MC Travel Agency Enhanced Data Spec v13
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Transcript of MC Travel Agency Enhanced Data Spec v13
Enhanced Data Specification Travel Agent Enhanced Data Specification
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Updated 11-01-05
Table of Contents
1. INTRODUCTION ................................................................................................................................................... 3
1.1 SCOPE AND PURPOSE ............................................................................................................................................... 3
1.2 DOCUMENT CHANGE CONTROL ............................................................................................................................... 3
1.3 REFERENCES ............................................................................................................................................................ 3
1.4 PLANNED UPDATES .................................................................................................................................................. 3
2. OVERVIEW ............................................................................................................................................................ 4
2.1 USAGE ..................................................................................................................................................................... 4
2.2 CHANGE CONTROL ................................................................................................................................................... 4
2.3 SUPPORTING DOCUMENTATION................................................................................................................................ 4
3. ABOUT THIS GUIDE ............................................................................................................................................ 5
3.1 AUDIENCE ................................................................................................................................................................ 5
3.2 TERMINOLOGY ......................................................................................................................................................... 5
3.3 FOR MORE INFORMATION ........................................................................................................................................ 5
4. INTRODUCTION TO TRAVEL AGENT FORMAT ......................................................................................... 5
4.1 END TO END PROJECT REQUIREMENTS .................................................................................................................... 5
4.2 THE ROLE OF TRAVEL AGENCY ............................................................................................................................... 7
5. NON-FINANCIAL DATA ..................................................................................................................................... 8
5.1 BACKGROUND .......................................................................................................................................................... 8
5.2 OBTAIN DATA .......................................................................................................................................................... 8
5.3 TRANSMIT DATA ...................................................................................................................................................... 8
5.4 DELIVER DATA ........................................................................................................................................................ 8
5.5 ENHANCED DATA SPECIFICATION PHILOSOPHY ....................................................................................................... 9
5.6 TRANSPORT MECHANISM ......................................................................................................................................... 9
5.7 MEMBER IMPLEMENTATION ..................................................................................................................................... 9
5.8 FINANCIAL TRANSACTIONS ...................................................................................................................................... 9
5.9 TRANSLATE AND MAP FORMATS ............................................................................................................................. 9
5.10 PREPARE FOR LINKING AND PERFORM LINKING ..................................................................................................... 9
5.11 ROUTE TRANSACTIONS .......................................................................................................................................... 9
5.12 PROCESS USING VERSION CONTROL ...................................................................................................................... 9
6. REPORTING ........................................................................................................................................................ 11
6.1 OVERVIEW ............................................................................................................................................................. 11
6.2 REPORTING ............................................................................................................................................................ 11
7. PROCESSING CYCLES...................................................................................................................................... 12
7.1 ISSUER PROCESSING CYCLES ................................................................................................................................. 12
7.2 EXCEPTION PROCESSING ........................................................................................................................................ 12
7.3 EXCEPTION ITEMS WITH ENHANCED DATA RECORDS ............................................................................................ 12
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7.3.1 Reversals ...................................................................................................................................................... 12
7.3.2 Chargebacks ................................................................................................................................................. 12
7.3.3 Request for Copy .......................................................................................................................................... 12
7.4 CREDIT WITH ENHANCED DATA RECORDS ............................................................................................................. 12
7.4.1 Refund Numbers ........................................................................................................................................... 12
7.5 INFORMATION BEING PASSED ................................................................................................................................. 13
8. MESSAGE SYNTAX RULES AND GENERAL INFORMATION ................................................................. 14
8.1 CHARACTER SET .................................................................................................................................................... 14
8.2 DATA ELEMENT FORMAT ....................................................................................................................................... 14
8.3 DECIMAL MARKS ................................................................................................................................................... 15
8.4 TRIAD SEPARATORS ............................................................................................................................................... 15
8.5 ORDER OF DATA ELEMENTS .................................................................................................................................. 15
8.6 VERSION CONTROL ................................................................................................................................................ 15
8.7 MESSAGE CONSTRUCTION USING ENHANCED DATA .............................................................................................. 15
8.8 FILE NAMING CONVENTIONS ................................................................................................................................. 15
8.8.1 Other conventions ........................................................................................................................................ 16
9. FILE STRUCTURE .............................................................................................................................................. 17
9.1 USAGE INDICATORS ............................................................................................................................................... 17
9.2 USE OF THE COUPON RECORD ................................................................................................................................ 17
9.3 MESSAGE DEFINITION ............................................................................................................................................ 19
9.3.1 File Header Record – Mandatory for each file ............................................................................................ 19
9.3.2 Data Record – Mandatory for all Transactions ........................................................................................... 20
9.3.3 Coupon Record – Optional – Air Transactions only. ................................................................................... 28
9.3.4 File Trailer Record – Mandatory for all Transactions ................................................................................ 29
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1. INTRODUCTION
1.1 Scope and Purpose
This document defines the Enhanced Data Specification for the Travel Agent Sector.
1.2 Document Change Control
1.3 References
[2] ISO 3-Letter Alphabetic Currency Code (ISO 4217-1995)
[3] ISO 2-Letter Alphabetic Country Code (ISO 3166-1993)
1.4 Planned Updates
None planned.
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2. OVERVIEW
2.1 Usage
This document defines the Enhanced Data Specification for the Travel Agent sector. It is a working document for
use when implementing the specification at TRAVEL AGENCYs, Issuers and third parties.
2.2 Change Control
None expected (subject to high development cost)
2.3 Supporting Documentation
For detailed example message scenarios and the resulting populated data files, please refer to Appendix B.
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3. ABOUT THIS GUIDE
This guide provides:
Basic development principles for the TRAVEL AGENCY Travel Agent Enhanced Data Specification.
A description of TRAVEL AGENCY‟s Travel Agent Enhanced Data Specification.
Processing requirements for TRAVEL AGENCYs and Issuers when providing enhanced data.
Implementation considerations for evaluation by TRAVEL AGENCYs and Issuers.
3.1 Audience
This guide is for TRAVEL AGENCY use only and other personnel who manage TRAVEL AGENCY transaction
data.
3.2 Terminology
The terms member, Acquirer, and Issuer are used throughout the guide to indicate a member or processor.
The term Merchant is used throughout the guide to indicate any person or business selling goods or services, for
example, a Travel Agent or Airline.
(NOTE: For airline bookings made by TRAVEL AGENCYs, the airline is usually the Merchant)
3.3 For More Information
TRAVEL AGENCY staff are available to assist members during the development and implementation of this
specification.
Introduction to TRAVEL AGENCY Format
The commercial requirement for this new file is to provide corporate customers with the level and quality of data that
they require. From this data, Lodge, MIS and reconciliation reporting can be supported, thus enhancing the value of
the TRAVEL AGENCY Corporate Card. This will enable TRAVEL AGENCY to work with Card Issuers to
promote their respective products to corporate clients.
TRAVEL AGENCY Corporate helps companies manage and reconcile their travel and entertainment (T&E)
expenses. The Travel Agent Enhanced Data Specification supports the Corporate card which is marketed to mid and
large-sized companies and government entities. Specifically, the TRAVEL AGENCY format provides the detail
necessary to support Lodge Accounts.
TRAVEL AGENCY has established the TRAVEL AGENCY Enhanced Data Specification, a message format that
contains descriptive information about a commercial client‟s TRAVEL AGENCY transactions.
3.4 End to End Project Requirements
In order to fulfil the market requirements, the following actions are required:
Issuers create agreements with TRAVEL AGENCY who supply the enhanced data for their customers using (or
wishing to use) a Corporate Card. This enhanced data can include cost centre information which is required to
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operate a Lodge Card.
The Enhanced Data is matched by the Issuer against the financial data received . Financial transactions are
processed through the normal Merchant to Acquirer to Issuer route. It should be remembered that the airline is
usually the Merchant for airline transactions (save for British Airways on net fares 1 June 2002).
Enhanced data can then be provided to the Corporate Customer‟s MIS package (e.g. Infospan, Scorpion,
Captura) to support negotiations and purchasing decisions.
Enhanced data can be included (printed or electronic) with the Corporate Card statements to improve/ease T&E
reporting and reconciliation.
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3.5 The Role of Travel Agency
1. To define and maintain a standard format for enhanced data obtained from TRAVEL AGENCYs. This standard
is available to all card Issuers for implementation with TRAVEL AGENCY. Specifically this data format
supports the data requirements for reconciliation of a Lodge product.
2. To work with the major airline Acquirers to improve the quality and quantity of data passed to Issuers. This is to
continually improve the match rate between the financial transaction and the enhanced data feed ensuring a high
“match” rate.
3. Assist with recommendations regarding the flexible reporting required by the Corporates through their MIS
packages.
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4. NON-FINANCIAL DATA
4.1 Background
Enhanced data is purchase-related information that is obtained from TRAVEL AGENCY at the time of ticketing an
airline reservation. This includes information regarding the travel details together with specific client reference data
input during the reservation process – e.g. cost centre, project code etc. This data is transmitted to commercial clients
in electronic form through a process consisting of the following three phases:
Note: For most airline sales made by a TRAVEL AGENCY , the airline is the Merchant.
