May 15, 2012 Agenda Packet

City Council Agenda of 5 May 15, 2012

NOTICE OF A PUBLIC MEETING INCLUDING ADDENDUM

AN AGENDA OF A REGULAR MEETING OF THE CITY COUNCIL THE CITY OF SAN ANGELO, TEXAS

9:00 A.M. - Tuesday, May 15, 2012 McNease Convention Center, South Meeting Room

500 Rio Concho Drive THE MCNEASE CONVENTION CENTER IS ACCESSIBLE TO PERSONS WITH DISABILITIES. ACCESSIBLE ENTRIES AND SPECIALLY MARKED PARKING SPACES ARE AVAILABLE AT BOTH MAIN ENTRANCES AT SURBER DRIVE AND RIO CONCHO DRIVE. IF ADDITIONAL ASSISTANCE IS NEEDED TO OBSERVE OR COMMENT, PLEASE NOTIFY THE OFFICE OF THE CITY CLERK, ROOM 202, CITY HALL, 657-4405, AT LEAST 24 HOURS PRIOR TO THE MEETING. City Council meetings are broadcast on Channel 17-Government Access at 10:30 A.M. and 7:00 P.M. every day for two weeks beginning on the Thursday after each meeting.

As a courtesy to those in attendance, please place your cell phone on “Silent” or “Vibrate” Thank You!

I. OPEN SESSION (9:00 A.M.)

A. Call to Order

B. Prayer and Pledge

"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.”

C. Proclamation

“Mental Health Month in San Angelo, May 2012,” as to be accepted by Melinda Martin, President of National Alliance on Mental Illness (NAMI) of the Concho Valley

D. Recognitions

Participants of the Lincoln Neighborhood Blitz for their generosity of supplies, equipment, time, and leadership: City Employees, ASU football team, Goodfellow AFB students and staff, Jr. League, and West Texas Organizing Strategy member churches, Habitat for Humanity, Valspar, Sherwin Williams, Arctic Glacier, and City of San Angelo Development Corporation

City of San Angelo Employees for raising $98,799.08 for the 2011 United Way Campaign, for receiving the United Way Team award for creative fundraising, and the United Way Hall of Fame award for the amount of contributions; to be accepted by loaned executives Morgan Trainer, Budget Manager, James Flores, Code Enforcement Manager, and Sergeant Todd Dornhecker

E. Public Comment

The Council takes public comment on all items in the Regular Agenda. Public input on a Regular Agenda item will be taken at its appropriate discussion. Public input on an item not on the Agenda or Consent Agenda may be identified and requested for consideration by the Council at this time. The Council may request an item to be placed on a future agenda, or for a Consent Agenda item, to be moved to the Regular Agenda for public comment.

II. CONSENT AGENDA

1. Consideration of approving the May 1, 2012 City Council Regular meeting minutes

2. Consideration of awarding the bid RFB No: PK-02-12/Irrigation Controls for central control irrigation systems to John Deere Landscapes for thirteen (13) Rain Master control systems/components in the amount of $66,161.25 and to All-Tex Irrigation and Supply for fourteen (14) Netafim master valves in


the amount of $16,146.60 and authorizing the Interim City Manager or his designee to execute any necessary related documents

3. Consideration of awarding bid WU-05-12 for the Hickory Booster Pump Station and Well Field to Archer Western Construction, L.L.C. not to exceed an amount of $12,853,000.00, authorizing staff to negotiate a contract, and authorizing the Interim City Manager, his Designee, or Water Utilities Director to execute said contract and any related documents

4. Consideration of adopting a Resolution ratifying the application and amendment to contract for, and accepting, additional FY2012 Texas Department of State Health Services, Public Health Emergency Preparedness (PHEP) grant funds in the amount of $15,758.00, to carry out the Centers For Disease Control public health emergency preparedness goals, and obligating the City to match eleven percent, not to exceed $1,751.00

5. Consideration of adopting a Resolution ratifying the application and contract for, and accepting additional FY2012 Texas Department of State Health Services, Regional and Local Services System (RLSS) grant funds in the amount of $28,015.12, to address public health environmental and food safety issues

6. Consideration of matters related to the placement of restrictive covenants on certain areas of streets and alleys within an area designated for environmental cleanup of shallow groundwater resulting from industrial pollution

a. Consideration of adopting a Resolution supporting the remediation efforts of the SESCO site working group at the former San Angelo Electric Service Company facility in San Angelo Texas

b. Consideration of adopting a Resolution authorizing the Interim City Manager or his designee to execute a letter agreement with Tetra Tech concurring with the monitoring of shallow ground water and to negotiate and execute restrictive covenants to be placed into deed records prohibiting exposure to groundwater relating to portions of three parcels of real property owned by the city located at or about North Browning and Pulliam Streets; North Baze and Upton Streets, and the alley from North Baze Street east to the Texas Pacifico Railroad right of way

7. Consideration of approving an appointment to MHMR Service for the Concho Valley Board of Trustees recommended by Liaison Representative Committee

8. Consideration to adopt a Resolution to repeal a Resolution originally adopted April 4, 2006 and later amended October 31, 2006 establishing an enforcement policy for ordinances prohibiting public nuisances such as garbage, weeds, junk, and unsanitary conditions

9. Consideration to adopt a Resolution denying a rate increase requested by ATMOS Energy Corporation on or about January 31, 2012; determining that the meeting complied with the Texas Open Meetings Act; and making other findings and provisions related to the subject

10. Second Hearing and consideration of adoption of an Ordinance amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo

Z 12-03: Daniel Anderson

AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 320 West 26th Street, approximately 650 feet east from the intersection of North Bryant Boulevard and West 26th Street, more specifically occupying H.O. Byrd Subdivision, the west 128 feet Lot 23 in northern San Angelo, changing the zoning classification from Single-Family Residential (RS-1) to Light Manufacturing (ML) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY


11. Second Hearing and consideration of adoption of an Ordinance amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo

Z 12-04: Claudia Perez

AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 2687 & 2695 Armstrong Street, approximately 400 feet south from the intersection of Armstrong Street and East 28th Street. More specifically occupying the Lewis Subdivision, Block 1, Lots 3 & 4 in northern San Angelo, changing the zoning classification from Single-Family Residential (RS-1) to General Commercial (CG) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY

12. Second Hearing and consideration of adoption of an Ordinance amending the 2011-2012 Budget for grants, new projects and incomplete projects

AN ORDINANCE OF THE CITY OF SAN ANGELO AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011, AND ENDING SEPTEMBER 30, 2012, FOR NEW PROJECTS, INCOMPLETE PROJECTS, AND GRANTS

Consideration of approving a $7,000.00 contribution to the Concho Valley Transit District to provide local matching funds for creation of a new bus route to serve Goodfellow Air Force Base and major retail and entertainment destinations

III. REGULAR AGENDA:

F. EXECUTIVE/CLOSED SESSION

Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.072 to deliberate the purchase, exchange, lease, or value of real property

Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.071(2) to consult with attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter on issues related to the Texas Open Meetings Act

Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.087 to discuss an offer of financial or other incentive to a company or companies with whom the City of San Angelo is conducting economic development negotiations and which the City of San Angelo seeks to have, locate, stay or expand in San Angelo

G. PUBLIC HEARING AND COMMENT

13. Discussion and direction regarding options for preparation of sub-district planning document as outlined in CED 05-11 for Lake Nasworthy

(Presentation by Planning Manager AJ Fawver and Scott Polikov, AICP, CNU, Gateway Planning Group)

14. Presentation of the 1st Quarter 2012 Report from the Chamber of Commerce Economic Development Council and the Convention & Visitors Bureau (CVB)

(Presentation by CVB Vice President Pamela Miller, and Vice President Marketing & Recruitment for Economic Development John Dugan)

15.

Addendum


16. Update on and discussion of City Auditorium renovations, and any action in connection thereto

(Presentation by Civic Events Manager Anthony Wilson)

17. Discussion and consideration for staff to negotiate an addendum to the Holmes-Murphy & Associates contract with their affiliate company, ACAP Health, for Clinical Care Engineering (CCE) services for the Health Insurance Program

(Presentation by Human Resources Director Lisa Marley and ACAP Health Representative David Toomey)

18. First Public Hearing and consideration of introduction of an Ordinance amending Bed & Breakfast regulations catalog

AN ORDINANCE OF THE CITY OF SAN ANGELO, TEXAS, AMENDING CHAPTER 12, EXHIBIT A “ZONING ORDINANCE”, ARTICLE 4 “SPECIFIC USE STANDARDS”, BY AMENDING SECTION 406 “BED AND BREAKFAST ESTABLISHMENTS”, TO PROVIDE SPECIFIC USE STANDARDS FOR BED AND BREAKFAST APPLICABLE IN ALL ZONING DISTRICTS, AND ADDITIONAL SPECIFIC USE STANDARDS APPLICABLE IN RESIDENTIAL ZONE DISTRICTS; AMENDING ARTICLE 3 “USE REGULATIONS”, SECTION 309 “USE TABLE”, BY RESTATING THAT PART OF THE USE TABLE DESIGNATED “COMMERCIAL”, “BED & BREAKFAST”, CONSISTENT WITH THE AMENDMENT OF SECTION 406; PROVIDING FOR SEVERABILITY; PROVIDING COMPLIANCE WITH THE TEXAS OPEN MEETINGS ACT; AND, PROVIDING FOR AN EFFECTIVE DATE

(Presentation by Planning Manager AJ Fawver)

19. First public hearing and introduction of an Ordinance amending Article 8 of the City of San Angelo Code of Ordinances, and adopting Article 8.100 related to prohibiting the parking of vehicles on unimproved surfaces in certain situations and in residential districts

AN ORDINANCE AMENDING CHAPTER 8 (OFFENSES AND NUISANCES) BY ADDING A NEW ARTICLE 8.1000 PROHIBITING PARKING OF VEHICLES ON UNIMPROVED SURFACES, IN CERTAIN SITUATIONS AND IN RESIDENTIAL DISTRICTS OF SAN ANGELO; PROVIDING FOR SEVERABILITY; PROVIDING A PENALTY AND PROVIDING AN EFFECTIVE DATE

(Presentation by Planning Manager AJ Fawver)

20. Consideration of adopting a Resolution nominating Ethicon, Inc. to the Office of the Governor Economic Development & Tourism through the Economic Development Bank as an Enterprise Project

(Presentation by Community and Economic Development Director Shawn Lewis)

21. Consideration of approving a variance to the City of San Angelo Water Conservation And Drought Contingency Ordinance (Article 11.200; Section 11.202; Subsection 8) (Article 11.200; Section 11.203; Subsection D; Part 2A) (Article 11.200; Section 11.203; Subsection E; Part 2A) regarding watering frequency/schedules for City parks and sports fields, Santa Fe Golf Course, and Fairmount Cemetery

(Presentation by Parks Division Superintendent Roger D. Havlak)

22. Discussion and possible action on Solid Waste Collection and Landfill Operations

(Presentation by Operations Director Ricky Dickson)

23. Discussion of and possible action on matters related to the Hickory Water Supply Project, water treatment options, and the project annual production rate/capacity

(Presentation by Water Utilities Director Will Wilde and Carollo Engineering representative Hutch Musallam)


24. First Public Hearing and consideration of introduction of an Ordinance amending Chapter 2, Section 2.129 regarding travel reimbursement for City Council and aligning with the recently approved Employee Expense Policy

AN ORDINANCE AMENDING CHAPTER 2 ENTITLED “ADMINISTRATION”, ARTICLE 2.100 ENTITLED “CITY COUNCIL”, SECTION 2.129 ENTITLED “TRAVEL EXPENSES AND REIMBURSEMENTS”, BY AMENDING SUBSECTION (A) REGARDING TRAVEL SETTLEMENTS FOR ANY COUNCILMEMBER, OF THE SAN ANGELO CODE OF ORDINANCES; PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE

(Presentation by Interim City Manager Michael Dane)

25. Discussion and update on matters related to the Boards & Commissions Consolidation

(Presentation by City Clerk Alicia Ramirez and Board Liaisons)

H. FOLLOW UP AND ADMINISTRATIVE ISSUES

26. Consideration of matters discussed in Executive/Session, if needed

27. Consideration of Future Agenda Items

28. Adjournment

Given by order of the City Council and posted in accordance with Title 5, Texas Government Code, Chapter 551, Thursday, May 10, 2012, at 5:00 P.M.

/x/________________________ Alicia Ramirez, City Clerk

P R O C L A M A T I O N WHEREAS, mental health is essential to everyone’s overall health and well-being; and WHEREAS, all Americans experience times of difficulty and stress in their lives; and WHEREAS, prevention is an effective way to reduce the burden of mental health

conditions; and WHEREAS, there is a strong body of research that supports specific tools that all

Americans can use to better handle challenges, and protect their health and well-being; and

WHEREAS, mental health conditions are real and prevalent in our nation; and WHEREAS, with effective treatment, those individuals with mental health conditions can

recover and lead full, productive lives; and WHEREAS, each business, school, government agency, healthcare provider, organization

and citizen shares the burden of mental health problems and has a responsibility to promote mental wellness and support prevention efforts.

NOW, THEREFORE, I, Alvin New, Mayor of the City of San Angelo, Texas, on behalf of the City Council, do hereby proclaim May 2012 as

“Mental Health Month” in San Angelo. As the Mayor of San Angelo, I also call upon the citizens, government agencies, public and private institutions, businesses and schools in San Angelo to recommit our community to increasing awareness and understanding of mental illnesses, the steps our citizens can take to protect their mental health, and the need for appropriate and accessible services for all people with mental health conditions.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed this 15th day of May, 2012.

THE CITY OF SAN ANGELO ___________________________

Alvin New, Mayor

Memo Date: May 8, 2012 To: Mayor and Council Members From: Robert Salas, Neighborhood & Family Services Director Subject: Special Recognition for May 15, 2012 Council Meeting Contact: Robert Salas 657-4274 Caption: Special Recognition

Consideration of special recognition for participants of the Lincoln Neighborhood Blitz for their generosity of supplies, equipment, time, and leadership

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Summary: On April 20 and 28, 2012, city employees and community volunteers joined forces to make San Angelo a better place to live by participating in the annual neighborhood paint and clean-up blitz. Teams repaired and painted 48 homes in the old Lincoln Middle School area, collected and disposed of over 73 tons of debris and junk, painted the interiors of city facilities such as the Southside and Carl Ray Recreation Centers, repaired structures at Ft Concho, and spruced up the Lakeview Little League fields. The city would like to recognize city team leaders for their exemplary leadership, community organizations that volunteered their time and resources, and COSA Development Corp for providing funding for this important event. History: Joining the 400 city employees were community volunteers that included the ASU football team, Goodfellow AFB students and staff, the Jr. League, and West Texas Organizing Strategy (WTOS) member churches. Once again, the city partnered with Habitat for Humanity to provide supplies through their Brush with Kindness program, and with WTOS who supplied meals. Other sponsors included Valspar, Sherwin Williams, Arctic Glacier and COSA Development Corp who provided the funding to repair or replace siding. This was the fourth city sponsored event. The total combined efforts have yielded over 573 tons of junk and debris collected and disposed of and 127 homes painted. This event supported the city’s neighborhood revitalization strategy. Financial Impact: None. Related Goal Item: Neighborhood Revitalization Other Information/Recommendations: None Attachments: None Presentation: None. Publication: None. Reviewed by Service Area Director: N/A

City of San Angelo

CITY COUNCIL MINUTE RECORD The City of San Angelo Page 455 Tuesday, May 1, 2012 Vol. 103

OPEN SESSION

BE IT REMEMBERED City Council convened in a regular meeting at 9:00 A.M., Tuesday, May 1, 2012, in the San Angelo McNease Convention Center, 500 Rio Concho Drive, San Angelo, Texas. All duly authorized members of the Council, to-wit:

Mayor, Alvin New Councilmember Paul Alexander Councilmember Dwain Morrison Councilmember Johnny Silvas Councilmember Fredd B. Adams, II Councilmember Kendall Hirschfeld Councilmember Charlotte Farmer

were present and acting, with the exception of Councilmember Silvas, thus constituting a quorum. Whereupon, the following business was transacted:

An invocation was given by Brother Bernie Guebara, Associate Pastor with the Bethel Assembly of God and pledge was led by Hallee Carlson, 5th Grader and Hayden Carlson, 2nd Grader, at Angelo Catholic School.

PROCLAMATIONS AND RECOGNITION

“National Fallen Firefighters Memorial”, “Better Angels – Firefighters of 9/11 Remembered”, May 2nd – 5th, 2012, was accepted by Mike Robertson, President of the Military Firefighter Heritage Foundation

“National Preservation Month”, May 2012, was accepted by Brenda Gunter, President of Downtown San Angelo, Inc., and Genora Young, Executive Director of Downtown San Angelo, Inc.

“Police Week”, May 13th - May 19th, 2012 and “Peace Officers Memorial Day” May 15, 2012, was accepted by Tim Vasquez, Chief of Police.

“Bicycle Safety Awareness Month”, May 2012, was accepted by Gene Potter of the San Angelo Bicycle Association.

“Motorcycle Safety Awareness Month”, May 2012, was accepted by Linda Ashton, Rider Coach of Southwest Motorcycle Training.

Best Practices Re-Certification Recognition, City of San Angelo Police Department, presented by Stan Standridge, Abilene Chief of Police and representative of Texas Law Enforcement Recognition Program, was accepted by Tim Vasquez, Chief of Police, Kevin Hollway, Jeff Fant, Robert Martinez, Assistant Chiefs of Police, and Dennis McGuire, Sergeant.

PUBLIC COMMENT

No one came forward to comment publicly.

CONSENT AGENDA

APPROVAL OF THE APRIL 17, 2012 CITY COUNCIL REGULAR MEETING MINUTES

AWARD OF BIDS AND AUTHORIZATION FOR THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE ANY NECESSARY RELATED DOCUMENTS:

WU-06-12: Water Meters, HD Supply Waterworks (San Angelo, TX), $138,750.00

Minutes Vol. 103 May 1, 2012

AWARD OF RFP VM-02-12 FOR DIGGER DERRICK DEALERS TO ALTEC NUECO, AUTHORIZING STAFF TO NEGOTIATE A CONTRACT NOT TO EXCEED $100.000.00, AND AUTHORIZATION FOR THE INTERIM CITY MANAGER TO EXECUTE SAID CONTRACT AND ANY NECESSARY RELATED DOCUMENTS

AUTHORIZATION FOR THE SALE OF 3253 RED BLUFF WEST, 3253 RED BLUFF ROAD WEST, LOT 111, GROUP RED BLUFF (LEWIS), FOR THE APPRAISED VALUE OF $71,700.00 AND AUTHORIZATION FOR THE MAYOR, CITY MANAGER, OR WATER UTILITIES DIRECTOR TO EXECUTE ALL NECESSARY LEGAL DOCUMENTS PERTAINING TO THE SALE OF SUBJECT PROPERTY, SUBJECT TO COMPLETION OF ALL CURATIVE REQUIREMENTS

AUTHORIZATION FOR THE INTERIM CITY MANAGER AND WATER UTILITIES DIRECTOR TO MAKE AN APPLICATION, NEGOTIATE, AND EXECUTE A CONTRACT WITH AEP TEXAS FOR THE ELECTRIC LOAD MANAGEMENT PROGRAM, AND TO ACCEPT THE FUNDS UPON APPROVAL OF THE APPLICATION AND AWARD OF THE PROGRAM

AUTHORIZATION FOR THE CITY OF SAN ANGELO TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE TOM GREEN COUNTY SHERIFF’S OFFICE FOR THE PURPOSE OF JOINTLY APPLYING FOR THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT AND AUTHORIZATION FOR THE INTERIM CITY MANAGER TO EXECUTE ANY NECESSARY RELATED DOCUMENTS

AUTHORIZATION FOR THE INTERIM CITY MANAGER TO EXECUTE THE THIRD AMENDMENT TO THE LEASE AGREEMENT BETWEEN THE CITY OF SAN ANGELO AND FEDERAL EXPRESS CORPORATION IN THE AMOUNT OF $45,113.04 ANNUALLY AT THE SAN ANGELO REGIONAL AIRPORT

APPROVAL OF BYLAWS DRAFTED TO GOVERN THE DOWNTOWN DEVELOPMENT COMMISSION

APPROVAL OF A NON EXCLUSIVE LICENSE AGREEMENT BETWEEN THE CITY OF SAN ANGELO AND JEFF PARTUSCH, OWNER OF 113 E. CONCHO AVENUE, FOR PLACEMENT OF A CONCRETE DUMPSTER PAD, DUMPSTER, AND SCREENING FENCE ON THE SOUTHWEST CORNER OF THE PARKING AREA IN BART DEWITT PARK FOR USE BY BUSINESSES IN THE 100 BLOCK OF CONCHO AVENUE, FOR USE AS AUTHORIZED IN THE AGREEMENT, AND AUTHORIZATION FOR THE INTERIM CITY MANAGER TO EXECUTE SAID AGREEMENT

SECOND HEARING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 9, LAKES, PARKS AND RECREATION AREAS, ARTICLE 9.200 OF THE CITY OF SAN ANGELO CODE OF ORDINANCES BY ADDING SECTION 9.209 RELATED TO TEMPORARY VARIANCES FROM CITY ORDINANCES FOR SPECIAL EVENTS ON CITY PROPERTY (ANNEX A, PAGE 463, ORDINANCE #2012-05-056)

AN ORDINANCE AMENDING CHAPTER 9 ENTITLED “LAKES, PARKS AND RECREATION AREAS,” ARTICLE 9.200, ENTITLED “PARKS,” BY ADDING A NEW SUBSECTION 9.209, ENTITLED “SPECIAL EVENTS,” OF THE SAN ANGELO CODE OF ORDINANCES, PROVIDING FOR SEVERABILITY, PROVIDING FOR A PENALTY AND PROVIDING FOR AN EFFECTIVE DATE

ADOPTION OF A RESOLUTION AUTHORIZING APPLICANT, SAN ANGELO BLUES SOCIETY, TO HOLD A SPECIAL EVENT DOWNTOWN KNOWN AS “SIMPLY TEXAS BLUES FESTIVAL” ON MAY 12, 2012 AND GRANTING VARIANCES FROM CITY ORDINANCES, INCLUDING NOISE ORDINANCE (ANNEX B, PAGE 465, RESOLUTION #2012-05-057R)

Councilmembers Adams and Morrison requested items WU-03-12 and PI-01-11 be considered in the Regular Agenda. Council concurred.

Minutes Page 457 May 1, 2012 Vol. 103

Motion, to approve the Consent Agenda, with the exception of items WU-03-12 and PI-01-11, as presented, was made by and seconded by. Motion carried unanimously.

REGULAR AGENDA: PUBLIC HEARING AND COMMENT

AWARD OF BIDS AND AUTHORIZATION FOR THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE ANY NECESSARY RELATED DOCUMENTS:

WU-03-12: Soil Sampling, SKG Engineering (San Angelo, TX), $4,399.89

Councilmember Adams clarified this sampling was a requirement by Texas Commission on Environmental Quality.

Motion, to award, as presented, was made by Councilmember Adams and seconded by Councilmember Hirschfeld. Motion carried unanimously.

APPROVAL OF A RECOMMENDATION FROM THE EVALUATION TEAM TO AWARD RFP: PI-01-11/WEBSITE DESIGN CONTRACT TO VISION INTERNET, IN AN AMOUNT NOT TO EXCEED $40,000.00 FOR DESIGN OF A NEW, CUSTOM WEBSITE FOR THE CITY OF SAN ANGELO, AND AUTHORIZATION FOR THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT WITH THE RECOMMENDED VENDOR

Requested by Councilmember Morrison and responding to questions from Citizen Jim Turner, Multimedia Coordinator Brian Groves presented background information regarding the capability of the various functions the web host would build and design; the cost, related expenditures for the project, and the timeframe to complete the project; and the length of the contract.

General discussion was held on the capability of the web host, continuous technology changes, open source solutions, user friendly features, back office capability, and possibly considering Code for America as an open source framework provider.

Public comments were made by Citizen Jim Turner and Ann Joseph.

Motion, to accept, as presented, was made by Councilmember Adams and seconded by Councilmember Alexander.

Councilmember Morrison expressed his concern on the specifics of the proposal and the unknown facts to move forward with the website design.

A vote was taken on the motion on the floor. AYE: Alexander, Adams, Hirschfeld, and Farmer. NAY: New and Morrison. Motion carried 4-2.

RECESS

At 10:01 A.M., Mayor New called a recess.

RECONVENE

At 10:17 A.M., Council reconvened, and the following business was transacted:

PRESENTATION OF DOWNTOWN SAN ANGELO, INC., 4TH QUARTER 2011 AND 1ST QUARTER 2012 REPORTS

DSA Executive Director Genora C. Young and DSA Board President Brenda Gunter presented background information. A copy of the presentation is part of the Permanent Supplemental Minute record.

DENIAL OF THE CITY OF SAN ANGELO’S PARTICIPATION IN THE NATIONAL LEAGUE OF CITIES (NLC) SERVICE LINE WARRANTY PROGRAM AND INTERLOCAL AGREEMENT WITH NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS, PURSUANT TO MASTER CONTRACT WITH UTILITY SERVICE PARTNERS PRIVATE LABEL, INC. (“USP”) FOR WATER AND SEWER LINE REPAIR


COVERAGE TO HOMEOWNERS RESIDING WITHIN THE CITY AS PART OF A PROTECTION PROGRAM

Assistant City Manager Elizabeth Grindstaff and Utility Service Partners, Inc., General Manager Brian Davis presented background information. A copy of the presentation is part of the Permanent Supplemental Minute record.

General discussion was held on sample city claims, business model, potential revenue, revenue sharing, NLC and Council of Government partners, and other cities endorsing the plan.

Public comments were made by Citizen Jim Turner.

Council directed staff to work directly with the company and its financial model, positive impact for the citizens, and further direct staff to negotiate and craft a better deal for the citizens. Responding to questions from Council, Mr. Davis stated there were no pre-existing conditions of the home, including the age of the home and its bearing on the premium rate, existence of water wells or septic tanks, soil shifting, and/or any other issues that may contribute to the claim. Councilmember Adams spoke in support of the program and suggested Council reconsider their choice to endorse companies.

Motion, to deny endorsement of the proposed plan, was made by Councilmember Morrison and seconded by Councilmember Hirschfeld. AYE: New, Morrison, Hirschfeld, and Farmer. NAY: Alexander and Adams. Motion carried 4-2.

FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO

Z 12-03: Daniel Anderson

AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 320 West 26th Street, approximately 650 feet east from the intersection of North Bryant Boulevard and West 26th Street, more specifically occupying H.O. Byrd Subdivision, the west 128 feet Lot 23 in northern San Angelo, changing the zoning classification from Single-Family Residential (RS-1) to Light Manufacturing (ML) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY

Planning Manager AJ Fawver presented background information. A copy of the presentation is part of the Permanent Supplemental Minute record.

Public comment was made by engineer Herb Hooker and proponent Daniel Anderson.

Motion, to introduce the Ordinance, revising the zone request from Heavy Commercial (CH) to Light Manufacturing (ML), as presented, was made by Councilmember Morrison and seconded by Councilmember Hirschfeld. AYE: New, Alexander, Morrison, Hirschfeld, and Farmer. NAY: Adams. Motion carried 5-1.

FIRST PUBLIC HEARING AND APPROVAL OF THE PLANNING COMMISSION’S RECOMMENDATION MODIFYING A REQUEST FOR A ZONE CHANGE FROM SINGLE-FAMILY RESIDENTIAL (RS-1) TO HEAVY COMMERCIAL (CH), ALTERNATIVELY RECOMMENDING A ZONE CHANGE FROM SINGLE-FAMILY RESIDENTIAL (RS-1) TO GENERAL COMMERCIAL (CG) WITH AN INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO

Z 12-04: Claudia Perez

AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 2687 & 2695 Armstrong Street, approximately 400 feet south from


the intersection of Armstrong Street and East 28th Street. More specifically occupying the Lewis Subdivision, Block 1, Lots 3 & 4 in northern San Angelo, changing the zoning classification from Single-Family Residential (RS-1) to General Commercial (CG) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY


Councilmember Morrison expressed his concern regarding the change to GC and spoke in opposition of the change.

General discussion was held on the proposed zoning between CG and Neighborhood Commercial, conditional uses, and future use should the proponent sale the property.

Public comment was made by Proponent Jose Guerrero and Citizen Jim Turner.

Motion, to introduce the Ordinance, as presented and recommended by the Planning Commission, was made by Councilmember Hirschfeld and seconded by Councilmember Adams. AYE: New, Alexander, Adams, Hirschfeld, and Farmer. NAY: Morrison. Motion carried 5-1.

FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO

Z 12-03: Howard College Campus

AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 3501 North US Highway 67, encompassing the area known as the Howard College, more specifically, being 33.802 acres out of the J. Pointevent Survey 1113, Abstract 4873, and Paulann Park Addition, Section 3, Tract H, being 0.76 acre, and Paulann Park Addition, Section 3, Tract G, being the northwestern 0.145 acre, in northeast San Angelo, a zone change from a combination of General Commercial (CG) and Light Manufacturing (ML) to Planned Development (PD) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY


General discussion was held on stormwater management, future requirements of the planned development, and the zoning of the proposed planned development.

Public comments were made by Howard College Provost LeAnne Byrd and Parkhill, Smith, Cooper Engineer Renee Franks.

Motion, to introduce the Ordinance, as presented, was made by Councilmember Adams and seconded by Councilmember Hirschfeld. Motion carried unanimously.

APPROVAL OF THE CREATION OF A SCULPTURE GARDEN AT SUNKEN GARDEN PARK

Parks and Recreation Director Carl White presented background information. A copy of the presentation is part of the Permanent Supplemental Minute record.

Motion, to approve, as presented, was made by Councilmember Hirschfeld and seconded by Councilmember Adams.

Public comment was made by Citizen Robert Banskter.

General discussion was held on the potential vandalism and staff informed the artist was responsible for their


work.

A vote was taken on the motion on the floor. Motion carried unanimously.

RECESS

At 12:51 P.M., Mayor New called a recess.

EXECUTIVE/CLOSED SESSION

At 1:21 P.M., Council convened in Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.072 to deliberate the purchase, exchange, lease, or value of real property; and, Section 551.087 to discuss an offer of financial or other incentive to a company or companies with whom the City of San Angelo is conducting economic development negotiations and which the City of San Angelo seeks to have, locate, stay or expand in San Angelo

OPEN SESSION (continued)

At 2:52 P.M. City Council concluded the Executive/Closed Session whereupon the following business was transacted:

RECESS

At 2:52 P.M., Mayor New called a recess.

RECONVENE

At 3:03 P.M., Council reconvened, and the following business was transacted:

DIRECTION TO REMAND THE ITEM TO THE CITY OF SAN ANGELO DEVELOPMENT CORPORATION (COSADC) BOARD OF DIRECTORS RECONSIDERING MATTERS RELATED TO THE ALLOCATION FOR $455,000.00 OF HALF-CENT SALES TAX FUNDS FOR THE CONSTRUCTION OF A 25 FOOT WIDE EXTENSION OF SMITH BLVD. TO PAUL ANN BLVD. FOR THE PURPOSE OF FACILITATING ACCESS TO THE COMMERCIAL PROPERTY IN THE CHAPARRAL INDUSTRIAL PARK

Community and Economic Development Director Shawn Lewis presented background information. A copy of the presentation is part of the Permanent Supplemental Minute record.

General discussion was held to further discuss proposed site plan with Texas Department of Transportation (TxDOT) regarding utilizing the access road, developing road from Hwy 277 to PaulAnn Blvd, adding a longer left turn lane thereby providing access two different ways, suggested developing Smith Blvd part of the Capital Improvement Plan versus utilizing economic development monies, alleviating the creation of another Angelo State University roadway issue, and developing Smith Blvd. as a residential roadway to discourage increased traffic and large industrial truck traffic.

Councilmember Morrison spoke in support of the proposal as presented.

Councilmember Adams suggested another proposed route for the industrial truck traffic.

Responding to a question from Councilmember Alexander, Ms. Byrd stated the completion of Smith Blvd is not tied to the various grants they are seeking to complete the project.

Council directed staff to remand the item to the Development Corporation (DC) and present the item as recommended at the next meeting upon review and recommendation by the DC.

DISCUSSION AND POSSIBLE ACTION ON AUTHORIZING THE PURCHASE OF BALL FIELD NETTING AT THE TEXAS BANK SPORTS COMPLEX

Requested by Councilmember Morrison, Recreation Manager MaryAnn Vasquez presented background


information. A copy of the presentation is part of the Permanent Supplemental Minute record.

General discussion was held on installation time, coinciding project for the next budget, and researching other netting alternatives. Council directed staff to research other alternatives and present the item at a future meeting.


FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING THE 2011-2012 BUDGET FOR GRANTS, NEW PROJECTS AND INCOMPLETE PROJECTS

AN ORDINANCE OF THE CITY OF SAN ANGELO AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011, AND ENDING SEPTEMBER 30, 2012, FOR NEW PROJECTS, INCOMPLETE PROJECTS, AND GRANTS

Budget Manager Morgan Trainer presented background information.

Motion, to introduce the Ordinance, as presented, was made by Mayor New and seconded by Councilmember Adams. Motion carried unanimously.

FOLLOW UP AND ADMINISTRATIVE ISSUES

CONSIDERATION OF MATTERS DISCUSSED IN EXECUTIVE/CLOSED SESSION

No action was taken on matters discussed in Executive/Closed Session.

ANNOUNCEMENTS AND CONSIDERATION OF FUTURE AGENDA ITEMS

Special City Council Meeting – May 22, 2012 – Canvass of May 12, 2012 General Election

CONSIDERATION OF FUTURE AGENDA ITEMS

Interim City Manager Michael Dane distributed the proposed May 15, 2012 Agenda and solicited Council comments and suggestions.

Mayor requested information for the next Airport Board Meeting regarding Fixed Base Operators request for bid in Oct 2012.

Update on $25 Fire Inspection Fee process and the history as to why such was implemented.

ADJOURNMENT

Motion, to adjourn, was made by Councilmember Morrison and seconded by Councilmember Adams. Motion carried unanimously.

The meeting adjourned at 3:50 P.M.

THE CITY OF SAN ANGELO ___________________________________ Alvin New, Mayor

ATTEST: _______________________________ Alicia Ramirez, City Clerk Annexes A-B In accordance with Chapter 2, Article 2.300, of the Official Code of the City of San Angelo, the minutes of this meeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Council meetings may be obtained from the City Clerk’s Office or a video of the entire meeting may be purchased from the Public Information Officer at 481-2727. (Portions of the Supplemental Minute Record video tape recording


may be distorted due to equipment malfunction or other uncontrollable factors.)

THIS PAGE INTENTIONALLY LEFT BLANK.

City of San Angelo

Memo Date: April 23, 2012

To: Mayor and Council members

From: Roger D. Havlak, Parks Division Superintendent

Subject: Agenda Item for May 15, 2012 Council Meeting

Contact: Roger D. Havlak, Parks Division, 325/234-0259

Caption: Consent Agenda Item

Consideration of awarding the bid (RFB No: PK-02-12/Irrigation Controls) for central control irrigation systems to John Deere Landscapes for thirteen (13) Rain Master control systems/components in the amount of $66,161.25 and to All-Tex Irrigation and Supply for fourteen (14) Netafim master valves in the amount of $16,146.60 and authorizing the Interim City Manager or his designee to execute any necessary related documents.

Summary: The purpose of this request is for the authorization to purchase thirteen central control irrigation systems and fourteen master valves to be placed in various parks and sports fields in San Angelo, Texas. The Parks Division has purchased and installed the components needed to set up and utilize the central control irrigation systems at the Texas Bank Sports Complex and Community Park, City Park, Producer’s Park, and Meadowcreek Park. This system is also in the construction contracts for the Concho River Project and Rio Vista Park renovation. Park’s staff is requesting funds (up to $110,500) through the CIP program to purchase and install these central control irrigation systems at 9 other park and sports field sites (13 controllers and 14 master valves). This type of computerized automated system would allow the staff to control the settings, troubleshoot, receive data on problematic irrigation systems, monitor and utilize evapotranspiration data, etc., from a single office location or online with a smart phone/laptop. The efficiency and effectiveness of applying irrigation water in order to conserve water and reduce costs would be greatly enhanced with these systems in place. Substantial amounts of time (labor), fuel, and water (up to 15%) will be saved if we can implement this system throughout these sites. In addition, the controller system is capable of monitoring/controlling light systems at these locations, which would further decrease the costs of labor, fuel, and electricity.

History: On January 17, 2012 Council briefly discussed using half-cent sales taxes dedicated to park improvements for this project due to its strong potential to save water and labor.

Financial Impact: If approved, funding would come from half-cent sales taxes dedicated to park improvements as previously discussed. Park’s staff anticipates water savings of up to 11.2 million gallons (34 acre-feet) per year and an estimated savings of up to $38,000 per year for irrigation water, fuel, and labor.

Other Information/ Recommendation:

Staff recommends approval.

Attachments: RFB NO: PK-02-12/Irrigation Controls Bid Tabulation

Presentation: None

Reviewed by: Carl White, Parks and Recreation Director Roger Banks, Purchasing Director

Y:\12-RFX\Parks\PK0112 Sprinkler Controls\Bid Tab

Ite

m

Description Estimated Qty Unit QTY Unit PriceExtended

PriceUnit Price

Extended Price Unit Price

Extended Price

1 417-1001Rain Master /RM High Gain 20' Antenna Cable

ea 13 $ 84.99 $ 1,104.87 $ - $ - $ 89.25 $ 1,160.25

2 DX 12 - PWM-TRain Master /DX 12 ST CTLR/Wall/Trans

ea 2 1,703.46 3,406.92 0.00 0.00 1,788.63 3,577.26


ea 6 2,096.18 12,577.08 0.00 0.00 2,200.99 13,205.94


ea 2 2,490.55 4,981.10 0.00 0.00 2,615.07 5,230.14

5 DX 48 - PWM-T Rain Master DX 48 ST CTLR/Wall/Trans

ea 0 0.00 0.00 0.00 0.00 4,269.66 0.00

6 DX 6 - PWM-T Rain Master /DX 6 ST CTLR/Wall/Trans

ea 3 1,309.91 3,929.73 0.00 0.00 1,375.40 4,126.20

7 DXCID-KIT Rain Master Common Interrupt Kit For Dx

ea 13 56.00 728.00 0.00 0.00 58.80 764.40

8 DX-FLOW Rain Master Flow-Weather Sensor Board

ea 13 415.00 5,395.00 0.00 0.00 435.75 5,664.75

9 DX-RADIO-KIT Rain Master EV Radio W/Rf Comm Board

ea 13 1,618.00 21,034.00 0.00 0.00 1,698.90 22,085.70

10 EV-ANT-F Rain Master EV High Gain Vertical Antenna

ea 13 645.00 8,385.00 0.00 0.00 677.25 8,804.25

11 EV-CAB-SEN Rain Master Sensor/Data Cable

Per/ft 8000 0.40 3,200.00 0.00 0.00 0.42 3,360.00

12 LHM2FG1-PRMEL NetafimNetafim 2" Hydrometer P.R.

ea 1 1,090.66 1,090.66 568.00 568.00 728.48 728.48

13 LHM4FG1-PRMEL NetafimNetafim 4" Hydrometer P.R.

ea 13 1,463.66 19,027.58 1,198.32 15,578.16 1,536.84 19,978.92

14 PROMAX Complete Remote Set (Rainmaster controllers only)*

ea 1 1,419.55 1,419.55 0.00 0.00 1,490.52 1,490.52

$ 86,279.49 $ 16,146.16 $ 90,176.81

John Deere Landscape

CITY OF SAN ANGELOBid Tabulaltion/

RFB NO: PK-02-12/Irrigations Controls * April 10, 2012

John Deere Landscape ALL-TEX Watermaster

Total Bid

ALL-TEX Watermaster

Y:\12-RFX\Parks\PK0112 Sprinkler Controls\Bid Tab

Delivery Date (Calendar Days):

Allows Piggy Back Procuements:

Requests for Bids were mailed to:

All-Tex Irrigation & Supply San Angelo, TX

John Deere Green Tech Houston, TX

John Deere Green Tech Austin, TX

John Deere Landscapes (GT) Lubbock, TX

Morrison Supply Company San Angelo, TX

Watermaster Irrigation Supply INC. Lubbock, TX

Yes Yes Yes

7 to 14 30 20

April 2012 – ADDENDUM NO. 2 00_52_00-1 8173A10 400 pw://Carollo/Documents/Client/TX/San Angelo/8173A10 400 Pump Station/Deliverables/Addendum No.2/00_52_00.docx (Add No. 2)

DOCUMENT 00_52_00

AGREEMENT

SUGGESTED FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

FOR CONSTRUCTION CONTRACT (STIPULATED PRICE)

THIS AGREEMENT is by and between City of San Angelo, a Texas home-rule municipal corporation, (“Owner”) and

Archer Western Construction, LLC (“Contractor”).

Owner and Contractor hereby agree as follows: ARTICLE 1 – WORK

1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows:

Hickory Water Supply Project – Booster Pump Station and Well Field No, WU-05-12 (“RFB No. WU-05-12”) at San Angelo, Texas

ARTICLE 2 – THE PROJECT

2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows:

Contractor agrees to perform all of the Work and furnish all of the material, supplies, tools, equipment, labor and other services necessary for the construction and completion of the Work described in the Contract Documents for the construction of a Booster Pump Station and Well Field located within Tom Green, Concho, Menard and McCulloch Counties, Texas, as directed by the City to include: providing and constructing a complete and functional Booster Pump Station and Well Field. The Work shall include, but shall not be limited to, piping, equipment, electrical building, flow meter vaults, all weather access road, grading functional Booster Pump Station and Well Field inclusive of piping, equipment, electrical building, flow meter vaults, all weather access road, grading, associated electrical, joint restraints; blocking; valves; fittings; combination air/vacuum relief valves; vaults; fence, repairs and permanent gates; temporary blow-offs; repair asphalt cuts; signs; provide, install and maintain traffic barricades (including engineered designed plans); maintain site safety; provide, design, install and maintain Trench Safety System; provide and maintain construction surveying and staking; provide and maintain a stormwater plan and permit; return construction site to pre-construction condition or better; and all appurtenances or other items required to provide a complete, functional system as described and shown in the Contract Documents. Contractor shall provide all labor for preparing the worksite and furnish all material, accessories, labor, and equipment necessary for completing Work; and, all other work specified in the technical specification documents and drawings included with the Contract Documents.

ARTICLE 3 – ENGINEER

3.01 The Project has been designed by Carollo Engineers, Incorporated (Engineer), which is to act as Owner’s representative, assume all duties and responsibilities, and have the rights and authority assigned to Engineer in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents.

ARTICLE 4 – CONTRACT TIMES

4.01 Time of the Essence


A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

4.02 Days to Achieve Substantial Completion and Final Payment

A. The Work shall be substantially completed within 365 consecutive calendar days after the date when the Contract Times commence to run as provided in Paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with Paragraph 14.07 of the General Conditions within 395 consecutive calendar days after the date when the Contract Times commence to run.

4.03 Liquidated Damages

A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial loss if the Work is not completed within the times specified in Paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor shall pay Owner $3500 for each day that expires after the time specified in Paragraph 4.02 above for Substantial Completion until the Work is substantially complete. After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by Owner, Contractor shall pay Owner $2000 for each day that expires after the time specified in Paragraph 4.02 above for completion and readiness for final payment until the Work is completed and ready for final payment.

ARTICLE 5 – CONTRACT PRICE

5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts listed below:

UNIT PRICE SCHEDULE - BASE BID

No. Description Unit Estimated Quantity

Unit Price $ Total Estimated

Price $

1. Booster Pump Station Civil, Architectural, Structural and Mechanical, including: civil sitework along access road from FM 2028 and booster pump station site, fencing, gates, piping and valves, pumps, electrical building construction, concrete, masonry, HVAC, painting, coating, and all civil, architectural, structural, and mechanical appurtenances and accessories, testing, start-up, and training.

Lump Sum 1 2,194,000 2,194,000

2. Booster Pump Station Electrical, Instrumentation and Controls including: electrical equipment, wiring, conduit and ductbank, utility connections, panels, cabinets, instruments at the booster pump station site and along the access road from FM 2028.

Lump Sum 1 2,167,000 2,167,000





Price $

3. Well obstruction removal, cleaning, brushing, debris removal, and video survey of wells 1-9, including the formal submittal of all associated reports, documentation, and video survey information.

Lump Sum 1 290,000 290,000

4. Well Field pumps and columns including: installation of well pumps, pump columns, and pitless adapters at wells 1-9.

Lump Sum 1 2,133,000 2,133,000

5. Well Field civil, mechanical, structural, and architectural, including: piping and valves, construction of electrical buildings, HVAC, fences and gates, site grading for wells 1-9, and the construction of the access road from the booster pump station to wells 1-9, electrical, instrumentation, and controls at wells 1-9 and throughout the well field, and associated civil, mechanical, structural, and architectural appurtenances and accessories, testing start-up, and training.

Lump Sum 1 2,431,000 2,431,000

6. Electrical, Instrumentation and Controls Along Transmission Main and at Water Treatment Plant including: Microwave communication towers and equipment, electrical and instrumentation and controls throughout the well field and along the transmission main, at the ground storage tank and stand pipe, at the water treatment sleeve valve vault and at the existing St. Ann street tower, programming, testing, start-up, and training.

Lump Sum 1 2,037,000 2,037,000

7. Ground Storage Tank near station 1842+00 along the Transmission Main including installation of tank, tank foundation, piping, valves, and appurtenances from the tank to the transmission main, site work, fencing, testing, start-up, and training.

Lump Sum 1 548,000 548,000

8. Stand Pipe Tank at well no. 6 including: installation of tank, tank foundation, piping, valves, and appurtenances from the tank to the well field piping, testing, start-up, and training.

Lump Sum 1 548,000 548,000

9. Trench safety, including: Sheeting, shoring, and bracing or equivalent method for the protection of life and limb in trenches and open excavation.

