May 24, 2017 - ncstatecollege.edu

May 24, 2017

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NORTH CENTRAL STATE COLLEGE

BOARD OF TRUSTEE’S MEETING

Wednesday, May 24, 2017

5:30 pm – Fallerius Technical Education Center – Board Room (165-F)

I. CALL TO ORDER – Ms. Elisabeth Morando Pledge of Allegiance, College Mission Statement

II. ROLL CALL – Mr. Stephen Williams

III. INTRODUCTION OF GUESTS – Dr. Dorey Diab

IV. FOCUS OF THE MEETING – Ms. Elisabeth Morando

V. PRESIDENT’S REPORT (IAW 4.11)

A. Student Government/Phi Theta Kappa Update

B. Strategic Planning (Student Input) – Mr. Connor Moreton/Ms. Raelene Harris

C. North Central State College Foundation/Development Update

D. Workforce Development Update – Dr. Greg Timberlake

E. Other Page 35-37

VI. REQUIRED APPROVALS AGENDA (IAW 2.73) – Ms. Elisabeth Morando

Consent Agenda

Minutes:

A. Approval of Minutes for April 26, 2017 Pages 8-18

Personnel Actions:

B. Consideration of Approval of Employment of College Personnel Page 19

– R-2017-12

Regular Agenda

A. Consideration of Approval of Amendment to Governance Process Pages 20-21

Policy 2.71 – R-2017-13 – Dr. Dorey Diab

B. Treasurer’s Report for April 30, 2017 – Mr. Koffi Akakpo Pages 22-28

C. FY 2017-2018 Budget Proposal Presentation – Mr. Koffi Akakpo

VII. OSU-MANSFIELD ADVISORY BOARD GUEST REPORT - Ms. Elisabeth Morando

- Mr. Mark Brunn (OSU-M BOT)

- Ms. Linda Nelson (NCSC BOT Representative for May 11th OSU-M Board Meeting)

- Co-Located Campus Capital Projects Discussion

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VIII. POLICY GOVERNANCE

A. Discussion of Agenda Planning (IAW 02.72) – Ms. Elisabeth Morando

– Owner Connections

B. Board Training Plan (IAW 02.70) Page 29

1. Discussion of Policy Governance Scenario 3.13 – Mr. Roger Miller

– “Monitoring Report? What Monitoring Reports?”

2. Governance Policy Review (3.0, 3.1, and 3.2) Pages 30-32

– Mr. Matthew Smith

C. Self-Assessment Survey Pages 33-34

IX. BOARD CHAIRPERSON’S REPORT – Ms. Elisabeth Morando

A. BOT June Regular Meeting & Annual Planning Retreat (June 28th)

(Regular Meeting 4:00pm-5:00pm, Planning Retreat 5:00pm-8:00pm, light dinner included)

B. OACC 2017 Annual Conference and Excellence Awards

(June 7-8, Terra Community College, Fremont, OH)

C. 2017 ACCT Leadership Congress (September 25-28, 2017 Las Vegas, NV)

D. Follow-up Alumni Association Graduate Picnic (May 11th) and

Commencement Exercises (May 12th)

E. Follow-up to Leader Richland (May 17, 18 & 22)

X. EXECUTIVE SESSION – Ms. Elisabeth Morando

A. Collective Bargaining Matters

XI. MEETING EVALUATION (IAW 02.06) – Ms. Elisabeth Morando

XII. TIME AND PLACE OF NEXT MEETING

- Wednesday, June 28, 2017 – Fallerius Technical Education Center,

BOT Conference Room 165-F

XIII. ADJOURNMENTSUPL

BOARD OF TRUSTEE MEETING DATES

2017 All meetings will be held at NC State Main Campus

Fallerius Technical Building Board Room

5:30 pm (unless otherwise announced)

NCState Rep. OSU-M Meeting Date NCState Meeting Date OSU-M Rep.

January 18, 2017 M. Brunn

February 22, 2017 P. Heydinger

M. Smith March 29, 2017 Changed from March 16th March 22, 2017 M. Howard

April 26, 2017 P. Siegenthaler

For M. Hartle

L. Nelson May 11, 2017 Changed from May 18th

May 24, 2017 M. Brunn

June 28, 2017 J. Goudy

August 23, 2017 T. Purtiman

Sept. 20, 2017 Changed from September 27th

October 25, 2017 C. Irvin

December 6, 2017 D. Daniels

OSU-M 2017 Meeting Information:

Meetings are 4:30 p.m. – 6:00 p.m. in Eisenhower Room 113 (Board Room)

North Central State College ENDS Policy Statements

1.0 Global Ends Policy - North Central State College exists for the citizens of

its service region to attain the knowledge and skills to succeed in their chosen

path for learning, work, or enrichment, sufficient for the college to justify

available resources.

1.1 Equal Opportunity/Diversity - The proportion of students from

economically or educationally disadvantaged backgrounds is at least equivalent

to the proportion in the local communities.

1.2 Career Readiness and Development - Students acquire and enhance

relevant business and industry credentials, job skills, work habits, job leads and

pathways to economic self-sufficiency especially in high demand technologies.

1.3 Transferability - Students prepared for advanced academic success will

have the ability and the prerequisite academic experience sufficient for entry

into a four-year college or university.

1.4 Enrichment - Enrichment opportunities exist to reflect community needs and values.

North Central State College Board of Trustees (2017 - COLLEGE ACTIVITIES CALENDAR)

May 2017 5 – Ohio Basic Peace Officer Academy Graduation

11 – OSU-M Board of Trustees Meeting (Eisenhower)

11 – NCSC Alumni/Graduate Picnic (Kee Hall)

12 – NCSC Graduation (Campus Recreation Center)

15 – Financial Disclosure Statement (FDS) Filing Deadline

17, 18, & 22 – LeaderRichland Activities on Campus

24 – Regular Board of Trustees Meeting (Fallerius)

June 2017 7-8 – OACC Annual Conference/Awards Luncheon (Terra CC)


28 – Annual BOT Planning Retreat (Fallerius)

July 2017 No Regular Board meeting scheduled for July 2017

August 2017 3 – Practical Nursing Graduation (7 pm Kehoe Auditorium)


September 2017 20 – Regular Board of Trustees Meeting (Fallerius)

24-28 – ACCT Leadership Congress

October 2017 25 – Regular Board of Trustees Meeting (Fallerius)

November 2017 No Regular Board meeting scheduled for November 2017

December 2017 6 – Regular Board of Trustees Meeting (Fallerius)

31 – Annual Ethics Training Deadline

Required Approvals Agenda

Consent Agenda

Minutes:

A. Approval of Minutes for April 26, 2017

Personnel Actions:

B. Consideration of Approval of Employment of College Personnel

– R-2017-12

Regular Agenda

A. Consideration of Approval of Amendment to Governance

Process Policy 2.75 – R-2017-13 – Dr. Dorey Diab

B. Treasurer’s Report for April 30, 2017 – Mr. Koffi Akakpo

C. FY 2017-2018 Budget Proposal Presentation

– Mr. Koffi Akakpo

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North Central State College

Board of Trustees’ Meeting

April 26, 2017

I. CALL TO ORDER

The Chair, Ms. Elisabeth Morando called the meeting to order at 5:30 p.m. in the Gorman

Room (165) of the Fallerius Technical Education Center. At that time, she asked all to

rise and join her in reciting the pledge of allegiance followed by her reading of the Global

ENDS Policy (Mission Statement) for North Central State College.

II. ROLL CALL

The Recorder, Mr. Stephen Williams called the roll.

