Maricopa County Community College District Governing Board Agenda

January 9, 2018

vision A Community of Colleges—Colleges for the Community—working collectively and responsibly to meet the life-long learning needs of our diverse students and communities.

mission The Maricopa Community Colleges provide access to higher education for diverse students and communities. We focus on learning through: University Transfer Education, General Education, Developmental Education, Workforce Development, Student Development Services, Continuing Education, Community Education, Civic Responsibility, and Global Engagement.

ELECTION OF OFFICERS 5:00 p.m. District Support Services Center | 2411 West 14th Street | Tempe, AZ 85281 Governing Board Room (M200), Second Floor ELECTION OF OFFICERS ADJOURNMENT TO AGENDA REVIEW AGENDA REVIEW Immediately following Election of Officers | Same Location CALL TO ORDER AGENDA REVIEW FOR THE JANUARY 23, 2018 REGULAR BOARD MEETING ADJOURNMENT

_____________________ The Maricopa County Community College District endeavors to make all public meetings accessible to persons with disabilities or individuals with Limited English Proficiency. To ensure the provision of appropriate or reasonable accommodations, please submit your request within 24 hours of the posting of the agenda. A copy of all agenda materials will be available on the Friday preceding the scheduled meeting. Without advance notice we are unable to guarantee the accommodations of choice. For a literal translation of this agenda, right click on the web page located at https://district.maricopa.edu/board-operations/current-agenda.php and select “Translate to English” from the pull down menu. A new dialog box will pop up and you may choose the appropriate language for translation. For more information, please contact the Board Assistant at (480) 731-8889.

Maricopa County Community College District Governing Board Agenda

January 23, 2018

vision A Community of Colleges—Colleges for the Community—working collectively and responsibly to meet the life-long learning needs of our diverse students and communities.

mission The Maricopa Community Colleges provide access to higher education for diverse students and communities. We focus on learning through: University Transfer Education, General Education, Developmental Education, Workforce Development, Student Development Services, Continuing Education, Community Education, Civic Responsibility, and Global Engagement.

REGULAR MEETING 6:30 p.m. District Support Services Center | 2411 West 14th Street | Tempe, AZ 85281 Governing Board Room (M200)—Second Floor

GENERAL 1. Call to Order 2. Pledge of Allegiance 3. Substitutions 4. Student Life Reports—Chandler-Gilbert 5. Emeritus, Awards, and Recognition (2)

Faculty Emeritus Distinction—Mesa Community College—Dr. Lo-An Tabar-Gaul

Faculty Emeritus Distinction—Paradise Valley Community College—Dr. Sue Van Boven 6. Chancellor Report

Transformation Plan Update 7. Vice Chancellor Report

Human Resources

CITIZENS INTERIM This is an opportunity for members of the public to address the Governing Board. In

compliance with the Open Meeting Law, the Governing Board will neither discuss nor take action on issues raised during this portion of the agenda. When necessary, issues will be taken under advisement and placed on subsequent agenda. Presenting concerns to the Board and the free expression of ideas should be communicated with Decorum and respect. Uncivil or disorderly conduct is not permitted. The use of derisive or insulting language or

Governing Board Agenda | January 23, 2018 Page 2

_____________________ The Maricopa County Community College District endeavors to make all public meetings accessible to persons with disabilities or individuals with Limited English Proficiency. To ensure the provision of appropriate or reasonable accommodations, please submit your request within 24 hours of the posting of the agenda. A copy of all agenda materials will be available on the Friday preceding the scheduled meeting. Without advance notice we are unable to guarantee the accommodations of choice. For a literal translation of this agenda, we recommend Google Translate (https://translate.google.com/). For more information, please contact the Board Assistant at (480) 731-8889.

the direction of remarks that defame, attack, or harass an individual may serve as cause for the Board’s President to direct that the speaker immediately conclude his or her remarks. CONSIDERATION OF CONSENT AGENDA All items with an asterisk are consent matters unless they are removed from the Consent Agenda at this time. Any item may be removed from the agenda by the Chancellor as a matter of administrative prerogative, or by the Governing Board upon motion duly made, seconded, and approved. Consent Agenda items will be approved by one motion and there will be no specific discussion of these items. Items removed from the Consent Agenda will be approved during the consideration of the Non-Consent Agenda. ACTION

