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M&E in the GEF
Kseniya TemnenkoKnowledge Management Officer
Extended Constituency Workshop11 – 13 October 2011
Tashkent, Uzbekistan
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Monitoring and evaluation (M&E) and results-based management (RBM) in GEF-5
M&E policy for GEF-5 M&E Minimum Requirements Involvement of focal points Evaluation planning for GEF-5 ASK ME database Climate-Eval: community of practice
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Result based management - Setting goals and objectives, Monitoring, learning and decision making
Evaluation is a “reality check” on RBM RBM, especially monitoring, tell whether
the organization is “on track” Evaluation could tell whether the
organization is “on the right track”
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Two overarching objectives:Promote accountability for the achievement of
GEF objectives through the assessment of results, effectiveness, processes, and performance of the partners involved in GEF activities.
Promote learning, feedback, and knowledge sharing on results and lessons learned among the GEF and its partners as a basis for decision making on policies, strategies, program management, programs, and projects; and to improve knowledge and performance.
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Reference to GEF Results-based Management (RBM) Strengthened knowledge sharing and learningClarification of roles and responsibilities Stronger role for GEF Operational Focal Points in M&E Inclusion of programs and jointly implemented
projectsBaseline data for M&E to be established by CEO
endorsementNew Minimum Requirement on engagement of GEF
Operational Focal Points in project and program M&E activities
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Operating Level
(bottom-up)
Institutional Level
(top-down)
Project Objectives
Focal Area Goal
GEF Strategic
Goals
Focal Area Objectives
GEBImpacts
OutcomesOutputs
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Project and Program Design Implementation Evaluation
LFA/Results frameworkM&E Plan
Management, monitoring, and learning
Monitoring of progress; midpoint course correction as needed
Terminal EvaluationsLessons Learned
Lessons learned; Good practices
Adapted from the World Bank’s Results Focus in Country Assistance Strategies, July 2005, p. 137
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M&E contributes to knowledge building and organizational improvement: Findings and lessons should be accessible to target
audiences in a user-friendly way Evaluation reports should be subject to a dynamic
dissemination strategyKnowledge sharing enables partners to capitalize
on lessons learned from experiences Purpose of KM in the GEF:
Promotion of a culture of learning Application of lessons learned Feedback to new activities
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GEF Council
Project and Program Implementation Reports Agency Portfolio Reports Project documents with M&E plans
Corporate evaluations Project and Program Independent evaluations
Project and Program evaluations
GEF Secretariat GEF
Evaluation Office Agency
evaluation units
Agency GEF coordination units
GEF projects and programs
Project and Program Implementation Reports Project and Program monitoring documentation Terminal evaluations
Annual evaluation reports Overall Performance Study (to Assembly) Annual Work Program and Budget
Annual Monitoring Report Evaluation Management Response Programming documents and indicators Results Based Management
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Advice
Oversight
M&E Policy
GEF Evaluation
Office, Evaluation Partners
COUNCIL
Enabling Environment
STAP
GEF Evaluation
Office
GEF Secretariat,
GEF Agencies
Partner Countries,
NGOs, Private Sector,
Communities
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A management response is required for all evaluation reports presented to the GEF Council by the GEF EO
GEF Council takes into account both the evaluation and the management response when taking a decision
GEF EO reports on implementation of decisions annually (Management Action Record)
In the case of Country Portfolio Evaluations countries have the opportunity to provide their perspective to Council as well
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Design of M&E PlansConcrete and fully budgeted M&E plan by CEO endorsement for FSP and CEO approval for MSP. Project logical frameworks should align with GEF focal area results frameworks. M&E Plan should include:
SMART indicatorsBaseline data for M&E by CEO endorsementMid Term Reviews (where required or foreseen) and Terminal Evaluations included in planOrganizational set up and budget for M&E
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Implementation of M&E Plans Project/program monitoring and supervision will
include execution of the M&E plan:
Use of SMART indicators for process and implementation
Use of SMART indicators for results Baseline for the project is fully established and
data are compiled to review progress Organizational set up for M&E is operational and
its budget is spent as planned
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Project/Program Evaluations: All full sized projects and programs will be
