Mastering the NSERC Common CV - University of Calgary · Introduction What NSERC competitions use...
Transcript of Mastering the NSERC Common CV - University of Calgary · Introduction What NSERC competitions use...
Research Services Office
Mastering the NSERC Common CV
Tiago Lier, PhD, Coordinator, External Grants
July 10, 2014
Introduction
Why has NSERC adopted the Common CV?
Common CV:Intended to streamline procedures as the CV data entered once by the researcher can be used to apply for a variety of funding opportunities (Tri‐Council, CFI, & ~20 others)
Facilitate the collection of a common data set required by agencies
Create a public repository, which will showcase Canadian researcher expertiseexpertise
Research Portal:The Research Portal provides a single point of entry for applicants,The Research Portal provides a single point of entry for applicants, reviewers, committee members, institutions and partners
It is compliant with the Government of Canada’s standards for accessibility usability and interoperabilityaccessibility, usability, and interoperability
Introduction
What NSERC competitions use the Common CV?—Discovery Grant, Individual or TeamDiscovery Grant, Individual or Team—Subatomic Physics Discovery Grants—Subatomic Physics Research Tools & Instruments (Categories 1, 2, and 3)
—Subatomic Physics Major Resources Supportll ill b i d i h 2—All programs will be migrated over in the next 2 years
—First implementation was the 2013 DG competitionWill be used for November 2014 DG competition—Will be used for November 2014 DG competition
How long does it take to complete the Common CV?—Approximately 30 – 40 hoursApproximately 30 40 hours
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Creating a CCV
1. Register and log in to the CCV system (https://ccv‐cvc.ca/):
Creating a SSHRC CCV
Note: your data will not be transferred from the previous NSERC Form 100, BUT if you already have a CCV, common information will be transferred to the NSERC CCV templatetransferred to the NSERC CCV template.
Creating a CCV
2. Select the CCV template:
Creating a SSHRC CCV
CHOICE: Funding‐specific CV versus Generic CV? If you know you are applying for NSERC only, you may wish to use funding template from the outset. The CCV attached to your NOI/application must be in the NSERC format.
Creating a CCV
3. Complete the CCV :
Green check marks indicate that there are no errors, and that allGreen check marks indicate that there are no errors, and that all MANDATORY information has been completed
Creating a CCV
Some helpful resources before you start:https://ccv‐cvc.ca/info_en/documentation.shtml
1. Research Classification system
Contains an hierarchical listing of the research classification entries available i th CCV Th f ll i t bl li t din the CCV. The following tables are listed:
Research DisciplineTechnological ApplicationArea of ResearchArea of ResearchField of Application
2. Full dataset
h f ll l f d f ld l bl h d h hContains the full list of sections and fields available in the CCV dataset, which represents the Generic CV. Most Funding agencies will ask you to submit only a subset of this information.
l3. Section sorting rules
Shows how the records within a section are sorted.
Creating a CCVGeneral Tips:—For all screens, click “Add” if you want to add a new record.—Click “Done” to save your changes—Click Done to save your changes—Click the pencil icon to edit—Organization fields auto‐complete—Record sorting feature—Asterisks indicate mandatory fieldsTo maintain data in Common CCV but not include in NSERC—To maintain data in Common CCV, but not include in NSERC CCV, uncheck the “submit” box
—Green checkmark means that all mandatory fields have been completed
—Question mark bubbles provide help on a particular field—While many sections have been designated as optionalWhile many sections have been designated as optional, you are encouraged to indicate all pertinent information
Creating a CCV
Personal Information (mandatory):—Identification
Most will be populated from your Account detailsYour first name and family name used to create CCV must beid ti l t th d t t R h P t l tidentical to those used to create Research Portal account
—Language Skills—AddressAddress
Indicate a Primary Record – should be your Department address
—Telephone—Email
Email address used to create account on Research PortalEmail address used to create account on Research Portal must be identical to at least one listed here
d
Creating a CCVEducation :Degrees (mandatory)—Select Organization (improved Search function)—Only use “Other Organization” if not in search listIndicate supervisor—Indicate supervisor
Creating a CCV
Recognitions (optional):—NSERC describes these as “Prizes and Awards”
h f di (i l di h l hi d f ll hi )— TIP: Research funding (including scholarships and fellowships) should be entered in the Research Funding History section – not here.
