Marquee16 presentation-power points3

Skills© Paradigm Publishing, Inc. 1

Marquee Series Microsoft PowerPoint 2016


SECTION 3 SKILLSCustomizing a Presentation

3.1 Use the Clipboard Task Pane

3.2 Find and Replace Text

3.3 Insert WordArt

3.3 Format WordArt

3.4 Draw Shapes

3.4 Customize Shapes

CHECKPOINT 1

3.5 Display Gridlines

3.5 Insert a Text Box

3.5 Copy and Rotate Shapes

3.6 Create and Format a Table

3.7 Insert Action Buttons

3.7 Insert Hyperlinks

CHECKPOINT 2

3.8 Format with Slide Master

3.9 Insert Headers and Footers

3.10 Add Audio

3.10 Add Video

3.11 Set and Rehearse Timings

CHECKPOINT 3


Use the Clipboard Task PaneTo use the Clipboard task pane: 1. Click the Home tab.2. Click the Clipboard task

pane launcher.3. Select text and click the

Copy button in the Clipboard group.

4. Continue selecting text and clicking the Copy button.

5. Position the insertion point.6. Click item in the Clipboard

task pane.

Clipboard task pane


Use the Clipboard Task Pane…continuedTo change the Clipboard task pane options: 1. Click the Options button at

the bottom of the Clipboard task pane.

2. Insert a check mark before the options that you want active.

Options button


Find and Replace TextTo find and replace text: 1. Click the Replace button in

the Editing group on the Home tab.

2. At the Replace dialog box, type the text in the Find what text box.

3. Press the Tab key.4. Type the text in the Replace

with text box.5. Click the Replace All button.6. Click OK.7. Click the Close button.

Replace dialog box


Insert WordArtTo insert WordArt: 1. Click the Insert tab.2. Click the WordArt button in

the Text group.3. Click WordArt option.4. Type the WordArt text.

WordArt button


Format WordArtTo change the WordArt size: 1. Click the WordArt.2. Type a measurement in the

Shape Height or Shape Width measurement box.

Shape Height measurement box

Shape Width measurement box


Format WordArt…continuedTo add effects: 1. Click the WordArt.2. Click the Drawing Tools

Format tab.3. Click the Text Effects button

in the WordArt Styles group.4. Click effect.

Text Effects button


Draw ShapesTo draw a shape: 1. Click the Home tab.2. Click the More button at the right

side of the shapes in the Drawing group.

3. Click shape.4. Drag in the slide to draw the shape.OR5. Click the Insert tab.6. Click the Shapes button.7. Click shape.8. Drag in the slide to draw the shape.

shapes


Customize ShapesTo change the shape style: 1. Select the image.2. Click the Drawing Tools

Format tab.3. Click the More button at

the right side of the shape style thumbnails in the Shape Styles group.

4. Click style at the drop-down gallery.

shape styles


Customize Shapes…continuedTo change the shape effects: 1. Select the image.2. Click the Drawing Tools Format

tab.3. Click the Shape Effects button

in the Shape Styles group.4. Click the effect at the drop-

down gallery.

Shape Effects button


Customize Shapes…continuedTo display the Selection task pane: 1. Click the Drawing Tools Format

tab.2. Click the Selection Pane button

in the Arrange group.

Selection pane


CHECKPOINT 11) How many different items can you

collect in the Clipboard task pane?a. 6b. 12c. 24d. 36

3) Use this button to apply visual effects to WordArt.a. Text Effectsb. Visual Effectsc. WordArt Effectsd. Special Effects

2) Use this application to distort or modify text.a. SmartArtb. WordArtc. Clip Artd. Shapes

4) Draw a shape using buttons on the Insert tab and this tab.a. View b. Animations c. Design d. Home

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Display GridlinesTo display gridlines: 1. Click the View tab.2. Click the Gridlines check

box in the Show group.

gridlines

Gridlines check box


Insert a Text BoxTo insert a text box: 1. Click the Insert tab.2. Click the Text Box button in the Text group.3. Click in the slide or drag to create the text box.

text box


Copy and Rotate ShapesTo rotate a shape using the Rotate button: 1. Select the shape.2. Click the Drawing Tools Format

tab.3. Click the Rotate button in the

Arrange group.4. Click option at the drop-down

list.

Rotate button


Copy and Rotate Shapes…continuedTo rotate a shape using the rotation handle: 1. Position the mouse pointer

on the rotation handle until the pointer displays as a circular arrow.

2. Click and hold down the left mouse button.

3. Drag in the desired direction.4. Release the mouse button.

rotation handle


Create and Format a TableTo create a table: 1. Click the Insert Table button

in the content placeholder.2. At the Insert Table dialog box,

type the number of columns and rows.

3. Click OK.

Insert Table dialog box

Insert Table button


Create and Format a Table…continuedTo widen a column: 1. Position the mouse pointer

on the gridline in the table until the pointer turns into a left- and right-pointing arrow with two short lines between.