Lump Sum 1 5,000 5,000





Price $

10. All Other Items for a Complete and Operational Project

Lump Sum 1 0 $0

11. Allowance for Miscellaneous Additional Related Work

Lump Sum 1 $ 500,000.00 $ 500,000.00

Total Base Bid Items (Items 1 through 11) $12,853,000

Twelve Million Eight Hundred Fifty Three Thousand and no/100

(Price in words)

A. A discretionary Allowance has been established (Bid Item 11) in the bid proposal for

miscellaneous additional related work that may arise during the construction phase of the project due to discovery of unknown or unexpected project conditions for which a method of payment such as an individual bid item was not established. This item is not intended to be used to procure payments for items covered in the contract documents. Prior to initiating any item of extra work under this Allowance, OWNER, ENGINEER and CONTRACTOR will agree to the scope of work to be performed and the amount of payment to be made for a particular item of extra work under consideration. A Written Change Order for the extra work will be approved by all parties before commencing with the extra work. Expenditure of the Allowance funds is at the sole discretion of the OWNER. The allowance may be used in full or in part as the OWNER deems necessary. If no extra work is identified and approved by owner, the Allowance fund will not be expended.

B. The Work shall be substantially completed within 365 consecutive calendar days after the date when the Contract Times commence to run as provided in Paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with Paragraph 14.07 of the General Conditions within 395 consecutive calendar days after the date when the Contract Times commence to run.

ARTICLE 6 – PAYMENT PROCEDURES

6.01 Submittal and Processing of Payments

A. Contractor shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by Engineer as provided in the General Conditions.

6.02 Progress Payments; Retainage

A. Owner shall make progress payments of the Contract Price on the basis of Contractor’s Applications for Payment on or about the thirtieth (30th) day after submittal of the Application for Payment each month during performance of the Work as provided in Paragraph 6.02.A.1 below. All such payments will be measured by the schedule of values established as provided in Paragraph 2.07.A of the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no schedule of values, as provided in the General Requirements.


1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Engineer may determine or Owner may withhold, including but not limited to liquidated damages, in accordance with Paragraph 14.02 of the General Conditions.

a. 95 percent of Work completed (with the balance being retainage).

B. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to 95 percent of the Work completed, less such amounts if any, Owner determines should be deducted in accordance with the General Conditions.

C. After Substantial Completion, Owner will reduce retainage to a percentage determined by Engineer.

6.03 Final Payment

A. Upon final completion and acceptance of the Work in accordance with Paragraph 14.07 of the General Conditions, Owner shall pay the remainder of the Contract Price as recommended by Engineer as provided in said Paragraph 14.07.

ARTICLE 7 – INTEREST

7.01 All moneys not paid when due as provided in Article 14 of the General Conditions shall bear interest at the rate established by the laws of the State of Texas.

ARTICLE 8 – CONTRACTOR’S REPRESENTATIONS

8.01 In order to induce Owner to enter into this Agreement, Contractor makes the following representations:

A. Contractor has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents.

B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities), if any, that have been identified in Paragraph SC-4.02 of the Supplementary Conditions as containing reliable "technical data".

E. Contractor has considered the information known to Contractor; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Site-related reports and drawings identified in the Contract Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Contract Documents; and (3) Contractor’s safety precautions and programs.

F. Based on the information and observations referred to in Paragraph 8.01.E above, Contractor does not consider that further examinations, investigations, explorations, tests,


studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents.

G. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents.

H. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor.

I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

ARTICLE 9 – CONTRACT DOCUMENTS

9.01 Contents

A. The Contract Documents consist of the following:

1. This Agreement (Document 00_52_00).

2. Construction Performance bond (Document 00_61_14).

3. Construction Payment bond (Document 00_61_15).

4. General Conditions (Document 00_72_00).

5. Supplementary Conditions (Document 00_73_00).

6. Specifications as listed in the table of contents of the Project Manual.

7. Drawings as listed on the Drawing Index Sheet.

8. Addenda (numbers 1 to 4, inclusive).

9. Exhibits to this Agreement (enumerated as follows):

a. Documentation submitted by Contractor prior to Notice of Award.

b. Texas Water Development Board, Supplemental Conditions (Document 00_73_10).

c. Texas Water Development Board, Form ED-103, Contractor’s Act of Assurance (Document 00_45_44).

d. Texas Water Development Board, Form ED-104, Contractor’s Resolution on Authorized Representative (Document 00_45_45).

e. Texas Water Development Board, Form ED-101, Site Certificate (Document 00_45_47).

f. Texas Water Development Board, Form WRD-259, Vendor Compliance With Reciprocity On Non-Resident Bidders (Document 00_45_48).

10. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto:


a. Notice to Proceed.

b. Work Change Directives.

c. Change Orders.

B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as expressly noted otherwise above).

C. There are no Contract Documents other than those listed above in this Article 9.

D. The Contract Documents may only be amended, modified, or supplemented as provided in Paragraph 3.04 of the General Conditions.

ARTICLE 10 – MISCELLANEOUS

10.01 Terms

A. Terms used in this Agreement will have the meanings stated in the General Conditions and the Supplementary Conditions.

10.02 Assignment of Contract

A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

10.03 Successors and Assigns

A. Owner and Contractor each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents.

10.04 Severability

A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.

10.05 Contractor’s Certifications

A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract. For the purposes of this Paragraph 10.05:

1. “corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process or in the Contract execution;


2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Contract to the detriment of Owner, (b) to establish Bid or Contract prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition;

3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, non-competitive levels; and

4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

10.06 Audit

1. Owner may, at reasonable times, and for a period of up to five (5) years following the date of final payment by Owner to Contractor under this Agreement, audit, or cause to be audited, those books and records of Contractor which are related to Contractor’s performance under this Agreement. Contractor agrees to maintain all such books and records at its principal place of business for a period of five (5) years after final payment is made under this Agreement.

10.07 Public Records

Contractor understands that the public shall have access, at all reasonable times, to all documents and information pertaining to Owner agreements, subject to the provisions of Chapter 552, Texas Government Code, and agrees to allow access by Owner and the public to all documents subject to disclosure under applicable law. Contractor’s failure or refusal to comply with the provisions of this section shall result in the immediate cancellation of this Agreement by Owner.

10.08 Local Government Requirements

Contractor understands that agreements between private entities and local governments are subject to certain laws and regulations, including laws pertaining to public records, conflict of interest, record keeping, etc. Owner and Contractor agree to comply with and observe all applicable laws, codes and ordinances as they may be amended from time to time.

10.09 Nondiscrimination

Contractor represents and warrants to Owner that Contractor does not and will not engage in discriminatory practices and that there shall be no discrimination in connection with Contractor’s performance under this Agreement on account of race, color, sex, religion, age, handicap, marital status or national origin. Contractor further covenants that no otherwise qualified individual shall, solely by reason of his/her race, color, sex, religion, age, handicap, marital status or national origin, be excluded from participation in, be denied services, or be subject to discrimination under any provision of this Agreement.

10.10 Governing Law

This Agreement shall be construed and enforced according to the laws of the State of Texas.

10.11 Headings

Title and paragraph headings are for convenient reference and are not a part of this Agreement.

10.12 No Waiver


No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing.

10.13 Entire Agreement

This instrument and its attachments constitute the sole and only agreement of the parties relating to the subject matter hereof and correctly set forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect.

10.14 Independent Contractor

Contractor has been procured and is being engaged to provide services to Owner as an independent contractor, and not as an agent or employee of Owner. Accordingly, Contractor shall not attain, nor be entitled to, any rights or benefits under the Civil Service or Pension Ordinances of City, nor any rights generally afforded classified or unclassified employees. Contractor further understands that Texas Workers’ Compensation benefits available to employees of Owner are not available to Contractor, and agrees to provide workers’ compensation insurance for any employee or agent of Contractor rendering services to Owner under this Agreement.

10.15 Counterpart

This Agreement may be executed in two or more counterparts, each of which shall constitute an original but all of which, when taken together, shall constitute one and the same agreement.

10.16 INDEMNIFICATION

CONTRACTOR SHALL INDEMNIFY, DEFEND AND HOLD HARMLESS CITY AND ITS OFFICIALS, EMPLOYEES AND AGENTS (COLLECTIVELY REFERRED TO AS “INDEMNITEES”) AND EACH OF THEM FROM AND AGAINST ALL LOSS, COSTS, PENALTIES, FINES, DAMAGES, CLAIMS, EXPENSES (INCLUDING ATTORNEY’S FEES) OR LIABILITIES (COLLECTIVELY REFERRED TO AS “LIABILITIES”) BY REASON OF ANY INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR DESTRUCTION OR LOSS OF ANY PROPERTY ARISING OUT OF, RESULTING FROM, OR IN CONNECTION WITH (I) THE PERFORMANCE OR NON-PERFORMANCE OF THE SERVICES CONTEMPLATED BY THIS AGREEMENT WHICH IS OR IS ALLEGED TO BE DIRECTLY OR INDIRECTLY CAUSED, IN WHOLE OR IN PART, BY ANY ACT, OMISSION, DEFAULT OR NEGLIGENCE (WHETHER ACTIVE OR PASSIVE) OF CONTRACTOR OR ITS EMPLOYEES, AGENTS OR SUBCONTRACTORS (COLLECTIVELY REFERRED TO AS “CONTRACTOR”), REGARDLESS OF WHETHER IT IS, OR IS ALLEGED TO BE, CAUSED IN WHOLE OR PART (WHETHER JOINT, CONCURRENT OR CONTRIBUTING) BY ANY ACT, OMISSION, DEFAULT OR NEGLIGENCE (WHETHER ACTIVE OR PASSIVE) OF THE INDEMNITEES, OR ANY OF THEM OR (II) THE FAILURE OF THE CONTRACTOR TO COMPLY WITH ANY OF THE PARAGRAPHS HEREIN OR THE FAILURE OF THE CONTRACTOR TO CONFORM TO STATUTES, ORDINANCES, OR OTHER REGULATIONS OR REQUIREMENTS OF ANY GOVERNMENTAL AUTHORITY, FEDERAL OR STATE, IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT. CONTRACTOR EXPRESSLY AGREES TO INDEMNIFY AND HOLD HARMLESS THE INDEMNITEES, OR ANY OF THEM, FROM AND AGAINST ALL LIABILITIES WHICH MAY BE ASSERTED BY AN EMPLOYEE OR FORMER EMPLOYEE OF CONTRACTOR, OR ANY OF ITS SUBCONTRACTORS, AS PROVIDED ABOVE, FOR WHICH THE CONTRACTOR’S LIABILITY TO SUCH EMPLOYEE OR FORMER EMPLOYEE WOULD OTHERWISE BE LIMITED TO PAYMENTS UNDER STATE WORKERS’ COMPENSATION OR SIMILAR LAWS.


10.17 INSURANCE

CONTRACTOR SHALL, AT ALL TIMES DURING THE TERM HEREOF, MAINTAIN SUCH INSURANCE COVERAGE AS MAY BE REQUIRED BY CITY. ALL SUCH INSURANCE, INCLUDING RENEWALS, SHALL BE SUBJECT TO THE APPROVAL OF CITY FOR ADEQUACY OF PROTECTION AND EVIDENCE OF SUCH COVERAGE SHALL BE FURNISHED TO CITY ON CERTIFICATES OF INSURANCE INDICATING SUCH INSURANCE TO BE IN FORCE AND EFFECT AND PROVIDING THAT IT WILL NOT BE CANCELED DURING THE PERFORMANCE OF THE SERVICES UNDER THIS AGREEMENT WITHOUT THIRTY (30) CALENDAR DAYS PRIOR WRITTEN NOTICE TO CITY. COMPLETED CERTIFICATES OF INSURANCE SHALL BE FILED WITH CITY PRIOR TO THE PERFORMANCE OF SERVICES HEREUNDER, PROVIDED, HOWEVER, THAT CONTRACTOR SHALL AT ANY TIME UPON REQUEST FILE DUPLICATE COPIES OF THE POLICIES OF SUCH INSURANCE WITH CITY.

IF, IN THE JUDGMENT OF CITY, PREVAILING CONDITIONS WARRANT THE PROVISION BY CONTRACTOR OF ADDITIONAL LIABILITY INSURANCE COVERAGE OR COVERAGE WHICH IS DIFFERENT IN KIND, CITY RESERVES THE RIGHT TO REQUIRE THE PROVISION BY CONTRACTOR OF AN AMOUNT OF COVERAGE DIFFERENT FROM THE AMOUNTS OR KIND PREVIOUSLY REQUIRED AND SHALL AFFORD WRITTEN NOTICE OF SUCH CHANGE IN REQUIREMENTS THIRTY (30) DAYS PRIOR TO THE DATE ON WHICH THE REQUIREMENTS SHALL TAKE EFFECT. SHOULD THE CONTRACTOR FAIL OR REFUSE TO SATISFY THE REQUIREMENT OF CHANGED COVERAGE WITHIN THIRTY (30) DAYS FOLLOWING CITY’S WRITTEN NOTICE, THIS AGREEMENT SHALL BE CONSIDERED TERMINATED ON THE DATE THAT THE REQUIRED CHANGE IN POLICY COVERAGE WOULD OTHERWISE TAKE EFFECT.

10.18 SPECIAL INSURANCE AND INDEMNIFICATION RIDERS:

A. GENERAL INDEMNIFICATION. CONTRACTOR AGREES TO INDEMNIFY, DEFEND, AND HOLD CITY, ITS COUNCIL MEMBERS, BOARD AND COMMISSION MEMBERS, OFFICIALS, AGENTS, GUESTS, INVITEES, CONSULTANTS AND EMPLOYEES FREE AND HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS, DEMANDS, PROCEEDINGS, SUITS, JUDGMENTS, COSTS, PENALTIES, FINES, DAMAGES, LOSSES, ATTORNEYS’ FEES AND EXPENSES ASSERTED BY ANY PERSON OR PERSONS, INCLUDING AGENTS OR EMPLOYEES OF CONTRACTOR OR CITY, BY REASON OF DEATH OR INJURY TO PERSONS, OR LOSS OR DAMAGE TO PROPERTY, RESULTING FROM OR ARISING OUT OF, THE VIOLATION OF ANY LAW OR REGULATION OR IN ANY MANNER ATTRIBUTABLE TO ANY ACT OF COMMISSION, OMISSION, NEGLIGENCE OR FAULT OF CONTRACTOR, ITS AGENTS OR EMPLOYEES, OR THE JOINT NEGLIGENCE OF CONTRACTOR AND ANY OTHER ENTITY, AS A CONSEQUENCE OF ITS EXECUTION OR PERFORMANCE OF THIS AGREEMENT OR SUSTAINED IN OR UPON THE PREMISES, OR AS A RESULT OF ANYTHING CLAIMED TO BE DONE OR ADMITTED TO BE DONE BY CONTRACTOR HEREUNDER. THIS INDEMNIFICATION SHALL SURVIVE THE TERM OF THIS CONTRACT AS LONG AS ANY LIABILITY COULD BE ASSERTED. NOTHING HEREIN SHALL REQUIRE CONTRACTOR TO INDEMNIFY, DEFEND OR HOLD HARMLESS ANY INDEMNIFIED PARTY FOR THE INDEMNIFIED PARTY’S OWN GROSS NEGLIGENCE OR WILLFUL MISCONDUCT.

B. ENVIRONMENTAL INDEMNIFICATION. CONTRACTOR AGREES TO INDEMNIFY, DEFEND AND HOLD CITY AND ITS COUNCIL MEMBERS, BOARD AND COMMISSION MEMBERS, OFFICIALS, AGENTS, GUESTS, INVITEES, CONSULTANTS AND EMPLOYEES FREE AND HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS, DEMANDS, PROCEEDINGS, SUITS, JUDGMENTS, COSTS, PENALTIES, FINES, DAMAGES, LOSSES, ATTORNEYS’ FEES AND EXPENSES ASSERTED BY LOCAL, STATE OR FEDERAL ENVIRONMENTAL AGENCIES OR PRIVATE INDIVIDUALS OR ENTITIES IN CONNECTION WITH OR RESULTING FROM OR ARISING OUT OF CONTRACTOR’S HANDLING, COLLECTION, TRANSPORTATION, STORAGE,


DISPOSAL, TREATMENT, RECOVERY, AND/OR REUSE BY ANY PERSON UNDER CONTRACTOR’S DIRECTION OR CONTROL OF WASTE COLLECTED, TRANSPORTED OR LANDFILLED OR ANY CLEANUP ASSOCIATED WITH ENVIRONMENTAL CONTAMINATION, WHETHER SUCH CLEANUP IS OF AIR, SOIL, STRUCTURE, GROUND WATER OR SURFACE WATER CONTAMINATION. CONTRACTOR SPECIFICALLY AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS CITY AGAINST ALL CLAIMS, DAMAGES AND LIABILITIES OF WHATEVER NATURE ASSERTED UNDER CERCLA CAUSED BY ACTS OR OMISSIONS OF CONTRACTOR REGARDLESS OF WHEN SUCH INCIDENT IS DISCOVERED. CONTRACTOR SHALL BE RESPONSIBLE AND LIABLE FOR ANY SPILL, UNDERGROUND POLLUTION OR ANY OTHER ENVIRONMENTAL IMPAIRMENT INCIDENT CAUSED BY ACTS OR OMISSIONS OF CONTRACTOR REGARDLESS OF WHEN SUCH INCIDENT IS DISCOVERED. IT IS THE INTENT OF HE PARTIES THAT THIS SECTION SHALL IN NO WAY LIMIT OTHER COVERAGE HEREIN AS IT MAY RELATE TO ANY ENVIRONMENTAL CLAIM, DAMAGE, LOSS OR LIABILITY OF ANY KIND.

C. PROSPECTIVE APPLICATION. ANY AND ALL INDEMNITY PROVIDED FOR IN THIS AGREEMENT SHALL SURVIVE THE EXPIRATION OF THIS AGREEMENT AND THE DISCHARGE OF ALL OTHER OBLIGATIONS OWED BY THE PARTIES TO EACH OTHER HEREUNDER AND SHALL APPLY PROSPECTIVELY NOT ONLY DURING THE TERM OF THIS AGREEMENT BUT THEREAFTER SO LONG AS ANY LIABILITY (INCLUDING BUT NOT LIMITED TO LIABILITY FOR CLOSURE AND POST CLOSURE COSTS) COULD BE ASSERTED IN REGARD TO ANY ACTS OR OMISSIONS OF CONTRACTOR IN PERFORMING UNDER THIS AGREEMENT.

D. RETROACTIVE APPLICATION. THE INDEMNITY PROVIDED FOR IN THIS CONTRACT SHALL EXTEND NOT ONLY TO CLAIMS AND ASSESSMENTS OCCURRING DURING THE TERM OF THIS AGREEMENT BUT RETROACTIVELY TO CLAIMS AND ASSESSMENTS WHICH MAY HAVE OCCURRED DURING THE TERM OF PREVIOUS AGREEMENTS BETWEEN CITY AND CONTRACTOR.

E. APPLICATION TO SURROUNDING PROPERTY. THE INDEMNIFICATION PROVISIONS OF THIS AGREEMENT EXTEND TO CLAIMS AND ASSESSMENTS RELATING TO RUNOFF, LEACHATE, OR OTHER INFILTRATION THAT MAY OCCUR OR HAS OCCURRED AT OR NEAR THE SITE OF LANDFILLS, TRANSFER STATIONS, OR OTHER SOLID WASTE FACILITIES AND SURROUNDING AREAS WHICH ARE OR WERE USED BY THE CONTRACTOR, DURING THE TERM OF THIS AGREEMENT OR PREVIOUS AGREEMENTS BETWEEN CITY AND CONTRACTOR. THIS SECTION DOES NOT MAKE CONTRACTOR LIABLE FOR ANY SITE IT HAS NEVER USED, CLOSED, MANAGED OR MONITORED.

F. INSURANCE GENERAL CONDITIONS. THE FOLLOWING CONDITIONS SHALL APPLY TO ALL INSURANCE POLICIES OBTAINED BY CONTRACTOR FOR THE PURPOSE OF COMPLYING WITH THIS CONTRACT.

1. SATISFACTORY COMPANIES. COVERAGE SHALL BE MAINTAINED WITH INSURERS AND UNDER FORMS OF POLICIES SATISFACTORY TO CITY AND WITH INSURERS LICENSED TO DO BUSINESS IN TEXAS. CONTRACTOR SHALL MAINTAIN AT ALL TIMES DURING THE LIFE OF THIS CONTRACT POLICIES OF INSURANCE FROM AN INSURANCE COMPANY THAT HAS A RATING OF OR EQUIVALENT TO A:VIII BY A.M. BEST & COMPANY

2. NAMED INSUREDS. ALL INSURANCE POLICIES REQUIRED HEREIN SHALL BE DRAWN IN THE NAME OF CONTRACTOR, WITH CITY, ITS COUNCIL MEMBERS, BOARD AND COMMISSION MEMBERS, OFFICIALS, AGENTS, GUESTS, INVITEES, CONSULTANTS AND EMPLOYEES NAMED AS ADDITIONAL INSUREDS, EXCEPT ON WORKERS’ COMPENSATION COVERAGE.


3. WAIVER OF SUBROGATION. CONTRACTOR SHALL REQUIRE ITS INSURANCE CARRIER(S), WITH RESPECT TO ALL INSURANCE POLICIES, TO WAIVE ALL RIGHTS OF SUBROGATION AGAINST CITY, ITS COUNCIL MEMBERS, BOARD AND COMMISSION MEMBERS, OFFICIALS, AGENTS, GUESTS, INVITEES, CONSULTANTS AND EMPLOYEES.

4. CROSS LIABILITY OR SEVERABILITY OF INTEREST. CONTRACTOR SHALL REQUIRE ITS INSURANCE CARRIER(S), WITH RESPECT TO ALL INSURANCE POLICIES, TO CONTAIN A CROSS LIABILITY OR SEVERABILITY OF INTEREST CLAUSE OR ENDORSEMENT. INSURANCE COVERING THE SPECIFIED ADDITIONAL INSUREDS SHALL BE PRIMARY INSURANCE, AND ALL OTHER INSURANCE CARRIED BY THE ADDITIONAL INSUREDS SHALL BE EXCESS INSURANCE;

5. CERTIFICATES OF INSURANCE. AT OR BEFORE THE TIME OF EXECUTION OF THIS CONTRACT, CONTRACTOR SHALL FURNISH CITY’S RISK MANAGER WITH CERTIFICATES OF INSURANCE AS EVIDENCE THAT ALL OF THE POLICIES REQUIRED HEREIN ARE IN FULL FORCE AND EFFECT AND PROVIDE THE REQUIRED COVERAGE AND LIMITS OF INSURANCE. ALL CERTIFICATES OF INSURANCE SHALL CLEARLY STATE THAT ALL APPLICABLE REQUIREMENTS HAVE BEEN SATISFIED. THE CERTIFICATES SHALL PROVIDE THAT ANY COMPANY ISSUING AN INSURANCE POLICY SHALL PROVIDE TO CITY NOT LESS THAN THIRTY (30) DAYS ADVANCE NOTICE IN WRITING OF CANCELLATION, NON-RENEWAL, OR MATERIAL CHANGE IN THE POLICY OF INSURANCE. IN ADDITION, CONTRACTOR AND INSURANCE COMPANY SHALL IMMEDIATELY PROVIDE WRITTEN NOTICE TO CITY’S RISK MANAGER UPON RECEIPT OF NOTICE OF CANCELLATION OF ANY INSURANCE POLICY, OR OF A DECISION TO TERMINATE OR ALTER ANY INSURANCE POLICY. CERTIFICATES OF INSURANCE AND NOTICES OF CANCELLATIONS, TERMINATIONS, OR ALTERATIONS SHALL BE FURNISHED TO CITY’S RISK MANAGER AT CITY HALL, 106 S. CHADBOURNE OR P.O. BOX 1751, SAN ANGELO, TEXAS 76903.

6. CONTRACTOR’S LIABILITY. THE PROCUREMENT OF SUCH POLICY OF INSURANCE SHALL NOT BE CONSTRUED TO BE A LIMITATION UPON CONTRACTOR’S LIABILITY OR AS A FULL PERFORMANCE ON ITS PART OF THE INDEMNIFICATION PROVISIONS OF THIS CONTRACT. CONTRACTOR’S OBLIGATIONS ARE, NOTWITHSTANDING ANY POLICY OF INSURANCE, FOR THE FULL AND TOTAL AMOUNT OF ANY DAMAGE, INJURY, OR LOSS CAUSED BY OR ATTRIBUTABLE TO ITS ACTIVITIES CONDUCTED AT OR UPON THE PREMISES. FAILURE OF CONTRACTOR TO MAINTAIN ADEQUATE COVERAGE SHALL NOT RELIEVE CONTRACTOR OF ANY CONTRACTUAL RESPONSIBILITY OR OBLIGATION.

7. SUBCONTRACTORS’ INSURANCE. CONTRACTOR SHALL CAUSE EACH SUBCONTRACTOR AND SUB-SUB-CONTRACTOR OF CONTRACTOR TO PURCHASE AND MAINTAIN INSURANCE OF THE TYPES AND IN THE AMOUNTS SPECIFIED BELOW. CONTRACTOR SHALL REQUIRE SUBCONTRACTORS AND SUB-SUBCONTRACTORS TO FURNISH COPIES OF CERTIFICATES OF INSURANCE TO CITY’S RISK MANAGER EVIDENCING COVERAGE FOR EACH SUBCONTRACTOR AND SUB-SUBCONTRACTOR.

B. TYPES AND AMOUNTS OF INSURANCE REQUIRED. CONTRACTOR SHALL OBTAIN AND CONTINUOUSLY MAINTAIN IN EFFECT AT ALL TIMES DURING THE TERM HEREOF, AT CONTRACTOR’S SOLE EXPENSE, INSURANCE COVERAGE AS FOLLOWS WITH LIMITS NOT LESS THAN THOSE SET FORTH BELOW:

1. COMMERCIAL GENERAL LIABILITY. THIS POLICY SHALL BE OCCURRENCE-TYPE POLICY AND SHALL PROTECT THE CONTRACTOR AND ADDITIONAL


INSUREDS AGAINST ALL CLAIMS ARISING FROM BODILY INJURY, SICKNESS, DISEASE OR DEATH OF ANY PERSON (OTHER THAN THE CONTRACTOR’S EMPLOYEES) AND DAMAGE TO PROPERTY OF THE CITY OR OTHERS ARISING OUT OF THE ACT OR OMISSION OF THE CONTRACTOR OR ITS AGENTS AND EMPLOYEES. THIS POLICY SHALL ALSO INCLUDE PROTECTION AGAINST CLAIMS FOR THE CONTRACTUAL LIABILITY ASSUMED BY CONTRACTOR UNDER THE PARAGRAPH OF THIS CONTRACT ENTITLED “INDEMNIFICATION,” INCLUDING COMPLETED OPERATIONS, PRODUCTS LIABILITY, CONTRACTUAL COVERAGE, BROAD FORM PROPERTY COVERAGE, EXPLOSION, COLLAPSE, UNDERGROUND, PREMISES/OPERATIONS, AND INDEPENDENT CONTRACTORS (TO REMAIN IN FORCE FOR TWO YEARS AFTER FINAL PAYMENT). COVERAGE LIMITS SHALL NOT BE LESS THAN:

$3,000,000.00 General Aggregate $1,000,000.00 Products- Completed Operations $1,000,000.00 Personal & Advertising Injury $1,000,000.00 Each Occurrence $ 100,000.00 Fire Damage (any one fire)

2. BUSINESS AUTOMOBILE LIABILITY. THIS POLICY SHALL PROTECT

CONTRACTOR AND THE ADDITIONAL INSUREDS AGAINST ALL CLAIMS FOR INJURIES TO MEMBERS OF THE PUBLIC AND DAMAGE TO PROPERTY OF OTHERS ARISING FROM THE USE OF MOTOR VEHICLES AND SHALL COVER OPERATION ON AND OFF THE PREMISES OF ALL MOTOR VEHICLES LICENSED FOR HIGHWAY USE, WHETHER THEY ARE OWNED, NON-OWNED OR HIRED. COVERAGE LIMITS SHALL NOT BE LESS THAN:

$1,000,000.00 Each Accident Limit

3. WORKERS’ COMPENSATION AND EMPLOYER’S LIABILITY. IF CONTRACTOR HIRES ANY EMPLOYEES, CONTRACTOR SHALL MAINTAIN WORKERS’ COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE, WHICH SHALL PROTECT THE CONTRACTOR AGAINST ALL CLAIMS UNDER APPLICABLE STATE WORKERS’ COMPENSATION LAWS AND EMPLOYER’S LIABILITY. THE INSURED SHALL ALSO BE PROTECTED AGAINST CLAIM FOR INJURY, DISEASE OR DEATH OF EMPLOYEES WHICH FOR ANY REASON, MAY NOT FALL WITHIN THE PROVISIONS OF A WORKERS’ COMPENSATION LAW. COVERAGE SHALL NOT BE LESS THAN:

Statutory Amount Workers’ Compensation $ 1,000,000.00 Employer’s Liability, Each Accident $ 1,000,000.00 Employer’s Liability, Disease - Each Employee $ 1,000,000.00 Employer’s Liability, Disease - Policy Limit

THE FOREGOING REQUIREMENT WILL NOT BE APPLICABLE IF, AND SO LONG AS, CONTRACTOR QUALIFIES AS A SELF-INSURER UNDER THE RULES AND REGULATIONS OF THE COMMISSION OR AGENCY ADMINISTERING THE WORKERS’ COMPENSATION PROGRAM IN TEXAS AND FURNISHES EVIDENCE OF SUCH QUALIFICATION TO CITY IN ACCORDANCE WITH THE NOTICE PROVISIONS OF THIS AGREEMENT. IF CONTRACTOR USES CONTRACT LABOR, CONTRACTOR SHALL REQUIRE ITS SUBCONTRACTOR TO MAINTAIN THE ABOVE REFERENCED COVERAGE AND FURNISH COPIES OF CERTIFICATES OF INSURANCE AS REQUIRED HEREIN.

4. BUILDER’S RISK. THIS POLICY SHALL BE AN ALL RISK TYPE OF INSURANCE COVERING WORK PERFORMED UNDER THIS INSTRUMENT AND MATERIALS, EQUIPMENT OR OTHER ITEMS TO BE INCORPORATED INTO THE BUILDING, WHILE THE SAME ARE LOCATED AT THE CONSTRUCTION SITE, STORED OFF SITE OR STORED AT THE PLACE OF MANUFACTURE. THE POLICY SHALL


COVER, AT A MINIMUM, LOSSES DUE TO FIRE, FLOOD, EXPLOSION, HAIL, LIGHTENING, VANDALISM, MALICIOUS MISCHIEF, WIND, COLLAPSE, RIOT AIRCRAFT AND SMOKE UNTIL THE DATE OF FINAL ACCEPTANCE OF WORK. COVERAGE SHALL NOT BE LESS THAN:

$12,853,000.00 Completed Value

5. ENVIRONMENTAL LIABILITY. THIS INSURANCE SHALL BE MAINTAINED IN FORCE FOR THE FULL PERIOD OF THIS AGREEMENT AND COVER LOSSES CAUSED BY POLLUTION CONDITIONS INCLUDING, BUT NOT LIMITED TO, ANY SPILL, UNDERGROUND POLLUTION OR ANY OTHER ENVIRONMENTAL IMPAIRMENT. IT SHALL APPLY TO BODILY INJURY; PROPERTY DAMAGE, INCLUDING LOSS OF USE OF DAMAGED PROPERTY OR OF PROPERTY THAT HAS NOT BEEN PHYSICALLY INJURED; CLEANUP COSTS; INCLUDING, BUT NOT LIMITED TO, ANY COSTS REQUIRED UNDER CERCLA; AND DEFENSE, INCLUDING COSTS AND EXPENSES INCURRED IN THE INVESTIGATION, DEFENSE, OR SETTLEMENT OF CLAIMS, IF COVERAGE IS WRITTEN ON A CLAIMS MADE BASIS, CONTRACTOR WARRANTS THAT ANY RETROACTIVE DATE APPLICABLE TO COVERAGE UNDER THE POLICY PRECEDES THE EFFECTIVE DATE OF THIS AGREEMENT, AND CONTINUOUS COVERAGE WILL BE MAINTAINED OR AN EXTENDED DISCOVERY PERIOD WILL BE EXERCISED FOR A PERIOD OF TWO (2) YEARS BEGINNING FROM THE TIME THE AGREEMENT HAS EXPIRED.

$ 1,000,000 Per loss $ 1,000,000 Annual aggregate

IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement. Counterparts have been delivered to Owner and Contractor. All portions of the Contract Documents have been signed or have been identified by Owner and Contractor or on their behalf.

This Agreement will be effective on (which is the Effective Date of the Agreement).

OWNER: CONTRACTOR

City of San Angelo, Texas Archer Western Construction, LLC

By: By:

Title: Michael Dane, Interim City Manager Title: Daniel P. Walsh, President

(If Contractor is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.)

Attest: Attest: Name& Title Alicia Ramirez, City Clerk

Name&Title: Matthew Walsh

Address for giving notices: Address for giving notices:

City of San Angelo Archer Western Construction, LLC

P.O. Box 1751 2121 Ave J, Ste 103

San Angelo, TX 76902-1751 Arlington, TX 76006

License No.:


(If Owner is a corporation, attach evidence of authority to sign. If Owner is a public body, attach evidence of authority to sign and resolution or other documents authorizing execution of this Agreement.)


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Y:\12-RFX\Water Utilities\WU0512 Booster Pump Station\Bid Tab wu0512

Archer WesternCSA Construction,

Inc.LEM Construction Co.,

Inc.

Red River Construction

Company

No. Item Unit Est Qty Total Price Total Price Total Price Total Price

1Booster Pump Station Civil, Architectural, Structural and Mechanical Lump Sum 1 2,194,000.00 2,710,000.00 1,400,000.00 2,070,000.00

2Pump Station Electrical, Instrumentation & Controls Lump Sum 1 2,167,000.00 1,000,000.00 1,000,000.00 1,150,000.00

3Well obstruction removal, cleaning, brushing, debris removal, video survey Lump Sum 1 290,000.00 500,000.00 250,000.00 350,000.00

4 Well Field pumps and columns Lump Sum 1 2,133,000.00 1,600,000.00 2,895,000.00 2,150,000.00

5Well field civil, mechanical, structural and architectural Lump Sum 1 2,431,000.00 3,000,000.00 4,500,000.00 3,150,000.00

6Electrical, Instrumentation, Controls Along Transmission Main and at Plant Lump Sum 1 2,037,000.00 2,000,000.00 2,400,000.00 3,500,000.00

7Ground Storage Tank near station 1842+00 along Transmission Main Lump Sum 1 548,000.00 1,500,000.00 650,000.00 760,000.00

8 Stand Pipe Tank at well no. 6 Lump Sum 1 548,000.00 800,000.00 600,000.00 680,000.00

9Trench safety, including Sheeting, shoring, bracing Lump Sum 1 5,000.00 5,000.00 2,000.00 3,000.00

10All Other Items for a Complete and Operational Project Lump Sum 1 - - 1,000.00 85,000.00

11Allowance for Miscellaneous Additional Related Work Lump Sum 1 500,000.00 500,000.00 500,000.00 500,000.00

$ 12,853,000.00 $ 13,615,000.00 $ 14,198,000.00 $ 14,398,000.00

Rank 1 2 3 4

Bids Mailed To:

Achen-Gardner Construction, LLC Chandler AZ

Archer Western Contractors Arlington TX

Bar Constructors Lancaster TX

Benchmark Supply Midland TXBig Country Water Works Brownwood TXBRH-Garver West Houston TXCarollo Engineers, Inc. Dallas, Texas TXCAS Construction Co. Wimberly TXCSA Construction, Inc. Houston TXDarnell & Dickson San Angelo TXGarney Construction Kansas City MOHD Supply Waterworks Waco TXHolloman Construction Houston TXHoot Johnson Construction Hillsboro TXHousley Communication Inc San Angelo TXLEM Construction Co., Inc. Houston TXMcLean Construction, Inc Killeen TXMorrison Supply San Angelo TXOscar Renda Contracting Roanoke TXPlastic Wholesale Abilene TXPrecision Drilling Lubbock TXRed River Construction Wylie TXReece Albert San Angelo TXReynolds, Inc. Denver CORoberts Construction San Angelo TXS.J. Louis of Texas, Ltd Mansfield TXTexas Water & Soil San Angelo TXUS Filter Waco TXUtility Contractor of America Wolfforth TXWestern Industrial Supply Odessa TXWestern Summit Constructors, Inc. Forth Worth TXWiggins Water Well Service San Angelo TX

C I T Y O F S A N A N G E L O BID TABULATION * RFB NO: WU-05-12/Booster Station & Well Field* May 1, 2:00 PM

Total Bid

City of San Angelo

Memo Date: May 4, 2012

To: Mayor and Councilmembers

From: Will Wilde, Water Utilities Director


Contact: Will Wilde, Water Utilities Director, 657-4209

Caption: Consideration of awarding bid WU-05-12 for the Hickory Booster Pump Station and Well Field to Archer Western Construction, L.L.C. not to exceed an amount of $12,853,000, authorizing staff to negotiate a contract, and authorizing the Interim City Manager, Water Utilities Director, or Interim City Manager Designee to execute said contract and any related documents.

Summary: Bids have been received from 4 contractors for the construction of the booster pump station, equipping wells and storage tanks for the Hickory Water Supply Project. Low bid for the project was submitted by Archer Western Construction, L.L.C. in the amount of $12,853,000 and the bid had no exceptions to the specifications. History: The Hickory Water Supply Project will provide the City with its first underground water supply source. Financial Impact: Bid amount $12,853,000. Funded from Texas Water Development loan program proceeds in the amount of $120,000,000. Related Vision Item (if applicable): Long term water supply.

Other Information/Recommendation: The project will consist of the installation of a 6 million gallon per day pump station; fitting nine (9) 500 gallon per minute wells with pipe, pumps, valves and electrical switchgear; installation of a microwave communication system and two 500,000 gallon tanks. The project completion is set for no later than June 2013. It is recommended the bid be accepted from Archer Western Construction, L.L.C. (Arlington, Texas) and the Interim City Manager, Water Utilities Director or Interim City Manager Designee be authorized to negotiate and execute a contract. Attachments: Bid Tabulation, Recommendation Letter, and Contract Reviewed by Service Area Director: Will Wilde, Water Utilities Director, May 4, 2012.

City of San Angelo



From: Sandra J. Villarreal


Contact: Sandra J.Villarreal

Caption: Consent

Consideration of adopting a Resolution accepting additional FY2012 Public Health Emergency Preparedness Grant funds from the Texas Department of State Health Services in the amount of $15,758.00 with the City providing a match in the amount of $1,751.00.

Summary:

The Public Health Emergency Preparedness (PHEP) Grant (Bioterrorism) is a recurring grant applied to and received from the Department of State Health Services. The San Angelo-Tom Green County Health Department uses these funds to pay for 50% salary and benefits of the Nursing Manager, 50% of salary and benefits for PHEP/Emergency Management Office Assistant, 50% of salary and benefits of the Emergency Management Coordinator and 10% of salary and benefits of the Health Services Manager. Funds are used to carry out objectives addressing Centers for Disease Control Public Health Emergency Preparedness Goals of prevention, detection/reporting, investigation, control, recovery, and improvement. The Health Department is encouraged to partner and cooperate within and between jurisdictions in the State of Texas related to preparedness activities. Partnerships may include, planning activities, exercises, training and response to events or emergencies.

History: In FY 2012, the State of Texas, due to state budgetary issues, reduced the local funding by 16% or $17,509.00. In October 2011, the City accepted PHEP funds in the amount of $91,320, which reflected the decrease from prior year funding. With FY12 Federal funding in place, the Texas DSHS offered local jurisdictions the option to apply for carry-over funds. DSHS awarded us the carry-over fund of $15,758.00, with the City matching funds obligated at $1,751.00

Financial Impact: The receipt of the $15,758.00, along with the matching funds, will assist the City in carrying out the grant objectives, by purchasing Emergency “Go-Kits” for Points of Distribution Sites, as well as, a needed Information Storage Device (Server), which will be used for storing of data, and update Computers in Environmental Health.

Related Vision Item

(if applicable):



Attachments: Resolution and contract

Presentation: n/a

Publication: n/a

Reviewed by Director:

Rick Weise, x-1072

Approved by Legal: City Attorney Lysia H. Bowling, 5/8/12

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO RATIFYING THE APPLICATION AND AMENDMENT TO CONTRACT FOR, AND ACCEPTING, ADDITIONAL FY2012 TEXAS DEPARTMENT OF STATE HEALTH SERVICES, PUBLIC HEALTH EMERGENCY PREPAREDNESS (PHEP) GRANT FUNDS IN THE AMOUNT OF $15,758.00, TO CARRY OUT THE CENTERS FOR DISEASE CONTROL PUBLIC HEALTH EMERGENCY PREPAREDNESS GOALS, AND OBLIGATING THE CITY TO MATCH ELEVEN PERCENT, NOT TO EXCEED $1,751.00

WHEREAS, the City of San Angelo applied for and has been awarded a Texas Department of State Health Services Public Health Emergency Preparedness (PHEP) Grant for $91,320.00, accepted by resolution of City Council on November 1, 2011; and, WHEREAS, the City of San Angelo applied for and has been awarded an additional Texas Department of State Health Services Public Health Emergency Preparedness (PHEP) Grant funds in the amount of $15,758.00, to be used to carry out objectives addressing Centers for Disease Control public health emergency preparedness goals of prevention, detection, reporting, investigating, controlling, recovery and improvement; and, WHEREAS, the PHEP grant is recurring and has been accepted and so utilized in the past; and, WHEREAS, funds are available to pay the City’s match in the sum not to exceed $1,751.00:

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAN ANGELO, TEXAS THAT:

That the application and amendment to contract for Texas Department of State Health Services Public Health Emergency Preparedness (PHEP) additional grant funds in the amount of $15,758.00, commencing August 1, 2011, and ending on July 31, 2012, to be used to carry out objectives addressing centers for Disease Control public health emergency preparedness goals is hereby ratified and the additional grant funds in the sum of $15,758.00, are hereby accepted with the City being obligated to pay a match of the additional grant funds not to exceed $1,751.00. The City Manager or his designee is hereby authorized to execute such documents as may be necessary or desirable to accept the additional grant funds, provide for their application for the purposes stated, and cause application of the authorized matching funds.

PASSED and APPROVED THIS DAY OF , 2012.

CITY OF SAN ANGELO, TEXAS

ATTEST: Alvin New, Mayor Alicia Ramirez, City Clerk

APPROVED AS TO CONTENT APPROVED AS TO FORM Sandra Villarreal, Health Services Mgr. Lysia H. Bowling, City Attorney

DEPARTMENT OF STATE HEALTH SERVICES

1100 WEST 49TH STREET

AUSTIN, TEXAS 78756-3199

CATEGORICAL BUDGET CHANGE REQUESTCATEGORICAL BUDGET CHANGE REQUESTCATEGORICAL BUDGET CHANGE REQUESTCATEGORICAL BUDGET CHANGE REQUEST

DSHS PROGRAM: DSHS PROGRAM: DSHS PROGRAM: DSHS PROGRAM: Public Health Emergency Preparedness (PHEP)

CONTRATOR: CONTRATOR: CONTRATOR: CONTRATOR: SAN ANGELO-TOM GREEN COUNTY HEALTH DEPARTMENT

CONTRACT NO:CONTRACT NO:CONTRACT NO:CONTRACT NO: 2011-038710

CONTRACT TERM: CONTRACT TERM: CONTRACT TERM: CONTRACT TERM: 08/01/2011 THRU: THRU: THRU: THRU: 07/31/2012

BUDGET PERIOD: BUDGET PERIOD: BUDGET PERIOD: BUDGET PERIOD: 08/01/2011 THRUTHRUTHRUTHRU:::: 07/31/2012 CHG:CHG:CHG:CHG: 001A

Financial status reports are due: 11/30/2011, 03/01/2012, 05/30/2012, 10/01/2012

DIRECT COSTDIRECT COSTDIRECT COSTDIRECT COST (OBJECT CLASS CATEGORIES) Current ApprovedCurrent ApprovedCurrent ApprovedCurrent Approved Budget (A)Budget (A)Budget (A)Budget (A) RevisedRevisedRevisedRevised Budget (B)Budget (B)Budget (B)Budget (B) ChangeChangeChangeChange RequestRequestRequestRequested ed ed ed

PersonnelPersonnelPersonnelPersonnel $$$$61,073.00 $$$$61,073.00 $$$$0.000.000.000.00

Fringe BenefitsFringe BenefitsFringe BenefitsFringe Benefits $$$$24,228.00 $$$$24,228.00 $$$$0.000.000.000.00

TravelTravelTravelTravel $$$$2,400.00 $$$$2,400.00 $$$$0.000.000.000.00

EquipmentEquipmentEquipmentEquipment $$$$0.00 $$$$18,007.00 $$$$18,007.0018,007.0018,007.0018,007.00

SuppliesSuppliesSuppliesSupplies $$$$767.00 $$$$4,228.00 $$$$3,461.003,461.003,461.003,461.00

ContractualContractualContractualContractual $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

OtherOtherOtherOther $$$$3,189.00 $$$$3,189.00 $$$$0.000.000.000.00

Total Direct ChargesTotal Direct ChargesTotal Direct ChargesTotal Direct Charges $$$$91,657.00 $$$$113,125.00 $$$$21,468.0021,468.0021,468.0021,468.00

INDIRECT COSTINDIRECT COSTINDIRECT COSTINDIRECT COST Base ($)Base ($)Base ($)Base ($) $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

Rate (%)Rate (%)Rate (%)Rate (%) 0.00%%%% 0.00%%%% 0.000.000.000.00%%%%

Indirect Indirect Indirect Indirect TotalTotalTotalTotal $$$$8,795.00 $$$$8,795.00 $$$$0.000.000.000.00

PROGRAM INCOMEPROGRAM INCOMEPROGRAM INCOMEPROGRAM INCOME Program IncomeProgram IncomeProgram IncomeProgram Income $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

Other MatchOther MatchOther MatchOther Match $$$$9,132.00 $$$$13,091.00 $$$$3,959.003,959.003,959.003,959.00

Income Total Income Total Income Total Income Total $$$$9,132.00 $$$$13,091.00 $$$$----3,959.003,959.003,959.003,959.00

LIMITS/RESTRICTIONSLIMITS/RESTRICTIONSLIMITS/RESTRICTIONSLIMITS/RESTRICTIONS Advance LimitAdvance LimitAdvance LimitAdvance Limit $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

Restricted BudgetRestricted BudgetRestricted BudgetRestricted Budget $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

SUMMARYSUMMARYSUMMARYSUMMARY Cost Cost Cost Cost TotalTotalTotalTotal $$$$100,452.00 $$$$121,920.00 $$$$21,468.0021,468.0021,468.0021,468.00

Performing Agency SharePerforming Agency SharePerforming Agency SharePerforming Agency Share $$$$9,132.00 $$$$13,091.00 $$$$3333,959.00,959.00,959.00,959.00

Receiving Agency ShareReceiving Agency ShareReceiving Agency ShareReceiving Agency Share $$$$91,320.00 $$$$108,829.00 $$$$17,509.0017,509.0017,509.0017,509.00

Total ReimbursementsTotal ReimbursementsTotal ReimbursementsTotal Reimbursements LimitLimitLimitLimit $$$$91,320.00 $$$$108,829.00 $$$$17,509.0017,509.0017,509.0017,509.00

JUSTIFICATIONJUSTIFICATIONJUSTIFICATIONJUSTIFICATION

This amendment is to add carry forward funds to the contract.




