2012 Workshop, Introduction to LiDAR Workshop, Bruce Adey and Mark Stucky (Merrick & Company)
Mark Richardson's Time Management Workshop
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Transcript of Mark Richardson's Time Management Workshop
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Today’s Speaker
Mark Richardson
Renowned author, speaker, and thought leader in the remodeling industry
2
Success80% Science 20% Art
Step 1 Understanding Time Step 2 Establishing the “why” to change Step 3 Taking Inventory of your time Step 4 Developing Time Skills Step 5 The Time Mastery System
Step 6Avoiding Mistakes Step 7 Taking to the Next Level
7 Steps to Time Mastery
Understanding Time
Quotes About Time“Time is Money” Ben Franklin“Work expands as to fill the time available for
its completion” Cyril Parkinson“Time has no meaning in itself unless we
choose to give it significance” Leo Buscaglia Plan your work for today and every day, then
work your plan” Norman Vincent Peale
Translate Time
1 Hr = 6 Mile Run or $100
2 Hrs = Watch a movie or $200 or a date
3 Hrs = Drive to the Beach or $300
4 Hrs = Fly from DC to California or $400
8 Hrs = Build a small deck or $800 or ???
Save 10 min a day = 60 hours(yr.) = a week’s vacation = or?
8 am 10am 12pm 2 pm 4pm
Make time more concrete and meaningful!
Efficient = Doing things with the least recourses in the shortest amount of time.
Effective = Accomplishing the desired goal or outcome in the best way.
Effective vs. Efficient
WHY?
Do you want to…
Reduces stress (overwhelm)?
Accomplish more?
Invest “time” to improve?
Keep promises?
Exceed expectations?
Think more clearly?
Achieve medium & long term goals?
Why is Being in Control of Your Day Important?
BOTTOM LINE: FEEL BETTER & MORE FULFILLED!
Taking Inventory
The Numbers Don’t Lie
Proactive vs. Reactive
How much of your day is reactive (others control) vs. proactive (you control)?
_______% reactive vs. _______% proactive
The primary sources of reactive activities are?#1 Clients#2 Team#3 Family
Proactive vs. Reactive
What would an ideal day look like?
What would an ideal week look like ?
What would an ideal month look like ?
Time Inventory
What % of your time do you spend on ...
Short term ( this week )?
Medium Term ( 1 to 4 week )?
Longer tem ( 4 week + )?
Time Blend %
Top 5 to 7 categories of your time?
What % of your time per week do you spend in each?
What is the ideal % of each ?
Time Blend %
Time Spent
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Actual Time
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Ideal Time
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Time Skills
Make Time Visual if you can see it you get it
8:00
10:00
12:00
2:00
4:00
6:00
__________
__________
Is the Stock Rising?
Estimating Time
You Can’t Eat anElephant in One Bite
Time Mastery System
Time Mastery System
Step 1 Set Up (Preparation) Step 2 “Brain Dump” (“To Do List”) Step 3 “Time out” (Reflect) Step 4 Attach proper time to activities (# of min) Step 5 Time line set up (Create a plan)
Step 6Analysis of “Brain Dump” (add up min) Step 7 Block out events Step 8 Incorporate activities into time line
Step 9Launch “A” Step 10 Monitor, Monitor, Monitor (every 60 to 90 mins)
The Time Mastery Process
30 day min. commitment (forms a habit)
1st. Week will be very tough
Follow techniques 100%
You must invest min. 30 minutes a day (am)
Include professional and personal activities
Try to be disciplined but not obsessed!
Framework for 30 Days
You must be in a Quiet Place
Start at least 60 min before first scheduled activity
Try to be in a consistent place (adjust to environment that day)
Have all your data/notes/tools/computer in front of you
Turn your cell phone off!
SET UP(am)
LunchSet...BM/JH/JA/MKCall John - Velux TrainingJS mtg. sales profile system Meeting with SmithMK CardBM one on oneCall GM… lease, trip, agendaMiller contract reviewME B-DayCall JimSet PM (Kit. Mtg.)Call Tom K (Oregon)CK w/WJFK scheduleCall TB sales/vm/tempReactive time (Misc.)New Training
ConceptSet JR Lunch
DACDBFECAFCCFAF
FF
• Brain Dump
8090
85
80
60
160
Wed. 9/6/16 … “balance”202030609015603030105203530601203010
675 minutes / 60 = 11.25 hrs.
• Time out• Attach
time to activities
• Time line set up
• Incorporate activities into time line
• Analysis of “Brain Dump”
• Launch “A” • Monitor, Monitor, Monitor
____________________
____________________
A
B
C
D
E
F
Planning 6:30
7:00
8:30
10:00
12:30
2:00
3:00
6:00
• Block out events
160
60
➢Force 14 hours into a 10 hour day ➢Activities ( Brain Dump ) too general➢Doing only a 15 min plan➢Not being in a quiet place to plan➢Getting Creative in the process➢Not monitoring every 60 to 90 min.➢Giving up on the time system too soon
Common Mistakes
➢Should I do this over on the weekend? ➢Can I use another type of notebook?➢When should I return emails/calls?➢Can I do the planning the night before?➢What if my brain dump does not add up to the time
allowed in the day?➢Can I make changes to the plan during the day?➢What happens if my day crashes and burns?
FAQ
Successis aVerb
Don’t Keep it a Secret
The road to hell is paved with good intentions
