March 18,4:00PM 98880 Overseas Hwy Key Largo, FL 33037 · 18/03/2014 · PRMG Rate Study L. LEGAL...

BOARD OF COMMISSIONERS

MEETING AGENDA

Steve Gibbs

Andrew Tobin

Robert MajeskaNorm HigginsDavid Asdourian

Margaret BlankRay GiglioCarol Walker

March 18,4:00 PM98880 Overseas HwyKey Largo, FL 33037

Chair

Vice Chair

Secretary-TreasurerCommissioner

Commissioner

General ManagerGeneral Counsel

District Clerk

PLEASE TAKE NOTICE AND BE ADVISED, that if any interested person desires to appeal any decision of the KLWTDBoard, with respect to any matter considered at this meeting, such interested person will need a record of the proceedings, and forsuch purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony andevidence upon which the appeal is to be based. Persons with disabilities requiring accommodations in order to participate in themeeting should contact the District Clerk at 305 451-4019 at least 48 hours in advance to request accommodations.

A.

B.

C.

D.

E.

F.

CALL TO ORDER - PLEASE MUTE CELL PHONES

PLEDGE OF ALLEGIANCE

ROLL CALL

APPROVAL OF AGENDA WITH ANY ADDITIONS, DELETIONS, ORCONTINUANCES

PUBLIC COMMENT

BULK ITEMS

1. Minutes

Action TAB 1

G. COMMISSIONER'S ITEMS

H. CUSTOMER SERVICE Action TAB 2

2. RESOLUTION NO. 05-03-14

A RESOLUTION OF THE KEY LARGO WASTEWATER TREATMENT

DISTRICT APPROVING THE REMOVAL OF TWO TAX PARCELS FROM

THE 2006 NON-AD VALOREM ASSESSMENT WHERE THE ASSESSED

VALUE IS BELOW THE THRESHOLD FOR WHICH A TAX BILL IS

GENERATED BY THE MONROE COUNTY TAX COLLECTOR; ANDPROVIDING FOR APPLICABILITY AND AN EFFECTIVE DATE.

RESOLUTION NO. 06-03-14


DISTRICT APPROVING THE REMOVAL OF THIRTEEN TAX PARCELS

FROM THE 2007 NON-AD VALOREM ASSESSMENT WHERE THE

ASSESSED VALUE IS BELOW THE THRESHOLD FOR WHICH A TAX BILL

IS GENERATED BY THE MONROE COUNTY TAX COLLECTOR; ANDPROVIDING FOR APPLICABILITY AND AN EFFECTIVE DATE.



DISTRICT APPROVING THE REMOVAL OF TWENTY-NINE TAX PARCELS






DISTRICT APPROVING THE REMOVAL OF TWENTY-ONE TAX PARCELS






DISTRICT APPROVING THE REMOVAL OF TWO TAX PARCELS FROM

THE 2012 NON-AD VALOREM ASSESSMENT WHERE THE ASSESSED

VALUE IS BELOW THE THRESHOLD FOR WHICH A TAX BILL IS

GENERATED BY THE MONROE COUNTY TAX COLLECTOR; ANDPROVIDING FOR APPLICABILITY AND AN EFFECTIVE DATE.

MISSION STA TEMENT:

"The Mission ofthe Key Largo Waslewaler Trealmeni District is to preserve andprotect thedelicate ecosystem ofthe Florida Keys while providing exceptional customer service. "

I. ENGINEERING REPORT TAB 3

3. Reclaimed Water Action

J. OPERATIONS REPORT TAB 4

4. Update on Vacuum Pit Monitoring

K. FINANCIAL REPORT TAB 5

5. Revenue & Expenditure Report6. PRMG Rate Study

L. LEGAL COUNSEL REPORT

M. GENERAL MANAGER'S REPORT

N. COMMISSIONER'S ROUNDTABLE

O. ADJOURNMENT

MISSION STA TEMENT:

"The Mission ofthe Key Largo Wastewater Treatment District is to preserve andprotect thedelicate ecosystem ofthe Florida Keys while providing exceptional customer service. "

KEY LARGO WASTEWATER TREATMENT DISTRICT

Agenda Request Form

Meeting Date: March 18. 2014 .1Agenda Item No

[ ] PUBLIC HEARING [] RESOLUTION

[] DISCUSSION [] BID/RFP AWARD

[X] ACTION ITEM [] CONSENT AGENDA

[] Other:

SUBJECT: Minutes of Feb. 4, Mar. 4 and Mar. 11. 2014

RECOMMENDED MOTION/ACTION: The approval of minutes with any deletion,additions or corrections.

Approved by General ManagerDate: AU

Originating Department:Clerk

Costs: $

Funding Source:

Attachments: Minutes

Department Review: vATDistrict Counseln/vto/ )

\ ] EnaineerinaAdvertised:

Date:

Paoer:U^jSeneral Manager ^

1 Finance

rOoerationsl

[Customer Service][X] Not Required

Summary Explanation/Background:

Resulting Board Action:

• Approved • "rableci • [')isapprovod • Rocommcndalion Revised

MINUTES

Key Largo Wastewater Treatment District Commission(KLWTD) Meeting

Feb. 4,2014

98880 OVERSEAS HWY, KEY LARGO, FL 33037

The Key Largo Wastewater Treatment District Board of Commissioners met for a CommissionMeeting at 4:00 PM. Present were. Chairman Steve Gibbs, Commissioners, Andy Tobin,Norman Higgins, David Asdourian, and Robby Majeska. Also present were General ManagerMargaret Blank, Chief Information Officer, Paul Christian, General Counsel, Ray Giglio, ActingClerk Melissa Comelison, and other appropriate District Staff.

Larry Christian led the Pledge of Allegiance.

APPROVAL OF AGENDA

Commissioner Higgins requested an item on security camera at the plant. CommissionerMajeska requested a discussion on the next week agenda. General Counsel Ray Giglio wouldlike to speak on the recommendation resolution.

Motion: Commissioner Asdourian made a motion to approve the agenda as amended.Commissioner Higgins seconded the motion.

Vote on Motion

Member Yes No Other

Commissioner Higgins X

Commissioner Majeska X

Commissioner Tobin X

Commissioner Asdourian X

Chairman Gibbs X

Motion passed 5 to 0

PUBLIC COMMENT

Name & Address

Daniel Higgins, D.N. Higgins Inc.

BULK ITEMS

Jan. 21, 2014 Minutes

SubjectAward for the District's Bio Digester

Motion:

KLWTD Minutes

Feb. 4. 2014

Commissioner Asdourian made a motion to approve the Minutes of Jan. 21,2014. Commissioner Higgins seconded the motion.

Page 11

Vote on Motion

Member Yes No Other





Chairman Gibbs X


ESRI LICENSE RENEWAL PA YMENT

Motion: Commissioner Higgins made a motion to approve the payment for ESRI.Commissioner Asdourian seconded the motion.

Vote on Motion

Member Yes No Other





Chairman Gibbs


COMMISSIONER ITEMS

Cameras at Treatment Plant

Commissioner Higgins discussed security cameras and staff was directed to bring back a reporton upgrading the camera security system at the plant with two options.

ENGINEERING REPORT

Tobin Valve

Ed Castle reported that the District has to follow the building code. The rule is no spillage on theground. He suggested that there be a revision of the building code which could take two and ahalf years. Mr. Castle also explained that the District could try to get a legislative exemption atthis time. The Board asked that Mr. Castle work with the other entities in the County to see ifthere is support for the valve.

OPERATION'S REPORT

Alarm SystemThe pit monitoring trial will be installed on a commercial pit and a residential pit. There willalso be a trial with another company.

Vacuum Main Break

Dan Saus gave an update of the break that happened a few weeks ago.

The Board directed Dan Saus to try and work with the County on road repair by the Key LargoFisheries.

KLWTD Minutes

Feb. 4.2014

Page I 2

LEGAL COUNSEL REPORT

D.N. Higgins Inc. ProtestRay Giglio discussed the charges that Mr. Higgins made against the District.

RESOLUTION NO, 04-02-14

A RESOLUTION OF THE BOARD OF COMMISSIONERS

OF THE KEY LARGO WASTEWATER TREATMENT DISTRICT, ACCEPTING STAFF'SRECOMMENDATION OF AWARD AND ACCEPTING THE RECOMMENDED

DECISION OF THE HEARING OFFICER THAT THE CONTRACT FOR THE

DISTRICTS BIOSOLIDS DIGESTER PROJECT BE A WARDED TO WHARTON-SMITHyINCy AS THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER

Motion: Commissioner Higgins made a motion to approve Resolution No. 04-02-14.Commissioner Tobin seconded the motion.

Vote on Motion

Member Yes No Other





Chairman Gibbs X


Change is LegislationMr. Giglio reported that the Legislative change to the District's Legislation is on track and thePublic Hearing has been scheduled and advertised.

Motion: Commissioner Tobin made a motion to give the District Counsel thediscretion to spend up to $5,000 on outside counsel if and when needed;advising the General Manager. Commissioner Majeska seconded themotion.

Vote on Motion

Member Yes No Other





Chairman Gibbs X


LEGAL REPORT

A new financial report had been sent to the Board for the first time.

KLWTD Minutes

Feb. 4.2014

Page I3

GENERAL MANAGER'S REPORT

Tallahassee TripMs. Blank reported that the trip to Washington D.C. went very well.

The Board directed the General Manager to make the County Manager aware that they are not asponsor for the Army Corp funding and it needs to be taken care of in a formal letter.

Reclamed Water

Ms. Blank explained her proposed plan for a new project to put in a reclaimed water system andgenerate income.

The Board discussed getting the wording at the State level to say the funding may be used forrefinancing. Ms. Blank was directed to let our lobbyist know she may hire a Tallahassee lawyerto help with the wording at the District's expense.

ADJOURNMENT

The KLWTD Board adjourned the Board Meeting at 6:21 PM.

The KLWTD meeting minutes of Feb. 4, 2014 were approved on March 18, 2014.

Chairman Gibbs

Carol Walker, CMC District Clerk

Page 14KLWTD Minutes

Feb. 4.2014

MINUTES


rji„.. SIWTD.

March 4, 2014

98880 OVERSEAS HWY, KEY LARGO, FL 33037

The Key Largo Wastewater Treatment District Board of Commissioners met for a CommissionMeeting at 4:00 PM. Present were. Chairman Steve Gibbs. Commissioners, Andy Tobin,Norman Higgins, David Asdourian, and Robby Majeska (arrived at 3:47PM). Also present wereGeneral Manager Margaret Blank. Chief Information Officer, Paul Christian, General Counsel,Ray Giglio, District Clerk Carol Walker, and other appropriate District Staff.

Margaret Blank led the Pledge of Allegiance.

APPROVAL OF AGENDA

Commissioner Fliggins added an item on customers in the rears on monthly payments. Dan Sausadded an item on Plant of the Year Award. Paul Christian removed the Assessments & Refund

presentation and the Tax Certificate Sales & Assessments Item.


Vote on Motion

Member Yes No Other


Commissioner Majeska Absent



Chairman Gibbs X


CLOSED SESSION

Chairman Gibbs announced that the Board will now go into closed session to discuss D.N.Higgins, Inc. at 3:36 PM: and the following persons will be in attendance and no one else:General Manager Margaret Blank. General Counsel Ray Giglio, Chairman Steve Gibbs,Commissioners, Robert Majeska, Andrew Tobin. Norman Higgins, and David Asdourian, andCourt Reporter Tina Roeberg.

March 4, 2014 Meeting called back in session at 4:14 PM.

KLWTD Minules

March 4.2014

Page I 1

PUBLIC COMMENT

Name & Address

N/A

Subject

PRESENTATION

Plant ofthe Year Type 1 Wastewater Facility South DEP District 2013 AwardJered Primicerio presented the award for the 2013 Plant Operations Excellence Award inRecognition of Outstanding Operation through Dedicated Professionalism for Type I WastewaterFacility South DEP District. Also present were Stan Shawler, Lead Operator, Joe Williams andDaniel Watson, Wastewater Treatment Plant Trainees who received gift certificates from theDistrict presented by Dan Saus, Operations Manager.

BULK ITEMS

Feb 18, 2014 Minutes

Motion: Commissioner Asdourian made a motion to approve the Minutes of Feb. 18,2014. Commissioner Higgins seconded the motion.

Vote on Motion

Member Yes No Other





Chairman Gibbs X


COMMISSIONER ITEMS

Monthly MeetingsChairman Gibbs would like the District to reduce the meetings down to two a month.

CUSTOMER'S IN REARS

Commissioner Higgins would like the District to do something to help the customers who owe alarge amount on unpaid water bills.

Chairman Gibbs recommended that the customers contact staff first.

ENGINEERING REPORT

Ed Castle reported that Operations (Dan Saus) tested a system that will help with the lowvacuum problem in Basin F.

OPERATIONS REPORT

Plant Pump Station Backup Pump

Dan Saus reported on the need for the pump.

KLWTD Minutes

March 4,2014

Page I2

Motion: Commissioner Asdourian made a motion to approve the Plant Pump StationBack Up Pump in the amount of $12,429.00. Commissioner Higginsseconded the motion.

Vote on Motion

Member Yes No Other





Chairman Gibbs X



FL Keys Days Sponsorship

Motion: Commissioner Asdourian made a motion to approve a $500 contribution toLeadership Monroe County for Florida Keys Days. Commissioner Higginsseconded the motion.

Vote on Motion

Member Yes No Other





Chairman Gibbs X


Florida Keys Days RepresentativeThe Board agreed that Commissioner Majeska will represent the District at the Florida KeysDays event along with the General Manager Margaret Blank.

Reclaimed Water SystemThe Board discussed the possibility of putting in a reclaimed water system and directed theManager to bring back more information on the subject.

ADJOURNMENT

The KLWTD Board adjourned the Board Meeting at 5:47 PM.The KLWTD meeting minutes of March 4, 2014 were approved on March 18, 2014.

Chairman Gibbs


KLWTD Minutes

March 4.2014

Page I3

MINUTES


^WWT8^

%

March 11,201498880 OVERSEAS HWY, KEY LARGO. FL 33037

The Key Largo Wastewater Treatment District Board of Commissioners met for a CommissionMeeting at 4:00 PM. Present were. Chairman Steve Gibbs. Commissioners, Andy Tobin,Norman Higgins, David Asdourian. and Robby Majeska. Also present were General ManagerMargaret Blank, Chief Information Officer. Paul Christian, General Counsel. Ray Giglio, ActingDistrict Clerk Melissa Comelison. and other appropriate District Staff.

Commissioner Tobin led the Pledge of Allegiance.

APPROVAL OF AGENDA

Commissioner Higgins added an item on pipe and glue requirements. Dan Saus added an itemon the DOT reimbursement. Margaret Blank added an item on Federal Funding.


Vote on Motion

Member Yes No Other





Chairman Gibbs X


PUBLIC COMMENT

Name & Address

N/A

Subject

COMMISSIONER ITEMS

Lateral Connection

Commissioner Higgins asked why a contractor had to change the type of pipe and glue he hadused to put in a lateral.

