August 2016 Issue

Inside the DFW Pulse on

Purchasing

1 Mark Your Calendars! Chapter Meeting Schedule Ethnic and Diversity

2 Upcoming Education

Opportunities

3 Volunteers Needed

4 Member Spotlight

Reasons Why to Join DFW Chapter

5 July 27th Joint

Meeting Highlights 6 Thank You

Membership

Election Information

7 Procurement Puzzle 8 End Note

Puzzle Answer

9 Calendar

Mark your calendars! DFW NIGP Professional Development Day (Chapter Quarterly Meeting will be held during lunch) October 20, 2016, 8:00 a.m. to 4:30 p.m. City of Garland Fire Administration 1500 Highway 66 Garland, Texas 75040 Professional Development Day Be sure to register! Quarterly Meeting Schedule January 19, 2017 – Business Meeting

April 20, 2017 – Business Meeting

July 20, 2017 – Business Meeting

October 2017 – Professional Development Day

DFW Pulse on Purchasing

August National Eye Exam Month Peach Month Water Quality Month Weekly Events:

• Week 1 National Simplify Your Life Week • Week 2 National Smile Week • Week 3 Friendship Week • Week 4 Be Kind to Humankind Week

September Hispanic Heritage Month Baby Safety Month Little League Month Self Improvement Month

August 2016 Issue

Upcoming Education Opportunities! Effective Management of Construction Contracts Fri, Sep 9, 2016 8:00 AM - 5:00 PM Collin Higher Education Center 3452 Spur 399 McKinney, Texas 75069

Check our website for more information.

Construction Contracts can represent a very significant expenditure of resources by public agencies and, thus, a heightened liability. Historically, they have not been a type of contract routinely administered by public purchasers, which may expose the agency to higher levels of liability. This seminar will key in on areas of contract administration specific to Construction Contracting and how they can best be applied to limit risk and liability. This course is targeted to all levels of purchasers handling construction contracting, purchasing managers overseeing the construction contracting function, and project managers overseeing the direct construction activities.

NIGP FORUM IS ALMOST HERE! August 21-Augut 24, 2016 National Harbor, MD

Awesomeness…it’s something you do every day and in every way. From sharing a cup of coffee and a smile with a colleague or loved one to offering a tip on how to word that solicitation to save your entity thousands of dollars to procuring bullet-proof vests that will save lives. It’s just who you are and what you do.

So what happens when nearly 1,000 awesome public procurement professionals gather in one location for the largest educational event in North America? You experience Forum AWESOMENESS. There’s something incredible that happens at Forum. It’s that overwhelming feeling that someone else understands. There’s a camaraderie that’s indescribable and irresistible.

Join us for NIGP Forum 2016 on August 21 – August 24, 2016 in National Harbor, Maryland and revel in the awesomeness.

August 2016 Issue

October Chapter Professional Development Day Thursday, October 20, 2016, 8:00 AM - 4:30 PM City of Garland Fire Administration 1500 Highway 66 Garland, Texas 75040 Registration closes Wednesday, October 19, 2016 at 1:00 AM. Click here to register Agenda: 7:45 a.m. - 8:30 a.m. Registration/Housekeeping/Introductions 8:30 a.m. - 9:20 a.m. Partnership Strategy! How it Changes the Perception of Purchasing From Processing Paperwork to Strategic Partner

(Narita Holmes) Break 9:30 a.m. - 10:20 a.m. Policy and Procedure 101 (Carol Cooper) Break 10:30 a.m. - 11:30 a.m. Specification Specifics (Cooper) 11:30 a.m. - 12:30 p.m. Lunch - Business meeting held during lunch 12:30 p.m. - 1:20 p.m. Specifications – Putting it all Together (Narita Holmes) Break 1:30- p.m. - 2:20 p.m. Use of CPI vs PPI when Bidding (Narita Holmes) Break 2:30 p.m. - 3:20 p.m. Dos and Don’ts of Bidding and Purchasing (Cooper & Holmes) Break 3:30 p.m. - 4:20 p.m. Acronym Game – or “Say What?” (Cooper & Holmes) 4:20 p.m. - 4:30 p.m. Closing Remarks by Chapter

We need volunteers to be part of our team. Immediate need to fill the second Auditors position before the end of 2016. Auditing Committee: The Executive Committee shall appoint an auditing committee consisting of two members who are not officers of the Chapter to audit the books of the Chapter annually at the close of the fiscal year. The auditing committee shall include, in the audit report, a complete statement of all money received and expended, showing amounts on hand and where deposited. The audit report shall be turned over to the Secretary who shall file it with the other permanent records of the Chapter and make it available, on request, for inspection by any member of the Chapter. Please contact Jamie Brockway or Scott Arledge if you are interested in joining the team.

August 2016 Issue

Mindy Gallegos is the DFW Chapter Membership Committee Chair. She began her procurement journey in 1996 as a Purchasing Analyst for East Texas State University. She worked for Katy ISD, then Garland ISD, is currently the Contract Administrator for the City of Allen.

When asked what she would tell new purchasers, she replies, “Know the law, know your local policies.” She also shares the “Purchasing Agent’s Ten Commandments” (previously published in the May 2016 issue of the DFW Pulse on Purchasing Newsletter.

