Mayor/South - Litchfield Council Meetings... · had a meeting with Fin Bins and Rural Rubbish...
Transcript of Mayor/South - Litchfield Council Meetings... · had a meeting with Fin Bins and Rural Rubbish...
MINUTESOF THE ORDINARY MEETING OF THE LITCHFIELDCOUNCIL
HELD ON THURSDAY 13th JUNE 2013AT COUNCIL CHAMBERS, BEES CREEK ROAD, FREDS PASS
Present Victor Statham Deputy Mayor/SouthWardMike Bowman Councillor/East WardMathewSalter Councillor/North WardRussell Anderson Chief Executive OfficerDerrick Tranter Governance ManagerGraeme Francis Director Planningand WorksAisla Connolly Acting Council Secretary
Public: Darren On Humpty DooKate Poole VirginiaMaureen Peard VirginiaBarbara Crane Howard SpringsPeter Connolly Bees Creek
Chrstine Osborn Bees Creek
1. OPENING OF MEETING:
The DeputyMayor, Victor Statham opened the Meeting at 6.30 p.m. welcoming membersofthe public.
2. CONFLICT OF INTEREST: Nil
3. APOLOGIESAND LEAVE OF ABSENCE:
Allan McKay, MayorTerry Richards , Councillor/CentralWard
4. PUBLIC FORUM:
Mrs Osborn queried where Council in its Draft Municipal Plan, is going to make up the $600,000
per annum shortfall, the cost to operate waste versus the rates (income). Are servicesgoing tobe reduced? Can we reduce the opening hours of the WasteTransferStations? Does it need to
This is page 1 of 14 of the Minutes of the Ordinary Meeting held Thursday 13 JU 2013
DEPUTY MAYOR CHIEF EXECUTIVE OFFICER
be manned every hour of every day? I suggest that it closes from 12:00 p.m. to 2:00 p.m.Where is the $50 for the building of the WasteTransferStation?
The Chief Executive Officer replied that Council will look at options to make up the shortfall.The $50 Waste TransferStation fee is on top. The Chief Executive Officer advised that Council
had a meeting with Fin Bins and Rural Rubbish Removals and has decided to continue not tocharge them for dumping of waste. Staff will look at how to go forwardwith waste charges.Darwin City Council costs will increase as they have spent $4m on a new cell and with theincrease in waste this has a limited life. Council has a number of options including yoursuggestion.
Mr Connolly asked if anymorehad been done in relation to his ongoing dog problem. He
advised that the Health Departmentattended his property when it was too windy. Mr Connolly
queried if he could call Councils after-hoursnumber at 11.00 p.m. for witnesses? This has been
going on for twelve months! Mr Connolly asked if Pensioners get a concession on their rates.Mr Connolly queried why our rates are similar costs to town when water is not included in ourrates.
The Chief Executive Officer advised that Council is reviewing its dog by-laws presentlybutCouncils Officers have no legal right to enter properties without a warrant. Mr Connolly was
advised to speak with the Governance Manager, Derrick Tranter who is on the sub-committeeregarding ideas to overcome the problem. In relation to ringing the after-hours number youmay not get a responseat 11.00 p.m. Yes, the Northern Territory GovernmentDepartment ofHealth and Families does provide under the NT Pensioner and Carers ConcessionScheme a
pensionerconcession. Contact the Councils reception for further information.
Mrs Crane advised she had emailed Council with issues regarding costs decreasewith recycling,
mowing verges, and noted it was in the Agenda and asked when it would be discussed.
The Deputy Mayor advised that the Municipal Plan including budget is open for public commentfor 21days, Council will discuss the issues after the closing date.