KLWTD Minutes

March 11. 2014

Page I I

Dan Saus explained that we have a vacuum system and we require a different type of pipe andglue. The District's package has the requirements spelled out in it.

OPERATIONS REPORT

Reimbursement

FDOT now says that after all of the drainage work is completed the District will be issued therefund that it is due.

CUSTOMER SERVICE PRESENTATION

Assessments and Refunds and Procedures for Assessed Parcels Subject to Tax Deed Sales

Paul Christian presented a review. He pointed out that billing and assessments should beseparated.

Commissioner Tobin stated that in theory the Board has agreed that there should be a statute oflimitation of 2, 3 or 4 years on assessments and the billing should be adjusted on an error orchange of use.

The Board directed Paul Christian to bring back a resolution that would remove the propertiesthat would not have a tax bill on them if not for the wastewater assessment from the KLWTD

Assessment Role,


Update on Federal FundingMs. Blank reported that the Army Corp. monies now available for this year will go to Key Westand Islamorada.

ADJOURNMENT

The KLWTD Board adjourned the Board Meeting at 5:47 PM.

The KLWTD meeting minutes of March 11, 2014 were approved on March 18, 2014.

Chairman Gibbs


Page 12KLWTD Minutes

March 11,2014

KEY LARGO WASTEWATER TREATMENT DISTRICTAgenda Request Form

Meeting Date: March 18, 2014 Agenda Item No

[] PUBLIC HEARING [X] RESOLUTION

[] DISCUSSION [] BID/RFP AWARD

[X] GENERAL APPROVAL OF ITEM [] CONSENT AGENDA

[] Other:

SUBJECT: Resolution to Exempt Certain Vacant Lots from the KLWTD Assessment. TheWastewater Assessment Has Forced Property Tax Bill and Possible Tax Certificate Sale.

RECOMMENDED MOTION/ACTION: Approval of Staff Recommendation

Approved by General Manager _ Date:

OriginatingDepartment;

Customer Service

Costs: $335,767.65 Attachments:

1. Parcels for Exemption2. Resolution 05-03-04

3. Resolution 06-03-04




Department Review:Distrld; Counsel E.61

-17? General Manaaer

r 1 Finance

r 1 Enalneerlna

[]Clerk ^ yr 1 Customer Service

Advertised:

Date:

Paoer:

[X] Not Required


Staff recommends adoption of the attached Resolutions which reviseResolutions 15-05-13,16-05-13 and 17-05-13 to account for the increased taxbill threshold imposed by the Monroe County Tax Collector.

A list of affected parcels is attached.


• Approved • Tabled

KLWTD Form F-3

• Disapproved • Recommendation Revised

Prepared: 03/07/2012

Parcels for Exemption

AK#initial Assmt

YearPhysical Location Owner Name

KLWTD

2013 NAV

Ad Valorem

Taxes

Initial Assmt

Amount

1092894 2006 VACANT LAND KEY LARGO CORENBLUM IDA MAE REV LIVING TRUST 5/2/79 $366.46 $25.49 $4,970.001560219 2006 VACANT LAND KEY LARGO KEY VENTURE LLC $366.46 $13.26 $4,970.001092941 2007 VACANT LAND KEY LARGO DEL PORTAL MARY L $392.76 $4.61 $5,050.001092967 2007 VACANT LAND KEY LARGO HUNTER CAROL $380.69 $0.48 $5,050.001093041 2007 VACANT LAND KEY LARGO GORUM HILTON $380.69 $0.48 $5,050.001093068 2007 VACANT LAND KEY LARGO FLEMING DONALD H AND CONSTANCE G $380.69 $0.43 $5,050.001093157 2007 VACANT LAND KEY LARGO FAVA JOSEPH COOK $380.69 $0.60 $5,050.001093254 2007 VACANT LAND KEY LARGO ATHERTON MARY EDITH $380.69 $0.37 $5,050.008632231 2007 VACANT LAND KEY LARGO MARINERS CLUB HOMEOWNERS ASSOC INC $227.24 $0.30 $2,863.678632801 2007 VACANT LAND KEY LARGO MARINERS CLUB HOMEOWNERS ASSOC INC $227.24 $21.61 $2,863.678632819 2007 VACANT LAND KEY LARGO MARINERS CLUB HOMEOWNERS ASSOC INC $227.24 $27.12 $2,863.678632843 2007 VACANT LAND KEY LARGO MARINERS CLUB HOMEOWNERS ASSOC INC $227.24 $22.91 $2,863.678632851 2007 VACANT LAND KEY LARGO MARINERS CLUB HOMEOWNERS ASSOC INC $227.24 $11.68 $2,863.67

8785356 2007 VACANT LAND KEY LARGO SANCTUARY AT KEY LARGO CONDO ASSOCIATION INC $677.32 $0.60 $2,905.008785364 2007 VACANT LAND KEY LARGO SANCTUARY AT KEY LARGO CONDO ASSOCIATION INC $218.99 $0.30 $2,905.001096695 2008 VACANT LAND KEY LARGO KEY LARGO VOLUNTEER FIRE RESCUE DEPARTMENT INC $413.37 $0.30 $5,200.001539449 2008 VACANT LAND KEY LARGO NEGRON JOSET $424.14 $0.30 $5,200.001539686 2008 VACANT LAND KEY LARGO CUSHMAN VICTOR L $400.58 $0.30 $5,200.001539872 2008 VACANT LAND KEY LARGO CONTINENTAL EQUITIES INC $400.58 $0.30 $5,200.001541664 2008 VACANT LAND KEY LARGO POWERS IRENE $400.58 $0.30 $5,200.001541770 2008 VACANT LAND KEY LARGO POWERS IRENE $400.58 $0.30 $5,200.001614556 2008 VACANT LAND KEY LARGO TAYLOR CHARLES H T/C $400.58 $29.16 $5,200.001614572 2008 356 BUTTONWOOD DR ESSLINGER JOHN S AND PATRICIA STANLEY $413.37 $29.16 $5,200.001614599 2008 VACANT LAND KEY LARGO ESSLINGER JOHN S AND PATRICIA STANLEY $435.63 $29.16 $5,200.001620033 2008 VACANT LAND KEY LARGO TRUSKIEWICZ LYNNE $413.37 $25.99 $5,200.001639711 2008 VACANT LAND KEY LARGO PASS SPENCE H AND ELIZABETH A $400.58 $0.30 $5,200.001639800 2008 VACANT LAND KEY LARGO PASS SPENCE H AND ELIZABETH A $400.58 $0.30 $5,200.001640158 2008 VACANT LAND KEY LARGO PASS SPENCE H AND ELIZABETH A $400.58 $0.30 $5,200.001640212 2008 VACANT LAND KEY LARGO ANDERSON MARILYN $400.58 $0.30 $5,200.001649562 2008 VACANT LAND KEY LARGO BAUER SALLY ELAINE DEC TR 9/16/2009 $400.58 $29.91 $5,200.001649571 2008 VACANT LAND KEY LARGO FINWALL CAROL ANN $400.58 $29.91 $5,200.001649856 2008 VACANT LAND KEY LARGO ROSS DONNA W REV LIV TR 12/20/1995 $400.58 $27.15 $5,200.001649864 2008 VACANT LAND KEY LARGO GRAY DAVID S $400.58 $27.15 $5,200.001649872 2008 VACANT LAND KEY LARGO DOMINGUEZ RENE 0 AND CAROL L $400.58 $27.15 $5,200.001650013 2008 VACANT LAND KEY LARGO POHL NICOLAS G $435.63 $27.15 $5,200.001650030 2008 VACANT LAND KEY LARGO HIGGINS FRANK A $400.58 $27.15 $5,200.001650064 2008 111 POINSETTA DR QUACKENBUSH IDA KATHRYN $400.58 $27.15 $5,200.001650285 2008 VACANT LAND KEY LARGO SHAFFER DOUGLAS R & RUTH $400.58 $27.15 $5,200.001650315 2008 VACANT LAND KEY LARGO EDDINGS JOHN CARSON DEC LIVING TRUST 1/10/1992 $400.58 $27.15 $5,200.001650323 2008 VACANT LAND KEY LARGO EDDINGS JOHN CARSON DEC LIVING TRUST 1/10/1992 $400.58 $29.39 $5,200.001650447 2008 VACANT LAND KEY LARGO SNYDER DAVID SHANE $400.58 $27.15 $5,200.001650498 2008 117 HIBISCUS DR LASSETER KATHY $400.58 $29.39 $5,200.001650692 2008 VACANT LAND KEY LARGO YAWT MARY L R/S $435.63 $29.25 $5,200.008785151 2008 VACANT LAND KEY LARGO OCEAN POINTE UTILITIES ASSOC $227.97 $0.33 $2,959.30

1101354 2009 VACANT LAND KEY LARGO U S HOME CORPORATION SOUTH FLORIDA LAND DIVISION $409.16 $22.45 $5,200.00

1101729 2009 VACANT LAND KEY LARGO NATIONAL ADVERTISING COMPANY $409.16 $0.78 $5,200.001544744 2009 VACANT LAND KEY LARGO WEBSTER DAVID $409.16 $0.33 $5,200.00

1546321 2009 VACANT LAND KEY LARGO PAPA CONCH LLC $409.16 $0.15 $5,200.00

1546330 2009 VACANT LAND KEY LARGO PAPA CONCH LLC $409.16 $0.15 $5,200.00

1585394 2009 VACANT LAND KEY LARGO CORKFRY LLC $409.16 $17.38 $5,200.00

1592170 2009 VACANT LAND KEY LARGO OVERSEAS LEASING INC $409.16 $28.91 $5,200.00

1599832 2009 VACANT LAND KEY LARGO HAGER NORMA JEAN $409.16 $21.77 $5,200.00

1608602 2009 VACANT LAND KEY LARGO WATKINS GAYLE $431.89 $1.00 $5,200.00

1608611 2009 VACANT LAND KEY LARGO WATKINS GAYLE $409.16 $1.00 $5,200.001635987 2009 VACANT LAND KEY LARGO LATHER CHARLES EARNEST $409.16 $0.33 $5,200.001636282 2009 VACANT LAND KEY LARGO NALL JAMES DEWAYNE $409.16 $0.33 $5,200.00

1636291 2009 VACANT LAND KEY LARGO NALL JAMES DEWAYNE $409.16 $0.33 $5,200.001636304 2009 VACANT LAND KEY LARGO NALL JAMES DEWAYNE $409.16 $0.33 $5,200.001636312 2009 VACANT LAND KEY LARGO NALL JAMES DEWAYNE $409.16 $0.33 $5,200.00

1636436 2009 VACANT LAND KEY LARGO ATKINSON SANDRA MERCHANT $409.16 $0.33 $5,200.001636690 2009 VACANT LAND KEY LARGO BONAWITZ MARK E REV TR 3/23/2011 $409.16 $0.33 $5,200.00

1636827 2009 VACANT LAND KEY LARGO MARSHALL JAY WARD REVOCABLE TRUST 10/10/2003 $409.16 $0.55 $5,200.001638722 2009 VACANT LAND KEY LARGO PAULFITZ LLC $431.89 $0.55 $5,200.001680541 2009 VACANT LAND KEY LARGO THE HARBORAGE CONDO CORP $409.16 $3.28 $5,200.00

8770707 2009 VACANT LAND KEY LARGO CURRY LAMAR LOUISE REVTRST $409.16 $0.30 $5,200.001697222 2012 135 VALOIS BLVD DIETRICH SUSANNE $752.71 $4.59 $9,000.00

8756071 2012 VACANT LAND KEY LARGO OCEAN POINTE COMMONS ASSOCIATION INC $722.60 $0.55 $8,640.00

Total Impact $335,767.65

^Note: ALL parcels listed are vacant land.


A RESOLUTION OF THE KEY LARGO WASTEWATER

TREATMENT DISTRICT APPROVING THE REMOVAL

OF TWO TAX PARCELS FROM THE 2006 NON-AD

VALOREM ASSESSMENT WHERE THE ASSESSED

VALUE IS BELOW THE THRESHOLD FOR WHICH A

TAX BILL IS GENERATED BY THE MONROE COUNTY

TAX COLLECTOR; AND PROVIDING FORAPPLICABILITY AND AN EFFECTIVE DATE.

WHEREAS, the assessed value of the Tax Parcels listed in Section 1 asdetermined by the Monroe County Property Appraiser is below the threshold forwhich the Monroe County Tax Collector will issue an annual tax bill; and

WHEREAS, the annual tax bill of each subject Tax Parcel has been or will besubject to tax certificate sale solely due to the Key Largo Wastewater TreatmentDistrict's (hereinafter "District") wastewater assessment; and

WHEREAS, the District has determined that it will not provide wastewaterinfrastructure to serve the Tax Parcels shown in Section 1.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OFCOMMISSIONERS OF THE KEY LARGO WASTEWATER TREATMENT

DISTRICT THAT THE PARCELS LISTED IN SECTION 1 BE HEREBY

REMOVED FROM THE 2006 ASSESSMENT ROLL:

Section 1.

AK#: 1092894

Parcel ID: 00084240-000000

Legal Description: 1 61 39 ISLAND OF KEY LARGO NEl/4 OF SWl/4ORlOl-319/20 OR102-180/81 OR1114-1108 OR1844-

850/51 OR1931-259L/E

AKM: 1560219

Parcel ID: 00456640-000000

Legal Description: BK 6 LT 24 LARGO GARDENS KEY LARGO PB4-38OR474-405-406 OR881-1065 OR1316-819 OR1975-1720

Section 2. If, at a later date, the owners or their successors apply to theDistrict for the provision of Wastewater Service to such anExempted Parcel and the District provides of WastewaterService to such an Exempted Parcel, the then-currentowner(s) shall be required to pay to the District an amountfairly representing the special benefit that the Tax Parcelwill receive, as determined by the District. The amountcharged at the time of such later connection is expected to

Section 3.

Section 4.

be significantly greater than the Non-Ad Valoremassessment imposed in the year in which the parcel wasinitially assessed.

The District hereby authorizes the Monroe County TaxCollector to credit all Non-Ad Valorem wastewater

assessments and any fees associated with any taxcertificates that may have been issued due to the Districtswastewater assessment.

APPLICABILITY AND EFFECTIVE DATE.

This resolution shall take effect upon adoption by theBoard of Commissioners.

RESOLVED AND ADOPTED THIS 18^ DAY OF MARCH 2014

The foregoing Resolution was offered by Commissionerapproval. The motion was seconded by Commissionerthe result was as follows:

Chairman Steve Gibbs

Commissioner David Asdourian

CommissionerNorman HigginsCommissioner Robert MajeskaCommissioner Andrew Tobin

AYE

, who moved itsand being put to a vote

NAY

TheChairman thereupon declared Resolution No. 05-03-14 duly passed andadopted the 18'*'day ofMarch 2014.


BY:


ATTEST: Approved to as to form and legal sufficiency

Carol Walker, District Clerk General Counsel, Ray Giglio

SEAL

Page 2 of2




OF THIRTEEN TAX PARCELS FROM THE 2007 NON-AD





WHEREAS, the assessed value of the Tax Parcels listed in Exhibit "A" asdetermined by the Monroe County Property Appraiser is below the threshold forwhich the Monroe County Tax Collector will issue an annual tax bill; and


WHEREAS, the District has determined that it will not provide wastewaterinfrastructure to serve the Tax Parcels shown in Exhibit "A".


