A MINI PROJECT REPORT ONMedical Shop Management SystemSubmitted in partial fulfilment of the requirements for the award of thedegree of

Bachelor of TechnologyInCOMPUTER SCIENCE AND ENGINEERING

Submitted by :Akhila A R (13402009)Neethuraj R(13402041)Shefali A S (13402054)Silpa Sreekumar (13402055)Sreya Chandrans(13402059)

Department of Computer Science And EngineeringSree Chitra Thirunal College of Engineering,Thiruvananthapuram 695018

October 2015

SREE CHITRA THIRUNAL COLLEGE OF ENGINEERINGTHIRUVANANTHAPURAM-18

CERTIFICATE

This is to certify that this mini project entitled MEDICAL SHOP MANAGEMENT SYSTEM submitted by AKHILA A R (13402009),NEETHURAJ R (13402041), SHEFALI A S (13402054), SILPA SREEKUMAR (13402055), SREYA CHANDRANS (13402059) of S5 Computer Science and Engineering is in partial fulfilment of the requirement for the award of B.Tech degree in Computer Science of the University of Kerala is a bona fide record of the mini project presented during the academic year 2015.

Mini Project Co-ordinator Head of DepartmentLekshmy D Kumar Soniya BAssistant Professor Head of Dept. of CSE,Dept. of CSE, SCTCE SCTCE

External Examiner

Acknowledgement

Before we get into the thick of things, we present our wholehearted compliments, with higher regards and warm thanks to one and all, who were the backbone behind the project. We give all glory and honour to Almighty God whose blessings and help made this endeavour a success. We wish to express our sincere thanks to our principal, Dr. Shaji Senadhipan, for providing an opportunity to undertake this project. We hereby acknowledge our sincere thanks to Dr. Soniya B, our H.O.D for her invaluable remarks and supervision in completing this project work successfully. Also we would like to express our boundless thanks and gratitude to Assistant Professor. Lekshmy D Kumar and Preeja V for their valuable guidance and suggestions in the whole course of our mini project activities. It also would be unfair if we do not mention the invaluable contribution and timely co-operation extended by staff members and also lab technicians of our department. We would like to thank our Institution without which this project would have been a distant reality. We also extend our heartfelt thanks to our family and well wishers.

Contents1. Abstract 11.1. Existing System.11.2. Proposed System....12. Introduction22.1. Overview of project23. Scope and Features.....34. Project Characteristics45. Drawbacks..46. Goal and Objectives47. Requirements..57.1. Project Features57.2. User classes and characteristics57.3. Operational Environment.67.4. Design and Implementation Constraints..67.5. Software and Hardware Requirements67.6. Functional Requirements.77.7. Non functional Requirements..77.8. Performance Requirements..77.9. Safety Requirements87.10. Security Requirements.87.11. User Requirements...88. Data Dictionary..88.1. Tables Used.88.2. E R Diagram...118.3. Data Flow diagram 128.4. Structure.139. Screenshots.. 1410. Conclusion1811. Bibliography.1912. APPENDIX..20

ABSTRACT The Medicity Project is designed and developed mainly for medical store to maintain the details of staff, customer, dealer, stock details, sales details and bill details. This software is designed to ease the work load of medical shop professionals. The main features of the software include inventory and stock control accounting and customer management. It prevents the difficulty of manually maintain the records related to stock and cash flow. This software keeps track of all products of medical shop and manages the records in efficient and organised form. EXISTING SYSTEM: The system is totally manual. The manual system required more time for processing. Stock calculation is done manually. All the transactions are recorded manually on paper or register. Searching of information is difficult. Present system is tedious and not user friendly. PROPOSED SYSTEM: New system decreases chance of error. This system is used to maintain the information such as stock, purchase,sales etc. Reduce the time. We can search the information very fast. Easy to generate bill in new system. Workload and manpower is reduced. Report generating is very fast. The new system required less time for completion of any work.

INTRODUCTIONThe Medicity software is designed and developed to automate the process of manually maintaining the records related to the subjects of maintaining the stock and cash flow. As this is generic software, it vcan be used by a variety of outlets, for example retailers and wholesalers.The project basically updates the manual chemist inventory system to automated inventory system so that the organization can manage their records in an efficient and organized manner.This software helps you track all the products. Moreover, it is a medical shop accounting software. It is a flexible and adaptive software suitable for any medical shops or stores or pharmacies of any size.

OVERVIEW OF THE PROJECT1. LOGIN PROCESS: This process checks the username and password for authentication. Only the required staff can access the application.2. SALES UPDATION: After login using staff_id and password sales details can be updated by entering bill no, bill date, customer name ,address and item details such as item name, quantity, amount. If the item does not exist, go to item updation.3. SALES DETAILS: After entering bill no, bill date, total amount, customer name by clicking on view button we can view all sales details or view sales details by bill no.4. BILL DETAILS: After entering bill no, bill date, total amount and customer name the details can viewed either as a whole or by bill no or bill date.5. STAFF MODIFICATION: By entering the staff_id and password we can search for the staff details( name, contact no, designation, date of joining) and modify them accordingly.6. ITEM UPDATION: We can update the item table by inputing the item details such as item name, quantity, expiry date, agent, amount, shelf no etc .Then we can view the item details either as a whole or by medicine name.7. DEALER UPDATION: We can update the dealer details by entering the dealer id, name, company and contact details.8. HELP: By entering help page, contact details of developers are given in the page in case of needing guidance.

SCOPE AND FEATURESThis software works on Windows XP and can work in any version of Windows. It is user friendly and the language used is English. Therefore any user can easily use this software.