Mr On suggested that the two items which have been removed from the StrategicPlan be re-instated. 1.4.2 Lobby NT Government including local politicians for greater influence in anyPlanningaffecting the Municipalityand 1.4.4 Inform residents of pending Planning issues in a
timely manner. Mr On believed it should be Councils responsibility to advise at least theaffected neighbours of the land on planning issues, especiallyCouncil land; road verges and
easements. A sign on the fence and a newspaperadvertisementis not enough. Mr On
This is page 2 of 14 of the Minutes of the Ordinary Meeting held Thursday 13" 013
DEPUTY MAYOR CHIEF EXECUTIVE OFFICER
suggestedthat there be a billboard/publicdisplay of all developments, subdivisionsand
planning applications in Councils Office. Mr On gave a verbal example of amendments onCouncil Road and easement.
Councillor Bowman advised that Council have no planning powers. Council can only commenton planning applications. Two of the Councillors are on the Development Consent Authority as
community representativesand even then are only given three days notice of planningapplications. The Chief Executive Officer advised that the information is available on theNorthern TerritoryGovernment Department of Lands, Planningand the Environment Website.The Directorof Planningand Works, Graeme Francis is the contact for any queries.
Ms Peard asked if Council will charge to dump green waste and will the rates be different fordifferent locations within the municipality?
The Chief Executive Officer advised that the Municipal Plan is out for public comment, and ifendorsed,yes, as there is a stockpile of approximately3000m2 which is growing, the purchaseprice has been reduced from $15 to $10 and residents will be charged $5 a trailer load and $10
a truck load when dumping. Councils aim is to encourage residents to mulch/compostat home
with advertising and education.The Chief Executive Officer advised urban developments, for example; the new Coolalinga
subdivision will be charged a minimum of $1,050 as there is underground guttering, lighting andthe verges need mowing. The fixed charge remains for the residential properties.Mr On asked if the development levy will be increased.The Chief Executive Officer advised that it will remain as is.
Mrs Osborn asked the following questions:-a) I previously tabled two documents, Palmerston City Council and Coomalie Community
Government Councils Meeting Minutes?b) Will the financials be availableeach month?c) is Council moving to Unimproved Capital Value across the board?d) Who defines commercial?e) Can signs be placed on one board at the entrance to the industrial area/commercial
area to clean up the untidiness?
The Chief Executive Officer advised that:-a) The documents were misplaced and not given to the Council Secretary for recording
and are available on the Palmerston and Coomalie's websites.b) A copy of the Financials - Actual against Budget will be provided each month.
This is page 3 of 14 of the Minutes of the Ordinary Meeting held Thursday 13* J 013
DEPUTY MAYOR CHIEF EXECUTIVEOFFICER
c) No, the changes are commercial and urban development only.d) The GovernanceManager, Derrick Tranter advised that Council is in the process of
deciding, the intent is that home based contractingwill not be consideredcommerciale.g. hairdresser,earthmovingcontractor. Whereas a mechanicalworkshopand nursery
would be considered commercial, at this point we have caravan parks on RL zoned land.
The Chief Executive Officer advised that a declaration and advertisementto clarify willtake place.
e) CouncillorBowmanadvised that the Highway Roads are owned by the NorthernTerritory Governmentand Council has no control. The Chief Executive Officer advisedthat Councils previously decidedthat if a sign is inside a property it is ok, but signs are
not allowed on Councils roads.
Mr Connolly asked if the police can be notified/asked to patrol Bees Creek Road twice a week as
the vehicles are driving too fast.
Mr Connolly asked if Waste Transfer Station staff have the right to ask the public to sort theirload. The Chief Executive Officer advisedthat Council can advise the police, as can the public.The Chief Executive Officer advisedyes that is their job to reduce the amountof recyclables
going to landfill this not only reduces the costs to the rate payer is also better for the
environment.
7.27 p.m. Mr Connolly left the meeting.