DISTRICT THAT THE PARCELS LISTED IN EXHIBIT "A" BE HEREBY


Section 1. If, at a later date, the owners or their successors apply to theDistrict for the provision of Wastewater Service to such anExempted Parcel and the District provides WastewaterService to such an Exempted Parcel, the then-currentowner(s) shall be required to pay to the District an amountfairly representing the special benefit that the Tax Parcelwill receive, as determined by the District. The amountcharged at the time of such later connection is expected tobe significantly greater than the Non-Ad Valoremassessment imposed in the year in which the parcel wasinitially assessed.

Section 2. The District hereby authorizes the Monroe County TaxCollector to credit all Non-Ad Valorem wastewater


Section 3. APPLICABILITY AND EFFECTIVE DATE.



The foregoing Resolution was offered by Commissioner , who moved itsapproval. The motion was seconded by Commissioner , and being put to a votethe result was as follows:

AYE NAY

ChairmanSteve GibbsCommissionerDavid AsdourianCommissionerNorman HigginsConunissioner Robert MajeskaCommissionerAndrew Tobin

The Chairman thereupon declared Resolution No. 06-03-14 duly passed and adopted the 18^dayofMarch 2014.


BY:




SEAL

Page 2 of2

Resolution 06-03-14

Exhibit A

AK# RE# Legal Description

1092941 00084290-0000001 61 39 PT LT 32 RBI-68 ISLAND OF KEY LARGO G59-359-360 PB 1-68

OR638-411 OR1026-100 OR2424-1161/62

1092967 00084310-0000001 61 39 ISLAND OF KEY LARGO PT LOT 31 (LOTS 22-25 TR 1) PB1-68OR28-357/358 OR970-715/716

1093041 00084390-0000001 61 39 ISLAND OF KEY LARGO PT LOT 30 PB1-68 (LOTS 9 10 TR 1 &LOTS 9 10 TR 2) OR593-709/710 OR826-75/76

1093068 00084410-0000001 61 39 ISLAND OF KEY LARGO PT LOT 30 PB1-68 (LOTS 6 & 7 TR 1)OR266-155/156 OR929-580AFF OR929-581D/C OR929-582

1093157 00084490-0000001 61 39 ISLAND OF KEY LARGO PT LOT 30 PB1-68 (LOT 8 TR 2) G63-538/39 OR2508-1657/58

1093254 00084590-0000001-61-39 PT LOT 31 PB1-68 (LOT 26 TR 1) ISLAND OF KEY LARGO 0R16-219-220

8632231 00554891-004500

BK 5 PT LTS 1-10 KEY LARGO NORTH PB7-22 OR838-285/87 OR915-

69/70 OR971-814/15C/T OR1077-180/82 0R1106-795/96C OR1131-196/970

0R1304-1457/58 OR1491-2

8632801 00554891-010000

KEY LARGO NORTH PB7-22 TRACT B .02AC OR838-285/87 0R915-69/70

OR971-814-815C/T OR1077-180/82 OR1106-795/96C 0R1131-196/970

0R1304-1457/58 OR1491-2386/

8632819 00554891-010100

KEY LARGO NORTH PB7-22 TRACT 0 OR838-285/87 0R915-69/70 OR971-

814/150/T OR1077-180/82 0R1106-795/960 0R1131-196/970 OR1304-

1457/58 0R1491-2386/91 0R17

8632843 00554891-010300

KEY LARGO NORTH PB7-22 TRACT E .028AO OR838-285/87 0R915-69/70

0R971-814/150/T OR1077-180/82 0R1106-795/960 OR1131-196/970

0R1304-1957/58 OR1491-2386/

8632851 00554891-010400

TRACT F KEY LARGO NORTH PB7-22 OR838-285/87 0R915-69/70 OR971-

814/150/T OR1077-180/82 0R1106-795/960 0R1131-196/970 OR1304-

1457/58 0R1491-2386/91 0R17

8785356 00523382-000700PT BAY HAMMOCK SUBD PB7-35 (LANDS LYING N'LY LEGAL LIMIT LINELESS SANCTUARY NO'S 1 THRU 6) 0R1236-13/17Q/0(LG) .

8785364 00523382-000800PT BAY HAMMOCK SUBD PB7-35 (LANDS LYING S'LY LEGAL LIMIT LINELESS BAY HAMMOCK DR) OR1073-692/696Q/O 0R1236-13/17Q/0


A RESOLUTION OF THE KEY LARGO WASTEWATERTREATMENT DISTRICT APPROVING THE REMOVALOF TWENTY-NINE TAX PARCELS FROM THE 2008 NON-AD VALOREM ASSESSMENT WHERE THE ASSESSEDVALUE IS BELOW THE THRESHOLD FOR WHICH ATAX BILL IS GENERATED BY THE MONROE COUNTYTAX COLLECTOR; AND PROVIDING FORAPPLICABILITY AND AN EFFECTIVE DATE.




NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OFCOMMISSIONERS OF THE KEY LARGO WASTEWATER TREATMENTDISTRICT THAT THE PARCELS LISTED IN EXHIBIT "A" BE HEREBY


Section 1. If, at a later date, the owners or their successors apply to theDistrict for the provision of Wastewater Service to such anExempted Parcel and the District provides WastewaterService to such an Exempted Parcel, the then-currentowner(s) shall be required to pay to the District an amountfairly representing the special benefit that the Tax Parcelwill receive, as determined by the District. The amountcharged at the time of such later connection is expected tobe significantly greater than the Non-Ad Valoremassessment imposed in the year in which the parcel wasinitially assessed.







AYE NAY

Chairman Steve GibbsCommissionerDavid AsdourianCommissionerNorman HigginsCommissionerRobert MajeskaCommissioner Andrew Tobin

The Chairman thereupon declared Resolution No. 07-03-14 duly passed and adopted the 18'̂ ' dayof March 2014.


BY:



Carol Walker, District Clerk GeneralCounsel,Ray Giglio

SEAL

Page 2 of2

Resolution 07-03-14

Exhibit A


1096695 00087780-00000032 61 39 ISLAND OF KEY LARGO FT LOT 22 PB1-68 (PARCEL 110) G63-79/80 OR1095-2036/37WILL 0R1928-2193Q/C

1539449 00439750-000000BK 1 LT1 THOMPSONS SUBD-KEY LARGO PB1-147 G33-333 OR651-

92D/C CASE NO 79-216-CP-23 OR965-1247 OR867-1103 OR883-476Q/C

1539686 00439990-000000BK 2 LT 3 THOMPSONS SUBD-KEY LARGO PB1-147 G35-283-284 OR295-

29 OR1496-946T/D OR1813-72 OR2532-2281

1539872 00440180-000000BK 2 LT 23 THOMPSONS SUBD-KEY LARGO PB1-147 D4-467 OR878-

1645/1646(CASE-27672 DADE CO) OR2408-1226/28P/R OR2436-608/101541664 00441970-000000 THOMPSONS SUBD-KEY LARGO PB1-147 LOT 19 SQR 9 OR427-788

1541770 00442080-000000 THOMPSONS SUBD-KEY LARGO FBI-147 LOT 8 SQR 10 OR427-788

1614556 00496640-000000BK 1 LT 13 LAZY LAGOON-KEY LARGO PB2-126 G53-219-220 OR467-309

OR1093-123/28PR

1614572 00496660-000000BK 1 LT 15 LAZY LAGOON-KEY LARGO PB2-126 G74-467/468 OR839-

1959L/E 0R2133-888/89

1614599 00496680-000000BK 1 LT 17 LAZY LAGOON-KEY LARGO PB2-126 G58-398/399 OR839-

1958L/E 0R2133-888/89

1620033 00502170-000000KEY LARGO BEACH PB2-149 KEY LARGO W 30' LOT 12 BK 4 OR452-

618/19 OR600-571D/C OR1572-215(0W)

1639711 00520470-000000 BK 1 LT 1 MARION PARK PB4-113 KEY LARGO OR391-790 OR392-965-Q



1640212 00520970-000000BK 6 LT 7 MARION PARK PB4-113 KEY LARGO OR391-790 OR392-965-QOR1780-273(CTT)

1649562 00530350-000000

BK 2 N 25FT LT 2 HOLIDAY HOMESITES PB2-168 KEY LARGO OR404-

768/69 OR825-670 OR1095-750/51 OR1119-2055 OR1213-904 OR1309-

819/20 OR1928-1449/50 OR2372-2

1649571 00530360-000000HOLIDAY HOMESITES PB2-168 KEY LARGO S25FT LOT 2 BLK 2 OR622-65

OR760-666 0R1119-479/81 PR(JB)

1649856 00530640-000000

BK 6 LT 5 HOLIDAY HOMESITES PB2-168 KEY LARGO OR279-7 OR798-

1607 OR823-550/551 OR824-1157Q/C OR841-160/161 OR850-2494D/C

OR1387-900/01TR(CW) OR1425-13

1649864 00530650-000000

BK 6 LT 6 HOLIDAY HOMESITES PB2-168 KEY LARGO OR202-499/00OR1329-2115 OR1343-1580C 0R2103-1853/55 OR2402-797AFF OR2402-

798 OR2402-799

1649872 00530660-000000 BK 6 LT 7 HOLIDAY HOMESITES PB2-168 KEY LARGO OR6-420/21 OR699-

647 OR1033-169 0R1458-1902/05TR OR1684-1075/78C OR2009-358(CW)

1650013 00530810-000000BK 7 LT 1 HOLIDAY HOMESITES PB2-168 OR620-870 OR1219-1943(JB)OR1241-1641/43(CMS) OR1270-647Q/C(LG) OR1781-1128/29Q/C(CTT)

1650030 00530830-000000 HOLIDAY HOMESITES PB2-168 KEY LARGO OR45-34

1650064 00530860-000000BK 7 LT 6 HOLIDAY HOMESITES PB2-168 KEY LARGO OR54-177 OR1227-207/208P/R

1650285 00531090-000000BK 8 LT 8 HOLIDAY HOMESITES PB2-168 KEY LARGO OR68-478 OR772-1212 0R1522-1363(CW)

1650315 00531120-000000BK 8 LT 11 HOLIDAY HOMESITES PB2-168 KEY LARGO OR29-407 OR97-

255 OR792-362 OR841-163 OR924-2293 OR1407-472/73

1650323 00531130-000000BK 8 LT 12 HOLIDAY HOMESITES PB2-168 KEY LARGO OR29-407 OR97-

255 OR792-362 OR841-163 OR924-2293 OR1407-472/73

1650447 00531250-000000BK 9 LT 3 HOLIDAY HOMESITES PB2-168 KEY LARGO OR54-178 OR1953-2320 OR1953-2321AFF(CTT)

1650498 00531300-000000BK 9 LT 8 HOLIDAY HOMESITES PB2-168 KEY LARGO OR105-168/69OR765-163 OR1371-2068 OR1830-983Q/C OR2159-437Q/C

Page 1 of 2

Resolution 07-03-14

Exhibit A

1650692 00531500-000000

BK 10 LT 7 HOLIDAY HOMESITES PB2-168 KEY LARGO OR23-275-276

OR724-27-28 OR765-1292 OR1152-375P/R(CSP) OR1152-376/77WILL(CSP)0R1152-379D/C(CSP) 0R1152

8785151 00479501-000201PART OF TRACT B PLANTERS POINTE PB7-45 (.41 AC) 0R1137-2405(SEWAGE TREATMENT SITE) 0R1139-2385Q/C

Pagfe 2 of 2



TREATMENT DISTRICT APPROVING THE REMOVALOF TWENTY-ONE TAX PARCELS FROM THE 2009 NON-AD VALOREM ASSESSMENT WHERE THE ASSESSEDVALUE IS BELOW THE THRESHOLD FOR WHICH A






NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OFCOMMISSIONERS OF THE KEY LARGO WASTEWATER TREATMENTDISTRICT THAT THE PARCELS LISTED IN EXHIBIT "A" BE HEREBYREMOVED FROM THE 2009 ASSESSMENT ROLL:

Section 1. If, at a laterdate, the owners or their successors applyto theDistrict for the provision of Wastewater Service to such anExempted Parcel and the District provides WastewaterService to such an Exempted Parcel, the then-currentowner(s) shall be required to pay to the District an amountfairly representing the special benefit that the Tax Parcelwill receive, as determined by the District. The amountcharged at the time of such later connection is expected tobe significantly greater than the Non-Ad Valoremassessment imposed in the year in which the parcel wasinitially assessed.

Section2. The District hereby authorizes the Monroe County TaxCollector to credit all Non-Ad Valorem wastewaterassessments and any fees associated with any taxcertificates that may have been issued due to the Districtswastewater assessment.


This resolution shall teike effect upon adoption by theBoard of Commissioners.


The foregoing Resolution was offered by Commissioner , who moved itsapproval. The motionwas seconded by Commissioner , and beingput to a votethe result was as follows:

AYE NAY

Chairman Steve GibbsCommissioner DavidAsdourianCommissionerNorman HigginsCommissionerRobertMajeskaCommissioner Andrew Tobin

The Chairman thereupon declared Resolution No. 08-03-14 duly passed andadopted the 18^dayofMarch 2014.


