• Phone no. 0120-2405184

Navodaya Vidyalaya SamitiMinistry of Human Resource Development

(Deptt. of School Education & Literacy]Government of India

B·15, Institutional Area, Sector·62, NOIDA IU.P.), 201309Tel. 0120·2~05969,70,71,72,73,Fax. 0120·2405182

'1'H:,((Website: www.nvshq.org

F,No. 19-1/2016-NVS(Estt.ll} 1lY..~ May 12, 2016-=----OFFICE ORDER

The distribution of work among the various sections of NVS Hqrs. is as under:

S. Name of Section Area of Work Officers deployed Channel for

No. submission offiles.

A Establishment-I Creation of posts, l.Sh.J.K.Rajwar, SO. SO-AC(E-I}-Recruitment, promotion and 2.Dr.Rajiv Kumar JC(Admn.} -all allied related matters (As Singh, AC Commissionerper Annexure-A)

B Establishment-II Transfer & Posting (As per 1.Sh.K.I<.Gaur, SO SO- AC(E-II) -Annexure-A} 2. Sh. B.C. Panda, AC Commissioner

C Establishment-III All Service matters and 1.Sh.T. Surya Prakash, AC(Estt-llI) -disciplinary matters related so. JC(Admn.) -to Teaching staff of 2. Sh. P Chaudhuri, AC CommissionerVidyalaya Cadre includingVice-Principal & Principal (Asper Annexure-A)

D . Administration All Policy Matters related to l.Sh. J.I<.Rajwar, SO so - AC(E-I}-NVS (As per Annexure-A) 2. Dr.Rajiv Kumar DC(Admn.} -

Singh, AC JC(Admn.} -Commissioner.

E Facilitation & Facilitation Service (As per 1.Sh. T. Surya Prakash, so - AC(E-I) -Service Annexure-A} SO DC(Admn.) -

2.Dr. Rajiv Kumar JC(Admn.) - II

, Singh, AC i Commissioner-- C-------.-. ----

F IT Cell All IT related issues (As per l.Sh.S.B.Sharma, JSA JSA- AC(E-I)-Annexure-A} 2.Dr. Rajiv Kumar JC(Admn.) - I

I

Singh, AC Commissioner

G School Matter relating to School Sh. Chandramouli, AC AC (SA)-Administration Administration and allied DC(Acad.} -

Section matters. JC(Acad.} -ICommissioner. I."

•H Academic-I As per Annexure-A Sh. UMR Nagireddy, AC AC(Acad.) -DC(Acad.) -JC(Acad.) -

CommissionerAcademic-II As per Annexure-A Sh. Gyanendra Kumar, AC(Acad.) -

AC DC(Acad.) -

JC(Acad.) -Commissioner

Academic-III As per Annexure-A Smt. Teena Dhir, AC AC(Acad.) -DC(Acad.) -JC(Acad.) -Commissioner

I Training Wing As per Annexure-A Sh. Gyanendra Kumar, AC(Acad.) -AC DC(Acad ) -

JC(Acad.) -Commissioner

J Examination As per Annexure-A Smt. Teena Dhir, AC AC - DC(Acad.)Section - Commissioner

The work allotted to the Art-in Education Cell, Finance Wing, Audit Section, Vigilance

Cell, RTI Cell, Cash Cell, Construction Wing and Hindi Section will continue as per existing

orders. This supersedes all earlier order.

The broader area of allocation of work to various wings/sections of the NVS Hqrs. is

enclosed at Annexure-A

~)1/~(Naresh Kumar)

Joint Commissioner (Admn.)Copy to :

1. All concerned.2. All Officers of NVS Hqrs.3. All Regional Offices.4. All JNVs5. Notice Board.

ANNEXURE-"A"

NAVODAYA VIDYALAY A SAMITI

Schedule of allocation of work to various Wings/Sections of NVS HQrs.

A Establishment - I Section (Recruitment)

1. Creation & sanction of all posts of Teaching & Non-Teaching cadre includingPrincipal & Vice Principal and maintain of vacancy status of all relevant posts.

2. All matters relating to all types of Recruitment, Promotions, conduct ofExaminations and allied matter relating to above posts.