8. CHANCELLOR/BOARD *8.1 Approve Faculty Emeritus Distinction—Mesa Community College—

Dr. Lo-An Tabar-Gaul *8.2 Approve Faculty Emeritus Distinction—Paradise Valley Community

College—Dr. Sue Van Boven 9. ACADEMIC AFFAIRS *9.1 Approve Contract with EdFinancial Services, LLC INFORMATION ITEMS/FIRST READINGS 10. HUMAN RESOURCES 10.1 Review Employments (Regular, Short-Term, and Specially Funded)

(December, 2017) and Separations (December, 2017) 11. BUSINESS SERVICES 11.1 Review Proposed Course Fee Changes Fiscal Year 2018-19 Budget MONITORING REPORTS 12. BUSINESS SERVICES 12.1 Review Final Budget Analysis Report, Fund 1—General Unrestricted Fund

for the Six Months Ended December 31, 2017 FACULTY REPORT 13. Faculty Executive Council Report COMMUNITY LINKAGE 14. Governing Board Reports 15. External Community Reports 15.1 Arizona Association of District Governing Boards (AADGB) 15.2 Arizona School Boards Association (ASBA) 15.3 Association of Community College Trustees (ACCT)

Governing Board Agenda | January 23, 2018 Page 3

_____________________ The Maricopa County Community College District endeavors to make all public meetings accessible to persons with disabilities or individuals with Limited English Proficiency. To ensure the provision of appropriate or reasonable accommodations, please submit your request within 24 hours of the posting of the agenda. A copy of all agenda materials will be available on the Friday preceding the scheduled meeting. Without advance notice we are unable to guarantee the accommodations of choice. For a literal translation of this agenda, we recommend Google Translate (https://translate.google.com/). For more information, please contact the Board Assistant at (480) 731-8889.

ESTABLISHMENT OF NEXT MEETING DATES, TIMES AND PLACES 16. February 13, 2018, 6:00 p.m., Agenda Review, Governing Board Room 17. February 27, 2018, 6:30 p.m., Regular Board Meeting, Governing Board Room ADJOURNMENT

CONSENT AGENDA

ACTION ITEM

Governing Board Agenda Meeting Date: January 23, 2018

Item Number Item Title Responsible Agents

8.1 Emeritus Distinction

Mesa Community College (MCC)

Dr. Maria Harper-Marinick

Mr. Sasan Poureetezadi

Recommendation

In accordance with the Governing Board Policy 6.3, it is recommended that the Governing Board may upon,

recommendation by the Chancellor, award Emeritus Distinction to Dr. Lo-An Tabar-Gaul for her meritorious

contributions to the students of the Maricopa County Community College District.

Justification

Contributions: Dr. Tabar-Gaul has been instrumental in growing our department and is a team player and

leader. She has always been the first to volunteer to help with initiatives in the department or college as well

as participating in District planning and projects. A forward thinker, she always has ideas for preparing

students for a successful and engaging academic experience and to get them career-ready. Lo-An brought

many programs to the college over the years including the Certified Web Professional Certification, the first

national industry certification for Web to Maricopa Community Colleges.

Leadership: During her many years at MCC, Dr. Tabar-Gaul has served on various college committees and

chaired many subcommittees at the college and district level. She also represented MCC’s faculty as the

Faculty Professional Growth Representative for several years at the district level. Lo-An also served as

Occupational Program Director for the Business Applications discipline as well as the Computer Information

Systems Discipline. She also served as Faculty Advisor for Student Web Club, MCC’s Asian and Pacific

Islander Student Club as well as a Faculty Mentor for our Honor Students. Also, as a Quality Matters'

Certified Master Reviewer, she has coordinated and chaired QM review panels for many colleges and

universities throughout the country to help evaluate and promote quality and standards of online learning. Lo-

An co-founded the first Asian and Pacific Islander Student Club at Mesa Community College and Maricopa

Community Colleges District to help mentor and award scholarships to many Asian students.