BY:




SEAL

Page 2 of2

Resolution 08-03-14

Exhibit A


1101354 00089460-00000027-62-38 ISLAND OF KEY LARGO PB1-64 PART OF LOT 2 (3.13AC) OR180-528/530 OR1047-1982/1985C{CMS)

1101729 00089860-00000027 62 38 ISLAND OF KEY LARGO BAY BTM WLY OF & ADJ PT TR 3 PLAT

OF SURVEY ELLIS PROPERTYOR628-286/88 0R1336-1317/19(CW)

1544744 00445050-000000BK 13 LT 12 PALMA SOLA PB1-115 KEY LARGO OR495-710-712 OR1321-

1138D/C OR1321-1140/43P/R

1546321 00446660-000000OCEAN PARK VILLAGE PB4-14 KEY LARGO SI/2 LOT 9 BK 8 OR450-

97/98 0R1597-1959(CW) OR1712-1193(JMH)

1546330 00446670-000000BK 8 LT 10 OCEAN PARK VILLAGE PB4-14 KEY LARGO OR450-97-980R1597-1959(CW) 0R1712-1193(JMH)

1585394 00478840-000100

BK 2 PT LT 24 AND PT ALLEY TAVERNIER KEY LARGO PB1-105 0R411-362(RES NO 33-1968) OR478-193 OR504-395 0R1537-2289/94 OR1686-879/80PR OR2189-234D/C 0R21

1592170 00482550-000000BK 2 LT 2 TAVERNIER PARK KEY LARGO PB3-169 OR331-282 OR1409-

1247(JB) OR1409-1247(JB)

1599832 00487380-000000BK LT 19 TAVERNIER BEND SUB KEY LARGO OR459-74 OR843-922OR829-585 OR1491-1543DC(CW) 0R1499-1087/90LET(JB)

1608602 00492400-000000

PT SQR 5 RE-SUB SEASIDE PB2-10 KEY LARGO-LOTS DESIGNATEDFROM ORIGINAL PLAT PB1-67 AS LOT 1 PT LT2 SQR 5 OR119-112/113

OR2198-498D/C OR2215-2438/2439

1608611 00492410-000000

PT SQR 5 RE-SUB SEASIDE PB2-10 KEY LARGO-LOTS DESIGNATEDFROM ORIGINAL PLAT PB1-97 AS LT 3 & PT LT 2 SQR 5 0R119-112/113OR2198-498D/C OR2215-2438/243

1635987 00516730-000000BK 5 LT 33 BAY HAVEN SEC 1 PB2-28 KEY LARGO G28-6/7 OR861-1653OR1073-1444P/R 0R2197-1846/1870DEC OR2312-1281/83DEC

1636282 00517030-000000

BK 6 LT 27 BAY HAVEN SEC 2 PB2-34 KEY LARGO OR308-101 OR1374-818/19 OR1632-1678/79Q/C OR1632-1680/84/AFF 0R2197-1846/1870DECOR2312-1281/83DEC

1636291 00517040-000000

BK 6 LT 28 BAY HAVEN SEC 2 PB2-34 KEY LARGO OR308-101 OR1374-818/19 OR1632-1678/79Q/C 0R1632-1680/84/AFF 0R2197-1846/1870DECOR2312-1281/83DEC

1636304 00517050-000000

BK 6 LT 29 BAY HAVEN SEC 2 PB2-34 KEY LARGO E6-261 OR878-1581OR1374-818/19 0R1632-1678/79Q/C OR1632-1680/84/AFF OR2197-1846/1870DEC OR2312-1281/83DEC

1636312 00517060-000000

BK 6 LT 30 BAY HAVEN SEC 2 PB2-34 KEY LARGO E6-261 OR878-1581OR1374-818/19 0R1632-1678/79Q/C 0R1632-1680/84/AFF OR2197-1846/1870DEC OR2312-1281/83DEC

1636436 00517180-000000

BK 7 LT 2 BAY HAVEN SEC 3 PB2-41 KEY LARGO G23-263 OR609-506OR609-504 OR793-1824D/C OR1130-1851 OR1OR1130-1852D/C OR1260-1899-/AFF 0R1260-1900D/C 0

1636690 00517440-000000BK 7 LT 28 BAY HAVEN SEC 3 PB2-41 KEY LARGO OR560-545 OR2197-1846/70DEC OR2312-1281/83DEC OR2530-1530/31

1636827 00517570-000000

BK 8 LT 13 BAY HAVEN SEC 3 PB2-41 KEY LARGO OR375-692/693OR2197-1846/1870DEC OR2312-1281/83DEC OR2557-558LET/ADMOR2563-673/74

1638722 00519480-000000

BK 18 LT 1 BAY HAVEN SEC 4 PB 2-79 KEY LARGO PB3-14 OR417-215/217OR1547-1401/02PET CASE-98-20072-CP-10 0R1547-1411/20WILL OR1609-243/46P/R OR2304-737

1680541 00555011-000600THE HARBORAGE KEY LARGO PB 6-46 LOT 6 & 2.00% COMMONELEMENTS OR632-85

8770707 00555231-001600PARCEL A SECOND CORRECTED PLAT OF CORAL COAST PB7-63OR2197-1508/1537DEC




OF TWO TAX PARCELS FROM THE 2012 NON-AD





WHEREAS, the eissessed value of the Tax Parcels listed in Section 1 asdetermined by the Monroe County Property Appraiser is below the threshold forwhich the Monroe Coimty Tax Collector will issue an annual tax bill; and


WHEREAS, the District has determined that it will not provide wastewaterinfrastructure to serve the Tax Parcels shown in Section 1.


DISTRICT THAT THE PARCELS LISTED IN SECTION 1 BE HEREBY

REMOVED FROM THE 2012 ASSESSMENT ROLL;

Section 1.

AK^: 1697222

Parcel ID: 00569041-010000

Legal Description: BK LT 113 OCEAN REEF SHORES KEY LARGOPB6-75 OR779-696 OR792-1632 OR813-800/820

OR989-779 OR995-907 OR1021-2393 OR1021-

2403AFF OR1106-1762AFF OR1155

AK#: 8756071

Parcel ID: 00479501-000100

Legal Description: PORTION OF TRACT A PLANTERS POINTE PB7-45 OR1106-1234 OR1234-763/769

Section 2. If, at a later date, the owners or their successors apply to theDistrict for the provision of Wastewater Service to such anExempted Parcel and the District provides WastewaterService to such an Exempted Parcel, the then-currentowner(s) shall be required to pay to the District an amountfairly representing the special benefit that the Tax Parcelwill receive, as determined by the District. The amoimt

charged at the time of such later connection is expected tobe significantly greater than the Non-Ad Valoremassessment imposed in the year in which the parcel wasinitially assessed.




This resolution shall take effect upon adoption by theBoard of Commissioners,



AYE NAY

Chairman Steve GibbsCommissioner David AsdourianCommissionerNorman HigginsCommissioner Robert MajeskaCommissioner Andrew Tobin

The Chairman thereupon declared Resolution No. 09-03-14 duly passed and adopted the 18^ dayofMarch 2014.


BY:




SEAL

Page 2 of2


Agenda Request Form

Meeting Date: March 18, 2014 Agenda Item No.

[] PUBLIC HEARING [] RESOLUTION

[X] DISCUSSION [] BID/RFP AWARD

[ ] GENERAL APPROVAL OF ITEM [ ] CONSENT AGENDA

[ ] Other:

SUBJECT: Reclaimed water project authorization for Weiler Engineering.

RECOMMENDED MOTION/ACTION: Discussion possible action.

Approved by General Manager ^ Date:

Originating Department:

Department Review:[x] District Counsel[x] General Manag^^^^"[ ] Finance

Costs: $245,331

Funding Source:

[ ] Engineering[ ] Clerk[ ] Operations Manager,

Attachments:

Project cost estimateMayfield project listWork Auth. Storage & PumpingWorth Auth. Distribution

Advertised:

Date:Paper:[X] Not Required

Summarv Expianation/Background:

It is possible that a requirement of Mayfield funding this year is that is be spent on "new projects". Rather than forfeit$17 million, staff strongly recommends that the District have new projects lined up. All the proposed projects arebeneficial to the District in terms ofincreasing efficiencyor operational capability. However,the only one thatwillhavea direct financial benefit to our customers is the reclaimed water project. This project will generate an estimated$300,000 per year in revenue which can be used to offset treatment costs and lower bills for all ofour customers. TheDistrict can also provide reclaimed water cheaper than the FKAA can provide irrigation water. So the project will alsosave our reclaimed customers money.


• Aporoved • Tabled • Disapproved • Recommendation Revised

Cost Esimatefor Reclaimed Water Transmission Mains North Distribution Main South Distribution Main

Item # Item Unit Unit Price Quantity Total Price Quantity Total Price

1 2" DR-9 HDPE/PVC SDR21/PVC C-900 LF $ 30.00 0 $ 0 $

2 4" DR-9 HDPE/PVC SDR21/PVC C-900 LF $ 35.00 6,200 $ 217,000.00 6,600 $ 231,000.00

3 6- DR-9 HDPE/PVC SDR21/PVC C-900 LF $ 40.00 8,850 $ 354,000.00 10,450 $ 418,000.00

4 8- DR-9 HDPE/PVC SDR21/PVC C-900 LF $ 45.00 9,700 $ 436,500.00 12,400 S 558,000.00

5 12" DR-9 HDPE/PVC SDR21/PVC C-900 LS $ 65.00 0 $ 19,100 $ 1,241,500.00

6 8" DR-9 Subaqueous Channel Crossing LF $ 100.00 200 $ 20,000.00 0 $

7 4" HOPE Highway Crossings. HDD LF $ 100.00 600 $ 60,000.00 600 $ 60,000.00

8 2" Valve & Box EA $ 650.00 0 $ 0 $

9 4" Valve & Box LF $ 750,00 5 $ 3,750.00 7 $ 5,250.00

10 6" Valve & Box LF $ 850.00 2 $ 1,700.00 2 $ 1,700.00

11 8" Valve & Box EA $ 1,050.00 2 $ 2,100.00 4 $ 4,200.00

12 12" Valve & Box EA $ 1,250.00 3 $ 3,750.00 4 $ 5,000.00

13 ARV and ARV Manhole EA $ 5,000.00 2 $ 10,000.00 2 $ 10,000.00

Subtotal Excludinq US1 Restoration $ 1,108,800.00 S 2,534,650.00

14 US 1 Restoration SY $ 50.00 41,250 $ 2.062.500.00 80,917 $ 4.045,833.33

Subtotal Including US1 Restoration S 3,171,300.00 5 6,580,483.33

15 Mobilization LS 5% 1 $ 158,565.00 1 $ 329,024.17

16 Bonds and Insurance LS 2.5% 1 $ 79,282.50 1 $ 164,512.08

17 Consulting Engineer Design and Permitting (Weiler) LS 5% 1 $ 55,440.00 1 $ 126,732.50

18 Construction Engineering Inspections (Weiler) LS 6.5% 1 $ 72,072.00 1 $ 164,752.25

19 Limited Survey and Qeotechnical Exploration LS 1.25% 1 $ 13,860.00 $ 31,683.13

20 Project Administative Costs and Permit Fees (KLWTD) LS 2,5% 1 $ 27.720.00 1 $ 63,366.25

SubTotal Distribution Piping $ 3^8.239.S0 $ 7,460,553.71

Cost Esimate for Reclaimed Water Storage and Pumping SystemUnit Unit Price Quantity Total Price

1 Site Grading and Drainage LS $ 30,000.00 $ 30,000.00

2 Tank Foundation LS $ 62,500.00 $ 62,500.00

3 Pre-Stressed Storage Tank LS $ 388,000.00 $ 388,000.00

4 Hydropneumatic Pumping System LS $ 175,000.00 $ 175,000.00

5 Electrical LS $ 75,000.00 $ 75,000.00

6 Yard Piping LS $ 33,750.00 $ 33,750.00

7 Mobilization LS $ 57,318.75 1 $ 57,318.75

8 Bonds and Insurance LS $ 20,539.22 1 $ 20,539.22

9 Consulting Engineer Design and Permitting (Weiler) LS $ 63.158.10 1 S 63,158.10

10 Construction Engineering Inspections (Weiler) LS S 42,033.75 1 $ 42,033.75

11 Limited Survey and Geotechnical Exploration LS $ 3,500.00 1 $ 3,500.00

12 Project Administative Costs and Permit Fees (KLWTD) LS $ 21,052.70 1 $ 21,052.70

SubTotal $ 971,852.52

TOTAL COST ESTIMATE FOR RECLAIMED WATER PROJECT: S 12,010,645.7220% CONTINGENCY: $ 2,402,129.14

GRAND TOTAL COST ESTIMATE FOR RECLAIMED WATER PROJECT: $ 14,412,774.87

Consulting Engineer Design and Permitting $245,331

KEY LARGO WASTEWATER TREATMENT DISTRia

NEW PROJECTS

PREPARED BY: M. BLANK,PE

DATE: FEBRUARY 26, 2014

ASSUMESTATE MONEYMUST BE USED FOR NEW PROJECTS YEARl YEAR 2 YEMt3 GRAND TOTAL

PROJECT DESatlJmON COST ESTIMATE TOTAL MAYFIEID OTHER TOTAL JYIAYFJELD OTHER TOTAL MAYFJELD OTHER TOTAL MAYFIEID OTHER

Estimated Project Costs - Collection System(1)Low Pressure Coiiection/Transmission System 2,570,000 2,570,000 1,570,000 1,000,000 • -

2,570,000 1,570,000 1,000,000

Service Connection Revisions 1,000,000 1,000,000 1,000,000 - -1,000,000 1,000,000

- (1)

Vacuum Pit Monitoring System 7,000,000 7,000,000 7,000,000 - -7,000,000 7,000,000

-(2)

Grinder Pumps Commercial Properties 5,000,000 2,776,000 2,776,000 2,224,000 2,224,000 5,000,000 5,000,000-

(4)

Ocean BayDriveVacuum Main Rehabilitation 1,000,000 1,000,000 1,000,000 -1,000,000 1,000,000

-(4)

Onsite systems for outlying properties 1,000,000 1,000,000 1,000,000-

1,000,000 1,000,000 " 14]

Estimated Project Costs -Wastewater Treatment PlantSludge Handling System 4,100,000 4,100,000 2,788,000 1,312,000 - -

4,100,000 2,788,000 1,312,000 [1]

Sludge Handling System - Equipment Purchase 1,000,000 1,000,000 680,000 320,000- •

1,000,000 680,000 320,000 [4]

Plant Inteiiipro ii SCADA Upgrade 400,000 400,000 400,000 - -

400,000 400,000• (21

Vacuum Station E Upgrades 100,000 100,000 100,000- -

100,000 100,000 [2]

Estimated Project Costs - Modifications Included in isiamorada ILAChlorine Contact Chamber 200,000 200,000 136,000 64,000 - -

200,000 136,000 64,000 [21

Upgrade Odor Control 200,000 200,000 136,000 64,000 - -200,000 136,000 64,000 [21

Upgrade to 300 HP Blower 400,000 400,000 272,000 128,000 - -400,000 272,000 128,000 [21

Upgrade Chemical Feed System 325,000 325,000 221,000 104,000 - -325,000 221,000 104,000 [2]

FullyEnclosed Headworks 325,000 325,000 221,000 104,000- "

325,000 221,000 104,000 [21

Reclaimed Water System[31Storage and Pumping System 1,200,000 1,200,000 1,200,000 - -

1,200,000 1,200,000-

North Distribution Main 4,320,000 - 4,320,000 4,320,000 4,320,000 4,320,000- [31

South Distribution Main 9,000,000 2,942,000 2,942,000 6,058,000 6,058,000-

9,000,000 9,000,000- [31

Manatee Bay Sewer improvements 5,000,000 - 5,000,000 5,000,000 5,000,000 5,000,000 - [41

Wastewater Administration Building 3,000,000 -3,000,000 1,956,000 1,044,000 3,000,000 1,956,000 1,044,000 (41

Miscellaneous System Control Upgrades 2,000,000 "

2,000,000*

2,000,000 2,000,000 2,000,000 (41

49,140,000 19,312,000 17,000,000 2,312,000 131,284,000 12,500,000 784,000 16,544,000 13,500,000 3,044,000 49,140,000 43,mo,ooo 6,140,0ta

[1] The District has already committed to these projects for the upcoming year.[21 TheDistrict hadplanned to defertheseprojects andimplement themas needed. However, cangoforward iffunding mustbe usedfornewprojects.[3] The reclaimed water project would generate anestimated $200,000 peryearinrevenue ifcompieted. itwiii only goforward iffunding becomes available andmust beused fornewprojects.(4) Willgo forward with projects based on the availabilityof funding.

