Maximise Your Exhibition & Show Success...
Transcript of Maximise Your Exhibition & Show Success...
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How to get most out of exhibiting at Latin-America Show
Maximise Your Exhibition & Show Success
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Objectives ROI What is your objective? What will you get on your investment? How will you measure them? • Generate new business and partnerships? • Attract resellers / manufactures / OEMs? • Solidify past relationships? • Promotion opportunities? • Bigger marketing database? • Networking? • Change buying behavior / increase sales? • Increase name awareness? • Penetrate a new market? • Launch a new product? • Introduce a new application of an existing product? • Recruit new personnel? • Attract press or analyst coverage? • Counteract competitor claims? • Support an industry initiative?
This booklet is an advise on promoting your brand and to help to get most out of exhibiting at Latin-America Show. Use our experts knowledge and expertise as guidance.
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Plan of Action How are you going to meet those objectives? What actions to take,during and after the show?
Clients
Marke-ng
Contacts
You
Press
Publicity/Promotion (before and after)
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Promotion Tools – before the show • Contact exhibitors, speakers, registrants, media • Invite to visit, arrange / confirm meetings • Show trade marketing & publications • Use website / social media / PR/ newsletters • Sponsor: according to your budget level • E-mail (broadcast) / Direct Mail • Trade Press Ad • Leverage: partners, vendors, clients • Press Releases • Pre-book appointments
Show organisers promote Latin-America Show all year round – get in on their emails, website, newsletters, PRs etc as much as possible
Leveraging Digital Media – pre-Show • Place show info on homepage • Email database an invite • Host a raffle with a special code from the web • Place banners with show info on your or industry
site(s), e-letters • Create a “virtual” booth for surfers to visit • Post a lead form • Provide Post-Show access to demos /
presentations
Promotion – pre-Show Be ready for follow-up before you go • Thank you email template /phone script • Database ready • Sales packets • Website changes • Press release • Social Media messages
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Promotion Tools - at the show and in the booth • In-booth premiums • Celebrities • Live Presentations • Show your website and an interactive demo • Billboards • Send Tweets, Facebook Updates • Ads • Show trade marketing & publications.
Let Show marketing campaign support our promotion and brand awareness.
• Show daily ads • Hall Ads /Boards • Press and Interviews • Highlight any contest winners • Update your site re: show events, industry news,
thought leader interviews, images of booth visitors • Troll other booths. Meet show organizers.
Introduce yourself to the competition, co-operation can be good..
Engage! • Welcoming Staff • Entertainment • Demos, Contests, games, drawings • Prize draw – make it meaningful or different • Free gift • Make a special offer • Find out what the prospect needs • Keep promises, always deliver what you
promise in a timely manner • Be different!!!
• Remember keep give-aways out of site… keeps costs down
Try • 2-part give-aways, be relevant to your brand, cause
interaction and not just pic-up! • onsite specials • premiums for demos
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Your Stand & Inspiration • Keep it simple • Bright and cheerful • Engaging graphics • Use your products to create eye catching displays, create a visual desire of your product • Use imagination, this can transform your stand design and it doesn’t have to cost a
fortune. • Get to the point quickly (how you help your client is more important than your company
name) • Keep it clean and tidy
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Your Stand – Inspiration Board
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People • Smile • Smile some more • Don’t overdress (or underdress) • Don’t stand waiting • Talk and engage • Eye contact • Make a note of what was said and promised • Be aware: if you don’t click with the prospect pass
him / her off to a colleague • Did we mention smiling? • Have some fun…
Dress appropriately
Staff Training Highlights • Show objectives: sales, partner recruitment, product
launch • Specific sales message for the show • A list of prospects expected at the event • Understanding the demo and engagement scripts • Tips on engaging visitors and closing leads / sales • Assessing prospects • Collecting complete lead information • Knowing which materials to give to whom • How to set-up and breakdown the booth
Always wear your nametag on right side so it can be seen when shaking hands.
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Leaflets /Flyers • Reason to keep it • Make an offer • Make it useful • Keep it simple • Use lead tracking • Pictures • Sell,don’t just tell • CALL TO ACTION !!!