5. ACCEPTINGOR DECLINING LATE ITEMS:
5.1 FR13/ASS/097LI: DONATIONTOWARDSATTENDING THE UN YOUTH
NATIONAL CONFERENCE IN SYDNEY- JULY 2013
It was resolved that Council accept the late item tabled being - FR13/ASS/097LIDONATIONTOWARDS ATTENDING THE UN YOUTH NATIONAL CONFERENCE IN SYDNEY - JULY 2013 underthe heading of Financeand Recreation Matters item 11.3
MOVED: V. StathamSECONDED: M. BowmanCARRIED
6. CONFIRMATION OF MINUTES
6.1 Minutes of the Ordinary Meeting held Thursday 9th MaY 2013
This is page 4 of 14 of the Minutes of the Ordinary Meeting held Thursday 13" 013
DEPUTY MAYOR CHIEF EXECUTIVE OFFICER
The Deputy Mayor called for confirmation of the Minutes of the OrdinaryMeetingheld
Thursday9th May 2013.
It was resolved that the Minutes of the Ordinary Meeting held Thursday 9th May 2013
are confirmed in full by full Council with the following amendments
Page 1 under PRESENT: ADD "Mike BowmanCouncillor/EastWardDiane Chellingworth, Corporate Services Manager"
including embargoedsection;
FR13/CRR/001: COMMERCIAL RATE REVIEW
lt was resolved that Council resolves to:
(A)? Continue to apply a fixed charge to all residential properties (exceptthose operating
commercial businesses and new developments);? Rate all commercial/industrial properties using a Unimproved Capital Value rating
(0.0015769),to be introduced over two years with a minimal payment of $1,050;
? Apply a fixed rate for all urban type sub-divisions that have kerbing, drainageand streetlighting at the same rate applied in Palmerston;
? Rate all gas plants at (0.0015770);? Rate accommodation villages at (0.003154) for the period that they are operational
and
(B) Investigate the number of businesses operating from residential propertiesand create a
separate rating category in order to charge a commercialrate.
MOVED: M. BowmanSECONDED: V. StathamM. Salter abstained.
6.2 Minutes of the Budget Meeting held Saturday 4th May 2013
The Deputy Mayor called for confirmationof the Minutes of the Budget Meetingheld Saturday
4h
May 2013
This is page 5 of 14 of the Minutes of the Ordinary Meeting held Thursday 1 NE 2013
DEPUTY MAYOR CHIEF EXECUTIVE OFFICER
It was resolved that the Minutes of the Budget Meeting held at Saturday 4th May 2013
are confirmed in full by full Council.
MOVED: V. StathamSECONDED: M. SalterCARRIED
6.3 Minutesof the Budget Meeting held Wednesday 15'" May 2013
The Deputy Mayor called for confirmation of the Minutes of the Budget Meeting held atWednesday15'" May 2013.
It was resolved that the Minutes of the Budget Meeting held at Wednesday15th May 2013
are confirmed in full by full Council.
MOVED: M. SalterSECONDED: M. BowmanCARRIED
6.4 Minutes of the Budget Meeting held Tuesday 28'" May 2013
The Deputy Mayor called for confirmationof the Minutes of the Budget Meetingheld atTuesday28th May 2013.
It was resolved that the Minutes of the Budget Meetingheld at Tuesday 28th May 2013
are confirmed in full by full Council.
MOVED: M. SalterSECONDED: M. BowmanCARRIED
7. BUSINESS ARISING FROM THE MINUTES: Nil
8. DIRECTOROF PLANNING AND WORKS REPORT: JUNE
The Directorof Planningand Works tabled his May Report.
This is page 6 of 14 of the Minutes of the Ordinary Meeting held Thursday13 E 2013
DEPUTY MAYOR CHIEF EXECUTIVE OFFICER
PLANNING,WORKS AND MOBILE WORK FORCE REPORT
Capital works report end May 2013Mckinlay Road completeAcacia Gap Road 95% complete
?*?? Girraweenculvert extension complete.Kentish Road new seal going well.