4.2 Obtain Data
Enhanced data may be extracted or captured from TRAVEL AGENCY‟s back office system "WINGS"
4.3 Transmit Data
Enhanced data is normally routed from the point of data capture directly to Issuers systems.
4.4 Deliver Data
Enhanced data can be delivered to commercial clients in electronic form so that it can be interpreted and used
directly by applications receiving the data. Accounting system receiving applications may include a Management
Information System (MIS) like Infospan, or a General Ledger.
The routing of enhanced data information and financial data from the same purchase transaction is shown in Figure
5–1. Enhanced data may follow the same or alternative delivery channels as financial data.
Corporation
$
Issuer
Cardholder
$
Acquirer
Booking
Paper
Invoice
CRS
Statements Enhanced Data
Financial Transaction Details
Airline
Travel Agent
For Non-Air Transactions
Statement File Financial Transaction
Provider
Figure 5–1: Enhanced Data Delivery Methods
NOTE: Issuers may pass enhanced data and financial data unmatched to commercial clients for matching and
reporting if the client has the appropriate MIS tools.
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4.5 Enhanced Data Specification Philosophy
With businesses becoming more advanced in using electronic purchase data to manage expenses and also using data
for accounting and reporting purposes, various market sectors are requesting transmission of new purchase data
elements as enhanced data.
To meet market needs, TRAVEL AGENCY has introduced the TRAVEL AGENCY enhanced data format.
The TRAVEL AGENCY enhanced data format is a standardised fixed record length format developed to transport
T&E message details between businesses.
4.6 Transport Mechanism
The message format may be transmitted between participating parties through an agreed transport mechanism.
Options include, but are not limited to TCP/IP, VANS, email etc.
4.7 Member Implementation
To process the new message format, Acquirer, Merchant applications and Issuer commercial MIS applications must
perform the following functions:
4.8 Financial Transactions
Acquirers should handle TRAVEL AGENCY financial transactions as normal and pass for onward transmission.
4.9 Translate and Map Formats
Issuers must be able to receive, process (if necessary) and forward the fixed format message structure as defined in
this guide. The ultimate end point is the commercial client‟s MIS application and production of Corporate Card
statements.
Internal software application formats may be variable-length. When translated into fixed-length format, variable-
length fields are expanded to their maximum length.
4.10 Prepare for Linking and Perform Linking
Financial information and enhanced data are transmitted as separate transactions. It may be necessary to match the
data before it can be used by commercial clients.
Issuers must perform the matching unless this is accomplished by the commercial client‟s MIS application. Matching
methods vary according to the routes that transactions take and whether the financial transaction (TC 05) arrives
before, after, or at the same time as the enhanced data transaction.
4.11 Route Transactions
Transactions must be routed to the appropriate Issuers and optionally onwards to commercial clients. The content of
messages is known to the sender, receiver, and translation points but need not be opened between these points.
4.12 Process Using Version Control
Business requirements continually change as new or existing users of enhanced data introduce new business
requirements. As TRAVEL AGENCY issues upgraded versions of the format, version control maintains recognition
of each version. For example, receiving systems capable of supporting Version 2.0 of the Travel Agent‟s format
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should also support Version 1.0 but need not have the capability to process the new data elements in Version 3.0.
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5. REPORTING
5.1 Overview
With the availability of enhanced data to Issuers, a value added service may be offered to Commercial Card users.
The following information may help in defining a service offering.
5.2 Reporting
Issuers and commercial clients may consider upgrading their reporting systems to report the enhanced data.
Reporting may include, but is not limited to, the following sample report types:
Support for Lodge product accounting.
Detail GL-accounting.
Pre-populating employee business travel expense reports to simplify reconciliation.
Various analyses, such as:
Flexible breakdowns of travel split by vendor type, by traveller (with a hierarchy to department).
Project code analysis.
Cost centre analysis.
Consolidated company travel expenses.
Aggregate detail purchases from a specific Merchant.
Separate different types of product purchases in a single transaction.
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6. PROCESSING CYCLES
6.1 Issuer Processing Cycles
Enhanced data must not affect the posting and settlement of financial information.
TRAVEL AGENCY recommends that Issuers consider an initial data flow of TC 05 financial information to satisfy
a client‟s billing and settlement needs, followed by a secondary data flow of matched enhanced data for reporting
purposes.
Data must arrive together and be matched at the Issuer or corporate. Unmatched items can either be put in suspense
or chased to the client. This is an Issuer product decision.
6.2 Exception Processing
This section describes a variety of additional guidelines for Merchants, third-party processors and Issuers when
processing enhanced data transactions.
6.3 Exception Items with Enhanced Data Records
This section describes how exception items for enhanced data transactions are processed.
6.3.1 Reversals
When a reversal is processed, the same detailed data that was contained in the original financial transaction record
must be provided. No enhanced data records should be produced. Existing reversal processing requirements must be
followed.
6.3.2 Chargebacks
When a chargeback is processed, no additional detailed non-financial data is required. Existing chargeback
processing requirements must be followed.
NOTE: In addition to adjusting financial data, Issuers must make any adjustments necessary for the non-financial
data provided on the cardholder account.
6.3.3 Request for Copy
When a Request for Copy (RFC) is processed, no additional detailed non-financial data is necessary. Existing RFC
processing requirements must be followed.
6.4 Credit with Enhanced Data Records
When a credit is processed, Travel Agents must provide the same level of detailed data that was contained in the
original financial transaction and the related non-financial enhanced data records. The handling of a returned item
may be different than an adjustment in price.
6.4.1 Refund Numbers
All credit information from the Travel Agent should include the Refund Number, the Original Ticket number and the
Credit Note Number.
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6.5 Information being passed
Information being passed between parties will be agreed by the Corporate customer and the Travel Agent directly.
This agreement may already be in force.
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7. MESSAGE SYNTAX RULES AND GENERAL INFORMATION
The Travel Agent enhanced data format requires a new set of syntax rules to prepare message text to be exchanged
between Merchants, Acquirers, Issuers, TRAVEL AGENCY, and commercial clients.
7.1 Character Set
TRAVEL AGENCY syntax rules use the Level B character set that is based on the 7-bit codes in the basic
International Organisation for Standardisation (ISO) 646 standard.
NOTE: Future requirements may include using corresponding 8-bit codes in ISO 6947 and 8859 or other bit codes
when transferring binary information such as digitised signatures.
The representative values for the Level B character set are shown in Table 8–1
Table 8–1: Level B Character Set
Values ASCII Value(hex code) Character Set
A to Z 41–5A Letters, upper case
a to z 61–7A Letters, lower case
0 to 9 30–39 Numerals
20 Space character
. 2E Full stop
, 2C Comma
- 2D Hyphen and minus sign
( 28 Opening parentheses
) 29 Closing parentheses
/ 2F Oblique stroke (slash)
' 27 Apostrophe
+ 2B Plus sign
: 3A Colon
= 3D Equals sign
? 3F Question mark
! 21 Exclamation mark
" 22 Quotation mark
% 25 Percentage sign
& 26 Ampersand
* 2A Asterisk
; 3B Semicolon
< 3C Less-than sign
> 3E Greater-than sign
7.2 Data Element Format
The message guide identifies a data element‟s format, including the type of characters and maximum length.
The representative values for character types and data element lengths in the Format column of the sector-specific
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message template are shown in Table 8–2.
Table 8–2: Data Element Format Identification
Value Format Type
A Alphabetic characters
N Numeric characters
AN Alphanumeric characters
TM Time
Note: Format must be HHMM.
DT Date
Note: Format must be CCYYMMDD.
ID Code list field
Note: For data element values, refer to code lists provided
in the message field Data Content column.
7.3 Decimal Marks
Decimal marks are implicit in all monetary amount fields. Two decimal places are assumed unless otherwise stated
in the individual item.
7.4 Triad Separators
Do not use triad separators in messages.
EXAMPLE
Allowed = 2500000
Not Allowed = 2,500,000 or 2.500.000 or 2 500 000
7.5 Order of Data Elements
Place fields in the sequential order (top to bottom, left to right) specified in the message field template.
7.6 Version Control
As Merchant sector business requirements change, new and existing users of the message format may request new
data fields. As a result, TRAVEL AGENCY may issue new message format versions that introduce new or revised
data fields. To maintain compatibility between versions, receiving systems should support earlier versions as well.
7.7 Message Construction Using Enhanced Data
To build Travel Agent format enhanced data messages, the set of functionally related segments that corresponds to
the various parts of an air ticket, other travel related service and supporting data must be derived from information
input by the Travel Agent as part of the ticket reservation process.
7.8 File Naming Conventions
When creating files it is recommended that each file is identified uniquely. The following naming convention is
recommended as providing a unique identification schema where more than one transmission is received per day.
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The advised method also allows days with missing transactions to be easily identified for follow up investigation if
required.
