Eligibility TrainingMcKinney Vento, No Income, Revised Selection

Criteria and Eligibility VerificationSeptember 9, 2010

Find definition Page 10 (mark out Homeless) Page 11 (replace with new page) How do we document homeless?

McKinney Vento

Example (review team mentioned this specific example numerous times)◦ Mom is currently not working, she is living with

her boyfriend he provides housing and pays the bills. The boyfriend is not the child's father. Mom is considered homeless due to McKinney Vento.

◦ Mom is currently not working, she is living with her boyfriend he provides housing and pays the bills. The boyfriend is not the child’s father. Mom is eligible due to no income.

McKinney Vento

Inconclusive

No Income

◦ Mom brought in birth certificate, shot record form 2050 and BCBS card, and referral letter from TTUEHS. Mom said she and her children live with her friend because she and husband separated last month.

◦ Mom came in to do application. She brought birth certificate, shot record, and Medicaid card. Family was referred by Ballenger Head Start. Mom and dad do not work and they live with (dad) grandparents. Parents have not worked in over a year. Mom said they do receive Food stamps, Medicaid and WIC.

McKinney Vento

Homeless

Inconclusive

Examples◦ Mom provided shot record and birth certificate. Mom

stated that her and her four children are living with her mom and that she is pregnant with her fifth. She is looking for a job at this time, but is going to wait until the baby is born in September. Mom stated that the children are on Medicaid but that she didn't have the new card with her.

◦ This is a single parent family. Mom is unemployed and is going to start College August 2010. Family is living with Grandparents. Family is not under section 8 housing. Family is receiving food stamps. Child is on WIC and Medicaid. Family is not receiving CCS or TANF.

McKinney Vento

Inconclusive

Inconclusive

◦ parent came in to complete application. she stated that she is currently living with a friend and seeking employment. she is a single parent with 4 children. she brought in copy of Medicaid, shot record , b-certificate.

◦ Mom is living with her sister due to economic needs. She is a single mom with one child. She used to received TANF but not anymore, she is receiving food stamps and child has Medicaid. Brought Birth Certificate, Shot Record and Medicaid

McKinney Vento

Inconclusive

Homeless

Issue◦ 2 out of 8 were inconclusive◦ 25% random were not documented correctly◦ Same thing the review team found

How do we fix it?◦ Created a tool to help in determining homeless

McKinney Vento

On 28 Steps, Before Step 3, Complete McKinney Vento Determination

Pass out McKinney Vento Determination Taken Directly From McKinney Vento Act Parents will be responsible for answering

questions, you can explain information, but the parent makes the decision

McKinney Vento

McKinney Vento Determination Questionnaire

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3.

4.5.

McKinney Vento Determination Questionnaire

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10

SIGN DATE

Contact NoteMom came in to do application. She brought birth certificate, shot record, and Medicaid card. Family was referred by Ballenger Head Start. Mom and dad do not work and they live with (dad) grandparents. Parents have not worked in over a year. Mom said they do receive Food stamps, Medicaid and WIC.

Inconclusive

Mom came in to do application. She brought birth certificate, shot record, and Medicaid card. Family was referred by Ballenger Head Start. Mom and dad do not work and they live with (dad) grandparents. According to MVDQ , they are living there due to economic hardship, this makes eligible due to McKinney Vento. Parents have not worked in over a year. Mom said they do receive Food stamps, Medicaid and WIC.

Homeless

How do we document no income?

No Income

◦ Mom is living in her own home with her three children. She currently not working, so there is no income. They also just moved in mid-March to a new place.

◦ Tasha is a single mom. She is currently not working right now, so she has no income. She lives in her own home with her twins.

◦ Mom came in to complete recruitment. Mom and dad separated in 2009. Mom does not work and has NO income at this time. She is currently looking for a job. Family is in transition due to separation and divorce.

No Income

Inconclusive

Inconclusive

Inconclusive

Issue◦ 3 out of 3 were inconclusive◦ 100% random were not documented correctly◦ Same thing the review team found

How do we fix it?◦ Ask parents who are providing no income to

complete a self declaration of income status

No Income

Update in apple training pg 8, ◦ No Income Declaration

Pass out Updated Documents Needed for Recruitment Page

No Income

Must have’s:◦ Printed Name & Signature◦ Date◦ No income for last 12 months

What Ifs Parent worked 1 week in last 12 months?

Must provide pay stub for that 1 week, then would not need declaration

Parent worked 9 months in last 12 months? Must provide pay stubs for those months, then would not need

declaration Parent worked last year?

As long as work was not done in the last 12 months from recruitment date, the parent does not need to provide income, but must sign an income declaration

No Income Declaration

◦ Mom is living in her own home with her three children. According to income declaration, mom has not worked in last 12 months. They also just moved in mid-March to a new place.

◦ Tasha is a single mom. She is currently not working right now, but did work 3 months ago, mom provided pay stubs for those weeks. so she has no income currently. She lives in her own home with her twins.

◦ Mom came in to complete recruitment. Mom and dad separated in 2009. Mom does not work and has NO income at this time. She worked previously and provided pay stubs for those weeks. She is currently looking for a job. Family is in transition due to separation and divorce.

Contact Note

No Income

Income Taken

Income Taken

Issue Children classified as foster care were also homeless

How do we fix?◦ Update current selection criteria to ensure that

foster care children are not counted as homeless

Selection Criteria

Pass out new selection criteria

Selection Criteria Revision

Selection Criteria Revision

Totals can never end in a 3

Issues◦ Incomplete Forms◦ More than 1 area checked◦ No checks on number 3◦ No signatures

How Do We Fix◦ Train on how to complete form with new CP print

out◦ Explain how monitors will verify incomes from

applications completed prior to August 16th.

Eligibility Verification

Eligibility Verification for Applications completed prior to 8/16th

◦ Monitor team will bring income with them◦ Re-Verify income◦ Put their information in CP◦ Print out Eligibility Verification◦ Complete #3 and sign◦ FSW will put in participants brown folder, Flap 1

Eligibility Verification

Eligibility Verification for Applications completed after 8/16th

◦ Eligibility Verification prints out with recruitment applications

◦ Complete #3 and sign◦ Eligibility Verification stays with recruitment◦ Monitor will check for completeness and initial

Pass out Sample Eligibility Verifications

Eligibility Verification

• Check Yes-if any box in #4 but Over-Income is checked•Check No-if Over-Income

What step is #5 completed in CP? Step 17

•Check Stub•Child Care Services 2050•Child Support•College Grants and/or Scholarships•Employer Letter•Foster Care Letter Amount•Foster Care Reimbursement•Homeless No Income Taken

•Income Tax Form 1040•Income Tax Return•Letter of Support•No Income•Social Security•Social Security Supplemental Income•SSI Documentation

•TANF•Unemployment•Unemployment Compensation Benefits•W2•Workmen's Comp

Drop Down Box Options

Write in:For No Income-Income DeclarationFor Homeless-McKinney Vento Determination Questionnaire

SIGN

What ifs◦ You update the family information and it won’t let

you continue w/o putting in information Input date, name and other info required, DO NOT

PRINT and/or SIGN if you did not verify income Monitors will fix when they re-verify previous incomes

QUESTIONS?