3. Compassionate appointments (Vidyalaya Cadre).

4. Seniority lists of all Vidyalaya cadre posts including Principal and Vice-Principal.

5. To maintain of prescribed rosters for all categories for above posts under DirectrecruitmentiLDE & promotion quota.

6. Disposed of all complaints received by the Samiti on the above subject mattersfrom staff and outside Authorities.

7. Grant of ACP/MACP/Sr. Scale etc. to eligible employees in rio aboveposts/cadres.

8. Redressal of grievances relating to above subject matter.

9. All RTI matters relating to above subject matter/posts.

10. All court cases relating to above subject matters.

11. B Establishment-II Section (Transfer)

1. All matters relating to transfer of all Teaching & Non-Teaching posts includingPrincipals and Vice-Principals under Vidyalaya cadre.

2. All matters relating to grant of special allowances to JNV staff.

3. Declaration of Hard and Difficult stations.

4. All RTI matters relating to above matters

5. Redressal of grievances relating to transfer matters.

6. All court cases relating to transfer matters and overall central monitoring of all thecases filed against the Samiti.

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C Establishment-III Section (Service Matters and Disciplinary Proceedings)

1. All service matters relating to Teaching & Non Teaching Staff including Principalsand Vice Principals.

2. All Disciplinary matters including summary trial cases. relating to VidyalayaTeaching & Non Teaching Posts including Principal & Vice Principal.

3. Issue of clarification relating to service conditions of Teaching & Non TeachingStaffs including Principals and Vice Principals on approved guidelines.

4. All policy matters pertaining to service conditions, pay scales, implementation ofapproved CPC scales and allied matters related to Vidyalaya cadre.

5. Maintenance of Annual Performance Appraisal Reports (APARs) of PrincipalCadre.

6. Complaint cases of Teaching & Non Teaching Staff including Principals and VicePrincipals on above matters.

7. All RTI matters relating on above matters.8. Handling of court cases relating to above matters.9. Redressal of grievances on above matters.

D Administration Section

1. All Establishment matters, service matter, Disciplinary matters relating to allsanction posts for NVS HQrs., ROs & NUs.

2. Policy matters relating to NVS.3. All Parliament matters - coordination and reply to HMRD.4. Coordination with MHRD, meeting of EC and Samiti.5. Staff association matters.6. All matters relating to opening of new JNVs and transfer of land, opening of ROs

& NUs ..7. All RTI and Redressal of grievances on above matters.8. Handling of court cases relating to above matters.

E Facilitation & Services

1. House keeping work of NVS Hqrs. Procurement of goods/services for smoothfunctioning of the NVS HQrs., maintenance & repairs of equipments, payment ofwater/electricity charges, hospitality, supervision of staff cars, Central Diarydispatch, photocopy unit.

2. Hiring/construction/maintenance of Regional office buildings and allied matters.3. Purchase of vehicles/equipments for Regional Offices.4. All matters relating to opening of new JNVs and transfer of land, opening of ROs

& NUs.

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5. Printing of Annual Report and Audit Reports of the Samiti.6. All RTI and Redressal of grievances on above matters.7. Handling of court cases relating to above matters.

F IT Cell

3.4.5.6.

G

1.

2.3.4.

5.6.7.8.9.10.11.

H

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1. Citizen/Client charter.2. Publicity, including release of advertisements through DAVP/empanelled

agencies.Printing of official reports other than annual and audit reportsImplementation of all IT related issues.Maintenance & updating of official website of NVS.Monitoring all RTI and grievances of Samiti.

School Administration Section

House system in JNVs including payment of House Master/Association HouseMaster allowances and M.O.D.Complaints regarding functioning of JNVs.Norms of expenditure on various heads of students expenditure.Safety and Security of students, death cases of students and payment of Ex­gratia payments to students.Matters relating to VMC, VAC, PAC and District level mess committees.Purchase/hiring/condemnation of vehicles of JNVs.Condemnation of stores of JNVs.Processing proposals for purchase of equipment in JNVs.Matters relating to RTI ACT for School Administration.Matters relating to Vidyalaya Mess Management.Allotment of staff quarters and fixing rates of licence fee.

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Academic Wing

Academic-I1. Institutional Planning & Quality Education inputs.2. Academic calendar, syllabus.3. Preparing uniform time Table for all JNVs and duty hours of teaching staff.4. Vocational Education.5. Allocation of Streams, Review of Streams & Introduction of new subject.6. CCE & Remedial Teaching.7. NVS & GOI National Award.8. Identification of poor & high performance, JNV & follow up.9. Liaison with CBSE, Affiliation.10. Deployment of observation/flying squad.11. Setting of question Paper for pre board and non-board classes.12. Finalization & Communication of date sheets for exams.13. Conduct of pre-board examination, board examination, non-board examination.14. Conduct of practical examination for board and non-board classed fixation of

examination centres.15. Result Analysis (board & non-board classes and follow up).16. Maths Olympiad.17. Connecting classroom Programmes of British Council.18. Computers and introduction of ICT activities in JNVs including procurement of

Hardware and Software.19. Student Alumni.20. Provision of V.SAT/Board Band/Internet connectivity to JNVs.