File Root: Two or three letter recipient identifier, E.g. MA, LHA etc. Date of the transmission in the format
YYMMDD E.g. 990521. To this should be added an incremental two digit number. The number should be
incremented for each successive transmission for a particular day.
File Extension: .DAT
For Example: Three files sent day one, one on day two, non on day three, two on day four.
LHA99052101.DAT, LHA99052102.DAT, LHA99052103.DAT, MA99052201.DAT, DR99052401.DAT,
GTR99052401.DAT
7.8.1 Other conventions
It is acceptable to use a file naming convention that is already established and understood by all parties involved in
the transfer of data.
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8. FILE STRUCTURE
The Travel Agent file is constructed in a hierarchical fashion. Each record type is of a fixed length. The nesting of
the message is as follows:-
Level Record Tag Description Use Record Length (Chrs) Max Use
0 HDR File Header M 70 1
1 MIS Data Record M 565 99999
2 CPN Coupon Record C 120 4
0 TLR File Total Record M 90 1
Table 9-1 - Data file Structure
An example data file would be constructed thus:-
This file contains 3 transactions. Transaction 1 has 5 coupons including a conjunction ticket, transaction 2 has 1 coupon, transaction 3 is a
credit.
HDRHEADERRECORD
MISDATARECORD1INVOICE1
CPNCOUPONRECORD1
CPNCOUPONRECORD2
CPNCOUPONRECORD3
CPNCOUPONRECORD4
MISDATARECORD2INVOICE1CONJUNCTION
CPNCOUPONRECORD5
MISDATARECORD1INVOICE2
CPNCOUPONRECORD1
CPNCOUPONRECORD2
MISDATARECORD1CREDIT
TLRTRAILERRECORD
8.1 Usage Indicators
The following status Indicators are used:
M = Mandatory. Item must be provided in the file. If a mandatory item is not provided the whole transaction will be rejected.
C = Conditional. Item is conditional on other items in the file. These items will have the condition described in the comments field for the item.
O = Optional. These items are to be provided as agreed between the two parties involved in the trading relationship.
R = Recommended. These items are optional but are recommended for inclusion to help data integrity, tracking and/or for information purposes.
8.2 Use of the coupon Record
The coupon record is to be used when airline data is sent with a message. This record provides for information regarding each of the trip legs
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within an airline transaction and is therefore only relevant for airline or rail transaction types.
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8.3 Message Definition
8.3.1 File Header Record – Mandatory for each file
Pos Format Start Length Use Item Name Comments Sample Data
1. AN 1 3 M Record Type Value =HDR HDR
2. DT 4 8 M File Creation Date Format CCYYMMDD. 19990101
3. N 12 11 M Submitter ID Unique reference back to the
submitting agents Head Office (not
branch).
This is an internal reference for the
submitter of the batch.
Used for tracking purposes only.
Right justified - leading zero‟s.
SID12
4. N 23 9 M Submission Sequence
Number
Unique number identifying each
submission. Starting at 000000001
and incrementing by one for each
submission.
000000001
5. AN 32 9 O Submitter Branch IATA number for the submitting
branch.
03617552
6. AN 41 3 M Version Number Version of the TRAVEL AGENCY
specification being used.
010 for version 1.
010
7. AN 44 27 O Filler Reserved for future use.
Total Length 70
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8.3.2 Data Record – Mandatory for all Transactions
Pos Format Start
Length Use Item Name Comments Sample Data
1. AN 1 3 M Record Type MIS MIS
2. DT 4 8 M Batch Creation Date This is the date the transaction was
included in the batch. May be
different from the date of
transmission.
Format (CCYYMMDD).
19990101
3. AN 12 10 O Account Number Account number of the client as held
by the Travel Agent. Left justified -
Space padded.
1234567890
4. AN 22 18 M Card Number Left justified - Space padded. 412345678901234
5. DT 40 6 R Expiry Date Four Digit expiry date.
Format CCYYMM.
199905
6. N 46 2 M Credit/Debit Indicator Default is 10
10 = Purchase
11= Credit
A credit is a refund to the customer
of the agency chain.
In the case of exchange tickets, if
the exchange ticket has less value
than the original, this should be a
Credit , if more, it should be a Debit
If both are the same value, a zero
value invoice is raised and is treated
as a Debit.
10
7. AN 48 10 M Invoice/Credit Note
Number
The invoice or credit note number as
generated by the Travel Agent.
Left justified -Space padded.
For refunds this should be the Credit
Note number.
INV999
8. N 58 2 M Invoice Line Number Line number of the item within the
invoice. Sequential. 00-99.
Helpful in queries.
00,01,02,99 etc
9. N 60 16 M Transaction Amount The billing amount. Leading zero's
right justified, two decimal places
implied.
Space filled for Conjunction Tickets.
0000000000025000
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Pos Format Start
Length Use Item Name Comments Sample Data
10. N 76 16 M Sales Tax Amount Numeric with leading zeros.
Right justified, two decimal places
implied.
E.g. VAT in UK, MWST in Germany
etc.
Space filled for Conjunction Tickets.
0000000000004375
11. AN 92 5 M Transaction Currency ISO Standard alpha currency codes .
Right Justified - Space padded.
Space filled for Conjunction Tickets.
GBP
12. DT 97 8 M Transaction Date Format CCYYMMDD.
Space filled for Conjunction Tickets.
19990101
13. AN 105 9 M IATA Number The IATA number of the office
issuing the ticket. See IATA Number
List.
Left Justified - Space padded.
03617552
14. ID 114 3 M Product Code Indicates the type of transaction
being sent in this data record.
See Appendix A for codes.
001
15. DT 117 8 M Trip Departure Date Format CCYYMMDD. 19990105
16. AN 125 30 M Traveller‟s Name/Guest
Name
Travellers name including initials.
Surname first.
Left Justified - Space padded.
CHAPMAN/PMR
17. AN 155 6 O PNR Reference
Number.
Left Justified. 123456
18. 161 3 O Consultant Code Travel consultant responsible for the
booking.
123
19. AN 164 40 M Supplier Name Name of the ACTUAL supplier of the
goods/services.
Left justified – Space padded
Dependent on sector
Air = Characters 1-2= IATA Carrier
Code
Characters 3-15 = Ticket number
Rail/Ferry = Carrier Name
Car = Supplier Name
Hotel = Hotel/Chain Name
TRAVEL AGENCY/Passport =
Service Supplier
Air = BA1234567890
Rail/Ferry = British Rail
Car = Hertz
Hotel = Hilton
TRAVEL AGENCY =
BTI Hogg Robinson
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Pos Format Start
Length Use Item Name Comments Sample Data
20. AN 204 20 C Product Specific
Information
Sector Specific Information:-
First 10 characters show the
following information:-
Air = Space Filled
Rail/Ferry = Class of travel, Left
justified
Hotel = Room Rate, Zero filled,
Right justified No decimal point
Car Hire = Estimated journey
distance, space padded
TRAVEL AGENCY/Passport = Free
text, Space padded, Left justified
Package = Free text, Space padded,
Left justified.
Second 10 characters show the
following information:
Air = Space Filled
Rail/Ferry = Space Filled, Left
justified
Hotel = Number of Nights, Zero
padded - Right justified
Car Hire = Unit of distance,
M=Miles
KM=Kilometres
Space padded, Left justified
TRAVEL AGENCY/Passport = Free
text, Space filled, Left justified
Package = Free text, Space filled,
Left justified
Rail/Ferry = First
Hotel = 0000007500
Car = 375
TRAVEL AGENCY =
CWT
Package = Package
21. N 224 13 M Ticket Number Ticket number. This is a composite
element made up of the following
data items:-
Pos 1-3 = Plate Carrier
Pos 4-13 = Ticket Serial Number
Plate Carrier and Ticket Serial
Number are mandatory items.
12512345678907
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Pos Format Start
Length Use Item Name Comments Sample Data
22. AN 237 13 C Refund Notice Number This field simplifies tracking and
reconciliation of refunds.
Left Justified - Space padded.
Airlines generate a separate number
for refunds that need to be tracked
for the duration of the refund
process. The Agent reports this back
to the corporate also quoting the
original ticket number.
REFUND12345
23. AN 250 20 O Routing Agents system generates
meaningful data. E.g.
LHR/CDG/LHR.
Uses 3 letter destination codes as
defined by IATA.
Limited to 5 destinations per ticket.
Free text.
May be blank.
Left Justified - Space padded.
If this is a conjunction ticket,
additional data can be sent to
complete routing information.
If the last character is / this indicates
continuation in the conjunction ticket.
LHR/CDG/LHR
24. AN 270 20 M Trip Destination Final destination.
Either use three letter IATA Number
or plain text.
Left Justified - Space padded.
Space filled for conjunction tickets.
LHR or
London Heathrow
25. AN 290 1 O Domestic Ticket
Indicator
Indicates if all sectors are domestic
or not.
Y = Domestic
N= International
Space filled for Conjunction Tickets.
N
26. AN 291 2 C Primary Carrier Code The two letter carrier code of the
primary carrier taken from the plate
carrier code.
