To: Mayor Rose, Members of the City Council, Department Heads and Subscribers From: Scott Morgan, City Manager Date: September 17, 2021 Subject: Friday Memo ____________________________________________________________________________ Introduction This Friday Memo is for the week of September 14 through September 17. As always, if there are any questions or comments on items described in this memo, or on any other City matter, please call. City Manager’s Annual Review Follow-Up with Mayor Rose In follow-up to the September 7 City Council annual review of the City Manager’s performance, on Tuesday morning, Mayor Rose and I met to discuss specific follow-up items. Water Plant Project On Thursday afternoon, Assistant City Manager Tom Bradford and I had a video conference call with our principal engineers from Hazen and Sawyer Engineering to plan the Friday’s scheduled conference call with the St. Johns River Water Management District permitting staff regarding the request for additional information St. Johns has asked us on our Consumptive Use Permit application. Today’s video conference call with St. Johns yielded two additional tasks, and we plan on submitting our formal response to the request for additional information by next Friday. After that, St. Johns has 30 days to respond, after which public noticing of a draft permit could be made. We are targeting the St. Johns River Water Management District Board meeting of December 12 for final approval. Final Millage and Budget This coming Wednesday evening, the City Council will conduct a public hearing and then consider adoption of the rolled-back millage rate and budget for fiscal year 2021-2022 that starts October 1. Assistant City Manager Today was the first day on the job in West Melbourne for our new Assistant City Manager Tim Rhode. I will introduce him at the start of next Wednesday’s City Council meeting.

MAYOR Hal J. Rose

DEPUTY MAYOR

John Dittmore

COUNCIL MEMBERS Daniel Batcheldor

Pat Bentley Daniel McDow

Stephen Phrampus Andrea Young

CITY HALL 2240 Minton Road

West Melbourne, FL 32904 Phone: (321) 727-7700

Fax: (321) 768-2390 www.westmelbourne.org

Friday Memo Page 2 Space Coast Public Management Association Video Conference Call This morning, Assistant City Manager Tom Bradford, Assistant City Manager Tim Rhode and I attended the City and County Manager video conference call in lieu of our regularly scheduled monthly luncheon due to the current level of new COVID-19 infections. With case counts coming down, we are planning our October luncheon in person. COVID-19 Testing Brevard County Emergency Operations Center’s contractor continues to provide free COVID-19 testing at West Melbourne Community Park. Parking for the testing is in the north parking lot off of Fell Road, and the actual walk-up testing is being conducted under the Space Coast Field of Dreams large pavilion. Testing is available from 9:00 a.m. to 5:00 p.m. sm Attachments: 1. September and October Monthly Calendars

2. Six Month City Council Agenda Planning Calendar 3. Departmental Friday Memos

Attachment 1

September 2021 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 11:15 Greater Palm Bay Chamber of Commerce

2 7:00 am Good Morning Space Coast

3 4

5 6

Offices Closed

7 6:30 City Council

8 6:00 West Melbourne Business Assoc Gathering

9 10 11

12 13 7:00 Space Coast League of Cities Dinner

14 6:30 Planning & Zoning Bd.

15 16 5:30 Code Enf Bd cancelled

17 18

19 20 21 22 6:30 City Council

23 7:00 Bd of Adjustment

24 25

26 27 28 29 30

Attachment 1

October 2021 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2

3 4 5 6:30 City Council

6 11:15 Greater Palm Bay Chamber of Commerce

7 7:00 am Good Morning Space Coast

8 9

10 11 7:00 Space Coast League of Cities Dinner

12 13 11:30 West Melbourne Business Assoc 6:30 Planning & Zoning Bd

14 15 16

17 18 19 6:30 City Council

20 21 5:30 Code Enf Bd

22 23

24 25 6:30 Business Adv Bd

26 27 9:00 Police Officers Retirement Bd

28 7:00 Bd of Adjustment

29 30

31 Halloween

Six Month City Council Agenda Planning Calendar ATTACHMENT 2

9/17/2021

Council Date Presentations/Workshops/Ceremonies/Public Hearings Consent/Action Items/Management Reports

Wednesday Introduction of New Employee - Appointment to the Business Advisory Board (Cynthia) (consent)22-Sep Assistant City Manager Tim Rhode (Scott)

Regular Meeting Salary Increase for City Manager (Kimberly) (action)6:30 p.m. Public Hearing - Adoption of Fiscal Year 2021-2022 Millage

Rate and Budget (Scott) Award of Bid - VMC Landscaping and Irrigation (Tom B.) (action)

