MEDAS - Full Brochure (English)

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GENERAL DESCRIPTION

Patient database

Patient appointments

Calendar management for medical staff

Overbooking of appointments

Specialised clinical records with images

Inclusion of results from the modalities into the clinical record

Automatic recording of activities performed

Database of insurance companies and services

Fees

Billing of patients and insurance companies

Follow-up on payments

Keeping track of cash register

Lists and reports analysing activities

Calendar ModuleThis enables you to create new patient files, make appointments for patientsand administer the calendars of all the clinical staff at the centre.

Billing ModuleThis allows you to enrol new clients/insurance companies, update fees, recordthe services rendered, issue invoices, keep track of the cash register and issuelists of activities performed.

Clinical Record ModuleThis is a computerised record of all the tests done on patients visited, with theresults, images and associated reports, etc. Each test and episode is easilyaccessible through a chronological fold-down, tree-shaped menu.

MEDAS ModulesMEDAS is organised into a series of independent modules that provide clustersof features and can be hired separately. These modules and their main featuresare as follows:

MEDAS is the comprehensive solution for the organisational and medicalmanagement of specialised clinics.MEDAS meets most of everyday needs of a specialised clinic, including:

Digital Imaging ModuleThis allows all the images generated during diagnostic tests (retinographs,visual field screenings, etc.) to be captured in real time and automaticallyincluded in patients� clinical records.

Master ModuleThis module contains all the parameters and menus of settings for the system.It allows the system administrator to add new users, create permits, defineshifts and timetables, create new calendars, enter sites and rooms, set theprogramme preferences, customize the clinical record according to medicalspecialty, etc.

CALENDAR MODULE

República Dominicana 3, bajos - local 107014 | Palma de Mallorca - Spain.Tel. 971 91 91 24 | www.c2ctsis.com

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ACALENDAR MODULEMEDAS includes a Calendar Module to make appointments for patients andadminister the calendars of all the clinical staff at the centre.

MAIN FEATURES

Open CalendarChoose the doctor or room calendar to see; choose daily, weekly or monthlyview.

New PatientEnrol a new patient in the database by entering personal and contact information.It allows a photograph of the patient to be included, and there are open textfields for adding notices or comments.

New AppointmentPatient appointments. It differentiates between first visit, second visits, emergency,surgical appointment, appointment for a test or multiple tests. The data andtime of the appointment can be assigned either automatically or manually. Itallows the calendar to be overbooked.

Combined AppointmentThis allows up to five different calendars to be viewed at once, thus makingit easier to manage several resources and more equitably assign the workload.

MailboxIn its Calendar Module, MEDAS includes a text messaging solution to makeit possible for authorised clinical staff to communicate with each other.

Pendings RequestsAllows users to check on all the tests and surgeries still needing appointmentsgenerated by the doctor from the Clinical Record Module (see section). Thisimproves the workflow between medical staff (decision on what tests toconduct) and administrative staff (making appointments for these tests).

SMS ReminderMEDAS includes a SMS configuration and send module, with the objectiveto notify any message, for example: appointment reminder, which increasesthe quality of service and allows greater patient loyalty".

BILLING MODULE


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BILLING MODULEMEDAS includes the Billing Module to issue and follow up on invoices,payment, insurance companies, fees and cash flow.

Main Features

Service Maintenance

Client MaintenanceCreating and managing client files. It allows invoices to be issued to eitherinsurance companies or private individuals.

Maintenance of Billable ItemsCreating and managing the items billable to the different clients. Based on theservices offered by the centre, MEDAS allows different parameters to beassigned to each item depending on the client: code, description, coverage,requirements, frequency, associated items, etc.

Fee MaintenanceCreating and managing the prices assigned to the items for a given clientbased on the date these prices enter into effect.

Activity MaintenanceChecking and editing the Activity Record. Depending on the status of the record(invoice issued/not issued), it can be edited or not.

It allows users to choose different criteria to check: patient, interval of dates,service, company, validation, etc.

Record of CostsManual record of the costs associated with surgery.

BillingBilling of all the activities previously validated in the Activity Record. Instantaneousbilling of a new item not previously registered. For a given client (or insurancecompany), it allows for grouped invoices of all the items generated within acertain time period. Automatically generates accounting entries (integrationwith accounting programme not included). Reprinting, payment and rectificationof invoices.

PaymentsAutomatic recording of payments either based on invoices issued or separately.Includes references to the document endorsing the payment (cheque ortransfer number, etc.). Automatic generation of accounting entries (integrationwith accounting programme not included).

ReportsGeneration and printing of accounting reports (billing, profitability and invoicespending payment) and activities (Activity Record and cheques).

Creating and managing all the products and services offered by the centre,which can be grouped into families and sub-families.

CLINICAL RECORD MODULE


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LECLINICAL RECORD MODULEMEDAS comes with the Clinical Record Module to generate a computerisedrecord of all the tests performed on patients along with the associated results,images and reports, notes, etc. Each test and episode is easily accessible froma fold-down tree-shaped chronological menu. It includes complete integrationwith the image modalities to capture diagnostic images.

PRINCIPAL FEATURES

New PatientThe Clinical Record Module allows you to work with patients who have previouslybeen created in the Calendar Module, and it also allows you to enrol newpatients directly from the Clinical Record Module itself by entering personaland contact information. It allows a photograph of the patient to be included,and there are open text fields for adding notices or comments.

FormsAll the information on the patient�s history and the results of the tests performed(including images, numerical values and reports) are entered on specific formsfor each item, which are accessible from a fold-down chronological menu.Below is a list of all the forms available in MEDAS�s Clinical Record Modulein its Ophthalmology version.

