M&E Policies and Procedures Operation A Manual - Jan 2010
Transcript of M&E Policies and Procedures Operation A Manual - Jan 2010
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M&E – Policies and Procedures
Monica Kansiime
By
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Policy objectives
To ensure that:
There are effective mechanisms for systematic datacollection at different operational levels and that
this information is provided to facilitate timelydecision making
Management and main stakeholders are provided with indicators of progress, efficiency and effectiveness
Milestones are tracked and performance indicatorsmonitored
Organisational learning is promoted.
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Scope and purpose
Tracking the implementation of research fordevelopment initiatives
Tracking the outcomes and impacts of ASARECA interventions – how human,financial and physical resources are converted
into outputs Facilitating Organization Lessons Learning
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Responsibility M&E Unit takes lead in monitoring the
implementation of the OP, particularly;
Setting up M&E systems and structures, fortracking, documenting and assessing progress
Technical support and capacity strengthening toprograms/units/projects for implementation of the
M&E strategy Mainstreaming best practices and organizational
learning
Others: ED, DED, Programs / Units, Subgrantees (pg 309)
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Monitoring organizational performance
Identification and tracking of KPIs,
Semi-annual and annual performance reports /
data - from all programs/units Feedback from key stakeholders regarding
their assessment of ASARECA’s progress
Case studies, lessons learned, best practicesshared among ASARECA staff, partners and stakeholders
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Monitoring research initiatives
M&E plans, work/operational plans
Semi-annual performance reports
Semi-annual technical and financial reports
Field visits by respective PMUs, projectleaders and other ASARECA staff whererelevant – followed by a field visit report
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Evaluation Procedures
An entity to be reviewed initiates and preparesTOR
Reviews commissioned by the DED
Review reports shall be submitted to the DEDwithin one month of completion of field work
Recommendations arising from the evaluation
shall be discussed and shared with the concerned entity
Action plans to address recommendations
developed with the concerned parties involved
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Key control processes M&E activities to be guided by the ASARECA M&E
framework Programs/units/ & projects to develop logical
frameworks, M&E plans, specifying areas of contributionto the ASARECA outputs
PMUs in conjunction with M&E unit assess performanceof the projects as well as validating the reported progress
Mid and end term evaluations of the research projects Periodic data quality assessment
Participation - providing and obtaining feedback to and fro partners and beneficiaries on progress and proposed
actions PM&E checklist
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Pre-planning Feasibility, situation,
appraisal
Planning Strategic &
operational plans,
budgets, resources
Implementation Baselines, work
plans, activities
Monitoring &
reporting Field visits, self
evaluations, internalreviews, progress
Evaluation Mid term & final,
impact, process
Reflection &
learning Lessons & best
practices
PM&Ecycle
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Focus for 2010
Concentration on four intervention areas:
1. Strengthening M&E capacity of ASARECA and
partners
2. Establishing appropriate M&E systems and structures
3. Tracking and documenting outcomes and impacts of ASARECA interventions.
4. Mainstreaming best practices of M&E in
ASARECA
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Strengthening M&E capacity
Refresher training for ASARECA program staff
In country trainings of Implementing partners
and NARS and subsequent follow up visits
Training of trainers (TOT) workshop in M&E
Support programs to conduct review meetings
Support one stream B CGS projects – participatory M&E
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M&E systems and structures
Finalize ASARECA performancemonitoring plan
Finalize the automated M&E reportingtemplate, conduct training for users,coordinate the installation and maintenance
of the system
Provide support to programs and units for
operationalization of the reporting system
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Outcomes and Impacts M&E
Implementation of the outcome and impactmonitoring and evaluation framework willcommence
Conduct baseline study for selected keyperformance indicators – organization and program/projects
Undertake internal studies of some selected ASARECA interventions to validate the OIMEframework
Share key successes with partners
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Mainstreaming M&E best practices
Conduct annual regional meeting for allpartners
Facilitate partner exchange visits to share and learn from various experiences
Establish an M&E e-forum for ease of
communication and sharing variousdevelopments in M&E
Documentation and sharing of best practices
amongst partners
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THANK YOU
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M&E strategy
M&E purpose: Performance –based M&Esystem institutionalized in ASARECA
ASARECA Result 1: Performance driven governanceand management structures and systems established
and operational
M&E Capacity of ASARECA and partners
strengthened
Appropriate M&Estructures and systems
established and
operational
Outcomes and impacts of ASARECA
documented and
disseminated