MASQUETS

A student ledCommunity

venture

“Our goal is to conduct a year 10 & 11 masquerade formal for East Loddon

and district schools”.

The aim is to get students together to have a fun time and meet new people. We hope to get as many participants from across the Loddon shire, as we

possibly can, to have a good night and maybe set a precedent for another

formal next year.

GOAL STATEMENTOur Logo

Alycia PicklesChloe WebbTessa SextonEbony Pilling

Veronica MartinJess LawryLizzie Ettia

Ashleigh Robinson

Abe AddlemCammie Murray

GROUP MEMBERS

Accountability Officer (Chloe/Abe): Creates the digital portfolio production.

Quality Control Officer (Alycia/Tessa): Must sign all letters, documents, invitations, notices etc. that are produced

for sending out.Note Taker (Chloe): Keep a record of all meetings/decisions

made.On Tracker (Cammie/Jess): Watch for time wasting, keep

group on track, don’t let discussion get bogged down on one thing for too long.

Presenter (Abe/Ebony): Spokesperson for the group. “The front man.”

Idea Identifier (Alycia): Watchdog for things that are being overlooked.

Timeline Manager (Ash/Ebony): Keep track of where everyone is up to.

ROLES

PICTORIAL RECORD/TIMELINE

click on blue dots for more infoDecid

eProjec

t project

Formal

Letter processing there

Ideas

Meeting with Sue

Meeting with

Principle

Timeline

Approaching

meeting with Tony

to organize

Meeting with Tony

agreement

How much

funding we

need

Start PowerPo

int & name

Location, date

and times

Creating

tickets for event

…CONTINUED

Make flyers

Ring schools, to go meet on the 8th and

the 9th August

Organize food,

drinks, decoratio

ns

Estimate the

number of people coming

Call Tony to confirm:

Dj, Buses,

Security

Organise games

and activitie

s

Make sure schools

have sent there

envelops

Double check

everything (date, time and location)

Organize

order/buy food, drinks

Organize prices for food, drinks

Find total cost

Double making that we

are making money

….CONTINUED

EndFORMA

L

Clean up

MEDIA / PROMOTION

To promote our event we visited schools such as, Wedderburn and Pyramid Hill Colleges, to extend personal invitations to students. We also provided flyers, acceptance cards and invitations to each group and put a display in our school news letter.

CLASS TIME ACTIVITIES

Our extensive planning sessions quickly progressed to one to one discussions with stakeholders. Phone calls and negotiations about dates , venues and organisational details, meant we had lots of practice at communicating with a wide range of individuals. Negotiating funding for buses and professional services including DJ’s and Security guards, occurred during 3 meetings with Tony ( from the Loddon Shire). Making flyers, invitations and acceptance cards, was delegated to the artistically talented members of our group and we were very pleased with their productions.

ACTION PLANS

WHAT WHO HOW WHENOrganise location, date and times.

The group (Masquets)

Search up a location for the formal to take place and a date and time.

On the 1st week (When we start)

Make flyers Jess What it’ll look like, what’ll be on it.

Around the 5th of August

Ring schools to go meet on the 8th and 9th of August

Tessa, Alycia, Abe or Chloe

Call the schools that we are inviting to advertise the formal.

3-4 weeks before the 8th and 9th of August

Organise order/buy food, drinks, deco and pack lolly bags

Ashleigh, Cammie, Jess, Abe and Ebony

Organise then buy food, deco and drinks order. When the lollies arrive, pack them into the lolly bags.

3-4 weeks before the formal starts. Pack lollies a week before formal starts.

Call Tony to confirm DJ, buses and security

Abe, Alycia or Tessa

Call Tony to see if he has got the DJ, buses and security booked for the night.

About a month (or two) before the formal

Decorate the hall

Ashleigh, Alycia, Tessa and Abe

Get the hall ready for the night. Organise chairs, tables and the canteen.

Friday during school, about 5-6 hours the formal starts.

Below is a sample of techniques we used at meetings for recording & managing task completion

STAKEHOLDER CHARTS

Who will be affected by the

project?

What do they want to happen?

(expectations)

What will success look

like? (to each stakeholder)

Students from around the community :

Meet & interact with peers from other schools.

Have a great and enjoyable night.

Community:Make the formal a high class, safe and positive function.

Start of something new, which might run every year.

Our group organizing it:

Students have a fun night, run smoothly and we start something new.

Students have a fun night, & going home wanting more.

Below is a sample of charts we formulated to determine needs & outcomes for all groups affected by our project.

PROGRESS REPORTS

During the projects planning phases, we completed two “Progress Reports” The result of these evaluations and feedback from group members showed that we need to have copies of the notes for each member, encourage all the members to express their ideas freely and make sure we give the members individual tasks to do so that they all feel included.

COMMUNITY ‘MAKING A DIFFERENCE’

Our formal involved not just our school, but all other schools throughout the Loddon and Buloke shire. Family members from our local district helped cater for the event. Teachers and Parents helped out to run the canteen for the night. We all met new people and made new friends, the night was great and helped bring everyone together.

END RESULT

The end result of the evening was a successful event,. Numbers were a little less than we hoped, but the dance floor was full and every one that attended had a good night There was lots of food and the music was great. The DJ had new and old types of music for every one and the sounds and lights were excellent . There was even a smoke machine. Every one got up and danced , and all dressed up and looked great. There were some very interesting masks and we had fun little activity's during the night to break up all the dancing . We hope that every one had that much of a good of a time that the next Advance class will continue with the formal idea and make it even more of a success

THANK YOU

We would like to give a big thankyou for the help from Tony, Mr Clyne, Miss Byrne, Miss T & Mrs Pilling.

“You believed in us & gave us the opportunity to shine”

“ROYALTY”

The End

til next year…..

Our First

Meeting

Return to Timeline

Creating a Timeline

using Sticky Notes

Return to Timeline

Meeting with Tony

- Shire Recreation Officer

Return to Timeline

Return to Timeline

Return to Timeline

Promotional Flyer & Reply

slip