Academic-II

1. CCA & Participation of students in various cultural activities, inter housecompetitions & related activities, celebration of important days.

2. Science Exhibitions & Science Congress.3. Essay competitions art competitions of various agencies organizations from time

to time.4. Pace setting activities.5. Rural Development project under Science & Tech. Deptt.6. Career Guidance/Counseling.7. Games & Sports.8. Museum Corner.9. GYM in JNVs.-10. INDO UK Sports Activities.11. DAKSHANA/BJS.12. Adventure Activities.13. Youth Parliament.

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14. UKIERI.15. JENESIS.16. Pestalozzi.17. Migration & IIlrd Language.18. Transfer certificates, R-admission & Admission.19. NCC, Scout & Guide/NSS.20. Training Programmes for students.

Academic-III

1. Panel inspection of JNVs - Reports of RO & Follow up.2. Text Book.3. Student Enrolment and drop outs.4. Adolescence Education Programme.5. Official Language Implementation in Academic Wing.6. Vidyalaya Vikas Nidhi.7. Library - JNVs/ROs/Hqrs.8. Vacation schedule of JNVs.9. Meetings of Academic Advisory committee.10. Socio economic status of students - collection of data from RO as required.11. Audit visual & Teaching Aids, Laboratory Equipments.12. Messages - for JNV Magazines.

J Training Wing

1. All matters relating professional development of Officers/Staff of Samiti.2. To prepare Annual Training Calendar for implementation at NVS Hqrs., ROs and

NUs.3. Nomination Officers/Principals for various training programmes conducted by

various training agencies from time to time.4. Prepare Budget proposal for training courses conducted at NVS Hqrs. Level.5. To monitor and pursue with various training agencies/institutes for organizing

training programmes for JNV staff from time to time.6. To monitor implementation of training programmes as per calendar by NUs and

ROs.7. Settle all advances and payments regarding training courses.8. Updation of status of training programmes conducted by ROsINUs.9. To examine the feedback received from various training agencies/institutions and

NUs with regard to conduct of training programmes for future course of action.10. To select and recommend posting of staff in NUs and state level training centres .

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K Examination Section.

1. All matters related to conduct of JNVST for class-VI including following activities:To prepare Time Activity schedule.To prepare Prospectus cum application from.To prepare manual of instructions and orientation programmes forPrincipals and district level Officer engaged with JNVST.To prepare publicity material for wised publicity through print media, AllIndia Radio, Ooordarshan etc.Allotment of category to the JNVs under Category 'A' (Maximum intake of80 students) Category 'B' (Maximum intake of 40 students) & Category 'C'(No JNVST).To collect hard copies as well as soft copy of Select Lists from CBSE andput on Samiti Website.Liaison with Regional Offices/JNVs/CBSE/Oistrict Magistrate/StateGovt.lother functionaries involved in JNVST from timely and smoothconduct of.

2. All matters related to conduct of Lateral Entry Exam for class-IX as above.3. All matter related to Lateral Entry Admission to class-XI as above.4. To collect various statistics of classes-VI, IX & XI from Regional Offices/JNVs &

prepare data accordingly.5. To collect statistics related to No. of students Registered/appeared/Selected from

eBSE and prepared data accordingly.6. To prepare Budget Provision for release of fee to CBSE for conduct of JNVST for

class-VI & IX.7. To deal with RTI matters, Court cases, Parliament Questions, various Ministry

References etc. relating to JNVST.

l Art-in-Education Cell

1. All matters relating to Art-in-education programmes.2. Programme of Spic Macay.

M Finance Section

1. Formulation of Five Year Plan and annual Plan proposals in respect of NavodayaVidyalaya Scheme.·

2. Formulation of Outcome Budget & Performance Budget proposals in respect ofNavodaya Vidyalaya Scheme.

3. Preparation of Budget Estimate, Revised Estimates and Final Grant proposals inrespect of Navodaya Vidyalaya scheme.

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4. To make correspondence to the Ministry of HRD on the proposals seekingapproval on Budget Estimates, Revised Estimates and Final Grant and forrelease of Grant in aid.