Mandatory for Airline data.
Space filled if non-air.
BA
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Pos Format Start
Length Use Item Name Comments Sample Data
27. N 293 16 C Airport Tax Amount Right justified with leading zeroes in
Transaction Currency. Two decimal
places implied.
Accumulated tax for all legs of flight.
For Refunds this field should indicate
the value of tax that was refunded to
the client.
0000000000004375
28. AN 309 1 O Overall Flight Class Standard IATA code e.g. „Y‟ for
economy, „F‟ first class, as
appearing on the ticket. Left justified.
Allowed codes:
“Y” – Economy
“C” - Club/Business
“F” – First
“R” – Concorde
Used to insert the "major ticketed
class" to help in simplifying MIS
reporting - e.g. passenger flies
business class to the US and
economy within the US and then
business class to Paris, the major
ticketed class would be Business.
Highest class to be included where
legs of equal classes are flown.
Space filled for Conjunction Tickets.
C
29. AN 310 20 O Client References 1 Information can be split across client
reference fields.
This data space should be populated
with data which both parties agree
upon. E.g. Internal Reference,
Employee number etc.
It is recommended that meaningful
data or codes are used in these
fields rather than free text.
Left Justified - Space padded.
Client info1
30. AN 330 20 O Client References 2 See Client References line 38. Client info2
31. AN 350 20 O Client References 3 See Client References line 38. Client info3
32. AN 370 20 O Client References 4 See Client References line 38. Client info4
33. AN 390 10 O Client References 5 See Client References line 38. Client info5
34. AN 400 10 O Client References 6 See Client References line 38. Ref 6
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Pos Format Start
Length Use Item Name Comments Sample Data
35. AN 410 10 O Client References 7 See Client References line 38. Ref 7
36. AN 420 10 O Client References 8 See Client References line 38. Ref. 8
37. AN 430 1 M Sales Tax Applicable
Indicator
Y = Sales tax applies.
N = No sales tax.
Space filled for Conjunction Tickets.
Y
38. N 431 5 M Ticket Fare Currency Caters for “Ticket on Departure” to
be collected at a foreign airport.
Standard ISO Numeric Currency
Code.
Right Justified - Space padded.
Space filled for Conjunction Tickets.
280
39. AN 436 2 R Conjunction/ Exchange
Indicator
Left justified - Space padded.
Mandatory for conjunction tickets.
S – Sale or booking.
SR – Refund
C – Conjunction
E – Exchange, same value
ES – Exchange, different value
S
40. AN 438 1 M Merchant Indicator Identifies whether the agent or the
airline is the Merchant.
Allowable data:-
Y = Agent is Merchant
N = Service provider is Merchant.
Y
41. N 439 16 M Ticket Fare Amount Amount shown in the fare box on the
ticket.
Numeric with leading zeros, two
decimal places implied.
Right justified.
Space filled for Conjunction Tickets.
0000000000025000
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Pos Format Start
Length Use Item Name Comments Sample Data
42. AN 455 13 M Original Issue Ticket No If the original ticket has been
exchanged (however often) this field
records the original ticket number.
Space filled if the ticket has not been
exchanged.
Left Justified.
Space padded.
Where multiple tickets are
exchanged for a single new ticket,
the agent should enter one ticket
number here. This number will be
used to track the exchange.
12512345678905
43. AN 468 13 C Exchange Ticket
Number 1
If the ticket has been exchanged this
field records the previous ticket for
which this ticket has been
exchanged.
Provides for incremental change
over and above Original Ticket Issue
Number field.
Common in the US. In Europe the
ticket would be refunded through the
agent and a new ticket purchased.
Left Justified.
Space padded.
12598765432104
44. AN 481 13 C Exchange Ticket
Number 2
Used to record ticket number of the
second ticket when two tickets have
been offered for exchange at the
same time.
Common in the US. In Europe the
ticket would be refunded through the
agent and a new ticket purchased.
Left Justified.
Space padded.
12512345678997
45. AN 494 10 O Client Number Used by the agents to identify their
client companies.
Left Justified - Space padded.
Space filled for Conjunction Tickets.
ClientNbr1
46. AN 504 20 O Client References 9 See Client References line 38. Ref. 9
47. AN 524 10 O Client References 10 See Client References line 38. Ref. 10
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Pos Format Start
Length Use Item Name Comments Sample Data
48 AN 534 10 M Approval/Authorization
Code
123456
49. AN 544 22 O Filler Reserved for future use.
Total Length 565
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8.3.3 Coupon Record – Optional – Air Transactions only.
Pos. Format Start Length Use Contents Item Name Sample Data
1. AN 1 3 M Record Type Value =CPN CPN
2. N 4 2 M Sector Number The number of the sector within the
ticket. Note – this is 01,02,03 or 04.
01
3. AN 6 13 M Primary Ticket Number The primary ticket number in the
event of a conjunction ticket, space
filled for primary tickets.
Ticket number. This is a composite
element made up of the following
data items:-
Pos. 1-3 = Plate Carrier
Pos. 4-13 = Ticket Serial Number.
Plate Carrier and Ticket Serial
Number are mandatory items.
Left Justified - Space padded.
SPACES
4. AN 19 2 M Carrier Code Carrier code for the sector. IATA
standard.
BA
5. AN 21 4 O Flight Number Left justified - Space padded. 1789
6. DT 25 8 O Sector Arrival Date
(Scheduled)
Format CCYYMMDD. 19990105
7. DT 33 8 O Departure Date Format CCYYMMDD. 19990105
8. AN 41 5 M Departure Airport Code IATA Standard Airport Location
Codes.
Right justified - Space filled.
LHR
9. AN 46 5 M Destination Airport Code IATA Standard Airport Location
Codes.
Right justified - Space filled.
CDG
10. AN 51 15 O Fare Basis Code Fare construction formula as shown
on the ticket.
Left Justified - Space padded.
Spaces
11. TM 66 4 O Sector Arrival Time
(Scheduled)
Supports corporates paying "per
diem" expenses.
Format HHMM.
1215
12. TM 70 4 O Sector Departure Time
(Scheduled)
Format HHMM. 1020
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Pos. Format Start Length Use Contents Item Name Sample Data
13. AN 74 2 M Coupon Class Standard IATA Number e.g. „Y‟ for
economy, „F‟ first class, as
appearing on the ticket.
Allowed codes:
“Y” – Economy
“C” - Club/Business
“F” – First
“R” – Concorde
Allows breakdown for MIS and
Statement Data.
Left Justified - Space padded.
C
14. AN 76 1 O Stopover Indicator O = Stopover allowed.
X = No stopover allowed.
X
15. AN 77 1 O Sector Refund Indicator Y = A refund on this sector,
otherwise space filled.
Space
16. N 78 16 O Sector Fare Amount Pro-rated fare for sector.
Numeric with leading zeros.
Right justified.
0000000000025000
17. AN 94 27 O Filler Reserved for future use.
Total Length 120
8.3.4 File Trailer Record – Mandatory for all Transactions
Pos. Format Start Length Use Item Name Comments Sample Data
1. AN 1 3 M Record Type Value = TLR TLR
2. AN 4 8 M File Creation Date Format CCYYMMDD.
Same as file creation date in header
record.
19990101
3. N 12 11 M Submitter ID Unique reference back to the
submitting agents Head Office (not
branch).
This is an internal reference for the
submitter of the batch.
Used for tracking purposes only.
Right justified - leading zero‟s.
SID12
4. N 23 9 M Submission Sequence
Number
Corresponds with File Header
Record, field number 5.
000000001
5. N 9 M Number of ROC
Records
Always Zero filled. 000000000
6. N 32 9 M Number of MIS Records Total Number of Detail Records.
Right Justified - Zero padded.
000000001
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7. N 41 9 M Number of CPN Records 000000002
8. N 50 9 M Total Records Total number of records in the file
including the HDR and the TLR
records.
000000010
9. AN 59 23 O Filler Reserved for future use.
Total Length 90
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APPENDIX A - PRODUCT CODE LIST
Code Description
001 Airline Tickets
002 Cruises
004 Ferries
005 Domestic Rail
006 Foreign Rail
007 Package Tours
008 STD Tours
009 Theatre Tickets
010 Hotels
011 Car Hire
012 Coach & Bus
013 Travellers Cheques
014 Passports & TRAVEL AGENCYs
015 Insurance
018 Miscellaneous
023 Service Charges
030 Currency
031 TRAVEL AGENCYs
032 Passports
037 Messenger Costs
078 Sundries
097 Accessories
Note: Users of the specification may add codes to the table which are mutually agreed between all involved parties.
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APPENDIX B - MESSAGE CONSTRUCTION EXAMPLES
The following examples show how fields are recommended to be populated in particular scenarios. Only the
most common scenarios have been provided here.
Use of Space Characters.
All spaces are included in the sample data and are designated by the ß character.