Following roads resealed May 2013?*? Koel Way?*.? Bruce Court intersection?*? AngleseyRoad
?:? Bundey Road
MaintenanceWorks Completed
+ Various patrol patching an asphalt repairs to 38 roads
+ Repairs and replacement of several signs and installation of 26 new ones, 68 reinstalls10 of w/s carried out
+ Regravellingand Maintenance grading of various roads 25 in total
+ Repairs to shouldersat various culverts /crossovers, nil
+ CRM evaluation and review
¤ Budget check an outstandingorder reconcile
Development Applications Last Month- MayCouncil has submittedcomments
ID ADDRESS PURPOSE
PA2013/0223 70 AAAA Road, Howard Springs Stockpiling of fPA2013/0114 410G Elizabeth Valley Rd, Noonamah
arkPurpose of a Caravan
PA2013/0278 90 Metcalfe Rd, Humpty Doo_ _____
Keeping of Domestic livestock
PA2013/026947 Cherry Street, Townsite of Shed with reduced rearSouthport setback
Subdivisionto create 2 Lots forPA2013/0262 110 Trippe Rd, Humpty Doo the purpose of a lease in
excess of 12 Years
This is page 7 of 14 of the Minutes of the Ordinary Meeting held Thursday 13* 2013
DEPUTY MAYOR CHIEF EXECUTIVEOFFICER
PA2013/0187 790 Bees Creek Rd, Weddell Private Airstrip
PA2013/0009 200 Livingstone Rd, Livingstone CRezoningfrom Rural to
PA2012/0539
- Additional 880 LivingstoneRd, Berry Springs Subdivision to create 7 LotsComments
PA2013/0100 469 And 407 Brougham Rd, Fly Creek Subdivision to create 21 LotsPA2012/0764 26 Grosvenor Crt Holtze Industra UsePA2009/1540
- Additional 425 Stuart Hwy, Coolaiinga Gwelo Shopping CentreComments
PA2013/0320 11 Grosvenor Crt, Holtze Subdivision to create 5 Lots
PA2013/0305 36 Grice Cres, Coolalinga Multiple Dwellings
PA2013/0319 25 Vereker St, Humpty Doo Warehousewith office
PA2013/0314 467 Bees Creek Rd, Bees Creek DependantUnit
PA2013/0350 40 Grice Cres, Coolalinga Multiple Dwellings
Awaiting response from Council
ID ADDRESS PURPOSEPA2013/0284 - EDP 20 Morgan Rd, Virginia For the purpose of a
caravan parkPA2013/0355 1000 Channel Island Rd, Wickham To construct and operate a
as exportpipe inePA2013/0364 85 Whitewood Rd, Howard Subdivision for a lease in
Springs excess of 12 Years
Mobile Work Force - May?*?? The mobile workforce has mowed Howard River Park and is currently finishing
firebreaks in the area.4? At least 70% of Howard Springs and McMinns area has been mowed and a litter
collection was also undertaken in this area.4? The mowers are currently servicing Wells Creek Rd area.?*?? Currentlyconducting weed spraying throughout the Darwin River South area.4+ Most of the slashing on Pioneer Rd has been completed with roads off Pioneer still to
complete.
This is page 8 of 14 of the Minutes of the Ordinary Meeting held Thursday13* JU 2013
DEPUTY MAYOR CHIEF EXECUTIVE OFFICER
4+ The slashers have serviced Finn and Hopewell Roads and almost completed DarwinRiver South Roads.
¢? Many firebreaks in the Darwin River area have also been completed; many of these
were overgrown and looked like they had not been done for a few years.4+ Future Slashing and firebreak Rounds will be:
Southportand Kiril Park off the Arnhem Hwy (New Subdivision).
It was resolved that Council note the Director of Planning and Works tabled report.
MOVED: M. SalterSECONDED: M. BowmanCARRIED
8a BUSINESS ARISING FROM THE DIRECTOROF PLANNING AND WORKS REPORT -JUNE
9. POLICY AND ADMINISTRATIONMATTERS:
9.1 PA12/PRCS/032: PALMERSTONAND RURAL SENIOR'SWEEK
lt was resolved that Council:
a) support the Palmerston and Rural Senior's Week 2013;b) offer the program $1500 in support; and,
c) in providing financial assistance that the Committee provide acknowledgement by usingCouncils logo on the program and promotional material and that a letter of appreciationbe provided as per 2012.
