May 2006 Nathalie Depoorter Student Mobility at Ghent University Rules and implementation.

May 2006 Nathalie Depoorter

Student Mobility at Ghent University

Rules and implementation


Overview of the presentation

General introduction in Erasmus procedure Procedure for outgoing students Procedure for incoming students Ects and Exchanges Questions and answers


General introduction

Bilateral AgreementsSigned between two partners for several years

(2004-2007)Yearly amendment possibleFor SM (student mobility), TM (teaching

mobility), IP (intensive programme) and CD (curriculum development)


Bilateral agreement

Socrates/Erasmus BILATERAL AGREEMENT 2006/2007

GHENT UNIVERSITY

between (name and ERASMUS ID code of the institution)

Universiteit Gent B GENT01

Socrates co-ordinator: Prof. Dr. Luc François Tel.: +32/9/264.82.37 & Fax 264.83.99 Email: [email protected]

Departmental contact person (name, address, phone, fax, E-mail)

and (name and ERASMUS ID code of the institution)

Departmental contact person (name, address, phone, fax, E-mail)

full legal name of the institutions in their national languages and ERASMUS ID codes

Both partners express their intention to co-operate under Erasmus as chapter II of the Socrates programme in the following areas SM: student mobility

From B GENT01 to ……………………..

ERASMUS subject area Level Total number Code Name UG Post-graduate Doctoral Students Student months

(= sum) 08.3

HISTORY

x

1

10

From …………………….. to B GENT01

ERASMUS subject area Level Total number Code Name UG Post-graduate Doctoral Students Student months

(= sum) 08.3

HISTORY

x

1

10

This Socrates/Erasmus bilateral agreement for SM (student mobility) shall be effective after approval by the appropriate departments of the universities. It will remain in effect for a period of three years, and can be amended on an annual basis. Ghent University Name Partner University: Signature Signature

Name Prof. dr. A.M. Vandenbergen Name Function Faculty Socrates coordinator Function Date Date University stamp University stamp


Bilateral Agreement

Appendix: 2006/2007

Socrates/Erasmus BILATERAL AGREEMENT GHENT UNIVERSITY

TS: teaching staff mobility

Subject area code

Topic(s) taught Name of the staff member Home country

Host country

Duration in number of weeks

Number of teaching hours per week

08.3

08.3

Medieval History

Modern history

Luc François

N.N.

B

S

S

B

1

1

8

8

IP: intensive programme Project title

Subject area code

Name and ERASMUS ID code of the co-ordinating institution

Europe and the Sea

CD: curricular development (curriculum-type; module-type or dissemination-type) Project title

Project type


Subject area code

Project title

Project type


Subject area code

Ghent University Name Partner University: Signature Signature

Name Prof. dr. A. M. Vandenbergen Name Function Faculty Socrates coordinator Function Date Date University stamp University stamp


Bilateral Agreement

Once established: exchanges (SM, TM) possible

All bilateral agreements of different disciplines come together in one institutional contract


Bilateral agreement: procedure

European Commissie

IC IC

IRO Bilat. agreement

IRO

FCI FCI

AP Gent Prebilateralagreement

AP Partner


Procedure for outgoing students

First information round: centrally organised by the International Relations Office (november)

Second information round: organised at faculty level (december)Detailed information + information package

December – February: students start the application procedure


-Information Package

Information about the procedure Information about available scholarships Information about destinations

! In our faculty: students can only choose a destination that has been set up through a bilak in their discipline !

Application Form, Learning Agreement, Transcript of Records


4. Procedure: timing

Student Application FormLearning Agreement:

Deadline: end of February

April: AF and LA is send toPartner university

June-July: answer from partnerUniversity


4. Procedure: application form

Socrates – Erasmus APPLICATION FORM

outgoing mobility 2006-2007 Student’s Personal Data (please use capital letters)

selection nr. .............

Family name: ..................................................................First name: .....................................................

Date of birth: Place of birth:

Sex: Male / Female Nationality: .....................................................

Home Address (officiële domiciliëring)

........................................................................ Tel :

…………………………………………………

Mobile :

…………………………………………………

........................................................................ e-mail :

…………………………………………………

Field and year of study in Ghent in year 2004-2005 .......................................................................................... Discipline-code.: ............. Studiebeurs Vlaamse Gemeenschap Ja / Nee

Stamnummer ............................…..

f.i. history 08.3Languages 09.0


4. Procedure: application formSending Institution

Name and address: Universiteit Gent / Ghent University (B-GENT01)

Onderbergen 4 a/c, 9000 Gent, Belgium

Faculty Faculty of Arts and Philosophy

Faculty Co-ordinator: Prof. Anne-Marie Vandenbergen

address Rozier 44 B-9000 Gent

tel.: ++/32/9/264 37 87 or 40 13

fax: ++/32/9/264 41 89 e-mail: [email protected]

SIGNATURE:

Departmental Co-ordinator:

..............................................................................……………….........................

address

.........................................................................................................……………....

tel.: ..........................................

fax: .......................................... e-mail: ......................................................

SIGNATURE:

Institution applying for

Period of Study Institution Country ERASMUS-code

From To

Months

Code University vb. Napoli 02, Leiden 01:


4. Procedure: application form

Socrates – Erasmus APPLICATION FORM

outgoing mobility 2005-2006 Name & First Name: Field of Study:

Briefly state the reasons why you wish to study abroad? (In English. Please use another page if more space is needed) .....................................................................................................................................…………………….