Present: Mr. Mark Masters (5:35pm)

Dr. Dwight McElfresh

Mr. Roger Miller

Ms. Elisabeth Morando

Ms. Pamela Mowry

Ms. Linda Nelson

Ms. Janet Pry

Mr. Steven Stone

Absent:

Mr. Matthew Smith

III. INTRODUCTION OF GUESTS

President Dorey Diab introduced Mr. Koffi Akakpo, CFO; Dr. Karen Reed, CAO; Ms.

Archie Miller, Mr. Victor Barnett, Ms. Taylor Elliott, Ms. Brandie Estes-Gladdon were

present representing Student Leadership; Ms. Kimberly Lybarger, Honors College

Coordinator was present with Mr. Connor Moreton and Ms. Julie Lender to present their

latest Honors College projects; and Ms. Pam Siegenthaler was present representing The

Ohio State University Mansfield Advisory Board.

IV. FOCUS OF THE MEETING – Ms. Elisabeth Morando

Ms. Elisabeth Morando explained that the primary foci of tonight’s meeting will include:

tending to the Required Approvals Agenda which will include the granting of Emeritus

Status for two retiring faculty member, and an Executive Session to discuss Collective

Bargaining.

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V. PRESIDENT’S REPORT – Dr. Dorey Diab

A. Honors College Presentations

Dr. Dorey Diab introduced Ms. Kimberly Lybarger, Coordinator for the Honors College

to introduce today’s presentations. Ms. Kimberly Lybarger shared some information

about the Honors College and introduced Mr. Connor Moreton and Ms. Julie Lender. Mr.

Moreton’s project involved conducting a student survey to collect quantitative and

qualitative data on various elements of the College’s Strategic plan from the student

perspective. Mr. Moreton reviewed the process he used in the collection of these data

elements through a focus group. Ms. Julie Lender’s project involved the development of

a Peanut Butter and Jelly foodbank for those in need. The project was termed “Spread the

Love” because of the universality and versatility of the Peanut Butter and Jelly sandwich

that can be easily and inexpensively made by the young and old alike. The concept

evolved from her internship work at the local Salvation Army. Following the

presentations, the Board conveyed their thanks to the students for their work on these

meaningful projects. Dr. Diab also issued his kudos to Ms. Kimberly Lybarger for her

work coordinating the activities and membership of the prestigious North Central State

Honors College.

B. Phi Theta Kappa (PTK) and Sigma Alpha Pi (SAP) Updates

Dr. Dorey Diab introduced PTK President, Ms. Archie Miller to present both the Phi

Theta Kappa Update and the Sigma Alpha Pi Update:

Phi Theta Kappa:

The Chapter had its spring induction on Sunday, April 23rd. The Ohio Region Vice

President, Steven Barimah spoke about the benefits of being a member of Phi Theta

Kappa. The Ohio Region Central District Representative, Hannah Dion spoke about

the importance of being engaged as a member and within the region.

Student of the Year luncheon was on 4/20/2017. Keturah Crouch, College Now

student, was recognized for being chosen as student of the year. Matia Porter, Digital

Media major, was recognized as student of the year runner up. Both were given $250

scholarship for their commitment and leadership.

New officers have been chosen for the 2017-2018 academic year:

o New President is Brandi Estes-Gladden,

o New Vice Presidents are Taylor Elliott, Izzy Zhong, and Raelene Harris.

o Continuing Vice Presidents are Victor Barnett and Suzan Ramahi.

o Archie Miller and Keturah Crouch are graduating in May.

The Chapter will be making a decision on the coming year’s

Honor topic within the next month and beginning our research.

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The Chapter is preparing to start our service project with the Ontario Fourth of July

Festival, collecting donations and raffle items.

Members will be selling roses at graduation for a fundraiser. Flowers will be

purchased from Pioneer Career & Technology Center.

Seven of our members attended the Hall of Excellence Dinner at the Kehoe Center on

April 19th and enjoyed Chris Spielman’s presentation.

Chapter members participated in a focus group held by Raelene Harris, PTK VP and

honors student.

Sigma Alpha Pi (SAP) The National Society of Leadership and Success:

The induction ceremony is on Sunday, April 30th at the Kehoe Center at 2:00. This

year, SAP had 188 members join, and 73 students who completed the steps for

induction.

SAP students did 1200 hours of community service.

At the next board meeting, SAP Officers will share the work SAP members have

done within the community.

SAP will be having their eboard retreat on May 23rd, where their newly appointed

officers will undergo officer training and will plan for next year’s events. The SAP

retreat will be held at the Landoll’s Mohican Castle.

SAP is on track to earn 9 out of 10 pillars, which means they will be designated as

one of the top 10% chapters, and will earn a $1800 discount on their yearly dues.

C. North Central State College Foundation Development and Update

Dr. Dorey Diab recapped the inductees to the NCO Hall of Excellence (Dave Williamson

and Bob Turner). He reported that the attendance for the Hall of Fame was over 200

attendees. The event was a success and the comments from the guest speaker, Chris

Spielman, were very well received.

D. General Updates

Joint Advisory Committee Meeting – President Diab reviewed the process for

obtaining strategic planning input from the committee and shared some of the

initial trends that the data suggests. More to come at the BOT Planning Retreat.

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Social Justice Council Recommendations – President Diab shared the council’s

concern for presenting a stronger focus on the College’s position on Equity. The

council is working on a recommendation to bring to the President’s Cabinet and

then to the Board for consideration.

New Campus Entrance Project – President Diab shared some of the discussion

relative to the development of the new campus entrance project. Trustee, Dr.

Dwight McElfresh asked if it was eligible for capital project funding. President

Diab indicated that it may or may not.

Fulbright Scholar Trip to Russia – President Diab shared some of the educational

highlights of his trip to Russia and a look inside their higher education system.

Cyber-Security Student Sponsorship – President Diab informed the Board that Mr.

Wesley Burson is a student in our Cyber-Security Program who is traveling to

Florida to participate in a trade skill competition at the national level. To assist and

encourage him is this endeavor, the College has agreed to sponsor $1,000 of his

expenses. Following his competition, Mr. Burson will be asked to present the

results of his competition and to share the highlights of his experience with the

Board at an upcoming meeting.

TRIO Awards – President Diab recapped some of the accolades and recognition of

our students and staff at the annual TRIO Awards Luncheon hosted by TRIO

Director, Ms. Ashley Benson and he staff. It was a very nice event and

demonstrates the hard work and effort that is put in by all to make this program

work for the success of our students.

VI. REQUIRED APPROVALS AGENDA

CONSENT AGENDA

The Chair (Ms. Elisabeth Morando) presented the Consent Agenda and called for any

items that should be removed from the consent agenda for further discussion. On a

motion by Ms. Linda Nelson and seconded by Mr. Steve Stone and passing unanimously,

the following items were approved:

A. Approval of Minutes for March 22, 2017 “Regular Meeting”

REGULAR AGENDA

A. Consideration of Approval of Designation of Emeritus Status for Mr. Kenneth

Ekegren – R-2017-10 - Dr. Dorey Diab

CONSIDERATION OF APPROVAL OF DESIGNATION OF

EMERITUS STATUS FOR

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MR. KENNETH J. EKEGREN

R-2017-10

WHEREAS: in accordance with Board Resolution R-1998-20, and the NCState – NCFA-AAUP

Collective Bargaining Agreement dated August 27, 2014, qualified retiring faculty members may

be recommended for the designation of Emeritus status, and

WHEREAS: Mr. Kenneth Ekegren, who after 24 years retired as an Assistant Professor of

Mechanical Engineering Technology, has met all qualifications, and

WHEREAS: Mr. Kenneth Ekegren has requested consideration for Emeritus status, has been

approved by the regular bargaining unit faculty of his division and is endorsed by the Vice

President, Academic Services and the President’s Staff.

