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FORT MYERS BEACH Fire Control District

June 6, 2017 Board of Fire Commissioners

Work Session and Meeting

Materials

Phone (239) 590-4200 • FAX (239) 463-6761

Fort Myers Beach Fire Control District BOARD OF FIRE COMMISSIONERS WORK SESSION & MEETING

AGENDA

June 6, 2017 10:00 am

3043 Estero Blvd., Station 31 Training Room Fort Myers Beach, FL 33931

Established 1949

Board Of Fire Commissioners

Carol Morris

Chair

Theodore R. Schindler II Vice-Chair

Bob Raymond

Secretary/Treasurer

Ron Fleming Fire Commissioner

Larry Wood

Fire Commissioner

Fire Chief Matthew R. Love

1. Meeting Called to Order

2. Pledge of Allegiance

3. Adoption of Agenda [Discussion/Approval]

4. Approval of May 16, 2017 Regular Meeting Minutes [Discussion/Approval]

5. Restate Agenda Items [Information]

6. Public Input on Agenda Items

7. Old Business

A. Board of Commissioners Policy Manual [Discussion]

B. Long-Term Facility Planning Update [Information/Discussion]

8. New Business

A. Procurement Package of Fire Station Exhaust System [Information/Discussion]

B. Preliminary Capital Budget Overview [Information/Discussion]

C. Updated Job Description [Discussion/Approval]

9. Reports from IAFF Union Representatives Districts 3 and 15 [Information]

10. Fire Chief Remarks [Information]

11. Commissioners Remarks [Information]

12. Public Input

13. Adjournment

May 16, 2017 Commission Meeting Minutes Page 1 of 3

MINUTES REGULAR MEETING OF THE

FORT MYERS BEACH BOARD OF FIRE COMMISSIONERS TIME: 6:00 PM

DATE: May 16, 2017 PLACE: 3043 Estero Boulevard, Station 31 – Training Room

Fort Myers Beach, Florida 33931 IN ATTENDANCE: Chairwoman Morris, Commissioner Fleming, Commissioner Wood, Fire Chief Matthew Love, District members and members of the public. Absent: Vice-Chairman Schindler and Sec./Treasurer Raymond

1. Meeting Called to Order

2. Pledge of Allegiance

3. Adoption of Agenda Chairwoman Morris called for a motion to adopt the agenda. Commissioner Wood made a motion to adopt the agenda. Commissioner Fleming seconded. Motion approved unanimously 3 – 0.

4. Swearing-In of Firefighters

Andrew Dominguez Abel Gomez Paul Montenegro Allan Reyes Matthew Vreeland John Wilcoxon

5. Promotion of Ron Martin to Executive Assistant Fire Chief of Life Safety and Support Services

6. Break

7. May 2, 2017 Work Session and Meeting Minutes [Discussion/Approval] Chairwoman Morris called for a motion to approve the May 2, 2017 meeting minutes. Commissioner Fleming made a motion to approve the May 2, 2017 meeting minutes. Commissioner Wood seconded. Motion approved unanimously 3 – 0.

8. Treasurer’s Report Chairwoman Morris requested Chief Love to read the Treasurer’s report for April 2017. Chief Love reviewed the summary of bank and investment account activities for month ending April 30, 2017.

A. April 30, 2017 Department Checks #42903 through #42976 for a total of

$242,347.87 [Discussion/Approval]


Chairwoman Morris called for a motion to approve the April 2017 Treasurer’s report. Commissioner Wood made a motion to approve the department checks for April 2017. Commissioner Fleming seconded. Motion approved unanimously 3 – 0.

9. Chiefs Report [Information]

Chief Love highlighted items on the Chief’s report, as well as: • Unit-based response data • Vehicle maintenance discussions with Bonita Springs Fire Department • Hiring process for Firefighter/Paramedic • Audit on-site completion • Meetings/Training with new hires • Estero Fire Department’s Board meeting with auditor feedback • Meetings with Sheriff Scott regarding Spring Break and Season • Knox Box Agreement – Meetings with Chief Howard (Iona-McGregor) and Chief

Cambareri (San Carlos) regarding impacts • Property Ordinance Registration update on increased registration initiative • Facilities Planning Update • Meetings with Lee County Dispatch in regards to response time modeling for

FMBFD resources • Meetings with District Vice President Todd Williamson regarding negotiations • Lehigh Fire Responses

Other Topics Discussed by the Board and Chief Love:

• Hurricane Operations • Meeting with new Town Manager • Homestead Bill • New Website

10. Attorney Report [Information]

Chairwoman Morris stated that there could be another mediation in the Darren White case.

11. Restate Agenda Items [Information]

12. Public Input – Agenda Items Only None

13. Old Business

14. New Business

15. Reports from Union Representatives Districts 3 and 15 District Vice President of Local 1826, District 3 Todd Williamson congratulated the members who were sworn in and stated that he hopes they stay with the District. DVP Williamson stated that he looks forward to continuing negotiations.

16. Remarks of Commissioners


Commissioner Fleming congratulated the new members who were sworn in and congratulated Ron Martin on his promotion. Commissioner Wood agreed with Commissioner Fleming’s comments and stated that he really likes the swearing-in process. Commissioner Wood stated that the District is moving forward. Chairwoman Morris agreed with other Commissioners comments and stated that she hopes the new members will stay with the District.

17. Public Input None

18. Adjournment Meeting adjourned at 7:02 pm.


Board of Fire Commissioners Work Session and Meeting

Old Business Materials

Fort Myers Beach Fire Control District BOARD OF FIRE COMMISSIONERS MEETING “Blue Sheet” AGENDA ITEM INFORMATION

AGENDA CATEGORY: Old Business AGENDA ITEM: Board of Fire Commissioners Policy Manual SUBJECT: Policies for which the Board of Fire Commissioners conduct governance. OTHER: Remains on the agenda from previous meetings

ACTION [Information/Discussion]

PURPOSE Create a single document identifying how the Board of Fire Commissioners wishes to conduct business.

HISTORY Previously, multiple miscellaneous items have existed in addition to the organizations bylaws, to include Board amendments and resolutions. This manual will bring all items into one document to be used by the Board of Fire Commissioners in conducting business and functioning as a Commissioner group. Legal counsel and staff have put together a draft document based on previous meeting discussions. Additional components have been provided by legal counsel and have been added to their respective section. This item remains on the agenda from previous work sessions. To date the Board has reviewed the document through Section 4(V) and all updates discussed have been applied by staff.

RECOMMENDATION

Continue to work through the draft document and review updates made by staff.

