MATTERS IN PROGRESS ARISING FROM … · Page 1 MATTERS IN PROGRESS ARISING FROM PREVIOUS COUNCIL...

MATTERS IN PROGRESS ARISING FROM PREVIOUS COUNCIL MEETINGS

Contact Person: Craig Milburn – General Manager File: F12/1930

Director Operations and Planning

Min/CRM # Subject Resolution Progress

196 2017.336

Item 13.14

2017-10-17

Interim Procedure – Public Domain Contributions Plan

4 That Council receives a six- monthly report that identifies any changes in development activity since the introduction of the Procedure – Interim Transitional Arrangements – Kempsey Town Centre Public Domain Section 94 Contributions Plan (2010).

13 November 2017

Formal notification in the Macleay Argus planned for 14 November 2017. This will become the nominated date of commencement for the Procedure. Land owners to be notified following the formal date of commencement. The first six monthly report will be due May 2018.

December 2017

Procedure commenced on 14 November 2017. Land owners notified by letter.

4 May 2018

The procedure will have been in force for six months on 14 May 2018. A report identifying any changes in development activity since introduction of the procedure will be provided after this date.

10 August 2018

A report was provided to the July Council meeting.Recommend removal.



211 2017.370

Item 15.2

2017-11-21

Development of Strategy to Upgrade Unsealed Roads

That Council considers resourcing a cost benefit analysis of constructing and sealing each of Councils unsealed roads that have a traffic volume in excess of 150 vehicles per day as part of the 2018/2019 Operating Plan.

December 2017

To be considered in developing the draft operating plan document for 2018/2019

Traffic data will be progressively updated following road grading as the opportunities arise.

1 May 2018

Included in draft Operating Plan. Data is being collected.

10 August 2018

Action incorporated in 2018/19 Operating Plan. Data is being collected.

214 2017.382Item 13.42017-11-21

Proposed Sale of Council Land - South West Rocks and West Kempsey

1 That the investigations into suitable operational land for sale continue and recommendations for individual properties be reported to Council.

2 That investigation of potential community land for reclassification and sale proceed in conjunction with the open spaces strategy.

3 That the following parcels of land be listed for sale:

a) Lot 81 DP805382, Lot 39 DP 819591, Lot 132 DP829565, Lot 26 DP844106 and Lot 122 DP1051855 at South West Rocks.

b) Lot 19 DP20694, Lot 10 DP2007, Lot 4 DP1100421, Lot 40 DP1676, Lot 41 DP1676 and Lot 42 DP1676 at West Kempsey.

December 2017

Notification of owners adjoining lots for sale is being completed in South West Rocks.

Valuations have been sought on individual lots.

Agents have been approached and marketing proposals are being considered. As the proposals are accepted the properties will be listed for sale.

27 February 2018

Consultant engaged to commence valuation and sale (local) including potential subdivision and relocating water and sewer.



4 That if the agreed sale price is at least 90% of the independent valuation then the seal of Council be affixed to all documentation as required.

5 That the proceeds of sale for lots in South West Rocks be directed to the Section 94 fund for use on improvements to open spaces as required by the conditions of reclassification.

4 May 2018

Refer to Council Report in the May Meeting Business Paper.

10 August 2018

Superseded by May 2018 Council Meeting resolution.

Recommend removal.

220 2017.388

Item 13.10

2017-11-21

Lower Macleay Floodplain Risk Management Plan – Technical Group

The Macleay Floodplain Risk Management Technical Group is established to assist in the preparation of the Lower Macleay Flood Risk Management Plan.

December 2017

The Group will be established sometime in February/March. The EOIs to prepare the Lower Macleay Flood Study do not close until 19 December 2017.

6 April 2018

Terms of Reference reviewed by Executive Leadership Team. Amended draft to be provided to the 10 April 2018 Executive Leadership Team to review.

4 May 2018

The group Terms of Reference have been approved by the Executive Team. Expressions of Interest to join the group are currently being sought (closing 29 May 2018).

3 August 2018

Technical Group has formed. Initial meeting was held 5Th July. Next meeting Scheduled for October. Consultant to present findings of preliminary flood model outcomes.

Recommend removal.



