook does anexcellent job of explaining why there is a need tocharge for lost or damaged textbooks as well as aguide for pricing. Currently, the Forsyth CountyPolicy doesnt provide a guide by which MediaSpecialists should figure the cost of an item.

http://www.sdhc.k12.fl.us/mediahandbook/Sections/c1CollectServ.htm

Scheduling State IFBD06/15/1998

Forsyth County does not restate thispolicy in their Media Program policyas listed on the epolicy website.

A policy regarding flexible scheduling should beclearly defined within the policy handbook. This isan area where many teachers do not have anunderstanding, and feel their media specialist is notrunning the media center appropriately. Thehandbook should reflect the States Media Programsrules as stated in 160-4-4-.01.The AASL has provided a very thorough article that

gives further rationale for flexible scheduling. Itwould be beneficial to link this article to the policy

so that teachers can have further understanding.

http://www.ala.org/ala/mgrps/divs/aasl/aaslproftools/resourceguides/flexiblescheduling.cfm

Technology Board Policy IFBG The technology department in ForsythCounty is seen as separate from theMedia Program. The technologydepartment has very specific policiesand procedures. The media center isnot responsible for hardware or

software for any technology. Theprimary policies that would crossover

http://lms.jefferson.k12.ky.us/Weeding%20Power%20Point/index.htmlhttp://lms.jefferson.k12.ky.us/Weeding%20Power%20Point/index.htmlhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/c1CollectServ.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/c1CollectServ.htmhttp://www.ala.org/ala/mgrps/divs/aasl/aaslproftools/resourceguides/flexiblescheduling.cfmhttp://www.ala.org/ala/mgrps/divs/aasl/aaslproftools/resourceguides/flexiblescheduling.cfmhttp://www.ala.org/ala/mgrps/divs/aasl/aaslproftools/resourceguides/flexiblescheduling.cfmhttp://lms.jefferson.k12.ky.us/Weeding%20Power%20Point/index.htmlhttp://lms.jefferson.k12.ky.us/Weeding%20Power%20Point/index.htmlhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/c1CollectServ.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/c1CollectServ.htmhttp://www.ala.org/ala/mgrps/divs/aasl/aaslproftools/resourceguides/flexiblescheduling.cfmhttp://www.ala.org/ala/mgrps/divs/aasl/aaslproftools/resourceguides/flexiblescheduling.cfm

8/8/2019 Media Center Policies Handbook

4/5

into the media program are InternetUsage and Confidentiality of student

records.

Technology

Internet Acceptable Use IFBG Board Policy

8/31/2001

The Current technology policies are

very strong in comparison to the othermedia policies. All aspects oftechnology are addressed. The InternetPolicy is very detailed in its descriptionfor administrators, teachers, andstudents. The policy makes referenceseveral times to the Children's InternetProtection Act of 2000, and provides a

link for further reading.

Though it is a thorough policy, a review and update

would be warranted. The county has increased theamount of technology within the county within thepast 4 years. Every classroom has an ACTIV boardand a scanner. Therefore, it is necessary to updatethe policy to reflect the acceptable use of these tools.

Technology

Confidentiality of student

records

No board policy currently in place thatis connected to Library Records.

The policies handbook should be revised to showthat student records within the library system should

be confidential. The following article articulates whythere is a need for such confidentiality.http://www.ala.org/ala/mgrps/divs/aasl/aaslproftools/

positionstatements/aaslpositionstatementconfidentiality.cfmThe following link provides a link to see how such a

policy could be written.http://www2.lindbergh.k12.mo.us/lmsc/confident.PD

F

Copyright Policies IFBC Media Programs

07/01/2007IFBD Media Programs

The county policy is very vague. It

doesn't outline a specific policy or givea location to where teachers, parents, orstudents can access information oncopyright questions. It states that themedia specialist is in charge ofkeeping the faculty abreast of thecurrent copyright laws.

The policy needs to be more specific towards all the

different types of copyright issues. Additionally, itneeds to define what fair use is and how it appliesspecifically to teachers ans students within theschool.The following are several sources that could behelpful for teachers to understand the policies. Itwould be beneficial for teachers to have access tosuch resources to help them make informeddecisions.

http://www.orange.k12.nc.us/crhs/faculty/kruse/Copyright%20for%20teachers.htm

http://www.ala.org/ala/mgrps/divs/aasl/aaslproftools/positionstatements/aaslpositionstatementconfidentiality.cfmhttp://www.ala.org/ala/mgrps/divs/aasl/aaslproftools/positionstatements/aaslpositionstatementconfidentiality.cfmhttp://www.ala.org/ala/mgrps/divs/aasl/aaslproftools/positionstatements/aaslpositionstatementconfidentiality.cfmhttp://www2.lindbergh.k12.mo.us/lmsc/confident.PDFhttp://www2.lindbergh.k12.mo.us/lmsc/confident.PDFhttp://www2.lindbergh.k12.mo.us/lmsc/confident.PDFhttp://www.orange.k12.nc.us/crhs/faculty/kruse/Copyright%20for%20teachers.htmhttp://www.orange.k12.nc.us/crhs/faculty/kruse/Copyright%20for%20teachers.htmhttp://www.ala.org/ala/mgrps/divs/aasl/aaslproftools/positionstatements/aaslpositionstatementconfidentiality.cfmhttp://www.ala.org/ala/mgrps/divs/aasl/aaslproftools/positionstatements/aaslpositionstatementconfidentiality.cfmhttp://www.ala.org/ala/mgrps/divs/aasl/aaslproftools/positionstatements/aaslpositionstatementconfidentiality.cfmhttp://www2.lindbergh.k12.mo.us/lmsc/confident.PDFhttp://www2.lindbergh.k12.mo.us/lmsc/confident.PDFhttp://www.orange.k12.nc.us/crhs/faculty/kruse/Copyright%20for%20teachers.htmhttp://www.orange.k12.nc.us/crhs/faculty/kruse/Copyright%20for%20teachers.htm

8/8/2019 Media Center Policies Handbook

5/5

http://www.kcsd.k12.pa.us/technology/copyright/ind

ex.html

This handbook is a good example of how a copyrightsection can be added to a policy handbook.

http://www.sdhc.k12.fl.us/mediahandbook/Sections/f1Copyright.htm

http://www.kcsd.k12.pa.us/technology/copyright/index.htmlhttp://www.kcsd.k12.pa.us/technology/copyright/index.htmlhttp://www.kcsd.k12.pa.us/technology/copyright/index.htmlhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/f1Copyright.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/f1Copyright.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/f1Copyright.htmhttp://www.kcsd.k12.pa.us/technology/copyright/index.htmlhttp://www.kcsd.k12.pa.us/technology/copyright/index.htmlhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/f1Copyright.htmhttp://www.sdhc.k12.fl.us/mediahandbook/Sections/f1Copyright.htm