FORT MYERS BEACH FIRE CONTROL DISTRICT

BOARD of FIRE COMMISSIONERS

POLICY MANUAL DRAFT Version 5/9/2017

FORT MYERS BEACH FIRE CONTROL DISTRICT BOARD of FIRE COMMISSIONERS

POLICY MANUAL

Approved: Effective Date: DRAFT Title: Revision Date: DRAFT

FORT MYERS BEACH FIRE CONTROL DISTRICT COMMISSIONER POLICY MANUAL Page 2 of 16 Revision Date: DRAFT 5-9-17

TABLE OF CONTENTS SECTION 1: Policies of the Board ……………………………………………… Page 3 SECTION 2: Office...............……………………………………………………. Page 3 SECTION 3: Meetings ..........……………………………………………………. Page 3 SECTION 4: Commissioners……………………………………………………. Page 6 SECTION 5: Florida Sunshine Law…………………........................................... Page 10 SECTION 6: Code of Conduct, Mission, Vision & Values.......………………… Page 10 SECTION 7: District Management.............................…………………………... Page 13 SECTION 8: Financial Administration.................................................................. Page 14 SECTION 9: Board of Fire Commissioner Policy Adoption................................. Page 16 APPENDIX A: XXXX ………………………………… Page X


POLICY MANUAL



PURPOSE The purpose of the Fort Myers Beach Fire Control District Board of Fire Commissioners Policy Manual is to define the policies and operating procedures the Board will use to conduct business. SCOPE All Fort Myers Beach Fire Control District Fire Commissioners. POLICY SECTION 1: Policies of the Board

I. The Commissioners operate in compliance with the Florida Statutes including, but not

limited to; A. F.S. 119: Public Records; Public Officers, Employees, and Records B. F.S. 120: Administrative Procedure Act; Public Officers, Employees, and

Records C. F.S. 191: Independent Special Fire Control Districts; Planning and Development D. F.S. 286: Public Business: Miscellaneous Provisions; Public Business E. F.S. 447: Labor Organizations; Labor

SECTION 2: Office

I. The principal business office of District and Board shall be at 100 Voorhis Street, Fort Myers Beach, Florida 33931, until otherwise designated by the Board.

SECTION 3: Meetings

I. Meeting Materials A. Commissioners will arrive prepared to all meetings having read Board material,

reports and/or correspondence on matters to be discussed at meetings. The Commissioners are expected to contact or meet with the Fire Chief prior to each meeting for clarification or questions regarding the material provided.

II. Roberts Rules of Order

Board meetings will be run consistent with Roberts Rules of Order for Small Boards.

III. Regular Meetings and Work Session Meetings Regular Meetings and Work Session Meetings shall be held based on the approved and posted schedule.


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IV. Special Meetings Special meetings may be recommended by any member of the Board with seven (7) days written notice provided to each Board member, the Fire Chief, and District Administrative Offices, and a majority vote of all Board members.

V. Emergency Meetings Emergency meetings may be called by the Chair or Vice-Chair in the event of a bona fide emergency situation, with reasonable notice. Emergency Meetings will be subsequently ratified by the Board.

VI. Meeting Attendance A. Commissioners will adhere to the components of the Florida Statutes, specifically

Chapter 191.005, regarding meeting attendance, which states, “The Board shall remove any member who has three (3) consecutive, unexcused absences from regularly scheduled meetings. The Board shall adopt policies by resolution defining excused and unexcused absences.”

B. Commissioners will attend all meetings unless excused. Commissioners will notify the Fire Chief and Chair via email or telephone as soon as possible if they are unable to attend a meeting along with an explanation for being absent.

C. The Board defines an unexcused absence as: An absence that is beyond the Commissioner’s control from attending the Board meeting providing that such absences do not exceed four (4) consecutive occurrences. Any absence exceeding the four (4) excused consecutive absences will be an unexcused absence and count towards the above policy that states: “The Board shall remove any member who has four (4) consecutive, unexcused absences from regularly scheduled meetings.” The Board will allow an exception to this policy for unusual temporary extended incapacity. This exception will only occur if a request is made in writing to the Board explaining why the Board should allow more than the four (4) unexcused consecutive absences and the exception will then be unanimously granted by the Board.

D. All Regular and Special Meeting attendance must be in person.

E. Commissioners shall attend all scheduled Meetings in District provided attire, representing the District in a professional manner.


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VII. Agenda A. Agendas for regular meetings and work sessions of the Board shall be created and

finalized at least four (4) days in advance whenever possible.

B. Commissioners shall notify the Fire Chief well in advance of the four (4) day window if they wish to add items to the agenda in order to allow for proper research and information. When adding an item to the agenda, the requesting Board member shall provide:

1. The area of the agenda for which the item will be placed (Old Business, New Business, Presentation, etc.)

2. The desired action to be taken (Information, Discussion, Approval, etc.) 3. A description of the topic, which will adequately prepare other Board

members and staff for the topic to be discussed.

C. New Business and/or Old Business that remains open during the meeting should be carried forward as Old Business on the monthly agenda for the next meeting.

D. The agenda is reviewed, adjusted, and approved at the beginning of the meeting by the Board.

E. At any time, the Board may approve or disapprove discussion, addition, or

removal of an agenda topic by majority vote.

F. It is the general practice of the Board to review items, whenever possible, at a Work Session Meeting, and approve items at a Regular Meeting. Whenever possible, Work Session Meetings shall include presentation and discussion on topics, while Regular Meetings shall include the final vote on such items.

1.Items of time or other sensitivity shall be brought to the Board despite the

meeting type, as to not delay decision making.

VIII. Conducting Business A. Vote Requirements.

The Board shall require the affirmative vote of a majority of the Board Members present and voting for all actions unless otherwise noted by policy or Roberts Rules of Order.


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B. Abstention Commissioners must vote on all issues unless they have a conflict of interest and file the appropriate documentation with the state of Florida as identified in statute 112.3143, to abstain from voting.

C. Order The Board Chair, or designee, will maintain professionalism and order of meetings. Board, staff, and community will allow each the ability to present information and generate respectful discussion without interruption of one’s presentation and/or disorderly conduct.

IX. Public Conduct at Meetings

Comments by members of the public shall be made only during the “Public Comment” portions of the meeting and shall be limited to three (3) minutes per individual and five (5) minutes per group spokesperson unless additional opportunity is given at the Board’s discretion. No public comment requires a response from the Board.

SECTION 4: Commissioners

A. Interference No Commissioner shall interfere with the daily operation of the Fire Department, unless the Board as a whole agrees to bring to the attention of the Fire Chief an area of the daily operation in which the Board deems is not fit or proper.

B. Administration Board member’s requests for administrative services and information shall be made through the Fire Chief. All information provided to one Board member shall be disseminated to all Board members.

C. Commissioner Contact with Employees and Members of the District

1. Commissioners will adhere to labor contracts adopted by the District with regard to involvement with Department personnel.