EQUIPMENT LIST CHANGE REQUESTEQUIPMENT LIST CHANGE REQUESTEQUIPMENT LIST CHANGE REQUESTEQUIPMENT LIST CHANGE REQUEST

DSHS PROGRAM: DSHS PROGRAM: DSHS PROGRAM: DSHS PROGRAM: Public Health Emergency Preparedness (PHEP)

CONTRACONTRACONTRACONTRACCCCTOR: TOR: TOR: TOR: San AngeloSan AngeloSan AngeloSan Angelo----Tom Green County Health DepartTom Green County Health DepartTom Green County Health DepartTom Green County Health Departmentmentmentment


BUDGET PERIOD: BUDGET PERIOD: BUDGET PERIOD: BUDGET PERIOD: 08/01/2011 THRUTHRUTHRUTHRU:::: 07/31/2012

CONTRACTCONTRACTCONTRACTCONTRACT NONONONO:::: 2011-038710 CHGCHGCHGCHG:::: 001A

PREVIOUS EQUIPMENT LIST

NEW EQUIPMENT LIST

Item #Item #Item #Item # Equipment DescriptionEquipment DescriptionEquipment DescriptionEquipment Description UnitsUnitsUnitsUnits Unit CostUnit CostUnit CostUnit Cost TotalTotalTotalTotal

$ $ $ $ $ $

Item #Item #Item #Item # Equipment DescriptionEquipment DescriptionEquipment DescriptionEquipment Description UnitsUnitsUnitsUnits Unit CostUnit CostUnit CostUnit Cost TotalTotalTotalTotal

1111 Dell Latitude E6520Dell Latitude E6520Dell Latitude E6520Dell Latitude E6520 4 $1,487.25 $5,949.00

2222 Dell Storage Device (PV MD3200, RKMNT, Dell Storage Device (PV MD3200, RKMNT, Dell Storage Device (PV MD3200, RKMNT, Dell Storage Device (PV MD3200, RKMNT, SAS, 12 Bay, Dual Controller)SAS, 12 Bay, Dual Controller)SAS, 12 Bay, Dual Controller)SAS, 12 Bay, Dual Controller)

1 $12,058.00 $12,058.00

$ $

$ $

EXHIBIT A - Page 1

DSHS DOC. NO. 2011-038710-001A

EXHIBIT A

Public Health Emergency Preparedness Work Plan

For

Local Health Departments

PPCPS/HAZARDS

Budget Period 11

(August 2011 through July 2012)

EXHIBIT A - Page 2

Introduction

DSHS developed this work plan in support of the Public Health Emergency Preparedness

Cooperative Agreement (Funding Opportunity Number CDC-RFA-TP11-1101) from the

Centers for Disease Control and Prevention (CDC). CDC’s new five-year Public Health

Emergency Preparedness (PHEP) Cooperative Agreement seeks to advance public health

preparedness as noted in Section I. Statement of Work of the Program Attachment.

DSHS also developed this work plan in the spirit of flexibility and continuous quality

improvement providing local health departments the ability to accomplish the intent of

the PHEP Cooperative Agreement with as much latitude as possible while adhering to the

guidance of the funding opportunity announcement.

The work plan consists of the following sections that describe the activities and

deliverables for PHEP 2011 to 2012, Budget Period 11 (August 1, 2011 to July 31, 2012):

I. Public Health Preparedness Capabilities

II. Annual Requirements

III. CDC-Defined Performance Measures

IV. Evidence-based Benchmarks and Objective Standards and Pandemic Influenza

Plans (PAHPA Benchmarks)

I. Public Health Preparedness Capabilities Public health departments continue to face multiple challenges, including an ever-

evolving list of public health threats. The Centers for Disease Control and Prevention

(CDC) developed fifteen (15) capabilities to assist health departments with assessing

preparedness capacity as well as developing strategic plans. The CDC’s Public Health

Preparedness Capabilities: National Standards for State and Local Planning is a

published document found at the following link:

http://www.cdc.gov/phpr/capabilities/Capabilities_March_2011.pdf

The activities associated with this work plan link directly to the standardized capabilities

briefly outlined in Section I. Statement of Work of the Program Attachment and found in

full detail in the PDF document referenced above.

CDC developed a Public Health Capabilities Planning Model that describes a high-level

planning process public health departments may wish to follow. The planning model

consists of a three phase process to assist public health departments in using the public

health preparedness capabilities to determine preparedness priorities, plan appropriate

preparedness activities, and demonstrate and evaluate achievement of capabilities.

To develop a complete assessment of Texas state preparedness, the Texas Department of

State Health Services (DSHS) with consultation from the CDC has determined the benefit

of local health departments using the CDC Public Health Preparedness Capabilities

EXHIBIT A - Page 3

Planning Model for conducting assessments of capacities related to the fifteen (15) public

health capabilities.

Appendix 3 of Exhibit A is a set of instructions on how to complete the capability

assessment worksheets to assist Contractors in assessing preparedness capacity of the

fifteen (15) capabilities. The worksheets and instructions provide Contractors with a tool

to organize planning activities, determine priorities, and select which capabilities health

departments have the resources to build or sustain. The worksheets will be provided to

Contractor by DSHS at a later date.

This assessment includes a three (3) phase process for year one of the new project period.

Contractors may conduct Phases I and II concurrently.

Phase 1: Perform a Capabilities Assessment

The CDC public health preparedness capabilities evaluation process provides a tool for

Contractors to:

A) Assess their current preparedness state, including organizational roles and

responsibilities.

B) Determine the extent to which the priority and recommended resource elements for

each capability function exist in the jurisdiction. Contractors are encouraged to first

self-assess their ability to address the priority resource elements of each capability

followed by their ability to demonstrate the functions and tasks within each

capability.

Note: Contractors are not expected to “own” each resource element. Contractors

are encouraged to partner with both internal and external jurisdictional partners to

have or have access to resources as needed (e.g. DSHS Regions or DSHS Central

Office).

C) Determine performance of each capability and function and whether or not it meets

the jurisdiction’s needs.

Due Date: Due to DSHS by January 31, 2012. Contractor shall complete and report

to DSHS Phase 1 activities within established timeframe designated by DSHS. Phase 2: Perform a Jurisdictional Risk Assessment

Phase two of the Public Health Preparedness Capability Model consists of a jurisdictional

risk assessment performed by the Contractor to determine vulnerabilities and hazards

unique to each jurisdiction. Contractors may use the Hazard Risk Assessment Instrument

from the University of California, Los Angeles UCLA Center for Public Health and

Disasters (http://www.cphd.ucla.edu/npdfs/HRAI_Workbook.pdf) to conduct this assessment.

The UCLA tool is recommended by CDC because the tool includes an assessment of the

impact to public health and medical needs of communities/jurisdictions. The

jurisdictional risk assessment is a tool for Contractors to:

EXHIBIT A - Page 4

A) Determine goals by identifying needs and gaps using jurisdictional inputs such as

hazards and vulnerability analyses, emergency management plans, after-action

reports/improvement plans, and previous performance measurement results.

B) Prioritize capabilities and functions and develop plans. The capability definitions are

broad. No Contractor is expected to be able to address all issues, gaps, and needs

across all capabilities in the immediate short term.

C) Review jurisdictional inputs, analyze priorities, and determine both short-term (one

year) and long-term goals (two years to five years).

Due Date: Due to DSHS by January 31, 2012. Contractor shall complete and report

to DSHS Phase 2 activities within established timeframe designated by DSHS.

Phase 3: Develop or Revise Plans

The final phase of the Public Health Capabilities Planning Model is plan development.

A) Contractors will revise existing plans or develop additional plans by engaging in

concrete initiative planning, particularly for the short-term goals.

B) For each capability and function, Contractors generally will either build, sustain, or,

perhaps, scale back the capability and/or function, depending on the needs, gaps,

priorities, and goals that have been identified.

C) For “build” and “sustain” scenarios, Contractors are encouraged to pursue

partnerships, through memoranda of understanding with other agencies, partners, and

jurisdictions.

D) For “scale back” scenarios, Contractors should identify the challenges and barriers

causing them to scale back their efforts.

E) Develop plans for demonstrating and evaluating the capabilities and functions,

especially those that have been newly developed. Demonstrations of capabilities can

be through many different means such as exercises, planned events, and real

incidents. Contractors are strongly encouraged to use routine public health activities

to demonstrate and evaluate their capabilities. Documentation of the exercise, event,

or incident, and the use of quality improvement-focused After Action

Reports/Improvement Plans is a vital part of this process.

F) For those capabilities and functions where CDC-defined performance measures have

been developed, Contractors will collect data for those measures.

Due Date: Contractor will shall provide demonstrations of methods for evaluating

capabilities and functions as described above to DSHS on a template provided by

DSHS and shall be submitted to DSHS within established timeframe designated by

EXHIBIT A - Page 5

DSHS so as to complete consolidation of the statewide report to CDC. by August 15,

2012 in a format provided by DSHS.

Additional Resources:

In addition to the CDC Public Health Preparedness Capabilities Planning Model, the

DSHS Community Preparedness Section developed additional resources to assist

Contractors with adopting the capability model and developing preparedness plans which

will be provided to Contractor either electronically or hard copy within 60 days of the

beginning of the contract term:

o Texas Public Health and Medical Emergency Management 5-Year Strategic Plan

2012 to 2016: a guide for planning throughout the five year project period.

o Tactical Guide: a companion document to the Texas Public Health and Medical

Emergency Management 5-Year Strategic Plan 2012-2016 outlining specific

tactics, activities, and tasks for implementing the goals outlined in the strategic

plan associated with each of the fifteen (15) capabilities.

o Strategic Planning Document from CDC:

http://www.cdc.gov/phpr/capabilities/usingthisdocument.pdf

Year One Priority Goals: DSHS consulted with public health and community leaders

responsible for public health and emergency preparedness activities to select the three

capabilities for Texas to address in the first year of the new project period. These

capabilities include: 1) Public Health Surveillance and Epidemiological Investigation, 2)

Community Preparedness and 3) Community Recovery. DSHS acknowledges that local

and regional jurisdictional needs and preferences may lead to the selection of other

capabilities. DSHS also acknowledges the existence of cross-over functions, tasks, and

resources between and among the capabilities.

If a Contractor chooses capabilities different than those listed above, the Contractor must

provide justification for this decision based on the capability and jurisdictional risk

assessments to DSHS as notification of completion of the capabilities assessment and

jurisdictional risk assessment.

II. Annual Requirements

Contractors are required to submit plans, status reports, and program and financial data,

including progress in achieving evidence-based benchmarks and objective standards and

the outcomes of annual preparedness exercises including strengths, weaknesses and

associated corrective actions. Reports must describe the preparedness activities that were

conducted with PHEP funds, the purposes for which PHEP funds were spent and the

recipients of the funds; describe the extent to which the Contractor has met stated goals

and objectives; and describe the extent to which funds were expended consistent with the

contractor’s funding application. DSHS will provide a template for planning and

EXHIBIT A - Page 6

reporting to assist Contractors.

Following is a summary of the PHEP annual planning/reporting program requirements

for 2011-2012:

A) Submit status reports on how the Contractor will address the following elements:

1) Administrative Preparedness Strategies (Capability 1. Community

Preparedness): Describe administrative processes and approaches to receive

and use emergency funds to respond to emergency situations in a timely

manner and actions to overcome challenges and barriers. Capability 1:

Community Preparedness.

2) Volunteer Recruitment and Management (Capability 15, Volunteer

Management): Document efforts for volunteer recruitment and management

such as development of a Medical Reserve Corps or community equivalent

and use of the Texas Disaster Volunteer Registry. Contractors will provide

volunteer recruitment data to DSHS and indicate whether this number is

increasing, declining or remaining level.

3) Stakeholder Engagement (Capability 1, Community Preparedness and

Capability 2, Community Recovery): Identify the appropriate jurisdictional

partner to address the emergency preparedness, response, and recovery needs

of the elderly regarding public health, medical and mental health behavioral

needs including planned improvements and accomplishments to meet these

needs.

4) Public Comment Solicitation on Emergency Preparedness Plans (Capability 1,

Community Preparedness): Describe processes for solicitation of public

comment on emergency preparedness plans and their implementation such as

the establishment of an advisory committee or similar mechanism to ensure

ongoing public comment. Include a description for performance measures for

public comment solicitation.

5) National Incident Management System (NIMS) (Capability 3, Emergency

Operations Centers): Meet NIMS compliance requirements.

6) Public Health and Medical Needs of At-risk Individuals (Capability 1,

Community Preparedness; Capability 2, Community Recovery; Capability 4,

Emergency Public Information and Warning; Capability 7, Mass Care;

Capability 10, Medical Surge; and Capability 13, Public Health Surveillance

and Epidemiological Investigation): Describe plans to address the public

health and medical needs of at-risk individuals in the event of a public health

emergency.

7) Hospital Preparedness Program Coordination (Capability 10m Medical

EXHIBIT A - Page 7

Surge): Provide current status of coordination with the local Hospital

Preparedness Program representatives to inform and educate hospital staff on

their roles in public health emergency preparedness and response and describe

improvement.

8) Pandemic Influenza Plan Updates: Submit Pandemic Influenza Plan Updates

annually to DSHS per the Evidence-based Benchmarks and Objective

Standards and Pandemic Influenza Plans Section 319C of the Public Health

Service (PHS) Act as amended by the Pandemic and All-Hazards

Preparedness Act (PAHPA) of 2006 requiring that CDC’s PHEP cooperative

agreement meet evidence-based benchmarks and objective standards.

B) Contractors will have in place fiscal and programmatic systems to document

accountability and improvement.

C) Contractors will conduct at least one (1) preparedness exercise annually according to

the Contractor’s exercise plan and developed in accordance with Homeland Security

Exercise and Evaluation Program (HSEEP) standards. Submit to DSHS within 60

days of the exercise a final After Action Review/Improvement Plan.

D) Contactors will provide DSHS with situational awareness data generated through

interoperable networks of electronic data systems. (Capability 6, Information

Sharing)

III. CDC-Defined Performance Measures

DSHS with consultation from the CDC has determined the benefit of Contractors

reporting on these capability-based performance measures. While Contractors will not

have to report on all performance measures every year, Contractors will be required to

collect and report select performance measure data annually on the following public

health preparedness capabilities:

A) Community Preparedness

B) Emergency Operations Coordination

C) Medical Countermeasures Dispensing

D) Medical Material Management and Distribution

E) Public Health Surveillance and Epidemiological Investigation

Performance measures, associated parameters, and data requirements for these

capabilities are under development by CDC and will be provided to Contractors at a later

date.

Contractors may be required to collect and report performance measure data for other

public health preparedness capabilities. The list and requirements for reporting annual

and other performance measures may change as performance measures are developed and

EXHIBIT A - Page 8

refined. Further detail on performance measures and reporting requirements for 2011-

2012 will be provided to DSHS by the CDC in the future, and DSHS will share this

information with Contractors.

III. Evidence-based Benchmarks and Objective Standards and

Pandemic Influenza Plans (PAHPA Benchmarks)

DSHS and CDC expect all Contractors to achieve, maintain, and report benchmarks

throughout the five-year project period. CDC and DSHS reserve the right to modify

benchmarks annually as needed and in accordance with CDC goals, objectives, and

directives. Contractors shall maintain all documentation that substantiates achievement of

benchmarks and make those documents available to DSHS staff as requested during site

visits or through other requests.

DSHS has identified the following CDC benchmarks for year one. Contractors that fail to

“substantially meet” the benchmarks are subject to withholding of funds with penalties to

be applied the following fiscal year. Contractors that demonstrate achievement of these

requirements are not subject to withholding of funds.

Contractors will meet all performance measures noted in Section II: Statement of Work

Performance Measures of the Program Attachment.

Supplemental information for the benchmarks referenced in the Statement of Work

follows:

Staff Assembly:

Contractors are strongly encouraged to report data from multiple exercises and/or real

incidents; however, Contractors are required at a minimum to report data on the quickest

staff assembly demonstration that occurs during the first six months of year one. The

demonstration must occur during one of the following:

1) Drill

2) Functional exercise

3) Full-scale exercise

4) Real incident (preferable, if possible)

Receiving, Staging, Storing, Distributing, and Dispensing Medical Countermeasures:

Non-Cities Readiness Initiative (CRI) Contractors must meet a minimum overall Medical

Countermeasure Distribution and Dispensing (MCMDD) composite score of 43 for

budget period year one. The overall composite score will be derived from:

1) Contractors will conduct a minimum of three (3) different drills (not the same drill

performed three times) conducted within each planning/local jurisdiction during

year one. The range in scope of available drills provides Contractors with

flexibility in meeting the annual drill requirements. The three (3) required drills

may be chosen from any of the eight (8) available drills as indicated on the

EXHIBIT A - Page 9

Division of Strategic National Stockpile (DSNS) Extranet website. Drill data

and/or Homeland Security Exercise and Evaluation Program (HSEEP) After

Action Reports/Improvement Plans for drills (as indicated) must be submitted to

DSHS by a date to be determined by DSHS.

2) Contractors must conduct one (1) full-scale exercise performed during any one of

the five budget periods of the new PHEP cooperative agreement that tests and

validates medical supplies distribution and dispensing plans and submit results

and documentation to DSNS. Results and documentation of medical

countermeasure distribution and dispensing full-scale exercise(s) must be

developed in accordance with HSEEP standards and can be performed during any

one of the five budget periods of the new PHEP project period. Each Contractor

will be required to participate in one (1) exercise that demonstrates capabilities for

medical countermeasure dispensing operations. Contractors are encouraged to

work with other emergency response agencies or hospital preparedness programs

to develop or leverage existing activities to meet the medical countermeasure

distribution and dispensing exercise objectives. Details on the scope and format

for reporting these exercise requirements will be provided by DSHS through

subsequent guidance at a later date.

3) Contractors will demonstrate compliance with established medical

countermeasure distribution and dispensing standards. Target measures and

required data submission will be detailed in supplemental guidance at a later date.

EXHIBIT A - Page 10

Appendix 1

Definitions

All Hazards Response Planning refers to the systems used to respond and recover

from Chemical, Biological, Radiological, Nuclear, Explosive (CBRNE) events, as well

as natural disasters. In the case of the CDC Cooperative Agreement, standard operating

procedures (SOP) or guidelines (SOG) (formally referred to as “all-hazards plans”)

developed by local heath departments (LHD) and DSHS health service regions (HSR)

to respond to all public health emergencies.

First Responders are personnel who would be critical in the first phase of response

efforts.

The Implementation process includes all steps necessary to complete the tasks;

installation, training, and technical assistance.

The tracking of Long-Term health consequences identifies trends in physical or

mental health resulting from the exposure to Chemical, Biological, Radiological,

Nuclear, Explosive (CBRNE) elements during an all-hazards event. The length of

tracking would be dependent upon the type of event.

Public health is the effort to protect, promote, maintain and restore a population’s

health.

A Public Health Emergency is an immediate threat from a naturally occurring or

intentional event 1) that poses a high risk of fatalities or serious long-term disability to

large numbers of people, and/or 2) where there is substantial risk of public exposure

because of a high level of contagion and the particular means of transmission of the

infectious agent.

The Public Health Information Network (PHIN) is an interoperable information

system for public health. The PHIN is a national initiative to implement a multi-

organizational business and technical architecture for public health information systems

which includes web-based and radio based communications with multiple levels of

redundancy.

Public Health Preparedness is the capacity of public health jurisdictions to respond to

a public health emergency. The CDC Cooperative Agreement enables public health

jurisdictions to upgrade their preparedness and response capacity.

Public Health First Responders (PHFRs) are health department personnel who are

required to deploy in the wake of a public health emergency. Hospital personnel may

be considered PHFRs if their activities are aligned to support public health response

EXHIBIT A - Page 11

efforts. Emergency Medical Service (EMS) Responders are mostly covered through

Department of Homeland Security (DHS).

Standard Operating Guidelines (SOG)/Standard Operating Procedures (SOP) are

approved methods for accomplishing a task or set of tasks and are typically prepared at

the department or agency level.

A Project Plan is a narrative of activities for the year, describing program

activities/goals, how activities/goals will be accomplished, who will carry out

activities/goals, when activities/goals will be accomplished.

EXHIBIT A - Page 12

Appendix 2

Overview: CDC Public Health Capability Planning Model

Contractors are encouraged to use the CDC Public Health Preparedness Capabilities

Planning Model to assess preparedness capacities. The CDC Public Health Preparedness

Capabilities are numbered and presented alphabetically. Each of the fifteen (15)

capabilities includes a definition of the capability and list of the associated functions,

performance measures, tasks, and resource considerations.

A) The Capability Definition defines the capability as it applies to state, local, tribal,

and territorial public health.

B) The Function describes the critical elements that need to occur to achieve the

capability.

C) The Performance Measure(s) section lists the CDC-defined performance measures,

if any, associated with a function.

D) The Tasks section describes the steps that need to occur to complete the functions.

E) The Resource Elements section lists resources, including priority items and other

considerations, needed to build and maintain the ability to perform the function and its

associated tasks. These resource elements are organized as follows:

1) Planning: standard operating procedures or emergency operations guidance,

including considerations for legal authorities and at-risk populations, for a

Contractor’s plans for delivering the capability.

2) Skills and Training: baseline competencies and skills personnel and teams should

possess or have access to when delivering a capability.

3) Equipment and Technology: equipment Contractors should have or have access to

in jurisdictionally defined quantities sufficient to achieve the capability.

4) Note: Certain resource elements have been identified as priority resource

elements. Contractors may not require all resource elements to fully achieve all

of the functions within a capability, but they must have or have access to the

priority resource elements. Remaining resource elements are recommended for

consideration by Contractors.

The public health preparedness capabilities are listed below in their corresponding

domains. These domains are intended to convey the significant dependencies between

certain capabilities:

EXHIBIT A - Page 13

Biosurveillance

- Public Health Laboratory Testing

- Public Health Surveillance/Epidemiological Investigation

Community Resilience

- Community Preparedness

- Community Recovery

Countermeasures and Mitigation

- Medical Countermeasure Dispensing

- Medical Material Management and Distribution

- Non-pharmaceutical Interventions

- Responder Safety and Health

Incident Management

- Emergency Operations Coordination

Information Management

- Emergency Public Information and Warning

- Information Sharing

Surge Management

- Fatality Management

- Mass Care

- Medical Surge

- Volunteer Management

EXHIBIT A - Page 14

Appendix 3

Worksheet Instructions: How to complete the Capability worksheets The following section provides instructions on how to complete the fifteen (15)

Capability Worksheets associated with the CDC Public Health Preparedness Capability

Model.

Functions

General instructions for completing the Capability Worksheets

Submit an entry for every function for every capability. Each function entry must include the

following data items:

(1) Function Current Status

(2) Function Current Status Narrative

(3) Function Goal

(4) Function Goal Narrative (or Planned Activity)

(5) Function Funding Type

(6) Function Other Funding Sources Funding Type

A) Function Current Status

Select a current status option in the table below that best reflects the current status of this

function across the jurisdiction.

Option Description

Infrastructure Fully in Place - Fully Evaluated

and Demonstrated

Select this option only if all the following

conditions are met:

1. All priority resource elements are fully in

place and/or accessible via MOU or other

written agreement.

2. Any other resource elements or other

infrastructure that the Contractor has

identified as required to meet jurisdictionally

defined needs are fully in place and/or

accessible via MOU or other written

agreements.

3. Contractor has fully evaluated and

demonstrated performance of this function

within the past 24 months (August 2009 or

later) and found that it meets jurisdictionally

defined needs.

EXHIBIT A - Page 15

Infrastructure Fully in Place - Not Fully

Evaluated and Demonstrated

Select this option if all of the following

conditions are met:

1. All priority resource elements are fully in

place and/or accessible via MOU or other

written agreement.

2. Any other resource elements or other

infrastructure that the Contractor has


defined needs are fully in place and/or

accessible via MOU or other written

agreement.

3. Contractor has not attempted demonstration

of this function, the demonstration was more

than 24 months ago (before August 2009),

or contractor has evaluated and

demonstrated this function but found that it

did not meet jurisdictionally defined needs.

Infrastructure Not Fully in Place Select this option only if any priority resource

elements and any other resource elements or

other infrastructure that the Contractor has


defined needs are not fully in place.

No Infrastructure in Place Select this option only if the Contractor has no

resource elements or any other infrastructure

in place to perform this function.

B) Function Current Status Narrative:

Provide a function current status narrative.

Option Description

Infrastructure Fully in Place - Fully Evaluated

and Demonstrated

The narrative should include the following:

1. Date of demonstration (must be in past 24

months)

2. Type of demonstration (exercise, planned

event, real incident, or routine activity)

3. Outcome (result) of demonstration

4. Evidence that the demonstration aligns to

the function’s definition.

Infrastructure Fully in Place - Not Fully

Evaluated and Demonstrated

The current status narrative should include the

following:

1. If the function was partially demonstrated,

succinctly describe what has been

demonstrated, how it was demonstrated,

and what has not been demonstrated.

2. If the function was demonstrated but

issues were identified, succinctly describe

EXHIBIT A - Page 16

the issues that were identified.

3. If the function has not been demonstrated,

describe what, if any, are the barriers /

challenges to demonstrating this function.

4. If the function is to be demonstrated in a

future budget period, identify the projected

timeframe for demonstration.

Infrastructure Not Fully in Place The narrative should include a succinct

description of any missing resource elements

or other infrastructure and any related barriers

that are not described in the Resource Element

section.

No Infrastructure in Place The narrative should include a succinct

description of any barriers to having the

infrastructure fully in place that are not

described in the Resource Element section.

No Information Available at this time If any of the specific information requested is

not available at the time of application, enter

“information not available at this time” or

similar language and indicate when this

information will be available.

C) Function Goal

Select the function goal from the list below that most closely represents the result or

achievement toward which the effort is being directed across the jurisdiction for the

budget period.

Option Description

Build Contractor plans to increase the level of

resource elements and/or performance for this

function. This could be via any or all of the

following (not intended to be an exhaustive

list):

1. Resource element(s) will be developed/

purchased/assured via MOU or other

written agreement.

2. Performance improvement steps are to be

implemented.

Sustain Contractor plans to maintain the current state/

status/level of resource elements for this

function.

Sustain may or may not require related

activities, resources, and funding.

Note: “Sustain” is not an available option

if current state is “no infrastructure.”

EXHIBIT A - Page 17

Scale Back Contractor plans to reduce, downsize, remove,

or downgrade the resource elements within a

function.

Note: The “scale back” option is not

intended to include situations where

reducing resource elements results in no or

minimal impact to overall performance.

For example, scaling back may include

situations where excess capacity is

purposely reduced. In those cases,

“sustain” may be a more accurate

selection. “Scale back” is intended to

denote situations where needed capacity

and/or performance is being lost or

reduced in some way.

Note: “Scale back” is not an available

option if current state is “no

infrastructure.”

No Goal Contractor has no current infrastructure and no

plans to develop any infrastructure this year.

Note: “No goal” is an option only if

Contractor selects “no infrastructure” in

current status. If current status is ”fully in

place” or “partially in place,” then goal

must be either “build,” “sustain,.” or

”scale back.”

D) Function Goal Narrative

Submit a function goal narrative.

Note: In the function goal narrative, the contractor should provide information about

the function goal (or planned activities) that cannot be captured in the resource

element goal narrative. If any requested information below is present in a resource

element goal narrative, then do not repeat it.

Option Description

Build or Sustain The narrative should include a brief

description of what is intended to be built or

sustained and how this is intended to be

achieved.

Function current status is “fully in place –

fully evaluated and demonstrated” and the

function goal is “Build”

Explain why the Contractor is continuing to

build.

Function current status is “not fully in place

– fully evaluated and demonstrated,” and

function goal is “sustain”.

Provide a brief description of why there are no

plans to fully build and/or demonstrate this

function.

Scale Back Provide a brief description of what is being

EXHIBIT A - Page 18

scaled back and why.

No Goal Provide a brief description of why there is no

goal. Include a brief description of how this

function is planned to be implemented.

D) Function Funding Type

Select the types of funding that will be used to fund that function from the options

defined below.

Option Description

PHEP The function is entirely funded by the

PHEP cooperative agreement (includes

match)

Partial PHEP The function is funded by PHEP and by

other funding source(s).

Other Funding Sources The function is funded by sources other

than PHEP.

No Funding There is no funding for the function.

E) Other Funding Sources

If the funding type is “partial PHEP” or “other funding sources,” select one or more

“other funding sources” to provide additional information about funding. The options are:

Option

State Funds

Local Funds

Hospital Preparedness Program (HPP)

Funds

Epi/Lab Capacity (ELC) Funds

DHS Funds

In-Kind/Partner Funds

Other (please specify)

Resource Elements

General Instructions:

• Priority Resource Elements

Submit an entry for all priority resource elements for all functions for all capabilities.

• Recommended Resource Elements Submit an entry for any recommended resource element that has planned activities

for this budget period to either build or sustain the element.

EXHIBIT A - Page 19

• Contractor-Defined Resource Elements Submit an entry for any contractor-defined resource element that has planned

activities for this budget period to either build or sustain the element. It is not

necessary to provide contractor-defined resource elements. This task is optional.

Contractor-defined resource elements must be categorized as either “planning,”

“skills and training,” or “equipment and technology.”

Contractor-defined resource elements must be within scope of the associated function

and must directly contribute to the Contractor’s ability to carry out the associated

capability, function, and/or task.

Resource Element Entry

Each resource element entry submitted according to the instructions defined above must

consist of the following data items:

• Resource Element Current Status

• Resource Element Current Status Narrative

• Resource Element Goal

• Resource Element Goal Narrative

Instructions for each of these data items are described below.

A) Resource Element Current Status

Select the resource element’s current status option below that most appropriately reflects

the current status of the resource element across their jurisdiction.

Option Description

Fully in Place All items identified in the resource element

definition* are in place.

Partially in Place Some items identified in the resource

element definition* are in place.

Not in Place No items identified in the resource element

definition* are in place.

*As defined in Public Health Preparedness Capabilities: National Standards for State and Local

Planning.

Contractors should use their own judgment for contractor-defined resource elements as to

whether these are fully in place, partially in place, or not in place.

B) Resource Element Current Status Narrative

Submit a resource element current status narrative.

Note: The information requested for the narrative will depend on the resource

element’s current status. See instructions below for more details.

EXHIBIT A - Page 20

1) If the resource element’s current status is “fully in place” or “partially in place,” then

the narrative must include the following:

i) Indication whether the resource element is via MOU or other written agreements.

ii) If applicable, brief description of any aspects of this resource element that are

above and beyond the resource element description as described in the Public

Health Preparedness Capabilities: National Standards for State and Local

Planning.

iii) For a contractor-defined resource element, a brief description of what is in place.

iv) If the current status is “partially in place,” identify the parts of the resource

elements that are in place and those that are not in place.

v) A brief description of how this resource element is being implemented.

vi) If the resource element is in place in some parts of the jurisdiction but not others,

please explain.

2) If the current status is “not in place,” the narrative should include a brief description

of why this resource element is not in place.

3) If the specific information is not available at the time of application, state

“information not available at this time” and indicate when this information will be

available.

C) Resource Element Goal

Select the most appropriate match for the resource element goal for the current budget

period as described in the table below that refers to their entire jurisdiction.

Option Description

Fully in Place All items identified in the resource element

definition* will be in place

Partially in Place Some items identified in the resource element


Not in Place No items identified in the resource element


*As defined in the Public Health Preparedness Capabilities: National Standards for State and Local

Planning.

Contractors should use their own judgment for contractor-defined resource elements as to

whether these are planned to be fully, partially or not in place.

D) Resource Element Goal Narrative

EXHIBIT A - Page 21

1) Submit a resource element goal narrative that includes a description of any planned

activities related to this resource element, including the following:

i) A description of resource element aspects that will be built and/or sustained

during the upcoming budget period.

ii) The responsible/lead person or role for this activity.

iii) A description of how this resource element is going to be built and/or sustained

(or via MOU or other written agreements) this upcoming budget period.

iv) Who will be involved in these activities, e.g., internal, contracts, partnerships.

v) Milestones and defined deliverables/outputs. Milestones should be specific,

measureable, achievable, realistic, and refer to what is being built/sustained. At a

minimum, milestones should be established prior to and after the mid-year period.

vi) For contractor-defined resource elements or when going “above and beyond” the

resource element description, succinctly describe why the element or an excess

are necessary.

2) For resource elements that have a resource element goal of “partially in place” or “not

in place,” include a brief description of the barriers to having this resource element

fully in place across the jurisdiction.

3) For resource elements that have a resource element goal of “fully in place or

“partially in place,” contractors should include a brief description of how this

resource element will be implemented.

Page - 1 of 2


Amendment

To

_______________________________________________________

The Department of State Health Services (DSHS) and SAN ANGELO-TOM GREEN COUNTY HEALTH

DEPARTMENT_ (Contractor) agree to amend the Program Attachment # _001_ (Program Attachment) to

Contract # _2011-038710_ (Contract) in accordance with this Amendment No. 001A : Public Health

Emergency Preparedness (PHEP)_, effective _03/01/2012_ .

The purpose of this Amendment is to add carry forward funds to the contract, revise due dates for affected

reports, and to extend due date for equipment purchases._

Therefore, DSHS and Contractor agree as follows:

PROGRAM ATTACHMENT NO. 001 001A

SECTION I. STATEMENT OF WORK, is revised as follows:

DSHS reserves the right, where allowed by legal authority, to redirect funds in the event of financial shortfalls.

DSHS will monitor Contractor's expenditures on a quarterly basis. If expenditures are below that projected in

Contractor's total Contract amount, as shown in SECTION VI. BUDGET, Contractor's budget may be subject

to a decrease for the remainder of the Contract term. Vacant positions existing after ninety (90) days may result

in a decrease in funds.

SECTION II. PERFORMANCE MEASURES, is revised as follows:

D. Submit H1N1 After-Action Report Improvement Plan Status Reports. Contractor shall submit

H1N1 AAR Improvement Plan Status Reports to DSHS by November 30, 2011 in a format to

be determined by DSHS.

SECTION II. PERFORMANCE MEASURES, B. Demonstrated adherence to PHEP reporting deadlines, is revised as follows:

1. Submit PHEP mid-year progress report, due to DSHS on a template provided by DSHS and shall

be submitted to DSHS on or before January 27, 2012, including within established

timeframe designated by DSHS so as to complete consolidation of the statewide report to

CDC. Activities to report shall include a status update on work plan activities, Pandemic and

All-Hazards Preparedness Act (PAHPA) benchmarks, performance measurement and

demonstration plan activities, a five-year timeline for addressing the public health preparedness

capabilities, and risk-based funding activities (if applicable).

2. Submit End-of-year progress report, due to DSHS on a template provided by DSHS and shall be

submitted to DSHS on or before August 15, 2012, including within established timeframe

designated by DSHS so as to complete consolidation of statewide report to CDC.

Activities to report shall include an update on work plan activities, risk-based funding

activities (if applicable), a budget expenditure report, performance measurement, and

Page - 2 of 2

demonstration plan activities.

SECTION II. PERFORMANCE MEASURES, D. Submit H1N1 After-Action Report Improvement Plan Status Reports, is revised as

follows:

1. Contractors Contractor shall submit H1N1 AAR Improvement Plan Status Reports to DSHS by

October 31, November 30, 2011 in a format to be determined by DSHS. Submission of the H1N1

After-action Report (AAR) Improvement Plan Status Report for 2011 is intended to provide

summary status updates of the key improvement plan items from H1N1 AAR and Improvement

Plans following the 2009-2010 H1N1 influenza pandemic response. Submission of these reports

fulfills the pandemic influenza plan submission requirement.

SECTION VII. BUDGET, is revised as per attached Categorical Budget and Equipment List.

SECTION VIII. SPECIAL PROVISIONS, is revised to include:

General Provisions, General Business Operations of Contractor Article, Equipment Purchases, is revised

as follows:

Contractor is required to initiate the purchase of equipment approved under the March 2012

amendment no later than April 30, 2012 as documented by issue of a purchase order or written

order confirmation from the vendor on or before April 30, 2012. In addition, all equipment must

be received no later than 60 calendar days following the end of the Program Attachment term.

EXHIBIT A, is revised as per attached Exhibit A.

All other terms and conditions not hereby amended are to remain in full force and effect. In the event of a

conflict between the terms of this contract and the terms of this Amendment, this Amendment shall control.

Department of State Health Services Contractor

Signature of Authorized Official


Date:

Date:

Bob Burnette, C.P.M., CTPM

Name:

Director, Client Services Contracting Unit

Title:


AUSTIN, TEXAS 78756

Address:

(512) 458-7470

Phone:

[email protected]

Email:



From: Sandra J. Villarreal, Health Director


Contact: Sandra J. Villarreal, Health Director

Caption: Consent

Consideration of adopting a Resolution accepting additional FY2012 Regional Local Services System (RLSS)/Local Public Health System (LPHS) Grant funds from the Department of State Health Services in the amount of $28,015.12.

Summary: The RLSS – Local Public Health System Grant is a recurring grant applied to and received from the Department of State Health Services. In FY12, the funds received earlier in the year were a 19% decrease from prior years due to budgetary issues within the Department of State Services and Texas. The San Angelo-Tom Green County Health Department is using the original received funds to pay salary and benefits of two (2) Health Inspectors and 30% of one (1) Admin Assistant. Funds are used to carry out objectives addressing public health issues, in this case, Environmental and Food Safety Issues, essential public health activities and services. The Environmental Health Division exists to decrease the spread of foodborne illness to the thousands of public citizens who patronize the city’s food establishments every day,

History: The San Angelo-TGC Health Department has historically been a recipient of RLSS for 15-20 years.

Financial Impact: The receipt of $28,015.12 will allow the City of San Angelo’s Environmental Health Division of the Health Department to pay for 99% of Total Salary and Benefits of the Admin Assistant, an increase of 69% from the 30% in the original RLSS application for the total of 99%. 70% of the Health Admin Assistant’s Salary and Benefits was originally to be covered by General Fund Dollars and has now been reduced to 1%.

Related Vision Item

(if applicable):

Neighborhood Vision:

By seeing the City of San Angelo as an entire neighborhood, the Environmental Health Division 1)Establishes appropriate regulations to protect neighborhoods and 2) Ensures Neighborhood Safety Programs by routine and complaint inspections of food and public health safety inspections.



Attachments: Resolution and Contract

Presentation: N/A

Publication: N/A


Rick Weise

Sandra J. Villarreal

Approved by Legal: City Attorney Lysia H. Bowling

Page - 1 of 1


Amendment

To

_______________________________________________________

The Department of State Health Services (DSHS) and CITY OF SAN ANGELO (Contractor) agree to amend

the Program Attachment # 001 (Program Attachment) to Contract # 2012-039447 (Contract) in accordance with

this Amendment No. 001A : RLSS/LPHS, effective 04/23/2012.

The purpose of this Amendment is to increase the contract Categorical Budget amount by $28,015.12.

Personnel is increased by $20,687.00 and Fringe Benefits is increased by $7,328.12. The Total revised amount

of the contract is $147,448.00.

Therefore, DSHS and Contractor agree as follows:

The Program Attachment number is revised as follows:

PROGRAM ATTACHMENT NO. 001 001A

All other terms and conditions not hereby amended are to remain in full force and effect. In the event of

a conflict between the terms of this contract and the terms of this Amendment, this Amendment shall

control.

Department of State Health Services City of San Angelo



Date:

Date:

Bob Burnette, C.P.M., CTPM

Name:

Director, Client Services Contracting Unit

Title:


AUSTIN, TEXAS 78756

Address:

(512) 458-7470

Phone:

[email protected]

Email:




CATEGORICAL BUDGET CHANGE REQUESTCATEGORICAL BUDGET CHANGE REQUESTCATEGORICAL BUDGET CHANGE REQUESTCATEGORICAL BUDGET CHANGE REQUEST

DSHS PROGRAM: DSHS PROGRAM: DSHS PROGRAM: DSHS PROGRAM: RLSS-LOCAL PUBLIC HEALTH SYSTEM

CONTRATOR: CONTRATOR: CONTRATOR: CONTRATOR: SAN ANGELO-TOM GREEN COUNTY HEALTH DEPARTMENT

CONTRACT NO:CONTRACT NO:CONTRACT NO:CONTRACT NO: 2012-039447


BUDGET PERIOD: BUDGET PERIOD: BUDGET PERIOD: BUDGET PERIOD: 09/01/2011 THRUTHRUTHRUTHRU:::: 08/31/2012 CHG:CHG:CHG:CHG: 001A

Financial status reports are due: 12/30/2011, 03/30/2012, 07/02/2012, 10/31/2012

DIRECT COSTDIRECT COSTDIRECT COSTDIRECT COST (OBJECT CLASS CATEGORIES) Current ApprovedCurrent ApprovedCurrent ApprovedCurrent Approved Budget (A)Budget (A)Budget (A)Budget (A) RevisedRevisedRevisedRevised Budget (B)Budget (B)Budget (B)Budget (B) ChangeChangeChangeChange Requested Requested Requested Requested

PersonnPersonnPersonnPersonnelelelel $$$$88,083.00 $$$$108,770.00 $$$$20,687.0020,687.0020,687.0020,687.00

Fringe BenefitsFringe BenefitsFringe BenefitsFringe Benefits $$$$31,349.88 $$$$38,678.00 $$$$7,328.127,328.127,328.127,328.12

TravelTravelTravelTravel $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

EquipmentEquipmentEquipmentEquipment $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

SuppliesSuppliesSuppliesSupplies $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

ContractualContractualContractualContractual $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

OtherOtherOtherOther $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

Total Direct ChargesTotal Direct ChargesTotal Direct ChargesTotal Direct Charges $$$$119,432.88 $$$$147,448.00 $$$$28,015.1228,015.1228,015.1228,015.12

INDIRECT COSTINDIRECT COSTINDIRECT COSTINDIRECT COST Base ($)Base ($)Base ($)Base ($) $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

Rate (%)Rate (%)Rate (%)Rate (%) 0.00%%%% 0.00%%%% 0.000.000.000.00%%%%

Indirect Indirect Indirect Indirect TotalTotalTotalTotal $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

PROGRAM INCOMEPROGRAM INCOMEPROGRAM INCOMEPROGRAM INCOME Program IncomeProgram IncomeProgram IncomeProgram Income $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

Other MatchOther MatchOther MatchOther Match $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

Income Total Income Total Income Total Income Total $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

LIMITS/RESLIMITS/RESLIMITS/RESLIMITS/RESTRICTIONSTRICTIONSTRICTIONSTRICTIONS Advance LimitAdvance LimitAdvance LimitAdvance Limit $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

Restricted BudgetRestricted BudgetRestricted BudgetRestricted Budget $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

SUMMARYSUMMARYSUMMARYSUMMARY Cost Cost Cost Cost TotalTotalTotalTotal $$$$119,432.88 $$$$147,448.00 $$$$28,015.1228,015.1228,015.1228,015.12

Performing Agency SharePerforming Agency SharePerforming Agency SharePerforming Agency Share $$$$0.00 $$$$0.00 $$$$0.000.000.000.00

Receiving Agency ShareReceiving Agency ShareReceiving Agency ShareReceiving Agency Share $$$$119,432.88 $$$$147,448.00 $$$$28,015.1228,015.1228,015.1228,015.12

Total ReimbursemeTotal ReimbursemeTotal ReimbursemeTotal Reimbursementsntsntsnts LimitLimitLimitLimit $$$$119,432.88 $$$$147,448.00 $$$$28,015.1228,015.1228,015.1228,015.12

JUSTIFICATIONJUSTIFICATIONJUSTIFICATIONJUSTIFICATION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO RATIFYING THE APPLICATION AND CONTRACT FOR, AND ACCEPTING ADDITIONAL FY2012 TEXAS DEPARTMENT OF STATE HEALTH SERVICES, REGIONAL AND LOCAL SERVICES SYSTEM (RLSS) GRANT FUNDS IN THE AMOUNT OF $28,015.12, TO ADDRESS PUBLIC HEALTH ENVIRONMENTAL AND FOOD SAFETY ISSUES

WHEREAS, the City of San Angelo applied for and has been awarded a Texas Department of State Health Services Regional and Local Services System (RLSS) Grant for $119,432.88, accepted by Resolution of the City Council on November 1, 2011; and, WHEREAS, the City of San Angelo applied for and has been awarded an additional Texas Department of State Health Services Regional and Local Services System (RLSS) Grant funds in the amount of $28,015.12, to be used to address public health issues relating to environmental and food safety essential to public health activities and services; and, WHEREAS, the grant will permit the City of San Angelo to maintain services to decrease the spread of food borne illnesses; and, WHEREAS, the RLSS grant is recurring and has been accepted and so utilized in the past:

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAN ANGELO, TEXAS THAT:

That the application and contract for Texas Department of State Health Services Regional and Local Services System (RLSS) additional grant funds in the amount of $28,015.12, commencing September 1, 2011 and ending on August 31, 2012, to be used to maintain services to decrease the spread of food borne illnesses is hereby ratified and the additional grant of funds in the sum of $28,015.12, are hereby accepted. The City Manager or his designee is hereby authorized to execute such documents as may be necessary or desirable to accept the additional grant funds and provide for their application for the purposes stated.

PASSED and APPROVED THIS DAY OF , 2012.