Community Services: Lo-An has volunteered to serve in many communities, especially in the Arizona Asian

Communities. She was on the Board of Directors for several years for the Arizona Asian American

Association (AAAA) and participated in many community events to raise money for the Association. She

served on the ASU Woo Scholarship Committee to award scholarships to Asian American ASU students. She

served as President, Scholarship Award Chair, and Honor Member for Maricopa Community Colleges

District’s Asian American Association. Lo-An helped the association raise money for many years for the

Association to award scholarships annually to financial-needs students throughout the ten sister colleges of

MCCCD. Lo-An chaired the student scholarship for several years for the Business and Information Systems

Department and organized an award reception to recognize BIS student recipients.

Funding Approvals/Certifications

Source:

Account Identification:

Chancellor ____________________________

Academic & Student Affairs______________

Business Services_______________________

Human Resources________ ITS____________

Res Dev & Cmty Relations_______________

College President

Honors and Awards: Certified Quality Matters Master Reviewer, Online, and Blended Learning

Innovator of the Year - Gold Star, Quality Matters Project

Certified Quality Matters Peer Reviewer, online and blended courses.

Gold Star Quality Matters Award

Faculty Mentor Awards for Phi Theta Kappa Students

Technology Grant, Teaching and Learning Grant, and Summer Project Grant

Reviewer for National Science Foundation (NSF) Inter-disciplinary panel for many years

NSF Grant Recipient, Multimedia, and Technology Conference.

CONSENT AGENDA

ACTION ITEM

Governing Board Agenda Meeting Date: January 23, 2018

Item Number Item Title Responsible Agents

8.2 Emeritus Distinction Dr. Sue Van Boven

Paradise Valley Community College

Dr. Maria Harper-Marinick

Dr. Paul Dale

Recommendation

In accordance with the Governing Board Policy, it is recommended that the Governing Board

award Emeritus Distinction to Dr. Sue Van Boven for her meritorious contributions to the

students of the Maricopa County Community College District (MCCCD).

Justification

Dr. Sue Van Boven was a faculty at PVCC in Accounting, Business, and CIS for 30 years. She was

one of the original faculty joining PVCC full-time in August 1987. Through her leadership, vision, and

dedication, she helped build the college from an educational center into a comprehensive institution

that addressed the needs of students who wanted to transfer to a 4-year university, get a job, or improve

their job skills. Sue taught the full-range of accounting courses, as well as survey of computer

information systems, various Microsoft application programs, general business and business

communication courses, and international business courses.

As both a leader and an innovator, Sue was a strong supporter of student access and success. She

was an early developer of distance learning courses including Flex courses (hybrid) and online

courses. She was the Flex Express Coordinator from 2001-2008, assisting faculty and students,

as well as participating on the Choices Coordinating Team that oversaw the distance learning

program. Sue helped guide the development of the Center for Distance Learning as well as

designed evaluation tools that could be used for distance learning classes. She also was an early

adopter of 8 week courses, recognizing how they provided more access and success for the

working student. She collaborated with the Director of Continuing Education to coordinate

Workforce Education for employees in local businesses to receive college credit. Sue not only

took opportunities that were offered, but she also reached out to the local business community to

identify educational needs and partnerships.

Not only was Sue an outstanding faculty who had numerous accolades from her students because

of her impact on their learning, but she served and supported her colleagues in several leadership

roles. She was a strong advocate for faculty and their development, mentoring full-time and

adjunct faculty in her division and in the college. Sue was Faculty Senate President, Faculty

Funding Approvals/Certifications

Source:

Account Identification:

Chancellor ____________________________

Academic & Student Affairs______________

Business Services_______________________

Human Resources________ ITS____________

Res Dev & Cmty Relations_______________

College President_______________________

Senate Treasurer, and worked with her colleagues as FEP coordinator as well as in other faculty

governance roles including the Academic Restructuring Committee. As Division Chair for the

Business/IT division for 6 years, Sue supported the expansion of online courses, certificates, and

degrees as well as the development of new programs. She facilitated the development of student

showcases and clubs, workshops for online students to improve their retention and success, and

workshops for adjunct faculty in student retention strategies. Under her leadership and

encouragement, both the Entrepreneurial Education Center and the Healthcare Technology

Systems programs were developed to meet workforce needs and faculty hired to lead them.