evaluated at the end of implementation Evaluations should:
Be independent of project management or reviewed by GEF Agency evaluation unit
Apply evaluation norms and standards of the GEF Agency Assess, as a minimum, outputs and outcomes, likelihood
of sustainability, compliance with Minimum Requirements 1 & 2
Contain basic project data and lessons on the evaluation itself (including TORs)
Should be sent to GEF EO within 12 months of completion of project/program
Guidelines for evaluating MSPs/EAs will be developed14
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Engagement of Operational Focal Points
M&E plans should include how OFPs will be engaged
OFPs to be informed on M&E activities, including Mid Term Reviews and Terminal Evaluations, receiving drafts for comments and final reports
OFPs invited to contribute to the management response (where applicable)
GEF Agencies keep track of the application of this requirement in their GEF financed projects and programs
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Keep track of GEF support at the national levelKeep stakeholders informed and consulted in plans,
implementation and results of GEF activities in the country
Disseminate M&E information, promoting use of evaluation recommendations and lessons learned
Assist the Evaluation Office, as the first point of entry into a country: identify major relevant stakeholders coordinate meetings assist with agendas coordinate country responses to these evaluations
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GEF-5 cross-cutting capacity development strategy: Fifth component: enhancing capacities to monitor and
evaluate environmental impacts and trends. This should be identified as a priority in the NCSA capacity development action plan
The capacity development plan should be formulated as a medium size project, or it should be integrated into a broader proposal that would be formulated as MSP or FSP – if MSP it should have 1:1 cofunding
Development of regional partnerships could be considered
Funding from $44m set-aside for capacity development
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Consolidation and strengthening of the four streams of evaluative evidence: Country Portfolio Evaluations: up to 15 during
GEF-5 Impact Evaluations: International Waters,
Climate Change and other focal areas Performance Evaluations: APR continued and
strengthened as well as independent process reviews
Thematic Evaluations: focal area strategies and adaptation
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Verification and ratings of outcome and progress toward impact
Coverage of the reform process: GEF project cycle and modalities, direct access, STAR, paragraph 28
Increased attention to the catalytic role of the GEFTrends in ownership and country drivennessTrends in global environmental problems and
relevance of the GEF to the conventionsMore in-depth look at the focal area strategies,
including sustainable forestry managementBetter understanding of the longer term impact of
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Project cycle issues: efficiency of decision making in the GEF?
SIDS issues?Stakeholder consultations: are the ECW developing
in a continuous consultation process? What more would be needed? Is e-survey sufficient?
Follow-up from OPS4 – governance, Global and regional projects
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Projects Approved: Active and Completed
TOTAL 238 Projects61 BD, 64 CC, 22 IW, 19 LD, 35 MF, 21 POPs, 16 ODS
176 Active, 62 Completed
NATIONAL 185 Projects Number Focal Area Grant and Co-finanicng
148 Active, 37 Completed 5954281712123
CCBDMF
POPsODSLDIW
2.7 B350 M628 M141 M 227 M 259 M
34 M
GEF Grant $610 M
Co Financing $3.72 B
REGIONAL 41 Projects GEF Grant $165 M Co Financing $804 M
6 BD, 2 CC, 19 IW, 5 LD 6 MF, 4 POPs, 4 ODS
GLOBAL 12 Projects GEF Grant $196 M Co Financing $216 M
1 BD, 3 CC, 2 LD, 6 MF
Armenia, Azerbaijan, Belarus, Kazakhstan, Kyrgyz Republic, Kyrgyzstan, Russian Federation, Tajikistan, Turkmenistan, Uzbekistan
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Biodiversity in the GEF
Climate Change in the GEF
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Community of practice on evaluation of climate change and development
Sharing best practices on climate change and development evaluation
500+ members
Online tools for participation: Website: www.climate-eval.org Linkedin Group Social media News letters Blog (soon!)
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International Conference in Alexandria in 2008 World Bank publication (book)
Evaluating Climate Change and Development (van den Berg and Feinstein, 2009)
Electronic library (400+ reports) Webinars Studies
Meta-Evaluation of Mitigation Studies Adaptation Framework for M&E 3 more underway
Partnership – SEA Change , IDEAS Supporters
SIDA, FOEN, GEFEO
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Knowledge Sharing of Evaluations:
Are you receiving GEF Evaluations? What format of communication of evaluation findings is
the most useful for your work?
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Thank you
www.gefeo.org
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