2. Commissioners will schedule all meetings including, but not limited to; structured meetings, stop-ins, coffees, lunches, or formal gatherings with Department personnel through the Fire Chief.

3. Commissioners will receive approval and coordinate ride-alongs with the Fire Chief.

4. Events initiated by a Commissioner that represent the Department to the Community and that use Department facilities or equipment will be approved by the Board with the consent of the Fire Chief.


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5. Commissioners shall report any complaint against an employee of the District to the Fire Chief in a timely manner.

II. Commissioners Access to Materials

A. Materials to disseminate information to the public, except campaign or election information are at the expense of the District.

B. All Commissioner clothing may be ordered through the Fire Chief following organizational policies and procedures. All such material should use Department approved language and logos, and should properly use the title “Commissioner”.

C. The Board will not borrow Department equipment for personal or election use.

III. Commissioner Representation of the District and Representing an Official Board Position A. Commissioners should only represent the District’s opinion when the majority of

the Board has determined a position on an issue or subject. At no time, will a Board Member represent the thoughts of the District through personal opinion without the authorization of a Board majority. This includes, but is not limited to, representation verbally, in written format, using electronic mediums and social media, the use of District logo, letterhead, uniform, business cards, State Commissioner Card, and any other insignia, to include the verbal representation of oneself as a Fire Commissioner. All written and verbal communication shall include a clear disclosure such as; “The view, opinions, or positions expressed herein are those of my own and do not represent those of the Board of Commissioners.”

1. Comments to the public should be factual. 2. A Commissioner should not make promises which would be

binding on the District. 3. Once the Board takes a position on an issue, all official District

correspondence regarding that issue will reflect the Board’s adopted position.

B. Abuse of Title 1. Commissioners should only use their title when conducting official

District business, for information purposes, or as an indication of background and expertise, carefully considering whether they are exceeding or appearing to exceed any delegated authority given by the Board to represent the District.


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2. Commissioners may not represent the Board or the District at any meeting, discussion or otherwise without prior permission from the Board.

3. Commissioners may express their personal opinions and comments, but

must clarify that they are not representing the Board and his or her statements represent personal opinions, and do not reflect the official position of the Board or the District.

4. When speaking to a reporter, Commissioners shall speak as an individual and not a representative of the District or the Board, and shall make that known to the reporter.

a. Commissioners are strongly encouraged to refer all media inquiries

to the District’s Public Information Officer and/or Fire Chief, as well as brief the Fire Chief on any comments made to a media outlet.

IV. Commissioner Communication A. Commissioners will be provided with a District electronic mail account (email)

for use while conducting District business. Should a Board Member use another server or media outlet to conduct District business, that Commissioners will copy the District issued account to confirm archival of the information.

B. Commissioners may submit one-way communication to each other via electronic mail, as long as no Board Member replies to the message. In these circumstances, the Board will be equally provided with information and the information will be courtesy copied to the Fire Chief.

C. Commissioners will refrain from communication with each other in any format regarding matters that may ever come before the Board. See further information within the “Sunshine Law” section.

V. Identification The State of Florida will issue a card for each Commissioner for identification purposes. The District will also provide the Commissioners with business cards, which conform to the District’s business card template. Among, and in addition to customary information, business cards will include the title “Commissioner” rather than an officer position, the District’s administrative office address and phone number, and the District assigned electronic mail account.


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VI. Officers Commissioners shall elect from its membership a Chair, Vice Chair, and Secretary/Treasurer. Election will occur after each Commissioner election, and whenever added and acted upon on a meeting agenda.

A. Chair The Chair shall preside at all meetings to include maintaining order. The Chair is authorized to sign all contracts, deeds, notes, debentures, warrants and other instruments on behalf of the District.

B. Vice Chair The Vice Chair shall preside at meetings in the absence of the Chair.

C. Secretary The Secretary shall be responsible for the records of the District; may act as Secretary at meetings of the Board and record all votes; shall be responsible for composing a record of the proceedings of the Board in a visual text format that may be transmitted electronically and kept for that purpose, which shall be an official record of the Board; and shall perform all duties incident to that office. The Secretary shall be the designated election official of the District, unless otherwise determined by the Board.

D. Treasurer

The Treasurer shall be authorized to invest or cause to be invested all surplus funds or other available funds of the District in permitted investments authorized by law or as specified by the Board.

E. Recording Secretary The Board shall have the authority to appoint a recording secretary who need not be a member of the Board, and who shall be responsible for recording all votes and composing a record of the proceedings of the Board in a visual text format that may be transmitted electronically and kept for that purpose, which shall be the official record of the Board. The recording secretary shall not be required to take an oath of office, nor shall the recording secretary be required to post a performance bond.

F. The Board will, if deemed necessary, appoint an acting officer in the absence of

any individual officer.


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VII. Compensation Each Commissioner shall receive the maximum compensation authorized by statute, unless otherwise determined by the Board. No Director shall receive compensation as an employee of the District, except as may be provided by statute.

VIII. Indemnification

The District shall defend, hold harmless and indemnify any Commissioner, officer, agent, or employee, whether elective or appointive, against any tort or liability, claim or demand, without limitation, arising out of any alleged act or omission occurring during the performance of official duty, as more fully defined by law or by an indemnification resolution, if any.

SECTION 5: Florida Sunshine Law

I. Purpose of Florida’s Government-in-the-Sunshine Law The purpose of Florida’s Government-in-the-Sunshine Law is to provide a right of access to governmental proceedings at both the state and local levels. It applies to any gathering of two or more members of the same board to discuss some matter which will foreseeably come before the board for action. There is also a constitutionally guaranteed right of access. Virtually all state and local collegial public bodies are covered by the open meetings requirements with the exception of the judiciary and the state Legislature which has its own constitutional provision relating to access.

II. Sunshine Law Refresher Commissioners are encouraged to receive annual refresher training of at least four (4) hours on subjects that pertain to applicable Sunshine Laws and/or Ethics.

III. Email Meetings Certain e-mail between two (2) or more Commissioners discussing pending resolutions or other District business shall be considered a public meeting. As such, email communication between Commissioners is not permitted.

SECTION 6: Code of Conduct, Mission, Vision & Values

I. General The Board is tasked with using its best efforts to provide for the health, safety and welfare of the inhabitants and property owners of the District and others. The Board shall be guided by the principle of non-partisanship – all decisions and votes shall be made in the best interest of the public, on their merits, objectively and without regard to political party, region or ideological partisanship – and Directors should conduct themselves in a highly professional manner.