MOVED: M. BowmanSECONDED: M. SalterCARRIED
10. COMMUNITY ISSUES- PETITIONS/REQUESTS Nil
10.1 C113/BC/001: LETTER FROM RATEPAYER
From Mrs Crane's email the followingquestions were suggested/asked:-
This is page 9 f 14 of the Minutes of the Ordinary Meeting held Thursday 13" N 013
9 m ? w n y e . e e r . . e y . . . e p , s y y
DEPUTY MAYOR CHIEF EXECUTIVE OFFICER
a) Council should promote the savings made by recycling and queried if the budget willreflect recycling costs?
b) Can Council put a figure in the budget; Council has been saving $x due to recycling?
c) That the Mobile Workforceskips the verges that are maintained by the resident.d) How much has been spent by the Council for maintenanceof verges in the last financial
year and what is proposed to be spent in the new draft budget?
The Chief Executive Officer advised that Council applies continuous improvementto it services.The NorthernTerritory Government is supporting the recycling of beverage containers.The Contractorhas the salvage rights to Litchfield Council scrap metal, cardboard, beverage
containers and batteries. Max number of bins possible.Councillor Bowman advised that the contractor does not provide how much weight or dollars.Perhaps in the future contract Council will state that they need to advise how much removing.Graeme Francis advised that the truck has a weight sensing device which cannot be adjusted so
it is not accurate due to different bin weights, wet cardboard etc.Graeme Francis advised that there is 750km worth of road reserve, three cuts per year.Graeme will encourage the operatorsto miss those that are maintained by the resident. The
Operators are advised if the grass is over 300mm high to cut it.
Graeme Francis advised $757,000 was spent last year; the budget for 2013/2014 is $826,000.
The Chief Executive Officer advised that Council manage the budget if finer details are requiredemail a request.Mr On agreed that it is necessary in the rural area for fire control.
It was resolved that Council notes the ratepayers concerns and that they will be addressed
after the close of public comment.
MOVED: M. SalterSECONDED: M. BowmanCARRIED
8.30 p.m. Maureen Peard and Kate Poole left the meeting.
11. FINANCE AND RECREATIONMATTERS:
11.1 FR13/FIN/006 MAY 2013 FINANCIALS
It was resolved that Council take note of the May 2013 Financial Reports.
This is page 10 of 14 of the Minutes of the Ordinary Meeting held Thursday 13' JU 2013
DEPUTY MAYOR CHIEF EXECUTIVE OFFICER
MOVED: M. BowmanSECONDED: M. SalterCARRIED
11.2 FR12/BR/002 STRATEGICPLAN REVIEW
lt was resolved that Council amend the 2013 Strategic Plan as necessary.
MOVED: M. BowmanSECONDED: V. StathamCARRIED
11.3 FR13/ASS/097LI: DONATION TOWARDS ATTENDING THE UN YOUTH
NATIONALCONFERENCE IN SYDNEY- JULY 2013
It was resolved that Council advises it has a policy of not providing financial assistance and/orsponsorshipto individualsand/or outside organisations. If Councillorswould like to donateindividuallythey may.
MOVED: M. BowmanSECONDED: V. StathamCARRIED
12. PLANNINGAND WORKS MATTERS: Nil
13. MAYOR'S REPORT: JUNE Nil
14. CHIEF EXECUTIVEOFFICER'SREPORT: JUNE
The Chief Executive Officer advised that there has been a good response to the public commenton the Municipal Plan; there have been a large numberof comments from a diverse range ofresidents. There has been a turnover in staff in the administrationand waste areas due toinpex project offering salaries that we cannotcompetewith. The Chief Executive Officer
advised that at the next meeting expect a report on observations on waste as he is visitingVeolia's Adelaide recycling depot.
This is page ll of 14 of the Minutes of the OrdinaryMeeting held Thursday 13T J 2013
DEPUTY MAYOR CHIEF EXECUTIVE OFFICER
It was resolved that Council note the Chief Executive Officer's Report.