225 2017.393

Item 13.15

2017-11-21

KLEP 2013 Amendment 22 – Planning Proposal – ‘Housekeeping’ Amendment

That the Draft Planning Proposal and associated documentation be referred to the Minister for Planning with a request for the plan to be made.

December 2017

Matter referred to Department of planning

Waiting further advice from the Department of Planning

4 May 2018No update

10 August 2018Plan has been notified. Recommend removal.

226 2017.397

Item 15.1

2017-11-21

Development of Long Term Energy Strategy

That Council develops a long-term energy strategy, with a draft strategy to be considered in the next delivery program of Council.

December 2017

Development of a draft strategy will be considered as part of the draft 2018/2019 Operating Plan.

April 2018

A staff member attended the Renewable Energy workshop in late March to better understand the available opportunities applicable to Kempsey.

13 August 2018

Action not currently incorporated in 2018/19 Operating plan.

228 2017.399

Item 15.4

2017-11-21

Unmaintained Council Roads

That Council be provided with a report that lists Council Roads that are currently unmaintained that service at least three residential dwellings. That the report details the following information for each road:

a Length of road from a road maintained by Council to last residential dwelling.

December 2017

Collection of data has commenced.

Development of the report will be considered as part of the draft 2018/2019 Operating Plan.

1 May 2018



b Estimated annual cost to maintain the road.

c Number of residential dwellings on unmaintained section of road.

d Number of dwellings approved by Council in the past five years.

to be considered for resourcing as part of the 2018/2019 Operating Plan.

Included in draft Operating Plan.

10 August 2018

Action incorporated in 2018/19 Operating Plan. Data is being collected.

261 2018-3-20Item 13.32018.55

Classification of Land Recently Acquired Off Baker Drive, Crescent Head

1 That Pursuant to Section 34 of the Local Government Act 1993 public notice be given for a period of 28 days of the draft resolution “It is intended to classify Lots 1, 2 & 3 DP1222868 (land off Baker Drive, Crescent Head) as Operational Land”

2 That any submissions made in response to the draft resolution be considered prior to classifying the land.

1 May 2018

Advertising is underway.

10 August 2018Public notification period completed and final pre-lodgement discussion has been held. Council report to be prepared for Gateway determination.

269 2018-4-17Item 13.32018.87

Transfer of Land to Council – Kemp Street, West Kempsey - Sewer Pumping Station

1 That the transfer from Voyee Pty Ltd of lot 21 DP117003 be accepted.

2 That Delegated Authority be given to the General Manager to sign the Land Registry Services Transfer Form.

3 That pursuant to Section 34 of the Local Government Act 1993 public notice be given for a minimum period of 28 days of the draft resolution “It is intended to classify Lot 21 DP1170003 (land in Kemp Street, West Kempsey) as operational land”.

1 May 2018Action not yet completed.

10 August 2018Transfer of land complete. Recommend removal.



4 That any submissions made in response to the draft resolution be considered by Council prior to classifying the land.

270 2018-4-17Item 13.42018.88

Planning Proposal and Planning Agreement at Gilbert Cory Street, South West Rocks

1 That the revised planning proposal to rezone part of Lot 10 DP 754396 Gilbert Cory Street, South West Rocks be placed on public exhibition for a period of 28 days.

2 That public notice of the draft Planning Agreement for Lot 10 DP 754396 Gilbert Cory Street, South West Rocks be given for a period of 28 days as part of and contemporaneously with, and in the same manner as, public exhibition of the relevant planning proposal.

3 That the explanatory note be published as a separate accessible document as part of the Public Exhibition.

2 May 2018

The revised planning proposal and planning agreement will be put on exhibition for 28 days from 8 May 2018 to 5 June 2018 and is being advertised in the Council pages of the Argus on 8 May 2018.

The explanatory note has been put in front of the planning agreement in the documents compiled for public exhibition

10 August 2018

Public exhibition period complete. Outcome reported to July 2018 Council meeting. Recommend removal.

272 2018-4-17Item 13.92018.92

Grant Funding Opportunities

1 That the following projects to be submitted for funding under the Stronger Country Communities Fund and the Regional Sporting Infrastructure Fund 2018 be:

Stronger Country Communities FundCommunity Proposals Value ex GST

a West Kempsey: Bandbox Theatre repurpose to a flexible space for art, theatre, cultural events, upgrade kitchen to commercial standards, upgrade carparking and access.