For Mindy, being a member of DFWNIGP is important because it is “a great place to network and meet new people who understand this career path (“birds of a “feather”). You learn new things through them as well as through the Professional Development opportunities and Conferences.” When not working, Mindy enjoys snorkeling and occasionally playing a round of golf with her husband. She enjoys reading and her favorite book is To Kill a Mockingbird. “I read it and I feel a though I’m right there with Scout living through her,” she says.

REASONS TO JOIN DFW CHAPTER OF NIGP

Networking opportunities

o Our Chapter offers resources, local meetings and events specific to your local interests. DFW chapters maintain our own web sites, publish newsletters and local membership directories, provide employment referral services and sponsor conference and trade show events.

o Meet procurement professionals in your area that represent all facets of public procurement to compare the value of local information, share referrals, strategies, thoughts and support.

Professional development o Our Chapters sponsor NIGP educational seminars,

professional development programs.

o Chapters provide educational scholarship and professional awards programs that bring increased recognition and respect among your colleagues and within your community

Influence Outcomes and Industry Standards o By promoting uniform public purchasing laws and

simplified standards and specifications, involved chapter members have the ability to champion a cause they believe in and influence change within the industry.

Enhance Leadership Skills o No cost leadership development, training and workshops.

o Involvement as a chapter officer, committee or board member, can develop skills in leading and managing a group of volunteers--skills that are transferable to your own organization.

2016 DFW NIGP Membership Form The Individual Membership rate is $50.00 per year. The Dallas/Fort Worth Metroplex Chapter of NIGP serves the needs and interests of public sector procurement professionals throughout the Dallas/Fort Worth area. Invite your colleagues and peers to become members as well.

August 2016 Issue

DFW NIGP Chapter July Quarterly Meeting The joint meeting between DFWNIGP and PPANCT on July 28, 2016 was a great success. DFWNIGP had 16 members and PPA had 29 members for a total of 45 attendees.

Jay Mathis was the guest speaker. His presentation on developing trust was insightful and pertinent to public procurement profession. He explained how we can shift the win/lose mindset to a win/win scenario. The win/lose can divert attention and can destroy an organization’s effectiveness. Some ways to create trust and the win/win situation are to actively listen, avoid absolutes, involving others who are affected, and thinking ‘our problem’, not’ yours’ and ‘mine.’

The joint meeting was held at the Sheraton Grand Hotel – DFW Airport in Irving, TX. We had the opportunity to connect and meet with our PPA colleagues. The joint meetings are a great opportunity to network, to learn more about public procurement, and to strategize and support each other.

August 2016 Issue

We raised over 200 pounds of canned goods and other items for Community Link Mission in our

Community Outreach Drive.

Election time is upon us again and you will soon be asked to nominate yourself or one of your colleagues for one of the board positions within the Chapter. Below you will find a list of available positions and we encourage everyone to consider serving your Chapter and your fellow purchasers. List of Available Positions

• President • 1st Vice President • 2nd Vice President • Secretary • Treasurer

A recommended slate of officers and request for alternative nominations will be distributed to the membership no later than September 30, 2016. The nominating committee will poll each person submitted to make sure they will serve if elected. We will then send an official ballot to the membership that will include the slate of candidates and space for write-in candidates. The election meeting will be held during our Pro-D day on Thursday, October 20, 2016, at the City of Garland Fire Administration Building. I encourage everyone to consider your involvement within the Chapter. If you feel that being an officer is not right for you please consider taking an active role in one of our committees. With your help we can become the premier local chapter of NIGP. I would like to send thanks to co-chairs Debra Morris and Cindy White for assisting with the election process. Should you have any questions regarding the process or would like more information as to the time commitment required to hold office please contact us. Matt Dobecka, Chair mdobecka@collincountytx.gov Debra Morris, Co-Chair dmorris@cityofallen.org Cindy White, Co-Chair clwhite@collin.edu

August 2016 Issue

PROCUREMENT PUZZLE

Procurement Sudoku Puzzle

Word Sudoku Rules: These are played just like a regular Sudoku, except that each of the digits is replaced by a unique letter. Each of the nine rows and columns, as well as each of the nine sub-regions, must contain one and only one of each of the nine letters.

Puzzle Letters: MY DFW NIGP

M D Y I F

Y W M

F G N W

I G Y M

W P D I

P D W

F N G P

W D M F

N

August 2016 Issue

END NOTE “If you want to succeed you should strike out on new paths, rather than travel the worn paths of accepted success.”

- John D. Rockefeller Puzzle Answers Solution: MY DFW NIGP.

M D N Y W P I F G I Y W F M G P D N F G P D N I M W Y D N F I G W Y M P W M G N P Y D I F P I Y M D F N G W Y F M W I N G P D G W D P Y M F N I N P I G F D W Y M

AUGUST 2016 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

1 2 3 4 5 6

Summer Olympics Begin

7 8 9 10 11 12 13

Friendship Day

Book Lover’s Day

Left Hander’s Day

14 15 16 17 18 19 20

National Tell a Joke Day

Bad Poetry day

National Radio Day

21 22 23 24 25 26 27

NIGP Forum Begins

Vesuvius Day

Women’s Equality Day

28 29 30 31

Race Your Mouse Day

Frankenstein Day

NIGP FORUM IS ALMOST HERE!

August 21-Augut 24, 2016 National Harbor,

MD

The Keynote Speakers

Mel Robbins The 5 Second Rule: Achieve Breakthrough Performance

in Your Career & Life

Colette Carlson Stress Less: YOU

Management vs. Time Management!

Kai Kight Composing Your World

Alex Sheen

because I said I would