— Only records with Effective Date later than Jan 1, 2008 may be submitted (six years)
Honor: Recognition to show a high mark of respect for your overallHonor: Recognition to show a high mark of respect for your overall contribution or meritorious conduct, usually over a long period of time (e.g. Honorary Citizen, Honorary Degree, etc.)Distinction: Recognition for achieving outstanding results or st ct o ecog t o o ac e g outsta d g esu ts odemonstrating high standards in your work or volunteer activitiesPrize/Award: to recognize excellence in a certain field. An award or prize may carry a monetary value.p y y yCitation: Recognition received as a formal expression of praise
Creating a CCV
User Profile (mandatory):Research Specialization Key Words p y
Research Disciplines
A f R hAreas of Research
Fields of Application—Select the descriptor closest to your research
—TIP: Refer to the complete list of available Research Classification entries for options in the Search screen: https://ccv‐cvc.ca/info_en/documentation.shtml
Order: the order of display—Order: the order of display
Creating a CCV
Employment:Academic work experience (mandatory)p ( y)—Employment in an academic environment—Mandatory elements include:
l ( /f ll ) dPosition title, position status (part‐time/full‐time), start date, organization, department, tenure statusTIP: For on‐going (current) appointments, leave “end‐date” bl kblank
—Complete “Work Description” section only if you hold an adjunct, emeritus, part‐time, or a non‐tenure/tenure‐track position – IMPORTANT!
Indicate research, teaching, training, administrative and other activities, and time spent on location on each of these pactivities.
Creating a CCV
Employment:Non‐academic work experience (optional)
l d— Employment in a non‐academic environment— TIP: Only include non‐academic work experience that will assist
the committee in assessing your capability (e.g. relevant professional experience community organization experienceprofessional experience, community organization experience, etc.)
— Only necessary to complete “Work Description” if you currentlyhold a non‐academic position. Outline research program and p p gother activities at place of employment and relationship with proposed research.
Leaves of absence and impact (optional)—Describe how the leave of absence or delay affected research
activities and/or dissemination of research results— TIP: Only complete where you need to explain delays in
h d di i tiresearch and dissemination
Creating a CCV
Research Funding History (mandatory) – NSERC Only records with Funding End Date in the last 6 years (listed as later than Jan 1, 2008) may be submittedas later than Jan 1, 2008) may be submittedList all sources of support (including NSERC grants and university start‐up funds) held as an applicant or a co‐applicant, i.e.:pp ,— support held in the past six(6) years but now completed;— support currently held; and— support applied for.Amounts should be reported in Canadian dollars (CDN$).Includes: Grants, Contracts, Fellowships, Chairs, Scholarships (to applicant)( pp )— Mandatory elements include: Funding title, type, status, role, start
date, funding source (1–5 records)— List other investigators on the grant
Si lifi d f l ! ( “f di b ”)— Simplified from last year! (no “funding by year”)
A ti iti ( ti l)
Creating a CCVActivities (optional)
—Only entries with end dates in the last 6 years can be included
Supervisory Activities—Student/Postdoctoral Supervision
Contribution to the productivity and progress, usually for academic credit, of directly supervised Highly Qualified Personnel (HQP (undergraduate and graduate theses,
td t l f ll h i t )postdoctoral fellows, or research associates).Only records with Supervision End Date later than Jan 1, 2008 may be submittedNSERC requires you obtain consent from your HQP to list them in your CCV and/or application. A consent form is available and should be kept on file: http://www.nserc‐
/ li i i li / df/F100D dfcrsng.gc.ca/onlineservices‐servicesenligne/pdf/F100D_e.pdf
Creating a CCV
Activities cont. (Optional)Administrative activities – end dates within last 6 years
E d i i i— Event administration: Services contributed in the planning, organization, coordination and staging of a public event (e.g. conference planning)
Edi i l A i i i— Editorial ActivitiesContribution in the provision of an opinion statement regarding a certain topic (e.g., journal editor)
Assessment and Review Activities ‐ end dates within last 6 years—Organizations Review activitiesg
Services contributed, in conjunction with the assessment of an institution
— Peer review (e.g., journal articles, grant applications) is not ( g , j , g pp )recorded on the CCV
A ti iti t (O ti l)
Creating a CCVActivities cont. (Optional)Advisory activities
Expert Witness Activities:—Expert Witness Activities: Services contributed to a legal proceedingOnly events with end dates later than Jan 1, 2008
Knowledge and Technology Translation activities—Contribution to knowledge and technology translationO l d ith E d D t l t th J 1 2008—Only records with End Date later than Jan 1, 2008
International Collaboration activities—Activities should be relevant to the application theActivities should be relevant to the application the researcher is submitting with this CV.