Some of Sue’s other areas of leadership and service included being an active member of multiple

strategic planning teams, college leadership councils, curriculum committee, academic

assessment team, online learning committee, financial planning advisory team and budget

committees, cultural diversity committee, and international education committee. Sue did not

hesitate to ask the hard questions about the value of a project or direction for students. She

coordinated the summer language immersion program in Guadalajara, the Pacific Rim and Latin

America faculty development seminars, and was a member of the district international task force

for district trade missions. Within her division, Sue coordinated the International Business

program and facilitated the Accounting program as well as was evening supervisor for multiple

disciplines for many years.

Sue served her students, colleagues, and PVCC with professionalism, integrity, and dedication.

Throughout the years, Sue’s focus was on students, empowering them to learn and their success.

She was passionate in her mission to provide quality instruction and never stopped exploring

new ways to help students learn in the classroom and online. Sue’s impact across PVCC and the

district, her accomplishments, her innovation, and her leadership make her a worthy candidate

for faculty emeritus status.

CONSENT AGENDA

ACTION ITEM

Governing Board Agenda Meeting Date: January 23, 2018

Item Number Item Title Responsible Agents

9.1 Approve Contract with

EdFinancial Services, LLC

Dr. Karla Fisher

Recommendation It is recommended that the Governing Board approve a contract with EdFinancial Services, LLC

through June 30, 2020, with two additional one-year option periods, for federal student loan successful

repayment/financial aid default aversion services. The US Department of Education requires

Institutions of Higher Education to keep student loan cohort default rates below 30% to maintain

eligibility to participate in Federal Student Aid programs.

Justification EdFinancial Services, LLC is the vendor selected to provide loan default services under Request for

Proposal No. 3373-10. For the first time, MCCCD’s colleges will be using a single vendor to provide

these services. Selection of a vendor through the competitive process allows MCCCD to obtain

competitive pricing and a uniform source of district-wide information about student loan defaults and

successful aversion strategies.

Pricing for these services is generally based on the number of students whose loans are serviced. While it

is not expected that the annual cost of these services will exceed $250,000, this contract is submitted for

Governing Board approval as a precaution. One objective of contracting with a single vendor to provide

these services is to see a decrease in the number of student loan defaults over the life of the contract. At

the Governing Board’s request, staff will be able to advise the Governing Board of the trends.

Funding Approvals/Certifications

Source:

Account Identification:

Chancellor ____________________________

Academic & Student Affairs______________

Business Services_______________________

Human Resources________ ITS____________

Res Dev & Cmty Relations_______________

College President_______________________

E M P L O Y M E N T S

* SALARY PLACEMENT FOR NEW SUPPORT/FACULTY/MANAGEMENT/ADMINISTRATIVE/TECHNOLOGY

PENDING RECEIPT OF OFFICIAL TRANSCRIPTS AND/OR VERIFICATION OF EMPLOYMENT

** CONTINGENT ON RENEWAL OF THE FUNDING SOURCE

Salaries under $30,000 are due to less than 1 FTE and/or less than a 12 month position

Section I Employments Maricopa Community Colleges 1/8/2018 1:19 PM Page 1

INFORMATION ITEM

Governing Board Agenda Meeting Date: January 23, 2018

Item Number Item Title Responsible Agent

10.1 EMPLOYMENTS & SEPARATIONS

(New Hires, Specially Funded, and Short-Term)

Ms. LaCoya Shelton

Recommendation

In accordance with employee group policies, the following personnel actions were approved. Budget

approvals have been granted and are on file for the recommended personnel actions in this item

(December, 2017).