WORM AUTHORIZATION WEC14-01

RECLAIMED WATER STORAGE AND PUMPING SYSTEM DESIGN

This Task Order, made as of this day of , 2014, will be a supplementto and made a part of, the Agreement for Professional Sen/ices, dated December 9, 2003, between the KEYLARGO WASTEWATER TREATMENT DISTRICT (DISTRICT), and THE WEILER ENINEERINGCORPORATION (ENGINEER/WEC).

ARTICLE 1 - SCOPE OF SERVICES

WEC will provide the DISTRICT with professional engineering sen/ices for the planning, design, and permittingphases forthe reclaimed waterstorage and pumping system as outlined in this Scope of Services. This will bereferred to as the PROJECT to which this Agreement applies. These services will include serving as theDISTRICT'S professional engineering representative for the PROJECT, providing professional engineeringconsultation and advice in furnishing customary engineering sen/ices.

A. Complete Project Description

The DISTRICT has determined that it is in the best interest of the DISTRICT and the environment to providereclaimed water to certain properties located within the DISTRICT. These properties are generally locatedadjacent to the US Highway 1 right of way from the Cemex Plant at approximately mile marker 92.5 to theKey Largo Elementary School at approximately mile marker 104.8. Highway crossings to serve properties onboth sides of the highway will be included in the design. A branch line to provide irrigation water to HarryHarris Park will be included in the design, pending direction from the DISTRICT. The anticipated total lengthof reclaimed water distribution main will be approximately 13.5 miles. Permits from FDEP and FDOT will beneeded for this portion of the project. Additional permitting may be required for the anticipated direction drillcrossing of the Marvin D. Adams waterway.

Modifications at the wastewater treatment plant will be needed for installation of a reclaimed waterstorage tank, a hydropneumatic tank and reclaimed water pumps. These modifications will require aMajor Modification to the existing WWTP Operating Permit and an Environmental Resources Permit,both issued through FDEP.

Permitting of the reclaimed water project through the FDEP is not anticipated to be difficult. TheDepartment encourages the reuse of treated effluent where feasible. Due to recent improvements in theUS 1 corridor, the design of the distribution main will need to minimize cutting of new pavement in theroadway and the Heritage Trail in many locations. Close coordination with FDOT will be needed toensure that the interests of all stakeholders area protected.

For this phase of the PROJECT, WEC will prepare a preliminary design report as described belowto estimate thestorage and pumpingrequirements for the PROJECT and will prepare the construction documents for the portionof the reclaimed water system to be constructed within the confines of the WWTPsite.

B. Scope of Services

The Project will include the following sen/ices to complete the design and permitting:

Task 1 - Project Administration and Management

This task focuses on the administration of the project including project setup and tracking, reporting, client

Reclaimed Water Distribution System Page 1 of 8

interface, contracting with sub-consultants, project scheduling, and project invoicing.

Task 2 - PreUminary Design Report

WEC will produce a reclaimed water conceptual report, summarizing estimated capital costs, operationand maintenance costs, revenue to be generated from the sale of reclaimed water and the potentialenvironmental impacts of the project. A preliminary layout of the reclaimed water distribution system willbe provided.

Specific tasks included in this preliminary engineering report will include but are not limited to:

1. WEC will review existing KLWTD data gathered from reports, maps, aerials, surveys, and the MonroeCounty Property Appraiser's Office data, along with a review of the requirements of the agencies havingjurisdiction over this project.

2. WEC will utilize existing irrigation water flows obtained from existing FKAA reports and estimated future flowsbased on dimensions and uses of properties in the sen/ice area to determine the overall flow rate for thisproject and from each commercial establishment, park, school, etc.

3. WEC, in cooperation with District staff, will determine which parcels within the proposed service areawill be provided with reclaimed water.

4. WEC will prepare a preliminary layoutof the proposed reclaimed water distributions system. This will includeall areas to be served with estimated flow nodes identified. WEC will identify potential conflicts withother utilities and determine where special construction techniques need to be utilized. WEC will alsooutline any required easements and/or temporary construction easements.

5. WEC will prepare a preliminary cost analysis based on the layout and determine the life cycle cost benefit forthe sale of reclaimed water.

6. WEC will prepare a design report outlining these findings and conclusions. The report will include a draftlayout of the system, the preliminary design, permit requirements, and conclusions andrecommendations for further execution of the project.

7. WEC will meet with the DISTRICT and discuss the report and obtain approval for continuationof the project.

Task 3 - Survey and Geotechnical Investigations

This task includes determining what survey services will be required, based on the degree of changesand improvements since the last survey conducted by the District. WEC will recommend the minimumsurvey required to collect the necessary field data for the design. It is not anticipated that geotechnicalinvestigation will be needed with the possible exception of areas where deep directional drillingtechniques will be required. WEC will identify such area, if any. Specific items include:

Coordinate with a survey consultant to providethe necessary sun/ey information including:

WWTP site survey will be limited to the area where the storage tank and pumping system will belocated. The survey will collect horizontal and vertical locations of existing features includingbuildings, structures, tanks, paving and drainage features.

Establish control references with horizontal and vertical data along the route thetransmission/distribution route. The controls will be comprised of a permanent reference markthat is recoverable during a construction phase and which will be referenced on the drawings.


a. The horizontal coordinates will be relevant to the North AmericanDatum of 1983 (NAD 83), East Zone, current adjustment, and will be adjusted andreferenced to the National Geodetic Survey (NGS) control network utilizing GPS andcertified to Third Order, Class 1, as defined by the Federal Geodetic ControlCommittee.

b. The vertical datum shall be relative to the National Geodetic Vertical Datum of 1929

(NGVD1929) and referenced to published benchmarks established by NGS. The newcontrol benchmarks will be established as defined by the Federal Geodetic ControlCommittee where the maximum allowable error of closure shall not exceed +- 0.05

times the square root of the length of the circuit in miles.

A site map will be provided in AutoCad, Version as required, suitable to serve as the base file fordesign of the proposed improvements. All data points will be provided in a manner so that digitalterrain mapping (DTM) can be utilized in AutoCad, Version as required.

Obtain the services of a geotechnical engineer and perform deep borings as necessary for proper foundationdesign. Review the geotechnical report to be sure that it includes site conditions and blow counts at eachlocation, all of the testing and sampling methods, the soil classifications at each location, the depth ofgroundwater at the time of the exploration, and any necessary geotechnical recommendations for theconstruction of the reclaimed water storage and pumping system.

Task 4 • Preparation of Construction Documents

This task consists of the engineering and the development of plans and specifications necessary toconstruct this project. Specific items include:

1. WEC will prepare the construction documents in accordance with standard accepted practicesgoverning utility design. These documents will include plan views of the entire project and profileviews of conflicts, channel crossings and other areas where profile views are desired. The plans willbe based on a 1" = 20' scale on 22" x 34" size sheets. These drawings can be half-sized to 11" x 17"drawings. These drawings will include all of the survey data and will show the location of the proposedreclaimed water storage tank and pumping facilities and the piping located within the WWTPsite.

2. WEC will prepare contract documents in accordance with the DISTRICT'S previous projects andwill utilize the EJCDC format. The front-end contracts portion of the contract documents will beprovided by the DISTRICT and will be reviewed and modified for this particularproject by WEC.

3. Sets of plans will be developed for the project and will be submitted at the 30%, 60% and 100%design levels. Each stage of the submittal will contain the following information:

a. 30% Submittal

Plan View

• Proposed location of tanks, pumps and infrastructure.

• Civil, mechanical, structural and electrical sheets will be set up• North arrow with appropriate direction. North arrow should never be pointing down passing

the horizontal (exceptions may apply).• Existing utilities and structures labeled.


• Line types correctly set:• proposed improvements• existing structures and utilities

Profiles (where needed for pioino)

• Grid with elevations.

• Stations in profiles shall match with station in plan view.• Match lines in profiles shall match with match lines in plan view.• Continuation notes in profiles shall match with continuation notes in plan view.

b. 60% Submittal - Shall contain modifications from 30% submittai revisions and:

Plan Views

• The 60% design will contain civil, mechanical, structural and electrical elements. Standarddetails and construction notes as well as specific design drawings will be provided. This setwill reflect Districtinput from the 30% design review as appropriate. A 60% design reviewmeeting will be held at the District offices.

Section Views

• Sections of foundations, tanks and structures, as needed

Profiles (where needed)

• Grade line acquired from surface file.• Correct elevations based on location of grade line.• Existing utilities crossing with correct symbols (sizes), indicating type of utility, size of

utility, and material (if available), all of these crossings should be set at the correctelevation indicated by record drawings.

• Pipe layout, graphically indicating top and bottom of pipe, and center of pipe. Layout shallconsider minimum clearances between existing utilities.

• Text indicating length, diameter, size, and slope of pipe shown in profile.• Text indicating invert elevations in NGVD at beginning, intermediate and end of sewer

line.

• Text indicating station and offset and invert elevation of mains and branches,valves and other fittings

c. 100% Submittal - Shall contain modifications from 60% submittal reviews and:

Plan View

• WEC will finalize the design, incorporating any District comments as appropriate and willinclude all general notes and standard details as required. The complete Project Manual,design drawings and bid package will be prepared and presented to the District. Five competesets of signed and sealed documents and one electronic copy will be provide to the District.

Profile (where needed)

• Restoration call outs and description.• Text indicating clearances between proposed improvements and existing utilities.• Text indication station and offset, invert elevation, and street location where a main/branch

connection is being done.


4. WEC will submit an Engineer's Opinion of Probable Construction Cost for the project at the30%, 60% and 100% plan completion levels.

Task 5 - Permitting

WEC shall schedule a pre-application meeting with the associated regulatory agencies to discussthe project requirements and inform the DISTRICT of the date and time. The DISTRICT mayelect to attend in person or by telephone conference call. WEC shall provide minutes of the meetingto the DISTRICT in a summary of the findings with the 30% submittal.

WEC shall prepare and submit all required permit applications associated with the project toapplicable regulatory agencies including but not limited to the FDEP and SFWf\/ID and will provideadvice to the DISTRICT regarding the timing of permit application submittals with the goal of obtainingpermits prior to bidding. WEC shall respond to requests for additional information received as aresult of the submittal packages. All permit fees shall be paid for by the DISTRICT directly to theagency.

Submission of permit applications will take place during the 60% Design phase.

ARTICLE 2 - METHOD OF PAYMENT

As consideration for providing the services enumerated in Article 1, the DISTRICT shall pay theWEC fees as described below:

A. Design Phase

1. The DISTRICT shall pay for the services enumerated in Article 1, Section B - Scope of Services,Tasks 1,2,4,5 and 6, on an hourly rate basis not to exceed $245,331.00, without DISTRICTauthorization.

2. The DISTRICT shall pay WEC for direct expenses as outlined in task 3 for survey andgeotechnical services and such as travel expenses outside of Monroe, Charlotte or LeeCounties, printing and photocopying, electrical, mechanical services and utility locatingservices. This amount does not include costs of any survey or geotechnical exploration thatmay be needed. This will be billed on a cost basis as outlined in the Agreement not to exceed$8,269.00 without authorization by the DISTRICT.

These fees have been determined in accordance with the Scope of Work breakdown attached. Thisproposal does not include the provision of the following items:

1. Any hydrogeologic work required for the design of dewatering systems or to evaluate the impact ofconstruction dewatering systems for contamination sites within a quarter mite radius of the projectsite.

2. Easement acquisitions and legal work as required.

3. Payment of permitting fees.

4. On-site Irrigation system designs.

5. Bidding Assistance


6. Construction services.

ARTICLE 3 - TIME OF COMPLETION

The design and permitting for this project will be completed in approximately 16 weeks but may vary dependingon District and regulatory review times. While the 30%, 60% and 100% submittals are sequential, the 30%Design and Survey will run concurrently and the 30% plans can begin priorto the finished survey. Followingare our estimated times to complete each phase.

Preliminary Design Report - 3 Weeks

Survey & Geotechnical Investigation - Concurrent with 30% Design

Submittal of 30% Drawings after receipt of the approved Design Report - 4 Weeks

Submittal of 60% Drawings after receipt of approval of 30% Drawings - 8 Weeks

Submittal of 100% Drawings after receipt of approval of the 60% Drawings - 3 Weeks

ARTICLE 4 - DATA OR ASSISTANCE TO BE PROVIDED BY DISTRICT

The following documents need to be provided by the DISTRICT to WEC for assistance in designing thisproject:

1. Copies of all reports pertinent to the design of this project.

2. A copy of the contract portion of the Contract Documents in Word format as developed forprevious projects.

3. Provide assistance with regulatory agencies and pay all permitting fees.

4. Review all submittals made by WEC in a timely manner.

5. Provide any standards which the DISTRICT has developed for the construction of vacuum, gravity, andlow pressure systems along with any standard specifications the DISTRICT would like to use. It isanticipated that the construction details as they currently exist will be utilized for this project.

6. Provide a certified copy of the US 1 corridor survey as necessary for this assignment.


ARTICLE 5 - AUTHORIZATION

In WITNESS WHEREOF, the parties herewith subscribe the same in duplicate,

The Weiler Engineering Corporation KEY LARGO WASTEWATER TREATMENT DISTRICT INC

BY: BY:

Edward R. Castle, P.E.Vice President, The Weiler Engineering Corporation

ATTEST

BY:

District Clerk

Effective Date: day of , 2008.

APPROVED AS TO FORM:

District Attorney


Key Largo R^aimedWater Storage and Puming System Design &PermittingProtect

Managef

Preiimlnaiv Desinn Renort

Acquireand evaluatecurrenlIrrigation use fromFKAA recordsPreliminary layoutand sizingofreclaimedwatermains

Preliminary sizing of storage and pumping taciliUesPreparesite planlayoutand preliminaryconstruction cost estimate

Review Prellminarv Desoln Report with Olslrict staff

30% Design

Set up Civn,Mecftanical, Structural, Electrical andP&ID streets. Import survey and aa-l»ugtdrawingsDetermine locations for new tanks, structures andpiping, place ilnio CIvli slteelsStomi drainagecalculations and retention area

Updateprocessflow diagram toIncludle reclaimedwater facilities

Developlogicforreclaimedwaterpumping system,indudino automatic divarslon of reject waterComplete general notes and standard delaHsProduce yard plplno plan viewUpdate construction cost estimata

Design tevlaw willt District stall

S(l%Deslon aPennlttlnii 'Produce structural plans and sections, details

Produce electrical and P&IDsheets and detailsProduce civil Plans and sections, details

Prepare MalorModillcaitonPermit for FDEP permitPrepare Eiwlronmental ResourcesPermitApplication tor FDEP

100% Design a RreleclfgaritialFinalize structural plans and sections, detailsmnatiya mnehanlcal plans and sections, detailsFinaiizB electrical and P&ID sheets and detailsFinalize dvO Plans and sections, details

Prepare front end documentsPrepare teclwical spedflcaUons

Design Sutrtotal

Principal

1.00

37JO

S165.00

$6.105.00

Pfotesslonal Engineer Encinaeiino Intern Sf. Deslnnef

1&00

204.00

S140.00 S140.00

$20.300.00

$110.00 $85.00

$22.440.00 $15.640.00

Clerical

$75.00$8.600.00 $750.00

B.50

4.S0

"eioo

78.00

62.00

31.00

6.00

37.60

33.00

9.00

2&(10

2aoo

37.00

610.00

$71.635.001

$1,008.00 si.ooaoo

Misc. (FedEx. Postage a Freight,Etc.) S3S0J8 $350.00

Reimbursable Subtotal S1JDBJ0

Total Not-to-Exceed CostI $72.843.00|

WORM AUTHORIZATION WEC1402

RECLAIMED WATER DISTRIBUTION SYSTEM DESIGN

This Task Order, made as of this day of , 2014, wiii be a supplementto and made a part of, the Agreement for Professional Services, dated December 9, 2003, between the KEYLARGO WASTEWATER TREATMENT DISTRICT (DISTRICT), and THE WEILER ENINEERINGCORPORATION (ENGINEER/WEC).