...........

.....................................................................................................................................…………………….

...........

.....................................................................................................................................…………………….

...........

.....................................................................................................................................…………………….

...........

................................................................................................................................……………………......

...........

..................................................................................................................................……………………....

...........

.................................................................................................................................…………………….....

...........

Language Knowledge Mother tongue ………………………….............................. Language of instruction at home institution (if different): ...................................................................

Other languages I am currently studying I have sufficient knowledge I would have sufficient

knowledge this language to follow lectures to follow lecture if I had some extra

preparation YES NO YES NO YES NO …….………….. O O O O O O …….………….. O O O O O O …….………….. O O O O O O

Motivation is very important!!In English


Procedure:

Before going to the hostuniversity, students can take a language courseDiscount for Language Course at University Language Center

Students inform themselves about housing and courses through the internet or through persons who have been away on Erasmus before.


At hostuniversity

After arrival, students have one month time to fill in the definite Learning Agreement

The Learning Agreement mentions the ECTS-credits taken at the hostuniversity

ECTS required:

20 ECTS for one trimester (3 months)

30 ECTS for one semester (5 months)

60 ECTS for one study-year (10 months)


Learning Agreement

Socrates – Erasmus LEARNING AGREEMENT

outgoing mobility 2005-2006

Name of the student: ........................................................................................................................................ Sending institution: Ghent University / Universiteit Gent (B GENT01) Country: Belgium Details of the proposed study programme abroad / Learning Agreement Receiving institution: ……………………………………….. Country: .......................................... Erasmus-code of the institution: ………………………………. Discipline-code: ..............................

Course unit code (if any)

Code van het vak (indien bestaande)

..........................................

..........................................

..........................................

..........................................

..........................................

..........................................

..........................................

...........................................

...........................................

........................................

Course unit title (as indicated in the information package, if any)

Titel van het vak (zoals vermeld in de eventuele studiegids van de buitenlandse universiteit)

.......................................................................................................................................

.......................................................................................................................................

.......................................................................................................................................

.......................................................................................................................................

.......................................................................................................................................

.......................................................................................................................................

.......................................................................................................................................

.......................................................................................................................................

.......................................................................................................................................

.......................................................................................................................................

Number of ECTS-credits

Aantal ECTS-studiepunten

............................

............................

............................

............................

............................

............................

............................

............................

............................

............................ If necessary, continue this list on a separate sheet

Official title of The courses

Min. 60 – max. 66 ECTS


Learning Agreement

Student’s signature : date : .........-.........-…......

SENDING INSTITUTION We confirm that this proposed programme of study has been approved by the Examination Board Wij bevestigen dat dit voorgesteld studieprogramma werd goedgekeurd door de Examencommissie Departmental co-ordinator's name ............................................................................................................................................................ Signature : ....................................... Date : .........-.........-…....... RECEIVING INSTITUTION We confirm the approval of this proposed programme of study / learning agreement Departmental co-ordinator's name & signature ............................................................................................................................................................ Signature : ....................................... Date : .........-.........-….......


Transcript of Records

After finishing a study period abroad:

Taking exams at host university

Bringing back the Transcript of Records

ToR mentions ECTS-grade

ECTS-grading scale makes comparison to Gent grades possible


Transcript of Records: comparison

ECTS grading scale

ECTS

Grade

% of successful students

normally achieving

the grade

Definition

A

B

C

D

E

FX

F

10

25

30

25

10

-

-

outstanding performance with only minor errors

above the average standard but with some errors

generally sound work with a number of notable errors

fair but with significant shortcomings

performance meets the minimum criteria

some more work required before the credit can be awarded

considerable more work is required


Transcript of Records: comparison

Ghent University: central database regenerates results: Per study year and per education

Results from A - F Makes comparison possible

F.i. 2nd year History at Ghent University:

A = 16 or more

B= 14-15.5

C = 11.5-13.5


Procedure for incoming students

Within the framework of bilateral agreement Documents required for acceptance at Ghent

University (and at our faculty): Application Form Incoming Students Learning Agreement Incoming Students Certificate of knowledge of second language

(English, French, German)


Procedure incoming students

Upon arrival: first visit to the Central International Relations Office

Voucher for Free Dutch language course Presentation at faculty

Introduction in the faculty Introduction in the courses Administrative paperwork



Definite Learning Agreement Handed in one month after arrival Signed by the departmental coordinator Send to the home university Registered in the faculty database

Students are officially registered to take the exams



Incoming students can choose courses over the different years (Bachelor I-III)

Alternative courses possible Reason: 90% of courses are taught in Dutch Dutch knowledge of incoming students not

satisfying to take courses

Bookreport, paper, English book,…



After completing the Erasmusstay Students participate in the exams Exams are graded with ECTS Send to the home institution of the student


Transcript of Records Incoming Students


Transcript of Records - ECTS


Questions and Answers


Thank you for your attention!

May 2006 Nathalie Depoorter Student Mobility at Ghent University Rules and implementation.

Documents

Transcript of May 2006 Nathalie Depoorter Student Mobility at Ghent University Rules and implementation.