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Promotion Tools - After the show • Record and contact leads. Follow up (with every single contact) – the personal touch goes a long way • Add all contacts to a CRM • Deferred rewards – personalized promotional products • Send out a newsletter with tips n’ tricks • Feature contest winners with pics and profiles • Video and pics from booth • Kick-off a low-touch sales program • Update your site re: show events, industry news, thought leader interws, images of booth visitors • List exhibition and webcast schedule • If you promised something then do as you said
And Finally…. • Exhibiting is a marketing exercise so make sure
you have some objectives and a plan for reaching them .
• Aim for Return on Investment (ROI)!
Evaluation – ROI • Was this the right show for us? • Was the booth functional, appropriate? • A good location? Was there a better one? • Did we meet our target contacts? • Did we attract the right prospects? • Was the marketing material effective? • Promotional opportunities – were there enough? Did we
miss any? • Staffing – effective, enough, trained? • Number of leads and/or sales generated 3,6, 9 months
post-show? • Worth doing again? • Increase in web or social media traffic at or post-show? • Track lead movement during and after show.
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Show Time Line
12 + months • Define role of events within
overall marketing strategy • Develop a detailed budget and
ROI/ROO projection • Research and identify the
events to attend via target/opportunity
• Request info from host and keep up to date with opportunities
9 - 12 + months • Set objectives for each event • Define resource needs: space
type of exhibit promotional items marketing materials
• Register and reserve space • Develop a trade show
marketing plan – pre/at/post show
6 - 9 Months • Develop your sales message,
elevator pitch and close • Vet and select vendors • Finalise booth design, give-
aways • Define promotional strategies
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Promotion Timeline - pre-show
5 – 6 months to Show - Define • Define objectives budget
strategies • Select target publications/
websites • Content planning • Select / build lists for email /
telemarketing
2 months to go – Finalise • Finalise / Order mailing lists • Produce direct mail piece • Distribute Press Release • Update website / social media
1 months to go – DO • Send direct mail piece • Contact clients and press to schedule
meetings • Start email and other campaign • Distribute Press Release • Update website / social media
3 -6 months to go – Plan • Define and plan direct mail options • Select and order incentives • Plan and write press releases • Create telemarketing and demo scripts,
follow-up mails • Create and schedule advertising • Send ad proofs to publications • Update website / social media
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Trade Show Check List • Event Objectives • Define a Budget • Develop and Use a Winning Sales Message • Create a Exciting Exhibit • Confirm Booth Location in Hall and Services • Order and Print Marketing Materials • Develop and Execute a Online and Offline Marketing Scheme • Train and Schedule Staff • Shipping and Travel Arrangements • Follow-up Process • Evaluation / Fix List
Saving Costs • Watch for “early bird” specials • Plan / research travel / shipping alternatives in advance if required • Order / print materials in advance to avoid rush / overnight fees • Try to print materials for multiple shows • Consider renting, adapting or reconditioning display systems
- maybe use a local partner / reseller - Rent out space in the booth to a partner / reseller
• Order show services early to prevent price hikes • Leverage partnerships and resellers – ask them to bring materials
from their offices and send them refills later…rent them space in the booth – you increase your reach and give them a chance to market on a larger scale…raffle off signage and etc to resellers / partners
• Label well - prevents losses and reshipping
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Show Time Line 3-6 months • Order printed materials • Proceed with vendors • Confirm delivery dates and
show limitations • Determine staffing requirements
and schedules, plan training • Make travel plans • Launch pre-show activities • Plan and write your press
release
1-3 months • Compile follow-up packs • Continue pre-event marketing • Confirm travel arrangements if
necessary • Contact event host for updates
on exhibitors • Finalise booth, marketing
materials etc • Schedule meetings with
prospects, resellers, analytics clients, press
1 Week before Show • Double check everything • Practice setting up the booth • Make tradeshow “first aid kit” • Create away message (email/
phone)
Post Show
• Analyse leads, send follow-up
packets, make contacts • Evaluate tradeshow ROI/ROO • Review budget • Thank you email and follow up • Suggest improvements for next
year
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One last time. Make sure you have good
Clients
Marke-ng
Contacts
You
Press
Publicity/Promotion (before and after)
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We are wishing you successful Show 2015!
Latin-America Show team
Please give us a call or send us an email if you have any queries
or if you would like to discuss through some options with us: +44 (0) 20 7193 9876 or e-mail [email protected]