MEAL ELIGIBILITY RESIDENTIAL CHILD CARE INSTITUTIONS (RCCI)
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Transcript of MEAL ELIGIBILITY RESIDENTIAL CHILD CARE INSTITUTIONS (RCCI)
MEAL ELIGIBILITY RESIDENTIAL CHILD CARE
INSTITUTIONS (RCCI)
Wyoming Department of Education 2
Target Audience
Executive Director Food Service Directors of
residential child care institutions
Staff who determine meal eligibility
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Objective Comprehend the
implementation procedures & timelines of eligibility following the USDA approved guidelines.
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Eligibility Meal eligibility is the process
that determines a student’s eligibility for free, reduced-price, and paid meal benefits in the following programs: National School Lunch Program (NSLP)
School Breakfast Program (SBP)
Afterschool Care Program
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Day Students Day students are community
students who attend a school operated by an RCCI, but who do not live in the RCCI
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RCCIs with and without Day Students
Need a Statement of Facts
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Statement of Facts is a written statement
outlining the general policy of an RCCI which
would cause all its institutionalized children (not day students) to be
eligible for free meal benefits.
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Meal EligibilityThis is the simplest method of documenting
children’s eligibility. This Statement of Facts must be on file at the RCCI.
Example 1: All children are wards of the court. They are not permitted to earn, receive, or retain any money while in our custody.”
Example 2: Children may hold part-time jobs (up to 16 hours per week). The maximum earnings we have seen has been $_____ per week. We also permit students to receive up to $____ per week from home but require any money received or earned to be turned into our “bank” and to be drawn out only with permission.
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Residents of the RCCI may attend a public school or attend a school operated by the RCCI.
If a student attends a public school, a meal application should be completed to receive meals at the public school.
Meals served to an institutionalized child who may be a ward of the court are not automatically eligible to be claimed as free simply because he/she resides in an RCCI.
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An institutionalized child’s eligibility for free or reduced-priced meals is based on any income the child receives; family income is not considered.
Most meals for institutionalized children are claimed as free because the children’s personal income falls well within the eligibility guidelines.
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Enrollment List
All RCCIs must maintain a list of the names, ages (must be under twenty-one years of age), and entry and departure dates of all children participating in the National School Lunch or School Breakfast Program.
If the RCCI does not have a predetermined policy which dictates the allowable income to children, then it may record eligibility determination, by child, on a master list or an enrollment application.
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Enrollment List Both Master lists and rosters
must contain the following: Child’s name Child’s personal income (indicate zero if
no income is received) Frequency with which income is
received Date of eligibility determination Category of eligibility Approving official’s signature/initials
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Enrollment List
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Questions
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All RCCIs Without Day Students Can Stop
Here
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Eligibility (RCCIs with Day Students)
Eligibility is determined each school year in one or more of the following ways for day students:
► Income eligibility► Categorical eligibility Both require eligibility
applications Check page 13 of the manual.
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Eligibility Income eligibility: Students are income eligible in
the free or reduced-price category if their household size and income are within the USDA Income Eligibility Guidelines.