NOW, THEREFORE, BE IT RESOLVED: by the Board of Trustees, that

Mr. Kenneth J. Ekegren is granted Emeritus Status.

ACTION TAKEN: Dr. Dwight McElfresh moved for approval of resolution R-2017-10

Consideration of Designation of Emeritus Status for Mr. Kenneth Ekegren. Ms. Pamela Mowry

seconded the motion and the motion carried unanimously. Dr. Dwight McElfresh added that

Professor Emeritus Ken Ekegren retires from the College with great distinction and much thanks

for all he’s done over the years to bring the college national and world recognition.

B. Consideration of Approval of Designation of Emeritus Status for Mr. Randy

Storms – R-2017-11 - Dr. Dorey Diab

CONSIDERATION OF APPROVAL OF DESIGNATION OF EMERITUS STATUS FOR

MR. RANDY R. STORMS

R-2017-11

WHEREAS: in accordance with Board Resolution R-1998-20, and the NCState – NCFA-AAUP

Collective Bargaining Agreement dated August 27, 2014, qualified retiring faculty members may

be recommended for the designation of Emeritus status, and

WHEREAS: Mr. Randy Storms, who after 30 years retired as an Assistant Professor of

Electronic Engineering Technology, has met all qualifications, and

WHEREAS: Mr. Randy Stoms has requested consideration for Emeritus status, has been

approved by the regular bargaining unit faculty of his division and is endorsed by the Vice

President, Academic Services and the President’s Staff.

NOW, THEREFORE, BE IT RESOLVED: by the Board of Trustees, that Mr. Randy R. Storms

is granted Emeritus Status.

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ACTION TAKEN: Ms. Linda Nelson moved for approval of resolution R-2017-11

Consideration of Designation of Emeritus Status for Mr. Randy Storms. Ms. Janet Pry

seconded the motion and the motion carried unanimously. Dr. Dwight McElfresh added

that while he tends to work more quietly in the background, Professor Emeritus Randy

Storms retires from the College with great distinction and much thanks for all he’s done

to bring the college and our students national recognition through the success of the

Mechatronics Club among other endeavors.

C. Treasurer’s Report for March 31, 2017 – Mr. Koffi Akakpo

Mr. Koffi Akakpo presented the Treasurer’s Report for the period ending March 31,

2017. He stated that revenues for the month totaled $665,938. Expenditures were

$2,854,878 leaving a deficit of $2,188,940. Year-to-date revenues totaled $16,334,335.

Year-to-date expenditures totaled $12,585,715 leaving an excess of $3,748,621. The Star

Ohio month-end balance for March 2017 is $1,027,912. Mr. Akakpo pointed out the

effect of the CCP write off and the Tuition Freedom program and the shared services

payment to OSU-M. He further described the trends shown in the new Tracking of

Monthly Cash Flow feature as well as the dashboard indicators and pointed out the trends

that were normal for this stage of the budget cycle and those that are not normal but

expected. Mr. Akakpo had no further special notes for this report.

ACTION TAKEN: Dr. Dwight McElfresh moved for approval of the Treasurer’s Report

for the period ending March 31, 2017. Mr. Mark Masters seconded the motion and the

motion carried unanimously.

VII. OSU-MANSFIELD BOARD OF TRUSTEES GUEST REPORT

Board Chair, Ms. Elisabeth Morando introduced Ms. Pamela Siegenthaler of the OSU-M

Advisory Board (filling in for Student Trustee, Ms. Melody Hartle who was unable to

attend) and gave her the floor for some remarks. Highlights from Ms. Siegenthaler’s

update included:

OSU-M is preparing for their spring graduation ceremony

The OSUM Board is looking forward to their participation in this year’s

LeaderRichland activities.

The OSU-M Board is hoping to form a Joint Capital Planning Committee with

North Central State College to explore Capital Planning for the Campus. The

committee would be comprised of the following positions with one coming from

OSU-M and the other coming from NCSC:

(2) Members of the Board of Trustees

(2) Chief Finance Officers

(2) Facilities Directors

(2) Information Technology Directors

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The new Entrance Project would not be included in the projects for this

committee

Projects for this committee would include:

o Energy Conservation

o LED Lighting

o Exterior Cameras and Lighting

o Roofing Project for the Child Development Center

o Rennovation of the Campus Recreation Center ($2.4M)

There will be $2M Capital Funding for all of Ohio’s campuses for repaving

parking lots, roadways, and walkways.

Ms. Siegenthaler pointed out that OSU-M does not get funding from the main

campus for capital projects. The only capital project funding they get is from the

State of Ohio

Board Chair, Ms. Elisabeth Morando shared notes from Trustee, Matthew Smith who

represented the NCSC Trustees at the OSU-M Board meeting. Highlights included:

New campus entrance project is coming in at a cost of $1.7M and is currently

running short on funding.

The route 39 entrance has a new garden project coming

The Campus District Project now has landowners included

OSU-M Trustees are participating in Leader Richland

Using Springfield Learning Center, April 29 is Science Saturday!

Recreation Center needs lighting on walk ways

Board Chair, Ms. Elisabeth Morando called for a Trustee to represent the NCSC Board at

the OSU-M Board meeting on May 11, 2017. Ms. Linda Nelson volunteered to attend.

VIII. POLICY GOVERNANCE

A. Discussion of Agenda Planning

Ms. Elisabeth Morando called for Owner Connections with recent activities to share.

She noted that there have been several College activities including: The NCO Hall of

Excellence, the Board T-Shirt sponsorship with Phi Theta Kappa in their hosting of the

regional meeting, the POM, the All-Ohio Academic Team Luncheon, and lots of

discussion over the College Credit Plus program and the Tuition Freedom Scholarship

Program.

Mr. Mark Masters pointed out discussion he heard about students dropping out of the

Tuition Freedom Scholarship program but perhaps there is more to the story. There is a

negative perception about the program by some in the community. He pointed out that we

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need to tell the whole story on why students are dropping out, how some are coming back

even as part-time students, and emphasize the advantages of the program.

C. Board Policy Governance Training (IAW 02.70) – Ms. Elisabeth Morando

1. Policy Governance Rehearsal Scenarios –PolGov training includes a guided

discussion/rehearsal of potential scenarios that trustees might expect to encounter in

order to further enrich the board’s understanding of the principles of the Carver

Policy Governance Model and to take their confidence in application to the next

level. Mr. Steven Stone led the rehearsal exercise for scenario 6.5 that asks

“Ownership Linkage: Now What?” In the scenario, The board’s Ownership

Linkages Committee has had very positive meetings with an organization

representing a segment of the ownership. The committee wants to follow through to

ensure that operational ideas suggested in the meeting are implemented. What

should the board do?

2. Policy Governance Policy Review – training also includes a continuing review,

refresher, and reassessment of current Policy Governance policies. The guided

discussion and review of policy governance policies 2.6, 2.7, 2.8, and 2.9 was led

by Ms. Linda Nelson.

Ms. Nelson called the Board’s attention to policy 2.75. While the version of the

policy included in the Board Package was not the latest version and did not show

the correct month for the CEO evaluation, she would conduct her review of this

policy from the correct version from the Board of Trustees webpage that did show

the corrected month for the CEO evaluation. From the discussion, President Diab

pointed out that the date for the conclusion of the cycle listed in policy 2.71 was

not correct as the College’s fiscal year ends on June 30th rather than July 31st

therefore, he would bring a corrected version of this policy to the next meeting for

the Board’s consideration of approval. All other policies were correct and still

relevant as presented.