450,000

7 May 2018

Grant applications were submitted on 3 May 2018. Based on advice from the NSW Government at a Workshop held on 17 April 2018, the project submitted for Verge/Eden Street Sporting Fields was for an increased project scope; however, Council’s capital contribution is unchanged. Operating costs were able to be included as part of Council’s contribution, allowing leverage to expand the project scope.

Recommend removal of point 1.



b SWRs Back Creek: Public amenity block near footbridge, BBQ shelters, electric BBQ, trees, turf

300,000c Frederickton: Public toilet block at boat ramp,

new playground, BBQs275,000

d Total - If all projects are approved Council may need to provide the additional funds of $172,498

1,025,000e Stronger Country Communities Fund

Sporting Infrastructure Proposals (Local and District)

Value ex GSTf South Kempsey: Jim Stirling Oval install lighting

for cricket and AFL on existing field to competition standard by installing 4 lighting towers to provide for night AFL and cricket competitions and night training. This oval has been identified within Council's Sport Strategy as the sole district level facility for AFL competition matches.

310,000g Kempsey: Verge St/Eden St Fields install lighting

for Soccer on existing field to competition standard.

310,000

10 August 2018

Awaiting advice on Stronger Country Communities applications.

Detailed applications due at the end of August for Regional Sporting Infrastructure grant.



h Crescent Head Baker Drive: amenities inside swimming pool fence, and fence realignment

320,000i South West Rocks lighting upgrade in line with

the sports strategy350,000

j Total - If all projects are approved Council may need to provide the additional funds of $397,269

1,290,000and

Regional Sporting Infrastructure Fund 2018 Proposal

Value ex GSTk SWRs Sporting Facility Grandstand, change

rooms etc development, upgrade all existing infrastructure to provide a Regional Sports Facility

2,640,000l Verge St/Eden St Sporting Fields upgrade all

existing infrastructure to provide a Regional Sports Facility Stage 1

1,333,0002 That as projects are announced Council review the

priority of the projects and allocate additional funds where required.

274 2018-4-17Item 15.32018.94

Open Spaces Policy

1 That Council undertake a community infrastructure strategic plan.

4 May 2018

Funding allocation is being considered as part of the 2018/19 draft Operating Plan.



2 That Council reviews the budget allocation with an intention of allocating $120,000 for this purpose in the 2018/2019 budget.

3 That where it is proposed to sell land acquired under the provision of a contribution to a Section 94 contribution that a plan is developed that outlines the improvements / benefits that will be delivered to the Community.

10 August 2018

Action incorporated into the 2018/19 Operating Plan to commence.

282 2018.1222018-5-15Item 13.2

Proposed Sale of Council Land – South West Rocks and West Kempsey

That Council: 1 retain Lot 39 DP819591 (Albert Harrower

Crescent) and Lot 26 DP844106 (Rafferty Crescent) at South West Rocks at this time and the future of these parcels be considered as part of the Community Infrastructure Strategic Plan.

2 proceed with listing the following parcels of land for sale:

a) Lot 81 DP805382 (Arthur Street) and Lot 132 DP829565 (Victor Perry Place) at South West Rocks.

b) Lot 19 DP20694 (Clarence Ryan Avenue) and Lots 40, 41 and 42 DP1676, (Tabrett Street) at West Kempsey.

3 affix the seal of Council to all documentation if the agreed sale price is at least 90% of the independent valuation.

4 approach the adjoining property owners of Lot 122 DP1051855 (Dennis Crescent) at South West Rocks

14 August 2018

Lot 81 DP805382 (Arthur Street) and Lot 132 DP829565 (Victor Perry Place) at South West Rocks were auctioned on 23 August 2018. Proceeds of the sale directed to Section 94 fund for open spaces improvements in South West Rocks.



to seek expressions of interest for the acquisition of part of the reserve.

5 approach the adjoining owners of Lot 10 DP2007 (Perrins Lane) and Lot 4 DP1100421 (River Street) at West Kempsey to seek expressions of interest for the acquisition of these parcels of land.

6 direct the net proceeds of sale for lots in South West Rocks to the Section 94 fund for use on improvements to open spaces in South West Rocks specifically for supplementary funding for the grant application the development for the sporting infrastructure.