Justification

Funding Approvals/Certifications

Source:

Account Identification:

Chancellor ____________________________

Academic & Student Affairs ______________

Human Resources ________ ITS __________

Business Services ______________________

Res Dev & Cmty Relations _______________

College President ______________________

MCCCD Hires - December 2017

Location Name Employee Class Job Title FTE Start Date New/Replacement

District Support Services Cntr Fisher,Karla A Executive (CEC) Vice Chancellor Provost 1.00 12/4/2017 190,000.00$ Replacement

Glendale Community College Ferruccio,Alexander Robert Maintenance & OperationsUtility Worker 1.00 12/18/2017 31,617.04$ Replacement

Glendale Community College Yanes,Santiago A. Maintenance & OperationsMaint Asst 1.00 12/18/2017 30,000.10$ Replacement

District Support Services Cntr Licata,Joseph Mgmt, Admin, Tech Sr Org Process Analyst 1.00 12/11/2017 69,856.00$ Replacement

Mesa Community College Schaffer Metcalfe,Laura Kay Mgmt, Admin, Tech Dir College Student Educ Svcs 1.00 12/30/2017 75,280.00$ Replacement

Scottsdale Community College Rasmussen,Keith Mgmt, Admin, Tech Dir College Tech 1.00 12/11/2017 83,955.00$ Replacement

GateWay Community College Moreno,Matthew C. Professional Staff Student Svcs Spec 1.00 12/22/2017 38,647.00$ Replacement

GateWay Community College Willie,Shannon m Professional Staff Admin Secretary III 1.00 12/11/2017 35,301.00$ Replacement

Glendale Community College Canizales,Guadalupe M. Professional Staff Human Resources Asst III 1.00 12/18/2017 31,585.06$ Replacement

Glendale Community College Dickison,Jessica L. Professional Staff Student Svcs Spec 1.00 12/18/2017 40,680.90$ New-Student Success Initiave

Glendale Community College Lee,Hannah Professional Staff Student Svcs Spec 1.00 12/18/2017 40,680.90$ Replacement

Mesa Community College Doherty,Robert Andrew Professional Staff Student Svcs Spec 1.00 12/2/2017 38,647.00$ Replacement

Mesa Community College Heying,Peter Kevin Professional Staff Student Svcs Spec 1.00 12/2/2017 40,681.00$ Replacement

Mesa Community College Kollar,David Professional Staff Audiovisual Tech 1.00 12/30/2017 38,647.00$ Replacement

Mesa Community College Radeva,Nikolina I. Professional Staff Computer Maint Asst 1.00 12/16/2017 30,000.10$ Replacement

Mesa Community College Sales,Caridad Professional Staff Student Svcs Spec 1.00 12/30/2017 38,647.00$ Replacement

Mesa Community College Valenzuela,Francisca ViridianaProfessional Staff Student Svcs Spec 1.00 12/2/2017 36,613.00$ Replacement

Paradise Valley Community Coll Schuab,Leandro Soares Professional Staff Learning Assoc 1.00 12/16/2017 38,647.00$ Replacement

Paradise Valley at Black Mtn Anzelmo,Shannon L. Professional Staff Admin Secretary III 1.00 12/5/2017 37,159.00$ Replacement

Phoenix College Neal,Amber J. Professional Staff Lab Maint Tech 1.00 12/15/2017 32,401.00$ ReplacementPhoenix College Robles,Jobana Professional Staff Office Coord II 1.00 12/6/2017 33,443.00$ Replacement

21 Regular, Classified Hires for December 2017

Chandler-Gilbert Comm College DeGrasse,Pattiann Non-Faculty 6 >= 6 MonthsExec Secretary I 1.00 12/18/2017 34,578.00$ Replacement

District Support Services Cntr Maldonado Jr,Ricardo Non-Faculty 6 >= 6 MonthsOffice Coord III 1.00 12/18/2017 40,204.00$ Replacement

District Support Services Cntr Sherman,Jessica Non-Faculty 6 >= 6 MonthsAdmin Asst II 1.00 12/11/2017 42,406.00$ Replacement