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II. Mission Statement The Board recognizes and adopts the Fort Myers Beach Fire Control District’s (Also known as the “Fort Myers Beach Fire Department”) Mission, Vision, Values, and Slogan and will use such as guidance in decision making and conduct. (See Appendix A)

III. Code of Conduct

A. Purpose This Code of Conduct sets the minimum requirements for members of the Board. The purpose of the Code of Conduct is to promote public confidence in the integrity of the Board and the District by assisting in understanding the standards of conduct expected of them and establishing penalties, when appropriate, for anyone who violates the public trust.

B. Duty

Commissioners will represent the interest of our District. Therefore, the Commissioners are responsible for promoting efficiency, effectiveness, and responsiveness in the District, and to increase public awareness of the value and importance of the District. The Commissioners have a duty to use their public positions to contribute to the public good. The Commissioners shall be mindful of actions that give the appearance of impropriety and should strive to avoid situations that may create an appearance of impropriety.

C. Conduct

To facilitate the duty of the Commissioners as listed above, the Commissioners are committed and shall conduct the District’s business following these guidelines:

1. Focus on the issue, stick to the issue; 2. Respect the dignity, style, values, and opinions of each Commissioner; 3. Agree to disagree without getting personal 4. Refrain from verbal attacks, personal charges or abusive conduct on the

character or motives of other members of the Board, the District staff and personnel, personnel of other agencies, and the public;

5. Once the Board makes a decision, move on to the next issue and work together in the future;

6. Encourage attentive listening and responsiveness in communication; 7. Listen to others before judging or reacting; 8. Make the needs of the District’s constituents the Board’s priority; 9. Exercise compassion, benevolence, fairness, and optimism; 10. Being prepared to make decisions that may not be popular; 11. Promoting organizational accountability through appropriate controls

and procedures;


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12. Taking responsibility for their own errors; 13. Assume best intentions, and consider the validity of the message; 14. During Board meetings, speak to each other, not to the audience; 15. Speak for yourself, don’t speak for others; 16. Base decisions on your best judgment of the merits and substance of the

matter at hand; 17. Keep Executive Session discussions confidential; 18. If you have a concern for matters related to another Commissioner,

address the person directly. 19. Use and allow the District Manager as a subject matter expert in making

District decisions. 20. Refrain from involvement in operations which have been delegated to

the District Manager.

D. Principles to be observed by the Commissioners 1. The primary responsibility of the Commissioners is the formulation and

evaluation of policy. Routine matters concerning the operational aspects of the District are to be delegated to the District Manager.

2. Commissioners shall commit themselves to emphasizing the positive, avoiding double talk, hidden agendas, gossip, backbiting, blindsiding, and other negative forms of interaction.

3. Commissioners shall commit themselves to focusing on issues and not personalities. The presentation of the opinions of others should be encouraged. Cliques and voting blocks based on personalities rather than issues should be avoided.

4. Differing viewpoints are healthy in the decision-making process. Individuals have the right to disagree with ideas and opinions, but without being disagreeable. Once the Board takes action, the Board shall commit to supporting the action and not create barriers to its implementation.

E. Violation of Code of Conduct.

1. Commissioners shall “police” themselves as it relates to adherence to the Code of Conduct, this document, and other related rules, regulations, or policy. The Board Chair shall maintain a level of order as it relates to these items and bring items to the attention of the Board as a whole should it be necessary.

2. District staff is not responsible for the management of the

Commissioners as it relates to these parameters, nor is it appropriately in the best interests of the District to expect staff to do so. Any report to staff


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or report by staff will be reported to the Board Chair or Vice Chair to be addressed by the Board.

3. Any Commissioner who violates the Code of Conduct is subject to

Board action. Action shall be taken only upon approval by a vote of a majority of the Board. The Board reserves the right to take any of the following steps for violation of the Code of Conduct by a Commissioner, after consideration of the seriousness, duration, and/or repeated nature of the violation:

a. Verbal Warning; b. Remedial or educational training on the subject of the violation

intended to avoid or prevent future violations; c. Written Warning; d. Public censure, to include a letter of apology and/or a written

resolution of the Board of apology to be sent to affected persons. e. Suspension or removal following due process.

SECTION 7: District Management

I. Fire Chief/Chief Executive Officer/District Manager A. The Board will appoint a Fire Chief to maintain command and control of the

District. The individual serving as the Fire Chief for the District serves as the Chief Executive Officer for the organization and reports directly to the elected Board of Fire Commissioners. The Fire Chief/Chief Executive Officer will serve as the District Manager, Commander-in-Chief, and will manage all functions of the District as identified in the Fire Chief position description and related agreements.

B. The Fire Chief will oversee all personnel matters of the District, acting as the final

authority for such matters.

C. The Fire Chief will have the authority to execute financial matters as described within this document, as well as the authority to execute operational contracts and agreements within the Districts operations.

D. The Fire Chief is responsible for all policy, procedure, and guideline for the operation of the District outside of that governed by the Board within the Board of Fire Commissioners Policy Manual.

E. The Fire Chief is responsible for negotiating, or causing negotiation to occur for the District and acts as an agent to fulfill the Boards desires. The Board shall not


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represent the District within negotiating matters, nor represent an opinion or stance. In legal response to the components of Florida State law, Commissioners shall distance themselves from such activities to ensure their ability to function as needed through the process.

II. Fire Chief Evaluation Process

The Fire Chief shall be evaluated by the Board as determined by relevant agreements. When a formal evaluation of the Fire Chief occurs, each Commissioner will be provided with the Fire Chief Appraisal document to provide both numerical and narrative feedback. The Commissioners are encouraged to meet with the Fire Chief to deliver feedback and information prior to the final delivery of the evaluation. The final delivery of the evaluation will occur within a public meeting of the Board of Fire Commissioners based on an accumulation of all Commissioners ratings and comments.

SECTION 8: Financial Administration

I. Appropriating At the time of budget adoption, the Board shall enact appropriations for the ensuing fiscal year as they relate to expenditures, compensation schedules, etc. The Board Appointed Fire Chief/Chief Executive Officer shall have the care and custody of the general funds of the District and shall deposit or cause to be deposited the same in the name of District in such banks or savings associations as the Board may select. The Fire Chief/Chief Executive Officer will approve or cause to be approved all vouchers, orders and checks for payment, and shall keep or cause to be kept regular books of account of all District transactions. At no time will an individual Commissioner commit the District to an expenditure without authorization by the whole Board.

A. The Fire Chief/Chief Executive Officer will execute purchasing authority as listed above, as well as present to the Board a procurement package for approval, as described in District Policy 202, at or in excess of $XX,XXX.

II. All expenditures of the District will follow District policy for completion, and when required, District Account Signers will be required to approve signature purchases, such as District checks.