ATTEST: Alvin New, Mayor Alicia Ramirez, City Clerk APPROVED AS TO CONTENT APPROVED AS TO FORM Sandra Villarreal, Health Services Mgr. Lysia H. Bowling, City Attorney

City of San Angelo



From: Clinton Bailey, City Engineer


Contact: Clinton Bailey, x1211

Caption: Consent Agenda

Consideration of: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS AUTHORIZING THE INTERIM CITY MANAGER OR HIS DESIGNEE TO EXECUTE A LETTER AGREEMENT WITH TETRA TECH CONCURRING WITH THE MONITORING OF SHALLOW GROUND WATER AND TO NEGOTIATE AND EXECUTE RESTRICTIVE COVENANTS TO BE PLACED INTO DEED RECORDS PROHIBITING EXPOSURE TO GROUNDWATER RELATING TO PORTIONS OF THREE PARCELS OF REAL PROPERTY OWNED BY THE CITY LOCATED AT OR ABOUT NORTH BROWNING AND PULLIAM STREETS; NORTH BAZE AND UPTON STREETS, AND THE ALLEY FROM NORTH BAZE STREET EAST TO THE TEXAS PACIFICO RAILROAD RIGHT OF WAY.

Summary: The City has been requested to authorize the placement of restrictive covenants on certain areas of streets and alleys within an area designated for environmental cleanup of shallow groundwater resulting from industrial pollution.

History: Certain real property located at 926 Pulliam Street in San Angelo Texas (the “Site”) was formerly owned and operated by the San Angelo Electric Service Company (“SESCO”) for the business of selling, repairing, and servicing electrical transformers. The Texas Commission on Environmental Quality (“TCEQ”) has discovered that spilled transformer oil had impacted the Site. TCEQ has determined that an environmental investigation and cleanup is necessary and has, pursuant to the Texas Health & Safety Code, classified the Site as a “Texas Superfund Site”

The SESCO Site Working Group (“SSWG”) is a group of former customers of

SESCO that did not operate the SESCO facility, but have investigated the environmental issues associated both with the Site and certain nearby off-Site areas for purposes of performing environmental remediation and removal activities as the need is identified by those investigations. SSWG has submitted to the TCEQ a Feasibility Study/Presumptive Remedy outlining for the TCEQ the remediation it proposes to undertake to finalize the on-Site and off-Site remediation.

The City owns portions of real property utilized as street or alley right-of-way

within the Site located at or about North Browning and Pulliam streets, North Baze and Upton streets, and the alley from North Baze Street east to the Texas Pacifico Railroad right of way. Timely completion of the on-Site and off-Site remediation proposed by the SSWG will allow the Site to be revitalized, redeveloped, and reused for

commercial/industrial use, to the benefit of the environment and the citizens of the City of San Angelo.

Financial Impact: None

Related Vision Item

(if applicable):

The City Council of the City of San Angelo, Texas has an interest in the reuse, redevelopment, and revitalization of real property located in its City Limits that may otherwise be complicated by the presence of impacted soils and groundwater



Attachments Agreement Resolution and Support Resolution

Presentation: Clinton Bailey

Publication:


Clinton Bailey, City Engineer, x1211

Approved by Legal: Yes

{68185/1/00038581.1}

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS AUTHORIZING THE INTERIM CITY MANAGER OR HIS DESIGNEE TO EXECUTE A LETTER AGREEMENT WITH TETRA TECH CONCURRING WITH THE MONITORING OF SHALLOW GROUND WATER AND TO NEGOTIATE AND EXECUTE RESTRICTIVE COVENANTS TO BE PLACED INTO DEED RECORDS PROHIBITING EXPOSURE TO GROUNDWATER RELATING TO PORTIONS OF THREE PARCELS OF REAL PROPERTY OWNED BY THE CITY LOCATED AT OR ABOUT NORTH BROWNING AND PULLIAM STREETS; NORTH BAZE AND UPTON STREETS, AND THE ALLEY FROM NORTH BAZE STREET EAST TO THE TEXAS PACIFICO RAILROAD RIGHT OF WAY.

WHEREAS, the City Council of the City of San Angelo, Texas has an interest in the reuse,

redevelopment, and revitalization of real property located in its City Limits that may otherwise be complicated by the presence of impacted soils and groundwater; and

WHEREAS, the remediation of such real property protects the environment, reduces blight,

and takes development pressures off green spaces and working lands; and WHEREAS, it is the understanding of the City Council of the City of San Angelo that the

property located at 926 Pulliam Street in San Angelo Texas (the “Site”) was formerly owned and operated by the San Angelo Electric Service Company (“SESCO”) for the business of selling, repairing, and servicing electrical transformers; and

WHEREAS, the City owns portions of real property utilized as street or alley right-of-way

within the Site located at or about North Browning and Pulliam streets, North Baze and Upton streets, and the alley from North Baze Street east to the Texas Pacifico Railroad right of way; and

WHEREAS, the City Council of the City of San Angelo further understands that the Texas

Commission on Environmental Quality (“TCEQ”) discovered that spilled transformer oil had impacted the Site; determined that an environmental investigation and cleanup is necessary; and classified the Site as a “Texas Superfund Site” pursuant to the Texas Health & Safety Code; and

WHEREAS, the City Council of the City of San Angelo acknowledges that the SESCO Site

Working Group (“SSWG”) is a group of former customers of SESCO who did not operate the SESCO facility but have voluntarily investigated the environmental issues associated both with the Site and certain nearby off-Site areas, and intend to perform environmental remediation and removal activities as the need is identified by those investigations; and

WHEREAS, the City Council of the City of San Angelo further acknowledges that the

SSWG has submitted to the TCEQ a Feasibility Study/Presumptive Remedy outlining for the TCEQ the remediation it proposes to undertake to finalize the on-Site and off-Site remediation; and

WHEREAS, timely completion of the on-Site and off-Site remediation proposed by the

{68185/1/00038581.1}

SSWG will allow the Site to be revitalized, redeveloped, and reused for commercial/industrial use, to the benefit of the environment and the citizens of the City of San Angelo.

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

SAN ANGELO THAT: The City of San Angelo, Texas resolves to support the proposed remediation efforts of the SSWG at and around the former SESCO facility, by:

1. Granting the Interim City Manager or his designee the authority to execute a Letter Agreement with Tetra Tech concurring with the monitoring of shallow ground water and granting Tetra Tech (an environmental consultant to the SSWG) permission to cause three restrictive covenants to be placed into the deed records of limited portions of small parcels of roadway, alleyway, and shoulders owned by the City of San Angelo located nearby the Site as more specifically identified in that Letter Agreement.

2. Granting the City Manager the authority to negotiate, execute, and cause to be recorded said restrictive covenants in the deed records of Tom Green County.

PASSED, APPROVED, and ADOPTED on this the ____ day of ________________, 2012.


By: ________________________ Alvin New, Mayor

ATTEST: Alicia Ramirez, City Clerk APPROVED AS TO CONTENT APPROVED AS TO FORM Clinton Bailey, City Engineer Lysia H. Bowling, City Attorney

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS SUPPORTING THE REMEDIATION EFFORTS OF THE SESCO SITE WORKING GROUP AT THE FORMER SAN ANGELO ELECTRIC SERVICE COMPANY FACILITY IN SAN ANGELO TEXAS

WHEREAS, the City Council of the City of San Angelo, Texas has an interest in the reuse,

redevelopment, and revitalization of real property located in its City Limits that may otherwise be complicated by the presence of impacted soils and groundwater; and

WHEREAS, the remediation of such real property protects the environment, reduces blight,

and takes development pressures off green spaces and working lands; and WHEREAS, it is the understanding of the City Council of the City of San Angelo that the

property located at 926 Pulliam Street in San Angelo, Texas (the “Site”) was formerly owned and operated by the San Angelo Electric Service Company (“SESCO”) for the business of selling, repairing, and servicing electrical transformers; and

WHEREAS, the City Council of the City of San Angelo further understands that the Texas

Commission on Environmental Quality (“TCEQ”) discovered that spilled transformer oil had impacted the Site; determined that an environmental investigation and cleanup is necessary; and classified the Site as a “Texas Superfund Site” pursuant to the Texas Health & Safety Code; and

WHEREAS, the City Council of the City of San Angelo acknowledges that the SESCO Site

Working Group (“SSWG”) is a group of former customers of SESCO who did not operate the SESCO facility but have voluntarily investigated the environmental issues associated both with the Site and certain nearby off-Site areas, and intend to perform environmental remediation and removal activities as the need is identified by those investigations; and

WHEREAS, the City Council of the City of San Angelo further acknowledges that the

SSWG has submitted to the TCEQ a Feasibility Study/Presumptive Remedy outlining for the TCEQ the remediation it proposes to undertake to finalize the on-Site and off-Site remediation; and

WHEREAS, timely completion of the on-Site and off-Site remediation proposed by the

SSWG will allow the Site to be revitalized, redeveloped, and reused for commercial/industrial use, to the benefit of the environment and the citizens of the City of San Angelo.

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF SAN ANGELO: THAT the City of San Angelo, Texas resolves to support the proposed remediation efforts of the SSWG at and around the former SESCO facility to the greatest extent practicable, including but not limited to:

1. Allowing restrictive covenants to be placed on small parcels of roadway and

shoulders owned by the City of San Angelo and located near the Site, prohibiting the use of shallow groundwater beneath those identified parcels of land in order to protect the public from exposure to contaminated groundwater;

2. Encouraging the Texas Department of Transportation (“TxDOT”) to authorize a

restrictive covenant to be placed on limited portions of Pulliam Street adjacent to the former SESCO facility, prohibiting the use of shallow groundwater beneath the roadway in order to protect the public from exposure to contaminated groundwater;

3. Encouraging the TCEQ and other state agencies and local authorities to cooperatively

work with the SSWG to ensure the timely issuance of approvals required for the remediation to proceed in an efficient and prompt manner.

4. This resolution shall be effective upon passage.

PASSED, APPROVED, and ADOPTED on this the ____ day of ________________, 2012.

CITY OF SAN ANGELO


ATTEST: Alicia Ramirez, City Clerk APPROVED AS TO CONTENT APPROVED AS TO FORM Clinton Bailey, City Engineer Lysia H. Bowling, City Attorney

City of San Angelo

Memo Date: October 27, 2011


From: Alicia Ramirez, City Clerk


Contact: Alicia Ramirez, City Clerk, 657-4405

Caption: Consent

Consideration of approving an appointment to MHMR Service for the Concho Valley Board of Trustees recommended by Liaison Representative Committee Recommended Board of Trustee: Gibson, Jeffrey David – June 1, 2012 through October 31, 2013 (new appointment) Mr. Gibson will be filling the unexpired term of Dr. Jim Limbaugh, who resigned in December 2011.

Summary/History:

Councilmember Silvas serves as the Council Representative to the MHMR Liaison Representative Committee which presented the nominations. Term appointments are from November 2011 to October 2013.

Financial Impact: None

Related Vision Item

(if applicable):

N/A



Attachments: Letter from MHMR

Presentation: N/A

Publication: N/A


N/A

Approved by Legal: N/A

TO: Appointing Agencies Angelo State University-Dr. Rallo, President City of San Angelo-City Council

San Angelo Independent School District-Board of Trustees Tom Green County-Commissioners Court FROM: Appointing Agencies - Liaison Representatives Mr. Nolen Mears, Angelo State University Mr. Johnny Silvas, City of San Angelo Mr. Aubrey DeCordova, Tom Green County

Mr. Lanny Layman, San Angelo Independent School District SUBJECT: New Appointment to the Board of Trustees of the MHMR Services for the Concho Valley DATE: May 3, 2012 The Liaison Representatives nominates the following persons for appointment to the MHMR Services for the Concho Valley Board of Trustees for an unexpired term ending October 31, 2013: Gibson, Jeffrey David – June 1, 2012 through October 31, 2013 (new appointment) Mr. Gibson will be filling the unexpired term of Dr. Jim Limbaugh, who resigned in December 2011. Official appointment of these nominees is requested by the Liaison Representatives to provide a duly constituted Board of Trustees as required by the Texas Laws Relating Mental Health and Mental Retardation. Documentation (notarized meeting minutes where applicable) of the appointments should be sent to the Executive Director’s Office, MHMR Services for the Concho Valley, 1501 West Beauregard, San Angelo, Texas 76901. If you have any questions, please feel free to contact Ms. Annette Hernandez at (325) 658-7750 ext. 346.

Memo Date: May 15th, 2012

To: Mayor and City Council Members From: James Flores/Code Compliance Manager

Subject: Consent Agenda item for May 15th, 2012. Contacts: James Flores, Code Compliance Manager 657-4409

Caption: Consideration to repeal a Resolution originally adopted April 4, 2006 and later

amended October 31, 2006 establishing an enforcement policy for ordinances prohibiting public nuisances such as garbage, weeds, junk, and unsanitary conditions

Summary: On April 3, 2012, Councilman Adams requested that staff submit an agenda item to discuss City Ordinance 7.303 (tall weeds and grass) and to clarify the process that the City Code Compliance Division utilizes to manage the issue. During Council meeting on April 17th, 2012, Council directed staff to take necessary steps to eliminate the seven day courtesy notification that was implemented by resolution on April 4, 2006 and later amended October 31, 2006. History and Background: Council minutes dated October 31st, 2006 indicated that a resolution which allows for up to 21 days for violators to comply was introduced and adopted.(Original notice allotting 7 days, plus a warning citation with a maximum of 14 additional days to gain compliance). During the April 17th, 2012 meeting, Council discussed the inefficiency caused by the additional time granted to comply, along with a monetary value that could be saved by eliminating the additional notice. Our current process allows an extraordinary amount of time for citizens to gain compliance. Violators are sent a courtesy notice of violation which grants them (7) days to comply. After the allotted 7 days, officer’s return to the location to inspect and if property is not in compliance, the owner is then sent a notice of violation or given a warning citation granting an additional (7) days before legal action can be taken and or abatement processes can occur. With mail time and due process, this notification can take up to 17-21 days before the issue can be corrected. This long compliance timeline hinders the city’s ability to gain compliance for tall grass and weeds in a timely manner. Financial Impact: N/A Related Vision Item: Neighborhood Revitalization Recommendation: N/A Attachments: Minutes: April and October and Resolutions: April and October; and Proposed Draft Resolution Presentation: James Flores, Code Compliance Manager

City of San Angelo

Publication: N/A Reviewed by: Bob Salas, Director of Neighborhood and Family Services

VoL 99

J\1inutes October 31, 2006

REJECTION OF BID CD-4-06 FOR REHABILITATION FOR HOME LOCATED AT 1612 EVa YN SlREET FORLA,CKOF JW AlLA RLEOFFUNDS, TO RESCOPETHEPROJECT,ANDTO REBID AT ALATERDATE

AUTIlORlZA TION OF SALE FOR THE FOLLOWlNG PROPERTY FOR THE APPRAISED V ALUEAND AUTIlORlZATION FOR THE MAYOR, CITY MANAGER, OR WATER UTILITIES DIRECTOR TO EXECUTE ALL NECESSARY LEGAL DOCUMENTS PERTAINING TO THE SALE OF SUBJECT PROPERTIES, SUBJECT TO COMPLETION OF ALL CURATIVE REQUIREMENTS:

2528 Sleepy Hollow Rd.(Bums)

APPROYAL OF AMENDMENT TO THE RESOLUTION OUTLlNING CODE ENFORCEMENT PROCEDURES ESTAELISHING AN ENFORCEMENT POLICY FOR ORDINANCES PROlllBITING PUBLIC NUISANCES SUCH AS GARBAGE. WEEDS, JUNK AND UNSANITARY CONDmONS

APPROY AL OF RESOLUTION FOR THE CITY OF SAN ANGELO CITY COUNCIL REOUESTING THE MEMBERS OF THE 80TH LEGISLATIVE SESSION OF THE STATE OF TEXAS TO SUPPORT INCREASED FUNDING FOR THE TEXAS RECREATION & PARKS ACCOUNT LOCAL PARK GRANT PROGRAM AND THE TEXAS STATE PARK SYSTEM

APPROY AL OF CONTRACT RENEWAL WITH CALTECH SOFTWARE SYSTEMS. USING FUNDS FROM THE MUNICIPAL COURT TECHNOLOGY FUND, AND AUTIlORlZATIONFOR THE MAYOR OR CITY MANAGER TO EXECUTE SAID DOCUMENT

AUTIlORlZATION FOR THE MAYOR OR CITY MANAGER TO EXECUTE AN AGREEMENT WITH PROPERTY OWNERS FOR THE DRILLING OF TEST WELLS IN THE WlllTEHORSE AQUIFER:

Mary Frances Parks Carl and Patricia Schlinke

APPROVAL OF APPOINTMENTS TO MHMR SERVICES FOR THE CONCHO V ALLEY BOARD OF TRUSTEES RECOMMENDED BY LWSON REPRESENTATIVE COMMITrEE

APPROVAL OF EXTENSION OF TIME OF PERFORMANCE FOR GALILEE COMMUNITY DEVELOPMENT CORPORATION FUNDED WITH 2003-2004 HOME FUNDS

AUTIlORlZATIONFOR THE MAYOR OR CITY MANAGER TO EXECUTEPW-2-06 CHANGE ORDER #1 FOR $50,463.00 FOR THE 2006 SEALCOAT PROGRAM

AUTIlORlZATIONFORTHE MAYOR OR CITY MANAGER TO EXECUTEPW-6-06 CHANGE ORDER #1 FOR $22,013.54 FOR TRAVIS STREET ROADWAY IMPROVEMENTS

APPROVAL OF RESOLUTION AUTIlORIZlNG THE DONATION OF APPROXIMATELY 98 ACRES TO THE USAF FOR USE BY GOODFELLOW AIR FORCE BASE FOR MILITARY HOUSING AND AUTIlORlZATION FOR THE MAYOR OR CITY MANAGER TO FORMALLY OFFER DONATION TO USAF AND TO EXECUTE ALL NECESSARY DOCUMENTS. INCLUDING AN APPROPRLATE INSTRUMENT OF CONVEYANCE. TO ACCOMPLISH SUCH DONATION

Councilmember Hogg and Councilmember Perez~Jimenez provided clarification on minutes regarcling the vote on Page 4-Denied zone change -in which Councilmember Hogg voted to deny request and Page 7-Lobbyist contract in which Councilmember Hogg voted against approval.

Motion, to approve the Consent Agenda, as presented, and including the minutes as amended, was made by Councilmember Perez-Jimenez and seconded by Councilmember Hogg. Motion carried unanimously.

Annex A, Page 33 "Resolution" Annex B, Page 37, "Resolution" Annex C, Page 39, "Resolution"

alicia.ramirez

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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO TO REPEAL A RESOLUTION ORIGINALLY ADOPTED APRIL 4, 2006 AND LATER AMENDED OCTOBER 31, 2006 ESTABLISHING AN ENFORCEMENT POLICY FOR ORDINANCES PROHIBITING PUBLIC NUISANCES SUCH AS GARBAGE, WEEDS, JUNK, AND UNSANITARY CONDITIONS

WHEREAS, the City Council of the City of San Angelo, Texas originally adopted a

Resolution establishing an enforcement policy for ordinances prohibiting public nuisances such as garbage, weeds, junk, and unsanitary conditions on April 4, 2006 and later amended October 31, 2006; and

WHEREAS, the City Council wishes to repeal the Resolution originally adopted April 4, 2006 and later amended October 31, 2006.

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN ANGELO: Section 1. Repealing. Resolution establishing and governing the enforcement policy originally adopted April 4, 2006 and later amended October 31, 2006, is hereby repealed. Section 2. Effective Date. This resolution shall take effect immediately upon adoption.

PASSED, APPROVED, and ADOPTED on this the ____ day of

___________________, 2012.

CITY OF SAN ANGELO


ATTEST: Alicia Ramirez, City Clerk

City of San Angelo



From: Alfred Herrera, Legal Counsel Herrera & Boyle, PLLC


Contact: Lysia H. Bowling, City Attorney Alfred Herrera, Legal Counsel Herrera & Boyle, PLLC

Caption: Consent

Consideration to adopt a Resolution denying a rate increase requested by ATMOS Energy Corporation on or about January 31, 2012; determining that the meeting complied with the Texas Open Meetings Act; and making other findings and provisions related to the subject

Summary/History: On or about January 31, 2012, Atmos Energy Corporation (“Atmos” or “Company”) filed a Statement of Intent to increase rates by approximately $49.0 million, which equates to an increase of approximately 11.94% in base rates. The proposed changes would increase rates for residential and commercial customers and decrease rates for industrial and transportation customers within all incorporated areas served by Atmos’ Mid-Tex Division. Atmos also proposed implementing a Rate Review Mechanism (“RRM”) and, among other new tariffs, a new conservation and energy efficiency tariff (“Rider CEE”) in place of the current Rider CEE. Atmos further proposed to change its billing rate basis from Mcf to Ccf, and to revise its gas cost recovery tariff (“Rider GCR”). As part of its application, Atmos proposed an effective date of March 6, 2012, and later extended its proposed effective date to March 13, 2012. The City in earlier action suspended Atmos’ proposed effective date for 90 days. Based on Atmos’ amended proposed effective date the City must take action by June 11, 2012. As proposed by Atmos, the fixed customer charges would increase for each customer class, while charges based on consumption would be reduced. Atmos estimates that the average monthly bill for each class of customer would be affected as follows: Residential customers would see a 13.6% increase; commercial customers would see a 6.69% increase; industrial customers would see a 14.22% decrease; and Rate T-Transportation customers would see a 14.22% decrease. Because of the proposed change in the fixed customer charge, residential customers that use less gas than the average customer would see a steeper percentage increase in their monthly bill. The City must take action on Atmos’ Statement of Intent before June 11, 2012. Absent such action, Atmos’ rates are deemed approved by operation of law.

ATMOS TEXAS MUNICIPALITIES The Atmos Texas Municipalities (“ATM”) group was organized by a number of municipalities, served by Atmos; the City is a member of the ATM coalition of cities. The law firm of Herrera & Boyle, PLLC (through Mr. Alfred R. Herrera and Mr. Jim Boyle) has previously represented the ATM in rate cases involving Atmos. RECOMMENDATION: DENIAL OF ATMOS’ PROPOSED RATE INCREASE ATM’s Special Counsel and the consultants engaged by ATM recommend that the City deny Atmos’ proposed increase in rates. ATM’s counsel and consulting experts have reviewed Atmos’ application and conducted discovery and identified a number of reasons why Atmos’ proposal is not appropriate: · Atmos’ proposed rates are based on operation and maintenance expenses that

ATM’s consulting experts have determined should be reduced by over $5 million dollars;

· Atmos’ proposed rates are based on taxes other than income taxes that ATM’s consulting experts have concluded should be reduced by over $200,000;

· Atmos’ proposed rates assume depreciation and amortization expenses that ATM’s consulting experts have determined should be reduced by over $6 million dollars;

· Atmos’ proposed rates are based on a rate base that ATM’s consulting experts have determined should be reduced by over $190 million dollars;

· Atmos’ proposed rates assume a rate of return that ATM’s consulting experts advise should be reduced by more than a full point;

· Atmos’ proposed rates are based on income taxes that ATM’s consulting experts advise should be reduced by more than $13 million;

· While Atmos’ proposed rates are based on an increase in Atmos’ revenue requirements of more than $50 million, the above adjustments recommended by ATM’s consulting experts together result in a decrease in Atmos’ revenue requirement of more than $10 million dollars; and

· ATM has attempted to negotiate with Atmos, but Atmos has been unwilling to adjust its proposed rates sufficiently in light of the adjustments recommended by ATM’s consulting experts.

ATM’s Special Counsel and its consultants will continue settlement efforts to attempt to resolve Atmos’ application to increase rates through negotiations. In the interim, once the City denies Atmos’ request, Atmos will submit an appeal to the Railroad Commission of Texas and will do so within 30 days from the date of the City’s action. ATM will continue its participation in the proceedings at the Railroad Commission of Texas. The City must take action no later than June 11, 2012. If the City does not take action by June 11, 2012, Atmos’ proposed rates will be deemed approved by operation of law, subject to the City’s right to continue a hearing in progress to address Atmos’ rate application.



Attachments: Resolution

Presentation: n/a

Publication: n/a


City Attorney Lysia H. Bowling, 657-4407

Approved by Legal: City Attorney Lysia H. Bowling, 5/10/12

1 of 2

RESOLUTION NO. __________

A RESOLUTION BY THE CITY OF SAN ANGELO, TEXAS, ("CITY") DENYING A RATE INCREASE REQUESTED BY ATMOS ENERGY CORPORATION ON OR ABOUT JANUARY 31, 2012; DETERMINING THAT THE MEETING COMPLIED WITH THE TEXAS OPEN MEETINGS ACT; AND MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT.

WHEREAS, Atmos Energy Corporation (“Atmos” or “Company”) filed a Statement of

Intent with the City on or about January 31, 2012 to change increase its revenue and change its

rate schedules within the corporate limits of the City, specifically to increase its system-wide,

annual revenue requirement by approximately $49.0 million which is an increase in base-rate

exclusive of cost of gas of approximately 12%; and

WHEREAS, the City is a regulatory authority under the Gas Utility Regulatory Act

(“GURA”) and under Chapter 104, § 103.001 et seq. of GURA has exclusive original

jurisdiction over Atmos’ rates, operations, and services within the municipality; and

WHEREAS, the City approved a Resolution suspending Atmos’ proposed effective date

for its rate increase ninety days beyond Atmos’ proposed effective date; and

WHEREAS, on or about April 25, 2012, Atmos extended its proposed effective date

from March 6, 2012 to March 13, 2012, which has the effect of extending the statutory deadline

from June 4, 2012 to June 11, 2012, subject to the City’s right to continue a hearing in progress;

and

WHEREAS, the City has concluded that the rate increase proposed by Atmos is

unreasonable and Atmos has not consented to appropriate adjustments to its proposed rate

increase and that Atmos has failed to prove that is request is reasonable;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE

CITY OF ______________________, TEXAS THAT:

2 of 2

Section 1. The findings set out in the preamble are in all things approved and

incorporated herein as if fully set forth. Section 2. The City denies the rate increase Atmos filed on or about January 31,

2012.

Section 3. A copy of this Resolution shall be sent to Atmos Energy Mid-Tex, care of

Mr. David Park, Vice President Rates and Regulatory Affairs, Atmos Energy Corporation, 5420

LBJ Freeway, Suite 1862, Dallas, Texas 75240; and to Mr. Alfred R. Herrera, Herrera & Boyle,

PLLC, 816 Congress Avenue, Suite 1250, Austin, Texas 78701.

Section 4. This meeting at which this Resolution was approved was in all things

conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code,

Chapter 551.

Section 5. This Resolution shall become effective from and after its passage.

PASSED AND APPROVED this _______ day of ______________________ 2012.

____________________________________ MAYOR ATTEST: ______________________________ CITY SECRETARY APPROVED AS TO FORM: ______________________________ CITY ATTORNEY

City of San Angelo

Memo Meeting Date: May 1, 2012

To: Planning Commission members

From: Jeff Hintz, Planner

Subject: Z 12-04: Claudia Perez, a request for approval of a zone change from

Single Family Residential (RS-1) to Heavy Commercial (CH) to specifically allow “vehicle repair” as defined in Section 315.I of the Zoning Ordinance on the following property:

Location: 2687 & 2695 Armstrong Street, approximately 400 feet south from the

intersection of Armstrong Street and East 28th Street. More specifically occupying the Lewis Subdivision, Block 1, Lots 3 & 4 in northern San Angelo.

Purpose: Approval of this request would zone the property Heavy

Commercial (CH)

Contacts: Claudia Perez 325-763-4967

Jeff Hintz, Planner 325-657-4210

Caption: First Public Hearing and consideration of the Planning Commission’s

recommendation modifying a request for a zone change from Single-Family Residential (RS-1) to Heavy Commercial (CH), alternatively recommending a zone change from Single-Family Residential (RS-1) to General Commercial (CG) with an introduction of an Ordinance amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo

Z 12-04: Claudia Perez AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE

OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 2687 & 2695 Armstrong Street, approximately 400 feet south from the intersection of Armstrong Street and East 28th Street. More specifically

occupying the Lewis Subdivision, Block 1, Lots 3 & 4 in northern San Angelo, changing the zoning classification from Single-Family Residential (RS-1) to General Commercial (CG) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY

Summary: The City Council may:

(1) approve the proposed zone change;

(2) modify the application to some alternative zoning classification believed to be more

appropriate; or (3) deny the proposed zone change

Recommendation: Planning staff recommends modifying the Zoning Classification

to Neighborhood Commercial (CN). On April 16, 2012 the Planning Commission recommended a General Commercial (CG) zoning classification for the property by a unanimous vote of 6-0.

History and Background:

General Information

Existing Zoning: Single-Family Residential (RS-1) Existing Land Use: Undeveloped residential lots Surrounding Zoning/Land Use: North: RS-1 Residences and personal animal yards West: RS-1 Residences South: CH Repair and storage yard East: RS-1 & CG/CH Television station & residence

Thoroughfares/Streets: Armstrong Street south of E. 28th Street is defined

as a “collector street”, which is designed to connect local traffic to arterials and generally carries traffic at a moderate rate of speed.

Armstrong Street north of E. 28th Street is defined as an “arterial street”, which is designed to connect collector streets to freeways and carries large volumes of traffic at high speeds. Access is

secondary and mobility is the prime function of these streets.

Zoning History: No previous zoning cases on this property In 1984, ZC 1459, a request to change the zoning

from RS-1 to CG on the property immediately to the north was denied by the Planning Commission. The minute record reflects concerns by commissioners and neighbors over commercial encroachment into the neighborhood.

In 1998, ZC 98-01, a request to change the zoning

from RS-1 to CH on the property immediately to the south of this property was denied by the Planning Commission by a vote of 5-2. This decision was appealed to the City Council and was overturned and approved. At the time, it was cautioned by the Planning Director and City Attorney that approval of the request for CH could be constituted as spot zoning because the entire area was not being rezoned or re-envisioned at the time of the request. These same principles are still applicable to the situation today in this proposal for CH zoning. Spot zoning in the State of Texas is also anything that does not follow the vision set forth by the comprehensive plan, which in this case is Neighborhood Center. In addition, CH zoning also contradicts the comprehensive plan in an extreme way when compared to the intent of a Neighborhood Center which is intended for CN zoning.

Applicable Regulations: Any time a commercial use abuts a residential

district or use, an opaque privacy fence is required Development Standards: All required off-street parking and the

connection(s) to a public right-of-way are required to be paved.

In CN districts, “Type 1 Outdoor Display shall be allowed adjacent to a principal building wall and extending to a distance no greater than 5 feet from the wall. Such storage shall not be permitted to block windows, entrances or exits, and shall not impair the ability of pedestrians to use the building.”

Vision Plan Map: Neighborhood Center Related Comp Plan Excerpts: “Commercial properties tend to be

organized in a single use, isolated pattern of development. This form

generates little synergy between businesses and land uses and often results in incompatibility.”

“All residents within each neighborhood

boundary should be able to meet their daily needs within a reasonable and accessible distance from their home.”

“Promote better transition between nearby

commercial and residential use of land and buildings.”

“Rezone or remove any CG/CH zoning from

adjacent to existing neighborhoods.” Adding a CH districts to this area would be a more intensive use than CG/CH and would be contrary to this goal.

“Require a buffer separating commercial,

industrial, or agricultural zoned lands from neighborhoods.”

“Establish transition areas between

commercial areas and nearby neighborhoods.”

“Organize commercial uses in nodes to avoid

deteriorating corridors.”

Special Information

Traffic Concerns: Changing the zoning from residential to commercial will certainly generate additional traffic than if the property remained as is. Armstrong Street is designed to accommodate appropriate commercial traffic.

Parking Requirements: Vary depending upon the use of the property.

Retail sales and repair shops require 1 space for every 200 square feet of floor area.

Parking Provided: no parking spots are currently provided on the lots Density: predominantly low-density residential

development in the surrounding areas to the west. The vision plan also calls for a continuation of the future development of this area as a neighborhood and node near Armstrong and 28th

Notification Required: Yes

Notifications Sent: 7

Responses in Favor: 1 Responses in Opposition: 1

Analysis:

In order to approve this Zone Change request, the City Council members are first required to consider the following criteria: 1. Compatible with Plans and Policies. Whether the proposed amendment is compatible

with the Comprehensive Plan and any other land use policies adopted by the Planning Commission or City Council.

2. Consistent with Zoning Ordinance. Whether and the extent to which the proposed amendment would conflict with any portion of this Zoning Ordinance.

3. Compatible with Surrounding Area. Whether and the extent to which the proposed amendment is compatible with existing and proposed uses surrounding the subject land and is the appropriate zoning district for the land.

4. Changed Conditions. Whether and the extent to which there are changed conditions that require an amendment.

5. Effect on Natural Environment. Whether and the extent to which the proposed amendment would result in significant adverse impacts on the natural environment, including but not limited to water and air quality, noise, storm water management, wildlife, vegetation, wetlands and the practical functioning of the natural environment.

6. Community Need. Whether and the extent to which the proposed amendment addresses a demonstrated community need.

7. Development Patterns. Whether and the extent to which the proposed amendment would result in a logical and orderly pattern of urban development in the community.

The staff recommendation is based upon the statements listed below. The original request for Heavy Commercial is inconsistent with the plans and policies the city has in place for the area. “Neighborhood Centers” are intended for smaller neighborhood-oriented businesses that blend in with the surrounding properties. Staff believes that CH zoning will be inconsistent with the surrounding area and will negatively affect the surrounding properties. A CH district has the potential to alter development patterns within this area. Armstrong Street is designed to carry additional traffic that a commercial activity will likely bring, however there is more to consider than just traffic. High-intensity uses such as pipe

yards, vehicle repair, aggregate material storage, warehousing and freight movement, and industrial services are a necessary use within any community; however, these types of businesses do not fit well directly adjacent to residential properties with no buffer. While it is currently proposed to be used for automotive repair, all of the aforementioned activities would also be allowed by right within a Heavy Commercial zone and future development of this property and neighboring properties must be considered. It is the belief of staff that such a high-intensity usage will have a detrimental effect on the surrounding areas in the future. The Comprehensive Plan utilizes this as a consistent theme throughout the document, and the city’s endorsement and acceptance of this Plan indicate a conscious choice to make decisions like this accordingly. The intent of the Comprehensive Plan and Zoning Ordinance is to buffer less intense uses such as residential neighborhoods from higher intensity uses (such as those allowed in a CH district). Currently, there is commercial envisioned for the east portion of Armstrong Street across from the subject property, while to the west of the subject property, neighborhood-type development is envisioned. In this case, the neighborhood center is the acting buffer between the neighborhood and the more intense commercial activities that could potentially be allowed on the eastern portion of Armstrong Street. It is the opinion of staff that this type of development is more sustainable and less damaging than what is proposed. While any type of development will have some effect on the natural environment, it is believed that the activities allowed within a Neighborhood Commercial (CN) zone create less adverse effects on surrounding properties than those allowed in a CH zoning designation. While there is presently a CH district to the south of the subject properties, staff believes an extension of this district would have detrimental effects on the development of the area and is inconsistent with the plans and policies currently in place. This CH district was created under a very controversial zone change request that both the city staff and Planning Commission argued against approving. A Neighborhood Commercial district will allow for limited vehicle repair and is much less intensive than a full vehicle service would be on the surrounding areas. Limited vehicle service in CN districts allows for two service bays and the replacement of minor vehicle parts, state inspections, tire sales and repair, along with brake repair and replacement of suspension components. Sales and installation of custom parts that do not enhance the performance of the engine or alter the stock components of a vehicle are allowed within CN zones as well. These types of automotive services fit well within a neighborhood and can certainly aid in the development of the neighborhood. Neighborhood Commercial zones allow for Type One outdoor display. A Heavy Commercial zone would not place any limitations on the amount of outdoor storage that could occur on site. This unlimited outdoor storage in conjunction with full service vehicle repair has the potential to seriously alter development patterns and the future development of the neighborhood. Staff believes that a CN zone allowing for limited automotive repair will fit in with the surrounding residential neighborhoods more appropriately than a Heavy Commercial zone would.

Proposed Conditions

N/A

Attachments: excerpt from zoning map, showing the general location within

the City of San Angelo; excerpt from the comprehensive plan vision map highlighting

the subject property; excerpt from zoning map, highlighting subject property; aerial photo, highlighting subject property; draft Planning Commission minutes; citizen responses; and draft ordinance.

Presentation: Jeff Hintz, Planner

Reviewed by: AJ Fawver, Planning Manager (04/05/12)

. Z 12-04: Claudia Perez

A request for approval of a zone change from Single Family Residential (RS-1) to Heavy Commercial (CH) to specifically allow “vehicle repair” as defined in Section 315.I of the Zoning Ordinance on the following property: 2687 & 2695 Armstrong Street, approximately 400 feet south from the intersection of Armstrong Street and East 28th Street. More specifically occupying the Lewis Subdivision, Block 1, Lots 3 & 4, in northern San Angelo.

Jeff Hintz presented the case consistent with the staff report which recommended modification of the request to Neighborhood Commercial (CN) Zoning. Bill Wynne asked if the applicant could do occasional full service auto repair such as changing an engine or transmission with CN zoning. Mr. Hintz responded that this would be a zoning violation. Sebastian Guerrero asked about homes in the vicinity. Mr. Tambunga asked why the zoning ordinance differentiates between serving a transmission vs. replacing a transmission. Mr. Hintz responded that the accumulation and intensity of the replacement tended to have a negative effect on neighboring properties and could also tend to have automobiles left overnight. Chairman Lawrence asked if commercial developments such as a strip mall could be in this area. Hintz responded yes. He noted car washes with a conditional use, restaurants, barber shop, animal clinics, offices, mini-warehouses with Conditional Use, and non-profits among other things would be allowed in this zoning classification Sebastian Guerrero noted that the driveway had already been built and looks nice. Joe Grimes recapped the discussion and asked if CG could be appropriate. Mr. Hintz noted that CG would provide for full service automotive repair with a conditional use. Mr. Lewis added that staff couldn’t recommend approval of a request for CG because of the intensity it allows for the area and that it would be in contrast to the comprehensive plan. Jose Guerrero came forward to speak in favor. He intends to have shop on front of the lots he owns to the west. Jose Guerrero noted that the lot was covered with junk, cleaned up lot extensively and just needs an opportunity to create the business. Bill Wynne asked if engines or other major repairs could take place. Applicant responded yes, occasionally. Joe Grimes asked if the business would be full service Proponent answered he is a general mechanic and that occasionally he may have to remove and switch a transmission and engine. Chairman Lawrence asked what would be allowed under CN. Mr. Hintz responded by reading the allowed auto usages in CN.

Mr. Tambunga asked if the allowed auto repair uses would allow him to have a viable business and the proponent responded yes. Grimes asked why he requested CH if a CN would seem to work with what he was looking to accomplish on the property. The proponent stated that he didn’t understand different levels of zoning that the ordinance defined as limited and full auto service. Mr. Grimes asked what 2-5 year plan for the business is and the proponent stated that he wishes to retain ownership and that San Angelo is growing and he wants to contribute to this growth. Sebastian Guerrero inquired about the next level of zoning up from CN. Mr. Hintz responded that Office Commercial followed by General Commercial, then Office Warehouse, and finally Heavy Commercial was the bass of hierarchy for commercial zoning designations. Mr. Lawrence asked if this would be considered spot zoning and Mr. Lewis stated that staff could look into a possible amendment to the vision plan for this area. Mr. Wynne stated that we have a history of slowing development in area. We shouldn’t restrict them. Darlene Jones mentioned that it sounded like the ordinance was really limiting what could take place at this particular location. Mr. Wynne stated that citizens need a place to get cars fixed in all parts of town. Mr. Grimes made a motion to zone the property General Commercial (CG) with a conditional use allowing for full service vehicle repair. A condition being a privacy fence is installed around the business to shield any outdoor parts or components from public view. Mr. Lewis stated that the ordinance already calls for type 2 storage in CG zones and that the storage is limited to 10% of the site area or 1000 square feet whichever is greater. It was also clarified that a privacy fence would be required along the north and west boundary of the property without any conditions being stipulated. Darlene Jones asked if there had been any shopping centers in this area. Mr. Hintz responded city staff was not aware of any proposals to have a shopping center to the south of the subject property. Mr. Hintz also responded that any plan to have a shopping center on CH property would require a conditional use or a zone change. An amended motion was made by Mr. Grimes and the motion was changed to a General Commercial Zone (CG) with a conditional use allowing for full service vehicle repair with no conditions stipulated. Sebastian Guerrero seconded that motion which passed unanimously 6-0.

AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 2687 & 2695 Armstrong Street, approximately 400 feet south from the intersection of Armstrong Street and East 28th Street. More specifically occupying the Lewis Subdivision, Block 1, Lots 3 & 4 in northern San Angelo, changing the zoning classification from Single-Family Residential (RS-1) to General Commercial (CG) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY

RE: Z 12-04: Claudia Perez

WHEREAS, the Planning Commission for the City of San Angelo and the governing

body for the City of San Angelo, in compliance with the charter and the state law with reference to zoning regulations and a zoning map, have given requisite notice by publication and otherwise, and after holding hearings and affording a full and fair hearing to all property owners and persons interested, generally, and to persons situated in the affected area and in the vicinity thereof, is of the opinion that zoning changes should be made as set out herein; NOW THEREFORE,

BE IT ORDAINED BY THE CITY OF SAN ANGELO:

SECTION 1: That the basic zoning ordinance for the City of San Angelo, as enacted

by the governing body for the City of San Angelo on January 4, 2000 and included within Chapter 12 of the Code of Ordinances for the City of San Angelo, be and the same is hereby amended insofar as the property hereinafter set forth, and said ordinance generally and the zoning map shall be amended insofar as the property hereinafter described: 2687 & 2695 Armstrong Street, approximately 400 feet south from the intersection of Armstrong Street and East 28th Street. More specifically occupying the Lewis Subdivision, Block 1, Lots 3

& 4 in northern San Angelo shall henceforth be permanently zoned as follows: General Commercial (CG) District.

The Director of Planning is hereby directed to correct zoning district maps in the office of the Director of Planning, to reflect the herein described changes in zoning.

SECTION 2: That in all other respects, the use of the hereinabove described

property shall be subject to all applicable regulations contained in Chapter 12 of the Code of Ordinances for the City of San Angelo, as amended.

SECTION 3: That the following severability clause is adopted with this amendment:

SEVERABILITY: The terms and provisions of this Ordinance shall be deemed to be severable in that,

if any portion of this Ordinance shall be declared to be invalid, the same shall not affect the validity of the other provisions of this Ordinance.

SECTION 4: That the following penalty clause is adopted with this amendment:

PENALTY: Any person who violates any provisions of this article shall be guilty of a misdemeanor and, upon conviction, shall be subject to a fine as provided for in Section 1.106 of the Code of Ordinances for the City of San Angelo. Each day of such violation shall constitute a separate offense.

INTRODUCED on the 1st day of May, 2012 and finally PASSED, APPROVED AND ADOPTED on this the 15th day of May, 2012.

THE CITY OF SAN ANGELO

by:____________________________________

Alvin New, Mayor

ATTEST:

by:________________________________ Alicia Ramirez, City Clerk

Approved As To Content: Approved As To Form: _________________________ ________________________ AJ Fawver, Planning Manager Lysia H. Bowling, City Attorney

City of San Angelo


To: City Council members


Subject: Z 12-03, a request for approval of a zone change from Single-Family

Residential (RS-1) to Heavy Commercial (CH) on the following property:

Location: 320 West 26th Street, approximately 650 feet east from the intersection

of North Bryant Boulevard and West 26th Street, more specifically occupying H.O. Byrd Subdivision, the west 128 feet Lot 23 in northern San Angelo.

Purpose: Approval of this request will zone the west 128 feet of Lot 23 Heavy

Commercial (CH).

Contacts: Daniel Anderson 325-658-6539

Herb Hooker, SKG Engineering 325-655-1288 Jeff Hintz, Planner 325-657-4210

Caption: First Public Hearing and consideration of introduction of an Ordinance

amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo

Z 12-03: Daniel Anderson AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE

OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 320 West 26th Street, approximately 650 feet east from the intersection of North Bryant Boulevard and West 26th Street, more specifically occupying H.O. Byrd Subdivision, the west 128 feet Lot 23 in northern San Angelo, changing the zoning classification from Single-Family Residential (RS-1) to Heavy Commercial (CH) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY

Summary: The City Council may:

(1) approve the proposed zone change;

(2) modify the application to some alternative zoning classification believed to be more

appropriate; or (3) deny the proposed zone change

Recommendation: Planning staff recommends modification of the request to include

the entirety of Lot 23. However based upon circumstances, this is one of the only times staff can see rationale where a partial lot rezoning may be appropriate due to circumstances listed within the recommendation section of the report. On April 16, 2012 the Planning Commission by a vote of 6-0, approved the request to zone the west 128 feet of Lot 23 in the H.O Byrd subdivision to Heavy Commercial (CH).

History and Background:

General Information

Existing Zoning: Single-Family Residential (RS-1) Existing Land Use: Storage and materials yard Surrounding Zoning/Land Use: North: ML & RS-1 Storage & materials yard West: CG/CH Auto parts store and future clinic South: CH & ML Residences & storage yard East: ML Telecommunications business

Thoroughfares/Streets: West 26th Street is defined as a “local street.”

“Local streets” are designed to carry light neighborhood traffic at slower speeds.

Bryant Boulevard is defined as a “major arterial” and is designed to connect freeways and other arterials. Access to these types of streets is deemed secondary while mobility is the primary function.

Zoning History: No previous zoning cases on the property

Vision Plan Map: Commercial Related Comp Plan Excerpts: “Within industrial areas, allow some land to

be designated for other compatible uses of commercial employment, to encourage stable employment base.”

Special Information

Traffic Concerns: Changing the zoning of this site is not expected to generate traffic that the site wouldn’t normally see.

Parking Requirements: Warehouses and storage yards require 1 parking

space for every 4 employees Parking Provided: it appears no paved spots are provided Related Specific Use Standards: Section 511.F.3 of the Zoning Ordinance

states that, “All areas used for required off- street parking shall be paved, unless specifically exempted by other provisions of this section.”

Density: low density, high intense uses in the area Notification Required: Yes Notifications Sent: 8

Responses in Favor: 0 Responses in Opposition: 0

Analysis:

In order to approve this Zone Change request, the City Council members are first required to consider the following criteria: 1. Compatible with Plans and Policies. Whether the proposed amendment is compatible

with the Comprehensive Plan and any other land use policies adopted by the Planning Commission or City Council.