Estrella Mountain Comm College Prieto,Gabriela Non-Faculty 6 >= 6 MonthsFinancial Aid Tech II 1.00 12/18/2017 34,578.00$ Replacement

Glendale Community College Gocobachi,Jose Non-Faculty 6 >= 6 MonthsSystems Admin II 1.00 12/11/2017 51,468.04$ Replacement

Mesa Community College Fedor,Garrett Michael Non-Faculty 6 >= 6 MonthsStudent Svcs Spec 1.00 12/16/2017 36,613.00$ New-Student Success Initiave

Mesa Community College Holmes,Taylor Elizabeth Non-Faculty 6 >= 6 MonthsStudent Svcs Spec 1.00 12/16/2017 36,613.00$ Replacement

Mesa Community College Van Hassel,Marcus R. Non-Faculty 6 >= 6 MonthsStudent Svcs Spec 1.00 12/30/2017 36,613.00$ Replacement

Phoenix College Harrison,Kay E. Non-Faculty 6 >= 6 MonthsProgram Advisor 1.00 12/15/2017 36,613.00$ Replacement

Rio Salado Community College Tranter,Mark J Non-Faculty 6 >= 6 MonthsAdmissions Reg Rec Svc Rep 1.00 12/4/2017 31,585.00$ ReplacementDistrict Support Services Cntr Hibbs,James E Non-Faculty < 6 Months VC Business Svcs 1.00 12/12/2017 170,848.86$ Replacement

11 Short Term Hires for December 2017

District Support Services Cntr Esquivel,Irene L. Specially Funded Dir Enrollment Svcs 1.00 12/18/2017 83,955.00$ New-Call Center

Rio Salado Community College Davis,Douglas A. Specially Funded Student Svcs Spec 1.00 12/4/2017 40,681.00$ Replacement

Rio Salado Community College Gardea,David Jacob Specially Funded Office Coord II 1.00 12/4/2017 31,585.00$ Replacement

Rio Salado Community College Stanley,Melinda A Specially Funded Adult Basic Educ Lead Teacher 1.00 12/4/2017 45,057.00$ ReplacementScottsdale Community College Romero,Cristobal Specially Funded Systems Admin II 1.00 12/18/2017 61,117.00$ Replacement

5 Specially Funded Hires for December 2017

37 Total Hires for December 2017

MCCCD Separations - December 2017

Location Employee Name Job Title Last Day WorkedAction Employee Class

Chandler-Gilbert Comm College Buchanan,Linda D. Information Clerk 12/14/2017 Separation Professional Staff

Chandler-Gilbert Comm College Crawford III,William H. VP Student Affairs 12/22/2017 Retirement Mgmt, Admin, Tech

District Support Services Cntr Ayala,Diana L. Programmer Analyst II 12/15/2017 Separation Mgmt, Admin, Tech

District Support Services Cntr Murphy,Gaye G. VC Business Svcs 12/31/2017 Retirement Executive (CEC)

Estrella Mountain Comm College Sanchez,Vanessa D Admin Secretary III 12/11/2017 Separation Professional Staff

GateWay Community College Corry,Michael A. HVAC 12/21/2017 Separation Instructional Resid Faculty

GateWay Community College Ledesma,Anthony Admissions Records Coord 12/1/2017 Separation Professional Staff

Glendale Community College Crawford,John M. Clinical Nursing 12/15/2017 Separation Instructional Resid Faculty

Mesa Community College Brandt,Jeffrey Wallace Mathematics 12/15/2017 Separation Instructional Faculty OYO

Mesa Community College Bullen,Diana Mirta Naum Business 12/15/2017 Separation Instructional Resid Faculty

Paradise Valley Community Coll Mosley,Mary L. VP Academic Affairs 12/1/2017 Retirement Mgmt, Admin, Tech

Paradise Valley Community Coll Puckett,Angela M. Coord Fiscal Svcs 12/1/2017 Separation Mgmt, Admin, Tech

Phoenix College Franklin,Sommer Rena Office Coord II 12/8/2017 Separation Professional Staff