286 2018.1392018-6-26Item 13.2

Planning Proposal - 600 Macleay Valley Way, South Kempsey

1 That the planning proposal which seeks to permit the land use highway service centre at 600 Macleay Valley Way, South Kempsey, be submitted to the Minister for Planning for Gateway consideration pursuant to section 3.34 of the Environmental Planning and Assessment Act 1979.

2 That the Secretary of the Department of Planning and Environment be requested to issue Council with written authorisation to exercise plan making delegations in relation to this proposal.

3 Subject to the Gateway determination, community consultation for the planning proposal be undertaken.

10 August 2018 Planning proposal forwarded to DP&E for Gateway Determination.

287 2018.142Item 13.122018-6-26

Acquisition of Land - Replacement of

That Council:1 Pay compensation in the amount of $6,425 (GST

exclusive) to the owners of Lot 1297 DP737258 for

Not yet paid. Awaiting landowner to sign Acquisition Deed.Completed. Recommend removal.



Saleyards Creek Road Bridge

the acquisition of part Lot 1297 DP737258, more particularly described as Lot 3 in the plan of acquisition DP1239823.

2 Delegate authority to the General Manager to sign:a) The Contract for Sale/Deed of Acquisitionb) Land Registry Services Transfer Formc) Revenue NSW Purchaser Declaration Formd) Letter to Revenue NSW seeking exemption from the payment of stamp duty.

3 On completion of the acquisition, pursuant to Section 10 of the Roads Act 1993, dedicate Lot 3 DP1239823 as a public road.

Acquisition not yet complete.

288 2018.1432018-6-26Item 13.14

Tender for Supply and Installation of Road Safety Barrier Systems

That Council:1 Accept the tender from Irwin Fencing Pty Ltd for the

supply and installation of road safety barrier systems for the period 1 July 2018 to 31 March 2020.

2 Allow provision for a 12 month extension based on satisfactory supplier performance, which may take this contract through to 31 March 2021.

10 August 2018

Formal notification to be sent to Irwin Fencing Pty Ltd. Recommend removal

289 2018.144Item 13.152018-6-26

Classification of Land to be Transferred to Council

That Lot 21 DP1170003 (land in Kemp Street, West Kempsey) be classified as operational land.

9 August 2018Completed.Recommend removal.

291 2018.1532018-6-26Item 13.13

Planning Proposal - Neville Morton Drive, Crescent Head

1 That the planning proposal, which seeks to rezone approximately 12 hectares of land from RU2 – Rural Landscape and E2 - Environmental Conservation to R5 - Large Lot Residential at Lot 3 DP 1164661 Neville Morton Drive, Crescent Head, be submitted

9 August 2018

Planning proposal forwarded to DP&E for Gateway Determination.



to the Minister for Planning for Gateway consideration pursuant to section 3.34 of the Environmental Planning and Assessment Act 1979.



292 2018.1542018-6-26Item 13.4

Planning Proposal - Old Station Road, Verges Creek

1 That the planning proposal which seeks to rezone Lot 7 DP 255922, 145 Old Station Road, Verges Creek from RU1 Primary Production to R5 Large Lot Residential and reduce the minimum lot size from 40 hectares to 1 hectare, be progressed to making the amendment to the local environmental plan, to be described as KLEP 2013 (Amendment 20).

2 Parliamentary Counsel’s Office be requested to draft the legal instrument, KLEP 2013 (Amendment 20), under s 3.36(1) of the Environmental Planning and Assessment Act 1979 to give effect to the final planning proposal.

3 The General Manager exercise delegation from the Minister for Planning to make the amending instrument, KLEP 2013 (Amendment 20).

4 Upon the making of KLEP 2013 (Amendment 20), the Department of Planning & Environment be requested to notify the plan on the NSW Legislation webpage.

9 August 2018

Mapping has been finalised and currently preparing the s59 report and other required documents for lodging with the Parliamentary Counsel Office to draft the legal instrument.