2. Consistent with Zoning Ordinance. Whether and the extent to which the proposed amendment would conflict with any portion of this Zoning Ordinance.

3. Compatible with Surrounding Area. Whether and the extent to which the proposed amendment is compatible with existing and proposed uses surrounding the subject land and is the appropriate zoning district for the land.

4. Changed Conditions. Whether and the extent to which there are changed conditions that require an amendment.

5. Effect on Natural Environment. Whether and the extent to which the proposed amendment would result in significant adverse impacts on the natural environment, including but not limited to water and air quality, noise, storm water management, wildlife, vegetation, wetlands and the practical functioning of the natural environment.

6. Community Need. Whether and the extent to which the proposed amendment addresses a demonstrated community need.

7. Development Patterns. Whether and the extent to which the proposed amendment would result in a logical and orderly pattern of urban development in the community.

The staff recommendation is based upon the statements listed below. Partial lot rezoning has been researched by staff at the request of the Planning Commission in July of 2011, and it was found that generally with a few exceptions that partial lot rezoning is not done by cities that were researched. Abilene and Lubbock occasionally will rezone portions of lots instead of the entire lot, but generally recommend against it unless special circumstances present themselves. Having a lot with 2 different zoning designations creates a lot with 2 different sets of regulations. Having said that, staff has worked with the proponent and it has been determined that special circumstances are present in this case. The proponent has federal contracts that mandate the business to be operated within a manufacturing zone; zoning only a portion of the lot seems to be the only scenario that will work with the goals of the proponent and the Comprehensive Plan for the city. Staff feels that in this instance, special circumstances apply that make sense in rezoning only a portion of the lot. The requested Heavy Commercial (CH) zone is consistent with the plans and policies of the city as well as with the Zoning Ordinance. The vision for the future of this area calls for “Commercial” and a CH zone fits this designation. The Zoning Ordinance seeks to buffer higher-intensity uses from lower-intensity uses and staff feels this particular property would be a location where a CH zoning designation would fit this vision. North Bryant is not appropriate for heavier intensity uses, but the side streets in close proximity make for appropriate locations for these types of activities. The subject property is used as a storage yard for materials used in conjunction with construction and communications services. While this type of facility seeks to have access to a major arterial such as Bryant, it is not the type of use that should necessarily front onto Bryant. Staff believes this location is a successful fit for a CH district. The development patterns of the area are not expected to be altered by this zone change. The area is already being used for heavily intensive uses and a zone change from RS-1 to a CH district is not expected to change the development of the area. Along similar lines, staff does not feel this zoning designation will change conditions that would necessitate any type of amendment to the zoning ordinance. This zone change is also

not expected to have any adverse effect on the natural environment as the property is currently in use. While staff does recognize that there are some residential uses to the south of the subject property, it is believed that reducing the intensity of the uses allowed in this area with a CH zoning designation will be a benefit to this lower-intensity, residential use. Staff does not recommend heavier-intensity uses and zoning districts in tandem with residential development in most cases, but in this case a lower-intensity zoning designation will be a benefit to the neighbors when compared to the Light Manufacturing (ML) zoning that is currently in place in this neighborhood. While a CH is not optimal for the residences in the area, it is deemed by staff to be a better alternative than the somewhat-present Light Manufacturing zoning district which currently encompasses the eastern portion of the lot. The residences to the south of the subject property are envisioned as “commercial”; in the future, this area should develop in this vision the Comprehensive Plan establishes. In the meantime, the applicant’s business will be allowed to continue and is allowed by right in CH zoning, and the neighboring residential uses will see potential future development that is less intrusive and less intense.

Attachments: excerpt from zoning map, showing the general location within

the City of San Angelo; excerpt from the comprehensive plan vision map highlighting

the subject property; excerpt from zoning map, highlighting subject property; aerial photo, highlighting subject property; draft minute excerpt from Planning Commission Meeting; and draft ordiance.

Presentation: Jeff Hintz, Planner

Reviewed by: AJ Fawver, Planning Manager (04/11/12)

A. Z 12-03: Daniel Anderson

A request for approval of a zone change from Single-Family Residential (RS-1) to Heavy Commercial (CH) on the following property:

320 West 26th Street, approximately 650 feet east from the intersection of North Bryant Boulevard and West 26th Street, more specifically occupying H.O. Byrd Subdivision, the west 128 feet of Lot 23 in northern San Angelo.

Planner Jeff Hintz presented the case consistent with the staff report which recommended approval of a zone change from RS-1 to CH on the entirety of Lot 23. Bill Lawrence asked if there was verification of the partial zoning Mr. Lewis and Mr. Hintz responded that they believed it would be necessary but the proponent could better answer that question. Sam Tambunga and Bill Wynne noted the appropriateness of the request based on the special circumstances. Joe Grimes asked what the taxing implications were and Mr. Hintz and Mr. Lewis responded they were not qualified to address this as the Tom Green County Appraisal District levies the taxes. Mr. Grimes asked if there were other lots had been partially zoned. Mr. Hintz responded that there are several that occur already within the city but it is not staff’s policy to create this if it can be avoided. Chairman Lawrence opened the public hearing. Herb Hooker came forward to speak in favor of the item. He noted staff’s work to avoid a change to the Vision Plan because the original ML request was in conflict. He noted his belief that the staff report doesn’t note strong opposition to partial lot zoning. He also gave background about Shannon Medical’s new clinic near the subject property. Joe Grimes asked if this was all to avoid a screening fence. Mr. Hintz noted that the fence was required, but it would still be good to have the property rezoned anyhow. Mr. Anderson noted that his contract doesn’t’ require manufactured zoning, but there is a product specification that requires manufacturing in a manufacturing area. Bill Wynne asked about variance from the fencing requirement and Mr. Lewis responded that would be the prerogative of the Zoning Board of Adjustment. It was also pointed out by Mr. Hintz and Mr. Lewis that this would accomplish a city goal of zoning property appropriately. Bill Wynne moved to approve the zone change request on the west portion of the lot. Sam Tambunga seconded the motion which passed unanimously 6-0.

AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 320 West 26th Street, approximately 650 feet east from the intersection of North Bryant Boulevard and West 26th Street, more specifically occupying H.O. Byrd Subdivision, the west 128 feet Lot 23 in northern San Angelo, changing the zoning classification from Single-Family

Residential (RS-1) to Heavy Commercial (CH) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY

RE: Z 12-03: Daniel Anderson

WHEREAS, the Planning Commission for the City of San Angelo and the governing

body for the City of San Angelo, in compliance with the charter and the state law with reference to zoning regulations and a zoning map, have given requisite notice by publication and otherwise, and after holding hearings and affording a full and fair hearing to all property owners and persons interested, generally, and to persons situated in the affected area and in the vicinity thereof, is of the opinion that zoning changes should be made as set out herein; NOW THEREFORE,

BE IT ORDAINED BY THE CITY OF SAN ANGELO:

SECTION 1: That the basic zoning ordinance for the City of San Angelo, as enacted

by the governing body for the City of San Angelo on January 4, 2000 and included within Chapter 12 of the Code of Ordinances for the City of San Angelo, be and the same is hereby amended insofar as the property hereinafter set forth, and said ordinance generally and the zoning map shall be amended insofar as the property hereinafter described: 320 West 26th Street, approximately 650 feet east from the intersection of North Bryant Boulevard and West 26th Street, more specifically occupying H.O. Byrd Subdivision, the west 128 feet Lot 23 in northern San Angelo shall henceforth be permanently zoned as follows: Heavy Commercial (CH) District.

The Director of Planning is hereby directed to correct zoning district maps in the office of the Director of Planning, to reflect the herein described changes in zoning.

SECTION 2: That in all other respects, the use of the hereinabove described

property shall be subject to all applicable regulations contained in Chapter 12 of the Code of Ordinances for the City of San Angelo, as amended.

SECTION 3: That the following severability clause is adopted with this amendment:

SEVERABILITY: The terms and provisions of this Ordinance shall be deemed to be severable in that,

if any portion of this Ordinance shall be declared to be invalid, the same shall not affect the validity of the other provisions of this Ordinance.

SECTION 4: That the following penalty clause is adopted with this amendment:

PENALTY: Any person who violates any provisions of this article shall be guilty of a misdemeanor and, upon conviction, shall be subject to a fine as provided for in Section 1.106 of the Code of Ordinances for the City of San Angelo. Each day of such violation shall constitute a separate offense.

INTRODUCED on the 1st day of May, 2012 and finally PASSED, APPROVED AND ADOPTED on this the 15th day of May, 2012.

THE CITY OF SAN ANGELO

by:____________________________________

Alvin New, Mayor

ATTEST:

by:________________________________ Alicia Ramirez, City Clerk

Approved As To Content: Approved As To Form: _________________________ ________________________ AJ Fawver, Planning Manager Lysia H. Bowling, City Attorney

City of San Angelo Finance Department



From: Laura Brooks, Budget Analyst, Sr.


Contact: Morgan Trainer, Budget Manager 653-6291

Caption: Regular (1st reading) Consent (2nd reading)

First public hearing and introduction of an Ordinance amending the 2011-2012 Budget for new projects, incomplete projects, and grants.

Summary: This proposed amendment contains the following items (additional information attached):

City of San Angelo Operating Budget

• Community and Economic Development Technology • Fire Station #4 Site Preparation • Rio Vista Park Renovation • Airport Electric Gate • Air Service Development Program Grant • Twin Buttes Pumping System • Water Treatment Chemicals • Outer Burial Containers • City Hall • Livestock Barn – SASSRA Donation

City of San Angelo Development Corporation Budget

• Affordable Housing

History: See attached Budget Amendment Request memorandum.

Financial Impact: $2,292,359 (see attached detail on Exhibit A of the Ordinance)

COSA Operating Budget $1,996,348

COSA Development Corporation Budget $296,011

Related Vision Item (if applicable): N/A

Other Information/Recommendation: Staff recommends approval.

Attachments: Ordinance including Exhibit A; Department request memos

Presentation: N/A

Publication: N/A

Reviewed by Service Area Director: Michael Dane

AN ORDINANCE OF THE CITY OF SAN ANGELO AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011, AND ENDING SEPTEMBER 30, 2012, FOR NEW PROJECTS, INCOMPLETE PROJECTS, AND GRANTS.

WHEREAS the City of San Angelo has determined that new projects not included in the current budget should begin, and

WHEREAS the City of San Angelo has determined that certain budgeted amounts should be amended due to project changes and unforeseen circumstances, and

WHEREAS the resources necessary for these changes are available;

NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS THAT:

The City’s budget for fiscal year 2011-2012 be amended by the amounts contained in Exhibit A.

INTRODUCED on the 1st day of May, 2012, and APPROVED and ADOPTED on this the 15th day of May, 2012.


__________________________________ Alvin New, Mayor

ATTEST: __________________________________ Alicia Ramirez, City Clerk

Approved as to Content and Form:

__________________________________ Michael Dane, Interim City Manager

City of San Angelo Proposed Budget Amendment Exhibit A

Fund Number Fund Name

Total Revenue

Amendment

Total Expenditure Amendment

Net Benefit/

(Cost) COSA Operating Budget 101 General Fund 256,972 256,972 0

103 Intergovernmental 66,000 66,000 0

220 Airport Operating Fund 500,000 515,016 (15,016)

260 Water Enterprise Fund 0 527,010 (527,010)

440 Fairmount Cemetery 12,700 6,350 6,350

502 General Capital Projects 275,000 275,000 0

514 2011A C.O. 350,000 350,000 0

Sub-Total 1,460,672 1,996,348 (535,676) COSA Development Corporation Budget

Development Corporation Fund

296,011 296,011 0

Totals 1,756,683 2,292,359 (535,676)

City of San Angelo

Proposed Budget Amendment Additional Information

Project/Need Source of Funding Revenue Expense Net Benefit/

(Cost) CED Technology Sales Tax Revenue 34,271 34,271 0

Fire Station #4 Site Preparation Sale of Property 222,701 222,701 0

Rio Vista Park Renovation

CDBG contingency, SASSRA Donation

66,000 66,000 0

Airport Electric Gate Airport Fund Balance 0 15,016 -15,016

Air Service Development Program Grant

Federal Department of Transportation Grant

500,000 500,000 0

Twin Buttes Pumping System

Water Enterprise Fund Balance

0 327,010 -327010

Water Treatment Chemicals

Water Enterprise Fund Balance

0 200,000 -200000

Outer Burial Containers

Sale of Outer Burial Containers

12,700 6,350 6,350

City Hall Project

Sale of Equipment ,Sales Tax Revenue

275,000 275,000 0

Livestock Barn

Donation from San Angelo Stock Show and Rodeo Association

350,000 350,000 0

COSA Development Corporation Budget

Affordable Housing

296,011 296,011 0

Totals 1,756,683 2,292,359 (535,676)

City of San Angelo



From: Shawn Lewis, Director of Community & Economic Development


Contact: Shawn Lewis, 657-4210; Phil Neighbors, 655-4136

Caption: Consent

Approval of a $7,000 contribution to the Concho Valley Transit District to provide local matching funds for creation of a new bus route to serve Goodfellow Air Force Base and major retail and entertainment destinations.

Summary:

Following discussions with Goodfellow Air Force Base leadership and Pentagon officials regarding the need for public transportation to and from Goodfellow, the Chamber of Commerce, Workforce Development Board staff and City staff have worked with the Concho Valley Transit District (CVTD) to establish a new route that includes Goodfellow. The route would be funded by $9,000 in federal dollars and a local match of $9,000.

History: During last year’s delegation visit to Washington D.C., Pentagon officials—including three former Goodfellow base commanders—expressed to San Angelo officials that private transportation services to and from downtown, the mall and other destinations were inadequate. The Pentagon officials requested that the community consider public transportation options. Over the last year, representatives from CVTD, the Chamber, the City and other interested individuals from the Concho Valley Workforce Development Board (Johnny Griffin) and Downtown San Angelo (Lee Pfluger, Don Johnson and Leeann Bailey) have met to discuss how the route could work. Goodfellow Air Force Base conducted a survey of all base personnel about the demand for public transportation. The survey showed a strong desire for this transportation option. CVTD Director Sean Scott has come up with federal dollars that he can use to match local dollars and fund the route. For service June 1 to September 31, the total cost would be $18,000 with $9,000 funded by the Federal Transportation Administration, $7,000 funded by the City and $2,000 funded by the Chamber of Commerce. The route would be three days per week (Thursday, Friday, and Saturday) and start at Goodfellow and stop at the following points of interest: downtown,

Tinseltown, Sunset Mall, Walmart, Southwest Plaza shopping center (on Knickerbocker), Foster Field, Stadium Lanes shopping center and then back to Goodfellow. The route will deviate on demand, meaning that riders could request stops, at, for instance, Buffalo Wild Wings or any other business along the route.

Financial Impact: $7,000

Related Vision Item

(if applicable):

Downtown revitalization, BRAC-proofing Goodfellow Air Force Base


Staff recommends approval of the expenditure.

Attachments: N/A

Presentation: N/A

Publication: N/A


Shawn Lewis


City of San Angelo


To: Mayor and City Council members

From: AJ Fawver, Planning Manager

Subject: Permission to enter into negotiations with top ranked

consulting group in response to CED-05-11 Contacts: AJ Fawver, Planning Manager 657-4210

Caption: Discussion and direction regarding options for preparation of sub-district planning document as outlined in CED 05-11 for Lake Nasworthy

Summary: At the directive of City Council and the City Manager, the Planning Manager put together a RFQ (Request for Qualifications) and worked with the Purchasing Director to put this RFQ out to solicit responses from a variety of firms. Once a committee selected the most qualified firm to produce this plan, the Planning Manager asked the Council for permission to enter into negotiations with the firm, which was approved on February 21st. While the next step would technically be to approach the Council for permission to enter into a contract, staff believes there to be a legitimate benefit to first having a thorough presentation from the top ranked consulting group, discussing and identifying the costs, processes, services, expectations, and options for this project, to maintain a clear direction from the Council on how to move forward prior to entering into a contract. This helps articulate expectations and understanding of possibilities. As such, the consulting group has agreed to present this information. On May 14th, the consulting group will be presenting this information to the selection committee who ranked this group first, in order to obtain a recommendation for the Council to consider.

Background: Beginning in June of 2011, the City Council reviewed several items related to Lake Nasworthy; these included:

• an annexation of a now-defunct power plant located in the area; • amendments to ordinances regulating areas around Lake Nasworthy,

specifically those recreational in nature; • the entering into negotiations between the Parks Director and a firm slated

to provide an update to the Parks and Recreation Master Plan; • the hearing of zone changes in and around the Lake Nasworthy addition;

and, • discussions of investment in and around the Lake Nasworthy area to

capitalize on this asset.

In response to these continued discussions of the area, staff put together an RFQ that was published to solicit responses from firms with experience in master planning for areas with value in tourism, recreation, and who understood the unique characteristics of waterfront development. Seven firms submitted packages outlining their qualifications to complete and coordinate such a project. A selection committee consisting of the members listed below reviewed these packages and, based on their scores, narrowed down the list to three finalist groups.

• Paul Alexander, Council member, SMD 1; • Alvin New, Mayor; • AJ Fawver, Planning Manager; • Shawn Lewis, Director of Community & Economic Development; • Elizabeth Grindstaff, Assistant City Manager; and • Will Wilde, Director of Water Utilities.

Once a “short list” was determined, the three finalist firms were invited for interviews. As a requirement of the interview opportunity, the firms were asked to attend the public meeting being held by the Parks Department to solicit public input for their ongoing update to the Parks and Recreation Master Plan, specifically a discussion of Lake Nasworthy. The following day, interviews were held with each firm and a committee consisting of the members listed below, whose scores were combined to assess the most qualified of the firms.

• Paul Alexander, Council member, SMD 1; • Alvin New, Mayor; • Tad Logan, President, Lake Nasworthy Homeowners Association; • Tony Villarreal, COSADC; • Carl White, Parks Director; • Lauren Shrum, Texas Outdoor Consulting (currently conducting the update

to the Parks and Recreation Master Plan); and • AJ Fawver, Planning Manager; • Shawn Lewis, Director of Community & Economic Development; and

• Elizabeth Grindstaff, Assistant City Manager. Gateway Planning Group’s presentation garnered responses from the committee regarding:

• their data-driven approach; • their business “matchmaking” abilities (connections with over 100 facilities); • their focus on public involvement; • their comprehension of the tourism component of the area paired with the

neighborhood component; • their extensive experience in waterfront planning and projects; • their personalized, detailed approach; and • their urge to make recreational opportunities year-round to maintain flow of

tourism; and, • their understanding of the market feasibility and market analysis.

Once direction is given, staff will then seek permission to enter into a contract, or can move to the next consulting group in order of their final ranking, to negotiate further.

Related Vision Item: Provide adequate amenities for all neighborhoods. Attract reinvestment. Develop strategic plan for recruitment. Examine liquidation of underutilized City properties. Financial Impact: None at this time; expenditures will be part of the

contract process. Attachments: Excerpts from RFQ CED 05-11, outlining desired

services and selection criteria Publication: None required. Reviewed by: J. Shawn Lewis, Director of Community & Economic

Development (05/11/12)

The City is seeking to hire a qualified consultant firm or team to provide professional land use planning services, specifically to lead the City's efforts in preparing an addendum to the 2009 Comprehensive Plan; this addendum would create a 7th sub-district concept specifically centered on Lake Nasworthy.

A response to this RFQ shall include methodology and approach, including a timeline, for performing necessary research and preparing this addendum. The addendum should focus on the following:

1. Select and create boundaries for final study area (a “sub-district) surrounding Lake Nasworthy;

2. Collect data and prepare graphics illustrating the sub-district from a variety of perspectives, such as current buildings and uses, tenant profiles, sale and lease points and other data that affect the area’s competitive position in the market;

3. Provide analysis of the following:

a. Ownership of property adjoining all edges of Lake Nasworthy;

b. Tourism and recreational opportunities to maximize activity within the sub-district;

c. Data collected from surveys previously distributed by Parks Department staff regarding activities and facilities around Lake Nasworthy;

d. Land use, water, recreation and resource management issues;

e. Accessibility of sub-district by multi-modal traffic;

f. Relationship between local land use activities and the lake environment; and

g. The role of the sub-district from a regional perspective.

4. Identify the following:

a. Opportunities, constraints, and perceived issues relative to the study area;

b. Environmental concerns and opportunities relative to the study area;

c. Potential projects that could be pursued to attract and leverage investment in the subject area; and

d. Action-oriented recommendations for land use policy and stewardship approaches for future needs.

5. Conduct public input process, to include:

a. Identification of key stakeholders for a series of interviews, the results of which will be summarized and used to pinpoint problems and opportunities, as identified by local residents, property and business owners;

b. Prepare for and conduct two (2) public meetings in the area to facilitate discussions aimed at identifying land use and growth management, sustainability, tourism, economic development, and related issues;

6. Draft a sub-district chapter for inclusion in the 2009 San Angelo Comprehensive Plan that mirrors the style and layout of the attached example. This chapter should include, at a minimum, the following:

a. Boundaries of the area;

b. The concept "challenge" and "solution";

c. A concept "label" with a description and appropriate graphic showing area affected by this concept;

d. Barriers which impede the success of the sub-district;

e. Analysis of the market opportunities for the area, classified by "short-term" (1-5 years) or "long-term" (5-10) years;

f. Suggestions of urban design elements to contribute to and compliment the area;

g. Public-private strategies that could help address the challenges, barriers, and solution described for the area;

h. Recommendations based on the completion of Items 1-5 above; and

i. Selection of an area that could be used as a case study to illustrate the concept (a “catalyst”), and that is part of the selected sub-district - include graphic(s) that demonstrate the concept;

REQUIREMENTS

A qualified consultant should demonstrate the following minimum qualifications to be considered.

1. Applicable experience in and knowledge of basic legal issues related to land use planning. 2. A description of all services available to the City by the firm. 3. At least five (5) professional client references for the principal consultant, project manager, and the firm as a whole. 4. A consultant list of the proposed project team, if applicable. 5. Any and all conflicts of interest or potential conflicts of interest shall be disclosed, including any work being done for any

landowner or developer in the City. 6. Experience in giving presentations, moderating, and facilitating public meetings. 7. Applicable knowledge of integrating land use planning and market analysis. 8. Applicable experience in planning areas with an emphasis on tourism and/or recreation.

SELECTION PROCESS

All responses will be evaluated by a Selection Committee and those respondents determined to be most qualified for a short list may be invited to attend an interview, at the respondent’s own expense. The City shall not incur any costs for response preparation and/or submittal of proposal.

The Committee will evaluate all responses based on the established criteria, to include professional qualifications, background, training, experience, and project-assigned staff qualifications, etc. The City reserves the right to negotiate the final fee schedule, prior to recommending professional services contract for award. EVALUATION OF RESPONSES & SELECTION CRITERIA

1. The Selection Committee shall evaluate and score all of the responses that are submitted. Evaluation ratings will be based on 100-

point scale.

1. Experience in preparing plans for targeted areas ................................. 25 Points 2. Previous Projects..................................................................................... 15 Points 3. Ability ....................................................................................................... 10 Points 4. Familiarity with the City .......................................................................... 05 Points 5. Project Personnel .................................................................................... 05 Points 6. Information from references ................................................................. 15 Points 7. Knowledge/Experience in Planning for Tourism and Recreation Venues .......................................................................... 25 Points

2. The Selection Committee will determine the most qualified Respondent(s) and may invite them for an interview with members of

the Selection Committee.

3. The City reserves the right to request clarification or additional information specific to any submission after all submissions have been received.

4. Should an interview be requested, respondents should be prepared for 20 minutes of presentation and 15 minutes of questions and answers.

5. City staff shall recommend the most qualified firm to the City Council and request authority to enter into contract negotiations.

6. When services and fees are agreed upon, the selected Respondent shall be offered a professional services contract subject to City

Council approval.

7. Should negotiations be unsuccessful with the Respondent receiving the top score, the City shall enter into negotiations with the next highest ranked Respondent. The process shall continue until an agreement is reached a qualified Respondent.

8. This RFQ does not commit the City to pay for any direct and/or indirect costs incurred in the preparation and presentation of a

response. All finalist(s) shall pay their own costs incurred in preparing for, traveling to and attending the interviews.

SAN ANGELO CONVENTION & VISITORS BUREAU

20L2lst Quarter Report

January March

1. Convention Activities... .. . ... 1 - 13

2. Visitor Statistics... 14 - 18

3. Marketing and Promotions. 19 - 36

4. Financials. .....37 - 40

I

CONVENTION ACTIVITIES

SAN A]VGELOCO]YVE]VTIOIV & VISITORS B(TREAT]

2012 7" QuurterJanuary- March

Assisted with 19 conventions, meetings, sporting events ormotor coach tours

o Projected attendance: 22^014

o Projected room nights: 3.572

o Average length of days spent: 2.5 days

o Total Economic Impact: $5.172,404

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MARKETING EFFORTS

CONVENTION & VISITORS BUREAU

Reflecting totals for l st quarter

January - March, 2012

Advertising inquiries

Web-page inquiries

Phone inquiries

Visitors welcomed

6,264

15,173

309

2,059

14

San Angelo Visitor Center Statistics

BY STATE JanuarY - March 2012

STATES

ww,iW&) '...,r|:::t t:lr:.,::,t.:|,liiilLi:laWWtWliillihi;,|llllill,/liit),1i,,/;// ,.:.:' ,,,r1,,,.;

Texas s51 .J

New Mexico 122 3

California 98 5

Colorado 68 A

Florida 64 14

Minnesota 58 3

Wisconsin 56 cJ

lllinois 48 +

lndiana 42 J

Ohio 41 6

idaho 30 IArizona 30 4

Kansas 25 o0

Missouri 25 6

Georoia 23 ITennessee 23 4

New York 23 18

Washinqton 19 6

Oreqon 18 6

Oklahoma 16

Michiqan 14 IWvomino 14 12

Alaska 13 7

Louisianna 13 5

Virqinia 12 6

Nebraska 11 4

Pennsvlvania '10 J

Montana I IUtah I 12

North Carolina o 3

Alabama I J

New Jersev 72J

Arkansas 7 3

Marvland 6 2

West Virqinia 5 8

South Dakota 5 16

nevada 5 o

New Hamnshire 4 30

kentuckv 3 7

Massachusetts 2 10

lowa 2 1

Washinqton 1 30

TOTAL 1948

15 15

San Angelo Visitor Center StatisticsJanuary - March 2012

INTERNATIONAL

iNlr$

Canada 55 4

United Kinqdom o 4

Germanv 7 7

Australia 6 2

Eovot 6 3

Switzerland 6 3

Aroentina 4 J

Japan J 5

Poland 2 2

Austria 2 1

Mexico 2 1

Afdca 2 I

France 2 5

Italv 2 2

lreland 2 4

lndia 1 1

Denmark 1 14

TOTAL 111

CUMULATIVE 2059

16 16

San Angelo Visitor Center StatisticsTexas Cities, January - March,2012

CITY COUNT DAYS STAY

Houston 72 3

Midland 65 3

Lubbock 47 2

San Antonio 45 2

Abilene 41 1

Austin 41 I

Fort Worth 34 2

Odessa 26 2

Bio Sorino 24 1

Amarillo 21 1

Mission 17 1

Humble 16 2

Del Rio 16 2

Georgetown 14 2

Dallas 13 2

El Paso 12 5

Round Rock 11 2

Aloine I 3

Wichita Falls I 2

Corous Christi I 2

Lonqview 8 2

Aubrev I 4

Sweetwater 8 1

Miles I 2

Pfluoerville 8 2

Levelland 7 2

Arlinoton 7 2

New Braunfels 7 I

Waco 7 2

Granburv 7 3

Knoxville 7 2

Graoevine 6 4

Kempner 6 2

Anna 6 2

Coooeras Cove 6 2

Gainesville 6 10

Cleburne 6 2

Justin 6 1

Teaoue 6 2

Livinqston 5 2

Steohenville 5 3

Killeen 5 16

17

Entered befrween 1/1/2012 and 3/31/2012

Total Avg.Stay Total Avg.StayPurpose Visitors (Dayl Purpose Visitors (Duys)

Walk-Ins by Purpose of Visit

1,101 3

283 5

239 7

205 '10

Leisure

Family

Horseman

Business

Passing through 150 1

81 3

Total number of visitors: 2'059

Page 1 of 1 5/912O12 1O:37

San Angelo Gonvention & Visitors Bureau418 West Avenue B - San Angelo, TX 76903

[email protected]

18

Occupancy Tax 2012

JANUARY 56,645.60 JANUARY 72,890.53

FEBRUARY 45,857.29 FEBRUARY 46,550.21

MARCH 45,828.2r MARCH 6L,520.7t

APRIL 68,3r9.7L APRIL 9L,559.59

MAY 48,934.66 MAY

JUNE s7,726.45 JUNE

JULY 10L,738.34 JULY

AUGUST 67,2L2.96 AUGUST

SEPTEMBER 86,824.34 SEPTEMBER

OCTOBER 59,557.5L OCTOBER

NOVEMBER 59,O79.34 NOVEMBER

DECEMBER 80,378.23 DECEMBER

788,r02.64 272,521.O4

19

Smith Travel Research Report (STR)

March,20t2

Occ % ADR RevPAR Percent Ghange from March 2011

2012 2011 2012 2011 2012 2011 0cc ADR RevPAR Room Rev Room Avail Room Sold

San Angelo 69.f 59.7 75.30 70.77 52.55 42.25 16.e 6.4 24.4 24.3 -0.1 16.8

Abilene 56.i 58.1 73.12 71.5i 41.36 41.57 -2.7 2.2 -0.5 1.6 2.2 -0.6

Midland 85.( 73.0 114.72 78.5f 97.53 57.33 16.t 46.0 70.1 70.1 ,0.0 16.5

Odessa 89.: 78.6 110.57 74.5! 98.69 58.60 13.f 48.3 68.4 68.5 0.0 13.6

Lubbock 65.1 64.4 74.00 71.8t 48.17 46.27 t- t 3.0 4.1 6.0 1.8 2.9

Kerrville 53.( 45.9 76.30 73.57 40.46 33.73 15.7 3.7 20.0 20.0 0.0 15.7

Amarillo 61 61,7 70.40 67.02 43.47 41.35 0.1 5.0 5.1 8.1 2.8 2.9

Wichita Falls 50.2 53.7 63.08 62.8S 31.69 33.78 -6.: 0.3 -6.2 -6.2 -U.U -6.5

Killeen 59.8 51.3 66.75 69.1 39.90 35.51 '16.f -3.5 12.3 6.2 -5.4 10.1

Longview 59,0 56.7 64.34 62.0r 37.93 35.20 ?c 3.7 7.8 7.8 0.0 3.9

Occ % ADR RevPAR Percent Change from YTD 2011

2012 2011 20't2 2011 2012 2011 Occ ADR RevPAR Room Rev Room Avail Room Sold

San Angelo 66.0 56.2 76.3C 70.2f 50.40 39.50 17.t 8.5 27.6 27.1 -0.1 17.5

Abilene 50.1 50.0 72.58 70.1 36.35 35.'11 0.1 3.5 3.6 5.8 2.2 2.2

Midland 83.0 65.7 108.92 77.7( 90.41 51 .13 26.i 40.0 76.8 76.7 -0.0 26.2

0dessa 86.7 74.9 104.93 73.1 90.97 54.84 15.7 43.4 65,9 69.S 2.4 18.5

Lubbock 58.4 58.C 72.55 68.9t 42.41 39.93 0.t 5.4 6.2 7.3 1.0 1.9

Kerrville 40.6 38.€ 71.20 69.74 28.90 26.88 2.1 7.5 OTU-L 0.9 6.2

Amarillo 53.6 53.4 67.5€ 65.01 36.21 34.71 0.4 3.9 4.3 7.3 2.8 3.2

Wichita Falls 43.9 45.! 62.89 bt.tl 27.58 28.28 1E 1.1 -2.5 -5.4 -3.0 -6.5

Killeen 56.7 56.7 66.9: 70.44 37.97 39.94 0.1 -5.0 -4.9 -10.1 -5.4 -5.4

Longview 52.8 52.4 64.24 62.34 33.9t 32.61 0.i 3.1 3.8 6.2 2.3 3.C

Properties Rooms

Census Sample Census Sample

San Angelo 28 18 1 956 1510

Abilene 44 2t 3366 2083

Midland 34 11 2785 1 631

Odessa 34 1 2652 1932

Lubbock 61 3€ 5072 3870

Kerrville 17 1 10s2 864

Amarillo 75 41 5667 4118

Wichita Falls 34 lz 2$A 2054

Killeen 36 2C 2279 1 531

Longview 37 2t 2484 1412

20

Chicken Farm Art Center

2505 Martin Luther K'in& Blvd,;

lst SaturdaY; J€nua,ry 7th

'FMl: 325-653-4396

chickenfa rmartcenter.com

JANUARY 2OT2 - IT ALL STARTS IN SAN ANGELO

'{,/1fti,;twuuARY lerHiit'Nt Gelle'ties, Music, Fine; Dtining, Free Trolley

FMI: 325-655-2345

downtownsana ngelo.com

Celebration of Champions - 1st Community Federal Oredit Union Spur Arena10 day of events starts January 28th and includesWorld's Greatest Horseman competitions.

For Additional lnformation: Stock Show & Rodeo office: 325-653-7785

21

FEBRUARY 4th

1" SaturdayAt the Old Chicken Farm Art Center

2505 Martin Luther King Blvd.FMI: 325-653-4936

www.chickenfarmartcenter.com

FEBRUARY

2,9, L6,23

Art Thursdays at theSan Angelo Museum of Fine Arts1 Love StreetFMI: 325-553-3333

www.samfa.org

SmfurGELODownhone - Uptown - froodtines

FEBRUARY 1ST . sTH CELEBRATION OF CHAMPIONSWORLD,S GREATEST HORSEMAN

At the 1" Community Federal Credit Union Spur ArenaTICKETS: ln advance -3 day pass S12 or 55 per day

FMI: 325-653-7785

DOWNTOWN ART WALK

FEBRUARY 16TH

Museum & GalleriesMusicMuralsShoppingDiningFree Trolley

: FMI: 325-655-2345www.downtow,nsa na nee lo. com

San Angelo Wine & Food FestivalFebruary 1lthWINE & DINE GOURMET DINNER

feoturing chef Nathqn Lyon.

Event includes:

tl Cocktails and music

ll 5 course dinner

t( Premium Wines

l( Live grand auction

FMI: 325-653-6793

www.sa nangeloa rts.com

FEBRUARY 2ND National Prayer BreakfastMcNease Convention Center,500 Rio Concho Drive6:00 am Continental Breakfast then ProgramFeaturing Keynote Speaker: RUTH GRAHAM

$5 contribution 22

FEBRUARY 4

1"t Saturday at theChicken Farm Art Center

Enjoy"l- greatfamily-oriented activities'.1- featured works invited artists'! Art Genter Studios

2505 Martin Luther King Blvd.32s-6s3-4936

www. ch ic ke nfa rmartcente r. com

Tafentine's Dary t{earts & B,oses

Dinner & Dancetsentwood Country C[ub

zttt Cfubhsuse La:ne

Sociafhour * tsuffet Dinner * Dancingtvlusic 5y: "yartfare"

ftvll: 3zS-gag-568t

RODEONIGHT

music of greatmovies €t TY stloavs.

FMI: tzs-6te-sa77

FEBRUARY IOIl

3 NEW Art Fxhibit Openin$s:Brushed * Burnished * Beleweled

At the$an Angelo tluseumof Fine llrtsI Love Street

325.653-8333 23

Flip through the pages

MARCH.2012$*n&ruGam$o#n&onrs - Upfown * Coorifrnros

Conr,'enfion & tr&irom fi rurscrr

24

and even more activities and events ........

Just Between Friends Spring SaleMARCH 30 - 31

Wells Fargo Pavillion

C|tllLDREN:S

O,ONSIGN,MENT

'€ALES..EVENT

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25

Yi;il $q4,AnS,*/q

San Angelo - Spring !-acation Destination

REBIRTH*RENEWAL*REGROWTHWith the cold winter months behind it's time to plan your "SpringBreak". As temperatures rise and you are itching to be outdoors,consider San Angelo for a multitude of venues to enjoy the warmthof the sun and the warmth of our historic city.. Nature: Water Lily Collection - an extensive away of water li.ly

varieties in fo ur designated pool s.

. Sparts: Wild Turkey hunting season starts March 3lst.Buseball, Saftball, Tennis, Bouting, Fishing und more

. 4!tfu&. Culture:Mesquite Art Festivul - finest in mesqaite wood worksDowntown Art Wulk, 3rd Thursduy of the monthSan Angelo Nationfll Ceramic CompetitiottSnn Angelo lYine & Food FestivalConcho Volley Blue Grsss FestivalSun Angelo Symphony and Civic BalletAngelo Civic TlrcsterChicken Farm Art Center

HIGHLIGHTS:

Chicken Farm Art CenterMuseum of Fine Arts Fort Concho Texas Bank Sports Complex

Ser*NGEroDal;.,nhane"- Uptown -- Goodtimes

Convenfion U Visitars Buresu

1-800-375-1206lvwlv.vis its an a n gelo. o r g

,///- \t1

26

SANANGELO,

Mark Your Calendar

MARCHThroughout season: Angelo State (Jniversity

baseball/softball www.angelosports.cont

3rd: *Crazy Deserl Trail 50K Marathon &Half Marathon

* I st Saturday at the Chicken Farm Art Center*Elegance & Beauty, San Angelo Symphony

9th: *Frontier Ladies Living History Conference*Passport to Latin America, Convention Center

10th:*Farnily Day at the San Angelo Museum of Fine Arts*Old Second Saturdays Marketplace

15th: *Downtown Art Walk20th: *Civil War Symposium, Fort Concho

APRILl3th: *Concho Valley Bluegrass Festival14th: *Old Second Saturdays Marketplacel9th: *Downtown Art Walk20th: *Texas Mesquite Art Festival

* l9th National Ceramic Competition www.samfa.org28th: *For1 Concho Frontier Day

*Simply Sinatra, San Angelo SymphonyMAY5th: * 1st Saturday at the Chicken Fann Art Center12th: *Simply Texas Blues Festival17th: *Downtorvn Art WalklSth: *2012 Main Stage Production/HAIRSPRAY28th: *Memorial Day Exercises, Fort Concho

A Top 10 Ci

Preserve Aml'briba Ci,

One of the 2011 Dozen

D istinctiv e D e stinuti o ns..

Nstional Trust .for Historic Preservation

6th Best City in America

F or Military Retirement

27

xt:

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Food Lover'sGuide tol-.loustonItt ;t i"'iL.tt ',ril jt I ili'-: ,:.t,ntti Lu't',.t.'r rt.f

l i, :; ! i t-I t' !.1 I i t S, / |i' t' t,'..; .t' t t tt t' I t t t t t' 1l f I i ri r

WlT14 lT5 *tV{.{45V. kx\5 5{:ky'lk,world-ciass medical center, thriving en-ergy industry, and active port, the city

of Houston also sup-

.' ports an eclectic andinternationa! re5-tau16nl Ecene, withthou:ands of eeter-

ies focusing on nearlyevery cui*ine imagin-

able, Turkjsh eggplant salad? Try lstan-bul Gritle, Polish pierogi? M;lke tracks toPolorrra Upscale American cuisrnc in a

1$?0s church? 5plurge at Mark's. Andthe list goes on.

ln an effort to intrsduce ihe city's culi-nary diversity to the public at large, pub-lisher and self-professed loodie IeresaByrne-Dodge founded the dining mag-azine My Table in 1994, a food-focusedpublication that has grown fronr a 12-page newsletter to a birnonthly, full-colortestament to .r ', o

Located just 90 minutes west of FortWorth in the beautiful North Texas HillCuuiltry, Graham ls the perfect place toes(ape lifet hustle and bustle. Discovernew traih for hikinE, hnrseback riding,or mountain biking. Shop,America'sLargest Downtown Square

or explore Texas historywith a walking ar driving

r, tout Graham has

pc'n*t [i{is*.""$e*rteurfr*n lg"t'slJW-"k-.* I

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31

April Arts - San Angelo, Texas

Apfil7z First Saturday at the Chicken Farm Art Center2505 Martin Luther Kitg Blvd. 325-653-4936www. chi ckenfarmartcenter. co m

April 13 - L4z Concho Valley Bluegrass FestivalWells Fargo Pavilion r 200W. 43'd Street

325-655-3821 325-234-7079

Lpfil LAz Second Saturdays - Old Town Market500 Sc 600 Block of Orient Street, near [email protected] 325-658-17 14

April 19: Downtown Art ValkVariety of art and music venues, dining, wine tasting,FREE trolley and more! 325-655-2345www. downtowns ananqelo. co m

-

April 2O -222 Texas Mesquite Art FestivalVariety of art design and forms made from mesquite woodFort Concho , 630 S. Oakes 325-4Sl-2646www.fortconcho.com

April 2O - 242 San Angelo Ceramic InvitationalNational Ceramic Competition featuring ceramic artist exhibits

San Angelo Museum of Fine Arts, 1 Love Streetwww.samfa.org 325-653-3333

April22z Chalk Art Fest

Children of all ages invited to express art on city sidewalks

April 26 - 272 'Wine 8c Food Festival Events;

Uncorked'Wine 8c Food Pairing 8c Fork 8c Corkwww.sananseloarts.com 325-653-6793

33

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36

CONVHhITION & VISITORS BUREAUINCOME, EXPENSF AND PROFITILOSS STATEMENT

FOR THE ONE MONTH AND THE THREE MONTHS ENDING MARCH 31,2012

INCOME:HOTELIMOTEL TAX RECEIPTSINTEREST INCOMEVISITORS CENTER SALESTOTAL INCOME

OPERATING EXPENSES:SALARIES & BENEFITSOVERHEADADMIN EXPENSETOTAL EXPENSES

MARKETING EXPENSE$:MARKETING EXPENSESTOTAL PROGMM EXPEN$ES

TOTAL EXPENSES

OPERATING INCOMF{LOSS}

DESIGNAT€D FUND EXPENSESSports Fund ExpenseCommunity Events Expense

TOTAL DESIGNATED FUND EXPENSES

DESIGNATED FUNDS INCOMESports Fund DonationsWayfinding Donations

MONTH TO PATE

$ 61,520.7'l

2S.65

581.5062,131.86

20,859.656,059.442,s92.35

29,S11.44

43.388.28rt3.388.28

. 73.29s.72

{11,167.86}

4,000.002.500.006,500,00

0.00-0.00

YEAR TO DATE

$ 180,961.45

83.20. A'^ .^r,1t 2..+o

182,257.11

61,712"5418.42s.78

. 8,122.9399,261,25

5s.786.4059,786.4Q

148.047.q5

34,209.46

4,000.002..500,006,500_00

0.00- 0.00

NET PROFITI(LOSS) $ {17.667.861 $ zz.zog.cs

37

Csnvention & Visitors EureauOPERATIFTG IN COM E STATEMENT

FOR THE ONE MONTH AND THE THREE MONTHS ENDING MARCH 37,2012

INCOME:Hatel/Motel Tax Receiptslnterest lncomeVisiiors Center Sales

Total lncome

OPERATING EXPENSES:Extra Help/Part-timeAdministrative WagesSocial $ecurilyBookkeeping & Administration FeeMedicareRetirement PlanUnemployment CompGroup lnsuranceAuditRenUStorage BldgFacility AgreementCornerstone ExpenseEquipment ExpenseGeneral lnsuranceUtilitiesPostageSecurityTelephoneComputers/Database SupportOffice SuppliesChristmas Lights ExpenseAutomobile AllowanceMaintenanceMiscellaneous Office SupportVolunteer Program

Total Operating Expenses

MARKETIN GIADVERTISI NG :

Professional DuesProfessional Training/ConferencesSubscriptionsPostage/MarketingAdvertising/PublicityPublic RelationsTelephone t800 Number)Visitor Event lncentiveConvention Servicing SuppliesVisitor Center MerchandiseCVB WebsitePromotional lternsPrinting/Brochure DevelopmentVisitors & Travel MarketingConvention & Travel Trade

.,., 581.50 1,212.46 1.792.16 9,0p0.00 15.47

62,131.86 182,257.11 150,207.30 749,350.00

MONTHACTUALMarch

$ 61,520"7129.6s

YEARTO trATE

2012

$ 180,961.4583.20

YEARTO DATE

2411

$ 148,331.1084"Q4

995.0045.00

I ,941.6051,t -zo

25,594.24s43.6.164.28

1,500.0025.00

372.52120.00604.27

0.00944.52

7,431.00

ANNUALBUDGET

2412

s 740.000-00350.00

YEAR TO DATEPERCENT

20't2

24.4523.e4

24,32

1S.3824.O325.7825.0026.3628.27I 1.9922.350.00

25.0325.00

286.5223.3S22.16

15.0013.5034.8110.1S22.550.00

19.8924.081S.630.00

23.1S

774.4815,265.40

1,411.571 ,416.66

236.5S1,470.03

1 1.502,090.08

0.0080.00

500.003S4,84

1,5A2.43o.o0

9S7.60325.48259.93736,42

0.0036S"Sg

0.001,333.70

892.75181 .99

0.00

2S.911 .44

3,101.0645,534.55

3,442.124,24S.98

71 1.502.981.73

71.856,263.73

0.00240.00

1,500.00510.17

4,21A.52s96.80

3,074"18359.8S26S.91

2,436.35509.20

1,465.680.00

3.480.522,7S3-08

392.430.q0

88,261.25

s,398.1337,482.892,529,204,24S.98

685.051,729.43

137.616,570.62

0.00240.00750,00150"00

3,273.15o?" nn

3.073,S0362_11

643.842,367.91

1 54.171,643.54

0.003,61S.103,095"13

483.66

,. 0.00

83,977.42

15,000.00189,500.00

t 1,800.0017,000.002,700.00

10,550.00600.00

28,000.002,600.00

960"006,000.00

200.0018,000.004,500.00

14,000.002,400.002,000.007,000.005,000.006,500.001,750,00

17,500.001 1,600.002,000.00

, 2.400.00

380,560.00

260.000"00

13.650.00

25,384..2438,78

0.005,000-00't ,815.17

40d.000.00

4,311.410.00

809.6S2"533.09

1,9'10.0045.00

0.0041,384,24

67.8220.33

5,000.003,A28,32

888" 1 7120.00

4,191.410.00

1,126.63'1.834.38

6,000.004,500.005,000"003,800.00

172,000.005,000.00

400.0040,000.0025,000^00

6,000.003,000"00

11,000.00't2,000.00

13,000.0048.000.00

31.841.000.650.00

24.061.365,10

12.5012.1114.814.00

38.110.008.673.82

38

Convention & Visitors BureauOPERATING INCOME STATEM ENT

FORT}IE ONE MONTH ANB THE THREE MONTHS ENDING MARCH 31,2412

Trade Shows

Total Ma rketi ng/Advertisi n g

TOTAL EXPENSES

OPERATING BUDGET INC/LOSS

DESIGNATED FUNDS INCOME

Sports Fund Donations

Wayfinding Donations

DESIGNATED FUNDS EXPENSE

Sports Fund Expense

Wayfinding Signage ExPense

CVB Bid lncentive ExPenses

Community Events ExPense

Transfer to Sports Fund

TOTAL DESIGNATED FUNDEXPENSE

SURPLUS (DFFlClr)

(1 .177.751 127 .23 2.04s.10 i s.000.00

43,388.28 59,786.40 47.227.4A 367.700.00

73.299.?2 148,04?.65 13L204.82 748,260.00

tl1,167,86) 34,249.46 1S,002.48 1,090-00

MONTHACTUALMarch

YEARTO DATE

2A12

4,000.000.00

0.00

2,500,00

0.0q

6,500.00

YEARTO OATE

2c11

ANNUALFUDGET

2412

YEAR TO SATEPERCEI.IT

2412

0.98

tn zo

0.00

0.00

0.00 0.00

.q.oq 0.00

4,000,000.00

0.00

2,500,00

6,500.00

7,500.000.00

0.000.00

0,00

7,500.00

( r 7.667.86) 27 ,709.46 1 1 ,502.48

39

Current AssetsPrimevest M/Mkt - 3 month working capitalCommunily Events Checking- Texas BankWayfinding Checks - First Financial BankSports Fund CheckingCash in Bank - First Financial Bank

Total Current Assets

Fixed AssetsProp€rty & EquipmentAccumulated Depreciation

Tatal Fixed Assets

Tatal Assets

Convention & Visilors BureauBAI-ANCE SHEET

As of March 31,2Q1? and March 31, 201 1

Assets

Current Year

$ 153,67s.90

40,80s.3s4,4S6.76

26,401.54247,6q0.61

,,, 473,018.20

8S.561.0r(82,775.01)

. 6,786.00

E*____{ZWo4!g-

Liabilities and Fund Balance

Prior Year

s 153,665.0353,277.54

4,496.7625,741.72

205,513.11

442,694"1$

89,561"01

{73,029.64i

1 6,53r.37

-$--:tEgJZ5.53-

$ 941.27442.67

937.46

, 2,321.48

293,878.8251,522.4435,000.0055,000.3940,000.00

0.00

4s6,904.13

l____{59i3.9.91

Current LiabilitiesPayroll Tax PayableUnemployment - SUTA Tax PayableSales Tax Payable

Total Current Liabilities

Fund BalanceFund Balance - CVBFund Balance - Gommunity EventsSports Promotion Fund BalanceFund Balance - lVafiinding ProjectFund Balance - CVB Bid lncentive ProjectTransfer to Spo(s FundEamings Year to Date (Loss)

TotalFund Balance

Totaf Liabilities andFund Balance

s {ss1.35)185.63724.71

- t80.95)

253,307.2251,522.4435,000.0055,000.3940,000.0017,345.6427.709.46

479,8S5.15

40

SAN ANGELO CHAMBER OF COMMERCE 2012 1st QUARTER ECONOMIC DEVELOPMENT REPORT TO:

CITY COUNCIL CITY OF SAN ANGELO DEVELOPMENT CORPORATION

TOM GREEN COUNTY COMMISSIONERS ECONOMIC DEVELOPMENT COUNCIL

I. GENERAL ACTIVITES

II. MARKETING

III. MARCH 31, 2012 FINANCIAL STATEMENTS

GENERAL ACTIVTIES JANUARY – MARCH 2012

Assistance was provided: Updated demographic and economic data was provided to the consultant working with airport staff to attract an additional airline. Information was provided to two individuals requesting relocation and business data. Traffic count information was provided to a local land owner. Meetings and events: John attended the City Council meeting where the Chamber’s Economic Development division’s marketing services contract was approved. The Council also approved an incentive package to a medical device company we have been working with for several years. Staff met with our economic development partners to discuss implementation of the strategic plan. Follow up continued with the developer staff of a retail project. John met with the Economic Restructuring Committee of Downtown San Angelo, Inc. The Business Resource Center Partners and Economic Development Council met in January. The EDC was informed that City Council had approved the bid for construction earlier that week and the process should begin very soon. The Economic Development Council discussed its role in the BREP program and Sam Allen gave a short overview of Cornerstone to the group. John attended the quarterly meeting of Downtown San Angelo, Inc. John presented 4th quarter 2011 reports to both City Council and COSADC in February, and spoke at the monthly luncheon of Young Professionals San Angelo. John spoke at the Cornerstone Luncheon, discussing specifically the impact of the Strategic Plan for 2012 and the Business Retention and Expansion Program. John met with representatives from the Office of Corporate Engagement and National Wind Resource Center at Texas Tech University. Staff attended the West Texas Trade Summit events hosted in San Angelo, networking with Economic Development partners and dignitaries. John spoke to the graduates of the Small Business Development Center’s “Small Business Management Certification Program” at ASU. John met with representatives from the Texas Historical Commission to support plans for a civic event in April.