DATA RECORD, 2 COUPON RECORDS
HEADER
Position Item Name Sample Date
1. Record Type HDR
2. File Creation Date 19990101
3. Submitter ID 000000SID12
4. Submission Sequence Number 000000001
5. Submitter Branch 03617552
6. Version Number 010
DATA RECORD
Position Item Name Sample Data
1. Record Type MIS
2. Batch Creation Date 19990101
3. Account number 1234567890
4. Card number 4123456789012345ßßß
5. Expiry Date 199912
6. Credit/Debit Indicator 10
7. Invoice/Credit Note Number INV999ßßßß
8. Line Number 01
9. Transaction Amount 0000000000031375
10. Sales Tax amount 0000000000004375
11. Transaction Currency ßß280
12. Transaction Date 19990101
13. IATA Number 03617552ß
14. Product Code 001
15. Trip Departure Date 19990105
16. Traveller‟s Name CHAPMAN/PMRßßßßßßßßßßßßßßßßßßß
17. PNR Reference 123456
18. Consultant Number 123
19. Supplier Name Ba1234567890ßßßßßßßßßßßßßßßßßßßßßßßßßßßß
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Position Item Name Sample Data
20. Product Specific Information ßßßßßßßßßßßßßßßßßßßß
21. Ticket Number 1251234567890
22. Refund Notice Number ßßßßßßßßßßßßß
23. Routing LHR/CDG/LHRßßßßßßßßß
24. Trip Destination LondonßHeathrowßßßßß
25. Domestic Ticket Indicator N
26. Primary Carrier Code BA
27. Airport Tax Amount 0000000000002000
28. Overall Flight Class C
29. Client References 1 Clientßinfo1ßßßßßßßß
30. Client References 2 Clientßinfo2ßßßßßßßß
31. Client References 3 Clientßinfo3ßßßßßßßß
32. Client References 4 Clientßinfo4ßßßßßßßß
33. Client References 5 Refß5ßßßßß
34. Client References 6 Refß6ßßßßß
35. Client References 7 Refß7ßßßßß
36. Client References 8 Refß8ßßßßß
37. Sales Tax Applicable Indicator Y
38. Ticket Fare Currency ßß280
39. Conjunction/Exchange Indicator Sß
40. Merchant Indicator N
41. Ticket Fare Amount 0000000000025000
42. Original Issue Ticket No ßßßßßßßßßßßßß
43. Exchange Ticket Number 1 ßßßßßßßßßßßßß
44. Exchange Ticket Number 2 ßßßßßßßßßßßßß
45. Client Number ClientNbr1
46. Client References 9 Refß9ßßßßßßßßßßßßßßß
47. Client References 10 Refß10ßßßß
COUPON 1
Position Item Name Sample Data 1
1. Record Type MIS
2. Sector Number 01
3. Primary Ticket Number ßßßßßßßßßßßßß
4. Carrier Code BA
5. Flight Number 1789
6. Sector Arrival Date (Scheduled) 19990105
7. Departure Date 19990105
8. Departure Airport Code ßßLHR
9. Destination Airport Code ßßCDG
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Position Item Name Sample Data 1
10. Fare Basis Code ßßßßßßßßßßßßßßß
11. Sector Arrival Time (Scheduled) 1215
12. Sector Departure Time (Scheduled) 1020
13. Coupon Class C
14. Stopover Indicator X
15. Sector Refund Indicator ß
16. Sector Fare Amount 0000000000012500
COUPON 2
Position Item Name Sample Data 2
1. Record Type MIS
2. Sector Number 02
3. Primary Ticket Number ßßßßßßßßßßßßß
4. Carrier Code BA
5. Flight Number 1987
6. Sector Arrival Date (Scheduled) 19990205
7. Departure Date 19990205
8. Departure Airport Code ßßCDG
9. Destination Airport Code ßßLHR
10. Fare Basis Code ßßßßßßßßßßßßßßß
11. Sector Arrival Time (Scheduled) 1215
12. Sector Departure Time (Scheduled) 1020
13. Coupon Class C
14. Stopover Indicator X
15. Sector Refund Indicator ß
16. Sector Fare Amount 0000000000012500
TRAILER RECORD
Position Item Name Sample Data
1. Record Type TLR
2. File Creation Date 19990101
3. Submitter ID 000000SID12
4. Submission Sequence Number 000000001
5. Number of „ROC‟ Records 000000000
6. Number of „MIS‟ Records 000000000
7. Number of „CPN‟ Records 000000002
8. Total Records 000000005
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2 DATA RECORDS, 1 AIR, 1 RAIL
HEADER RECORD
Position Item Name Sample Date
1. Record Type HDR
2. File Creation Date 19990101
3. Submitter ID 000000SID12
4. Submission Sequence Number 000000002
5. Submitter Branch 03617552
6. Version Number 010
DATA RECORD - AIR
Position Item Name Sample Data
1. Record Type MIS
2. Batch Creation Date 19990101
3. Account Number 1234567890
4. Card Number 4123456789012345ßßß
5. Expiry Date 199912
6. Credit/Debit Indicator 10
7. Invoice/Credit Note Number INV999ßßßß
8. Line Number 01
9. Transaction Amount 0000000000029375
10. Sales Tax Amount 0000000000004375
11. Transaction Currency ßß280
12. Transaction Date 19990101
13. IATA Number 03617552ß
14. Product Code 001
15. Trip Departure Date 19990105
16. Traveller‟s Name CHAPMAN/PMRßßßßßßßßßßßßßßßßßßß
17. CRS Reference 123456
18. Consultant Code 123
19. Supplier Name Ba1234567890ßßßßßßßßßßßßßßßßßßßßßßßßßßßß
20. Product Specific Information ßßßßßßßßßßßßßßßßßßßß
21. Ticket Number 1251234567890
22. Refund Notice Number ßßßßßßßßßßßßß
23. Routing LHR/CDG/LHRßßßßßßßßß
24. Trip Destination LondonßHeathrowßßßßß
25. Domestic Ticket Indicator N
26. Primary Carrier Code BA
27. Airport Tax Amount 0000000000000000
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Position Item Name Sample Data
28. Overall Flight Class C
29. Client References 1 Clientßinfo1ßßßßßßßß
30. Client References 2 Clientßinfo2ßßßßßßßß
31. Client References 3 Clientßinfo3ßßßßßßßß
32. Client References 4 Clientßinfo4ßßßßßßßß
33. Client References 5 Refß5ßßßßß
34. Client References 6 Refß6ßßßßß
35. Client References 7 Refß7ßßßßß
36. Client References 8 Refß8ßßßßß
37. Sales Tax Applicable Indicator Y
38. Ticket Fare Currency ßß280
39. Conjunction/Exchange Indicator Sß
40. Merchant Indicator N
41. Ticket Fare Amount 0000000000025000
42. Original Issue Ticket No ßßßßßßßßßßßßß
43. Exchange Ticket Number 1 ßßßßßßßßßßßßß
44. Exchange Ticket Number 2 ßßßßßßßßßßßßß
45. Client Number ClientNbr1
46. Client References 9 Refß9ßßßßßßßßßßßßßßß
47. Client References 10 Refß10ßßßß
COUPON 1
Position Item Name Sample Data 1
1. Record Type CPN
2. Sector Number 01
3. Primary Ticket Number ßßßßßßßßßßßßß
4. Carrier Code BA
5. Flight Number 1789
6. Sector Arrival Date (Scheduled) 19990105
7. Departure Date 19990105
8. Departure Airport Code ßßLHR
9. Destination Airport Code ßßCDG
10. Fare Basis Code ßßßßßßßßßßßßßßß
11. Sector Arrival Time (Scheduled) 1215
12. Sector Departure Time (Scheduled) 1020
13. Coupon Class C
14. Stopover Indicator X
15. Sector Refund Indicator ß
16. Sector Fare Amount 0000000000012500
COUPON RECORD 2
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Position Item Name Sample Data 1
1. Record Type CPN
2. Sector Number 02
3. Primary Ticket Number ßßßßßßßßßßßßß
4. Carrier Code BA
5. Flight Number 1787
6. Sector Arrival Date (Scheduled) 19990106
7. Departure Date 19990106
8. Departure Airport Code ßßCDG
9. Destination Airport Code ßßLHR
10. Fare Basis Code ßßßßßßßßßßßßßßß
11. Sector Arrival Time (Scheduled) 1410
12. Sector Departure Time (Scheduled) 2120
13. Coupon Class C
14. Stopover Indicator X
15. Sector Refund Indicator ß
16. Sector Fare Amount 0000000000012500
DATA RECORD - RAIL
Position Item Name Sample Data
1. Record Type MIS
2. Batch Creation Date 19990101
3. Account Number 1234567890
4. Card Number 4123456789012345ßßß
5. Expiry Date 199912
6. Credit/Debit Indicator 10
7. Invoice/Credit Note Number INV999ßßßß
8. Line Number 02
9. Transaction Amount 0000000000002500
10. Sales Tax amount 0000000000000000
11. Transaction Currency ßß280
