Mary K. Olson02.17.2009

PS Query Viewer 101

Uses for Query Viewer

Query viewer contains custom queries and generic system queries which can be:

Viewed Saved Used as defined

Query Viewer Materials Query Viewer Reference Manual Query Catalog Top 20 Queries Query Naming Conventions

http://www1.umn.edu/ohr/trainingservices/materials/financial/index.html

How to Edit a Public Query•Navigate to Reporting Tools Query Query Manager

•Type in a portion or entire query name

•Press ‘Search’ button

•Click ‘Edit’ button of selected query

Add Criteria•Navigate to ‘Criteria’ tab

•Press ‘Add Criteria’ button

Select Record & Field

•Press ‘Show Fields’ tab

•Click on field

Edit Criteria•Choose Expression 2 Type

•Click on ‘Prompt’ button

•Click on ‘New Prompt’

Edit Prompt Properties

•Change ‘Heading Type’

•Change Length

•Change ‘Edit Type’

Review Criteria & Run Query•Review criteria changes

•Navigate to ‘Run’ tab

Fill in Prompts•Type in Attribute (see selections in ‘Top 20 Queries’ Document)

•Type in DeptID

View Data•View data

•Download to Excel

Save Query Step One

•Navigate to ‘Query’ tab

•Click on ‘Save As’

Save Query Step Two

•Replace previous query name

•Update Description & Definition

•Press ‘OK’ button

Find Query•Navigate to Reporting Tools Query Query Manager

•Type in query name

•Press ‘Search’ button

WARNING!!!

PS Query Expert