A. Signature authority is authorized to the Fire Chief/Chief Executive Officer for expenditures below $XXX.

B. Expenditures at or in excess of $XXX require a Commissioner signature.


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SECTION 9: Board of Fire Commissioner Policy Adoption

I. The Board will review this document as needed, and no less than each time there is a change in the Officers of the District Board.

II. By order of the Fort Myers Beach Fire Control District Board of Fire Commissioners,

this Board of Fire Commissioner Policy Manual is adopted on this XX day of, 2017. _______________________________________ XXXX XXXX

_______________________________________ XXXX XXXX _______________________________________ XXXX XXXX _______________________________________ XXXX XXXX _______________________________________ XXXX XXXX


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Appendix A Fort Myers Beach Fire Control District Mission, Vision, Values, and Slogan

Mission, Vision, Values & Slogan: (FMBFCD SOP-1)


AGENDA CATEGORY: Old Business AGENDA ITEM: Long Term Facility Planning Update SUBJECT: Strategic Planning OTHER: Item carried over from previous Work Sessions


PURPOSE Continue long-term strategic facility planning discussion.

HISTORY In previous Work Sessions, the Board discussed many items relating to long-term facility planning. Those items have been captured, as well as staff members have added items to be considered in the process. Following this, a series of tasks have been underway to gather the needed data to make strategic decisions relating to the District’s facilities. Currently, the District’s legal counsel is assessing the ownership aspects of Fire Station 31, as well as Lee County is conducting an analysis of incident response data and future response modeling based on resources and facility locations. In addition, Lee County is in the process of improving roadway infrastructure on Estero Boulevard, which has prompted a request based on the Fire Station 31 easement and traffic alerting signals for emergency vehicles. It is recommended that the District now conduct an in-depth analysis of Fire Station 31 as it relates to safety, structural stability, compliance, accesses, and functionality for an extended period. This information will allow the District to better understand the potential options available for this facility. RECOMMENDATION

Discussion of items and identification of any specific Board direction moving forward.


Board of Fire Commissioners Work Session and Meeting

New Business Materials


AGENDA CATEGORY: New Business AGENDA ITEM: Fire Station Diesel Exhaust System Procurement SUBJECT: Discussion of Procurement OTHER: N/A

ACTION [Discussion]

PURPOSE Commissioner review of procurement materials for the identified capital expenditure.

HISTORY All District fire stations are slated for the installation of diesel exhaust systems. The proposed system is the first of a three-year achievement of this project, which has been both budgeted for in fiscal year 2016/2017, and is slated for inclusion in the next two budget cycles through the capital planning process, financially permitting. RECOMMENDATION

• Board review and discussion of procurement information prior to a proposed final vote at the Regular Board of Fire Commissioners Meeting on June 20, 2017.

• Board consideration to approve the Fire Chief to move forward with the purchase of diesel exhaust system as identified in the proposal at a purchase price of $35,019.35

• Board consideration to grant the Fire Chief authority to complete the transaction and if needed, negotiate unforeseen items, up to 5% of the original quote.

Fort Myers Beach Fire Control District 100 Voorhis Street ∙ Fort Myers Beach, Florida 33931

Mailing Address: PO Box 2880 ∙ Fort Myers Beach, Florida 33932

Executive Summary Fire Station Diesel Exhaust System Procurement

FORT MYERS BEACH FIRE CONTROL DISTRICT Page 1 of 3

Introduction:

In many instances, Firefighters have been identified as being at nearly a 400% higher risk of cancer than the general population. Prostate, digestive, urinary, and respiratory cancers are amongst the leading cancers within the firefighting profession. Research identifies that the most proactive measures for firefighters’ long-term health is preventative medical screening and reducing or eliminating occupational and environmental exposures to known carcinogens. One key component to reducing the firefighter cancer rate is reducing or eliminating firefighters’ exposure to diesel exhaust while in the station.

Background:

The World Health Organization (WHO) ranks diesel exhaust as an agent known to be a carcinogenetic agent in humans. Diesel exhaust is composed of two distinct components, which are soot (black chunks of unburned carbon) and gas particulates (clear, not detectable to the human eye). While the advent of modern technology allows for cleaner burning diesel engines, these advances have been geared toward capturing soot particulates, but little is done to capture the gas particulates that are present in high concentration on start up. These particulates are smaller with greater molecular weight allowing for deeper infiltration into sensitive lung tissue, which may allow for cancer development in some individuals.

Evaluative Data:

Three source capture systems were evaluated by staff, which are as follows:

• Niedermann: No Quote Obtained • Plymovent by Safe Air Corporation: $39,380.00 • Magnegrip: $30,723.60

Niederman was quickly ruled out as a viable system to be evaluated as a result of this corporation’s lack of service available in the Southeastern United States; and hence, installation and maintenance of this system were not a viable option.

Plymovent responded with a detailed quote (see attached). Plymovent has been a leader in the provision of source capture systems in the fire service for 30 years. Plymovent is installed in fire stations across the nation and can be easily distinguished by yellow exhaust hoses.

Magnegrip is Plymovent’s direct competitor across the United States; this company is a 100% USA based manufacturer out of Cinncinatti, Ohio. Magnegrip has been in the industry of diesel exhaust extraction for 32 years and has clients across the nation.





Comparative Analysis:

A detailed analysis was conducted which consisted of independent research, client contact, internet searches, and social media research, along with short-term, mid-range, and long-term anticipated cost.

A total of 11 fire departments were surveyed, which are as follows:

• North Fort Myers Fire and Rescue: Plymovent System • Orlando Fire Department: In the process of transitioning to MagneGrip from Plymovent • Pompano Beach: Transitioned from Plymovent to Magnegrip • Zionsville, Indiana: Transitioned from Plymovent to Magnegrip • Kentwood, Michigan: Transitioned from Plymovent to Magnegrip • Sumtner County: Transitioned from Magnegrip to Plymovent • Gainesville, Florida: Did not respond to inquiry • Warner-Robbins, Georgia: Transitioned from Magnegrip to Plymovent

In addition to this, a basic internet search of professional fire service forums was conducted. One basic sentiment concerning Plymovent was “out-of- service” time, along with melting hoses, and malformed exhaust hoses after time.

Finally, staff researched each company’s social media page, which revealed very little. These pages are most certainly scrubbed by both entities, except Plymovent, which had one fairly negative review posted to their home page.