293 2018.1552018-6-26Item 13.5

Planning Proposal - Residential Rezoning at Frederickton

1 That the planning proposal which seeks to rezone land from RU1-Primary Production, RU2-Rural Landscape and RU5-Village to R1-General Residential in the vicinity of Great North Road and Yarrabandini, Frederickton, be submitted to the Minister for Planning for Gateway consideration pursuant to section 3.34 of the Environmental Planning and Assessment Act 1979.



9 August 2018

The planning proposal has been forwarded to the Department of Planning and Environment for gateway consideration

294 2018.1562018-6-26Item 13.6

Detached Dual Occupancy at Kundabung

That development consent be granted to concept development application T6-18-148 for a detached dual occupancy at 93 Wharf Road, Kundabung, subject to the conditions contained in the attachment (T6-18-148 Draft Conditions).

9 August 2018

Development consent issued 28 June 2018. Recommend removal.

295 2018.1582018-6-26Item 13.7

Swimming Pool and Additions to Existing Dwelling

That development consent be granted to development application T6-18-189, which seeks consent for a swimming pool and additions to an existing dwelling at 4 Union Lane, East Kempsey, subject to the conditions as attached (Draft Conditions T6-18-189)

9 August 2018Development Consent issued 4 July 2018.Recommend removal.

296 2018.159Item 13.112018-6-26

Land Acquisition - Rudder Street, East Kempsey

1 That compensation in the amount of $80,000 (GST Exclusive) be paid to the owners of Lot 2 DP112504 (36 Rudder Street, East Kempsey) for the acquisition

9 August 2018

Quotations for land acquisition survey sought.Surveyor appointed.



of that part of Lot 2 DP112504 depicted in the aerial photograph titled “AERIAL 12/6/18”.

2 That Council pay the costs incurred by the owners of Lot 2 DP112504 arising from the acquisition.

3 That the General Manager be delegated authority to sign:a Deed of Acquisition/Contract for the Sale of Landb Land Registry Services Transfer Formc Letter to Revenue NSW seeking exemption from payment of Stamp Duty.

4 That, pursuant to Section 10 of the Roads Act 1993, the acquired land be dedicated as a public road.

297 2018.1602018-6-26Item 13.8

Tree Removal at West Kempsey

That consent be granted for application T6-18-200 which seeks consent for the removal of a Ficus sp tree at 102 River St, West Kempsey, subject to the conditions contained in the attachment (T6-18-200 Draft Conditions).

9 August 2018Consent (Tree Permit) issued on 6 July 2018.Recommend removal.

299 2018.1652018-6-26Item 17.1

Local Traffic Committee Meeting held on 5 June 2018

That Council:1 Note the minutes and adopt the recommendations

of the Local Traffic Committee meeting of 5 June 2018.

2 Complete minor enhancement works to improve the safety of the existing pedestrian crossing in Ocean Avenue, Stuarts Point, arising from further investigation and consideration of the matter following the Local Traffic Committee meeting of 5 June 2018.

9 August 2018Detailed plan in progress based on concept presented to Committee. On completion of this a plan for when the work will be scheduled will then be made.



306 2018.1842018-7-17Item 13.5

Lower Macleay Flood Levee Audit

1. Council note the submissions received during public exhibition of the Lower Macleay Flood Levee Audit reports.

2. Council Complete further survey and investigation of McCabes Drain off Summer Island Road to confirm levee levels and incorporate this data in the Smithtown to Jerseyville Flood Levee Audit Report.

3. on completion of this process adopt the Lower Macleay Flood Levee Audit Reports.

4. Council revise the 10 year works program based on the recommendations of the audits.

9 August 2018

Additional survey work for McCabes Drain is being arranged.

301 218.1742018-7-17Item 13.6

Acquisition of Land – Replacement of Saleyards Creek Road Bridge

That Council:1 Pay compensation in the amount of $4,000 (GST

exclusive) to the owners of Lot 1 DP623073 for the acquisition of part Lot 1 DP623073, more particularly described as Lot 4 in plan of acquisition DP1239823.

2 Delegate authority to the General Manager to sign:a) The Contract for Sale/Deed of Acquisitionb) Land Registry Services Transfer Formc) Revenue NSW Purchaser Declaration Formd) Letter to Revenue NSW seeking exemption from the payment of stamp duty.

3 On completion of the acquisition, pursuant to Section 10 of the Roads Act 1993, Lot 4 DP1239823 be dedicated as public road.