12. Transaction Date 19990101
13. IATA Number 03617552ß
14. Product Code 006
15. Trip Departure Date 19990105
16. Traveller‟s Name CHAPMAN/PMRßßßßßßßßßßßßßßßßßßß
17. PNR Reference Number 123456
18. Consultant Code 123
19. Supplier Name FrenchßRailßßßßßßßßßßßßßßßßßßßßßßßßßßßßß
20. Product Specific Information FIRSTßßßßßßßßßßßßßßß
21. Ticket Number 999999999
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Position Item Name Sample Data
22. Refund Notice Number ßßßßßßßßßßßßß
23. Routing ßßßßßßßßßßßßßßßßßßßß
24. Trip Destination Parisßßßßßßßßßßßßßßß
25. Domestic Ticket Indicator 10
26. Primary Carrier Code ßß
27. Airport Tax Amount 0000000000000000
28. Overall Flight Class ß
29. Client References 1 ßßßßßßßßßßßßßßßßßßßß
30. Client References 2 ßßßßßßßßßßßßßßßßßßßß
31. Client References 3 ßßßßßßßßßßßßßßßßßßßß
32. Client References 4 ßßßßßßßßßßßßßßßßßßßß
33. Client References 5 ßßßßßßßßßß
34. Client References 6 ßßßßßßßßßß
35. Client References 7 ßßßßßßßßßß
36. Client References 8 ßßßßßßßßßß
37. Sales Tax Applicable Indicator N
38. Ticket Fare Currency ßß250
39. Conjunction/Exchange Indicator Sß
40. Merchant Indicator N
41. Ticket Fare Amount 00000000040000
42. Original Issue Ticket No ßßßßßßßßßßßßß
43. Exchange Ticket Number 1 ßßßßßßßßßßßßß
44. Exchange Ticket Number 2 ßßßßßßßßßßßßß
45. Client Number ßßßßßßßßßß
46. Client References 9 ßßßßßßßßßßßßßßßßßßßß
47. Client References 10 ßßßßßßßßßß
TRAILER RECORD
Position Item Name Sample Data
1. Record Type TLR
2. File Creation Date 19990101
3. Submitter ID 000000SID12
4. Submission Sequence Number 000000002
5. Number of „ROC‟ Records 000000000
6. Number of „MIS‟ Records 000000001
7. Number of „CPN‟ Records 000000002
8. Total Records 000000006
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2 DATA RECORDS, 5 COUPON RECORDS - CONJUNCTION
HEADER
Position Item Name Sample Date
1. Record Type HDR
2. File Creation Date 19990101
3. Submitter ID 000000SID12
4. Submission Sequence Number 000000003
5. Submitter Branch 03617552
6. Version Number 010
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DATA RECORD
Position Item Name Sample Data
1. Record Type MIS
2. Batch Creation Date 19990101
3. Account Number 1234567890
4. Card Number 4123456789012345ßßß
5. Expiry Date 199912
6. Credit/Debit Indicator 10
7. Invoice/Credit Note Number INV999ßßßß
8. Line Number 01
9. Transaction Amount 0000000000100000
10. Sales Tax amount 0000000000010000
11. Transaction Currency ßß280
12. Transaction Date 19990101
13. IATA Number 03617552ß
14. Product Code 001
15. Trip Departure Date 19990105
16. Traveller‟s Name CHAPMAN/PMRßßßßßßßßßßßßßßßßßßß
17. PNR Reference Number 123456
18. Consultant Code 123
19. Supplier Name Ba1234567890ßßßßßßßßßßßßßßßßßßßßßßßßßßßß
20. Product Specific Information ßßßßßßßßßßßßßßßßßßßß
21. Ticket Number 1251234567890
22. Refund Notice Number ßßßßßßßßßßßßß
23. Routing LHR/CDG/LHR/EWR/JFK/
24. Trip Destination LondonßHeathrowßßßßß
25. Domestic Ticket Indicator N
26. Primary Carrier Code BA
27. Airport Tax Amount 0000000000010000
28. Overall Flight Class C
29. Client References 1 Clientßinfo1ßßßßßßßß
30. Client References 2 Clientßinfo2ßßßßßßßß
31. Client References 3 Clientßinfo3ßßßßßßßß
32. Client References 4 Clientßinfo4ßßßßßßßß
33. Client References 5 Refß5ßßßßß
34. Client References 6 Refß6ßßßßß
35. Client References 7 Refß7ßßßßß
36. Client References 8 Refß8ßßßßß
37. Sales Tax Applicable Indicator Y
38. Ticket Fare Currency ßß280
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Position Item Name Sample Data
39. Conjunction/Exchange Indicator Sß
40. Merchant Indicator N
41. Ticket Fare Amount 0000000000100000
42. Original Issue Ticket No ßßßßßßßßßßßßß
43. Exchange Ticket Number 1 ßßßßßßßßßßßßß
44. Exchange Ticket Number 2 ßßßßßßßßßßßßß
45. Client Number ClientNbr1
46. Client References 9 Refß9ßßßßßßßßßßßßßßß
47. Client References 10 Refß10ßßßß
COUPON 1
Position Item Name Sample Data
1. Record Type CPN
2. Sector Number 01
3. Primary Ticket Number ßßßßßßßßßßßßß
4. Carrier Code BA
5. Flight Number 1789
6. Sector Arrival Date (Scheduled) 19990105
7. Departure Date 19990105
8. Departure Airport Code ßßLHR
9. Destination Airport Code ßßCDG
10. Fare Basis Code ßßßßßßßßßßßßßßß
11. Sector Arrival Time (Scheduled) 1215
12. Sector Departure Time (Scheduled) 1020
13. Coupon Class C
14. Stopover Indicator X
15. Sector Refund Indicator ß
16. Sector Fare Amount 0000000000010000
COUPON 2
Position Item Name Sample Data
1. Record Type CPN
2. Sector Number 02
3. Primary Ticket Number ßßßßßßßßßßßßß
4. Carrier Code BA
5. Flight Number 1987
6. Sector Arrival Date (Scheduled) 19990205
7. Departure Date 19990205
8. Departure Airport Code ßßCDG
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Position Item Name Sample Data
9. Destination Airport Code ßßLHR
10. Fare Basis Code ßßßßßßßßßßßßßßß
11. Sector Arrival Time (Scheduled) 1215
12. Sector Departure Time (Scheduled) 1020
13. Coupon Class C
14. Stopover Indicator X
15. Sector Refund Indicator ß
16. Sector Fare Amount 0000000000010000
COUPON 3
Position Item Name Sample Data
1. Record Type CPN
2. Sector Number 03
3. Primary Ticket Number ßßßßßßßßßßßßß
4. Carrier Code BA
5. Flight Number 1087
6. Sector Arrival Date (Scheduled) 19990305
7. Departure Date 19990305
8. Departure Airport Code ßßLHR
9. Destination Airport Code ßßEWR
10. Fare Basis Code ßßßßßßßßßßßßßßß
11. Sector Arrival Time (Scheduled) 1215
12. Sector Departure Time (Scheduled) 1020
13. Coupon Class C
14. Stopover Indicator X
15. Sector Refund Indicator ß
16. Sector Fare Amount 0000000000010000
COUPON 4
Position Item Name Sample Data
1. Record Type CPN
2. Sector Number 04
3. Primary Ticket Number ßßßßßßßßßßßßß
4. Carrier Code BA
5. Flight Number 1187
6. Sector Arrival Date (Scheduled) 19990405
7. Departure Date 19990405
8. Departure Airport Code ßßEWR
9. Destination Airport Code ßßJFK
10. Fare Basis Code ßßßßßßßßßßßßßßß
11. Sector Arrival Time (Scheduled) 1215
Enhanced Data Specification Travel Agent Enhanced Data Specification
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Updated 11-01-05
Position Item Name Sample Data
12. Sector Departure Time (Scheduled) 1020
13. Coupon Class C
14. Stopover Indicator X
15. Sector Refund Indicator ß
16. Sector Fare Amount 0000000000010000
DATA RECORD - CONJUNCTION
Position Item Name Sample Data
1. Record Type MIS
2. Batch Creation Date 19990101
3. Account Number 1234567890
4. Card Number 4123456789012345ßßß
5. Expiry Date 199912
6. Credit/Debit Indicator 10
7. Invoice/Credit Note Number INV999ßßßß
8. Line Number 02
9. Transaction Amount ßßßßßßßßßßßßßßßß
10. Sales Tax amount ßßßßßßßßßßßßßßßß
11. Transaction Currency ßßßßß
12. Transaction Date ßßßßßßßßß
13. IATA Number 03617552ß
14. Product Code 001
15. Trip Departure Date 19990105
16. Traveller‟s Name CHAPMAN/PMRßßßßßßßßßßßßßßßßßßß
17. PNR Reference Number 123456
18. Consultant Code 123
19. Supplier Name Ba1234567890ßßßßßßßßßßßßßßßßßßßßßßßßßßßß
20. Product Specific Information ßßßßßßßßßßßßßßßßßßßß
21. Ticket Number 1251234567891
22. Refund Notice Number ßßßßßßßßßßßßß
23. Routing LHR
24. Trip Destination ßßßßßßßßßßßßßßßßßßßß