IX. BOARD CHAIRPERSON REPORT- Ms. Elisabeth Morando

A. 2016 Financial Disclosure Statement Filing

Ms. Elisabeth Morando reminded Trustees of the annual financial disclosure statement

(FDS) filing deadline of Monday, May 15, 2017.

B. All-Ohio Academic Team Luncheon (April 20th)

Ms. Elisabeth Morando announced that the highlights from the All-Ohio Academic Team

Luncheon had already been discussed during the Owner’s Connections segment and

asked if anyone had anything to add.

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C. Alumni Graduation Picnic & Graduation Ceremony (May 11th & 12th)

Ms. Elisabeth Morando reminded Trustees of the Alumni Association’s Graduate Picnic

that will take place during lunchtime on May 11th (the Thursday prior to graduation).

Trustees were also reminded of the Spring Graduation that will take place the evening of

Friday, May 12th at the Campus Recreation Center and encouraged all who were able to

attend. Mr. Stephen Williams distributed VIP passes to all the Trustees who indicated

they were planning to attend.

D. OACC Annual Conference (June 7 & 8, Terra Community College)

Ms. Elisabeth Morando called for a show of those planning to attend the OACC Annual

Conference in June. Ms. Elisabeth Morando, Ms. Pam Mowry, Ms. Janet Pry, Mr. Steven

Stone, and Mr. Roger Miller indicated that they would not be able to attend. Dr. Dorey

Diab indicated that he and Mr. Koffi Akakpo were planning to attend and that he had

heard from Trustee, Matt Smith that he was planning to attend. Ms. Linda Nelson

indicated that she would have to check her schedule and follow-up with her ability to

attend.

E. 2017 ACCT Leadership Congress (Call for Presentations)

Ms. Elisabeth Morando called for a recap of the presenters at this year’s ACCT

Leadership Congress. Those participating in the Pre-Congress Academy were: Dr. Dorey

Diab, Dr. Dwight McElfresh, Mr. Matthew Smith, Ms. Elisabeth Morando, and Mr.

Stephen Williams. Those participating in the Concurrent Session presentation were: Dr.

Dorey Diab, Dr. Dwight McElfresh, Mr. Matthew Smith and Ms. Elisabeth Morando.

Ms. Elisabeth Morando called for a discussion on selecting a Trustee to serve as the

voting delegate for NC State. Following a brief discussion, Trustees felt that Mr.

Matthew Smith had been serving in that capacity for the last few years and would likely

agree to once again serve as the NCState voting delegate this year as well.

F. Self-Assessment Survey

Ms. Elisabeth Morando called for a discussion of the current self-assessment tool

executed through the Survey Monkey instrument. Trustees felt that the tool was useful

and necessary however, it was time to review the questions, as some seemed a bit

redundant and may better focus on the information this Board will find useful for

improving its performance. Ms. Elisabeth Morando directed that the questionnaire for the

self-assessment survey be provided to the trustees for review and discussion at the next

board in preparation for developing the instrument for the next evaluation period.

X. EXECUTIVE SESSION

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The Chair called for an Executive Session at 7:35 p.m. Ms. Linda Nelson made a motion

and it was seconded by Ms. Janet Pry to adjourn to Executive Session to discuss

Collective Bargaining Matters. Ms. Morando explained that she did not expect any

further business following the executive session. A roll call vote on the motion was

approved by the majority of members present. Mr. Mark Masters indicated that he was

unable to stay for the executive session and needed to depart.

Mr. Mark Masters – “no”

Dr. Dwight McElfresh – “yes”

Mr. Roger Miller – “yes”

Mrs. Elisabeth Morando – “yes”

Mrs. Pamela Mowry – “yes”

Mrs. Linda Nelson – “yes”

Mrs. Janet Pry – “yes”

Mr. Matt Smith – “not present”

Mr. Steve Stone – “yes”

At 8:09 p.m., the Chair, Ms. Elisabeth Morando declared the Executive Session

concluded and the Regular Session resumed.

REGULAR SESSION RESUMED

XI. MEETING EVALUATION – Ms. Elisabeth Morando

Ms. Elisabeth Morando called for discussion of today’s meeting. Trustees indicated that

the student presentations were great and they are looking forward to the report from Mr.

Wesley Burson from his competition in cyber-security. Trustees thanked Dr. Dorey Diab

for the photos from his Fulbright Scholar trip to Russia. OSU-M Trustee, Ms. Pamela

Siegenthaler added that she thought the shared meeting between institutions was working

well.

XII. TIME AND PLACE OF NEXT MEETING

The next Regular meeting of the Board of Trustees is scheduled for Wednesday, May 24,

2017 at 5:30 p.m. the Gorman Room (165) of the Fallerius Technical Education Building.

XIII. ADJOURNMENT

The Chair called for any additional business requiring Board action.

ACTION TAKEN: As there was no further business requiring the Board’s

consideration, the Board Chair, Ms. Elisabeth Morando declared the meeting adjourned at

8:17 p.m.

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Respectfully submitted:

Mr. Stephen R. Williams, Board Secretary Ms. Elisabeth Morando, Board Chair

CONSIDERATION OF APPROVAL OF

EMPLOYMENT OF COLLEGE PERSONNEL

R-2017-12

NEW HIRES

BE IT RESOLVED: by the Board of Trustees that the following staff members are

hereby employed at the salary and dates stipulated below:

BEGINNING AUGUST 17, 2017

Mohamed Ghonimy, Cyber Security Faculty

Master in Cybersecurity, University of Maryland University College UMUC

SALARY: $41,974/yr.

Expected Start Date MAY 23, 2017

Lindsey Saltz, Administrative Assistant at Child Development Center

SALARY: $12.25/hr

EXPLANATIONS OF NEW HIRES FOR RESOLUTIONS R-2017-12

Mohamed Ghonimy was hired as full-time Cyber Security Faculty for new

program.

Lindsey Saltz was hired as Administrative Assistant for the CDC to replace

Brittany Baker.

CONSIDERATION OF APPROVAL

OF AMENDMENT TO

GOVERNANCE PROCESS POLICY 2.71

R-2017-13

WHEREAS: the Board of Trustees has adopted “Policy Governance” as the

model for how it carries out its business,

WHEREAS: the Board of Trustees continues the process of reviewing policies to

direct the governance process,

NOW, THEREFORE BE IT RESOLVED: that the Board of Trustees hereby

approves this amendment to Governance Process Policy 2.71 – Agenda Planning

Policy.

(see attached)

3357:13-02-70 Agenda Planning Policy (Governance Process)

To accomplish its job products with a governance style consistent with board policies, the board

will follow an annual agenda which (a) completes a re-exploration of Ends policies annually and (b)

continually improves board performance through board education and enriched input and

deliberation.

02-71 The cycle will conclude each year on July 31st June 30th so that administrative planning and

budgeting can be based on accomplishing a one-year segment of the board’s most recent

statement of long term Ends.

02-72 The cycle will start with the board’s development of its agenda for the next year.

(A) Consultations with selected groups in the ownership, or other methods of gaining

ownership input will be determined and arranged in the first quarter, to be held during

the balance of the fiscal year.

(B) Governance education, and education related to Ends determination, (e.g. presentations

by futurists, demographers, advocacy groups, staff, etc.) will be arranged in the first

quarter, to be held during the balance of the fiscal year.