9 August 2018

Land acquisition per resolution in progress

302 2018.1752018-7-17Item 13.7

Classification of Land Containing

1 That pursuant to Section 34 of the Local Government Act 1993 public notice be given for a minimum period of 28 days of the draft resolution

9 August 2018



Sewer Infrastructure

“It is intended to classify Lot 1 DP1166488 (land at the southern end of East Street, Kempsey) as operational land”.

2 That any submissions made in response to the draft resolution be considered by Council prior to adopting a land classification.

Currently out for public consultation. Report planned for September Council meeting to advise on result of consultation.

304 2018.1812018-7-17Item 13.1

Planning Proposal - Gilbert Cory Street, South West Rocks

That: 1. the planning proposal which seeks to rezone Lot 10

DP754396 Gilbert Cory Street, South West Rocks from RU2 Rural Landscape and E2 Environmental Conservation to R1 Residential and E2 Environmental Conservation, be progressed to making the amending local environmental plan, to be described as KLEP 2013 (Amendment 3).

2. the draft Planning Agreement be finalised and executed by the General Manager.

3. Parliamentary Counsel’s Office be requested to draft the legal instrument, KLEP 2013 (Amendment 3), under s 3.36(1) of the EP&A Act 1979 to give effect to the final planning proposal.

4. the General Manager exercise delegation from the Minister for Planning to make the amending instrument, KLEP 2013 (Amendment 3).

5. upon the making of KLEP 2013 (Amendment 3), the Department of Planning & Environment be requested to notify the plan on the NSW Legislation webpage.

13 August 2018The mapping has been drafted and sent to DP&E for review. The relevant information has been sent to the Parliamentary Counsel to request for the Draft LEP. The remaining documentation is being prepared to request notification from the department once the final LEP is received from Parliamentary Counsel Office and maps reviewed by DP&E and finalised.



307 2018.1852018-7-17Item 15.1

Request for NSW Government to repaint – Refurbish the Kempsey Traffic Bridge

That:1 a letter of request be sent to Roads and Maritime

Services through the Local Member to:a have the Kempsey Traffic Bridge reassessed for

refurbishment/b inform Council as to the scheduling of this workc request prioritised action on this historic and

essential bridge.2 Council request an urgent replacement of the

handrailing on the walkways on each side as a safety measure. Council request that this be complementary with that in Smith Street.

9 August 2018

RMS have been written to via the Local Member on the issue. Further discussion has also occurred with relevant staff within RMS involved in bridge maintenance and also the Regional Director. A formal response from RMS is expected in the near future.

Director Corporate and CommercialMin/CRM # Subject Resolution Progress

168 2017.261Item 15.12017-7-18

Garage Sale Trail Participation

That Kempsey Shire Council receives a report concerning the participation in the Garage Sale Trail from 2018 or an independently Council run garage sale weekend.

8 November 2017

Data has been gathered regarding previous garage sales and report to be prepared.

4 May 2018A report is currently being finalised and will be reported to the June Council meeting. Responsibility for this action has now transferred to Director Corporate & Commercial

9 August 2018Council staff have investigated participation in the Garage Sale Trail and recommend that Council does not participate as the financial and resourcing impacts to promote a single garage sale day is not considered financially feasible. It is estimated that Council would have to budget up to $15k to ensure it was successful. Recommend removal.

213 2017.381Item 13.32017-11-21

Corporate Business Systems Replacement

1 That under Section 178(3)(e) of the Local Government (General) Regulation 2005 enter into negotiations with IT Vision for the provision of a corporate business system.

2 That the General Manager be authorised to enter an agreement with IT Vision Australia Pty Ltd.

3 That the contract documents be executed under the seal of Council.

30 January 2018IT vision met with Council staff on 30/31 January to begin to develop a scope of works.5 March 2018Presentation provided by IT Vision to new Council Executive Leadership Team on 22 February. Project scoping underway.4 May 2018Project Manager has been recruited and commences early June. Contract being finalised.

9 August 2018CBS Replacement project is one of the initiatives reported to Council quarterly in the KPI report.


Recommend removal from this report.248 2018.25

Item 13.32018-2-20

Judith Evill Aged Care Units – 53 Tozer Street West Kempsey

1 That the site be sold as is by selecting a real estate agent from the Kempsey Shire Council panel.

2 That an independent valuation be sought.3 That the General Manager be delegated authority to

negotiate and sign the contract if the agreed sale price is at least 90% of the independent valuation.