25. Domestic Ticket Indicator N
26. Primary Carrier Code BA
27. Airport Tax Amount ßßßßßßßßßßßßßßßß
28. Overall Flight Class ß
29. Client References 1 ßßßßßßßßßßßßßßßßßßßß
30. Client References 2 ßßßßßßßßßßßßßßßßßßßß
31. Client References 3 ßßßßßßßßßßßßßßßßßßßß
32. Client References 4 ßßßßßßßßßßßßßßßßßßßß
Enhanced Data Specification Travel Agent Enhanced Data Specification
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Updated 11-01-05
Position Item Name Sample Data
33. Client References 5 ßßßßßßßßßß
34. Client References 6 ßßßßßßßßßß
35. Client References 7 ßßßßßßßßßß
36. Client References 8 ßßßßßßßßßß
37. Sales Tax Applicable Indicator ß
38. Ticket Fare Currency ßßßßß
39. Conjunction/Exchange Indicator Cß
40. Merchant Indicator N
41. Ticket Fare Amount ßßßßßßßßßßßßßßßß
42. Original Issue Ticket No ßßßßßßßßßßßßß
43. Exchange Ticket Number 1 ßßßßßßßßßßßßß
44. Exchange Ticket Number 2 ßßßßßßßßßßßßß
45. Client Number ßßßßßßßßßß
46. Client References 9 ßßßßßßßßßßßßßßßßßßßß
47. Client References 10 ßßßßßßßßßß
COUPON 5
Position Item Name Sample Data 1
1. Record Type CPN
2. Sector Number 05
3. Primary Ticket Number 1251234567890
4. Carrier Code BA
5. Flight Number 1287
6. Sector Arrival Date (Scheduled) 19990505
7. Departure Date 19990505
8. Departure Airport Code ßßJFK
9. Destination Airport Code ßßLHR
10. Fare Basis Code ßßßßßßßßßßßßßßß
11. Sector Arrival Time (Scheduled) 1215
12. Sector Departure Time (Scheduled) 1020
13. Coupon Class C
14. Stopover Indicator X
15. Sector Refund Indicator ß
16. Sector Fare Amount 0000000000012500
TRAILER RECORD
Position Item Name Sample Data
1. Record Type TLR
2. File Creation Date 19990101
3. Submitter ID 000000SID12
4. Submission Sequence Number 000000003
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5. Number of „ROC‟ Records 000000000
6. Number of „MIS‟ Records 000000002
7. Number of „CPN‟ Records 000000005
8. Total Records 000000009
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Version 013 46 of 56
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EXCHANGE TICKET – DIFFERENT VALUE
HEADER RECORD
Position Item Name Sample Date
1. Record Type HDR
2. File Creation Date 19990101
3. Submitter ID 000000SID12
4. Submission Sequence Number 000000004
5. Submitter Branch 03617552
6. Version Number 010
DATA RECORD
Position Item Name Sample Data
1. Record Type MIS
2. Batch Creation Date 19990101
3. Account Number 1234567890
4. Card Number 4123456789012345ßßß
5. Expiry Date 199912
6. Credit/Debit Indicator 11
7. Invoice/Credit Note Number INV999ßßßß
8. Line Number 01
9. Transaction Amount 0000000000018000
10. Sales Tax amount 00000000000001500
11. Transaction Currency ßß280
12. Transaction Date 19990101
13. IATA Number 03617552ß
14. Product Code 001
15. Trip Departure Date 19990105
16. Traveller‟s Name CHAPMAN/PMRßßßßßßßßßßßßßßßßßßß
17. PNR Reference Number 123456
18. Consultant Code 123
19. Supplier Name BAß1234567890ßßßßßßßßßßßßßßßßßßßßßß
20. Product Specific Information ßßßßßßßßßßßßßßßßßßßß
21. Ticket Number 1234567899112
22. Refund Notice Number ßßßßßßßßßßßßß
23. Routing LHR/CDG/LHRßßßßßßßßß
24. Trip Destination LondonßHeathrowßßßßß
25. Domestic Ticket Indicator N
26. Primary Carrier Code BA
27. Airport Tax Amount 0000000000001500
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Position Item Name Sample Data
28. Overall Flight Class C
29. Client References 1 Clientßinfo1ßßßßßßßß
30. Client References 2 Clientßinfo2ßßßßßßßß
31. Client References 3 Clientßinfo3ßßßßßßßß
32. Client References 4 Clientßinfo4ßßßßßßßß
33. Client References 5 Refß5ßßßßß
34. Client References 6 Refß6ßßßßß
35. Client References 7 Refß7ßßßßß
36. Client References 8 Refß8ßßßßß
37. Sales Tax Applicable Indicator Y
38. Ticket Fare Currency ßß280
39. Conjunction/Exchange Indicator ES
40. Merchant Indicator N
41. Ticket Fare Amount 0000000000015000
42. Original Issue Ticket No 1251234567890
43. Exchange Ticket Number 1 1251234567890
44. Exchange Ticket Number 2 ßßßßßßßßßßßßß
45. Client Number ClientNbr1
46. Client References 9 Refß9ßßßßßßßßßßßßßßß
47. Client References 10 Refß10ßßßß
Note: “Transaction amount”, field 9 is the amount charged to the credit card. This is made up in the following
manner:-
Ticket Fare Amount+Sales Tax Amount+Airport Tax Amount=Transaction Amount
COUPON 1
Position Item Name Sample Data 1
1. Record Type CPN
2. Sector Number 01
3. Primary Ticket Number ßßßßßßßßßßßßß
4. Carrier Code BA
5. Flight Number 1789
6. Sector Arrival Date (Scheduled) 19990105
7. Departure Date 19990105
8. Departure Airport Code ßßLHR
9. Destination Airport Code ßßCDG
10. Fare Basis Code ßßßßßßßßßßßßßßß
11. Sector Arrival Time (Scheduled) 1215
12. Sector Departure Time (Scheduled) 1020
13. Coupon Class C
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Position Item Name Sample Data 1
14. Stopover Indicator X
15. Sector Refund Indicator ß
16. Sector Fare Amount 0000000000007500
COUPON 2
Position Item Name Sample Data 1
1. Record Type CPN
2. Sector Number 02
3. Primary Ticket Number ßßßßßßßßßßßßß
4. Carrier Code BA
5. Flight Number 1589
6. Sector Arrival Date (Scheduled) 19990205
7. Departure Date 19990205
8. Departure Airport Code ßßCDG
9. Destination Airport Code ßßLHR
10. Fare Basis Code ßßßßßßßßßßßßßßß
11. Sector Arrival Time (Scheduled) 1215
12. Sector Departure Time (Scheduled) 1020
13. Coupon Class C
14. Stopover Indicator X
15. Sector Refund Indicator ß
16. Sector Fare Amount 0000000000007500
TRAILER RECORD
Position Item Name Sample Data
1. Record Type TLR
2. File Creation Date 19990101
3. Submitter ID 000000SID12
4. Submission Sequence Number 000000004
5. Number of „ROC‟ Records 000000000
6. Number of „MIS‟ Records 000000002
7. Number of „CPN‟ Records 000000002
8. Total Records 000000005
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Updated 11-01-05
REFUND OF TICKET - TWO COUPONS
HEADER
Position Item Name Sample Date
1. Record Type HDR
2. File Creation Date 19990101
3. Submitter ID 000000SID12
4. Submission Sequence Number 000000005
5. Submitter Branch 03617552
6. Version Number 010
DATA RECORD
Position Item Name Sample Data
1. Record Type MIS
2. Batch Creation Date 19990101
3. Account Number 1234567890
4. Card Number 4123456789012345ßßß
5. Expiry Date 199912
6. Credit/Debit Indicator 11
7. Invoice/Credit Note Number ßßßßCRE999
8. Line Number 01
9. Transaction Amount 000000000028500
10. Sales Tax amount 0000000000002500
11. Transaction Currency ßß280
12. Transaction Date 19990101
13. IATA Number 03617552ß
14. Product Code 001
15. Trip Departure Date 19990105
16. Traveller‟s Name CHAPMAN/PMRßßßßßßßßßßßßßßßßßßß
17. PNR Reference Number 123456
18. Consultant Code 123
19. Supplier Name Ba1234567890ßßßßßßßßßßßßßßßßßßßßßßßßßßßß
20. Product Specific Information ßßßßßßßßßßßßßßßßßßßß
21. Ticket Number 1251234567890
22. Refund Notice Number Refund12345678
23. Routing LHR/CDG/LHRßßßßßßßßß
24. Trip Destination LondonßHeathrowßßßßß
25. Domestic Ticket Indicator N
26. Primary Carrier Code BA
27. Airport Tax Amount 0000000000001000
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Position Item Name Sample Data