Staff met with economic development partners to discuss prioritization of action items in the strategic plan. Staff attended a Regional Consortium lunch meeting at Miss Hattie’s. Workforce issues were the main topic of conversation and we were able to network with partners from our surrounding communities. A very successful construction kick-off event was held at the Business Resource Center on March 21st. The Chamber provided refreshments and Phil participated in the “sawing” ceremony. Staff participated in the regularly scheduled COSADC meeting and the planning retreat following the meeting. The 50 staff-identified priorities from the strategic plan were prioritized, and from those, 15 priorities were identified from the board. Plans continued toward the two April 10th events: the annual Economic Development Awards luncheon and Texas First Lady Anita Perry’s visit to San Angelo. John and Hope attended Texas Midwest Community Network’s “network luncheon” in Menard. The luncheon was held at the Menard Public Library and current issues facing West Texas communities were discussed. BREP Efforts: John met with two local businesses looking at new opportunities in San Angelo. John and Fred Hernandez met with a prospective Cornerstone Investor to discuss the new economic development initiatives for this year. John met with a local company who is looking at expansion, and Cornerstone funds were approved and allocated by the Chamber Board of Directors to assist with the project. John met with a local businessman and Chamber board member to discuss challenges faced by local businesses. John worked with a local company on expansion plans, gathering information to supplement an incentive package. Staff met with representatives from Republic Services (formerly Trashaway). The company is a new Cornerstone Investor, has committed volunteers and money to the Goodfellow Appreciation Picnic, and is interested in other opportunities within the community. John, Phil, Sam Allen, and Mark Thieman met with the Office of Homeland Security. Discussions included issues impacting their operations and follow-up has taken place. In BREP efforts, John met with a local company wishing to expand its services, and identified and spoke with two businesses that were referred from our economic development partners.

Prospects: John has been working with a retail prospect, and trying to facilitate a meeting between the developers and City staff to discuss the particulars of the project. John spoke with and sent information to a prospective new company in the steel industry. They are currently based out of state and looking to expand to the Texas market. Follow up continues with the company. A new lead was received from a local business. The prospective company is considering expansion into the United States and specifically Texas. John continued efforts with a prospective business considering a move to Texas. John worked with a new business prospect, directing them for additional help from other Economic Development partners. Miscellaneous: Hope worked with several board members and spearheaded the 2012 Cornerstone campaign. The annual luncheon was held February 22nd. Follow up administrative duties continue. Hope collected data for the ACCRA cost of living index in January. The 2012 Community Profile was updated and printed. John critiqued presentations by the TRYIS (Texas Research Institute for Young Scholars) honor students at Santa Rita Elementary. Hope, in conjunction with COSADC staff, attended a training webinar on how to operate the COSADC website. The selection committee met to select recipients of the Economic Development Awards that were presented at the April Chamber membership luncheon.

MARKETING

JANUARY – MARCH 2012 John attended the World Ag Show in Tulare, California in February. He was able to spend a week meeting with prospective agriculture companies and distributed numerous San Angelo Community Profiles. Several events were held including a “Ribs and Tunes” luncheon and a Texas Tailgate party. Gift bags were distributed to VIP’s at the show and included a small bag of “Taste of San Angelo” coffee made by DeCoty Coffee. Following the trade show, community Profiles were mailed to leads obtained while working the booth. An ad was placed in Expansion Solutions. The magazine will be distributed to its readership, and also will be distributed at the Wind Power 2012 Conference and Exhibition, which John will attend in early June.

RIBS & TUNES at NOON!

Join us for the High Ground Cooking Crew’s Famous Ribs & Fixin’s…

Tuesday, February 14, 2012

The BEST OF TEXAS Pavilion – J30 on Median Street

Noon to 1:30 (or until the ribs are gone!)

Entertainment provided by The Texas Crossroads Band

Let’s Kick off the 2012 World Ag Expo Texas Style!

YEE HAW! You are invited

to the…

10th Annual

High Ground of

Texas

Tailgate Party

at the

2012 World Ag

Expo

Wednesday

February 15, 2012

3:00 pm-5:00 pm

Tulare, California

THE BEST OF

TEXAS PAVILION

J30 on Median St.

Join us for some boot

scootin’ tunes, mouth

waterin’ food, refreshin’

drinks and

Texas Hospitality!

Entertainment by

The Texas Crossroads

Band

PRIVATE EVENT… Must have VIP Pass to attend.

Pre-qualification required.

PRESS RELEASE

February 3, 2012 FOR IMMEDIATE RELEASE (pictures supplied upon request) Contact: The High Ground of Texas Lorie Vincent, CED, Executive Director 806.366.7510 Phone 806.366.7511 Fax 806.683.2553 Mobile [email protected]

High Ground of Texas to Host BEST OF TEXAS Pavilion at the 2012 World Ag Expo The High Ground of Texas will be sending a team of over 75 community members and regional BEST OF TEXAS Pavilion Sponsors to the 2012 World Ag Expo on February 14-16, 2012. Contacts made from this show will continue to add to the successful recruitment and expansion of the agriculture industry into the West Texas region. The 2012 World Ag Expo reflects more than a decade of marketing efforts by The High Ground of Texas promoting economic opportunities in West Texas and in support of Agriculture in the Global economy. The High Ground is aggressively expanding its marketing initiatives in 2012 by hosting the brand new BEST OF TEXAS Pavilion. The BEST OF TEXAS Pavilion will be the site of the High Ground’s regional marketing activities, two hospitality events, sponsored seminars and more. The World Ag Expo is the largest event of its kind in the world and is held each year at the International Agri-Center in Tulare, California. Based on the shows current growth and momentum in the agriculture and dairy industry, this internationally recognized event will attract exhibitors and visitors from 50 states and more than 72 foreign countries. There will be over 1,500 exhibitors and over 100,000 attendees at the show. In addition to over 2.6 million square feet of exhibits, the show also offers over 100 seminars on a variety ag-related topics and hosts the Hi-Tech Heritage Complex, The Farm Equipment Museum, and the Agriculture Learning Center. Various ag-based industries will be targeted during the show. Since 1998, the marketing efforts of the High Ground of Texas at the World Ag Expo has resulted in over $300 million dollars of new investment and thousands of new jobs in the region. The High Ground of Texas will also be hosting their famous hospitality events, the “10th Annual High Ground of Texas Tailgate Party” to be held on Wednesday, February 15th from 3:00 – 5:00 pm. This highly successful, very popular exclusive annual Tailgate Party serves over 600 VIP clients each year resulting in numerous annual visits to the region pursuing business opportunities. Inquiries from prospective new clients have also been received following the event by numerous ag-related businesses soliciting information about possible expansion projects. The High Ground will also be sponsoring their popular “Ribs & Tunes at Noon” event on Tuesday, February 14th from noon to 1:30 p.m. for prospects, sponsors, vendors and regional allies. Both events will be held at the BEST OF TEXAS PAVILION. Three High Ground of Texas information seminars will take place during the show titled “Dynamic Distribution & Business Opportunities in the High Ground of Texas” presented by representatives from Amarillo, Lubbock, Levelland and Dumas EDC’s, “Finding Ways to Make Money in 2012” presented by Alan Rhodes and Lynn Tate “the farming laywers” from Underwood Law Firm, and “Introducing CAFOPro.com-a secure web-based CAFO data management service” presented by Norman Mullin of Enviro-Ag Engineering. “Our participation in the World Ag Expo continues to pay dividends in creating business development opportunities, identifying prospects interested in our region, and providing positive exposure for the great agriculture commodities and agri-business services produced and provided in the High Ground region. By creating the BEST OF TEXAS Pavilion, the High Ground of Texas region will be represented at an even greater level in 2012” says Lorie Vincent, Executive Director of the High Ground of Texas.

Back by popular demand, the entertainment for the events will be provided by the “Texas Crossroads Band” from Shamrock. The catering will be provided by Lynn Allen of Stratford and the High Ground Cooking Crew.

Current Super Sponsors for the 2012 BEST OF TEXAS Pavilion include Capital Farm Credit, Enviro-Ag Engineering, Hilmar Cheese Company, DairyMax, Western Builders, Underwood Law Firm, Amarillo Economic Development Corporation, Lubbock Economic Development Alliance, San Angelo Chamber of Commerce and Dairy Farmers of America. Brown, Graham & Company will return as the Entertainment Sponsor, Dumas EDC serves as the Refreshment Sponsor and DeLaval, Inc. sponsors the Catering. The Dumas EDC and Levelland EDC will be hosting outdoor networking canopies on the Texas site. Pavilion Partners Shamrock EDC, Borger EDC, Reese Technology Center, Levelland EDC, Plainview/Hale County Industrial Foundation, Xcel Energy, Micro Dairy Logic, Friona EDC, Perryton CDC, Spearman EDC, Pampa, EDC, National Bank of Commerce, Sherman County Development, Happy State Bank, Muleshoe EDC, Hereford EDC, Red River Commodities, High Plains Contractors & Mgmt, Mayfield, Crutcher & Sharpee LLP, and Citizens Bank also serve as sponsors for these exciting marketing initiatives. Sponsorship opportunities for the 2012 World Ag Expo events are still available and open to all interested companies involved in agri-business in the High Ground of Texas region. Deadline for sponsorships is Wednesday, February 8th.

High Ground Representatives from Perryton, Dalhart, Brownfield, Stratford, Tulia, Friona, Dumas, Muleshoe, Borger, Spearman, Amarillo, Plainview, Lubbock, San Angelo, Levelland and Shamrock have made plans to attend the 2012 World Ag Expo. Representatives from the Swisher County Electric Cooperative, Bailey County Electric Cooperative and Xcel Energy will be joining the High Ground Team.

The High Ground of Texas is a regional economic development marketing coalition that represents the northern 66 counties in West Texas. The High Ground targets several industries in their annual diversified marketing plan including manufacturing, distribution, food processing, alternative energy, plastics & packaging, petroleum, corporate headquarters, value-added agriculture, fabricating, bio-technology, and more. The High Ground coordinates various marketing events for the region, including trade shows, recruiting trips, direct mail projects, advertising, industry events, hospitality events, and web based marketing projects. All community High Ground Members receive the prospect leads generated in these marketing activities. For more information about the 2012 World Ag Expo marketing initiatives or sponsorship opportunities, contact the High Ground of Texas office at (806)366-7510, [email protected], or at www.highground.org. For more information on the World Ag Expo….go to www.worldagexpo.com. ###

mailto:[email protected]

World Ag Expo 2011 – Tulare, California

City of San Angelo Civic Events Division



From: Anthony Wilson, Civic Events Manager

Subject: Agenda Item for May 15, 2012, Council Meeting

Contact: Anthony Wilson, Civic Events Manager, 234-0014

Caption: Regular Item

Update on and discussion of City Auditorium renovations, and any action in connection thereto

Summary:

Renovations related to City Auditorium’s HVAC system are nearing an end. City staff, architect Killis Almond and the San Angelo Performing Arts Coalition initially planned on Auditorium renovations continuing (funded with the remainder of the half-cent sales tax dedicated to the project) while SAPAC completed its fundraising campaign. However, the project’s changing nature and complexity are necessitating that, once the HVAC is installed, further renovations be postponed until SAPAC’s fundraising is complete.

History: When voters extended the half-cent sales tax in November 2010, among the items they approved was a $3.75 million renovation of City Auditorium. To date, nearly $2 million of that has been spent or committed. Of that total, $1.1 million is related to the new heating, ventilation and air-conditioning system the venue will share with City Hall. Another $500,000 has been related to various construction services – mostly the construction of an annex that houses the HVAC -- provided by the general contractor, Stoddard Construction, and $340,000 has been for design services provided by Killis Almond Architects. A balance of $1.76 million in bond funds remains to address other needs.

Almond Architects has given to City management and to SAPAC a list of renovations needed to return the venue to public use. The expense of these items far exceeds the remaining available bond monies. SAPAC and City staff discussed with Almond Architects the possibility of spending the available balance of City funds in a way that could temporarily return the venue to limited public use while the San Angelo Performing Arts Coalition continued its efforts to raise $2.5 million to more fully renovate City Auditorium. Almond Architects advised there is no feasible way to return the facility to public use with the funds that are currently available. Architect Killis Almond offered the following reasons why:

• The construction sequence that must occur. As an example, the venue must have new sound and lighting systems installed before it can be used again. Almond Architects notes those systems are among the final items installed during a renovation, which avoids that digital equipment from being damaged by construction.

Also the Auditorium’s roof must be replaced before millions of dollars are invested in renovations below it. City management is exploring potential funding sources for this. If a funding source cannot be identified, this need will rise to the top of the priority list and be addressed with bond funds.

• Among the first priorities that must be addressed in the Auditorium is installing a new electrical infrastructure. Available funding would be greatly depleted once all the electrical connections necessary for full use of the venue were made.

• Because of the available funding and the sequence, there would be some public safety measures, such as a fire suppression system, and access issues (related to ADA) that could not be adequately addressed.

Almond Architects, SAPAC and City staff agree the best approach would be to wait until SAPAC has completed its fundraising and address all of the renovation needs at one time. Among the reasons for doing this:

• The sequence of construction could be conducted in proper order, ensuring that none of the work that might be finished during a first phase is damaged or destroyed during a second phase.

• The project could be addressed and completed in a more cost-effective manner. While delaying a construction project typically results in higher costs, Almond Architects reports that currently inflation in the construction industry is negligible. Bidding all of the renovations at one time could result in some economy-of-scale savings. And, as previously noted, completing the renovations in two phases could result in some work performed in the first phase being damaged or destroyed.

• Temporarily reopening the Auditorium could damage attendance and patron support of the anchor tenants. While not having access to the Auditorium has been a challenge for the groups that use it, all events – including Symphony concerts, the Ballet’s annual Nutcracker production and spring recitals, Twin Mountain Tonesmen concerts, and San Angelo Broadway Academy musicals – have found acceptable temporary homes at other Civic Events venues or in other facilities in the community. SAPAC and its member organizations want to ensure that their audiences move only once more – back into the Auditorium for good – to avoid unnecessary disruptions.

• Lastly, all involved are concerned what public reaction to a reopened venue would be if none of the aesthetics are addressed, and how that would impact donations toward the Auditorium and the performing arts campus. In other words, citizens may walk in, look around at the tattered drapes, the threadbare carpet, the chipped paint and the creaky chairs, and ask, “What did we pay for?” … all the while not appreciating that the venue would have new – though hidden – infrastructures.

Initially, City staff had hoped to segue smoothly from renovations at City Hall to improvements at the Auditorium. However, the nature of the project has changed with SAPAC’s involvement and commitment to raise funds, and with the construction of the annex to house the HVAC system. As a result, postponing further renovations until all funding is in place is necessary.

Financial Impact: SAPAC has committed to raising $2.5 million toward the Auditorium’s renovation. As of May 1, the organization had raised $7.3 million of the $13.7 million needed to achieve the performing arts campus, which includes a renovated Auditorium. None of those funds will be available, however, until all of the funding has been

raised. SAPAC fundraiser Matt Lewis believes the group will reach its fundraising goal by year’s end or by the first quarter of 2013, allowing the project to be bid next year.

As mentioned earlier, Almond Architects, SAPAC and City staff agree the most cost-effective approach would be to address all of the renovations at once, after SAPAC has raised the necessary funding.

Related Vision Item

(if applicable):

N/A


Almond Architects, SAPAC and City staff recommend further renovations be delayed until SAPAC has completed its fundraising efforts and all improvements can be addressed at one time.

Attachments: Spreadsheet of Auditorium expenses to date Killis Almond’s prioritized list of Auditorium needs

Presentation: PowerPoint

Publication: N/A


Rick Weise, Assistant City Manager, 657-4242


Half Cent Sales Tax Bond Funding 3,750,000$ Municipal Auditorium Renovation

BUDGET Repsonsibility STATUS CoordinationArchitect & Engineer Fees 334,500$ COSA DoneConstruction Manager Fee 32,950$ COSA DoneEpoxy and Fiberglass Repair of Auditorium Orchestra Level column support

83,915$ COSA Done

Upgrade HVAC in Base Bid of City Hall Project for Auditorium HVAC System

210,000$ COSA Done

Plumbing Renovation 52,710$ COSA DoneBasement Fire Protection 44,231$ COSA DonePortion of Central Plant in Annex project which is for the Auditorium and Stage

1,109,508$ COSA Done

1,867,814$

Electrical Infrastructure - a critical element to the reopening of the auditorium will be the installation of new electrical feeds off of our main disconnect fee panel into the central plant. This will include a disconnect, main panel, distribution and re-feeding existing panels, along with the new electrical requirements for the theatrical lighting system and the digital sound system.

155,000$ COSA Bond

Distribution of electrical to the front of house management booth, follow spot positions, front of auditorium Rehearsal position and the new speaker and control Amp locations. 25,000$ COSA Bond

Distribute new electrical for the theatrical system including low voltage D M X low voltage control system and the high-voltage lighting system to the individual lighting units and the electrical panel which feeds the dimmer racks.

34,000$ COSA Bond

Install New Theatrical Rigging/Lighting System for the Stage and Front of House Positions. 500,000$ COSA Bond

Electrical for the Theatrical Rigging and Lighting 80,000$ COSA Bond

New Digital Sound System and Control System. Includes ADA Sound and Com System for the Stage an Crew. 250,000$ COSA Bond

Supply electrical connections for hoist of the new front of house batten 5,000$ COSA Bond

Supply new electrical feeds to the auditorium chandeliers and other front of house lighting units so that they are connected to the dimmer system

22,000$ COSA Bond

Complete installation of all electrical and lighting needs on the refurbished toilets at mezzanine level 12,000$ COSA Bond

Verify that all emergency lighting systems, smoke and fire systems and ADA emergency systems are completely up to code.

18,000$ COSA Bond

Coordinate security system including new motion detection equipment in the auditorium and on stage. 40,000$ COSA Bond

Mechanical system infrastructure - currently the system installed in the auditorium and especially on stage requires some major modifications and upgrades. The chill water is completed for the entire air handling units in the auditorium and stage, however, the distribution in areas which currently have little or no HVAC is an issue.

10,000$ COSA Bond

Upgrade distribution of HVAC system in the new mezzanine toilet area. This will also include the reactivation of the system below the balcony which will have to have upgrade for filtering system and control ties to the new control system. Currently we are only reconnecting the HVAC water supply system and new valve system tied into our control system.

12,000$ COSA Bond

Establish tie-ins for the future sprinkler system for the stage basement, under auditorium area, below gridiron area and above gridiron upgrade.

25,000$ COSA Bond

Finish out architectural elements for the new toilets at the mezzanine level 150,000$ COSA Bond

Complete review of fire exit requirements5,000$ COSA Bond

Prepare stage to receive new theatrical lighting and sound control spaces 20,000$ COSA Bond

Prepare a stage management position for the operation of live performances 14,000$ COSA Bond

Complete selective demolition of elements which will no longer be used on stage 20,000$ COSA Bond

install new acoustic upstage door from the stage to be area adjacent to the central plant 15,000$ COSA Bond

Designed structural platform and room to house HVAC stage equipment 20,000$ COSA Bond

Remove plaster as necessary to provide conduit runs for theatrical lighting, sound and AV. 10,000$ COSA Bond

Install new HVAC system for the stage and position it in such a manner that it will not be affected by the future demolition of the wing space. Acoustic considerations will be important with this unit.

220,000$ COSA Bond

Review the open vents in the attic and which vents must be maintained as pressure relief vents, which vents may be close. Pressure relief vents should have mechanical dampers installed and T duct to reduce outside noise from the attic. If new roofing is installed on the auditorium close all and run FA and OA vertical through roof penetrations

COSA

Reccomended to coordinate with a new roof installation

Review the open vents to the stage house attic which currently are opening to the exterior. These should be used as controlled pressure relief damper openings with T insulated duct work and electronic dampers. If new roofing is installed on the auditorium close all and run FA and OA vertical through roof penetrations.

COSA

Reccomended to coordinate with a new roof installation

Basement Glass Block Infill of Openings 5,000$ COSA Bond

Ladder to Fly Loft from Auditorium Roof 10,000$ COSA Bond

Contingency budget for Stage Auditorium/Annex at 15% not for contingency of General Contractor Bid but to cover estimation discrepancies.

251,550$ COSA

Sub-Total City Contractor’s Cost 1,928,550$ Construction Contingency@ 10% 192,855$

Total Bond Work Expected 2,121,405$

Total Bond Work including completed work > 3,989,219$

San Angelo Perforing Arts Coalition - SAPACComplete Shell for Annex Basement 625,000$ SAPAC Future

Complete Shell Steel of stage level Annex and roof slab but not the second level. 450,000$ SAPAC Future

Complete exterior masonry enclosure of Annex 100,000$ SAPAC Future

Complete installation of exterior doors, Windows, loadingdoors and interior stairways 100,000$ SAPAC Future

Interior finish out of first floor Annex 325,000$ SAPAC Future

Install MEP in first floor Annex and East of basement Annex635,000$ SAPAC Future

Install new roofing and flashing above Annex first floor. 130,000$ SAPAC Future

New Draperies for Stage and Auditorium 72,000$ SAPAC Future

modify stairway and connection from the basement to the central plant building on the stage right wing 32,000$ SAPAC Future

remove existing stage covering and install new stage floor 20,000$ SAPAC FutureContingency budget for Stage Auditorium/Annex at 15% not for contingency of General Contractor Bid but to cover estimation discrepancies.

373,350$ SAPAC Future

Subtotal- SAPAC Contractor 2,862,350$ Construction Contingency - 10% 286,235.0$

Total SAPAC proposed Scope of Work 3,148,585$

Install new elevator, oversized hydraulic, expandable for future second floor of the Annex 100,000$ Future

Demolition of existing dressing rooms on stage right and stage left following completion of new ADA dressing rooms in the new Annex.

80,000$ Future

Dressing Room Renovations of existing to make them work with new MEP and paint up fix up 170,000$ Future

Install a new 100% Fire Sprinkler System in the auditorium, under the auditorium floor, and the auditorium attic, above the grid on stage, below grid on stage, and in stage basement area. Use Fire Watch until sprinklers are complete. The seating and floor work need to be completed at the same time as the sprinkler system installation.

350,000$ Future

Coordinate with re-raking the floor & balcony and replacing all the seating

Re-raking of orchestra & balcony levels including new floor structure & concrete. 350,000$ Future

Coordinate with the installation of fire sprinkler system and seating replacement

Replace fixed seating in orchestra level and balcony.

350,000$ Future

coordinate with fire sprinkler installation and re-raking of orchestra & balcony levels

install new orchestra pit lift system and related pit work385,000$ Future

coordinate with re-raking of orchestra level floor

Parapet Cap restoration/repair for auditorium & stage roof. This is a safety concern that needs to be addressed 26,000$ Future

Coordinate with New roof for auditorium & stage

Install new roof for auditorium & stage including all related caulking & water proofing and sound attenuation in existing smoke vents

274,000$ Future

Coordinate with coping repair & restoration

Contractor general conditions, profit & overhead 417,000$ Future

2,502,000$

Items for Future Budgets1 Replace North side of orchestra floor and integrate new orchestra pit lift

2 Paint all concrete floors in the auditorium with epoxy paint. Install new wool carpet at walkways and exitways

3 Construct second floor rehearsal and chorus dressing areas in the Annex.

4

5 Install exterior connections for bus and trailer connections in the loading dock area

6

Work not included in the proposed renovation by COSA and SAPAC but is important to the completion of the auditorium as a useable space for the arts.

Complete new entry on the East side of the Annex and integrate with the landscaping required to connect the Annex with the new SAPAC theatrical development.

Remove existing counterweight system and install new single purchase counterweight system along the East wall of expanded the stage (following the demolition of existing dressing areas). The current counterweight equipment is nearing the end of its life expectancy and the existing equipment is considered to be low quality and limiting to the function of the stage.

Project Summary

City Hall -Auditorium Renovation Project ExpensesCity Hall Auditorium Total Notes

Budget 12,363,172$ 3,750,000$ 16,113,172$

City Hall Security* 119,084 119,084Construction Services* 8,873,000 319,052 9,192,052 (Stoddard- Base Bids, Alternates & Contingency)Design Services* 1,276,575 334,500 1,611,075 Killis AlmondConstruction Management* 165,000 32,950 197,950HVAC - Equipment* 265,053 254,659 519,712 Trane - Base Equip + $20k Misc MaterialHVAC - Installation* 900,193 864,891 1,765,085 Stoddard-HVAC Installation OnlyAbatement 108,883 4,681 113,564Demolition 55,008 422 55,431 Actual Project Cost

Construction-Misc (Testing, Surveys, Fiber/Cable Move, etc)

37,295 36,872 74,167Actual Project Cost

Relocation 465,318 0 465,318 Actual Project Cost. Includes Moving, Rent, Communications equipment/cable moves, etc

Expenses 12,265,409 1,848,027 14,113,436

Remaining Funds 97,763$ 1,901,973$ 1,999,736$

*= Contract Obligations

SummaryTotal Contract Obligations 11,598,905 1,806,052 13,404,957Other Expenses 666,504 41,975 708,479

Grand Total 12,265,409$ 1,848,027$ 14,113,436$

CE Auditorium Renovations budget spreadsheet/Project Summary

4/11/2012 Encumbered FundsAccount Killis PO92861 Killis PO77440 SA Security Stoddard Trane West Ofc XL Electric Total103-7700-441.07-20 (WIC) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00502-1920-800-07.20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00504-1920-800.07.30 0.00 44,311.40 0.00 3,536.82 8,312.60 - 5,576.25 56,160.82 508-1901-800.07-20 0.00 0.00 119,084.10 980,801.91 109,156.80 0.00 0.00 1,209,042.81 508-7801-800.07-20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00514-6602-800.07-20 (Aud) 98,297.58 0.00 0.00 444,141.58 127,911.12 0.00 0.00 670,350.28 520-5400-800.07-30 (WU) 0.00 0.00 0.00 0.00 15,662.59 0.00 0.00 15,662.59

PO Balance 98,297.58 44,311.40 119,084.10 1,428,480.31 261,043.11 - 5,576.25 1,951,216.50

HTE ACCOUNT SUMMARY

H.T.E. Account Summary 11-12 Updated 04/05/12

103-7700-441.07-20 WIC

502-1920-800. 07-20 504-1920-800.07-30

508-1901-800. 07-20

508-7801-800. 07-20

514-6602-800.07-20 Auditorium

520-5400-800.07-30 Water Utility

2012 Original Budget -$ -$ -$ 2,457,930.00$ -$ 3,529,409.00$ 29,982.72$

Revised Budget - 539,615.00 95,586.00 2,403,949.00 - 3,235,294.00 29,982.72 Actual Exp-Current - 0.00 0.00 1,785.00 - 2,426.73 13,120.08

Actual Exp-YTD - 364,909.74 29,579.95 826,424.28 - 680,759.93 Unposted Expenditures - - - - - -

Encumbered - - 62,855.12 1,400,159.47 - 758,006.01 16,862.64 Unposted Encumbrances - - - - - - -

Pre-encumbrance Amount - - - - - - - Total Exp a & Encumbrances - 364,909.74 92,435.07 2,228,368.75 - 1,441,192.67 29,982.72

Unencumbered balance $0.00 $174,705.26 3,150.93$ 175,580.25$ -$ 1,794,101.33$ -$ x 1,901,673.90$

2,147,537.77$

Unencumbered (City Hall Only) 353,436.44

Summary City Hall Auditorium2012 Original Budget 2,487,912.72$ 3,529,409.00$

Revised Budget 3,069,132.72$ 3,235,294.00$ Actual Exp-Current 14,905.08$ 2,426.73$

Actual Exp-YTD 1,220,913.97$ 680,759.93$ Unposted Expenditures -$ -$

Encumbered 1,479,877.23$ 758,006.01$ Unposted Encumbrances -$ -$

Pre-encumbrance Amount -$ -$ Total Exp a & Encumbrances 2,715,696.28$ 1,441,192.67$

Unencumbered balance 353,436.44$ 1,794,101.33$

YTD EXP=Total Unencumbered

City Hall Plaza - Building Construction Budget

Sources of FundsCDBG 761,000 ARRA 216,616 Fund 504 1,776,698 Fund 508 5,000,000 Fund 508 2,500,000 504,508 Contingency 177,000 EECBG 865,000 Fire Station Savings 200,000 WIC 600,000 Water/Sewer 131,000 Water Engineering Space 135,858 Auditorium Renovation Funds 3,750,000

total 16,113,172

ExpensesDesign Services 1,225,000 x Add Auditorium A/E FeesConstruction Manager 165,000 City Hall Construction 9,083,000 x includes contingency $$Relocation 293,000 Demolition 141,317 Abatement 103,337 City Hall Security 119,084 HVAC - Equipment/Install 1,018,936 HVAC - Equipment/Install Water 135,858 Auditorium X deduct A/E FeesHVAC-Auditorium 1,109,508 Design Services 334,500 Construction Manager 32,950 Foundation/Plumbing/Fire Protection 180,856 0Remaining Funds 1,882,186

15,824,532

Project Fund Balance 288,640.09$

City Hall Plaza - Professional Services Killis Almond Architects

City HallContract Amount Adjustment

Reimbursable Expenses

Revised Contract

Master Plan 181,774.50$ 20,000.00 201,774.50$ Phase 1 (Heath/WIC) 924,300.00 (1) 0.00 37,500.00 961,800.00$ Phase 2 (HVAC Annex) 150,700.00 (37,700.00) 0.00 113,000.00

City Hall 1,256,774.50 57,500.00 1,276,574.50

Auditorium PO92861Contract Amount Adjustment

Revised Contract

Phase 3 334,500.00 (3) 0.00 22,500.00 357,000.00

Total Killis Contract Revised 1,633,574.50$

Paid to Killis Outside of Contract Invoices Amt PaidJoe Johnson Eng= 3,750.00$ (2)

Geotechnical Study Report= 13,000.00$ (2)Total = 16,750.00$

City Hall PO 1,105,874.55$ Auditorium PO 334,500.00$

Total 1,440,374.55$ Not Encumbered 193,199.95$

Notes:

(5) PO 92861 for Auditorium work is correct.

(1) Kills Shows Contract Amount of $963,300.00. Contract + Expenses =961,800. Why the $1,500 difference?

(2) Paid on different PO's from main Killis PO

City Hall Existing ContractsCouncil App'd Stoddard

Stoddard InvoiceBase Contract 8,373,000.00$ 9,083,000.00$ City Hall 203,216.21$ City Hall 794,288.05$ Auditoriium 210,000.00$ Contigency 500,000.00$ Aud 244,858.88$ WU 105,905.07$

Total 9,083,000.00$ 9,083,000.00$ WU 29,982.72$ Aud 864,891.43$ WIC 21,654.19$ Total 1,765,084.55$ (2)

HVAC Install 1,765,084.55$ 1,765,084.55$ Total 499,712.00$ (1)Add'l Auditorium 109,051.50$ 109,051.50$

Total 1,874,136.05$ 1,874,136.05$ For Misc Equip 20,000.00

Stoddard Total 10,957,136.05$ 10,957,136.05$ City Hall 10,200.00 51%

Aud 9,800.00 49%

Contingency Reductions Not Encumberd 20,000.00$ Comm. Etc. (4,505.81)$ Bldg Supplies (80.27)$ Verizon (19,662.86)$

Total (24,248.94)$ Obligation 165,000.00 Audtorium 32,950.00

Revised PO Amt* 10,932,887.11$ (1) Total 197,950.00$

(1) PO Reflects this amt Paid? 137,463.27$ (2) included in Stoddard Revised PO Not Encumberd 60,486.73$

HVAC EQUIPMENT HVAC INSTALL

Construction Mgr

HVAC Pending Invoice

City Hall Transactons

Acct Year Period Date Vendor Description Category Encumbered Transactions Total

508-1901 2010 10/10 07/12/10 King Consult Asbestos Abatement 15,740.00

508-1901 2010 11/10 07/20/10 Jupe Environmental Asbestos Abatement 9,642.50

508-1901 2010 11/10 07/20/10 Jupe Environmental Asbestos Abatement 507.50

508-1901 2010 11/10 08/03/10 TX Dept Health Asbestos Abatement 3,307.00

504-1920 2010 01/10 Advanced Enviro Asbestos Abatement 18,360.00

504-1920 2010 01/10 Advanced Enviro Asbestos Abatement 37,390.00

504-1920 2010 01/10 Building Maint Asbestos Abatement 1,300.00

504-1920 2010 01/10 King Consultants Asbestos Abatement 300.00

504-1920 2010 01/10 King Consultants Asbestos Abatement 12,750.00










504-1920 2009 06/09 King Consultants Asbestos Testi Abatement 345.00

504-1920 2009 07/09 King Consultants Asbestos-Testi Abatement 1,850.00

504-1920 2009 07/09 Zavala Enviro Solutions Asbestos Abat Abatement 3,000.00

504-1920 2009 08/09 Tx Dept of St Health Asbestos NotifAbatement 124.00

502-1920 2012 02/12 10/07/11 King Consultant's Asbestos Testi Abatement

502-1919 2011 12/11 09/07/11 King Consultants Abatement Abatement 226.69

Abatement Total -$ 108,882.69$ 108,882.69$ 504-1920 2010 01/10 Balance Forward Balance ForwaAccounting 438,033.95

504-1920 2010 01/10 Balance Forward Balance ForwaAccounting (438,033.95)

504-1920 2010 01/10 Balance Forward Balance ForwaAccounting 438,033.95

504-1920 2010 01/10 Balance Forward Balance ForwaAccounting (438,033.95)

Accounting Total -$ -$ -$ 508-7801 2011 06/11 02/25/11 Armente's Misc-Lunch Const-Misc $19.27

508-1902 2013 02/13 11/22/11 Building Maint Supplies Const-Misc 60.65

508-1901 2012 02/12 11/22/11 Building Maint Boxes for FixtuConst-Misc 182.50


508-1901 2011 03/11 11/01/10 Construction Svc's Const Exp-TestConst-Misc 255.00


508-1901 2011 04/11 12/01/10 Construction Svc's Const Exp-TestConst-Misc 1,176.00




508-1901 2011 08/11 05/02/11 SKG Engineering Const Exp-EaseConst-Misc 500.00

508-1901 2012 10/03/12 Construction Services Concrete Testi Const-Misc 73.00

508-1901 2012 10/04/12 Construction Services Concrete Testi Const-Misc (73.00) 73.00

504-1920 2012 04/12 12/01/11 Construction Svc's Testing Const-Misc (283.30) 283.30

504-1920 2012 05/12 02/02/12 Construction Svc's Testing Const-Misc ($206.30) 206.30$

504-1920 2012 05/12 02/01/12 Construction Svc's Testing Const-Misc 206.30


504-1920 2009 08/09 First Title Title Search Const-Misc 150.00

504-1920 2009 08/09 JP Morgan Suzanna Const-Misc 41.95

504-1920 2009 09/09 JP Morgan R. Lewis Const-Misc 1,343.79

504-1920 2009 10/09 JP Morgan Fire 1 Const-Misc 115.61

504-1920 2009 10/09 JP Morgan Fire 3 Const-Misc 32.52

504-1920 2009 10/09 JP Morgan Fire-Mike YounConst-Misc 7.98

504-1920 2009 10/09 JP Morgan Greg Boyle Const-Misc 19.20



504-1920 2009 11/09 Stribling Citibank AppraConst-Misc 3,200.00

504-1920 2011 11/11 Communications, Etc CommunicatioConst-Misc 4,505.81

504-1920 2011 Suddenlink Fiber Installati Const-Misc 9,958.00

504-1920 2011 GTE dba Verizon Cable to BuildiConst-Misc 19,662.86

504-1920 2011 Suddenlink Fiber Installati Const-Misc (9,958.00)

502-1920 2011 12/12 08/01/11 Trashaway Monthly Trash Const-Misc 1,654.13

502-1920 2011 12/12 08/01/11 Trashaway Monthly Trash Const-Misc 1,453.63

Const-Misc Total 19,662.86$ 17,632.14$ 37,295.00$ 508-1901 2011 02/11 11/17/10 David Knapp Proj Mgt Construction Mgr 29,700.00

508-1901 2011 03/11 12/30/10 CD/CMO Proj Mgt Construction Mgr 56,613.27

508-1901 2011 10/11 07/25/11 David Knapp Proj Mgt Construction Mgr 19,800.00

508-1901 2010 11/10 08/23/10 David Knapp City Hall Healt Construction Mgr 19,800.00


504-1920 2010 01/10 CMP/Const Mgr Design Svc Construction Mgr 11,550.00

Construction Mgr Total -$ 137,463.27$ 137,463.27$ 520-5401 2011 12/11 07/27/11 Accounting City Hall RenovConstruction Svc 105,870.28

520-5401 2011 12/11 07/27/11 Accounting City Hall RenovConstruction Svc 105,870.28

520-5400 2011 10/11 07/27/11 Accounting City Hall RenovConstruction Svc 25,095.00

508-7801 2011 02/11 10/31/10 Stoddard Gen Contr Construction Svc 404,813.97

508-7801 2010 03/10 09/30/10 Stoddard Gen Contr Construction Svc $255,015.21





508-7801 2011 07/11 03/31/11 Stoddard Gen Contr Construction Svc 37,613.04$

508-7801 2011 07/11 04/19/11 Stoddard Gen Contr Construction Svc 264,658.93$


508-1901 2012 01/12 10/01/11 Stoddard Gen Contr Construction Svc 1,616,581.94

508-1901 2012 02/12 11/08/11 Stoddard Gen Contr Construction Svc (1,584,067.71) 147,039.56

508-1901 2012 02/12 11/08/11 Stoddard Gen Contr Construction Svc 1,437,028.15 (42,391.96)


508-1901 2012 02/12 11/01/11 Stoddard Gen Contr Construction Svc (147,039.56)

508-1901 2012 02/12 10/19/11 Stoddard Gen Contr Construction Svc (80.27)

508-1901 2012 03/12 12/14/11 Stoddard Gen Contr Construction Svc (305,350.36) 305,350.36

508-1901 2012 03/12 11/08/11 Stoddard Gen Contr Construction Svc (1,437,028.15)

508-1901 2012 03/12 11/08/11 Stoddard Gen Contr Construction Svc 1,131,677.79



508-1901 2012 04/12 01/31/11 Stoddard Gen Contr Construction Svc (249,970.02) 249,970.02

508-1901 2012 04/12 11/08/11 Stoddard Gen Contr Construction Svc (1,131,677.79)











508-1901 2011 12/11 09/14/11 WIC WIC Eligible Construction Svc (0.10)

508-1901 2011 12/11 09/14/11 WIC WIC Eligible Construction Svc (137,739.82)



508-1901 2012 01/102 09/14/11 Stoddard Gen Contr Construction Svc (42,391.96)

508-1901 2012 13/11 09/30/11 A/P Accrual Gen Contr Construction Svc 42,391.96

508-1901 2012 02/07/12 Stoddard Gen Contr Construction Svc 37,571.13

504-1920 2011 12/11 09/15/11 Journal Entry City Hall from Construction Svc 59,293.27

502-1920 2012 01/12 10/31/11 Journal Entry Acccural Rev Construction Svc (171,370.81)




502-1920 2012 02/12 11/22/11 Stoddard Gen Contr reco Construction Svc (71,805.00)







502-1920 2011 10/11 07/27/11 Journal Entry RECODE Construction Svc 103,221.40


502-1920 2012 10/12 08/24/11 Journal Entry RECODE to WI Construction Svc (330,312.53)

502-1920 2011 11/11 05/16/11 Journal Entry Accounting Construction Svc (103,221.40)

502-1920 2010 12/10 09/30/10 Stoddard Gen Contr Construction Svc -$ 28,377.91

502-1920 2010 12/10 09/30/10 Transfer From CDBG Recode Construction Svc -$ 74,459.94





103-7701 2011 12/11 09/14/11 Journal Entry WIC ELGIBLE Construction Svc 33,154.88

103-7700 2011 11/11 08/24/11 Journal Entry Recoded from Construction Svc 330,312.53

103-7700 2011 12/11 09/15/11 Stoddard Stoddard 13-C Construction Svc (59,293.27)


103-7700 2011 12/11 09/15/11 Stoddard Stoddard 13-C Construction Svc (11,588.79)


103-7700 2011 12/11 09/14/11 Journal Entry WIC ELGIBLE Construction Svc 0.10


01/31/10 95% WIC Exp 95% WIC Exp Construction Svc (39,045.00)

01/25/12 Stoddard Gen Contr Construction Svc (282,209.58)

01/25/12 Stoddard Gen Contr Construction Svc 244,638.45

07/27/11 Civic Events/City Mgr City Hall RenovConstruction Svc (210,000.00)

07/26/11 CDBG Corrections Correction Construction Svc 39,045.00

09/30/10 Transfer From CDBG recode city ha Construction Svc 280,217.81

09/15/11 Stoddard Prior Yr EncumConstruction Svc 9,958.00

Construction Svc Total 1,164,036.22$ 8,540,892.41$ 9,704,928.63$ 508-1901 2011 01/11 10/30/10 Maint Dept Demo Health Demolition 346.39