—Only records with End Date later than Jan 1, 2008
M b hi
Creating a CCVMembershipsCommittee Memberships
Services contributed as part of a committee to perform—Services contributed as part of a committee to perform services not directly related to the person's research activities.O l d i h M b hi E d D l h J 1—Only records with Membership End Date later than Jan 1, 2008
Other Membershipsp—Services contributed as part of a scholarly society or other organization to perform services not directly related to the person's research activitiesperson s research activities
—Only records with Membership End Date later than Jan 1, 2008
b
Creating a CCVContributions:—Only include contributions from the last 6 years (Jan 1, 2008)—Mandatory, but NOT required to complete ALL categories— You will have an opportunity to provide additional details on
contributions, including information on most significant , g gcontributions as part of the application
— To keep older contributions in your generic CCV, just uncheck the “submit” boxthe submit box
— Categories include:PresentationsInterviews and Media RelationsPublications Intellectual Propertyp y
Creating a CCV
Contributions (cont.):
Presentations vs Conference PublicationsPresentations vs. Conference Publications— The latter are published in proceedings
PublicationsPublications— TIP: You are required to indicate a month for publication – if N/A select
January, or a reasonable guess
— TIP: Use an asterisk (*) to indicate students who are co‐authors on contributions listed.
— TIP: Indicate funding source of contributionsTIP: Indicate funding source of contributions
— TIP: Import articles via the “Utilities” tab at the top of the CCV window:
Import publication from the web: PubMed only
Import publication from file (BibTeX format only): PubMed; Citeulike; DBLP; Google Scholar; IEEE Xplore; Plos; Scopus; Web of Science
Creating a CCV
Importing your publications from Web of Science—Make sure to access Web of Science via U of C LibraryMake sure to access Web of Science via U of C Library
Creating a CCV
Creating a CCV
Contributions (cont.):Intellectual PropertyIntellectual Property—Patents—LicensesLicenses—Disclosures—Registered Copyrights—Trademarks
Wh CCV i l t d f
Uploading your NSERC CCVWhen your CCV is complete, and error‐free :
PI clicks “Submit” in the CCV systemTIP: you can do this more than once – if you update your data, y y p y ,you can submit again Agree to the “Consent” conditionsT k t f th “C fi ti b ” ( )Take note of the “Confirmation number” (copy)— You may view this completed CCV and retrieve your confirmation
number under the “History” tabG h R h P l d DG NOI/A li iGo to the Research Portal and open your DG NOI/ApplicationGo to the Upload CCV screen and enter confirmation numberClick “upload”Click upload— Name and email address used for Research Portal and CCV must be
identical— IMPORTANT: All co‐applicants must also complete a CCV – invite them pp p
early!!
Research Portal
NSERC is adopting a new Grant Management System, in conjunction with the CCV
1. Sign in to the Research Portal (or register if first time user)—TIP: your data/account will not be transferred from the old NSERC online system – you must create a new account
2 G t “C t A li ti ” t b2. Go to “Create Application” tab3. Select the appropriate application form and click
“Create”Create4. The form will now appear under “Applications” and
can be opened for editingcan be opened for editing
Research Portal
Changes from the Form 100 (Personal Data Form)
Where did all the previously required information go?go?
Section/Field in Form 100 New location
Most Significant Contributions Application form text boxMost Significant Contributions Application form text box
Additional Information on Research Contributions (order of authors; choice
Application form text box
of publication venues; etc.)
Publication funding source Additional Information on Research Contributions (Application form text box)
Other Evidence of Impact and Contributions
Additional Information on Research Contributions (Application form text box)
Contributions to the Training of Highly Qualified Personnel
Application form text box
For further information on NSERC contact:Tiago Lier, PhDCoordinator, External GrantsResearch Services, University of Calgaryli @ [email protected]
For help with CCV and Research Portal:webapp@nserc‐crsng.gc.capp@ g g613.995.4273