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EligibilityINCOME ELIGIBILITY GUIDELINES
(Effective from July 1, 2011 to June 30, 2012)
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FREE MEALS -- 130%
REDUCED PRICE MEALS -- 185%
Household Size
Annually
Monthly
Weekly
Every Two Weeks
Twice a Month
Annually
Monthly
Weekly
Every Two Weeks
Twice a Month
1
$14,157
$1,180
$273
$545
$590
$20,147
$1,679
$388
$775
$840
2
$19,123
$1,594
$368
$736
$797
$27,214
$2,268
$524
$1,047
$1,134
3
$24,089
$2,008
$464
$927
$1,004
$34,281
$2,857
$660
$1,319
$1,429
4
$29,055
$2,422
$559
$1,118
$1,211
$41,348
$3,446
$796
$1,591
$1,723
5
$34,021
$2,836
$655
$1,309
$1,418
$48,415
$4,035
$932
$1,863
$2,018
6
$38,987
$3,249
$750
$1,500
$1,625
$55,482
$4,624
$1,067
$2,134
$2,312
7
$43,953
$3,663
$846
$1,691
$1,832
$62,549
$5,213
$1,203
$2,406
$2,607
8
$48,919
$4,077
$941
$1,882
$2,039
$69,616
$5,802
$1,339
$2,678
$2,901
For each additional family member,
ADD
$4,966
$414
$96
$191
$207
$7,067
$589
$136
$272
$295
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Eligibility Categorical eligibility:Students are categorically eligible in
the free category if their family/household receives assistance such as:SNAPFDPIRFoster ChildrenRunaway and Homeless
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Foster Children Foster Children are also categorically
eligible for free meal benefits. However, they do not automatically qualify their household as categorically free. Appropriate documentation should be obtained from the State or local oversight agency indicating the status of the child as a foster child whose care and placement is the responsibility of the State or court. May 2012
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Runaway and Homeless Children
The 2004 Reauthorization Act established the Runaway and Homeless Youth Act, which granted automatic eligibility for free meals to migrant, homeless, and runaway youth.
RCCI’s may want to contact local school districts for information.
Migrant, homeless, or runaway youth on a list which has been certified, signed, and dated by the agency’s liaison or coordinator qualify for free meals without completing an application.
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Runaway and Homeless Children
Acceptable documentation to substantiate participation in a program for runaway children sponsored by RHYA must include:
Child’s name or a list of names of participating children;
Effective date(s); and Signature of the school district’s
homeless liaison.May 2012
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Runaway and Homeless Children
The following is a website that may assist LEAs in obtaining more information about the operations of the RHYA programs in their State:
http://www.acf.dhhs.gov/programs/oro/For further information on FYSB, see their
web site at: http://www.acf.hhs.gov/programs/fysb/index.html
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Direct Certification Direct Certification is the
process that allows household members receiving assistance such as SNAP or TANF, eligible for free meals without completing an application.
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Direct Certification Refer to pages 59 – 62 of the
Eligibility Manual for School Meals
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Direct CertificationIf you already have a Fusion user account: Request access to the Direct Cert R2 website1. Navigate your browser to
https://portals.edu.wyoming.gov/DirectCert/2. Complete the User Registration Request form,
you will need the following information: --Your name and email address --Your phone number --The organization you work for (either district or
institution)
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Direct Certification
3. Submit the form to request access to the website.
If you have any questions contact Keith Geringer at [email protected] or
307-777-2880
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Direct Certification
If you don't already have a Fusion user account:
1. Navigate your browser to http://fusion.edu.wyoming.gov/MySites/Register.aspx
2. Complete the Request Login form, you will need the following information:
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Direct Certification
--Your name and email address --Your WISE Staff ID --Your Phone Number --The organization you work for
(either district or institution) --Select "Direct Cert R2 Users" from
the Roles list
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Direct Certification
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Need help? Contact Keith Geringer at [email protected] or 307-777-2880
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QUESTIONS?
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All RCCIs Who Do Have School Districts Determine
Free and Reduced Applications
Can Stop Here
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What is an Application?
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An application is a free and reduced meal benefit form submitted by an individual household for ALL children in that household.
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Application Process Must use application sent by “WDE”
1. You can add to the application without approval from Terry or Tamra.
2. You cannot delete any information from the application.
3. The FNS web site at: www.fns.usda.gov/cnd has prototype applications translated in a number of languages.
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Application Process Informing households (pages 7-9)
1. Sent to all households at beginning of the School Year.
2. Applications must be supplied to new enrollments through out the School Year.
3. If computer or web-based applications are used, paper copies must still be issued to all families.
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Application Process Benefits prior to processing (page 15)
Households with approved applications from previous year.
New students in an LEA with prior approvalStudents who transfer from one school to
another with the same LEA• Carryover of previous year’s eligibility – 30
operating days
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Application Process Verifying that applications are complete
(pages- 16-18) Citizenship/legal status Income conversion of different income
frequencies (pages 18- 19) Determining Eligibility ( page 20)
1. Categorical2. Income
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QUESTIONS