ARTICLE 1 - SCOPE OF SERVICES

WEC will provide the DISTRICT with professional engineering sen/ices for the planning, design, and permittingphases for the reclaimed water distributions system as outiined in this Scope of Sen/ices. This will be referredto as the PROJECT to which this Agreement applies. These services wiii include serving as the DISTRICT'Sprofessional engineering representative for the PROJECT, providing professional engineering consuitationand advice in furnishing customary engineering sen/ices.

A. Project Description

The DISTRICT has determined that it is in the best interest of the DISTRICT and the environment to providereciaimed water to certain properties located within the DISTRICT. These properties are generaliy iocatedadjacent to the US Highway 1 right of way from the Cemex Plant at approximately mile marker 92.5 to theKey Largo Elementary School at approximately mile marker 104.8. Highwaycrossings to sen/e properties onboth sides of the highway wiii be included in the design. A branch line to provide irrigation water to HarryHarris Park wiii be inciuded in the design, pending direction from the DISTRICT. The anticipated total lengthof reclaimed water distribution main will be approximately 13.5 miles. Permits from FDEP and FDOT will beneeded for this portion of the project. Additional permitting may be required for the anticipated direction driilcrossing of the Marvin D. Adams waterway.

Modifications at the wastewater treatment piant wiii be needed for installation of a reclaimed waterstorage tank, a hydropneumatic tank and reclaimed water pumps. These modifications will require aMajor Modification to the existing WWTP Operating Permit and an Environmentai Resources Permit,both issued through FDEP.

Permitting of the reclaimed water project through the FDEP is not anticipated to be difficult. TheDepartment encourages the reuse of treated effluent where feasible. Due to recent improvements in theUS 1 corridor, the design of the distribution main wiii need to minimize cutting of new pavement in theroadway and the Heritage Trail in many locations. Close coordination with FDOT will be needed toensure that the interests of all stakeholders area protected.

WEC will establish the layout of the project and the size, location and grade of the reclaimed water distributionlines. This wiii includethe location of existing utilities and other facilities' locations (as are readilyavailable), whichmay impact the design of the reclaimed water distributionsystem.

B. Scope of Services

The Project wiii inciudethe foilowing sen/ices to complete the design and permitting:

Task 1 • Project Administration and Management

This task focuses on the administration of the project including project setup and tracking, reporting, client

Reclaimed Water Distribution System Page1 of 8 'I

interface, contracting with sub-consultants, project scheduling, and project invoicing.

Task 2- Preliminary Design Report (to be compieted under WEC WA 14-01)

Task 3 - Survey and Geotechnical Investigations

This task includes determining what survey services will be required, based on the degree of changesand improvements since the last survey conducted by the District. WEC will recommend the minimumsurvey required to collect the necessary field data for the design. It is not anticipated that geotechnicalinvestigation will be needed with the possible exception of areas where deep directional drillingtechniques will be required. WEC will identify such area, if any. Specific items include:

Coordinate with a sun/ey consultant to providethe necessary sun/ey information including:

Topographic digital mapping of the project corridors collected to five feet beyond the rights-of-way, or to the back of the sidewalk, whichever is greater, for the mapping corridors. The corridorswill be limited to those areas identified by WEC as in need of updated survey due to recentimprovements in the right of way. For those areas, the following data will be collected:

Cross sections will be cut perpendicular to the road centerline out of the mapping band at 100foot intervals. Elevations will be shown on the centerlines, edges of pavement, right-of-way, andbreaks in grade. Significant breaks in grade in intervals less than 100 feet shall be included.

WWTP site survey will be limited to the area where the storage tank and pumping system will belocated. The survey will collect horizontal and vertical locations of existing features includingbuildings, structures, tanks, paving and drainage features.

Establish control references with horizontal and vertical data along the route thetransmission/distribution route. The controls will be comprised of a permanent reference markthat is recoverable during a construction phase and which will be referenced on the drawings.

a. The horizontal coordinates will be relevant to the North AmericanDatum of 1983 (NAD 83), East Zone, current adjustment, and will be adjusted andreferenced to the National Geodetic Survey (NGS) control network utilizing GPS andcertified to Third Order, Class 1, as defined by the Federal Geodetic ControlCommittee.

b. The vertical datum shall be relative to the National Geodetic Vertical Datum of 1929(NGVD1929) and referenced to published benchmarks established by NGS. The newcontrol benchmarks will be established as defined by the Federal Geodetic ControlCommittee where the maximum allowable error of closure shall not exceed +- 0.05times the square root of the length of the circuit in miles.

Invert elevation, pipe size, material and direction of flow of all existing utilities that are accessiblewill be obtained (primarily pertaining to storm drain structures and any existing gravity mains).

Platted boundary lines within the digital files will be graphicallydepicted. All pertinent recordedplats and right-of-way maps will be obtained. Sufficient monumentation will be recovered in thefield to spatially place the plats within the digital files.

Street addresses will be obtained from building and/or mailboxes, and will be included on thedigital map.

Reclaimed Water Distribution System Page 2 of8

A site map will be provided in AutoCad, Version as required, suitable to serve as the base file fordesign of the proposed improvements. All data points will be provided in a manner so that digitalterrain mapping (DTM) can be utilized in AutoCad, Version as required.

Obtain the services of a geotechnical engineer and perform deep borings as necessary along the pipelineroute to assure proper installation where deep directional drilling is required. Review the geotechnical reportto be sure that it includes site conditions and blow counts at each location, all of the testing and samplingmethods, the soil classifications at each location,the depth of groundwater at the time of the exploration, and anynecessary geotechnical recommendations for the construction of the reclaimed water distribution mains.

Task 4' Preparation of Construction Documents

This task consists of the engineering and the development of plans and specifications necessary toconstruct this project. Specific items include:

1. WEC will prepare the construction documents in accordance with standard accepted practicesgoverning utility design. These documents will include plan views of the entire project and profileviews of conflicts, channel crossings and other areas where profile views are desired. The plans willbe based on a 1" = 20' scale on 22" x 34" size sheets. These drawings can be half-sized to 11" x 17"drawings. These drawings will include all of the survey data and will show the locationof the proposedreclaimed water distribution lines and associated valves along with all existing utilities and anypotential known conflicts.

2. WEC will prepare contract documents in accordance with the DISTRICT'S previous projects andwill utilize the EJCDC format. The front-end contracts portion of the contract documents will beprovided by the DISTRICT and will be reviewed and modified for this particular project by WEC.

3. Sets of plans will be developed for the project and will be submitted at the 30%, 60% and 100%design levels. Each stage of the submittal will contain the following information:

a. 30% Submittal

Plan View

Proposed Alignment.Flow arrows and utility main call outs with corresponding size and material.Reclaimed water branch line connections.

Match line with corresponding station and drawing continuation.North arrow with appropriate direction. North arrow should never be pointing down passingthe horizontal (exceptions may apply).Street names correctly aligned.Station equations for intersecting streets.Continuation notes for proposed utility lines continuing to adjacent roads.Existing utilities labeled.Line types correctly set:

• center line

• right-of-way• proposed improvements• by others• existing utilities



• Grid with elevations.

• Stations in profiles shall match with station in plan view.• Match lines in profiles shall match with match lines in plan view.• Continuation notes in profiles shall match with continuation notes in plan view.

b. 60% Submittal - Shall contain modifications from 30% submittai revisions and:

Plan View

• Properties to "be served", "not to be serviced", and "serviced through adjacent property"text to be added.

• Fittings, fitting call outs with corresponding station and offset.


• Grade line acquired from surface file.• Correct elevations based on location of grade line.• Existing utilities crossing with correct symbols (sizes), indicating type of utility, size of

utility, and material (if available), all of these crossings should be set at the correctelevation indicated by record drawings.

• Pipe layout, graphically indicating top and bottom of pipe, and center of pipe. Layout shallconsider minimum clearances between existing utilities.

• Text indicating length, diameter, size, and slope of pipe shown in profile.• Fitting aligned with corresponding plan view.• Main and branch connections aligned with plan view.• Future pipes with corresponding line type.• Text indicating invert elevations in NGVD at beginning, intermediate and end of sewer

line.

• Text indicating station and offset and invert elevation of mains and branches,valves and other fittings

c. 100% Submittai - Shall contain modifications from 60% submittai reviews and:

Plan View

• Property addresses and RE number aligned with right-of-way or property line forproperties to be provided with reclaimed water.

• Call outs for deflection in pipes.• Location of valves, tees, and other fittings.• Spot elevations.

Profile (where needed)

• Restoration call outs and description.• Text indicating clearances between proposed improvements and existing utilities.• Text indication station and offset, invert elevation, and street location where a main/branch

connection is being done.


4. WEC will submit an Engineer's Opinion of Probable Construction Cost for the project at the30%, 60% and 100% plan completion levels.

Task 5 - Permitting

WEC shall schedule a pre-application meeting with the associated regulatory agencies to discussthe project requirements and inform the DISTRICT of the date and time. The DISTRICT mayelect to attend in person or by telephone conference call. WEC shall provide minutes of the meetingto the DISTRICT in a summary of the findings with the 30% submittal.

WEC shall prepare and submit all required permit applications associated with the project toapplicable regulatory agencies including but not limited to the FDEP, FDOT, SFWMD, FKAA, andMonroe County and will provide advice to the DISTRICT regarding the timing of permit applicationsubmittals with the goal of obtaining permits prior to bidding. WEC shall respond to requests foradditional information received as a result of the submittal packages. All permit fees shall be paid bythe DISTRICT directly to the agency.

Submission of permit applications will take place during the 60% Design phase.

ARTICLE 2 - METHOD OF PAYMENT

As consideration for providing the services enumerated in Article 1, the DISTRICT shall pay theWEC fees as described below:

A. Design Phase 1 (Distribution Main From WWTP to US1 and South Branch)

1. The DISTRICT shall pay for the services enumerated in Article 1, Section B - Scope of Services,Tasks 1,4,5 and 6, on an hourly rate basis not to exceed $112,870.00, without DISTRICTauthorization.


B. Design Phase 2 (Distribution Main North Branch)

1. The DISTRICT shall pay for the services enumerated in Article 1, Section B - Scope of Services,Tasks 1,4,5 and 6, on an hourly rate basis not to exceed $86,513.00, without DISTRICTauthorization.



These fees have been determined In accordance with the Scope of Work breakdown attached. Thisproposal does not include the provision of the following items:

1. Any hydrogeologic work required for the design of dewatering systems or to evaluate the impact ofconstruction dewatering systems for contamination sites within a quarter mite radius of the projectsite.

2. Easement acquisitions and legal work as required.

3. Payment of permitting fees.

4. On-site Irrigation system designs.

5. Bidding Assistance

6. Construction sen/ices.

ARTICLE 3 - TIMEOF COMPLETION (from Notice to Proceed for eachof Phase 1 and Phase 2

The design and permitting forthis project will be completed in approximately 16 weeks but may varydependingon District and regulatory review times. While the 30%, 60% and 100% submittals are sequential, the 30%Design and Sun/ey will run concurrently and the 30% plans can begin prior to the finished sun/ey. Followingare our estimated times to complete each phase from Notice.

PreliminaryCoordination (Survey &Geotech) - 4 Weeks

Submittal of 30% Drawings after receipt of the approved Design Report - 4 Weeks

Submittal of 60% Drawings after receipt of approval of 30% Drawings- 8 Weeks

Submittal of 100% Drawings after receipt of approval of the 60% Drawings- 3 Weeks

ARTICLE 4 - DATA OR ASSISTANCE TO BE PROVIDED BY DISTRICT

The following documents need to be provided by the DISTRICT to WEC for assistance in designing thisproject:

1. Copies of ali reports pertinent to the design of this project.

2. A copy of the contract portion of the Contract Documents in Word format as developed forprevious projects.

3. Provide assistance with regulatory agencies and pay all permitting fees.

4. Review all submittals made by WEC in a timely manner.

5. Provide any standards which the DISTRICT has developedfor the construction of vacuum, gravity, andlow pressure systems along with any standard specifications the DISTRiCT would like to use. It isanticipated that the construction details as they currentlyexist will be utilized for this project.

I

6. Provide a certified copy of the US 1 corridor survey as necessary for this assignment.

Reclaimed Water Distribution System Page 6 of 8 '

ARTICLE 5 - AUTHORIZATION

In WITNESS WHEREOF, the parties herewith subscribe the same in duplicate,

The Weiler Engineering Corporation KEY LARGOWASTEWATER TREATMENT DISTRICT INC

BY: BY:

Edward R. Castle, P.E.Vice President, The Weiler Engineering Corporation

ATTEST

BY:

District Clerk

Effective Date: day of , 2008.