508-1901 2010 10/10 06/30/10 Trashaway Misc Const ExpDemolition 1,720.97

508-1901 2010 10/10 07/21/10 Trashaway Misc Const ExpDemolition (1,720.97)

508-1901 2010 10/10 08/31/10 Build Maint Misc Const ExpDemolition (48.00)

508-1901 2011 10/11 06/30/11 Demo-Meals Demo Meals Demolition 164.50

508-1901 2010 11/10 07/31/10 Trashaway Misc Const ExpDemolition 1,493.39

508-1901 2010 11/10 08/31/10 West TX Fire Misc Const ExpDemolition (30.36)



508-1901 2010 11/10 08/31/10 Build Maint Demo-Food Demolition (90.60)

508-1901 2010 12/10 07/22/10 West Towers Misc Const ExpDemolition 511.00

504-1920 2010 01/10 ASST.CITY Mgr Const Exp-NonDemolition 8,250.00

504-1920 2010 01/10 Border States Const Exp-DemDemolition 69.49

504-1920 2010 01/10 Border States Const Exp-DemDemolition 40.02

504-1920 2010 01/10 Bryant Elec Const Exp Demolition 498.94

504-1920 2010 01/10 Bryant Elec Const Exp Demolition 428.27

504-1920 2010 01/10 Bryant Elec Const Exp Demolition 2,417.42

504-1920 2010 01/10 Bryant Elec Const Exp-DemDemolition 781.43

504-1920 2010 01/10 Bryant Elec Const Exp-HlthDemolition 275.43

504-1920 2010 01/10 Building Maint Const Exp Demolition (140.86)

504-1920 2010 01/10 City Mgr Building Maint Const Exp-DunDemolition 2,992.44

504-1920 2010 01/10 Const Fac Mgr Const Exp-AppDemolition 125.00


504-1920 2010 01/10 David Knapp Const Exp-MapDemolition 10.00

504-1920 2010 01/10 David Knapp Const Exp-MapDemolition 6.00

504-1920 2010 01/10 GIS Const Exp-MapDemolition 13.50

504-1920 2010 01/10 Grindstaff Const Exp-Mtg Demolition 46.33

504-1920 2010 01/10 JP Morgan Const Exp -SupDemolition 318.85

504-1920 2010 01/10 JP Morgan Const Exp -SupDemolition 59.20

504-1920 2010 01/10 JP Morgan Const Exp-MeaDemolition 324.82

504-1920 2010 01/10 JP Morgan Const Exp-MeaDemolition 1,172.20







504-1920 2010 01/10 JP Morgan Const Exp-NonDemolition 400.65














504-1920 2010 01/10 JP Morgan Const Exp-NonDemolition 1,140.83

504-1920 2010 01/10 JP Morgan Const Exp-NonDemolition (174.40)
















504-1920 2010 01/10 Permits Const Exp-PermDemolition 120.00

504-1920 2010 01/10 Permits Const Exp-PermDemolition 400.00

504-1920 2010 01/10 Powell Glass Const Exp-CH Demolition 540.00

504-1920 2010 01/10 Powell Glass Const Exp-CH Demolition 270.00

504-1920 2010 01/10 Rebel Signs Const Exp-HeaDemolition 379.45

504-1920 2010 01/10 Ron Lewis Const Exp-MeaDemolition (0.33)

504-1920 2010 01/10 Sam Luera Const Exp-MeaDemolition (0.12)

504-1920 2010 01/10 Sam Luera Const Exp-MeaDemolition (1.29)

504-1920 2010 01/10 Superior Svc's Const Exp-CH Demolition 453.00

504-1920 2010 01/10 Superior Svc's Const Exp-DemDemolition 1,297.50

504-1920 2010 01/10 Superior Svc's Const Exp-DemDemolition 380.00

504-1920 2010 01/10 Trashaway Const Exp Demolition 258.83

504-1920 2010 01/10 Trashaway Const Exp-DemDemolition 3,791.02

504-1920 2010 01/10 Trashaway Const Exp-Mo Demolition 2,266.35



504-1920 2010 01/10 West Texas Fire Const Exp -SupDemolition 128.76

504-1920 2009 06/09 JP Morgan R Lewis Demolition 126.15

504-1920 2009 07/09 City Lumber Sakrete Demolition 690.72

504-1920 2009 07/09 City Lumber Credit Demolition (54.00)

504-1920 2009 07/09 Electrical by Deb 4th Floor Demolition 226.58



504-1920 2009 08/09 JP Morgan R Lewis Demolition 416.02


504-1920 2009 10/09 JP Morgan R. Lewis Demolition 194.36

Demolition Total -$ 55,008.47$ 55,008.47$ 508-1901 2011 01/11 10/30/10 A/P Accrual Reversal A/P Accrual ReDesign Svc (37,650.00)

508-1901 2011 01/11 10/20/10 Killis Design Svc Design Svc 40,089.29





508-1901 2011 10/11 07/27/11 Water Utility/City Mgr City Hall Renov Design Svc (4,484.24)

508-1901 2010 12/10 02/01/10 Killis Design Svc Design Svc 675.00

508-1901 2010 13/10 09/07/10 Accrued AP Accrued AP Design Svc 37,650.00

508-1901 2012 Design Svc

508-1901 2012 Design Svc

508-1901 2012 Design Svc

508-1901 2012 Design Svc

508-1901 2012 Design Svc

504-1920 2009 01/09 Killis Almond Arch Srvs Design Svc 49,226.28


504-1920 2010 01/10 Killis Design Svc Design Svc 11,828.19








504-1920 2009 04/09 Killis Almond Master Plan Design Svc 59,790.46

504-1920 2009 04/09 Killis Almond Phase 1 Design Svc 10,975.00









504-1920 2009 08/09 Killis Almond Schematic DesDesign Svc 9,932.50


504-1920 2009 09/09 Killis Almond Misc Svc Design Svc 38,131.25


504-1920 2009 10/09 Killis Almond Schematic DesDesign Svc 34,029.34

504-1920 2011 10/11 09/14/11 Accounting Move to WIC Design Svc (48,862.62)

504-1920 2009 12/09 Killis Almond City Hall Design Svc 31,651.54

504-1920 2011 Design Svc

103-7700 2011 12/11 09/14/11 Journal Entry WIC ELGIBLE Design Svc 4,484.24

103-7700 2011 12/11 09/14/11 Journal Entry WIC ELGIBLE Design Svc 48,862.62

09/11 06/10/11 Killis Design Svc Design Svc 44,311.40

Design Svc

Design Svc

Design Svc Total 44,311.40$ 1,301,549.94$ 1,345,861.34$ 520-5400 2012 01/12 10/01/11 Trane HVAC-Equipm HVAC 29,982.72

520-5400 2012 02/12 11/08/11 Trane HVAC-Equipm HVAC (13,120.08) 13,120.08

520-5400 2012 02/12 07/27/11 Trane HVAC-Equipm HVAC (29,982.72)

520-5400 2012 02/12 07/27/11 Trane HVAC-Equipm HVAC 13,120.08


508-1901 2012 01/12 10/01/11 Trane HVAC EquipmeHVAC 203,216.21


508-1901 2012 02/12 11/08/11 Trane HVAC EquipmeHVAC (86,177.06)

508-1901 2011 10/11 07/26/11 WU CH RENOV CENHVAC (131,000.00)


508-1901 2012 Trane HVAC EquipmeHVAC (203,216.21)

508-1901 2012 Trane HVAC EquipmeHVAC 86,177.06

508-1901 2012 Trane HVAC EquipmeHVAC 117,039.15


504-1924 2012 02/16 11/12/11 Trane HVAC EquipmeHVAC (21,654.19)



504-1920 2012 02/12 11/08/11 Trane HVAC EquipmeHVAC (12,223.54) 12,223.54

502-1920 2011 12/11 09/27/11 Journal Entry RECODE to WUHVAC (105,870.28)


HVAC Total 143,332.44$ (113,760.81)$ 29,571.63$ 508-1901 2011 01/11 10/30/10 Maint Dept Move Statue Relocation 200.00

508-1901 2010 02/10 11/08/09 PR Temp Ofc Space PR Temp Ofc SRelocation 49.38

508-1901 2011 02/11 11/30/10 Maint Dept Move Bro Relocation 200.00

508-1901 2010 04/10 01/31/10 PR City Hall Rehab PR City Hall ReRelocation 70.02

508-1901 2010 10/10 07/07/10 City Lumber Const Exp-Mis Relocation 86.48

508-1901 2010 10/10 07/07/10 Border States Const Exp-Mis Relocation 29.02

508-1901 2010 10/10 07/07/10 Border States Const Exp-Mis Relocation 17.00

508-1901 2010 10/10 07/07/10 Angelo Plumbing Const Exp-Mis Relocation 9.56

508-1901 2010 10/10 07/21/10 Duncan Const Exp-Mis Relocation 1,720.97

508-1901 2010 11/10 06/29/10 Ener-Tel Const Exp-Mis Relocation 101.75

504-1920 2010 01/10 Calence CommunicatioRelocation 208.60

504-1920 2010 01/10 Calence CommunicatioRelocation 420.00

504-1920 2010 01/10 CDW Government CommunicatioRelocation 348.30

504-1920 2010 01/10 Coleman CommunicatioRelocation 134.46

504-1920 2010 01/10 Coleman CommunicatioRelocation 3,000.00


504-1920 2010 01/10 Coleman CommunicatioRelocation 2,649.47


504-1920 2010 01/10 Communications Etc CommunicatioRelocation 75.50




504-1920 2010 01/10 Communications Etc CommunicatioRelocation (150.00)



504-1920 2010 01/10 Communications Etc CommunicatioRelocation 16,544.52

504-1920 2010 01/10 Gunter Wholesale CommunicatioRelocation 117.00





504-1920 2010 01/10 Red Moon CommunicatioRelocation 14,200.00

504-1920 2010 01/10 Red Moon CommunicatioRelocation 36,707.63


504-1920 2010 01/10 Aladdin Carpet Move Exp-Sup Relocation 4,146.18

504-1920 2010 01/10 Armstrong Elec Supply Move Exp-Sup Relocation 186.03

504-1920 2010 01/10 Armstrong Elec Supply Move Exp-Sup Relocation 39.24

504-1920 2010 01/10 Border States Const Exp-Sup Relocation 73.08





504-1920 2010 01/10 Border States Health Dept-D Relocation 35.74

504-1920 2010 01/10 Border States Misc Const ExpRelocation (35.74)

504-1920 2010 01/10 Border States Move Exp-Sup Relocation 177.90


504-1920 2010 01/10 Border States Move Exp-Sup Relocation (50.17)

















504-1920 2010 01/10 Bryant Elec Demo Relocation 384.01

504-1920 2010 01/10 Bryant Elec Move Exp Relocation 350.75

504-1920 2010 01/10 Bryant Elec Move Exp Relocation 867.83

504-1920 2010 01/10 Border States REIMB Relocation (20.82)

504-1920 2010 01/10 Building Maint Move Exp Relocation 81.76


504-1920 2010 01/10 Building Maint Move Exp Relocation 36.59

504-1920 2010 01/10 Building Maint Move Exp-Fan Relocation 39.97

504-1920 2010 01/10 Building Maint Move Exp-SafeRelocation 610.57

504-1920 2010 01/10 Building Maint Move-Tools Relocation (39.63)

504-1920 2010 01/10 Calif Cont'r Supplies Move Exp-Sup Relocation 472.36

504-1920 2010 01/10 City Clerk Move-Docs Relocation 600.00

504-1920 2010 01/10 City Clerk Move-Vault CoRelocation 380.00

504-1920 2010 01/10 City Lumber Const Exp-Sup Relocation 169.93










504-1920 2010 01/10 City Lumber Move Exp Relocation 20.31

504-1920 2010 01/10 City Lumber Move Exp-Sup Relocation 1.10




















504-1920 2010 01/10 City Lumber Move-SuppliesRelocation 9.10

504-1920 2010 01/10 Communications Etc Const-Exp-ComRelocation 1,378.00

504-1920 2010 01/10 CTWP Move Exp Relocation 570.00

504-1920 2010 01/10 CTWP Move Exp-CopRelocation 99.95

504-1920 2010 01/10 CTWP Moving-Copie Relocation 95.00

504-1920 2010 01/10 Dix Keys Const Exp-Sup Relocation 75.00

504-1920 2010 01/10 Dix Keys Move Exp Relocation 10.00













504-1920 2010 01/10 Dix Keys Move-SecurityRelocation 79.00

504-1920 2010 01/10 Dix Keys Move-Vault DrRelocation 170.00

504-1920 2010 01/10 Dix Keys Moving-WTU KRelocation 97.00

504-1920 2010 01/10 Elect By Deb Move Exp Relocation 511.49

504-1920 2010 01/10 Elect By Deb Move Exp Relocation 1,413.40




















504-1920 2010 01/10 Gunter Wholesale Const Exp-Sup Relocation (13.65)

504-1920 2010 01/10 Gunter Wholesale Const Exp-Sup Relocation 13.65

504-1920 2010 01/10 Gunter Wholesale Move Exp-Sup Relocation 8.50

504-1920 2010 01/10 Gunter Wholesale Move Exp-Sup Relocation 74.00

504-1920 2010 01/10 House of Chemicals Const Exp-Sup Relocation 130.00

504-1920 2010 01/10 House of Chemicals Move Exp-Sup Relocation 138.00

504-1920 2010 01/10 J & J Elec Mtrs Move Exp Relocation 162.00



504-1920 2010 01/10 Kay Gee Move Exp-Sec Relocation 19,924.20

504-1920 2010 01/10 Kelly Moore Move Exp-Sup Relocation 171.68



504-1920 2010 01/10 Lone Star Repro Health Dept-SpRelocation 3,667.74

504-1920 2010 01/10 Mayfield Demo-Supplie Relocation 99.34

504-1920 2010 01/10 Parks Move Exp Relocation 2,880.00

504-1920 2010 01/10 Parks Move Exp Relocation 400.64

504-1920 2010 01/10 Permits Demo-Permits Relocation 100.00

504-1920 2010 01/10 Powell Glass Move Exp Relocation 120.00

504-1920 2010 01/10 Powell Glass Move Exp-Sec Relocation 185.00

504-1920 2010 01/10 Ron Lewis Const Exp-Sup Relocation 8.50

504-1920 2010 01/10 SA Security Const Exp-SecuRelocation 117.00

504-1920 2010 01/10 SA Transfer Move Exp Relocation 11,550.00


504-1920 2010 01/10 SA Transfer Moving Relocation 10,000.00

504-1920 2010 01/10 Sam Luera Const-Exp-SupRelocation (0.99)

504-1920 2010 01/10 Standard Times Move Exp Relocation 70.27

504-1920 2010 01/10 Superior Svc's Demo Relocation 570.50

504-1920 2010 01/10 Superior Svc's Move Exp Relocation 85.34


504-1920 2010 01/10 Superior Svc's Move Exp Relocation 1,345.00

504-1920 2010 01/10 Superior Svc's Move Exp Relocation 3,281.48


504-1920 2010 01/10 Superior Svc's Move Exp-HVARelocation 93,736.00

504-1920 2010 01/10 Superior Svc's Move-HVAC Relocation 26,554.00

504-1920 2010 01/10 TX Dept of Lic Move Exp Relocation 110.00

504-1920 2010 01/10 U-Haul Move Exp-Sup Relocation 172.08

504-1920 2010 01/10 Varsity Move Exp Relocation 1,965.00

504-1920 2010 01/10 Varsity Move Exp Relocation 285.00

504-1920 2010 01/10 Varsity Move Exp Relocation 2,570.00

504-1920 2010 01/10 West Texas Fire Const Exp-Sup Relocation 70.20

504-1920 2010 01/10 West Texas Fire Const Exp-Sup Relocation 38.07

504-1920 2010 01/10 West Texas Fire Demo-Supplie Relocation 218.00



504-1920 2010 01/10 West Texas Fire Move Exp-Sup Relocation 337.65



504-1920 2010 01/10 Western Towers Move-Comm Relocation 540.00

504-1920 2009 02/09 Kay Gee Employee Bad Relocation 1,790.00

504-1920 2010 03/10 Communications Etc Const-Exp-ComRelocation 150.00


504-1920 2010 04/10 City Mgr (City Lumber) J/E Move-SuppliesRelocation 13.13



504-1920 2009 06/09 Standard-Times Portable Bld b Relocation 54.54




504-1920 2009 07/09 Stribling Appraisal Relocation 2,200.00






504-1920 2009 08/09 Twin Mountain Fence Const New FenRelocation 2,018.74

504-1920 2009 08/09 JP Morgan Fire 1 Relocation 95.08

504-1920 2009 08/09 JP Morgan Fire-Mike YounRelocation 469.95

504-1920 2009 08/09 Stribling Chapel Apprai Relocation 2,200.00

504-1920 2009 08/09 Power System CM Util DesignRelocation 1,475.00

504-1920 2009 08/09 Bryant Electric Install Meter Relocation 4,646.02

504-1920 2009 08/09 Angelo Plumbing 40 gal Water HRelocation 248.85

504-1920 2009 08/09 Cisco Equipment Trailer Rental Relocation 104.13

504-1920 2009 08/09 Ram Tech Modular Bld Relocation 52,837.00

504-1920 2009 08/09 Superior Services Locate Line for Relocation 226.50

504-1920 2009 09/09 Gunter Wholesale Cable, Cat 5, JaRelocation 4.60

504-1920 2009 09/09 Gunter Wholesale Cable, Cat 5, JaRelocation 18.40

504-1920 2009 09/09 Superior Services Plumbing-Tem Relocation 6,388.26

504-1920 2009 09/09 Fire Petty Cash ReimbursemenRelocation 11.94

504-1920 2009 09/09 Bryant Electric Run Wire For W Relocation 336.14

504-1920 2009 12/09 Electrical by Deb Wtu Inspectio Relocation 210.00

504-1919 2010 01/10 Border States Const Exp-Sup Relocation 1,895.65

Relocation Total -$ 371,187.90$ 371,187.90$ 508-1901 2011 01/11 10/18/10 FUMC Rent Rent 5,738.83

508-1901 2011 01/11 10/18/10 Kirby Rent Rent 1,775.00

508-1901 2010 02/10 11/05/09 Kirby Rent Rent 1,775.00

508-1901 2010 02/10 11/05/09 FUMC Rent Rent 5,738.83

508-1901 2010 02/10 11/23/09 FUMC Rent Rent 5,738.83

508-1901 2010 03/10 12/03/09 Kirby Rent Rent 1,775.00

508-1901 2010 03/10 12/03/09 FUMC Rent Rent 5,738.83

508-1901 2010 04/10 01/08/10 Kirby Rent Rent 1,775.00

508-1901 2010 04/10 01/08/10 FUMC Rent Rent 5,738.83

508-1901 2010 04/10 01/11/10 Kirby Rent Rent (1,775.00)


508-1901 2010 05/10 02/09/10 Kirby Rent Rent 1,775.00

508-1901 2010 05/10 02/09/10 FUMC Rent Rent 5,738.83

508-1901 2010 06/10 03/09/10 Kirby Rent Rent 1,775.00

508-1901 2010 06/10 03/09/10 FUMC Rent Rent 5,738.83

508-1901 2010 07/10 04/12/10 Kirby Rent Rent 1,775.00

508-1901 2010 07/10 04/12/10 FUMC Rent Rent 5,738.83

508-1901 2010 8/10 05/06/10 KIRBY Rent Rent 1,775.00

508-1901 2010 8/10 05/06/10 FUMC Rent Rent 5,738.83

508-1901 2010 09/10 06/14/10 Kirby Rent Rent 1,775.00

508-1901 2010 09/10 06/14/10 FUMC Rent Rent 5,738.83

508-1901 2010 10/10 07/09/10 Kirby Rent Rent 1,775.00

508-1901 2010 10/10 07/09/10 FUMC Rent Rent 5,738.83

508-1901 2010 11/10 08/20/10 Kirby Rent Rent 1,775.00

508-1901 2010 11/10 08/20/10 FUMC Rent Rent 5,738.83

508-1901 2010 12/10 09/09/10 Kirby Rent Rent 1,775.00

508-1901 2010 12/10 09/09/10 FUMC Rent Rent 5,738.83

Rent Total -$ 94,129.79$ 94,129.79$ 508-1901 2012 01/12 10/01/11 San Angelo Security Security SystemSecurity System 119,084.10

Security System Total 119,084.10$ -$ 119,084.10$ Grand Total 1,490,427.02$ 10,512,985.80$ 12,003,412.82$

Auditorium Transactions


Acct Year Period Date Vendor Description Category Encumbered Transactions Total Available NOTES

514-6602 2011 12/11 09/07/11 King Consultant Abatement Abatement 73.31

514-6602 2011 12/11 09/06/11 King Consultant Abatement Abatement 40.00

514-6602 2011 10/11 07/20/11 Jupe Environment Moved From 504 Abatement 151.96

514-6602 2011 10/11 07/02/11 TX Dept of State HAbatement Abatement 186.00

514-6602 2011 10/11 06/15/11 Jupe Environment Abatement Abatement 2,420.00

514-6602 2011 10/11 06/09/11 King Consultant Abatement Abatement 1,810.00

514-6602 2012 King Consultants Asbestos Abatement 0.00

514-6602 2012 Abatement

Abatement Total 0.00 4,681.27 4,681.27

514-6602 2012 Accounting 0.00 0.00

514-6602 2012 Accounting 0.00

Accounting Total 0.00 0.00 0.00

514-6602 2012 05/12 02/20/12 Trashaway Const-Misc Const-Misc 0.00

514-6602 2012 05/12 02/02/12 Construction Svc's Concrete Testing Const-Misc 198.20 198.20

514-6602 2012 04/12 12/01/11 Construction Svc's Concrete Testing Const-Misc 272.20 272.20

514-6602 2012 SKG Const-Misc 1,715.00 1,715.00

Construction Svc's Concrete Testing Const-Misc 141.61 141.61

Construction Svc's Concrete Testing Const-Misc 570.12 570.12David Knapp Mgr Fee-Not in H.TE Const-Misc 32,950.00 32,950.00

02/12 11/22/11 Building Maint. Supplies Const-Misc 19.62 19.62



514-6602 2011 12/11 08/31/11 Trashaway Trash Const-Misc 470.11 470.11

514-6602 2011 12/11 08/31/11 Trashaway Trash Const-Misc 534.95 534.95


Const-Misc Total 32,950.00 3,921.81 36,871.81


514-6602 2012 05/12 02/20/12 Stoddard Gen Contr Construction Svc




514-6602 2012 02/12 11/22/11 Accounting Aud. Col Work Construction Svc 71,805.00




514-6602 2011 10/11 07/27/11 Civic Events Moved From 508 Construction Svc 210,000.00

514-6602 2012 01/12 Accrual Reversal Construction Svc (105,888.80)


Acct Year Period Date Vendor Description Category Encumbered Transactions Total Available NOTES

514-6602 2012 Stoddard Gen Contr Construction Svc 77,855.29


514-6602 2012 Stoddard Gen Contr Construction Svc

Stoddard Gen Contr Construction Svc


514-6602 2012 Stoddard Gen Contr Construction Svc HVAC LABOR

Construction Svc Total 383,654.72 977,981.91 1,361,636.63 864,891.00

514-6602 2011 12/11 09/30/11 Facility Mgt PPE & Gatorade Demolition 147.03

514-6602 2011 12/11 09/30/11 Facility Mgt Inmate Meals Demolition 170.00

514-6602 2011 12/11 08/16/11 Accounting Inmate Meals Demolition 35.00

514-6602 2011 10/11 07/22/11 Auditorium/Nutrit Moved From 504 Demolition 70.00

514-6602 2012 Demolition 0.00

514-6602 2012 Demolition


Demolition Total 0.00 422.03 422.03

514-6602 2012 04/12 01/12/12 Killis Design Svc Design Svc 49,371.63 49,371.63

514-6602 2011 12/11 09/23/11 Killis Almond Design Svc Design Svc 186,830.79 186,830.79

514-6602 2011 10/11 04/25/11 Killis Almond Design Svc Design Svc 5,878.00 5,878.00

514-6602 2012 Design Svc Design Svc 98,297.58 98,297.58

Design Svc Total 98,297.58 242,080.42 340,378.00

514-6602 2012 02/12 11/08/11 Trane HVAC-Equipment HVAC 127,911.12 107,147.32 235,058.44

514-6602 2011 10/11 07/27/11 Trane HVAC-Equipment HVAC 0.00

Trane HVAC-Equipment HVAC 9,800.44 9,800.44

514-6602 2012 Trane HVAC-Equipment HVAC 0.00

514-6603 2013 Trane HVAC-Equipment HVAC 0.00

514-6602 2012 Trane HVAC-Equipment HVAC 0.00 HVAC EQUIPT.

HVAC Total 127,911.12 116,947.76 244,858.88 244,858.88Grand Total 642,813.42 1,346,035.20 1,988,848.62 1,761,151.38

TOTAL HVAC1,109,749.88

Water Utilities Transactions

Acct Year Period Date Vendor Description Category Encumbered Tranactions Total

520-5400 2011 10/11 07/26/11 Journal Entry Construction Svc



520-5400 2011 10/11 07/26/11 Journal Entry City Hall Renovatio Construction Svc 105,905.00



- 236,870.28 236,870.28520-5400 2012 02/12 11/08/11 Trane HVAC-Equipment HVAC (13,120.08) 13,120.08

520-5400 2012 01/12 10/01/11 Trane HVAC-Equipment HVAC 29,982.72

520-5400 2012 02/12 07/27/11 Trane HVAC-Equipment HVAC (29,982.72)



HVAC Total 16,862.64 13,120.08 29,982.72

Project Total 266,853.00

Construction Svc Total

City Hall-Plaza-WICAccount Summary

Acct Year Period Date Vendor Description Category Encumbered Transactions

103-7700 2011 Accounting Total -$ 0.00103-7700 2011 12/11 09/14/11 Journal Entry WIC ELGIBLE Design Svc 4,484.24103-7700 2011 12/11 09/14/11 Journal Entry WIC ELGIBLE Design Svc 48,862.62

Design Total -$ 53,346.86103-7701 2011 12/11 08/24/11 Stoddard Gen Contr Construction Svc 70,882.06103-7700 2011 12/11 09/15/11 Stoddard Stoddard 13-Const Svc Construction Svc (59,293.27)103-7700 2011 12/11 09/15/11 Stoddard Stoddard 13-Const Svc Construction Svc (11,588.79)103-7700 2011 11/11 08/24/11 Journal Entry Recoded from 502-1920 Construction Svc 330,312.53103-7700 2011 12/11 09/14/11 Journal Entry WIC ELGIBLE Construction Svc 45,445.81103-7700 2011 12/11 09/14/11 Journal Entry WIC ELGIBLE Construction Svc 0.10103-7701 2011 12/11 09/14/11 Journal Entry WIC ELGIBLE Construction Svc 33,154.88103-7700 2011 12/11 09/14/11 Journal Entry WIC ELGIBLE Construction Svc 137,739.82

Construction Svc Total -$ 546,653.14Grand Total -$ 600,000.00

Y:\COUNCIL\Electronic Agendas\2012\05-15-12\CE Auditorium Renovations budget spreadsheet-103-7700 5/11/2012 Page 1 of 1

City Hall-PlazaAccount Summary


502-1920 Abatement Total -$ $ -

Accounting Total -$ $ -

Const-Misc Total -$ $ -

502-1920 2012 02/12 11/22/11 Stoddard Gen Contr recode audConstruction Svc (71,805.00)502-1920 2012 01/12 10/31/11 Journal Entry Acccural Rev Construction Svc (171,370.81)

Construction Svc Total -$ 364,909.74$ Grand Total -$ $ 364,909.74


2011 Abatement Total -$ 226.69$ Accounting Total -$ 0.00Const-Misc Total -$ 3,107.76$

502-1920 2012 10/12 08/24/11 Journal Entry RECODE to WIC Construction Svc (330,312.53)502-1920 2011 10/11 07/27/11 Journal Entry RECODE Construction Svc 103,221.40502-1920 2011 11/11 05/16/11 Journal Entry Accounting Construction Svc (103,221.40)502-1919 2010 12/10 09/26/11 Journal Entry RECODE to WIC Construction Svc (21,289.78)502-1920 2011 12/11 09/27/11 Journal Entry RECODE to WIC Construction Svc (71,633.55)

Construction Svc Total -$ 437,698.26$ 502-1920 2011 12/11 09/27/11 Journal Entry RECODE to WU HVAC (105,870.28)

HVAC Total -$ (105,870.28)$ Grand Total -$ 441,032.71$


Accounting Total -$ -$ 502-1920 2010 12/10 09/30/10 Stoddard Gen Contr Construction Svc -$ 28,377.91




504-1920 2012 05/12 02/02/12 Stoddard Const Construction Svc Const Svc $3,536.82504-1920 2012 05/12 02/02/12 Stoddard Const Construction Svc Const Svc

Const Svc Total 3,536.82 -

504-1920 2012 05/12 02/02/12 Construction Svc's Testing Const-Misc 206.30$ 504-1920 2012 05/12 02/02/12 Stoddard Const Construction Svc Const-Misc504-1920 2012 05/12 02/01/12 Construction Svc's Testing Const-Misc504-1920 2012 05/12 02/01/12 XL Electric Cabling Const-Misc504-1920 2012 05/12 02/01/12 Construction Svc's Testing Const-Misc 147.39504-1920 2012 05/12 02/01/12 XL Electric Cabling Const-Misc 5,576.25504-1920 2012 05/12 02/01/12 Construction Svc's Testing Const-Misc 593.38504-1920 2012 04/12 12/01/11 Construction Svc's Testing Const-Misc 283.30504-1920 2011 Suddenlink Fiber Installation Const-Misc504-1920 2012 05/12 GTE dba Verizon Cable to Building Const-Misc 16,126.04504-1920 2011 Suddenlink Fiber Installation Const-Misc

Const-Misc Total 5,576.25 17,356.41

504-1920 2011 Design Svc504-1920 2012 Design Svc504-1920 2012 Design Svc504-1920 2012 09/11 06/10/11 Killis Design Svc Design Svc 44,311.40

Design Svc Total 44,311.40 -

504-1920 2012 02/12 11/08/11 Trane HVAC Equipment HVAC 8,312.60 12,223.54504-1921 2012 02/13 11/09/11 Trane HVAC Equipment HVAC504-1923 2012 02/15 11/11/11 Trane HVAC Equipment HVAC504-1924 2012 02/16 11/12/11 Trane HVAC Equipment HVAC504-1925 2012 02/17 11/13/11 Trane HVAC Equipment HVAC

HVAC Total 8,312.60 12,223.54

Grand Total 61,737.07 29,579.95

Acct Year Period Date Vendor Description Category Encumbered Tranactions

Accounting Total -$ -$ Const Svc Total -$ 59,293.27$ Const-Misc Total -$ 4,944.81$




Design Svc Total -$ 215,019.47$ Grand Total -$ 279,257.55$


2010 Abatement Total -$ 74,140.00Accounting Total -$ 0.00

Communications Total -$ 77,609.46Construction Mgr Total -$ 11,550.00

Demolition Total -$ 50,988.17Design Svc Total -$ 535,544.12Relocation Total -$ 215,759.11

Grand Total -$ 965,590.86




508-7801 2012 Accounting Total -$ -$ HVAC Total 109,156.80$ 86,177.06$

Communications Total -$ -$ Const-Misc Total -$ 316.15$

Construction Svc Total 980,801.91$ 739,931.07$ Design Svc Total -$ -$

Security System Total 119,084.10$ -$ Grand Total 1,209,042.81$ 826,424.28$

Acct Year Period Date Vendor Description Category Encumbered TransactionsAccounting Total -$ -$ Const-Misc Total -$ 3,843.50$ Construction Mgr Total -$ 106,113.27$ Construction Svc Total -$ 3,311,560.71$ Demolition Total -$ 510.89$



Acct Year Period Date Vendor Description Category Encumbered TransactionsDesign Svc Total -$ 83,933.65$ HVAC Total -$ (119,411.21)$ Relocation Total -$ 400.00$ Rent Total -$ 7,513.83$ Grand Total -$ 3,394,464.64$

Acct Year Period Date Vendor Description Category Encumbered Transactions508-1901 2010 04/10508-1901 2010 12/10

508-1901 2010 10/10 07/12/10 King Consult Asbestos Abatement 15,740.00508-1901 2010 11/10 07/20/10 Jupe Environmental Asbestos Abatement 9,642.50508-1901 2010 11/10 07/20/10 Jupe Environmental Asbestos Abatement 507.50508-1901 2010 11/10 08/03/10 TX Dept Health Asbestos Abatement 3,307.00

Abatement Total -$ 29,197.00Construction Mgr Total -$ 19,800.00

09/30/10 Transfer From CDBG recode city hall remove Construction Svc 280,217.8101/31/10 95% WIC Exp 95% WIC Exp Construction Svc (39,045.00)

Construction Svc Total -$ 241,172.81Demolition Total -$ 1,697.08Design Svc Total -$ 63,049.42Relocation Total -$ 2,084.18

Rent Total -$ 86,615.96Grand Total -$ 443,616.45




508-7801 2011 Accounting Total -$ $0.00508-7801 2011 07/11 03/31/11 Stoddard Gen Contr Construction Svc 37,613.04$ 508-7801 2011 07/11 04/19/11 Stoddard Gen Contr Construction Svc 264,658.93$ 508-7801 2011 06/11 03/07/11 Stoddard Gen Contr Construction Svc 592,110.19508-7801 2011 06/11 02/10/11 Stoddard Gen Contr Construction Svc 68,625.08508-7801 2011 04/11 07/03/05 Stoddard Gen Contr Construction Svc 464,737.42508-7801 2011 03/11 07/03/05 Stoddard Gen Contr Construction Svc 412,426.16508-7801 2011 02/11 10/31/10 Stoddard Gen Contr Construction Svc 404,813.97

Construction Svc Total -$ $2,244,984.79508-7801 2011 06/11 02/25/11 Armente's Misc-Lunch Const-Misc $19.27

Const-Misc Total -$ $19.27Grand Total -$ $2,245,004.06


508-7801 2010 03/10 09/30/10 Stoddard Gen Contr Construction Svc $255,015.212010 Construction Svc Total -$ $255,015.21

Grand Total -$ $255,015.21



Acct Year Period Date Vendor Description Category Encumbered Tranactions520-5400 2011 10/11 07/26/11 Journal Entry Accounting520-5401 2011 12/11 07/27/11 Journal Entry Accounting520-5400 2011 10/12 07/27/11 Journal Entry AccountingWU-520 2012 Accounting Total -$ -$

520-5400 2012 02/12 11/08/11 Trane HVAC-Equipment HVAC (13,120.08) 13,120.08 520-5400 2012 01/12 10/01/11 Trane HVAC-Equipment HVAC 29,982.72520-5400 2012 02/12 07/27/11 Trane HVAC-Equipment HVAC (29,982.72)520-5400 2012 02/12 07/27/11 Trane HVAC-Equipment HVAC 13,120.08520-5400 2012 02/12 07/27/11 Trane HVAC-Equipment HVAC 16,862.64

HVAC Total 16,862.64$ 13,120.08$ Grand Total 16,862.64$ 13,120.08$


Accounting T -$ -$ 520-5401 2011 12/11 07/27/11 Accounting City Hall Renovation Construction Svc 105,870.28 520-5401 2011 12/11 07/27/11 Accounting City Hall Renovation Construction Svc 105,870.28 520-5400 2011 10/11 07/27/11 Accounting City Hall Renovation Construction Svc 25,095.00

HVAC Total -$ 236,835.56$ Grand Total -$ 236,835.56$

Y:\COUNCIL\Electronic Agendas\2012\05-15-12\CE Auditorium Renovations budget spreadsheet-Water Utilities-5205/11/2012 Page 1 of 1


514-6602 2012 Abatement Total 0.00 0.00

Accounting Total 0.00 0.00

514-6602 2012 06/12 10/28/11 SKG Theater Const-Misc 1,715.00 x

514-6602 2012 05/12 02/20/12 Trashaway Const-Misc Const-Misc (534.95) 570.12

514-6602 2012 05/12 02/02/12 Construction Svc's Concrete Testing Const-Misc (198.20) 198.20

514-6602 2012 05/12 02/01/12 Construction Svc's Concrete Testing Const-Misc 198.20 141.61 x

514-6602 2012 05/12 02/01/12 Construction Svc's Concrete Testing Const-Misc 272.20 x

514-6602 2012 04/12 12/01/11 Construction Svc's Concrete Testing Const-Misc (272.20) 272.20

514-6602 2012 02/12 11/22/11 Building Maint Supplies Const-Misc 19.62



514-6602 2012 05/12 02/20/11 Trashaway Const-Misc Const-Misc (470.11)

Const-Misc Total 0.00 2,916.75

514-6602 2012 06/12 03/22/12 Stoddard Gen Contr Construction Svc 77,855.29 x

514-6602 2012 02/12 11/22/11 Accounting Aud. Col Work Construction Svc 71,805.00 x





514-6602 2012 05/12 11/08/11 Stoddard Gen Contr Construction Svc x






514-6602 2012 04/12 12/31/11 Stoddard Gen Contr Construction Svc 116,008.53 xx


514-6602 2012 01/12 Accounting Accrual Reversal Construction Svc (105,888.80) x


514-6602 2012 03/12 12/14/11 Stoddard Gen Contr Construction Svc 92,758.38 xx







514-6602 2012 Stoddard Gen Contr Construction Svc x





514-6602 2012 Stoddard Gen Contr Construction Svc x


Stoddard Gen Contr Construction Svc s

514-6602 2012 Stoddard Gen Contr Construction Svc 105,888.80 x


Construction Svc Total 444,141.58$ 601,606.25




Demolition Total 0.00 0.00

514-6602 2012 02/12 11/08/11 Trane HVAC-Equipment HVAC 127,911.12 107,147.32 x

Trane HVAC-Equipment HVAC

514-6602 2012 Trane HVAC-Equipment HVAC



HVAC Total 127,911.12$ 107,147.32

514-6602 2012 Killis Design Svc Design Svc 98,297.58

514-6602 2012 04/12 01/12/12 Killis Design Svc Design Svc 49,371.63 x

Design Svc Total 98,297.58$ 49,371.63

Grand Total 670,350.28$ 761,041.95


2011 Abatement Total -$ 4,529.31$

Accounting Total -$ 210,221.96$

Const-Misc Total -$ 1,005.06$

Construction Svc Total -$ 105,888.80$

Demolition Total -$ 352.03$

HVAC Total -$ 0.00

Design Svc Total -$ 192,708.79$

Grand Total -$ 514,705.95$

City of San Angelo



From: Lisa Marley, Director of Human Resources and Risk Management



Discussion and consideration for staff to negotiate an addendum to the Holmes-Murphy & Associates contract with their affiliate company, ACAP Health, for Clinical Care Engineering (CCE) services for the Health Insurance Program.

_________________________________________________________________________________

Summary: Seeking approval from Council to negotiate a contract with ACAP Health, an affiliate company of Holmes-Murphy & Associates, to provide Clinical Care Engineering (CCE) services for the health insurance program. The contract would exist as an addendum to the existing Holmes-Murphy & Associates contract. History: During the health insurance negotiations during the summer of 2011, Holmes-Murphy utilized their affiliate company, ACAP Health, to assist with the complex discussions. ACAP Health was very instrumental in analyzing data used in calculating the health care benefits and costs. Last year’s negotiations with providers should be considered as Phase I in the continuing efforts to provide effective health insurance benefits. Phase II of the ACAP Health services will be to work directly with the providers to attain high value, accountable care for plan participants. This direct relationship will provide the City with a better understanding of the quality performance of the providers and of the cost of the clinical care being rendered. Evidence has shown that higher quality health care actually costs less when the right processes are in place to avoid the unnecessary waste and the complications inherent in a fragmented care continuum. Financial Impact: The cost is to be negotiated as part of the contract. The savings will be measured based on actual claims. Attachments: None.

Presented By: Lisa Marley, Director of Human Resources and Risk Management, and David W. Toomey, ACAP Health

Reviewed by: Lisa Marley, Director of Human Resources and Risk Management, May 9, 2012.

City of San Angelo


To: City Council members


Subject: Bed & Breakfast ordinance and summary of process

Caption: First Public Hearing and consideration of an ordinance amending Bed

& Breakfast regulations.

AN ORDINANCE OF THE CITY OF SAN ANGELO, TEXAS, AMENDING CHAPTER 12, EXHIBIT A “ZONING ORDINANCE”, ARTICLE 4 “SPECIFIC USE STANDARDS”, BY AMENDING SECTION 406 “BED AND BREAKFAST ESTABLISHMENTS”, TO PROVIDE SPECIFIC USE STANDARDS FOR BED AND BREAKFAST APPLICABLE IN ALL ZONING DISTRICTS, AND ADDITIONAL SPECIFIC USE STANDARDS APPLICABLE IN RESIDENTIAL ZONE DISTRICTS; AMENDING ARTICLE 3 “USE REGULATIONS”, SECTION 309 “USE TABLE”, BY RESTATING THAT PART OF THE USE TABLE DESIGNATED “COMMERCIAL”, “BED & BREAKFAST”, CONSISTENT WITH THE AMENDMENT OF SECTION 406; PROVIDING FOR SEVERABILITY; PROVIDING COMPLIANCE WITH THE TEXAS OPEN MEETINGS ACT; AND, PROVIDING FOR AN EFFECTIVE DATE.

On June 20, 2011 Special Use 11-03 came before the Planning Commission and did not meet the current requirements that a Bed and Breakfast be placed in a transition area between zoning districts. After some discussion, the request was unanimously approved by the Planning Commission and staff was directed to look into options for discussion regarding changing the regulations for Bed & Breakfasts at a special meeting sometime in the future. On July 18, 2011 the Planning Commission established a date for a special meeting on August 22nd to discuss Bed & Breakfast establishments (among other items) and

potential ordinance changes. Due to time constraints at the special meeting, the item was tabled by unanimous decision. On a special meeting scheduled for September 28, 2011 the Bed and breakfast regulations for various cities within Texas were discussed. These cities examined include the following: Abilene, Lubbock, Amarillo, Odessa, Midland, Wichita Falls, New Braunfels, San Marcos, Horseshoe Bay, Austin, and Llano. Various features and requirements were discussed when comparing the varying cities’ regulations on the item. At this discussion it was suggested that staff bring back items from the cities regarding the following: allowed zoning districts, fire code requirements, taxing requirements, parking regulations, on site sales regulations, number of rooms, and owner occupied regulations. On October 17, 2011 these items for further research were brought back and discussed. Some discussion occurred as to whether or not an overlay zone should be investigated or if there would be a better way to move forward. Discussion of key features such as the Rio Concho River, Lake Nasworthy and the Historic Downtown were discussed as locations where these establishments would be appropriate. Line items regarding each regulation were requested to be prepared and brought back for the next meeting. On December 7, 2011 line items regarding various issues on Bed & Breakfast establishments were brought to the commission for a vote. At this point it was determined that the parking ratios would remain the same, 2 spaces plus one space for every guest room. The maximum number of rooms was left at 4 as the current ordinance calls for. In residential districts it was also determined that the establishment must be owner occupied as the current ordinance stipulates. Sales on site would be allowed as an accessory use, but said sales would be limited to guests of the establishment only. Regarding where Bed & Breakfasts would be allowed, the commission altered the use table to the form it takes in the proposed ordinance. On February 20, 2012 residential signage requirements were discussed and other cities’ regulations were compared to San Angelo. After some discussion it was determined that residential signage would be allowed to be 6 square feet with no internal illumination allowed. The other provisions of the draft ordinance were reviewed and the limitations on employees allowed at Bed & Breakfasts were removed and it was determined that these types of establishments would be counted as residential uses for the purposes of determining a privacy fence. It was also established that the wordage for keeping a guest registrar would be changed to keeping the register of guests in compliance with state code. On April 16, 2012 the Planning Commission voted unanimously to approve the draft ordinance as presented and directed staff to send the ordinance to City Council.

Attachments: Amended ordinance as approved by Planning

Commission.

AN ORDINANCE OF THE CITY OF SAN ANGELO, TEXAS,

AMENDING CHAPTER 12, EXHIBIT A “ZONING ORDINANCE”,

ARTICLE 4 “SPECIFIC USE STANDARDS”, BY AMENDING

SECTION 406 “BED AND BREAKFAST ESTABLISHMENTS”, TO

PROVIDE SPECIFIC USE STANDARDS FOR BED AND

BREAKFAST APPLICABLE IN ALL ZONING DISTRICTS, AND

ADDITIONAL SPECIFIC USE STANDARDS APPLICABLE IN

RESIDENTIAL ZONE DISTRICTS; AMENDING ARTICLE 3 “USE

REGULATIONS”, SECTION 309 “USE TABLE”, BY RESTATING

THAT PART OF THE USE TABLE DESIGNATED “COMMERCIAL”,

“BED & BREAKFAST”, CONSISTENT WITH THE AMENDMENT OF

SECTION 406; PROVIDING FOR SEVERABILITY; PROVIDING

COMPLIANCE WITH THE TEXAS OPEN MEETINGS ACT; AND,

PROVIDING FOR AN EFFECTIVE DATE.

BE IT ORDAINED BY THE CITY OF SAN ANGELO, TEXAS, THAT:

Section 1. Section 406 “Bed and Breakfast Establishments” of Chapter 12, Exhibit A

“Zoning Ordinance”, Article 4 “Special Standards”, is hereby amended to read in its entirety as

follows:

Section 406. Specific use standards applicable to a Bed and Breakfast are:

(A) General Standards

In all zoning districts, the following will be required:

1. A minimum of two off-street parking spaces, plus one additional space per guest

room, shall be provided on the same lot or tract of land as the Bed and Breakfast

establishment.

2. A maximum of four guest rooms shall be provided in any one Bed and Breakfast

establishment.

3. No food preparation, except beverages, is allowed within individual guest rooms.

Meal service shall be provided to overnight guests only.

4. Preparation and service of food for guests shall conform to all applicable

regulations of the State of Texas and the City of San Angelo.

5. The operator shall keep a current guest register in compliance with state code.

6. For the purposes of determining privacy fence requirements, a Bed and Breakfast

will always be considered a residential use.

(B): Standards for Residentially Zoned Properties

In addition to the requirements in section 406(A), the following shall apply

1. The operator of the Bed and Breakfast is a full-time resident of the dwelling in

which the Bed and Breakfast establishment is housed.