4 That the seal of Council be affixed to all documentation as required.

Recommend removal.Sale of property settled on 28 June 2018. Recommend removal.

260 2018.44Water Brigade Reserve (R55660, R78022, R79148) Trust2018-2-20

Proposed lease of the Community HUB building at 132 River Street West Kempsey to Kempsey Regional Support Inc.

That the Common Seal of the Reserve Trust be affixed to the Lease.

Completed.Recommend removal.

263 2018.62Item 13.12018-3-20

Integrated Planning & Reporting 2018-2019

2. That a further report be tabled at the May 2018 meeting of Council, detailing the submissions received from the public during the exhibition period and presenting final documents for adoption.

9 August 2018 IP&R document suite adopted at June 2018 Ordinary Council Meeting. Action completed.Recommend removal.

264 2018.63Item 13.22018-3-20

Local Preference Purchasing Procedure - 5.9.7

2. That a report be provided in April 2019 outlining the benefits to the local business community as a result of the procedure.

Not yet due

265 2018.65Item 13.62018-3-20

2018 National General Assembly of

That;3. a delegate’s report be submitted no later than the

August council meeting.

9 August 2018 A report has been submitted to the August Council meetingRecommend removal.


Local Government

267 2018.67Item 13.82018-3-20

Web-Based Streaming of Council Meetings

A recording of public meetings policy be developed and reported to a future meeting of Council.

9 August 2018 Amendments to the code of meeting practice to be reported to Council following the release of the new Model Code of Meeting Practice by Office of Local Government

271 2018.90Item 13.62018-4-17

Key Performance Indicators

2. That targets for each of the KPIs be developed for Council adoption in June 2018

3. That reporting on the proposed KPIs to Council commence from August 2018.

9 August 2018 A KPI report has been included in the Business Paper for the August 2018 Ordinary Council Meeting. This action is now complete.Recommend removal.

273 2018.93Item 15.22018-4-17

Improved Aircraft Movement Monitoring at Kempsey Airport

That a report be furnished to Council on use of CCTV facilities or other processes at airports in Australia to monitor aircraft movements instead of AVData processing. The report should show whether a change to Kempsey Shire Councils monitoring should be considered.

9 August 2018 An investigation was undertaken into the use of CCTV camera technology to monitor aircraft movements as an alternative to utilising flight recording data only.

The CCTV technology does not capture all aircraft movements as the cameras are located on the taxiways and relies on a combination of CCTV and flight recording data to track all aircraft movements. The current CCTV technology is not refined enough to enable direct runway flight movement capture and therefore is only able to capture low speed aircraft movement via the CCTV cameras on taxiways. Therefore, even with the installation of CCTV Technology, aircraft movements that do not utilse the taxiway, such as touch & go’s or practice approaches, will continue to be detected by flight recording data only.

Based on the above CCTV technology limitations and the significant capital cost associated with the implementation of


the CCTV camera technology, Council does not recommend changing the process at this point in time. Council will continue to monitor the effectiveness of utilising flight recording data and CCTV camera technology for recording aircraft movements and should the situation warrant CCTV in the future will develop a business case to support the upgrade.

Action completed.Recommend removal.

275 2018.95Item 16.12018-4-17

LGNSW Tourism Conference 2018

2. That Council investigate the Campervan & Motorhome Club of Australia Limited (CMCA) leased campground model by October 2018.

3. That Council investigate opportunities for supporting the further development of the annual Slim Dusty Country Music Festival within 12 months.

4. That a review be considered of all Kempsey Visitor Information Centre Staff training and upskilling to enable “visitor inspiration” in future operating plans.

9 August 2018 2 Meeting held with CMCA Business Development Manager to investigate possible locations within Kempsey. Waiting on additional information prior to further investigations occurring.

3 and 4 – these will be focus areas for the Coordinator Economic Development & Tourism who commences in the role on 20 August 2018.

276 2018.109Item 15.12018-5-15

No Confidence in The Mayor

3 That Council’s code of meeting practice be updated with the following-Motions of no confidence in the Mayor or Chairperson are to be deemed out of order and are not to be accepted.