02-73 Throughout the year, the board will attend to consent agenda items as expeditiously as

possible.

02-74 The board will ascertain by vote whether a majority of members judge the individual

monitoring reports to have demonstrated fulfillment of a reasonable interpretation of the

applicable policy.

02-75 CEO evaluation/remuneration will be decided by the end of August after a review of

monitoring reports received in the last year is completed, with remuneration, if any,

retroactive to July 1.

Effective: May 25, 2016

Expires: May 1, 2022

Review Dates: 10/27/10, 5/27/15, 5/25/2016, 5/24/17

The Treasurer’s Report with Dashboard Analysis

for the Period Ending

April 30, 2017


Analysis of Current Revenue and Expenditures

Period Ending April 30, 2017

Variance

Current Budget Favorable / Beginning Prior Current

Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 YTD Release (Unfavorable) Budget YTD vs. Prior

Revenues:

State Share of Instruction $639,402 $639,402 $639,402 $639,402 $639,402 $639,402 $641,003 $641,003 $641,003 $641,003 $6,400,424 6,383,333 $17,091 7,660,000 $6,323,960 $76,464

Student Tuition and Fees 4,636,974 $831,202 $25,293 $38,162 $3,056,385 $857,283 $471,272 ($2,708) ($44,062) $7,819 9,877,621 10,113,945 (236,324) 10,113,945 9,673,379 204,242

Other Revenues 13,092 $15,467 $13,991 $28,687 $14,293 $15,235 $23,597 $13,650 $19,877 $25,720 183,608 258,542 (74,933) 310,250 299,846 (116,238)

University Center 0 $0 $9,304 $0 $0 $0 $0 $19,515 $0 $0 28,818 37,500 (8,682) 45,000 42,631 (13,813)

Capital Debt Service 0 $0 $0 $7,326 $64,992 $0 $5,349 $0 $0 $0 77,668 75,000 2,668 100,000 77,487 181

Child Development Center 36,543 42,465 34,530 38,095 52,538 29,170 36,689 38,955 28,745 42,596 380,326 400,890 (20,564) 483,000 319,791 60,535

Workforce & Community Development 5,684 3,299 3,535 984 4,978 9,260 4,830 1,564 13,594 702 48,430 84,167 (35,737) 101,000 67,873 (19,443)

Facilities 16,487 7,735 3,601 5,196 6,001 2,861 5,607 930 6,781 6,292 61,492 56,221 5,271 67,465 55,806 5,686

Fund Balance 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total Revenues $5,348,182 $1,539,571 $729,656 $757,852 $3,838,589 $1,553,212 $1,188,347 $712,908 $665,938 $724,131 $17,058,387 $17,409,598 ($351,211) $18,880,660 $16,860,773 $197,614

Expenditures:

Payroll $317,903 $391,768 $627,019 $644,178 $643,003 $1,007,597 $555,367 $634,996 $632,993 $638,386 $6,093,210 6,386,136 $292,926 $7,777,971 $6,363,660 $270,450

Fringes 139,591 $231,085 $244,767 $99,379 $100,651 $248,839 $215,985 $222,806 $220,345 $223,449 $1,946,896 2,539,386 $592,490 3,301,202 2,438,130 491,233

Printing 0 $934 $154 $4,963 $7,121 $7,505 $1,346 $975 $7,610 $6,229 $36,835 51,000 $14,165 61,200 47,385 10,550

Advertising 0 $2,068 $4,898 $12,333 $13,316 $10,081 $16,346 $12,121 $18,242 $24,994 $114,398 143,292 $28,893 171,950 97,902 (16,497)

Postage 0 $15,000 $0 $670 ($16) $0 $20,215 $560 $975 $0 $37,404 54,750 $17,346 65,700 50,256 12,852

Shared Campus Expense 600 $600 $13,900 $940 $600 $600 $940 $600 $580,174 $600 $599,554 575,000 ($24,554) 1,150,000 548,580 (50,974)

Professional Development 22,064 $5,703 $4,720 $7,327 $21,654 $3,602 $5,796 $12,523 $16,433 $6,206 $106,029 222,401 $116,372 266,881 103,423 (2,606)

Grants and Scholarships 10,361 $3,291 $265,155 ($335) ($449) ($34,984) $987 $160,513 $1,014,576 $699 $1,419,814 929,167 ($490,648) 1,115,000 112,747 (1,307,068)

Equipment Lease and Rental 250 $4,880 $1,930 $11,452 $7,032 $8,712 $13,813 $250 $15,493 $250 $64,063 94,473 $30,410 113,367 58,653 (5,410)

New Equipment 0 $12,387 $4,681 $21,754 $16,355 $643 $7,683 $5,056 $14,858 $4,135 $87,553 164,568 $77,016 197,482 154,727 67,174

Professional Fees 27,119 $7,748 $12,953 $16,928 $13,325 $19,306 $7,398 $20,474 $11,676 $6,303 $143,229 211,682 $68,452 254,018 166,137 22,908

All Other Expenses 484,104 183,995 42,712 134,112 269,199 65,147 172,191 2,349 186,222 68,719 $1,608,749 2,045,381 $436,632 2,384,446 1,717,294 108,545

Child Development Center 17,120 29,550 37,677 22,122 21,842 36,400 27,535 28,535 29,825 30,986 $281,592 319,206 $37,614 412,280 270,949 (10,643)

Corporate 5,352 12,222 11,806 8,670 7,709 14,406 9,916 9,824 8,884 8,100 $96,889 103,342 $6,453 132,461 97,029 140

Facilities 114,322 106,180 117,897 83,562 81,501 110,275 156,516 101,731 96,571 91,797 $1,060,352 1,132,454 $72,102 1,426,702 955,365 (104,987)

Total Expenditures $1,138,785 $1,007,411 $1,390,269 $1,068,054 $1,202,843 $1,498,128 $1,212,034 $1,213,313 $2,854,878 $1,110,853 $13,696,567 $14,972,236 $1,275,669 $18,830,660 $13,182,235 ($514,333)

Excess (Deficit) $4,209,397 $532,160 ($660,613) ($310,201) $2,635,746 $55,084 ($23,687) ($500,404) ($2,188,940) ($386,722) $3,361,819 $2,437,361 $924,458 $50,000 $3,678,538 ($316,719)

StarOhio Month-End Balance - $2,029,551 / Yield - 0.98% This Month

I Payroll reflect one pay period in July

II Grants and Scholarship reflect $238,811 Tuition Freedom - Fall Semester 2016 - Reflects $34,984 moved to RCF

III All Other Expense reflects a credit from Ellucian Corp in the amount of $63,475.