2. All lighting shall be directed toward the bed & breakfast and not at surrounding

neighbors.

3. No exterior evidence of the Bed and Breakfast shall be allowed, except for one

sign, no larger than six square feet, which is not internally lit.

4. On site sales will be allowed as an accessory use to the bed and breakfast

establishment; said sales will be limited to guests only; no other sales will be

allowed at the location.

Section 2. Section 309 “Use Table” of Chapter 12, Exhibit A “Zoning Ordinance”, Article 3

“Use Regulations”, is hereby amended by restating that part of the Use Table designated

“Commercial”, “Bed & Breakfast” to read as follows:

Use Short Residential Districts Nonresidential Districts

Category Definition R R R R R R M M C C C C C O M M CG

& S S S M M H H N O G H B W L H /

E 1 2 3 1 2 P S D CH

Commercial Use Categories

Bed &

Breakfast

a single-family

dwelling offering

overnight

accommodations

* C C C C C C - - A A A C A C C C A

(see also Sections 311

thru 316)

A = Allowed C = Conditional Use S = Special Use * = Specific Use Regulations May Apply. See Article 4

Section 3. If any provision, section, subsection, sentence, clause or phrase of this Ordinance,

or the application of same to any person to set circumstances, is for any reason held to be

unconstitutional, void or invalid, the validity of the remaining provisions of this Ordinance or

their application to other persons or set of circumstances shall not be affected thereby, it being

the intent of the City Council in adopting this Ordinance that no portion hereof or regulations

connected herein shall become inoperative or fail by reason of any unconstitutionality, invalidity

or void finding of any portion hereof, and all provisions of this Ordinance are declared severable

for that purpose.

Section 10. THAT, this Ordinance shall be effective on, from and after the date of adoption.

INTRODUCED on the 1st day of May, 2012, and finally PASSED, APPROVED and

ADOPTED on this the 15th

day of May, 2012.

CITY OF SAN ANGELO

ATTEST: BY:

Alvin New, Mayor

By: Alicia Ramirez, City Clerk

Approved as to Content: Approved as to Form:

AJ Fawver, Planning Manager Lysia H. Bowling, City Attorney

City of San

Angelo

Memo Date: April 24, 2012 To: Mayor and City Council members

From: AJ Fawver, Planning Manager

Subject: Limited prohibition of parking in yards

Contact: AJ Fawver, Planning Manager 657-4210

Caption: First public hearing and introduction of an Ordinance amending Article 8 of the City of San Angelo Code of Ordinances, and adopting Article 8.100 related to prohibiting the parking of vehicles on unimproved surfaces in certain situations and in residential districts

____________________________________________________________________________________

Summary: The issue of parking, particularly in front yards of residential districts, has

been a point of discussion for many years for the City of San Angelo. The most recent discussion was held in October of 2011, at which time Council gave direction to staff to proceed with a full draft ordinance to be brought back at a later time, which is the subject of this hearing.

History and Background: The issue of parking in residential yards was discussed in December of 2003, when a member of the Legal staff presented a draft ordinance which would prohibit parking in residential front yards. The City Council at that time decided to take no action and did not change the regulations. In October of 2009, the matter was again presented for discussion by the Development Coordinator at that time. Discussion centered around what other cities did to regulate the practice, and Council members asked that staff continue to look into the matter. In May of 2011, the matter was again presented to the City Council as a matter for action, based on a draft ordinance. No action was taken at this time.

At the requests of Council members Adams and Alexander in May/June 2011, staff members put together a partial draft ordinance to use as a basis for discussion, to address the issue of parking in residential yards, while at the same time recognizing that there are some circumstances which may render some areas more suitable for doing so than others. In October of 2011, the draft ordinance was discussed by the City Council at their second meeting that month, and was approved to move forward by a vote of 5-2. Staff began working with the Office of the City Attorney to finalize and complete an ordinance, which is presented as an attachment to this report. Analysis: The draft ordinance presented was put together based on discussions with Council members and staff research, and attempts to bridge the gap between the previous discussions. While the 2003 discussion was with a different Council that generally did not feel compelled to act, the 2009 discussion seemed to have one consensus: that the regulations, if pursued at some point, not prohibit this type of parking entirely. Rather, it recognized that there might be some instances in which it should be allowed. Staff’s draft ordinance attempts to recognize such circumstances. Basically, this proposed ordinance prohibits the parking of vehicles on unimproved surfaces in a residential zoning district, as a nuisance, with the following exceptions:

(a) Vehicles parked on an improved surface as defined within the ordinance, allowing a choice between one of five types of improvements;

(b) Residential lots fronting onto street rights-of-way which have less than

36’ of pavement width; (c) Street rights-of-way defined in the Master Thoroughfare Plan as

minor arterial, major arterial, minor collector, major collector; (d) Vehicles parked in an area screened from public view, by a solidly

opaque privacy fence or wall at least 6 feet in height placed in accordance with setback regulations;

(e) Vehicles with a valid handicapped license plate or mirror hanger; or (f) Any vehicle in the rear yard of any lot in a residential district, so long

as the rear boundary of said lot is not adjacent to a street right-of-way;

By using these guidelines, the following can occur:

• There is a wide variety of opportunities for property owners to create “paved”

areas for parking in the front yards by offering a broad definition of paving, to include the following materials, the specific requirements of which are in the attached draft ordinance:

• hot mix over an appropriate base material;

• two-course penetration (two layers of crushed stone and asphalt);

• reinforced concrete;

• interlocking concrete paving stones over an appropriate base; or

• compacted gravel, caliche or crushed rock with a minimum depth.

• Individuals living on narrow streets are allowed relief;

• Individuals living along busier streets are allowed relief;

• Rear yards and side yards are still available for parking, as most are generally screened or are interior lots;

• Renters of residential property are penalized, and not the property owner(s); and

• Residents are given a one-year period to come into compliance before the ordinance goes into effect.

Fiscal Impact: N/A

Related Vision Items: Establish appropriate regulations to protect neighborhoods Provide adequate amenities for all neighborhoods Cleaner neighborhoods Attachments: draft ordinance

Publication: not applicable

Presentation: AJ Fawver, Planning Manager (10/12/11)

AN ORDINANCE AMENDING CHAPTER 8 (OFFENSES AND NUISANCES) BY ADDING A NEW ARTICLE 8.1000 PROHIBITING PARKING OF VEHICLES ON UNIMPROVED SURFACES, IN CERTAIN SITUATIONS AND IN RESIDENTIAL DISTRICTS OF SAN ANGELO; PROVIDING FOR SEVERABILITY; PROVIDING A PENALTY AND PROVIDING AN EFFECTIVE DATE

WHEREAS, the appearance of residential neighborhoods is enhanced by encouraging clear demarcation between improved surfaces intended for off-street parking and grass-covered surfaces contributing to natural beauty and openness in the residential environment; and WHEREAS, both off-street parking and grass-covered surfaces, in measured amounts and clearly distinct from one another, contribute to the comfortable enjoyment of life and property in residential districts; and WHEREAS, a blurred distinction between natural areas and off-street parking areas does diminish the quality and value of not only the property where this occurs but of other nearby properties, as well; NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF SAN ANGELO: 1) THAT Chapter 8 in the Code of Ordinances, City of San Angelo, Texas is hereby amended by adding the following Article 8.1000 thereto and which concerns prohibiting parking vehicles on unimproved surfaces, in residential districts: ARTICLE 8.1000 PARKING VEHICLES ON UNIMPROVED SURFACES

Section 8.1001 Definitions The following words and phrases when used in this article shall have the meanings respectively ascribed to them: fence or wall, privacy: A fence or wall made of wood, masonry or metal, permanently constructed of products commercially sold as fence materials, and which provides a solidly opaque barrier. improved surface: Asphalt, concrete, paving brick or an acceptable all-weather surface of compacted gravel, caliche or crushed rock, as follows:

hot mix asphaltic concrete having minimum thickness 1¼ inches, over a 4-inch stabilized base consisting of compacted crushed stone, cement-treated base, or soil cement base;

two-course penetration surface composed of two layers of crushed stone and asphalt;

reinforced concrete having a minimum thickness of 5 inches;

interlocking concrete paving stones at least two inches thick on a base consisting of a layer of bedding sand over a minimum 4 inches of compacted crushed stone, cement-treated base, or soil cement base; or

compacted gravel, caliche or crushed rock having a minimum depth of 6 inches.

lot: A tract or parcel of land potentially suitable for building purposes and legally transferrable as a single unit of land. For the purposes of this article, a lot may or may not coincide with a lot shown on a recorded subdivision plat.

residential district: A residential zoning district according to the Zoning Ordinance of the City of San Angelo. vehicle: Shall include but not be limited to automobiles, trucks, trailers, semi-trailers, recreational vehicles, travel trailers, boats or other watercraft, and motorcycles (not including bicycles and tricycles that are not motor-propelled). yard: An open, unoccupied space on the surface of a lot or tract of land, that is unobstructed from the ground to the sky. yard, front: All that space on the surface of a lot, located between the street right-of-way line and the apparent front line of the principal building on that lot, extending across the full width of the lot. The depth of such yard shall include the entire area between said street right-of-way line and the most remote point on an exterior wall of the apparent front face of that principal building. yard, rear: All that space on the surface of a lot, located between the rear line (opposite the apparent front line) of the principal building on that lot and the most proximate and nearly parallel property boundary (that being the rear boundary) on that same lot, extending across the full width of the lot. The depth of such yard shall include the entire area between said rear boundary and the most remote point on an exterior wall of the rear face of that principal building. yard, side: All that space on the surface of a lot, adjoining the sides of the principal building on that lot and located between the front and side yards.

Section 8.10002 Parking Prohibited (a) The act or failure to act described in the following paragraph (b) shall constitute a

nuisance and is therefore prohibited and unlawful. (b) Parking, placing, depositing, leaving or permitting to remain any vehicle in the

yard of any lot (other than a municipal park or recreation area) in a residential district, except as allowed specifically below: (1) on an improved surface; or

(2) in an area screened from public view, by a solidly opaque privacy fence or

wall at least 6 feet in height and which otherwise conforms to height limitations proscribed by the Zoning Ordinance of the City of San Angelo.

Section 8.1003 Additional Exceptions The prohibitions of this article shall also not apply to: (a) parking, placing, depositing, leaving or permitting to remain any vehicle in the

rear yard of any lot in a residential district, so long as the rear boundary of said lot is not adjacent to a street right-of-way;

(b) parking, placing, depositing, leaving or permitting to remain any vehicle in the

yard of any lot in a residential district, so long as said lot has access only to street(s) having an improved surface thirty-six feet (36’) or less in width; and

(c) parking, placing, depositing, leaving or permitting to remain any vehicle in the

yard of any lot in a residential district, so long as such vehicle has a valid handicapped license plate or mirror hanger.

Section 8.1004 Defenses It is a defense to prosecution under Section 8.1002 that the vehicle unlawfully parked, placed, deposited, left or permitted to remain is registered to a person residing on the lot where the offense occurs, but such real property is rented or leased from another person, firm or corporation, in which case only the registered vehicle owner(s) shall be subject to prosecution, not the real property owner. 1) THAT the following severability clause is adopted with this amendment:

SEVERABILITY:

That the terms and provisions of this Ordinance shall be deemed to be severable in that, if any portion of this Ordinance shall be declared to be invalid, the same shall not affect the validity of the other provisions of this Ordinance.

2) THAT the following penalty clause is adopted with this amendment:

PENALTY

Any person who violates any provision of this article shall be guilty of a misdemeanor and, upon conviction thereof, shall be subject to a fine as provided for in Section 1.106 of the Code of Ordinances, City of San Angelo, Texas. Each day of violation shall constitute a separate offense.

3) THAT this Ordinance shall be effective on, from and after the date 180 days

following the date of its adoption. INTRODUCED on the _______ day of _________________ 2012, and finally PASSED,

APPROVED and ADOPTED on this the _______ day of ___________________, 2012.

CITY OF SAN ANGELO by: __________________________________

Alvin New, Mayor ATTEST: by:_____________________________

Alicia Ramirez, City Clerk

City of San Angelo



From: Robert Schneeman, Development Coordinator

Subject: Agenda Item for 05-15-2012 Council Meeting

Contact: Robert Schneeman or Shawn Lewis 657-4210


Consideration and possible approval of an authorization for the Mayor to execute a resolution nominating Ethicon Inc. to the Office of the Governor Economic Development & Tourism through the Economic Development Bank as an Enterprise Project

Summary: Company officials have advised that they are requesting the parent company to invest in new machinery and equipment at the San Angelo plant. They have requested that the City nominate Ethicon as an Enterprise Project.

History: At its meeting of August 3, 2010, Council approved a resolution nominating Ethicon as an Enterprise Project. The company subsequently applied to the Office of the Governor and was denied. The company is requesting that the City of San Angelo again nominate Ethicon as an Enterprise project. This will allow the company to gain State Sales Tax and Franchise Tax abatements on the new machinery and equipment. In addition, the company will be eligible to participate in the State Tax Credit Program for Job Creation and Retention. The deadline for application to the State is September 1, 2012. Ethicon currently anticipates making a capital investment of between $12 million and $28 million in updated plant equipment.

Financial Impact: No financial impact is associated with Ethicon’s nomination under the State Enterprise Program. Future investment in new machinery and equipment will result in additional personal property tax subject to the amount of new investment and continued employment of personnel

Related Vision Item

(if applicable):


Staff recommends approval of nomination.

Attachments: Draft Resolution; minute excerpt 08-03-2010 meeting; Signed resolution 08-03-10

Presentation: Shawn Lewis, Director of Community & Economic Development

Publication:


Shawn Lewis, Director of Community & Economic Development

Approved by Legal:

robert.schneeman

Polygon

RESOLUTION

WHEREAS, the City of San Angelo (the “City”) has previously passed Ordinance, dated August 8, 2010, electing to participate in the Texas Enterprise Zone Program, and the local incentives offered under this resolution are the same on this date as were outlined in said Ordinance, WHEREAS, the Office of the Governor Economic Development and Tourism (OOGEDT) through the Economic Development Bank (the “Bank”) will consider Ethicon, Inc. as an enterprise project pursuant to a nomination and an application made by the City; WHEREAS, the City desires to pursue the creation of the proper economic and social environment in order to induce the investment of private resources in productive business enterprises located in the City and to provide employment to residents of enterprise zones and to other economically disadvantaged individuals; WHEREAS, pursuant to Chapter 2303, Subchapter F of the Texas Enterprise Zone Act, Texas Government Code (the "Act"), Ethicon, Inc. has applied to the City for designation as an enterprise project; WHEREAS, the City finds that Ethicon, Inc. meets the criteria for designation as an enterprise project under Chapter 2303, Subchapter F of the Act on the following grounds: 1. Ethicon, Inc. is a "qualified business" under Section 2303.402 of the Act since it will be engaged

in the active conduct of a trade or business at a qualified business site within the governing body’s jurisdiction located outside of an enterprise zone and at least thirty-five percent (35.0%) of the business' new employees will be residents of an enterprise zone or economically disadvantaged individuals; and

2. There has been and will continue to be a high level of cooperation between public, private, and

neighborhood entities within the area; and 3. The designation of Ethicon, Inc. as an enterprise project will contribute significantly to the

achievement of the plans of the City for development and revitalization of the area. WHEREAS, the City finds that Ethicon, Inc. meets the criteria for tax relief and other incentives adopted by the City and nominates Ethicon, Inc. for enterprise project status on the grounds that it will be located at the qualified business site, will create a higher level of employment, economic activity and stability; and WHEREAS, the City finds that it is in the best interest of the City to nominate Ethicon, Inc. as an enterprise project pursuant to the Act; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN ANGELO:

That the findings of the City and its actions approving this resolution taken at the council meeting are hereby approved and adopted.

BE IT FURTHER RESOLVED that Ethicon, Inc. is a "qualified business", as defined in Section 2303.402 of the Act, and meets the criteria for designation as an enterprise project, as set forth in Section 2303, Subchapter F of the Act.

BE IT FURTHER RESOLVED that the enterprise project shall take effect on the date of designation of the enterprise project by OOGEDT and terminate five years from the date of designation. PASSED BY THE CITY COUNCIL of the City of San Angelo this ___ day of ________, 2012. Alvin New, Mayor Council of the City of San Angelo, TX THE STATE OF TEXAS COUNTY OF TOM GREEN I, Alicia Ramirez, City Clerk of the City of San Angelo, Texas do hereby certify that the above and foregoing is a true and correct copy of Resolution Number _____________ passed by the City of San Angelo City Council on the this ___ day of ________, 2012. [CITY SEAL] Alicia Ramirez City Clerk THE STATE OF TEXAS COUNTY OF TOM GREEN BEFORE ME, the undersigned authority, on this day personally appeared of the City of San Angelo, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed. GIVEN under my hand and seal of office this ___ day of ________, 2012 Notary Public, State of Texas My commission expires: [NOTARY SEAL] Approved As to Content: Shawn Lewis, Community and Economic

Development Director

City of San Angelo


To: Mayor and Council members

From: Roger D. Havlak, Parks Division Superintendent


Contact: Roger D. Havlak, Parks Division, 325/234-0259

Caption: Consent Agenda Item

Consideration of approving a variance to the City of San Angelo water conservation and drought contingency ordinance (Article 11.200; Section 11.202; Subsection 8) (Article 11.200; Section 11.203; Subsection D; Part 2A) (Article 11.200; Section 11.203; Subsection E; Part 2A) regarding watering frequency/schedules for City parks and sports fields, Santa Fe Golf Course, and Fairmount Cemetery.

Summary: The purpose of this request is to receive an exemption on watering frequency days for City maintained parks/sports fields, Santa Fe Golf Course, and Fairmount Cemetery during the ordinance stages of water conservation, drought level I, and drought level II. Many of these sites are large (acreage) with multiple irrigation zones and rotor heads.

With the current ordinance of watering only 2 days per week (water conservation and drought level I) and 1 day per week (drought level II), it is not feasible to irrigate these large areas with the maximum one (1) inch of water per week which is needed to maintain healthy landscape plants, and stay within the allowable watering hours (6:00 p.m. to 12:00 noon). In fact, many of the larger sites would only receive approximately one-eighth to one-quarter inch with these restrictions. This amount would not benefit or sustain a healthy landscape. Based on data obtained from recent irrigation audits, it takes approximately 2 to 2.5 hours of run time per irrigation zone to obtain one inch of water with standard rotor and MP rotator heads. At most sites, only one irrigation zone can run at a time to maintain an efficient distribution uniformity of the irrigation water. As a result, sites with 9 or more irrigation zones require at least 2 watering days and up to 7 watering days (depending on the number of zones) per week in order to obtain the one inch of water per week that is allowed.

If approved, the amount of water used on the suggested sites would only match what others with smaller sites (residential/commercial sites) are allowed to use in a 7 day period. Each zone would only water the 1 or 2 days per week, depending on the drought stage. Park’s and Fairmount Cemetery staff continually seek and utilize ways to conserve water throughout the park, cemetery, and sports field systems. Although the allowable watering hours are from 6:00 p.m. to 12:00 noon, staff recognizes that a substantial amount of water can be wasted to evaporation

in the late evening/morning hours. Thus, our irrigation run times are set from approximately 10:00 p.m. to 8:00 am (depending on events, games, maintenance, etc.) Park’s staff has also recognized that vandalism on our irrigation systems dramatically decreases with later start times and earlier end times. Consequently, this shorter watering window again requires additional watering frequency days in order to reach one inch of water per week.

History: The current ordinance for watering frequency reads: Water Conservation Stage

(8) Watering Frequency. The use of treated or raw city water, greywater or reclaimed water for watering lawns, landscape areas, trees, gardens, golf courses (except greens), shrubs or other plants being grown outdoors (not in a nursery) shall be allowed at a frequency of twice every seven days during the period of April 1 through October 31 and once every seven days during the period of November 1 through March 31. Golf course greens may be watered once per day year round.

Drought Level I Stage

(2) In addition to the conservation measures stated in Section 11.202 of this article, the following additional water conservation measures shall be in force during Water Supply Stage – Drought Level I.

(A) The use of treated or raw city water for watering lawns, gardens, landscape areas, trees, shrubs, golf courses (except greens) or other plants being grown outdoors (not in a nursery) shall be prohibited at all times provided however a person may do such watering which shall be twice every seven days during the period of April 1 through October 31 and once every 14 days during the period of November 1 through March 31 except during the “prohibited watering hours” as stated in Section 11.202.

Drought Level II Stage

(2) In addition to the conservation measures stated in Section 11.202 of this article, the following additional water conservation measures shall be in force during Water Supply Stage – Drought Level II.

(A) The use of treated or raw city water for watering lawns, gardens, landscape areas, trees, shrubs, golf courses (except greens) or other plants being grown outdoors (not in a nursery) shall be prohibited at all times provided however a person may do such watering which shall be once every seven days during the period of April 1 through October 31 and once every 14 days during the period of November 1 through March 31 except during the “prohibited watering hours” as stated in Section

11.202.

The past ordinance for watering frequency read:

(8) Allowable Watering Days. The use of treated or raw city water for watering lawns, landscape areas, trees, gardens, golf courses (except greens and tee areas), shrubs or other plants being grown outdoors (not in a nursery) shall be allowed at a frequency of twice every seven days for each area being watered during the period of April 1 through October 31 and once every seven days for each area being watered during the period of November 1 through March 31. Golf course greens and tee areas may be watered once per day year round.

Financial Impact: The financial impact could be quite severe if Park’s staff is not allowed to apply at least one inch of water per week during the late spring, summer, and early fall seasons. We would anticipate turf and landscape plant injury from drought stress, including plant death in some circumstances. Future replacement costs will include plant material (turf, trees, shrubs, ornamentals, etc.), establishment costs, and time/labor for planting and grow-in.


Staff recommends that the variance remain effective indefinitely to allow the flexibility of irrigating these large sites in the appropriate manner.

Attachments: PK Watering Frequency Variance Site List

Presentation: None

Reviewed by: Carl White, Parks and Recreation Director Ricky Dickson, Operations Director Shane Kelton, Assistant Operations Director

Watering Frequency Variance Site List Parks Department(4/25/2012)

Name of Location Estimated # of # of # of Days forLocation Classification Irrigated Acres Irrigation Zones Drip Zones One Inch per Week

Civic League Park A 6.0 28 7 6

Santa Fe A 6.0 24 0 6

Santa Fe Golf Course A 36.0 101 12 7

Sunken Garden A 7.0 16 + 6 manual zones 0 4

Section A A 4.5 6 + 8 manual zones 0 2

Section B A 3.5 17 2 4

MLK Park A 5.0 11 2 4

El Paseo A 4.5 16 2 4

Unidad Park A 7.0 24 4 7

Glenmore Park A 6.0 10 1 3

Kirby Park (North) AA 9.0 12 2 4

Kirby Park (South) AA 6.0 6 2 2

Visitor's Center AA 1.5 16 5 5

Kid's Kingdom AA 2.5 6 1 3

Abe St. to Irving St. AA 3.0 design phase design phase 3 (estimated)

Plaza/Neff's (Concho to Irving) AA 6.5 15 2 5 (estimated)

Paseo Extension AA 1.0 2 3 1

Firefighter's Memorial City Park AA 3.5 8 2 3

Municipal Pool AA 0.5 design phase design phase 2 (estimated)

Old Town AA 0.5 5 1 1

Meadowcreek Park AA 4.0 10 1 3

Producer's Park AA 13.0 24 2 7

Texas Bank Sports Complex AA 55.0 130 6 7


Soccer-Glenna (Big Kids) AA 11.0 48 0 7

Soccer - Glenna (Little Kids) AA 11.0 48 0 7

Soccer-La Liga AA 11.0 11 0 3

29th Street Complex (Baseball) AA 3.0 11 0 3

Lakeview LL AA 3.0 15 1 4

Northern LL AA 3.0 28 0 7

Western LL AA 5.0 29 0 7

Ben Ficklin Complex AA 2.0 2 0 1

Rio Vista Park AA 4.0 11 1 4

North Concho Park B 8.0 14 0 3

Harmon Park B 14.0 7 0 2

Section C B 5.0 0 0 N/A

Bell Park B 3.0 10 0 2

Brentwood Park B 10.0 0 0 N/A

Brown Park B 2.5 8 2 3

Kiwanis Park B 2.5 8 0 2

Lakeview Park B 14.0 24 0 6

Mountainview Park B 6.5 12 0 3

Pete Chapa Park B 0.5 5 0 1

Purkey Park B 0.5 4 0 1

Santa Rita Park B 8.5 14 0 3

City Hall (contracted) B 0.3 design phase design phase 3 (estimated)

South Concho East B 14.5 0 0 N/A

Webster Park B 0.7 0 4 1

Santa Fe Crossing B 0.1 6 0 2

North River Drive C 4.0 10 0 3


Section D C 5.5 0 0 N/A

Sulfur Draw C 5.0 8 0 2

Carl Ray Johnson C 0.8 5 0 1

Churchhill Blvd. Esplanade D 0.4 10 manual 0 5

Avenue N and Campus D 0.1 0 0 N/A

Glenmore Circle D 0.1 2 manual 0 1

Harris Esplanade D 0.8 12 0 3

Harrison/Webster Triangle D 0.2 2 manual 0 1

Van Buren/Harrison Triangle D 0.2 4 manual 0 2

Live Oak Triangle (adopted) D 0.1 2 manual 0 1

Oxford Triangle D 3.0 0 3 1

Post office Property D 0.3 0 0 N/A

Pruesser Esplanade D 1.0 12 manual 0 6

Twohig/David Esplanade. D 0.4 14 manual 1 7

US Highway 87 South D 0.5 21 0 5

US Highway 87 North D 0.5 25 0 5

Classen Triangle D 0.4 2 manual 0 1

Parkways Esplanade D 0.8 5 manual 0 3

Angelo Blvd Esplanade D 0.5 2 manual 0 1

Panels-North 40 D 3.2 16 0 4

Police Annex D 0.3 4 0 1

Paseo De Vaca D 0.5 18 0 5

Wool Cap. Monument D 0.5 9 0 3

Spencer Outlook E 0.7 0 0 N/A

Spencer Outlook slopes E 0.5 0 0 N/A


19th St. E 7.0 0 0 N/A

Park Heights E 1.5 0 0 N/A

Valley view E 26.0 0 0 N/A

Greenwood St. E 0.5 0 0 N/A

El Paseo RR Tracks E 1.2 0 0 N/A

Bird Triangle E 0.1 0 0 N/A

Christoval Rd E 0.2 0 0 N/A

South Concho West E 5.3 0 0 N/A

Park's Office/Shop F 0.3 8 0 2

Fairmount Cemetery N/A 55.0 20 10 7

City of San Angelo



From: Will Wilde, Water Utilities Director


Contact: Will Wilde, Water Utilities Director, 657-4209

Caption: Discussion of and possible action on matters related to the Hickory Water Supply Project, water treatment options, and the project annual production rate/capacity

Summary: Under the agreement with the Hickory Underground Water Conservation District, the City is allotted an annual production rate from the Hickory Aquifer. Currently the City’s annual allocation is 2,750 acre-feet and this will increase to 12,000 acre-feet in 2036. Water that is not used may be banked and utilized in future years until 2036 when banking is no longer allowed. Based on the annual allotment schedule and the quantity of water banked, the Hickory Water Supply Project was designed for an initial capacity of 6 million gallons per day (mgd). This would increase to 9 mgd in 2026 and 10.7 mgd in 2036. Under the water use agreement, the City currently has the right to use up to a maximum of 10,000 acre-feet per year, if there is sufficient water banked. This annual volume would provide about 9 mgd to the City. At the beginning of 2014, the City will have 37,000 acre-feet of water banked and the annual allotment is 2,750 acre-feet. If the City began utilizing 9 mgd in 2014, this production rate could be sustained until the beginning of 2019. At that time, there would not be any banked water left and the annual production rate would be reduced to 2,750 acre-feet until 2021 at which time it would increase to 5,000 acre-feet. To produce 10,000 acre-feet per year from the well field, 5 new wells would need to be drilled and equipped. The collector pipeline system would need to be extended to the wells along with electric power. One additional pump would be needed in the booster pump station. The estimated cost for these facilities is $10-$12 million. The project would take about one year to complete. Attachments: Hickory Well Field 6 mgd and Hickory Well Field 9 mgd Presentation: Carollo Engineering representative Hutch Musallam will provide information on

the water treatment options.

Publication: None. Reviewed by Service Area Director: Will Wilde, Water Utilities Director, May 8, 2012.

City of San Angelo



From: Ricky Dickson, Director of Operations


Contact: Ricky Dickson, Operations, (325) 657-4206

Caption: Regular Agenda

Discussion of Solid Waste Collection and Landfill Operations

Summary: The current contract with Republic Waste Services of Texas for waste collection and disposal and landfill operation will expire on July 31, 2014. Discussion item will take the desires and recommendations from council and implement them into the development of a Request for Proposal. History: Republic Waste Services of Texas has been under contract for waste collection and disposal and landfill operations with the City of San Angelo since August 1, 2004.

Financial Impact: To be determined from the development of a Request for Proposal and negotiated contract. Related Vision Item (if applicable): Core Services

Other Information/Recommendation: None Attachments: None Presentation: Yes Reviewed by Service Area Director: Ricky Dickson, Director of Operations, May 1, 2012

City of San Angelo



From: Michael Dane, Interim City Manager


Contact: Michael Dane, 325.657.4241

Caption: Regular Agenda Item

First Public Hearing and consideration of introduction of an Ordinance amending Chapter 2, Section 2.129 regarding travel reimbursement for City Council and aligning with the recently approved Employee Expense Policy AN ORDINANCE AMENDING CHAPTER 2 ENTITLED “ADMINISTRATION”, ARTICLE 2.100 “CITY COUNCIL”, SECTION 2.129 ENTITLED “TRAVEL EXPENSES AND REIMBURSEMENTS”, BY AMENDING SUBSECTION (A) REGARDING TRAVEL SETTLEMENTS FOR ANY COUNCILMEMBER, OF THE SAN ANGELO CODE OF ORDINANCES; PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE

Summary:

On March 6, 2012, the City Council voted to approve a new Personnel Policy for employees of the City of San Angelo, with the exception of four issues that needed further vetting due to their financial nature. Of the multitude of policies recently approved within the master document, one addresses the employee Travel Expense Policy (revised in April 2012). Therefore, it is appropriate to revisit and realign the employee’s travel policy with that of the City Council’s. The Code of Ordinance section will reflect the following changes:

(a) The purpose of these regulations is to establish the policies and procedures for councilmembers . . . associated with conducting city business. Alternately, councilmembers shall have the option to be reimbursed in accordance with the terms contained within the Employee Travel Expense Policy. This policy shall supersede any existing policy.

History: The current Council Travel Expense Policy was adopted in March 2008, and simply reads: Chapter 2 – Code of Ordinance Sec. 2.129 Travel Expenses and Reimbursements

(a) The purpose of these regulations is to establish the policies and

procedures for councilmembers who travel on official city business either in-state or out-of-state. Such travel shall include attendance at conferences, seminars, and training sessions on behalf of the city. The city shall pay reasonable expenses for registration fees, lodging, meals, transportation, and all allowable miscellaneous expenses for the councilmember only. Councilmembers will be reimbursed for their documented travel expenses as well as any documented expenses (except for alcoholic beverages) associated with conducting city business. Alternately, councilmembers shall have the option to be reimbursed in accordance with the terms contained within the Employee Travel Expense Policy. This policy shall supersede any existing policy.

(b) Councilmembers requesting advance travel shall provide a travel settlement for such expenses upon return and no later than five days of return and in accordance with the terms contained within the Employee Travel Expense Policy. Travel settlement forms should document all expenses as required. Councilmembers must return any excess advance monies or request additional payment to cover outstanding expenses at that time. Finance will provide a receipt for any excess monies returned.

(c) Any councilmember with two or more outstanding travel settlements may not apply for future advance travel request until such settlements have been submitted and, if required, paid. Confirmation of settlement shall be made by the finance director.

Financial Impact: None as a result of this action

Related Vision Item

(if applicable):

NA

Recommendation: Staff recommends approval of the proposed Council Travel Expense Policy, and therefore, an ordinance revision to enforce.

Attachments: Employee Travel Expense Policy, implemented in April 2012, and DRAFT Ordinance

Presentation: None

Publication: NA


NA


City of San Angelo

Employee Travel Expense Policy April 2012

Purpose This policy establishes guidelines for administering and accounting for travel expenses incurred by City of San Angelo employees who travel on authorized City business. Administration Directors, Managers, and all other personnel who travel on City business are responsible for the administration of this policy. IRS Regulations The City travel policy must follow specific rules relating to travel expense. It is designed to meet the IRS requirements for an accountable reimbursement plan. As such, this policy must include the following three rules.

1. Expenses must be paid or incurred while performing services as an employee of the City

of San Angelo. 2. Expenses must be adequately accounted for within a reasonable period of time. 3. Excess reimbursement or allowance must be returned within a reasonable period of time. Failure to follow the procedures in this policy violates the rules under IRS’s regulations. This may result in travel expenses and mileage reimbursements being classified as taxable income to the employee. Petty Cash Funds Travel expenses cannot be paid by individual departments out of petty cash funds. Only public safety employees are authorized to receive money for emergency travel out of departmental petty cash. Seminars, conferences, etc. are not considered emergency travel. Travel Advances An employee may obtain a travel advance to assist in his or her payment of expenses expected to be incurred on travel made for the City. No advance will be provided to employees that already have advances that are past due. The advancing of money for travel expenses does not constitute approval for the expenditure of the amount advanced. All expenditures must be authorized items. Travel advances are treated as a debt owed by the employee to the City until an itemized accounting is submitted. Employees are responsible for the repayment of excess advanced money over approved expenditures (i.e. advance equals $100.00, approved expenditures equal $80.00, employee must repay $20.00) If, upon completion of the trip, the traveler owes the City money, payment should be submitted along with the completed Travel Settlement Form to the cash receipts clerk in water billing. A receipt will be provided to document the repayment.

Allowable Expenses The City of San Angelo will pay expenses incurred in the course of authorized City travel. Employees shall be entitled to accommodations and services which are reasonable, economical and meet quality standards for convenience, safety, and comfort. Employees are expected to exercise good judgment in distinguishing between comfort and extravagance. The following is intended as a general guide and is not necessarily all-inclusive. Discretion remains with the appropriate manager in approving expenses for unusual circumstances. Travel out of state must be approved in advance by the City Manager’s office. To be reimbursed, reasonable travel expenses must be properly documented, receipted and approved. Each employee is responsible for adhering to this policy when incurring expenditures on behalf of the City. Transportation City Vehicle – Employees are encouraged to use City vehicles for out-of-town travel. Credit cards are available from Purchasing for the purchase of gas, oil, or other routine supplies. These credit cards are available for use with City vehicles only. Receipts must be attached to the Travel Settlement Form. Personal Vehicle – If a City vehicle is not used, the City will reimburse out-of-town travel at the current mileage rate authorized by the IRS. Reimbursement will be based on miles from departure city to destination city plus five percent “in town” driving at the destination city. Mileage amounts can be obtained from the Rand McNally website at www.randmcnally.com. Google Maps at www.maps.google.com will be used for destinations not included on the Rand McNally website.

Note: Employees who receive an auto allowance will receive a mileage reimbursement for trips of 200 miles (round trip) or more only. Commercial Airline – Air travel can be utilized for trips when the cost (including local transportation costs) does not exceed the amount that would be paid for a mileage based reimbursement. Additionally, air travel must have the approval of the City Manager when circumstances place time constraints on the traveler. Only coach accommodations will be allowed. A proper receipt that shows dates of travel, destination city and the method and amount of payment must be submitted with the Travel Settlement Form. An internet reservation printed from a computer is not an adequate receipt of travel expenses. Rental Cars or Taxis – When air travel is used, expenses for rental cars or taxis will be reimbursed if transportation is necessary to conduct City business. Lodging The city will pay for the cost of lodging necessary for out-of-town travel. Luxury/resort accommodations will not be allowed. City employees should request a government rate when making reservations. An exit receipt is required from the motel/hotel and should be attached to the Travel Settlement Form.

Meals and Incidental Expenses (M&IE) The IRS defines expenses in this category to include food, beverage, laundry, cleaning and pressing of clothing, and fees and tips for services. Incidental expenses do not include taxicab fares, lodging taxes, or the cost of telegrams or telephone calls. A per diem will be paid for meals and incidental expenses incurred while traveling away from home. Cost of meals and incidentals over the per diem rate will be the responsibility of the employee. The M&IE per diem rate for travel away from San Angelo is $46 per full day of travel. For each partial day of travel, ¾ of the per diem rate is allowed. For example, an out-of-town seminar starts at noon Wednesday and runs to noon Friday: Wednesday’s per diem is $34.50 ($46 x ¾) Thursday’s per diem is $46.00 (full day) Friday’s per diem is $34.50 ($46 x ¾) The City will pay higher per diem rates for IRS approved cities. Accounting maintains a list of cities with their allowable rates. Check this list prior to processing your travel settlement. These rates are subject to change every year in October. Registration The City will pay registration fees for an approved conference, seminar or meeting. If the employee fails to arrange payment prior to the event, they must obtain a receipt in order to be reimbursed for the expense. The receipt should be attached to Travel Settlement Form. Entertainment events such as golf and tennis tournaments priced separately from basic registration are not allowed. Spouses The City will not pay for or reimburse an employee for any travel expenses of his or her spouse, including registration, activity fees, lodging fees, etc. Telecommunications Phone calls and facsimile communications directly related to City business will be reimbursed. Other Expenses Tolls and parking expenses incurred will be reimbursed. Receipts and valid explanation are required. Entertainment expenses and alcoholic beverages are not allowed. Tickets to sports events, concerts, etc. would be considered entertainment and would not be allowed. Accounting Procedures Travel Advance A travel advance is paid to an employee after an approved Travel Payment Request Form is submitted to accounting. Dates of travel, locations and purpose should be noted at that

time. A calculation of expected expenses should be noted also. Travel advances may be submitted to accounting up to thirty (30) days prior to the date of travel. Travel advance requests must be submitted to accounting by noon on Friday in order to be available the following Wednesday. Manual checks for travel advances must be authorized by the Finance Director only.

Note: If the employee fails to plan travel arrangements without regard to the time needed to process the advance, the employee must pay for all expenses out of his/her pocket and then be reimbursed after the travel is completed. Travel Settlement Travel settlements must be submitted within 5 business days after travel is completed. Travel Settlement Forms should document all expenses as required. Travel settlements that include a return of excess advance money should be submitted to the cash receipts clerk in water billing. He/she will provide a receipt for excess money returned. Audit The accounting department will periodically audit travel advances and all travel settlements will be reviewed. If an employee is contacted by accounting for an outstanding travel advance, he/she must account for or return the advance within 5 business days.

AN ORDINANCE AMENDING CHAPTER 2 ENTITLED “ADMINISTRATION”, ARTICLE 2.100, ENTITLED “CITY COUNCIL”, SECTION 2.129 ENTITLED “TRAVEL EXPENSES AND REIMBURSEMENTS”, BY AMENDING SUBSECTION (A) REGARDING TRAVEL SETTLEMENTS FOR ANY COUNCILMEMBER, OF THE SAN ANGELO CODE OF ORDINANCES; PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the governing body for the City of San Angelo, in compliance with the charter and the state law with reference to ordinance amendments, have given requisite notice and otherwise, and after holding hearings and affording a full and fair hearing to all persons interested, generally, is of the opinion that amendment to the text of the Code of Ordinances for the City of San Angelo should be made as set out herein; NOW THEREFORE, BE IT ORDAINED BY THE CITY OF SAN ANGELO:

1) THAT, Chapter 2, Article 2.100, Section 2.129(a) of the Code of Ordinances of the City of San Angelo, Texas is hereby amended to read as follows:

(a) The purpose of these regulations is to establish the policies and procedures for councilmembers who travel on official city business either in-state or out-of-state. Such travel shall include attendance at conferences, seminars, and training sessions on behalf of the city. The city shall pay reasonable expenses for registration fees, lodging, meals, transportation, and all allowable miscellaneous expenses for the councilmember only. Councilmembers will be reimbursed for their documented travel expenses as well as any documented expenses (except for alcoholic beverages) associated with conducting city business. Councilmembers shall be reimbursed in accordance with the terms contained within the Employee Travel Expense Policy. This policy shall supersede any existing policy. 2) THAT, the following severability clause is adopted with this amendment:

SEVERABILITY:

That the terms and provisions of this Ordinance shall be deemed to be severable in that if any portion of this Ordinance shall be declared to be invalid, the same shall not affect the validity of the other provisions of this Ordinance.

3) THAT, this Ordinance shall be effective on, from and after the date of adoption.

INTRODUCED on the day of , 2012, and finally PASSED,

APPROVED and ADOPTED on this the day of , 2012.

CITY OF SAN ANGELO

ATTEST: BY:

Alvin New, Mayor

Alicia Ramirez, City Clerk Approved As to Content: Approved As to Form: Michael Dane, Interim City Manager Lysia H. Bowling, City Attorney

City of San Angelo



From: Alicia Ramirez, City Clerk


Contact: Alicia Ramirez, City Clerk, 657-4354, x1421

Caption: Consent

Discussion and update on matters related to the Boards & Commissions consolidation

Summary:

In January 2008, Council began initial discussions regarding the boards and commissions composition, appointment, and selection process. To date, several changes have been authorized and codified, including establishing and adopting the work session criteria related to joint meetings between the City Council and boards and commissions. Staff continues to work on the changes as directed by Council on 3/22/11. Since that discussion, staff has meet with the parties on the following:

1) Civic Events and Visitors Commission: No interest has been expressed by the Chamber/Convention & Visitors Bureau or Civic Event board to consolidate.

2) Park Commission, Recreation Board, and Senior Board: Staff currently working with Legal and will submit ordinance for approval.

3) Planning and Design Commission will include the Planning Commission, River Corridor, Historic Preservation, and Public Art Commission: Staff working with Legal and will submit ordinance for approval.

4) Keep San Angelo Beautiful. Council approved the concept to model the Keep America Beautiful organization and formulate the board as a non-profit organization. Board has not authorized 501(c) status due to lack of quorum. Goal is to establish by June 2012.

5) Hotel Occupancy Tax Oversight Board: Council suggested coinciding or partnering this function with an existing board, possibly the Audit and/or Investment Oversight Committee with the City Council as the final authority. No action to date.

Due to the pending approval of proposed consolidations and ordinances, joint meetings have not been held with the various boards.

City Attorney Lysia H. Bowling is in the process of drafting a Good Government Handbook to provide employees and officials with a usable, accessible overview of the major laws governing their conduct as public servants -- from public meetings and public records responsibilities to conflict-of-interest.

History: See attachment.

Financial Impact: Consolidating the proposed boards will reduce liaison and staff time, coordination of meetings with duplicated services and similar missions, and reduce recordings/production of meetings.

Related Vision Item

(if applicable):

Efficiency of staff time and reduction of duplicated services.


No staff recommendation at this time. Staff will continue to work with the various boards and submit related ordinances for approval.

Attachments: Historical summary

Presentation: Alicia Ramirez, City Clerk Carl White, Parks and Recreation Director Shawn Lewis, Community and Economic Development Director James Flores, Code Compliance Manager Anthony Wilson, Civic Events Manager

Publication: N/A


Interim City Manager Michael Dane

City Attorney Lysia H. Bowling


1/8/08 Initial discussion: B&C member composition, appointment, and selection process Action: Member composition changed for:

• Civic Events Board (Ord 11/3/09) • Historic Preservation • Planning Commission (Ord 9/21/10) • River Corridor Commission (Ord 11/9/09) PENDING ACTION TO DATE: Since this action, HPC and RC will be combined and renamed as Planning & Design Commission. Staff working with Legal and will soon be submitted for approval.

2/5/08 Action: Member composition changed for:

• Zoning Board of Adjustment PENDING ACTION TO DATE: Ordinance revision

8/19/08 Board composition reduced from 9 to 7 members for:

• Recreation (Ord 11/3/09)

• Senior (Ord 11/3/09) PENDING ACTION TO DATE: None.

3/8/10 Established and adopted the work session criteria related to joint meetings between the

City Council and boards and commissions PENDING ACTION TO DATE: Joint meetings have not occurred. 10/19/10 Direction to reformulate an appointment structure, including:

• Vetting process

• Appointment as an individual or as a governmental body

• Board member terms

• Orientation PENDING ACTION TO DATE: See below.

3/1/11 Direction to staff:

• Coincide Board member terms with City Council terms

• Formal New board member orientation procedure

• Recruitment Advisory Committee

• Board Consolidation (see 3/22/11) PENDING ACTION TO DATE: City Attorney currently formulating a Good Government Handbook. No action on terms or recruitment committee.

Executive Summary: Staff continues to work on the changes as directed by Council on 3/22/11 (see section below). Since that discussion, no interest has been expressed by the CVB or Civic Event board to consolidate. To date, joint meetings have not been held based on the pending consolidations of the various proposed boards. LAST DIRECTION GIVEN TO STAFF: 3/22/11

• Parks and Recreation Commission will include the Parks Commission and Recreation Advisory Board. Senior Advisory will remain a separate board. o Staff has presented another recommendation to include Senior Advisory due to

the pending vacancies and direction of the department. Council in agreement. o Staff continues to research the Park Commission matter in relation to the deed

restrictions. The consolidation may not include this board. PENDING ACTION TO DATE: Staff working with Legal and will soon be submitted for approval.

• Planning and Design Commission will include the Planning Commission, River Corridor, Historic Preservation, and Public Art Commission. PENDING ACTION TO DATE: Staff working with Legal and will soon be submitted for approval.

• Civic Events and Visitors Commission. Council approved the concept; however, the consolidation will require further discussion and coordination between the Chamber of Commerce, Convention and Visitors Bureau Board, and the Civic Events Board. PENDING ACTION TO DATE: No action.

• Keep San Angelo Beautiful. Council approved the concept to model the Keep America Beautiful organization and formulate the board as a non-profit organization. PENDING ACTION TO DATE: Board has not authorized 501(c) status due to lack of quorum. Goal is to establish by June 2012

• Hotel Occupancy Tax Oversight Board: Council suggested coinciding or partnering this function with an existing board, possibly the Audit and/or Investment Oversight Committee with the City Council as the final authority. PENDING ACTION TO DATE: No action.

May 15, 2012 Agenda Packet

Health & Medicine

Transcript of May 15, 2012 Agenda Packet