MOVED: M. BowmanSECONDED: M. SalterCARRIED
15. URGENT GENERAL BUSINESS:JUNE Nil
16. NOTICE OF MOTION: JUNE Nil
17. QUESTIONS FROM THE PUBLICGALLERY: JUNE
Mrs Osborn asked what the $63 fee is for when a property changes hands.
The Chief Executive Officer advised that it is an administrationcost, when a conveyancerrequires information our staff research and provide.Mrs Osborn asked do the schools still have the recycle bins that Council provided them with in
1994.The Chief Executive Officer advised no, the Northern Territory Governmenthave provided them
with trailers to recycle beverage containers.Mrs Osborn asked in the dog by-laws is it possible to a. Limit the amount of dogs per propertyand b. Charge for dog registration?The Chief Executive Officer advised that the sub-committeewill be considering various options.Mrs Osborn asked when did the Strategic Plan close for public comment?The Chief Executive Officer advised 24 March 2013. Residents can comment on the StrategicPlan at anytime as Mr On has tonight.
The remainingpublic left the meetingat 8.45 p.m.
18. REPORTS FROM MEMBERS: JUNE Nil
19. QUESTIONS FROM MEMBERS: JUNE Nil
This is page 12 of 14 of the Minutes of the Ordinary Meeting held Thursday 13* E 2013
DEPUTY MAYOR CHIEF EXECUTIVE OFFICER
20. CONFIDENTIALMATTERS:
ADJOURNMENTOF PUBLIC MEETING:
That pursuantto Section 65 (2) of the Local GovernmentAct and Regulation 8 of the Local
Government(Administration Regulations)the meeting is closed at 8.46 p.m. to the public toconsider the Confidential items of the Agenda.
The Meeting reconvened at 8.48 p.m.
20.1 PA13/TRCA/005: HEADSTONESALES- THORAK REGIONALCEMETERY
lt was resolved that Council:-
a) Thorak staff continues to broker bronze markers.b) Thorak staff continue brokering headstones from interstate stonemason companies.c) Thorak display headstonesamples on a beam outside the office, noting their origin.d) Thorak not permit a large marker (larger then Section B size) irrespectiveof origin to
be installed by anyone other than a qualified stonemason.
MOVED: M. BowmanSECONDED: V. StathamCARRIED
20.2 FR13/DR/001: DEFERRALOF RATES
It was resolved that Council approvesa delegation to the Chief ExecutiveOfficer to provide a
deferral of rates under section 165 (FinancialHardship)within the guidelines.
MOVED: M. BowmanSECONDED: M. SalterCARRIED
20.3 FR13/RTP/205 RATES REIMBURSEMENT - CONFIDENTIAL- 10069987
It was resolved that:-
This is page 13 of 14 of the Minutes of the Ordinary Meetingheld Thursday13* E 2013
DEPUTY MAYOR CHIEF EXECUTIVE OFFICER
a) Council to approve the interest waiver as per Section 163 of the Local Government
Act Remission of interest a Council may remit interest wholly or in part. The
ratepayer is to be advised that failure to adhere to a payment plan will result in
interest being re-instated from the commencement of the payment plan and thatthe interest waiver and paymentplan will be reviewed in twelve months.
b) Council directs staff to commence the appropriate action.
MOVED: M. BowmanSECONDED: M. SalterCARRIED
20.4 PA13/CAM/063: RESERVES POUCY
lt was resolved that Council:
a) approves the Reserves Policy; andb) the use of Leases.
MOVED: M. BowmanSECONDED: V. StrathamCARRIED
21. CLOSE OF MEETING The Meeting closed at 9.12p.m.
22. NEXT MEETING: THURSDAYlith JULY 2013
MINUTES CONFlRMED11 JULY 2013
DEPUTY MAYOR CH EF XECUTIVEOFF CER
This is page 14 of 14 of the Minutes of the Ordinary Meeting held Thursday13TH E 2013
DEPUTY MAYOR CHIEF EXECUTIVE OFFICER