APPROVED AS TO FORM:

District Attorney

Reclaimed Water Distribution System ' Page 7 of 8

Key Largo Reclaimed Water North Distribution Main Design & Permitting

Description PrincipalProject

Manager Professional Engineer Engineering Intern Sr. Designer Technician Clerical Total Hrs

Pre-design CoordinationIdentifysurvey and geotech needs, coordinate withDistrict staff 3.00 16.00 19.00

30% DesignSet up plan &profile sheets, cover, general notes,etc. 30.00 30.00

import survey files into drawings 3.00 4.00 22.00 29.00

Gather record drawings for water, sewer, otherutilities, import into drawings 4.00 30.00 34.00

Verifypiping route, identfyconflicts, identifyHDDand open-cut areas 6.00 24.00 30.00

Produce hydraulic model for South distributionmain 3.00 8.00 40.00 51.00

Produce plan view Includingbranch sen/iceconnections, type of installation 4.00 16.00 96.00 116.00

Produce updated construction cost estiamat ZOO 6.00 8.00

Design review meeting with District Staff 3.00 3.00

60% Design & Permitting

Update plan views, produce profiles where needed 12.00 24.00 52.00 88.00 176.00

Design highway crossings 4.00 8.00 15.00 48.00 75.00

Update construction cost estimate 2.00 8.00 10.00

Prepare FDEP permit application and permittingset of plans 2.00 8.00 10.00

Design review meeting with District staff 3.00 3.00 6.00

100% Design & Project ManualFinalize plan views and profiles where needed 12.00 24.00 30.00 60.00

Rnalize highway crossings 3.00 8.00 20.00 32.00

Update construction cost estimate 1.00 4.00

Prepare front end documents 1.00 2.00 4.00

Prepare technical specifications 1.00 2.00 8.00

Design review meeting with Distric staff 2.00 2.00

Total Hours 67.00 132.00 229.00 388.00 594.00

Rate $165.00 $140.00 $140.00 $110.00 $85.00 $75.00 $50.00

Design Subtotal ######## $18,480.00 $25,190.00 $29,100.00 $83,825,001

Reimbursable Expenses

Copies $2,688.00 $2,688.00

Misc. (FedEx, Postage & Freight, Etc.) $350.00 $350.00

Reimbursable Subtotal $2,688.00

Total Not-to-Exceed Costl

Key Largo Reclaimed Water South Distribution Main Design & Permitting

Description PrincipalProject

Manager Professional Engineer Engineering Intern Sr. Designer Technician Clerical Total Hrs

Pre^esinn CoordinationIdentifysurvey and geotech needs, coordinate withDistrict staff 3.00 16.00 19.00

30% DesignSet up plan &profile sheets, cover, general notes,etc. 24.00 24.00

Import survey files into drawings 3.00 4.00 16.00 23.00

Gather record drawings for water, sewer, otherutilities, import into drawings 4.00 32.00 36.00

Verifypiping route, identfyconflicts, identifyHDDand open-cut areas e.oo 32.00 40.00

Produce hydraulic model for South distributionmain 3.00 8.00 32.00 43.00

Produce plan view includingbranch serviceconnections, type of installation 8.00 24.00 120.00 152.00

Produce updated construction cost estiamat 2.00 8.00 10.00

Design review meeting with District Staff 3.00 3.00

60% Design & Permitting

Update plan views, produce profiles where needed 20.00 40.00 96.00 160.00 316.00

Design channel and highway crossings 5.00 16.00 24.00 60.00 105.00

Update construction cost estimate 2.00 8.00 10.00

Prepare FDEP permit application and permittingset of plans 2.00 8.00 10.00

Design review meeting with District staff 3.00 3.00 6.00

100% Design & Proied ManualFinalize plan views and profiles where needed 6.00 16.00 40.00 96.00

Finalize channel and highway crossings 3.00 8.00 16.00 32.00

Update construction cost estimate 1.00 4.00

Prepare front end documents 4.00 8.00 24.00

Preoare technical soecifications 4.00 12.00 40.00

Design review meeting with Distric staff 2.00 2.00

Total Hours 82.00 180.00 284.00 572.00 794.00

Rate $165.00 $140.00 $140.00 $110.00 $85.00 $75.00 $50.00

Design Subtotal $25,200.00 $31,240.00 $42,900.00 $112,870,001

CoDies $3,360.00 $3,360.00

Misc. (FedEx, Postage & Freight. Etc.) $350.00 $350.00

Reimbursable Subtotal $3,360.00

Total Not-to-Exceed CostI $116,230.001


Agenda Request Form

Meeting Date: March 18,2014 Agenda Item No.

[] PUBLIC HEARING []

[X] DISCUSSION []

[] ACTION ITEM []

[ ] Other:

SUBJECT: Update on Vacuum Pit Monitoring

RESOLUTION

BID/RFP AWARD

CONSENT AGENDA

RECOMMENDED MOTION/ACTION:

Approved by Generel ManagerDate:

OriginatingDepartment:Operations

Costs: $0

Funding Source: n/a

Attachments: None

Department Review:r 1 District Counsel

r 1 Enaineerina

[ ] Clerk

Advertised:

Date:

Paoer:{[2^eneral Manaaer^^—[ ] Finance

fOoerationsl[X] Not Required

Summary Explanation/Background: Dan Saus will give a verbal update.


• Approved • Tabled • Disapproved • Reconiinendation Revised

KEY LARGO WASTEWATER TREATMENT DISTRICTAgenda Request Form

Meeting Date: March 18, 2014 Agenda Item No. ^

I ] PUBLIC HEARING

[ ] DISCUSSION

[X] GENERAL APPROVAL OF ITEM

[ ] Other:

[] RESOLUTION

[] BID/RFP AWARD

[] CONSENT AGENDA

SUBJECT: KLWTD Revenue &Expenditure Report - February 2014

RECOMMENDED MOTION/ACTION: Approve Revenue &Expenditure Report

Approved by General Manager , ^ Date:

Originating Department:Finance

Costs:

$593,770.80 Expenditure$1,109,627.81 Revenue

Funding Source:

Acct. # see attached

Attachments;

KLWTD Revenue &

Expenditures - Feb. 2014

Department Review:f 1 District Counsel

f 1 Enqineerina

[ ] Clerk

Advertised:Date:

Paoer:[LTSeneral ManagerS=^^^

[X] Finance[X] Not Required

All parties that have an interest inthis agenda item must be notified ofmeeting date and time. Thefollowing box must be filled out to beon agenda.

Yes 1 have notified

evervone

or

Not applicable in thiscase

Please initial one.


Revenue & Expenditure Report for Board review.

Resulting Board Action;

• Approved • Tabled" • Disapproved • Recommendation Revised

Biwn^

KLWTD Revenue and Expenditure Report for Month of February 2014DESCRIPTION: DEPOSIT DATE: $ AMOUNT:

Wastewater Service Revenue 01/18-01/24/14 21312014 $ 76,970.20Wastewater Service Revenue 01/25-01/31/14 2/7/2014 S 152,025.83Wastewater Service Revenue 02/01-02/07/14 2/17/2014 $ 220,584.84Wastewater Service Revenue 02/08-02/14/14 2/21/2014 S 225,038.84Wastewater Service Revenue 02/15-02/21/14 2/28/2014 S 90,747.13

S 765,366.§4Miscellaneous Revenues 2/1-2/28/14 S 2,545.00Islamorada ILA Capacity Fee (deposited inAssessment account) 2/25/2014 $ 101,117.61SDC Prepayments Total (deposited inAssessment account) 2/1-2/28/2014 S 15,852.17MC TaxCollector Payments Total (deposited in Assessment account) 2/28/2014 S 224,746.19

TOTAL DEPOSITS FOR FEBRUARY 2014: $ 1,109,627.81

EXPENDITURES (Total checks written in February 2014) $ 593,770.80

KLWTD BANK OPERATING ACCOUNT BALANCES at 2/28/14

BB&T General Operating 9549 6499,550.99BB&TPayroll Acct 9665 112425.98BB&T Assessment Acct 9657 3,819,432.83BB&T Debt Service Acct 9673 2,200,346.40BB&T Replacement&Renewal Acct 9681 693,935.00Capital Bank General Acct-9006 230,234.98Capital Bank Assessment Acct-4806 1,186.40Community Operating Acct -3606 10,006.14Community Assessment Acct -3609 1,361,006.16First State Assessment Acct - 3292 2,361,864.39


Agenda Request Form

Meeting Date: Mar. 18, 2014

[ ] PUBLIC HEARING

[X] DISCUSSION

[ ] ACTION ITEM

[ ] Other:

SUBJECT: PRMG Rate Study

Agenda Item No.

[] RESOLUTION

[] BID/RFP AWARD

[] CONSENT AGENDA

RECOMMENDED MOTION/ACTION:

Approved by General Manager.Date:

Originating Department:Finance

Costs:

This item is budgetedFunding Source:

Attachments: Draft Agreement

Department Review:r 1 District Counsel

11 Enaineerina

[] Clerk

Advertised:

Date:

Paoer:iifGeneral lVlanaget.-.^;YiCY} Finance C

rOoerationsI[X] Not Required

Summarv Explanation/Background:


• Aoproved • Tabled • Disapproved • Rccommendalion Revised

Public Resources Management Group, Inc.i.'iility, Rate, Financial and Managemcnl Consullanis

DRAFT

February 24, 2014

Ms. Margaret Blank, P.E.General ManagerKey Largo Wastewater Treatment District98880 Overseas HighwayKey Largo, FL 33037

Subject: Agreement to Provide Wastewater Revenue Sulfficiency Study

Dear Ms. Blank:

Public Resources Management Group, Inc. (PRMG) is pleased to submit this agreement toprovide utility rate and financial consulting services (the "Agreement") to the Key LargoWastewater Treatment District (the "District" or "Client") to develop a revenue sufficiencyand adequacy of rate analysis for the wastewater utility system (the "System"). With respectto this Agreement, the primary responsibilities of PRMG will be to assist the District with: i)the development of a six year financial forecast of System operations for strategic planning andcapital funding purposes; ii) the evaluation of the ability of System revenues, including revenuesderived from rates, to meet the expenditure and flmding needs of the System; iii) identify anyrate adjustments that may be necessary to meet the operational and financial goalsof the System;and iv) to assure ongoing compliance with the rate covenants delineated in the Bond Resolution(the "Project"). Based on our understanding of the needs of the District with respect to theProject, we propose the following:

PROJECT TEAM AND BILLING RATES

With respect to the performance of the Project, Mr. Robert Ori will be the principal-in-chargeand Mr. Thierry Boveri, will be the supervising consultant and both will be the primary contactswith the District. Other analysts and administrative personnel will be utilized during thecourse of the engagement as needed. Attachment A, wWh is made a part of this Agreement,summarizes the direct labor hourly billing rates by project team title that may be used relative tothis engagement.

SCOPE OF SERVICES

The scope of services to be performed by PRMG relative to this Agreement is included hereinas Attachment B, which is made a part of this Agreement. As noted in the scope of services,PRMG will coordinate with District staff regarding the data needs for the study.

K:\n6i\PRMG KLWTD Agmt Ltr 2011

34! NOR I H MAITLAND AVENUE - SUITE 300 - MAITLAND, FL 32751

TEL: (407) 62X-2600 • FAX: (407) 628-26)0 • EMAIL: I'RMG(V^RRMCjinc.com • www.pmiginc.com

Ms. Margaret Blank, P.E.Key Largo Wastewater Treatment DistrictFebruary 24,2014Page 2

DRAFT

COMPENSATION AND BILLING

Based on the scope of services summarized on Attachment B and the direct hourly labor billingrates and standard unit rates associated with the billing of other direct expenses associated withthe performance of such services as identified in Attachment A, we proposed a not-to-exceedcontract budget of $29,700 for the Project. A summary of the proposed not-to-exceed contractamount is summarized on Attachment C, which is made a part of this Agreement. This contractbudget amount includes the direct cost of personnel anticipated to be assigned to the Project aswell as any indirect costs such as telephone, reproduction, printing and shipping charges. Thecosts incurred by PRMG for such indirect costs, if any, will be billed to the District based onactual cost or on the standard unit cost rates as summarized on Attachment A.

PRMG will bill the District on a monthly basis for the consulting services provided to theDistrict in accordance with the intent of this Agreement. The payment for the utility rate andfinancial consulting services as provided by PRMGas delineated on Attachment B shallbe on anhourly, not to exceed, basis and will equal the sum of: i) direct laborcost basedupon the actualhours of service furnished toward the completion of the Project; ii) any other direct expensesincurred during the month associated with the Project; and iii) the cost of any subconsultingservices. PRMGdoesnot anticipate the need for sub-consultant services during the course of theengagement. To the extent that PRMG determines a need for sub-consultant services, PRMGwill notify the District of such need and will not employ or use any sub-consultant without theapproval by authorized District personnel. No additional services above thecostestimate will beperformed without thepriorwritten authorization of the District.

Annually andassuming that if additional projects were to be requested by the District which arein addition to the services identified in this Agreementthat would require the services ofPRMG,wepropose thatPRMG be allowed to adjust thedirect labor hourly rates shown onAttachment Aby a not-to-exceed amount equal to the net percentage change in the Consumer Price Index -Urban Consumers (the "CPI Index") beginning twelve months from the anniversary date of thisconsulting Agreement as approved by the District and PRMG. Any change in the hourly rateswould need to be submitted by PRMG to the District for approval prior to the use of such feesfor billing purposes with such approval not being unreasonably withheld by the District. Forany work previously authorized by the District pursuant to this Agreement whereby PRMGis providing consulting services and for which compensation to PRMG is based on the hourlyrate schedule as shown on Attachment B, the total compensation as agreed between PRMG andthe District for the specific engagement or project would remain unchanged regardless of theadjustment in the direct labor hourly rates, unless mutually agreed by the parties. The directlaborhourly rates to be applied by PRMG as adjusted for the CPI Index would begin in the nextbilling month for services rendered by PRMG following approval by the District.

PROJECT SCHEDULE

Upon notification to proceed, PRMG will complete the scope of services identified inthis Agreement within 120 days for presentation to the District Board of Commissioners

k;\ii6i\PRMG KLWTD Agmt Ltr 2014

Ms. Margaret Blank, P.E.Key Largo Wastewater Treatment DistrictFebruary 24,2014Page 3

DRAFT

(the "Board"). This Project schedule is based on the dociunents and information being madeavailable by the District within 30 days which will be necessary to complete the project.

TERMS AND CONDITIONS

Standard terms and conditions, that are made part of this Agreement, are set forth inAttachment D.

We are providing two copies of this Agreement for your approval. If this Agreement isacceptable to the District, please execute both copies and return one to us. The other copy isfor the District's records. We appreciate the opportunity to continue providing utility rate nadfinancial consulting services to the Key Largo Wastewater Treatment District.

Very truly yours, ACCEPTED BY:

Public Resources Management Group, Inc. Key Largo Wastewater Treatment District

Robert J. Ori Name

President

Title

Date

Attachments

k:\ii6i\PRMG KLWTD Agmt Ltr 2014

DRAFT

ATTACHMENT A


WASTEWATER REVENUE SUFFICIENCY STUDY

SCHEDULE OF DIRECT LABOR HOURLY RATES AND STANDARD COSTS

DIRECT LABOR HOURLY RATES

Direct Labor

Project Team Title Hourly Rates [*]Principal $180.00

Associate $130.00

Managing Consultant $120.00

Supervising Consultant $115.00

Senior Consultant $110.00

Rate Consultant $100.00

Consultant $ 90.00

Senior Rate Analyst $ 80.00

Rate Analyst $ 70.00

Analyst $ 60.00

Assistant Analyst $ 50.00

Administrative $ 50.00

[*] Direct labor hourly rates effective twelve months after the date ofexecution of the

Agreement; rates will be adjusted by not more than the net percentage change(but not less than 0%) in the Consumer Price Index - Urban Consumers perannum (roundedto the nearest dollar) or as mutuallyagreed between parties forinvoices rendered after each atmiversary date of each year thereafter until projectcompletionor terminationof the Agreementbetweenthe patties.

