OOUNTYCOURTJOURNAl.

MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING - Wednesday, January 19, 2011Page 1

COMMISSIONERS PRESENT:

STAFF PRESENT:

Charles J, Hurliman, ChairTim Josi, Vice-ChairMark Labhart, Commissioner

Sue Becraft, Board Assistant

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TASSIl1~~EILCOUNTY CLERK

STAFF PRESENT FOR PORTIONS OF THE MEETING: Tassi O'Neil, County Clerk;Butch Parker, Director, Community Development; Su Yaremchuk, Staff Assistant;Jennifer Purcell, Coordinator, Solid Waste Program, Dave Dickman, Director, HumanResources and Liane Welch, Director, Public Works.

GUESTS: There were none at this time.

CALL TO ORDER: By Chair Hurliman at 8:30 a.m. in Commissioners' Meeting RoomB.

ITEM NO.1: WELCOME & REQUEST TO SIGN GUEST LIST: Chair Hurlimanwelcomed everyone and reminded them to sign the guest list.

ITEM NO.2: PUBLIC COMMENTS - NON-AGENDA ITEMS: Liane Welch requestedpermission for her staff to accumulate over forty hours of work time since they workedall weekend during the storm.

A motion was made by Vice-Chair Josi to approve the request. Commissioner Labhartseconded the motion for discussion.

Ms. Welch reported that Cape Lookout road is still closed. They replaced the culvert inNeskowin Terrace even though it is on a local access road because of the need foremergency vehicle access. Most of the roads have been reopened. She passedaround photographs of various road work being done.

The motion carried with three aye votes.

Ms. Welch said she requested a cost estimate of the damage the storm did by Tuesday,January 18th She also has a call in to Paul Levesque requesting the cost estimate forthe Shilo Levee.

There was discussion about reaching the Twenty Million ($20,000,000) Dollarrequirement for the state funding for repairs. She hopes we will get funding but won'tknow until they get the cost estimates. We have significant damage to the Kilchis RiverRoad; drop offs on the Trask River Road and will be replacing lots of rip rap. We will bemopping up for weeks. Now the roads are icy and she has the sanding trucks out.

MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING - Wednesday, January 19, 2011Page 2

BayOcean Road is open; Cape Lookout is still closed. Highway 6 is closed, Highway101 is down to one lane in Neah-Kah-Nie and Highway 22 is down to one lane in someareas.

UNSCHEDULED: Su Yaremchuk reported that yesterday Chair Hurliman signed theTitle III fund report and standard form letter to Secretary Thomas Vilsak, United StatesDepartment of Agriculture, and Secretary Ken Salizar, United States Department of theInterior that was due on January 15. She explained why the report was a day late andasked that the board approve the letter and report.

A motion was made by Commissioner Labhart to approve the letter and report. Themotion was seconded by Vice-Chair Josi. The motion carried with three aye votes.

UNSCHEDULED: Tassi O'Neil said Su Yaremchuk approached her about thepossibility of providing free licenses for dogs after they have been vaccinated by Dr.Johanson at the Project Homeless Connect event on January 2ih Dr. Johanson hasgenerously donated her time and vaccine. It would seem like a good idea to licensethem so that they are not picked up by the city police and county deputies andimpounded. Homeless people often have a pet as their only source of family. Ms.O'Neil asked if the county could donate these licenses.

A motion was made by Vice-Chair Josi to approve the request. The motion wasseconded by Commissioner Labhart for discussion.

Mrs. Yaremchuk said Dr. Johanson is required by law to give the pets a physical examin order to vaccinate them. Ms. O'Neil cannot license them unless they have a rabiesvaccination, which protects the other animals out there. If they are not licensed and arepicked up, their owner may not have money to get them out of "jail".

Commissioner Labhart was concerned about the precedent this would be setting. Ms.O'Neil said she was also a bit concerned because we have elderly people and otherswho are having an economic hard time. Mrs. Yaremchuk said she understood. Shesuggested limiting the number of licenses given out on a first come first serve basis.Vice-Chair Josi suggested not advertising the service. Chair Hurliman said the ownerscould be told when they get the vaccination that they can get the license. Mrs.Yaremchuk said Dr. Johanson could write PHC on the license form to take to the clerk'soffice to get the free tag.