9 August 2018 Amendments to the code of meeting practice to be reported to Council following the release of the new Model Code of Meeting Practice by Office of Local Government

278 2018.114Item 13.52018-5-15

Consent for Community Sensory Garden

That the General Manager be authorised to offer a lease to Community Housing Limited for Lot 1 DP112462 or 16 Forth Street Kempsey so that a community sensory garden can be developed.

9 August 2018 Currently waiting on Community Housing to provide details for lease. Additionally, an assessment of what is allowable on


the block as a temporary storage shed is currently being undertaken.

279 2018.115Item 13.72018-5-15

Procedure on Payment of Expenses and Provision of Facilities to the Mayor and Councillors

That the payment of expenses and provision of facilities to the Mayor and Councillors procedure be placed on public exhibition for a period at least 28 days.

9 August 2018 Amendments to be advertised and reported to Council’s ordinary meeting September 2018

283 2018.124 Item 13.32018-5-15

Saleyards Strategic Options

2 That a workshop involving Councillors, Council management and key external stakeholders be held to discuss the available strategic options.

3 That further analysis be undertaken subsequent to the workshop and a paper with recommended option(s) be presented to a future Council meeting.

9 August 2018 Scheduling of the workshop has been deferred until the Manager Commercial Business commenced. Planning for the workshop will commence in September 2018.

285 2018.126Item 15.22018-5-15

Kempsey Shire Council Structural and Cultural Review

That Council receives a report quarterly, as a part of the Quarterly Budget Review on the outcomes outlining the investment made, savings generated, efficiencies and innovative solutions made and any changes to service levels resulting in benefit for the community from the Structural and Cultural Review of Council.

9 August 2018 To be addressed as part of the November 2018 QBR reporting

290 2018.147Item 13.182018-6-26

Key Performance Indicators

1. That Council adopts the proposed Key Performance Indicators for the 2018-2019 financial year.

2. That reporting on the proposed KPIs to Council commence from August 2018.

9 August 2018 A KPI report has been included in the Business Paper for the August 2018 Ordinary Council Meeting. This action is now complete.Recommend removal.

298 2018.162Item 13.102018-6-26

2017-18 Loan Borrowing Program

1. That the offer of loans from the institutions providing the most advantageous outcome to Council be accepted.

2. That the seal of Council is affixed to the necessary loan documents.

9 August 2018 Loans were drawn down on 27 June 2018. Action completed.Recommend removal.


303 2018.180Item 12.12018-7-17

Public Library Funding

That Council1. endorse the NSW Public Libraries Association and

Local Government NSW library funding advocacy initiative, Renew Our Libraries.

2. make representation to the local State Member, the Member for Oxley, in relation to the need for additional funding from the NSW State Government for the provision of public library services.

3. write to the Hon. Don Harwin, Minister for the Arts and the Hon. Walt Secord, Shadow Minister for the Arts, calling for bi-partisan support for the provision of a significant increase in state funding for NSW public libraries, supported by a sustainable future funding model.

4. take a leading role in activating the campaign locally.5. endorse the distribution of the NSW Public Libraries

Association and Local Government NSW library funding advocacy initiative information in Council libraries, as well as involvement in any actions arising from the initiative.

6. formally advise the NSW Public Libraries Association and Local Government NSW that Council has endorsed the library funding advocacy initiative.

9 August 2018Campaign planning and collateral distribution underway in line with state wide PR campaign coordinated by Communications unit of LGNSW.

Letters will be finalised and sent prior to next Council meeting.

306 2018.184Item 13.42018-7-17

Resignation from MIDROC

That:1. Council resign as a member of the Mid North Coast

Regional Organisation of Councils (MIDROC) at the July 2018 MIDROC Board meeting, to focus energies on ensuring the success of the new Mid North Coast Joint Organisation; and

9 August 2018 Council resigned as a member of MIDROC at the July 2018 meeting. A formal resolution for the disbursement of funds was made by the MIDROC board.Recommend removal.


2. the General Manager formally write to all members of MIDROC informing them of Council's decision in relation to future membership of MIDROC.

3. the General Manager negotiate the appropriate disbursement of funds

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