Pubic Hearing - Eden Multifamily Site Plan (Christy) Authorization for the City Manager to Execute the American Rescue Plan Act Funding Agreement with the State of Florida

Public Hearing - First Reading - LSA and Rezoning for Division of Emergency Management (Scott) (consent)PMG Property (postponed from May 18, June 15

July 20 and August 17 meetings) (Christy)

Public Hearing - Second Reading - Annexation ofFeast Road Properties (Christy)

Public Hearing - First Reading - SSA and Rezoningfor Feast Road Properties (Christy)

5-Oct Introduction of New Employees - Annual Evaluation for City Attorney (Kimberly) (action)Regular Meeting Recreation Leader Jason Martinez and

6:30 p.m. Recreation Worker Dean Jones (Rich) First Reading of Amended Noise Ordinance (Morris) (action)

Annual Report from Jacobs (Brian M) Legislative Intent - Potential Tree Removal/Landscaping Code Changes (Christy) (action)

Public Hearing - Second Reading - Comprehensive PlanText Amendment for Private Property Rights (Christy) Extended Stay America Water Bill of Sale (Morris) (consent)

Public Hearing - Traffic Impact Fee Agreement forAscend at 95 (Morris)

19-Oct Public Hearing - Second Reading - SSA and Rezoning Award of Construction Bid - Widening of Eastbound Norfolk Parkway Regular Meeting for Feast Road Properties (Christy) Approaching Minton (Scott) (action)

6:30 p.m.Public Hearing - Second Reading of Amended

Noise Ordinance (Morris)

2-Nov Public Hearing - Second Reading - Dobbs Property Award of Construction Bid - Meadowlane Avenue Force MainRegular Meeting Small Scale Comp Plan Amendment and Rezoning (Christy) Replacement (Scott) (action)

6:30 p.m.Award of Construction Bid - Hollywood Boulevard and Imagine Way

Traffic Signal (Mark) (action)

Award of Construction Bid - Extension of Heritage Oaksand Doherty Drive (Scott) (action)

Six Month City Council Agenda Planning Calendar ATTACHMENT 2

9/17/2021

Council Date Presentations/Workshops/Ceremonies/Public Hearings Consent/Action Items/Management Reports

16-Nov Selection of Banking Institution for Servicing City Accounts (Margi) (action)Regular Meeting

6:30 p.m.

14-Dec Adoption of 2022 West Melbourne-Brevard County CRA Meeting Joint CRA Meeting Schedule (Christy)

6:00 p.m.

14-Dec Resolution Setting Regular City Council Meeting Dates for 2022Regular Meeting (Cynthia) (consent)

6:30 p.m.(only December First Reading - Annual Five Year Capital Improvement Plan UpdateCouncil meeting) (Scott) (action)

Renewal of Emergency Water Supply Agreement with City of Palm Bay(Scott) (action)

4-Jan Public Hearing - Second Reading - Annual Five Year CapitalRegular Meeting Improvement Plan Update (Scott)

6:30 p.m.

1-FebRegular Meeting

6:30 p.m.

15-FebRegular Meeting

6:30 p.m.

1-MarRegular Meeting

6:30 p.m.

.

To: Scott Morgan, City Manager

From: Thomas Forbes, Building Official Date: September 17, 2021 Friday Memo / Building Department

Weekly activity summary for the Building Department

Building: There were three building permits issued for new single family residences and a total of 88 permits issued this period.

Commercial Project Update: The following commercial projects have had permits issued and are in various stages of construction:

o Palm Crossings Plaza, 145 Palm Bay Road, 2,133 sq. ft. new construction.o Grace Church, 2820 Minton Road, 15,709 sq. ft. new construction.

(Temporary C.O. issued)o 7705 Technology Drive, 6,000 sq. ft. interior alteration.o Integra Space Coast Apartments, Space Coast Town Center (U.S. 192),

917,840 sq. ft. new construction.o Buena Vida pool house, 2129 W. New Haven Avenue, 452 sq. ft. new

construction.o Buena Vida Cottages clubhouse, Woodland Drive, 3,893 sq. ft., new

construction.o Cross Brands Manufacturing LLC, 4401 Fortune Place, 8,304 sq. ft. interior

renovation (adding mezzanine).o Pineapple Cove Classical Academy, 3455 Norfolk Parkway, 39,993 sq. ft.

addition. (Temporary C.O. issued)o Cross Brands Manufacturing LLC, 4401 Fortune Place, 4,462 sq. ft. addition.o Brazil 4 You, 1220 W. New Haven Avenue, 3,260 sq. ft. interior alteration.o 5 Star Service Center Inc., 7705 Ellis Road, 4,000 sq. ft. warehouse, new

construction.o Zaxby’s Restaurant, 4325 W. New Haven Avenue, 3,825 sq. ft. new

construction.o The Learning Center, West Melbourne Interchange, 10,000 sq. ft. new

construction.o Engravers Plus, 7600 Technology Drive, 22,500 sq. ft. interior renovation.o Makoto’s Dressing Inc., 6922 Sonny Dale Drive, 7,000 sq. ft. interior

renovation.