Findings:

Attributes and limitations of both systems are as follows:

Limitations:

Limitations of the Magnegrip system are as follows:

• Simple system that does not offer gas monitoring, automatic dialer options, and gas detection and monitoring

• Three (3) service providers in the State of Florida • Parts are shipped directly from Cincinnati, Ohio • Magnetic connection needs to be occasionally cleaned • Magnetic connection is held at three (3) points not circular





Limitations of the Plymovent system are as follows:

• Hose elongation over time • Expense of parts • System downtime • Reliance on sensitive electronics that do not perform well in a harsh environment • Responsiveness of Plymovent after the 5-year period • Circular magnetic connection leads to problems with disconnect, hose breakage, and

elongation • More costly for repairs and maintenance in the long run

Positive Attributes:

Attributes of the Plymovent system are as follows:

• Robust system that allows for greater monitoring and compliance checks • Name recognition • Circular magnetic connection • Break-away hoses

Attributes of the Magnegrip system are as follows:

• Less downtime as compared to the competitor • Flex Track system that conserves space • Parts cost lower as compared to the competitor • Less maintenance as compared to the competitor • Overall lower short-term, mid-term, and long-term costs

Recommendations:

It is the recommendation of the staff that the District award a contract to Magnegrip to provide a “No Loop Flex” track system, external exhaust silencer and filter, along with an annual service agreement. This includes the following aspects:

• Two (2) Magnegrip Horizontal Hose Track No Loop Systems: $30,723.60 • Exhaust Silencer and After Filter: $3,800.75 • Service Contract: $495.00

Total: $35,019.35

* It is noted that this procurement is slated to occur in a three (3) phase process, with this achieving phase 1, and financially permitting, one (1) additional phase each year to complete all facilities.

Fort Myers Beach Fire Control DistrictProcurement Request Form for Capital Assets

Board Approved:

Yes No N/A Date: 6/20/2017

1. Item(s)

2.

3.

4. Mission critical ranking (circle one based on criteria below)1) Critical to accomplish the mission 3) Specified in the strategic plan

5.

6.

7.

8. Is item(s) available from more than one supplier? YES

9.Are there numerous brands available (e.g., Zoll, Philips, etc.)? YES

10.

11. Estimated life expectancy? (example: 5-7 years)

12. Is the item(s) budgeted? YES

13.$30,723.60

$3,800.75 $495.00

Total Cost $35,019.35

Completed by: DC Ronald L. Martin Date: 5/08/2017

If item is approved- complete the Procurement Tracking Form for Capital Assets Form updated: 8/20/12

Annual Maintenance Agreement

Need for item(s) (how will it help the District function better, more efficient, etc.)

If yes, provide a rationale for preferred brand

Annual maintenance agreement: $495.00

One (1) Exhaust Silencer and After Filter

25-30 years

What is the cost of the purchase you are recommending (itemize optional items)

If supplier is not the lowest cost vendor, provide rationale for the additional expense

Two (2) SFTM-301 Horizontal Hose Track No Loop System

Recommendation (what brand and supplier is recommended)

Description of any optional items or warranties

Need for optional items / warranties

If Yes, submit three written quotes from suppliers (attach to this request)

Based upon and extensive review of two (2) competing entities, Magnegrip is recommended. See executive summary.

Magnegrip

Reduction in exposure to staff of known carcinogenic agent, thus increasing long term health and wellness of staff.

Lifetime warranty on tracks, rails, legs, supports, and ducts: five (5) year on all other components

The purpose of this form is to provide information needed for procurement requests for capitalized items above $1,000. Do not use this form for multiple items unless procurement is made as a package.

2)Non-critical; support item, enhancement, increase 4)End of useful life or life cycle rotation

1 2 3 4

Magnegrip no loop system with silencer and filter

What is the item(s) used for?

Diesel exhaust extraction from facilities

Does item(s) replace an existing piece of equipment? If yes, description & asset tag #

No

Fort Myers Beach Fire Control DistrictCapital Asset - Procurement Tracking Form

1 Approval information

Date and authority (by Board/Chief) By:

Amount approved

Description / model #

Vendor approved

Manufacturer approved

Limitations to approval

2 Order information

Date ordered

PO number (if needed)

Vendor / Manufacturer

Equipment cost

Expected delivery date

Other order information

3 Other information

Where will the item(s) be used / stored? ie: truck # / station #

If replacing equipment, should item(s) be surplused?

If not surplused, where will item(s) be used / stored?

4 Receipt information

Date received By:

Packing slip sent to admin? (circle one)

Asset tag(s) assigned By:

5 Payment information

Date paid By:Date placed in service

6 Recording informationRecorded in Fixed Asset Program? By:Recorded in budget worksheet? By:

Does item(s) replace an existing item(s)?

If yes, record asset tag number(s)

Form updated: 8/20/12

TO BE COMPLETED BY ADMINISTRATION

TO BE COMPLETED BY PURCHASER

The purpose of this form is to provide tracking information after a capital item has been approved for purchase

Air Filtration & Environmental Products

Safe Air Corp FL~ P.O. Box 3077 ~Sarasota, FL 34230-3077 ~Fax: 941-955-0910 email: [email protected]

Fort Myers Fire Station # 32- 17891 San Carlos Blvd, Fort Myers Beach ,FL,33931

Qty. 2 –SafeAir/ PlymoVent Model SBT--21 Exhaust Hose Track Systems 20 ‘ Extruded Aluminum Track Profile – Box – lock type - Standard or Flex Track

Front rubber shock bumper system

Top Track suspension mounting with Hardware for hanging to ceiling

4 “ Dia. x1200 degree High Temp Upper Hose for new style regain fire trucks

Track trolley for 4” High Temp System with ceramic bearings

Magnetic Grabber patented tailpipe nozzle for 5”x 4” hose System

Safety Breakaway handle ( Patented )for 4” hose system for Hose Safety

MG conical truck/ Snag Free tailpipe adapter for trucks- Meets NPFA 1901 Standard

Qty. 1 SafeAir/ Plymovent Source Capture Blower Model –TEV-559-536 Blower Automatic Start/Stop Motor Starter Package –WD-OLD- 208-230 VAC -24 VAC Control

Blower motor 5 HP TEFC – 208-230 VAC -3 Phase - Wash down type and future drops

Epoxy powder coated blower housing with mounting hardware

Class –B - AMCA spark proof rating

Qty. 1- General Ventilation Exhaust Fan(s) for providing Outside Air per IIC-2015 Interface Relays for Ventilation Exhaust Fan (s) Type EFRS or Allen Bradly OLD -24 volt

General Ventilation Exhaust Fan – EF-2 – Existing

Back Draft Wall Damper and Inlet Grill – EF-2 – Existing

Qty. 1- Safe Air WD-4E-UL Electrical Control Box with Email Reporting NEMA 12 Enclosure with Safety Disconnect Switch