IV Paid three installments on OSU Cost Share - March 2017

V Grants and Scholarships reflect $1,016,414 College Credit Plus - March 2017 (Scholarship off balance from FY2016)


All Other Expenses


Variance

Current Budget Favorable / Beginning

Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 YTD Release (Unfavorable) Budget

Office Supplies 315.96 1,243.19 153.80 550.06 662.75 543.43 10.29 543.15 802.09 73.09 4,897.81 18,104.17 13,206.36 21,725.00

Instructional Supplies - Lecture 0.00 561.07 88.35 2,769.27 3,812.23 593.52 13,136.15 975.88 976.11 16.05 22,928.63 39,682.50 16,753.87 47,619.00

Paper Supplies 0.00 2,296.87 1,260.00 2,520.00 1,660.80 0.00 1,116.30 2,225.10 511.83 1,205.97 12,796.87 20,833.33 8,036.46 25,000.00

Data Processing Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Other Supplies 0.00 0.00 0.00 68.97 18.76 608.22 1,099.00 20,583.02 84.33 1,525.00 23,987.30 31,930.00 7,942.70 38,316.00

Instructional Supplies - Lab 14,710.06 34,366.95 14,570.18 33,056.72 45,826.66 22,741.93 8,111.95 10,226.90 43,131.18 27,176.07 253,918.60 287,492.50 33,573.90 344,991.00

Travel 197.18 679.99 729.13 1,929.80 2,566.31 1,278.49 692.34 1,421.77 1,305.15 1,542.13 12,342.29 36,475.00 24,132.71 43,770.00

Non-Inventory Software (501) 6,450.00 1,614.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8,064.00 8,886.67 822.67 10,664.00

Non-Inventory Books 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,666.67 6,666.67 8,000.00

Equipment Maintenance 904.00 1,207.08 0.00 0.00 2,175.66 0.00 0.00 245.75 0.00 0.00 4,532.49 17,083.33 12,550.84 20,500.00

Software Upgrade/Maintenance 356,656.00 93,594.02 13,533.50 26,672.75 22,164.36 19,577.60 69,355.57 (62,783.60) 37,999.48 19,177.00 595,946.68 705,023.33 109,076.65 846,028.00

Building Maintenance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,000.00 5,000.00 6,000.00

Vehicle Maintenance 0.00 35.43 61.63 93.53 3,482.25 76.36 67.02 1,479.16 113.90 292.66 5,701.94 7,262.50 1,560.56 8,715.00

Telephone 0.00 3,547.93 255.72 8,230.18 3,009.91 9,280.93 19,134.51 8,254.58 11,931.30 8,056.10 71,701.16 66,000.00 (5,701.16) 75,000.00

Cell Phones 748.10 574.51 655.38 576.43 602.59 602.36 602.47 561.47 574.06 568.80 6,066.17 12,500.00 6,433.83 15,000.00

Pagers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 208.33 208.33 250.00

Internet Connection 576.07 26,698.75 1,034.75 8,899.75 5,084.75 1,269.75 8,899.75 1,269.75 8,899.75 1,269.75 63,902.82 77,083.33 13,180.51 92,500.00

License Fees 0.00 0.00 0.00 0.00 0.00 0.00 277.57 0.00 0.00 0.00 277.57 2,279.17 2,001.60 2,735.00

Bank Fees - General 0.00 0.00 0.00 17.25 17.25 0.00 17.25 0.00 0.00 17.25 69.00 83.33 14.33 100.00

Bank Fees - Credit 0.00 0.00 0.00 12,420.61 1,005.94 0.00 4,070.73 6,618.03 3,841.73 1,476.60 29,433.64 25,000.00 (4,433.64) 30,000.00

Insurance 54,193.00 0.00 4,486.00 9,614.00 0.00 0.00 40,342.00 0.00 0.00 0.00 108,635.00 95,183.33 (13,451.67) 114,220.00

Shipping/Freight 0.00 290.18 0.00 7.86 97.51 195.50 0.00 0.00 168.23 451.73 1,211.01 3,333.33 2,122.32 4,000.00

Sponsored/Donated 1,240.00 1,820.50 60.00 1,315.00 1,000.00 1,960.00 1,774.50 1,415.00 870.00 1,350.00 12,805.00 17,375.00 4,570.00 20,850.00

Commencement 0.00 184.06 81.25 184.69 0.00 0.00 0.00 11.25 2,784.04 1,068.44 4,313.73 20,083.33 15,769.60 24,100.00

Catering 0.00 1,309.76 184.37 2,123.90 993.26 3,019.73 563.70 (22.78) 1,167.41 353.56 9,692.91 10,851.67 1,158.76 13,022.00

Subscriptions 107.50 371.90 0.00 160.00 5,167.00 348.00 204.00 119.00 0.00 0.00 6,477.40 10,487.50 4,010.10 12,585.00

Dues 38,490.00 10,534.00 4,555.30 17,163.00 1,168.98 1,441.00 959.00 287.00 2,732.50 1,212.00 78,542.78 93,051.98 14,509.20 94,951.00

Program Development 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 41,666.67 41,666.67 50,000.00

Recruitment 481.16 94.34 0.00 0.00 54.00 85.00 0.00 48.75 0.00 0.00 763.25 3,950.00 3,186.75 4,740.00

Other Expense 45.00 1,251.26 4,955.15 7,950.16 169,039.73 1,422.90 2,635.59 1,000.88 60,032.58 3,562.36 251,895.61 210,970.83 (40,924.78) 253,165.00

Bad Debt Expense 9,560.56 2,096.20 (3,893.24) (2,024.01) (411.40) 142.13 (42.00) 8,583.10 10,447.73 20.21 24,479.28 170,833.33 146,354.05 205,000.00

Collection Costs (571.00) (377.42) (59.25) (188.09) 0.00 (40.00) (836.72) (714.44) (2,151.30) (1,695.83) (6,634.05) 0.00 6,634.05 0.00

484,103.59 183,994.57 42,712.02 134,111.83 269,199.30 65,146.85 172,190.97 2,348.72 186,222.10 68,718.94 1,608,748.89 2,045,381.15 436,632.26 2,433,546.00



Variance

Current Beginning Budget Favorable / Prior Current

Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 YTD Budget Release (Unfavorable) YTD vs. Prior

Child Development Center

Revenues 36,543$ 42,465$ 34,530$ 38,095$ 52,538$ 29,170$ 36,689$ 38,955$ 28,745$ 42,596$ 380,326 483,000$ 400,890$ (20,564)$ 319,791$ 60,535$

Payroll 9,784 18,453 18,495 17,320 17,531 27,362 16,628 17,750 18,089 18,616 180,028 227,380 174,908$ (5,120) 156,477 (23,551)

Fringes 5,164 9,463 17,788 2,653 2,746 7,353 9,330 9,420 9,462 9,524 82,903 152,650 117,423$ 34,520 96,682 13,779

Non-Payroll 2,172 1,634 1,394 2,149 1,565 1,685 1,577 1,365 2,274 2,846 18,661 32,250 26,875$ 8,214 17,790 (871)

Total Expenses 17,120 29,550 37,677 22,122 21,842 36,400 27,535 28,535 29,825 30,986 281,592 412,280 319,206 37,614 270,949 (10,643)

Excess (Deficit) 19,423$ 12,915$ (3,147)$ 15,973$ 30,696$ (7,230)$ 9,154$ 10,420$ (1,080)$ 11,610$ 98,734$ 70,720$ 81,684$ 17,050$ 48,842$ 49,892$

Corporate

Workforce & Community Development

Revenues 5,684$ 3,299$ 3,535$ 984$ 4,978$ 9,260$ 4,830$ 1,564$ 13,594$ 702$ 48,430 101,000$ 84,167$ (35,737)$ 67,873$ (19,443)$

Payroll 3,574 6,846 6,711 6,506 6,604 11,814 5,527 6,274 6,127 5,765 65,748 77,547 59,652$ (6,096) 64,029 (1,719)

Fringes 1,403 2,601 5,057 1,017 1,036 2,503 2,283 2,389 2,366 2,310 22,965 32,314 24,857$ 1,892 26,976 4,011

Non-Payroll 375 2,775 38 1,147 69 89 2,106 1,161 391 25 8,176 22,600 18,833$ 10,657 6,024 (2,152)

5,352 12,222 11,806 8,670 7,709 14,406 9,916 9,824 8,884 8,100 96,889 132,461 103,342 6,453 97,029 140