Phoenix College Klecka,Dawn M. Clinical Nursing 12/15/2017 Separation Instructional Resid Faculty

Phoenix College Perotti,April L. Head Athletic Trainer 12/15/2017 Separation Mgmt, Admin, Tech

Scottsdale Community College Barsch,Thomas Admissions Records Tech I 12/3/2017 Separation Professional Staff

Scottsdale Community College Collier,Tracy Sr Human Resources Analyst 12/10/2017 Separation Non-Faculty 6 >= 6 Months

Scottsdale Community College Fong,Elsa Y. Coord Science Lab 12/4/2017 Retirement Professional Staff

South Mountain Comm College Peters,Kris C. Computer Information Systems 12/14/2017 Separation Instructional Resid FacultySouth Mountain Comm College Sales,Caridad Student Svcs Spec 12/17/2017 Separation Professional Staff

20 Separations for December 2017

INFORMATION ITEM / FIRST READING

Governing Board Agenda Meeting Date: January 23, 2018

Item Number Item Title Responsible Agents

11.1 Proposed Course Fee Changes

Fiscal Year 2018-19 Budget

Mr. Elliott Hibbs

Recommendation

Justification

Funding Approvals/Certifications

Source:

Account Identification:

Chancellor ____________________________

Academic & Student Affairs______________

Business Services_______________________

Human Resources___________________

Res Dev. & Com. Relations ______________

College President _______________________

MONITORING REPORT POLICY TYPE: CHANCELLOR LIMITATIONS

POLICY TITLE: FINANCIAL CONDITION AND ACTIVITIES; FINANCIAL PLANNING AND BUDGETING

Governing Board Agenda Meeting Date: January 23, 2018

Item Number Item Title Responsible Agents

12.1 Budget Analysis Report Mr. Elliott Hibbs

Fund 1: General Unrestricted Fund Ms. Kim Granio

For the Six Months Ending 12/31/2017

Expenditure Summary: $M (year to date); projected expenditure at year end: $M

Typically evenly spread across each month, as the majority is payroll and benefits which are recorded

every two weeks.

% of expenditures have been recognized year to date (versus % in 16/17, % in 15/16, and % in 14/15).

% of the budget remains unexpended or unencumbered (versus % in 16/17, % in 15/16, and % in

14/15).

Revenue Summary: $M (year to date); projected revenue at year end: $M

The two major revenues, property taxes and tuition, are collected in cycles. Tuition revenue is

generally collected at the beginning of each semester while property tax revenue is mostly collected in

the fall and spring when semi-annual payments are due from property owners.

% of the budgeted revenue has been recognized year to date (versus % in 16/17, % in 15/16, and % in

14/15).

Fund Balance and Financial Stability Requirements

Projections are for the Fund 1 balance to increase by ~$M (from $M to $M) in FY 17/18.

MCCCD is required to maintain a financial stability balance equal to 8% of the annual projected

revenue. This currently equates to $M. The remaining fund balance of $M is comprised of college

carryforward, designations for future operations, minimum financial condition measure for future

years, allowance for student bad debt, priority initiatives, capital master planning, reserves for potential

claims/contingency, enrollment growth/retention, and a projected undesignated balance of $M.

Financial activities of the District comply with the Governing Board Policies, Chancellor

Interpretations 2.4 and 2.6, though Restricted Fund revenue collection often lags behind expenditures

given that the nature of grants and financial aid is one of reimbursement for expenditures and awards.

The Governing Board contingency beginning balance is $. The remaining balance as of 12/31/17 is $.

Items of Particular Interest: Substantial Deviations from Budget or Expectations

None.

More information on the Budget Analysis Report access:

http://www.maricopa.edu/business/reporting/reports.html

This report is also provided to the Audit & Finance Committee quarterly.

Funding Approvals/Certifications

Source:

Account Identification:

Chancellor _____________________________

Academic & Student Affairs________________

Business Services________________________

Human Resources________ ITS___________

Res Dev & Com Relations_________________

College President ________________________