Auto Start Receiver for ( 2 ) Vehicles

Carbon Monoxide Sensor - Real time with email reporting

Nitrogen Dioxide Sensor - Real time with email reporting

Motor Starter Controller for EF - 2

Temperature Thermostat for EF -2 Exhaust Fan

Dirty Filter Alarm- Red LED Lifetime - Real time with email reporting

95Dba Alarm Horn for Audible Gas Alarm

Strobe Light Tower for Visual Gas Alarm- Yellow/Red

Email/ Text Dialer for 6 lifestyle and safety alarms ( See Specs )

Smoke Detector Alarm – Strobe and Alarm with Real time email reporting

Firefighter Push to Call for service with email reporting

Qty. 1- SafeAir Clamping Ductwork System for Source Capture System 16 Ga Galv. Ductwork with clamps – No Leak Laser Welded Seams for 2 trucks now - 4 futures

16 Ga Galv. Ductwork 30 Degree Branch s – Reducers - Elbows

Ductwork Hangers – Dampers – Wall Flashings – Hardware

Back-Draft Stack Head for outdoor location

Qty. 1- Mechanical Installation Hardware Kit Strut – Clamps – Hangers – Bolts – Nuts – Rod – Screws -Plated and Stainless Steel

Qty. 1 – Mechanical Installation Labor of System

Qty. 1- Electrical Installation of System -120-230 v1PH or 208-230v-3 PH Electrical Conduit – Electrical Metal Tubing (EMT with Water-Tight Fittings)

Electrical Sub Panel ( IF ) required for final connections

High Voltage THHN Multi Strand Conductor Wire Sized for Load as per NFPA Code

Electrical Panel Breakers – As pre the original panel Mfg. (AB-SD-Eton-Other)

24 Low Voltage Wiring in conduit for controls

CAT 5 Wiring for Email reporting system (Open Port By Others)

Labor for Electrical Wire and Install – All Permit Fees Cost of City

Qty. 1 – Inbound Freight – FOB Fort Myers Beach FL

Qty. 2– Truck Tailpipe Modifications

Qty. 1 – Onsite Project Management and Start-Up

Qty. 1 – 5 Year Parts (Plymovent) and labor (SafeAir) System Warranty

Total Cost Price - $39,380.00


AGENDA CATEGORY: New Business AGENDA ITEM: Preliminary Capital Budget Overview SUBJECT: Presentation of preliminary capital budget planning for the 2017/2018 fiscal year OTHER: N/A


PURPOSE Provide Board members with planned expenditures from capital plans to include the Re-Capitalization and Sustainment Plan.

HISTORY Staff begins the budget process in January of each year and works in phases based on when projections can be made with usable and reliable data, as well as needs assessment items are reported. At this point, staff has prepared the preliminary capital budget planning figures for the next budget cycle and is working through the general budget parameters as relevant numbers become available.

RECOMMENDATION

Provide feedback and review of the 2017/2018 preliminary capital budget projections.


AGENDA CATEGORY: New Business AGENDA ITEM: Updated Job Description SUBJECT: Commissioner review of updated description- Technology & Logistics Manager OTHER: N/A

ACTION [Discussion/Approval]

PURPOSE Receive Board of Fire Commissioner approval of the altered job description for Technology & Logistics Manager.

HISTORY The organization is in the process of recruiting for the Technology and Logistics Manager position and has reviewed the first round of applicants to confirm credential requirements as well as viability of the position as written. In response to the preliminary recruitment, it has been determined that the unique aspects of this position will benefit from the addition of the following clause to the position description: “A combination of education, training, and experience, which provides the required skills, knowledge, and abilities, may be considered in qualifying a candidate.” RECOMMENDATION

Board to approve this minor change to the Technology and Logistics Manager job description at this time.

RECOMMENDED MOTION Motion to approve the revised job description for the position of Technology and Logistics Manger.


JOB DESCRIPTION Position Title: Technology and Logistics

Manager Reports To: Chief of Support Services

Position Status: Full-Time Paid; “At-Will”, FLSA Exempt

Effective Date: REV DRAFT

FLSA Classification: Non-Exempt

FORT MYERS BEACH FIRE CONTROL DISTRICT JOB DESCRIPTION Technology and Logistics Manager Page 1 of 6 Revision Date: REV DRAFT 6/6/2017

The District reserves the sole right to amend, modify, resend, delete, supplement, or add to the provisions of any policy and or procedure as deemed necessary.

This position description is established by the Fort Myers Beach Fire Control District (FMBFCD or “District”) to outline the basic requirements, duties, and general responsibilities of the Technology and Logistics Manager position. This position is “at-will,” which means the Fire District may terminate the employment relationship at any time and for no reason, subject only to the requirements of Federal, State, and Local law. Similarly, the employee may terminate the employment relationship for no reason at any time. SUMMARY OF POSITION: The Technology and Logistics Manager for Fort Myers Beach Fire Control District serves a critical role as a part of the Fire District’s Administrative Staff managing all communication systems, technology components, logistics, and procurement aspects assigned within the District. The overall purpose of the Technology and Logistics Manager is to ensure technology systems are current, functional, efficient, and dependable as possible, as well as ensuring all logistical procurement and monitoring assignments are achieved. As a provider of emergency services, communication systems associated with service delivery are critical to the mission of the Fire District. Therefore, reliability and functionality must be maintained at all times. In today’s modern era, working relationships with other governmental entities are essential to meeting customer demands for cost-effective service. The incumbent may be subject to assisting other governmental entities; therefore the individual assigned to this position must be capable of; maintaining a professional demeanor and be an ambassador for the District, hence solidifying the history of excellent working relationships with other governmental entities. A successful incumbent will recognize the importance and layers of customers the Technology and Logistics Manager serves and will provide excellence in customer service action and philosophy both internally and externally REPORTING RELATIONSHIP: The position of Technology and Logistics Manager for Fort Myers Beach Fire Control District is a direct report to the Chief of Support Services and may at times, be assigned to the Office of the Fire Chief for direct work assignments. SPECIFIC POSITION DUTIES AND RESPONSIBILITIES:

1. Direct day-to-day operations and maintenance of entire information technology system infrastructure. 2. Maintains, reviews, and makes recommendations regarding current software utilized by the District. 3. Interactive programming shall be reviewed and updated to meet the needs of emergency service delivery.









4. Maintains District network infrastructure, telecommunications voice over internet protocol (VOIP), computer hardware, public business software such as finance (Mas90), Kronos telestaff, and document management software.

5. Provides technology expertise in emergency service critical software such as ESO Suite, Trademaster Mobile Eyes, and ArcGIS systems.

6. Maintains, reviews, and makes recommendations concerning computer hardware assigned to all Divisions of the District i.e. Toughbooks (Mobile Data Computers), Laptops, Desktops, Surface Pro, IPad, I-Phone, etc.