Excess (Deficit) 332 (8,923) (8,271) (7,686) (2,731) (5,146) (5,086) (8,260) 4,710 (7,398) (48,459) (31,461) (19,175) (29,284) (29,156) (19,303)

North Central State CollegeFiscal Year 2017

Financial UpdateRevenues - Expenditures Summary

Approved

BudgetApril YTD % of Total

REVENUES $18,880,660 $724,131 $17,058,387 90.3%

EXPENDITURES $18,880,660 $1,110,853 $13,696,567 72.5%

TOTAL MARGIN ($386,722) $3,361,819

$0

$4,500,000

$9,000,000

$13,500,000

$18,000,000

YTD Revenues YTD Expenses

$17,058,387

$13,696,567

$16,860,773

$13,182,235

Year-To-Date Revenues & Expenditures Update

FY 2017 FY 2016

$6,400,424

37%

$9,877,621

58%

$780,342

5%

FY 2017 YTD REVENUES

State Share of Instruction Student Tuition and Fees

Other Revenues

$6,093,210

45%

$1,946,896

14%

$5,656,461

41%

FY 2017 YTD EXPENDITURES

Payroll Fringes Other Expenses

28%

8%

4% 4%

20%

8%

6%

4% 4% 4%

6%

5%

7%

6%6%

8%

6%6%

15%

6%

0%

10%

20%

30%

Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17

FY 2017 Percent of Revenues & Expenditures

Revenues Expenditures

$3,000,000

$4,500,000

FY 2017 FY 2016

$3,361,819

$3,678,538

Total Margin

North Central State CollegeFiscal Year 2017

YTD Thru April 2016 Financial Update

July August September October November December January February March April May June

FY 2017 5,348,182$ 1,539,571$ 729,656$ 757,852$ 3,838,589$ 1,553,212$ 1,188,347$ 712,908$ 665,938$ 724,131$

FY 2016 5,570,390$ 1,411,905$ 682,290$ 760,566$ 4,057,917$ 1,439,737$ 854,662$ 653,717$ 729,977$ 699,537$

% Variation -4% 9% 7% 0% -5% 8% 39% 9% -9% 4%


FY 2017 1,138,785$ 1,007,411$ 1,390,269$ 1,068,054$ 1,202,843$ 1,498,128$ 1,212,034$ 1,213,313$ 2,854,878$ 1,110,853$

FY 2016 1,127,554$ 1,110,977$ 1,490,990$ 1,510,376$ 978,763$ 1,665,223$ 1,109,514$ 1,168,579$ 1,669,930$ 1,352,919$

% Variation 1% -9% -7% -29% 23% -10% 9% 4% 71% -18%

Expenditures

Revenues

$-

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000


$5

,34

8,1

82

$1

,53

9,5

71

$7

29

,656

$7

57

,852

$3

,83

8,5

89

$1

,55

3,2

12

$1

,18

8,3

47

$7

12

,908

$6

65

,938

$7

24

,131

$5

,57

0,3

90

$1

,41

1,9

05

$6

82

,290

$7

60

,566

$4

,05

7,9

17

$1

,43

9,7

37

$8

54

,662

$6

53

,717

$7

29

,977

$6

99

,537

FY 2017 FY 2016

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000


$1

,13

8,7

85

$1

,00

7,4

11

$1

,39

0,2

69

$1

,06

8,0

54

$1

,20

2,8

43

$1

,49

8,1

28

$1

,21

2,0

34

$1

,21

3,3

13

$2

,85

4,8

78

$1

,11

0,8

53

$1

,12

7,5

54

$1

,11

0,9

77

$1

,49

0,9

90

$1

,51

0,3

76

$9

78

,763

$1

,66

5,2

23

$1

,10

9,5

14

$1

,16

8,5

79

$1

,66

9,9

30

$1

,35

2,9

19

FY 2017 FY 2016

Monthly Cash-On-Hand Update

$1,805,139

$1,344,302

$2,401,984

$1,482,254

$2,988,040

$2,774,454

$2,179,309

$3,960,172

$3,345,725

$3,551,669

$1,631,763

$2,153,044

$1,894,428

$3,936,246

$3,580,567

$4,649,735

$5,008,965

$6,400,166

$4,925,112

$5,758,037

$-

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL

FY 2016 FY 2017

Total Annual Expense (less depreciation) = $21,791,879 Average Cash Per Month = $21,791,879/12 = $1,815,990

BOARD OF TRUSTEES 2017 Policy Governance Training Schedule

NCState Meeting Date

Principle Discussion Discussion Leader PolGov Policy Review Discussion Leader

January 18, 2017 Rehearsal Scenario 3.12 L. Nelson 4.9

Executive Limitations M. Masters

February 22, 2017 Rehearsal Scenario 4.6 M. Smith

D. McElfresh

2.0, 2.1, 2.2

Governance Process E. Morando

March 22, 2017 Rehearsal Scenario 5.5 D. McElfresh

M. Smith

2.3, 2.4, 2.5

Governance Process P. Mowry

April 26, 2017 Rehearsal Scenario 6.5 S. Stone 2.6, 2.7, 2.8, 2.9

Governance Process L. Nelson

May 24, 2017 Rehearsal Scenario 3.13 R. Miller 3.0, 3.1, 3.2

Board-CEO Relationship M. Smith

June 28, 2017 None Scheduled Planning Retreat None Scheduled Planning Retreat

August 23, 2017 Rehearsal Scenario 4.7 J. Pry 3.3, 3.4

Board-CEO Relationship D. McElfresh

September 27, 2017 Rehearsal Scenario 5.6 M. Masters 4.0, 4.1, 4.2

Board-CEO Relationship S. Stone

October 25, 2017 Rehearsal Scenario 6.6 E. Morando 4.3, 4.4, 4.5

Executive Limitations R. Miller

December 6, 2017 Rehearsal Scenario 3.14 P. Mowry 4.6, 4.7, 4.8

Executive Limitations J. Pry

NOTE: ENDS Policies 1.0, 1.1, 1.2, 1.3, & 1.4 will be reviewed throughout the year and discussed at the June BOT Planning Retreat.

3357:13-03-00 Global Board-CEO Delegation (Board-CEO Linkage)

The board’s sole official connection to the operational organization, its achievements, and conduct

will be through a Chief Executive Officer (CEO), titled President.

Effective: August 25, 2010

Expires: June 1, 2021

Review Dates: 8/25/10, 7/30/11, 7/21/12, 7/15/13, 6/25/14, 6/24/15, 6/22/16

3357:13-03-10 Unity of Control (Board-CEO Linkage)

Only officially passed motions of the board are binding on the CEO.

Accordingly:

3.11 Decisions or instructions of individual board members, officers, or committees are

not binding on the CEO except in rare instances when the board has specifically

authorized such exercise of authority.

3.12 In the case of board members or committees requesting information or assistance

without board authorization, the CEO can refuse such requests that require, in the CEO’s

opinion, a material amount of staff time, institutional funds or is disruptive.



Review Dates: 8/25/10, 7/30/11, 7/21/12, 7/15/13, 6/25/14, 6/24/15, 6/22/16

3357:13-03-20 Delegation to the CEO (Board-CEO Linkage)

The board will instruct the CEO through written policies which prescribe the organizational Ends to

be achieved, and describe organizational situations and actions to be avoided, allowing the CEO to

use any reasonable interpretation of these policies.

Accordingly:

3.21 The board will develop policies instructing the CEO to achieve specified results, for

specified recipients at a specified relationship between cost and results. These policies will

be developed systematically from the broadest, most general level to more defined levels,

and will be called Ends policies. All issues that are not Ends issues as defined above are

Means issues.