5. Processing and finalization of proposals for making budget allocation atBE/RE/FG stage in respect of all the field units of NVS viz.JNVs/ROs/NLIs/Hqrs., office of NVS and also in respect of Central provisionHeads of Expenditure at NVS Hqrs. both under Non-Plan and Plan separately forthe financial year concerned.

6. To make financial calculations in respect of SFC/EFC Memos, which require tobe submitted to the Ministry, on the proposals seeking approval of the Ministry.

7. Release of funds to all the units of NVS with reference to the Head of Accountwise budget allocation thereof fixed both under Non-Plan and Plan for thefinancial year concerned.

8. To make correspondence with the field units of NVS towards, requirement offunds and budget allocation of BE/RE/FG stage, periodical release of funds,quarterly statement of expenditure, DDR heads, etc.

9. Preparation and issue of accounts procedure guidelines and instructions to allfield units of the Samiti for the preparation of annual Accounts of NVS.

10. Verification of annual accounts of all the units of NVS and offer commentsthereon for necessary corrections and acceptance of their Annual Accounts.

11. Preparation & finalization of Annual Accounts in respect of NVS main accountand consolidated annual accounts of the Samiti for onward submission to theStatutory audit (DGACR) for necessary certification.

12. Submission of compliance/Action Taken Notes on audit observations raised byDGACR in the Draft Audit Report, final audit Report (SAR) and Inspection Reporton the accounts of the Samiti.

13. Processing of budget & expenditure proposals pertaining to various Section/Unitsof NVS Hqrs. And offer comments/recommendations thereon.

14. Processing of construction wing's proposal for according financial concurrencetowards release of payments to construction Agencies, etc. for construction &M&R works proposals.

15. Operation of Bank accounts in respect of Main Accounts of the Samiti.16. Meetings of Finance Committee of NVS.17. To verify & finalise the annual accounts of CPF & GSLIS Units of the Samiti.18. New Pension Scheme.19. All the Misc/allied works, as assigned by the Head of Deptt. from time to time.20. Instructions regarding payment of electricity charges for residential

accommodation in JNVs, ROs and NLis.21. Release of payments under NVS main Account Heads.

N Audit Section

1. Internal audit of ROs and NLis once in a year and special audit of JNVs as perdirections of higher authority.

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2. Facilitate DGACR's audit team for audit of Samiti Hqrs. Submission ofconsolidated reply of different wings to DGACR.

3. Centralized payment to DGACR for conduct of audit of JNVs/ROs/Hqrs/NUs.4. Investment of CPF Corpus funds and monitoring of receipt of annual/bi-annual

interest from investments.5. Financial concurrence of Construction Wing's proposal for construction of JNVs

including final settlement.6. Financial concurrence of proposals from different wings of Hqrs.7. CPC final payment to retired DCs and above officers and Hqrs. Staff.8. Pre-audit of gratuity payments, encashment of leave etc. to retired employees of

all JNVs.9. Pre-audit of medical claims under relaxation of rules received from

JNVs/ROs/Hqrs in respect of total employees of the Samiti.10. Pre-audit of TA/DA/TTA claims of DCs.11. Pay fixation cases and related clarifications to ROs/JNVs.12. Pre-audit of part final withdrawal from CPF account.13. Pre-audit of proposals for creation of posts for JNVs.14. Any other clarification on above subject matters.

o Construction Wing

1. Construction of various infrastructures to be developed for JNVs in various partof country including their maintenance and repair.

2. Installation of generator in JNVs, their maintenance and utilization.3. Installation of electricity meters in JNV building and staff quarters.

P Vigilance Cell

1. Vigilance relate matters relating to NVS Hqrs., ROs and JNVs.2. Correspondence and liaison with CVC.3. Coordination and monitoring of public grievances redressal.4. Coordination of all matters relating to RTI Act in NVS.

Q. Cash Cell/DDO Hqrs.

1. Maintenance of budgt and accounts of NVS Hqrs.2. Release of all payments after due sanction in respect of Hqrs. account.3. Matters relating to salary and income tax in respect of Hqrs. employees.4. Maintenance of GPF & GUS accounts of employees at Hqrs.5. Processing personal claims of Hqrs. employees viz. TAITTA, medical claims,

conveyance, OTA, CPF advance, Newspaper reimbursements etc.****

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