MAYOR Hal J. Rose

DEPUTY MAYOR John Dittmore

COUNCIL MEMBERS Daniel Batcheldor

Pat Bentley Daniel McDow

Stephen Phrampus Andrea Young

Building Department Tom Forbes, Building Official

City Hall 2240 Minton Road

West Melbourne, FL 32904 Phone: (321) 837-7776 Fax: (321) 952-9542

www.westmelbourne.gov

Attachment 3

o Ascend at Hammock Landings, 300 unit apartment complex, 286,860 sq. ft. new construction.

o Melbourne Retail, 1795 W. New Haven Avenue, 8,700 sq. ft., new construction (shell building).

o 4 Wheel Parts, 2045 W. New Haven Avenue, 10,762 sq. ft. interior renovation.

o New Image Dental, 2227 W. New Haven Avenue, 2,343 sq. ft. interior alteration.

Building Inspections conducted from 09/13/21 to 09/17/21 totaled 252 New Permit applications received from 09/13/21 to 09/17/21 totaled 73

• 1 new single family residence permit. Status of Commercial projects submitted for review:

• Design of the Times (florist shop), 2394 Minton Road, 3,959 sq. ft. new construction, awaiting additional information.

• Hammond’s Kitchen, 7705 Matrix Way, 9,000 sq. ft. new construction, review complete, awaiting revised plans.

• Tru Hotel by Hilton, W. New Haven Avenue, 45,611 sq. ft. new construction, 2nd review complete, awaiting revised plans.

• 7-Eleven, 465 S. Wickham Road, 4,650 sq. ft. new construction, review complete, permits ready to issue, pending contractor selection.

• Brevard Financial Holdings, LLC, 7684 Progress Circle, 9,561 sq. ft. warehouse/office, permits ready to issue, pending contractor selection.

• TSS Solutions, 7800 Technology Drive, interior renovation, permits ready to issue, pending contractor selection.

Code Enforcement: The next Code Enforcement Board meeting is scheduled for October 21 at 5:30 p.m. There were a total of 44 illegal signs removed from the right of way during the past week. There were a total of 5 new code enforcement cases opened this week and 5 cases were closed in compliance.

TO: Scott Morgan, City Manager FROM: Kimberly Gale, Human Resources Director DATE: September 17, 2021 RE: Friday Memo The Human Resources Department Friday Memo is intended to provide information and updates on HR related items that affect the City. If you have any questions regarding this information, please do not hesitate to contact me.

Recruitment Updates Administration: The candidate selected to fill the Assistant City Manager position began employment with us today. Building Department: Three (3) interviews for the Fire Code Inspector position have been scheduled and will be completed early next week, with anticipation that a selection will be made prior to the end of the week. The Inspector and Plans Examiner job postings will remain open until all vacancies are filled. Parks & Recreation: The candidate that was selected to fill the Recreation Leader position will begin employment with us on September 20, 2021. The candidate that was selected to fill the Recreation Worker position will begin employment with us on October 4, 2021. The part-time Maintenance Worker position will remain open until the position is filled. Planning Department: Ten (10) interviews for the Administrative Assistant position have been scheduled and will be completed early next week. The Planner job posting will remain open until the position is filled. Police Department: Five (5) conditional offers of employment have been extended for the Police Officer position, with four (4) vacancies remaining. Interviews for newly received applicants will be scheduled in the following week. The job posting will remain open until all vacancies are filled.

MAYOR Hal J. Rose

DEPUTY MAYOR

John Dittmore

COUNCIL MEMBERS Daniel Batcheldor

Pat Bentley Daniel McDow

Stephen Phrampus Andrea Young

HUMAN RESOURCES 2240 Minton Road

West Melbourne, FL 32904 Phone: (321) 313-0363 Fax: (321) 674-5733

www.westmelbourne.gov kgale@westmelbourne.gov

A conditional offer of employment was extended to a candidate for the part-time/seasonal Public Service Aide position. The candidate is currently nearing the end of our background investigation process and a start date will be determined soon. The part-time/seasonal School Crossing Guard job posting will remain open until filled.