7. Maintains, reviews, and plans for replacement of operational radio equipment 8. Coordinates, maintains, reviews, and implements radio equipment maintenance 9. Reviews and make recommendations for the network, telecommunication, and software upgrades. 10. Immediately responds to reports of District communication or technology failures and provides resolution

quickly and efficiently. 11. Install, configure, test, implement and support new computer hardware and software. 12. Provides training to all system users on hardware, software, computer-based applications, and

telecommunication systems. 13. May be subject to mandatory duty during a declared local, state, or national emergency. 14. Serves as part of the District’s Disaster preparedness and recovery team, protecting, restoring, and

repairing computer and technology systems after a natural disaster. 15. Evaluate network, telecommunications, hardware, software, and procurement performance, recommend

upgrades or replacement of District's hardware, software, systems, or telecommunications. 16. Track and maintain licensing requirements for the district's computer systems. 17. Gatekeeper of District website. 18. Anticipate requirements and future business needs, considering the impact of any change to existing

computer programs and functions. 19. Create, modify, delete network profiles, and manages door security system. 20. Ability to establish inventory and procurement process for non-operational tools and equipment 21. Manage and maintain the District’s Uniform inventory 22. Develops, implements, maintains, and reviews internal ordering and distribution on non-operational tools

and equipment. 23. Manages, reviews, and makes recommendations on the Districts cellular plan 24. Manage, update, and report on District employee annual uniform stipend 25. Establish, maintain, and review vendor relationships within incumbents work scope 26. Performs a variety of administrative tasks supporting the Support Services branch of the District 27. Twenty-four (24) hour availability, seven (7) days per week within reason. 28. Assigned to Logistics in the Incident Command System when applicable. 29. Other duties as assigned.









REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: 1. Ability to analyze and troubleshoot IT systems including local area network (LAN), wide-area network

(WAN). 2. Demonstrates expert knowledge in Microsoft Operating Systems experience. 3. Demonstrates understanding of the changes in structure and uses of computer technology. 4. Possess and demonstrate an extensive knowledge of the District’s rules, policies and procedures. 5. Ability to make and present reasonable suggestions/conclusions. 6. Ability to work well both independently and in a team environment. 7. Demonstrates abilities to articulate and communicate well with others. 8. Responds professionally to stressful situations with good stress management abilities. 9. Ability to recommend, implement, manage, and review inventory and supply inventory system 10. Ability to work jointly with District administration in developing, implementing, benchmarking, and

reviewing Districts technology plan. 11. Develops various reports and proposals relating to network infrastructure, hardware, and software for

review and consideration by District’s executive team. 12. Participates actively in Fiscal year budgetary planning 13. Keeps abreast in the ever-changing technology sector and reports on impacts to the public sector,

particularly public safety agencies. QUALIFICATIONS: General:

1. Must be at least 21 years of age. 2. Knowledge of:

Government Regulations Political Sciences Fire District Mission Firefighting Activities EMS Activities Data Collection Research Techniques Scientific Methodology Chain of Command Public Employee edict

Experience:

1. Five (5) years of experience working (within the last eight years) specifically in the information management/technology sector and networking systems, a strong work history in strategic planning, project management, and business management is preferred. Experience is desired to be associated with an organization of similar complexity to Districts technology and procurement needs, and has demonstrated excellence in the Information Technology sector.

2. Experience in distributed networks, telecommunications, voice over internet protocol (VOIP), and public safety communication software is preferred computer-aided design (CAD) (E911).









Education: 1. Bachelor degree from an accredited college or university with major coursework in Computer Science,

Information Technology, Computer Programming, and Business Administration. Certificate or Licenses:

1. Certification as a Project Management Professional is preferred

Must possess, or be eligible to obtain within 30 days of appointment to the position, and maintain: 1. Valid Florida driver’s license.

Must possess, or be eligible to obtain within one (1) year of appointment to the position, and maintain: 1. Microsoft Certified Solutions Expert (MSCE).

A combination of education, training, and experience, which provides the required skills, knowledge, and abilities, may be considered in qualifying a candidate. PHYSICAL, MENTAL, ENVIRONMENTAL AND OTHER REQUIREMENTS: Physical Requirements:

1. Strength and Mobility – Mobility to move to and from various points within the District facilities and within the outdoor environment. Must possess the ability to lift items in excess of one hundred fifty (150) pounds occasionally and up to eighty (80) pounds frequently.

2. Auditory – Ability to understand and follow oral instructions in the English language. 3. Verbal – Ability to participate in routine conversation in person or via telephone in the English

language. 4. Visual – Must be able to distinguish circumstances/situations, written materials, and other details

concerning District facilities and emergent scenes from distances both near and far. 5. Much of the work period takes place under usual office conditions with a noise level typical of most

office environments. 6. Fieldwork shall take place in environments where excessive hazards may exist.

• Fieldwork shall take place only after appropriate permission has been granted by the officer in charge.

• Fieldwork may require the use of Personal Protective Equipment. As directed by the officer in charge.

Mental Requirements:

1. In the capacity as Technology and Logistics Manager of the District, the incumbent must be capable of functioning in a work environment with a high level of mental stress and pressures.









Environmental and Other Requirements: 1. A portion of this position will involve sedentary, administrative work in an office environment. 2. This position requires standing, walking, sitting, kneeling, stooping/bending, light lifting, reaching over

head, reaching away from body, and repetitive motion. 3. This position demands frequent use of sensory activities such as talking, seeing, hearing, depth perception,

and color vision. 4. This position requires the ability to read, write, speak, and understand the English language at a level

adequate to perform the job. RELATIONSHIPS:

1. Community Members and Visitors – Interactions by personal contact, telephone, and written computer communication.

2. Co-workers – Multiple daily interactions responding to emergency and non-emergency situations, to facilitate the coordination of daily operations, exchange of information, and to complete tasks.

3. Fire Department Members – Multiple daily interactions by telephone, written computer communication (E-mail), and personal contact: exchange of information.

4. Fire Department Chief Officers – Daily interactions by telephone and personal contact: exchange of information, and assisting executives.

5. Other contacts as assigned, required, or needed.

SUMMARY:

This Job Description illustrates examples of duties, jobs, skills, and knowledge an employee should have to be successful in this position. Employees in this job classification can and should expect to perform job-related responsibilities and tasks not enumerated in this job description.

Incumbents are advised the essential functions and requirements contained herein are subject to change at the discretion of the Fire Chief to meet the needs of the District.

This job description should not be interpreted as all-inclusive or as an employment agreement between employer and employee.

Any essential functions of this position will be evaluated as necessary should an incumbent/applicant be unable to perform functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.









ACKNOWLEDGEMENT:

I acknowledge receipt of this position description and agree to perform within the parameters established. Signature Date __________________________________________ (Print Full Name) Fire Chief Date

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