3.22 The board will develop policies that limit the latitude the CEO may exercise in

choosing the organizational means. These limiting policies will describe those practices,

activities, decisions and circumstances that would be unacceptable to the board, even if they

were to be effective. These policies will be developed systematically from the broadest,

most general level to more defined levels; they will be called Executive Limitations policies.

3.23 The board will never prescribe organizational means of the CEO.

a. Below the global level, a single limitation at any given level does not limit the scope

of any foregoing level.

b. Below the global level, the aggregate of limitations on a given level may embrace the

scope of the foregoing level, but only if justified by the CEO to the board’s satisfaction.

3.24 As long as the CEO uses any reasonable interpretation of the board’s Ends and

Executive Limitations policies, the CEO is authorized to establish all further policies, make

all decisions, take all actions, establish all practices and develop all activities. Such decisions

of the CEO shall have full force and authority as if decided by the board.

3.25 The board may change its Ends and Executive Limitations policies, thereby shifting the

boundary between board and CEO domains. By doing so, the board changes the latitude of

choice given to the CEO. But as long as any particular delegation is in place, the board will

respect and support the CEO’s choices.



Review Dates: 8/25/10, 7/30/11, 7/21/12, 7/15/13, 6/25/14, 6/24/15, 6/22/16

Board Self-Assessment

BOT Meeting held on:

Rate the Board’s general meeting behavior by assigning a numerical rating using the following

scale: (When finished filling out the survey, “Save as” Change the filename date to the date of

the Board meeting you are responding on (example: February 23, 2011 Board meeting would be

Board Self-Assessment Survey_022311) and send as an email attachment to:

[email protected] )

0 1 2 3 4 5

Not

Applicable

We failed Unacceptable Acceptable Commendable Met our best

expectations

Note: Please comment on all ratings of 1 or 2 in addition to other comments you may have to offer.

General meeting behavior:

1. The Board followed its agenda and did not allow itself to get sidetracked.

2. The agenda was well planned to focus on the real work of the Board.

3. The meeting was well attended.

4. The meeting proceeded without interruptions or distractions.

5. The Board’s decision-making processes were understood and were implemented

appropriately.

6. Participation was balanced. Everyone participated, no one dominated.

7. Members all listened attentively as each participant spoke. Board members avoided

side conversations.

8. Work was accomplished in an atmosphere of trust and openness.

9. Meeting participants treated each other with respect and courtesy.

Governance principles review:

10. Most Board actions occur at the policy level rather than at the operational level.

11. Any stand-alone resolutions considered by the Board were clearly the Board’s work.

12. The Board reviews what it has already said in its policy about each specific topic

before discussion on that issue.

13. In writing policies, the Board starts with a broad statement and becomes more

detailed in a logical sequence.

mailto:[email protected]

14. The Board uses less than 15 percent of Board meeting time monitoring past

performance.

15. The Board routinely spends time monitoring and improving its own process.

16. The Board works on clarifying Board priorities/values among the range of potential

outcomes, beneficiaries and costs of outcomes.

17. Ends policies are clearly and logically stated and support the mission.

18. The Board follows and annual calendar based on a plan for accomplishing its job.

19. The Board Chair helps the Board get its job done rather than supervision or becoming

involved in staff work.

20. The Board spends most of its time debating, defining and clarifying its vision and in

linking with its owners and public as opposed to “fixing things.”

21. The Board supports the president in any reasonable interpretation of applicable Board

policies.

COMMENTS:

SEPARATION REPORT

Report for May 2017

Resignations

Effective May 15, 2017

Amy Arnett, Associate Professor, Nursing

REASON: Retirement


Ken Ekegren, Assistant Professor, Engineering

REASON: Retirement


Emily Herold, Assistant Professor, Nursing

REASON: Another Job


Randy Storms, Assistant Professor, Business, Industry and technology

REASON: Retirement


Kelley Robinette, Respiratory Care

REASON: Relocation

Effective June 2, 2017

Brittany Baker, Administrative Assistant Child Development Center

REASON: Relocation


Brenda Shone, Family Visitor

REASON: Another Job


Famico Williams, Career Development Coach TACCCT

REASON: End of Grant

Dorey Diab: Tuition Freedom Scholarships provide opportunity

Dorey Diab, Guest Columnist Published 1:02 p.m. ET May 12, 2017 | Updated 8:56 p.m. ET May 13, 2017

A year ago, North Central State College (NCSC) welcomed the first recipients of Tuition Freedom Scholarships (TFS). One hundred and sixty-three students accepted these scholarships in Fall 2016. Those students are completing their first year of enrollment this spring.

TFS provides students the opportunity to complete up to an associate degree at NCSC – tuition free. While the TFS program provides courses tuition free, it is important to note that students are responsible for other expenses such A lab fees, books, course materials, etc.

Tuition Freedom is a rigorous program. Students must enroll full time and maintain a 2.5 Grade Point Average. Overall, 84 percent of the TFS students who enrolled in the fall term, continued into the spring 2017 term. Along the way, some gave up their Tuition Freedom Scholarships. However, many continued their education as part-time students.

Tuition Freedom Scholars are required to complete at least six credits of college-level coursework prior to being awarded their TFS. Many students satisfied this requirement by enrolling in College Credit Plus classes with NCSC while in high school; while others transferred articulated credit from area career centers.

One group of interest was the TFS group entering college with articulated credit. Approximately 75 percent of these students continued their studies in the spring. Half maintained their TFS status, while 25 percent continued as part-time students, relinquishing their Tuition Freedom Scholarships.

Many TFS students transitioning from career centers would not have enrolled in college just a few years ago. They realize that a high school diploma is

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not enough to earn family-sustainable wages, and build a rewarding career.

The State of Ohio has established a goal of having 65 percent of adults with some level of higher education by 2025. Today, the state is more than 20 percent away from achieving this goal. Achieving this goal is not a cost; it is an investment in our future to keep jobs here.

One TFS standout came to us from the Pioneer Career and Technology Center, and continued his education at NCSC as a Tuition Freedom Scholar studying Cyber Security. Earlier this year, he competed in a statewide conference sponsored by the Business Professionals of America, and placed first in three separate competitions on computers, networking, and security. With support from NCSC, he is competing at the National Leadership Conference in Florida from May 11-15.

We need to encourage the participation of students like this, and the TFS goal is to provide access to higher education opportunities to everyone who desires it.

As we approach the end of the first year of the Tuition Freedom program, we have heard from a few detractors who wish to dwell on the students who fall from the TFS ranks. But these observations cannot overshadow the successes of the many, many students who are on track to complete certificates, associate degrees, or who are transferring to other institutions.

TFS is not about the students who struggle and decide not to continue. TFS is about encouraging students to try going further in their education than they thought possible.

Tuition Freedom is a big idea, and a huge commitment. In the first year of the program, NCSC committed more than $400,000 to the program. In addition, we welcomed the support of the Richland County Foundation and numerous donors, along with the NCSC Foundation. They are being of influence and making a difference in our community. They are helping deliver a new future for north central Ohio.

Two of the first Tuition Freedom scholars will graduate this spring with their associate degree after just one year in the program. That’s Success.

Looking ahead, more than 200 area students have been offered Tuition Freedom Scholarships for the 2017-2018 school year. Congratulations to them all. We look forward to seeing them at graduation!

Dr. Dorey Diab is president of North Central State College.

Read or Share this story: http://ohne.ws/2q9YKiz

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May 24, 2017 - ncstatecollege.edu

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