2. Click and hold down the left mouse button.

3. Drag to the desired mark on the horizontal ruler.

4. Release the mouse button.

mouse pointer


Create and Format a Table…continuedTo apply a predesigned style to a table: 1. Click the Table Tools Design tab.2. Click the More button at the right

side of the Table Styles group.3. Click style.

table styles


Create and Format a Table…continuedTo change the alignment: 1. Click the Table Tools Layout tab.2. Select cells.3. Click alignment button in the Alignment group.To change the table size: 4. Click the Table Tools Layout tab.5. Type measurement in the Height or Width measurement box.6. Press the Enter key.

Alignment group

Table Size group


Insert Action ButtonsTo insert an action button: 1. Click the Insert tab.2. Click the Shapes button in the

Illustrations group.3. Click action button option.4. Drag in the slide to create the

button.5. At the Action Settings dialog

box, select action.6. Click OK.

Action Buttons

Shapes button


Insert HyperlinksTo insert a hyperlink to a website on the Internet: 1. Select the text.2. Click the Insert tab.3. Click the Hyperlink button in

the Links group.4. At the Insert Hyperlink dialog

box, type the address in the Address text box.

Hyperlink button

Address text box


CHECKPOINT 21) Display these to help position

elements.a. positionlinesb. rulerlinesc. guidelinesd. gridlines

3) Action buttons are in the drop-down list of this button.a. Shapesb. Clip Artc. WordArtd. SmartArt

2) Press this to move the insertion point to the previous cell in a table.a. Alt + Tabb. Ctrl + Tabc. Shift + Tabd. Tab

4) The Hyperlink button is on this tab.a. Home b. Insert c. Design d. Animations

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Format with Slide MasterTo format in Slide Master View: 1. Click the View tab.2. Click the Slide Master button

in the Master Views group.3. Make editing changes.4. Click the Close Master View

button in the Close group.

slide master


Insert Headers and FootersTo insert a header or footer on all slides: 1. Click the Insert tab.2. Click the Header & Footer

button in the Text group.3. At the Header and Footer

dialog box with the Slide tab selected, choose options.

4. Click the Apply to All button.

Slide tab


Insert Headers and Footers…continuedTo insert a header or footer in notes and handouts: 1. Click the Insert tab.2. Click the Header &

Footer button in the Text group.

3. At the Header and Footer dialog box with the Notes and Handouts tab selected, choose options.

4. Click the Apply to All button.

Notes and Handouts tab


Add AudioTo insert an audio file: 1. Click the Insert tab.2. Click the Audio button in the Media group.3. Click Audio on My PC.4. Navigate folder.5. Double-click audio file.To start an audio clip: 6. Click the Audio Tools Format tab.7. Click the Start option box arrow in the

Audio Options group.


Add VideoTo insert a video file: 1. Click the Insert Video button in the

placeholder.2. Navigate to folder.3. Double-click video clip.OR4. Click the Insert tab.5. Click the Video button in the Media

group.6. Click the Video on My PC option.7. Navigate to folder.8. Double-click video file.

Insert Video button


Add Video…continuedTo play a video file: 1. Click the Video Tools Format

tab.2. Click the Play button in the

Preview group.Play button


Add Video…continuedTo set the video volume: 1. Click the Video Tools Playback tab.2. Click the Volume button in the Video Options group.3. Select volume at the drop-down list.

Volume button


Add Video…continuedTo start the video automatically: 1. Click the Video Tools Playback tab.2. Click the Start option box arrow in the Video Options

group .3. Click Automatically at the drop-down list.

Start option


Set and Rehearse TimingsTo set and rehearse timings: 1. Click the Slide Show tab.2. Click the Rehearse Timings

button in the Set Up group.3. When the desired time

displays, click the Next button on the Recording toolbar.

4. Continue until times are set for each slide.

5. Click Yes at the message.

Rehearse Timings button

Repeatslide timePauseNext

Recording toolbar


Set and Rehearse Timings…continuedTo set up a show to run continuously: 1. Click the Slide Show tab.2. Click the Set Up Slide Show

button in the Set Up group.3. Click in the Loop

continuously until ‘Esc’ check box to insert check mark.

4. Click OK.

Set Up Show dialog box


CHECKPOINT 31) Using this can be helpful in

reducing the steps needed to format slides.a. master controlb. slide controlc. slide masterd. handout master

3) Use this feature to help set the times for slides as you practice delivering the slide show.a. Rehearse Timingsb. Practice Timingsc. View Timingsd. Set Timings

2) This is the name for information that appears on the bottom of each slide.a. repeaterb. footerc. headerd. master

4) Use options at this dialog box to control the slide show.a. Control Showb. Slide Show Optionsc. View Showd. Set Up Show

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