Clinical formsCreated by the doctor depending on the tests performed on the patient.

· Current illness· Functional status

- In use- Functional- Refractive- LC

Forms associated with the patientCreated by default at the beginning of the first appointment.

· Anamnesis: Patient�s background· Reports: Grouped access to all the reports issued on the patient

Forms associated with the appointmentCreated by default at the beginning of any appointment.

· Other images: Container for additional images that are not part of any test· Comments: Form with an open text field for additional comments

· Glaucoma· Diagnostics· Prescriptions

- Medicines- Glasses/contact lenses

· Intraoperational Report

· General ophthalmology· Anterior Segment

- Pupil-Iris- Cornea- CA-Reflections- Crystalline

For each client and/or specialty the Clinical Record Module should be studiedand customized as required.

DIGITAL IMAGING MODULE


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LEDIGITAL IMAGING MODULEBased on MIOTM, the successful C2C solution for the dicomisation and integrationof the clinical image, MEDAS includes the Digital Imaging Module to captureimages from any modality in real time and include them in the patient�s clinicalrecord. It also allows the numerical values obtained by the modalities to becaptured in any of the tests performed.

Associated with the data

PRINCIPAL FEATURES

Associated with the image

Captures images and video sequences from any source or device.

Examines and edits (layers) the images and videos captured.

Allows the images to be stored in the patient�s clinical record to be chosen.

Sends the chosen images to the global medical image repositories (miniPACS)in a standard format (DICOM images).

Implements DICOM services with any device, allowing it to be convertedinto a DICOM modality and included in the global image repositories andother devices.

Captures the numerical values generated by different modalities and includesthem in the patient�s clinical record.

The modalities currently available include:Angiography Camera: CANON GF-60VAutorefractor/keratometer: NIDEK ARK-700, ARK-2000E, AOS-1100

TOPCON KR-8800Biometry: ULTRASCAN ALCONField Analyzer: ZEISS HUMPHREY 750iLensmeters: NIDEK LM-820, LM-990. TOPCON CT-60, CL-100,Laser: BAUSCH & LOMB TECHNOLAS 217Refraction System: INDO NIDEK RT-2100Retinal Camera: CANON CR6-45NM, TOPCON TRC-50IX,TRC-NW5STonometer: TOPCON CT-60Topography System: BAUSCH & LOMB ORBSCANWavefront Aberrometer: BAUSCH & LOMB ZYWAVE

NOTE: The list of modalities is constantly being updated.

MASTER MODULE


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LEMASTER MODULEDesigned to be used by the highest ranking administrative staff, MEDAS includesthe Master Module to allow direct access to all the information contained in thetables in the application�s database. It also makes it possible to totally personalisethe Calendar Module.

PRINCIPAL FEATURES

Clinic Management

Master FilesAllows all the parameters for the Calendar and Clinical Record Modules tobe set, defining the items that are part of an appointment, a patient file, adoctor file, etc.

Allows all the information in the programme�s database to be checked. Bydirectly accessing the tables in the database, you can create, perform advancedsearches and list:

· Appointments· Patients· Doctors· Messages· Users· Centres

BENEFITS OF AN ASP SERVICE

What is ASP?There has been a constant evolution in the way users and companies usecomputer applications, ranging from the costly development of custom-designedapplications (1970s and first half of the 1980s), to the intensive use of standardapplications installed in users� terminals (second half of the 1980s and 1990s),until reaching the most innovative, profitable and efficient concept to date insoftware use: ASP.

ASP (Application Service Provider) is defined as the rental of a software application,which is managed centrally and delivered via Internet. That is, in ASP users donot have to install the software package in their computer, rather they accessthe application through their default Internet browser (Internet Explorer 5.0 orlater). The application and data generated are stored in the Data ProcessingCentre (DPC) of the ASP provider with all the guarantees of service availability,security and privacy.

Clients do not have to purchase any proprietary product, rather they merely paya monthly fee for the entire hardware, software and communications infrastructurerequired. Thus, no investment in the elements making up the system is needed.

MEDAS has been envisioned to be used in ASP mode and the philosophy Payper Use, anyway, the client can decide to purchase MEDAS as a softwareapplication and install it on its own facilities.

SECURITY

Contingency plans in the event of disasters

Protection and care of data and back-ups

Restricted access to the facilities

Redundant infrastructures

Complies with regulations set forth in the Law on Data Protection

The ASP model has numerous advantages, including:

Quick to implement: does not need to be installed on users� terminals.

Quick migration and use: the application is accessed by a standard Internetbrowser.

High availability: user intervention is not required for installation, set-up,back-up copies, etc.

High profitability: for one payment per use, a tool is accessible that untilnow was only imaginable for large companies.

Everything included: the ASP service is more than just software rental, asthe package also includes administration, maintenance, back-up copiesand data protection, updates, privacy, etc.

Constantly uses state-of-the-art technology without the need to invest inhardware and software.

Service guarantees certified via contract, which have been impossible toobtain until now by using locally installed applications.

As the application is housed in the supplier�s DPC (Data Processing Centre), theASP service has certain security advantages that would be impossible to achievein a locally installed application:

Market potential

Time

70�s 80�s 90�s 00�s

Service-centred

Product-centred

MEDAS, MORE THAN SOFTWARE, A SERVICEMEDAS has been envisioned as a comprehensive service for specialised clinics.MEDAS has been developed following the ASP philosophy, as described below.

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Custom-designedapplications

Standard software

Outsourcing

Software asASP service

MEDAS - Full Brochure (English)

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