UPDATE

TO: Scott Morgan, City Manager PREPARED BY: Christy Fischer, Planning Director DATE: September 17, 2021 SUBJECT: Planning Department Update Grace Church – The new church on Minton Road has been open for several weeks. As a new church, a section of buffer fence had to be added next to Wesley Groves and is now installed next to the wetlands along their north property line as depicted in this photograph. Figure 1 – Grace Church’s 8’ tall buffer fence

Eden Heritage Lakes – City Council’s agenda for September 22nd contains the first proposal for a single family rental community west of I-95 next to the Ellis Road Interchange. An architectural elevation for these units is shown here. There are similar units being built in Viera. Figure 2 – Artist’s rendering of the single family rentals

Planning & Economic Development Dept. Christy Fischer, Planning Director

City Hall 2240 Minton Road

West Melbourne, FL 32904 Phone: (321) 837-7778 Fax: (321) 768-2390

www.westmelbourne.org

MAYOR Hal J. Rose

DEPUTY MAYOR

John Dittmore

COUNCIL MEMBERS Dan McDow

Daniel Batcheldor Stephen Phrampus

Andrea Young Pat Bentley

To: Scott Morgan, City Manager From: Mark Piccirillo, Director of Public Works Date: September 17, 2021 Subject: This Week in Public Works The Public Works Streets and Drainage and Water Departments completed a Backhoe Loader Operator Training and Safety Course from United Academy Safety Training Solutions. Thirteen employees from both departments passed a written and hands-on test to earn their Backhoe Loader certifications.

The Public Works Streets and Drainage Department continued with scheduled mowing by utilizing the road side mower on the canal banks, swales, and on the City rights-of-way. The mower cut the grass along Thomas Jefferson Lane and the C-1 canal bank, located on the east side of Hollywood Boulevard.

MAYOR Hal J. Rose

DEPUTY MAYOR

John Dittmore

COUNCIL MEMBERS Daniel Batcheldor

Pat Bentley Daniel McDow

Stephen Phrampus Andrea Young

Public Works Department

Mark Piccirillo, Public Works Director Public Works Facility 1415 Henry Avenue

West Melbourne, FL 32904 Phone: (321) 727-3710 Fax: (321) 952-0924

www.westmelbourne.gov

The Public Works Streets and Drainage Department was out this week repairing a section of drainage pipe located on Meadowood Lane. Equipment Operators were also in the Timber Ridge neighborhood grinding down sections of sidewalk to avoid trip hazards.

The Public Works Water Department completed 116 work orders, painted 31 fire hydrants, exercised 15 water valves, serviced eight fire hydrants, and performed a mock shut down of a 6-inch water main for an ongoing construction project on W. New Haven Avenue.

The Water Department repaired three service line leaks this week, setting up two for service line for replacements. Water Distribution Workers Cory Litts and Rob Cloney tackled a 3/4-inch service line leak on Susan Drive with no hesitation.

A 4-inch water main on Park Hill Boulevard was damaged during construction, but Water Distribution Workers were quickly able to respond to the break due to the close proximity to the Public Works Facility. Repairs were made with minimal interruption of service to the residents.

A 6-inch water main was hit by the contractor on W. New Haven Avenue while they were clearing the lot for the construction of a new building. Water Distribution Workers Alan Brookins and Aric Garcia dove into action with a 3-inch hydraulic pump and were able to pump all the water away from the water main so the other workers could make the necessary repairs. This repair went extremely smooth as the entire department worked together to solve multiple problems associated with the location of the break.

The Sewer Department Jacobs completed 125 work orders, 17 sewer inspections, and 66 sewer/reuse locates. Maintenance workers performed maintenance on the lift station pumps throughout the collection system. The Greenwood, San Paulo, Whispering Winds, and Sawgrass lift station pumps were cleaned by removing rag build-up and serviced.

Jacobs inspected the installation of the sewer service line being installed by the contractor developing the new Ascend development located on Minton Road.

They also inspected the installation of the new above ground air release valve by Young’s Communications on the newly installed force main located on Coastal Lane.

It was a busy week at the plant with the CIP stormwater retention pond project. Jacobs inspected the installation of the new 20-inch reuse line that runs between the transfer pump station and the ground storage tank. The tie-in was completed, and the new reuse line was successfully pressure tested.

A new 12-inch drain line was also installed from the reuse ground storage tank to a new retention area location. The new line was also pressure tested.