FEATURES: Menu driven, Key board and mouse navigation Paperless practice Improve efficiency, productivity Cost effective solutions Graphical User Interface with Context Sensitive Help No special training needed for using the system Anyone who dont have accounting knowledge can use without any difficulty Imports medicine. Maintain customer relationship. Calculates total amount for bill automatically. Provides user friendly environment.

PROJECT CHARACTERISTICS 1. Customer management 2. Staff details 3. Dealer details 4. Sales management 5. Stock maintenance

DRAWBACKS Maintaining records of daily transaction is difficult. High work load so problem in dealing with customer. Difficulty in calculating profit ,sales ,purchase etc. Problem in fining a specific product. Difficulty may also occur while creating invoices and reports.

GOAL AND OBJECTIVES The main goal of the application is to maintain the records of purchase, sales and stock details with cash transaction maintenance. Medical store management software keeps track of day to day transactions and can be adapted for any medical shop or store or pharmacy of any size.

REQUIREMENTSThe Medicity software enables the staff to maintain computerised record of customer their employees and products. It also perform quick search for their products. Manager, manager counter sales and keep record of dealers. This section outlines the software requirements, the functional and non functional requirements ,modelling requirements and user requirements of the proposed system.

1. PROJECT FEATURESThe system will be mainly accessed by staff. The features of staff are add,delete,update any product. can search the product and make the bill. can see the list of products. 2. USER CLASSES AND CHARACTERISTICS User of project includes only staff. Staff acts as administrator and control overall system. Staff should know data entry and typing. 3. OPERATIONAL ENVIRONMENT This project will be operating in windows environment. The only requirement for using this project is having machine.

4. DESIGN AND IMPLEMENTATION CONSTRAINTS Development tools and technology Front endJAVA Back end Oracle 10g Development environment NetBean Oracle SQL plus.The product is accomplished with the login facility of user.

5. SOFTWARE AND HARDWARE REQUIREMENTS Type Software Hardware

Work Station or Node1.Windows XP2.JAVA1.P42.RAM-256 MB

Database ServerOracle1.P42.RAM-2 GB3.Hard Disk 160 GB4.RAID

6. FUNCTIONAL REQUIREMENTS The software must allow input of productdata of staff. The project must request staff-id and password to access data and will allow access to system only after authentication. The project must update information of products, customers and dealers. The project must require high level of input validation . The project must identify the products and customers by a unique bill number. The software to be developed must operate continuously. The software must retrieve,update and store data from multiple inputs. The software must allow full and complete record search queries by user. The product must allows staff to view and modify their own records.

7. NON FUNCTIONAL REQUIREMENTS The software interface must follow design conventions which allow for familiar location of menus etc. Response time should be minimum. System should be automatically update after every transaction.

8. PERFORMANCE REQUIREMENTS 95% of the transactions should be processed in less than one second. Data should be secured and backed up. System should be operable 24 hours a day and accessible in real time.

9. SAFETY REQUIREMENTSThe database may get crashed or damaged due to some viruses or operating system requirement. Therefore it is mandatory to have backup for your data. UPS or inverter facility should be there in case of power failure.10. SECURITY REQUIREMENTS System will use secure database. Staff can just see the product and mark their attendance. They cannot edit or modify anything except their personal information. Proper staff authentication will be provided.

11. USER REQUIREMENTS Users of system are staff. The staff members must have preliminary knowledge of computers.

DATA DICTIONARY

TABLES USED

1. TBL_ITEMSSno Field Name Type Primary keyForeign key

1. Itemvarchar Y

2. Quantityvarchar Y

3. Expiry_datevarchar

4. Agentvarchar

5. Amountvarchar

6. Shelf_novarchar

2. TBL_STAFFSSno.Field Name TypePrimary keyForeign key

1.Staff_idvarchar Y

2.Namevarchar

3.Designationvarchar

4.Contactvarchar

5.Date_of_joiningvarchar

3. TBL_USRLOGINSnoField Name TypePrimary keyForeign key

1.Staff_idvarchar Y

2.Passwordvarchar

4. TBL_DEALERSSnoField Name TypePrimary keyForeign key

1.Dealer_idvarchar Y

2.Namevarchar

3.Companyvarchar

4.Contactvarchar

5. TBL_BILLSSnoField Name TypePrimary keyForeign key

1.Bill_novarchar Y

2.Bill_datevarchar

3.Totalvarchar

4.Cust_namevarchar

6. TBL_SALESSnoField Name TypePrimary keyForeign key

1.Bill_novarchar Y

2.Cust_namevarchar

3.Cust_addressvarchar

4.Itemvarchar

5.Amountvarchar

ER DIAGRAM

DATA FLOW DIAGRAM (0 LEVEL)

DATA FLOW DIAGRAM (LEVEL 1)

STRUCTURE

SCREENSHOTS LOGIN

SALES UPDATION

SALES DETAILS

BILL DETAILS

STAFF MODIFICATION

ITEM UPDATION

DEALER UPDATION

HELP

CONCLUSIONAfter the successful completion of the project, it can be concluded that this project is suitable for medical shop management. There can be further upgradations to this project which could lead to a much better and efficient system. Some of the upgradations are: Inbuilt account group and account ledgers. Address book / telephone directory for easy access. Option for setting default company.

FUTURE SCOPEIn the near future, this concept is expected to be revolutionised in most of the medical stores or shops or pharmacies that ensures a better fitness of the society.

Bibliography Medical Store Management System Software Engineering Project-slideshare Programming with JAVA-E Balaguruswamy. Netbean for beginners-Tutorial. Database Systems-Introduction to SQL.

APPENDIXThe following are the list of conventions and synonyms used in this project SQL- Structured Query Language.Used to perform operations on database. Oracle- A server used to store data in organized form. JAVA- Coding language. User Interface- Something through which the user communicates with the system.