Dave Dickman said he thought there was a strong public health issue here becausehomeless pets are exposed to risks in the wild and neighborhood and become vectorsfor disease, so it makes perfect sense to provide the service.

MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING - Wednesday, January 19, 2011Page 3

After further discussion, the motion carried with three aye votes.

UNSCHEDULED: Mr. Dickman reported that a lady was or is sitting on the north stepsof the courthouse blocking access and telling people that Vickie Shively made herhomeless. The courts have been notified and it was turned over to security. ScottKilgore will take appropriate action. Some staff is concerned whether the person mayhave spent the night in the courthouse and for her welfare because she is not dressedfor the weather. The security cameras are being checked to see if she was inside lastnight.

Mr. Dickrnan said she can sit on the bench to protest but not block access. ChairHurliman said his observation was it was a protest. Vice-Chair Josi said he observedsomeone with mental issues who needs help. Mr. Dickman said this person has somehistory of volatile behavior.

ITEM NO.3: DISCUSSION CONCERNING PROFESSIONAL SERVICESAGREEMENT WITH TETRA TECH NUS, INC. FOR THE TILLAMOOK COUNTYBIOENERGY FEASIBILITY STUDY: Jennifer Purcell said three weeks ago thecommissioners signed the notice of intent to award the contract. It is funded throughgrant dollars and local match.

After some discussion, the consensus was that Commissioner Labhart will carry theitem at the board meeting this evening. Ms. Purcell thanked the commissioners and willsend them some speaking notes on the project.

ITEM NO 4: HUMAN RESOURCES REPORT: a) DISCUSSION ANDCONSIDERATION OF PERSONNEL REQUISITION TO REFILL THE HEALTHDEPARTMENT ADMINISTRATOR POSITION: Mr. Dickman said he and Vice-ChairJosi met with Marlene Putman. As a result of the discussion he went to the healthcouncil meeting last Thursday to talk to them about the process that we want to engagein to recruit an health administrator. He requested to fill the health administratorposition with a five day internal posting. It seems apparent that Ms. Putman isinterested in taking this full time position. We still want to do a competitive process tosee if there are any other internal candidates who are interested. They would do aregular hiring process with the commissioners conducting the interviews.

Mr. Dickman said the health council reiterated their concern about their part in thisprocess and asked him to tell the commissioners that they want to participate in theinterview process. Mr. Dickman recommended having two members of the councilparticipate in the interview process with the commissioners and maybe giving them onevoice, between the two representatives as to their say in the applicants' interviewprocess.

MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING Wednesday, January 19, 2011Page 4

Commissioner Labhart asked if the council took a position on the intemal recruitmentprocess. Mr. Dickman said they seemed okay with it. They are interested in having Ms.Putman apply and are pleased in her leadership.

Mr. Dickman thought the council's issues are more with the process of releasing Dr.Hesse. He said he spoke to that issue with the council by saying that thecommissioners feel very heavily their fiduciary responsibility with appointing the officersof the county. This conflict between bylaws and the commissioners' responsibility hasto be ironed out. Vice-Chair Josi disagreed. Tom Fronk said the federal regulations arepretty specific about what the bylaws should say. Our health department is differentfrom what the federals recognize and they have a one size fits all requirements. Mosthealth departments are a 501 (C)-3, which the federals recognize. In order to be incompliance and stay in business there are certain things the bylaws have to say whichcreates this tension that is always going to exist.

Vice-Chair Josi felt all of the health council members could be invited to sit in on theinterview process but two of them actively participate and between the two they wouldhave one vote. Mr. Dickman said he was okay with that from a human resourceperspective.

Mr. Dickman said he did not raise the issue of the bylaws but told the council that we'rehiring an health administrator for our department of health, not just for the FederallyQualified Health Clinic (FQHC) and the council does not technically have a legalresponsibility for the health department. Vice-Chair Josi said Harry Coffmanunderstands the issues.

A motion was made by Commissioner Labhart to approve the internal requisition to fillthe health department administrator position. Vice-Chair Josi seconded the motion fordiscussion.

Chair Hurliman had some heart burn with the council having votes because it is anadministrative decision. He could go along with having them there, having their votesand having them leave and then the commissioners make the decision. Vice-Chair Josisaid when hiring where a board is involved, we invite their participation. Chair Hurlimanfelt that is a mistake. Commissioner Labhart felt it would not hurt for them to participate.

Mr. Dickman said they could look at it in an