Mark Dixon Page 1 07 – Reports. Mark Dixon Page 2 Session Aims & Objectives Aims –To use reports...
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Transcript of Mark Dixon Page 1 07 – Reports. Mark Dixon Page 2 Session Aims & Objectives Aims –To use reports...
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Mark Dixon Page 1
07 – Reports
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Session Aims & Objectives• Aims
– To use reports to produce more readable documents
• Objectives,by end of this week’s sessions, you should be able to:
– create a report that displays information from a table and/or query
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What is a Report?• Formatted listing
– Based on a table(s) or query(s)• Price List• List of students on a Degree• Mailing Labels
• May be:– grouped by specified field(s)– sorted by one or more fields
• Summary of Report data
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Why use Report…• Why not just use a
Query?– Layout not very
‘friendly’– May want to produce
labels etc.– Headers and Footers
• Date and Time• Page numbers
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Why use Report…• Why not just Print a
Form?– Can only view one
record– Wasted space
• Each Form on a single page
– May want a different reporting layout to input layout
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How to create Reports…• Wizard:
– Select Table– Select Fields– Select Grouping– Select Sorting– Summary– Layout– Style– Fine Tune
• Design View– Attach Report to a
Table or Query– Insert Fields and label– Format Report– Add Headers and
Footers
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Headers and Footers…
Report HeaderTop of first page
Page HeaderTop of each page
Page FooterBottom of each page
DetailsData of each page
Report FooterBottom of last page
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An Example…• ACME Sales Price
List
• List of all Products and Prices
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Using the Wizard…• Select Report View
• Select Report Wizard
• Select Table or Query
• Select Fields
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Using the Wizard…• Select Grouping
– Group output by a specified field(s)
• Sort by Field– Order records by a
field(s)
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Using the Wizard…• Summery options
– Select any Summary for Report
• Format Report layout– Indentation etc.
Fields
Values
Layout
Orientation
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Using the Wizard…• Select Style
– Look and feel of Report
• Save Report– Give it a Name– Design or View
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Using the Wizard…Report Header
SupplierHeader
Details
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Using the Wizard…
Details
PageFooter
Page Navigator
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Using the Wizard…
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Using the Design…
• Select Report View
• Select Design view– Page Header– Details– Report not
attached to query or table
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Using the Design…• Report must be
attached to Table or Query
• Select Report
• Set ‘Record Source’ to desired Table or Query
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Using the Design…• View | Sorting and Grouping or Right Click
• Select any Grouping– Select Field– Select group Headers
or Footers
FieldsOrder
Options
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Using the Design…• Now have Header and
Footer for Group• Select fields from
‘Field List’
• Drag field to relevant place– Create Field and Label
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Using the Design…• Insert title of Report
into ‘Report Header’• Add Footer Information
– Date and Page information
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Using the Design…
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Other Types of Report…• Mailing Label
– Send mail shot to each Customer
• Select– New– Label Wizard– Table or Query
WizardOptions
Tables and Queries
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Mailing Labels…• Select label type
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Mailing Labels…• Select label text
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Mailing Labels…• Select Field layout
AvailableFields
LabelLayout
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Mailing Labels…• Select any sorting
• Save Report and open in Design
• Fine tune format of labels– Change text style for
different parts
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Tutorial Exercise: Countries• Task 1: Use a form and sub-form to enter
data for Countries and Continents
• Task 2: Create a query that includes calculated fields for population density and population change