28. Overall Flight Class C
29. Client References 1 ßßßßßßßßßßßßßßßßßßßß
30. Client References 2 ßßßßßßßßßßßßßßßßßßßß
31. Client References 3 ßßßßßßßßßßßßßßßßßßßß
32. Client References 4 ßßßßßßßßßßßßßßßßßßßß
33. Client References 5 ßßßßßßßßßßßßß
34. Client References 6 ßßßßßßßßßßßßß
35. Client References 7 ßßßßßßßßßßßßß
36. Client References 8 ßßßßßßßßßßßßß
37. Sales Tax Applicable Indicator Y
38. Ticket Fare Currency ßß280
39. Conjunction/Exchange Indicator SR
40. Merchant Indicator N
41. Ticket Fare Amount 0000000000025000
42. Original Issue Ticket No ßßßßßßßßßßßßß
43. Exchange Ticket Number 1 ßßßßßßßßßßßßß
44. Exchange Ticket Number 2 ßßßßßßßßßßßßß
45. Client Number ClientNbr1
46. Client References 9 ßßßßßßßßßßßßßßßßßßßß
47. Client References 10 ßßßßßßßßßßßß
COUPON 1
Position Item Name Sample Data 1
1. Record Type CPN
2. Sector Number 01
3. Primary Ticket Number ßßßßßßßßßßßßß
4. Carrier Code BA
5. Flight Number 1789
6. Sector Arrival Date (Scheduled) 19990105
7. Departure Date 19990105
8. Departure Airport Code ßßLHR
9. Destination Airport Code ßßCDG
10. Fare Basis Code ßßßßßßßßßßßßßßß
11. Sector Arrival Time (Scheduled) 1215
12. Sector Departure Time (Scheduled) 1020
13. Coupon Class C
14. Stopover Indicator X
15. Sector Refund Indicator Y
16. Sector Fare Amount 0000000000012500
COUPON 2
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Position Item Name Sample Data 2
1. Record Type CPN
2. Sector Number 02
3. Primary Ticket Number ßßßßßßßßßßßßß
4. Carrier Code BA
5. Flight Number 1987
6. Sector Arrival Date (Scheduled) 19990205
7. Departure Date 19990205
8. Departure Airport Code ßßCDG
9. Destination Airport Code ßßLHR
10. Fare Basis Code ßßßßßßßßßßßßßßß
11. Sector Arrival Time (Scheduled) 1215
12. Sector Departure Time (Scheduled) 1020
13. Coupon Class C
14. Stopover Indicator X
15. Sector Refund Indicator Y
16. Sector Fare Amount 0000000000012500
TRAILER RECORD
Position Item Name Sample Data
1. Record Type TLR
2. File Creation Date 19990101
3. Submitter ID 000000SID12
4. Submission Sequence Number 000000005
5. Number of „ROC‟ Records 000000000
6. Number of „MIS‟ Records 000000001
7. Number of „CPN‟ Records 000000002
8. Total Records 000000005
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REFUND OF RAIL TICKET
HEADER
Position Item Name Sample Date
1. Record Type HDR
2. File Creation Date 19990101
3. Submitter ID 000000SID12
4. Submission Sequence Number 000000006
5. Submitter Branch 03617552
6. Version Number 010
DATA RECORD
Position Item Name Sample Data
1. Record Type MIS
2. Batch Creation Date 19990101
3. Account Number 1234567890
4. Card Number 4123456789012345ßßß
5. Expiry Date 199912
6. Credit/Debit Indicator 11
7. Invoice/Credit Note Number ßßßßCRE999
8. Line Number 01
9. Transaction Amount 0000000000001000
10. Sales Tax amount 0000000000001750
11. Transaction Currency ßß280
12. Transaction Date 19990101
13. IATA Number 03617552ß
14. Product Code 005
15. Trip Departure Date 19990105
16. Traveller‟s Name CHAPMAN/PMRßßßßßßßßßßßßßßßßßßß
17. PNR Reference Number 123456
18. Consultant Code 123
19. Supplier Name ßßßßßßßßßßßßßßßßßßßßßßßBritish Rail
20. Product Specific Information ßßßßßFIRSTßßßßßßßßßß
21. Ticket Number 1251234567890
22. Refund Notice Number REFUND1234567
23. Routing ßßßßßßßßßßßßßßßßßßßß
24. Trip Destination ßßßßßßßßßßßEdinburgh
25. Domestic Ticket Indicator 10
26. Primary Carrier Code BR
27. Airport Tax Amount 0000000000000000
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Updated 11-01-05
Position Item Name Sample Data
28. Overall Flight Class ß
29. Client References 1 ßßßßßßßßßßßßßßßßßßßß
30. Client References 2 ßßßßßßßßßßßßßßßßßßßß
31. Client References 3 ßßßßßßßßßßßßßßßßßßßß
32. Client References 4 ßßßßßßßßßßßßßßßßßßßß
33. Client References 5 ßßßßßßßßßßßßß
34. Client References 6 ßßßßßßßßßßßßß
35. Client References 7 ßßßßßßßßßßßßß
36. Client References 8 ßßßßßßßßßßßßß
37. Sales Tax Applicable Indicator Y
38. Ticket Fare Currency ßß280
39. Conjunction/Exchange Indicator SR
40. Merchant Indicator N
41. Ticket Fare Amount 0000000000001000
42. Original Issue Ticket No ßßßßßßßßßßßßß
43. Exchange Ticket Number 1 ßßßßßßßßßßßßß
44. Exchange Ticket Number 2 ßßßßßßßßßßßßß
45. Client Number ClientNbr1
46. Client References 9 ßßßßßßßßßßßßßßßßßßßß
47. Client References 10 ßßßßßßßßßßßß
TRAILER RECORD
Position Item Name Sample Data
1. Record Type TLR
2. File Creation Date 19990101
3. Submitter ID 000000SID12
4. Submission Sequence Number 000000006
5. Number of „ROC‟ Records 000000000
6. Number of „MIS‟ Records 000000001
7. Number of „CPN‟ Records 000000000
8. Total Records 000000003
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Updated 11-01-05
HOTEL BOOKING
HEADER
Position Item Name Sample Date
1. Record Type HDR
2. File Creation Date 19990101
3. Submitter ID 000000SID12
4. Submission Sequence Number 000000007
5. Submitter Branch 03617552
6. Version Number 010
DATA RECORD
Position Item Name Sample Data
1. Record Type MIS
2. Batch Creation Date 19990101
3. Account Number 1234567890
4. Card Number 4123456789012345ßßß
5. Expiry Date 199912
6. Credit/Debit Indicator 10
7. Invoice/Credit Note Number INV999ßßßß
8. Line Number 01
9. Transaction Amount 0000000000000000
10. Sales Tax amount 0000000000000000
11. Transaction Currency ßß280
12. Transaction Date 19990101
13. IATA Number 03617552ß
14. Product Code 010
15. Trip Departure Date 19990105
16. Traveller‟s Name CHAPMAN/PMRßßßßßßßßßßßßßßßßßßß
17. PNR Reference Number 123456
18. Consultant Code 123
19. Supplier Name Hilton Hotel/Mucnichßßßßßßßßßßßßßßßßßßßß
20. Product Specific Information 00000065000000000003
21. Ticket Number ßßßßßßßßßßßßß
22. Refund Notice Number ßßßßßßßßßßßßß
23. Routing ßßßßßßßßßßßßßßßßßßßß
24. Trip Destination Munichßßßßßßßßßßßßßß
25. Domestic Ticket Indicator N
26. Primary Carrier Code ßß
27. Airport Tax Amount 0000000000000000
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Version 013 55 of 56
Updated 11-01-05
Position Item Name Sample Data
28. Overall Flight Class ß
29. Client References 1 ßßßßßßßßßßHotel Only
30. Client References 2 ßßßßßßßßßßßßßßßßßßßß
31. Client References 3 ßßßßßßßßßßßßßßßßßßßß
32. Client References 4 ßßßßßßßßßßßßßßßßßßßß
33. Client References 5 ßßßßßßßßßß
34. Client References 6 ßßßßßßßßßß
35. Client References 7 ßßßßßßßßßß
36. Client References 8 ßßßßßßßßßß
37. Sales Tax Applicable Indicator N
38. Ticket Fare Currency ßßßßß
39. Conjunction/Exchange Indicator Sß
40. Merchant Indicator N
41. Ticket Fare Amount 0000000000000000
42. Original Issue Ticket No ßßßßßßßßßßßßß
43. Exchange Ticket Number 1 ßßßßßßßßßßßßß
44. Exchange Ticket Number 2 ßßßßßßßßßßßßß
45. Client Number ClientNbr1
46. Client References 9 ßßßßßßßßßßßßßßßßßßßß
47. Client References 10 ßßßßßßßßßß
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TRAILER RECORD
Position Item Name Sample Data
1. Record Type TLR
2. File Creation Date 19990101
3. Submitter ID 000000SID12
4. Submission Sequence Number 000000007
5. Number of „ROC‟ Records 000000000
6. Number of „MIS‟ Records 000000001
7. Number of „CPN‟ Records 000000000
8. Total Records 000000003