STANDARD COST RATES

Expense Description Standard Rates [*]Mileage Allowance- Personal Car Use Only $0,485per mileReproduction (blackand white) (in house) $0,05per pageReproduction (color)(in house) $0.25per pageReproduction (contracted) Actual CostComputer Time $0.00per hourTelephone Charges Actual CostDelivery Charges Actual CostLodging/OtherTravel Costs ActualCostMeals Not to exceed per

PRMG Employee:

$8.00 - Breakfast$12.00-Lunch$25.00 - Diimer

Subconsultant Services Actual Cost plus 5.0%

Other Costs for Services Rendered Actual Cost

[*] Standard cost rates effective twelve months after the date of execution of theAgreement; whereapplicable,rateswill be adjustedby not more thanthe net percentagechange (but not less than 0%) in the Consumer Price Index - Urban Consumersperaimiun (rounded to the nearest dollar) or as mutually agreed between parties forinvoices rendered after each anniversary date of each year thereafter until projectconqrletion or termination of the Agreement between the parties. Any Standard Rateadoptedby policy by Client will supersederates shown above.

k:\ii6i\PRMG KLWTD Agmt Ltr 2014 A-1

DRAFT

ATTACHMENT B


WASTEWATER REVENUE SUFFICIENCY STUDY

SCOPE OF SERVICES

The scope of services to be performed by Public Resources Management Group, Inc. (PRMG)associated with the performance of the ^oject as it relates to the completion of a wastewaterrevenue sufficiency analysis is summarized below by major task item.

Task 1 - Data Acquisition and Review: PRMG will work with the District and its consultantsto obtain information, customer billing and statistical data, engineering and capital assessmentrecords and reports, and other information relative to existing wastewater operations and thecontinued connection of new wastewater services. PRMG will attend a kick-off meeting withDistrict staff to review compiled information, identify and discuss issues associated with thefinancial and rate evaluation, and to assist PRMG with the initiation of the Project. The meetingwill occur subsequent to the issuance of a data request for information to be compiled by theDistrict which will be necessary to complete the analysis.

Task 2 - Development of Historical and Proiected Customer and Statistical Forecast - Based ondata availability, PRMG will compile the historical wastewater customers (both from a rate andnon-ad valorem assessment basis), equivalent residential imits or connections (ERC), and billedwastewater flow data for not more than five (5) previous fiscal years ended September 30 2013for the System to identify trends in customers served / growth and billed usage relationships.This historical trend analysis will also include billed wholesale wastewater flows received fi'omthe Village of Islamorada. Based on information provided by the District and the analysis of thetrends in customers and usage performed during this task, PRMG will update previous analysesand develop a forecast of customer account growth, billed wastewater flow (in terms of revenuegallons billed based on water statistics as provided by the Florida Keys Aqueduct Authority[FKAA]), and the wastewater treatment requirements for the Fiscal Year 2014 (the currentbudget year and referred to as the "Test Year") and the subsequent five Fiscal Years ending2019 (whereby the Fiscal Year is defined as the twelve months ending September 30 and thefive fiscal year period being defined as the "Forecast Period"). The forecast will be developedto assist in the calculation of utility rate revenues for the evaluation of the financial needs ofthe System. The forecast will be based on the historical trends and usage requirements of theDistrict and the billing rate attributes associated with the rates that are currently in effect as ofthe date of the report.

In order to develop the customer forecast and rate revenue analysis, PRMG will work withDistrict staff and the FKAA to compile information to develop a by-class billing firequency inorder to evaluate billed sewer flow relationships by customer class. This analysis will be for thetwelve months ended September 30, 2013 (or some other twelve consecutive month period asdetermined by the District) and will be developed for all customer classes ofthe System. PRMGwill test the detailed customer data for reasonableness and will also perform a rate reconciliationof recent historical customer statistics and the application of the rates to such statistics and toidentify any issues relative to the revenue modeling process.

k:\ii6i\PRMG KLWTD Agmt Ltr2014 B-1

DRAFT

Task 3 - Proiection of Wastewater Assessment Revenue: Based on the District's adoptedwastewater assessment methodology and most recent EDU calculations, PRMG will preparea projection of annual assessment revenue by assessment phase (i.e. wastewater basin). Thisprojection will reflect, for each basin, the assessment revenue for the entire duration of thewastewater assessment program in order to provide a comparison of long-term assessmentrevenue to debt service commitments. PRMG will coordinate with the District staff and

consultants to review the current assessment rolls and projected future assessment revenue andreconcile most recent historical revenue collections to the EDU statistics to validate this revenue

source and to compare such accounts to the wastewater accoimts connected to and receivingservice (which links to the FICAA billing statistics).

Task 4 - Proiection of Wastewater Rate Revenue: Based on the detailed customer billinginformation and corresponding forecast of customer growth and billed wastewater flow, PRMGwill develop a rate revenue projection for the Forecast Period. This forecast will allow a matchbetween the growth assumed for the financial forecast and the revenue derived from existingrates. This task will also include projections of wholesale wastewater service to the Village ofIslamorada. The revenue forecast will also include projections of the operating revenues, interestincome (which will be based on a "funds flow" analysis), and connection (impact) fees for futurecapital needs.

Task 5 - Development of Operating Expense Projections - This task involves the developmentof the estimated amount of operating expenses required to be funded from wastewater raterevenues for the Forecast Period. This task will be performed in sufficient detail in order to: i)recognize the primary expenses incurred for the wastewater system; ii) assist in the projection ofexpenditures for the ForecastPeriod; and iii) recognize changesin operating costs due to changesin regulatory requirements, utility operations and the continued implementation of the capitalimprovement program. Finally,o&er operatingexpensessuch as contingencyreserves, insuranceneeds, other post-employment benefits, and other expenses will be evaluated to ensure that ratesare designed for the foil recovery ofcosts.

Task 6 - Capital Funding Analvsis: This task involves a detailed review of the District's six-year or applicable capital improvement program and other engineering planning documents, andthe performance of a funding analysis to identify available sources of funds for financing of thecapital improvement program and the estimated impact on utility rate revenues associated withthe capital funding program for the Forecast Period.

This task will also include the development of a flow of funds analysis to evaluate cashflow balances in each specific fund of the System and to estimate interest income earned onunrestricted and restricted fund balances as defined in the Bond Resolution for the System (assistin determination of rate covenant compliance) or as established by District policy. PRMG willprovide recommendations regarding utility reserve policies and recognize minimal reservelevels in the cash flow analysis as part of the management dashboard update. PRMG will alsocoordinate with District staff and District fmancial advisor, as necessary, to optimize the amoimtof long-term debt in relation to utility reserves.


DRAFT

Task 7 - Projection of Debt Service bv Issue: Based on existing District loan commitments andprojected loan commitments as derived in the capital funding analysis, PRMG will develop aprojection ofdebt service by each wastewater debt issue. This analysis will include the effects ofthe recent refinancing of the BB&T bank loan. This projection will be used as part of the overallsix-year financial forecast (through Fiscal Year 2019) and will also be used to compare to thelong-term wastewater assessment revenue as discussed above.

Task 8 - Compliance Analvsis and Management Dashboard - This task will be conducted inorder to satisfy the rate covenant requirements and the flow of fund requirements as definedin the governing bond resolution that authorized the issuance of the outstanding utility systemrevenue bonds as well as any loan agreements associated with the issuance of any subordinatelien debt. The compliance analyses will be performed for the Forecast Period to maintain thefinancial integrity of the utility system. Addtionally, to the extent any senior or subordinatebonds are assumed to be issued by the District during the Forecast Period, PRMG will evaluatethe "additional bonds test" requirements fi^om Net Revenues for Bond Resolution compliancepurposes as a component of the financial forecast. PRMG will also update the "managementdashboard," which will highlight the financial position and certain financial ratios to present theestimated financial creditworthiness of the System and to evaluate or identify any financial risksto the District.

Task 9 - Rate Comparisons with Other Utilities - PRMG will prepare comparisons of theexisting and proposed Test Year water and wastewater rates with rates charged by otherneighboring or similar utilities. This will provide an indication to the District of the rate levelscharged by others in relation to the existing and proposed rates ofthe District.

Task 10 - Development of Net Revenue Requirements and Rate Impact Analvses - Predicatedon the aforementioned tasks, PRMG will prepare a summary of the total net revenue and fundingrequirements of the System and the corresponding rate impact requirements for each fiscal yearof the Forecast Period. Based on the Test Year financial evaluation performed for the System,PRMGwill develop recommended rate adjustments (rate revenue percentage increase) expressedon a percentage basis above the revenues produced fi*om the existing rates for the System forconsideration by the District.

Task 11 - Staff Presentation of Net Revenue Requirements Analvsis - PRMG will prepare asummary documenting all of our analyses, assumptions, and considerations for the review ofDistrict staff. During the preparation of the analysis, PRMG has i) identified the attendance ofthree (3) Web-Ex teleconference meetings to review Project progress and to discuss preliminaryfindings or issues and ii) one on-site staff meeting to formally present the results to staff andto initiate the Board of Commissioners (the "Board") / public presentation requirements. Theon-site meeting with the District staff will be attended by not more than two representatives ofPRMG. Any adjustments to the analysis as a result of the on-site meeting will be made prior tothe release ofthe study to the District for presentation to the Board.

Task 12 - Preparation of Report and Presentation of Findings: PRMG will prepare a wastewaterrevenue sufficiency study report documenting the assumptions, analyses, and reconunendationsor conclusions for consideration by the District Board. This report will include a detaileddescription of the financial projections including the significant assumptions utilized in the


DRAFT

development ofsuch projections and rate analysis. A draft of the wastewater revenue sufficiencystudy report will be completed for review by Ae District staff prior to the completion of the finalreport.

PRMG will prepare a presentation (power point) to present the study findings to the Board andwill attend a public hearing to present the study to the Board. This scope ofservices assumes theattendance ofone (1) public hearing before the Board.

Meetings: It is anticipated that during the course of this engagement, that PRMG will needto attend three on-site meetings with staff in order to review information and discuss issues,present our initial results and assumptions to staff, and our findings to the . Additionally it isanticipatedthat PRMG will need to participate in up to three (3) Web-ex teleconference meetingswith District staff in order to coordinate the data needs, project schedule, final results, and otherissues. This scope also includes a presentation to the District Board regarding the proposedresults. A summaryofmeetingsincluded in this engagementis shown below:

Number of

Description MeetingsOn-site Meetings Recognized:Kick-off / Data Review / Issues Discussion 1Review Financial Forecast with Staff 1

Presentation to District Board _i

Total On-site Meetings 3

Web-Ex Teleconference Meetings (progress and model review) _2.

Total On-site and Teleconference Meetings ^

Attendance of these meetings will be by not more than two (2) employees of PRMG; theattendance of any additional meetings above that contemplated in this scope of services willbe considered as an additional service. For the piuposes of the scope of services and thedevelopment of the project cost estimate shown on Attachment C, an allowance of i) eight (8)hotus per on-site meeting per PRMG representative has been assumed to account for meetingpreparation, travel, and attendance of the meetings and ii) two (2) hours per tele-conferencemeeting per PRMG representative. Additionally, the attendance of teleconference meetings willbe recognizedas an attendanceof a meeting relative to this task item.

LIST OF DELIVERABLES

The deliverables to be provided associated with the Project include the following items:

• Information Request• Wastewater SystemRevenue Sufficiency Financial Model and Management Dashboard• Rate Comparison Between Existing and Recommended (Fiscal Year 2014 or 2015

adjustment, if any) Residential Rates for Wastewater Service andwithOtherJurisdictions• Wastewater System Revenue Sufficiency Analysis Report• Briefing Document for Presentation to the District Board


DRAFT

k:\ii6i\PRMG KLWTD AgmtLtr2014 B-5

DRAFT

ADDITIONAL SERVICES

During the course of the engagement, the District may request additional services from PRMG.PRMG will perform such services only as mutually agreed between the District and PRMG inwriting. Examples of utility rate consulting services, which would be considered as an additionalservice, include, but are not limited to, the following activities:

1. Attendance of meetings/conference calls in addition to what is contemplated in the scope ofservices referenced above, including additional meetings with the District Board beyond theone (1) included in the scope of services.

2. Detailed modifications or development of wastewater rate resolutions and policies.

3. Preparation of a public information program and attendance at any meetings with affectedcustomers, interested third parties, or other public agencies relative to the wastewater utilitysystem.

4. The preparation of additional capital and financial scenarios beyond what is generallycontemplated in this scope of services; including the preparation of additional financialscenarios after substantial completion of the draft study and its delivery to the District forconsideration.

5. Delays in the project schedule which may have impacts on analyses performed which wouldaffect the budget for the scope of services reflected herein.

|ut>bATH b WITH NljWIjijl' Am

1C\I lenPRMG KLV\n"D Agmt Ltr2014 B-6

PUBLIC RESOURCES MANAGEMENT GROUP, INC.STANDARD TERMS AND CONDITIONS

ATTACHMENT C

I. SCOPE

Public Resources Management Group, Inc. (PRMG)agrees to perform the financial utility consultingservices described in the agreement that incorporatesthese standard terms and conditions. Unless

modified in writing by the parties hereto, the dutiesof PRMG shall not be construed to exceed those

services specifically set forth in the agreement.

II. DISTRICT'S REPRESENTATIVE

The District General Manager or his Designatedesignee shall be the representative who will serve asthe primary contact for Consultant.

in. TERMINATION

Either party upon thirty (30) days written notice mayterminate diis Agreement.

rv. COMPLIANCE WITH LAW

Consultant agrees to render services in a mannerthat complies with all applicable laws, rules andregulations, including ethics laws, rules andregulations.

V. INDEPENDENT CONTRACTOR

Consultant agrees that it is an independentcontractor. The District is interested only in theresults of the Consultant's efforts, and Consultantshall be solely responsible for the method ofperformance of its duties under this Agreementand for all withholding taxes, including all federal,state and local taxes, and all worker's compensationinsurance.

VI. INVOICES

Consultant will invoice the District on a monthlybasis for services performed in the preceding month.All invoices will be supported by narrative timesheets listing, with respect to each block of time: thename of the person providing the services: a briefdescription of the services provided; if the servicesconsist of a meeting or phone call, the names of theother participants; the time spent, rounded up to thenearest 0.1 hour.

k:\ii6i\PRMG KLWTD Agmt Ltr Nov. 2010 C-1

VII. PAYMENT OF INVOICES

Under Sections 218.73 and 218.74, Florida Statutes,payment is due not more than 45 days after receiptof a proper invoice. Under Section 218.74,Florida Statutes, payments not made within thetime specified bear interest fi'om 30 days after thedue date at the rate of 1 percent per month on theunpaid balance. The vendor must invoice the localgovernmental entity for any interest accrued in orderto receive the interest payment. Any overdue periodof less than 1 month is considered as 1 month incomputing interest. Unpaid interest is compoundedmonthly. For the purposes ofthis section, the term "1month" means a period beginning on any day of onemonth and ending on the same day of die followingmonth.

Vin. EXPENSES

The expenses charged to the District will not exceedthe rates in Section 112.061, Florida Statutes, asamended.

DC. DOCUMENTS

All documents generated by Consultant in the courseof providing services to the District are publicrecords. Consultant will provide copies of suchrecords to the District promptly upon request.

X. ASSIGNMENT

Consultant shall not assign its rights or obligationsunder this Agreement without the prior writtenconsent of the District.

XI. NON-WAIVER OF IMMUNITY

Notwithstanding the provisions of Sec. 768.28,Florida Statutes, the participation of the Districtin this Agreement and the acquisition of anycommercial liability insurance coverage, self-insurance coverage, or local government liabilityinsurance pool coverage shall not be deemeda waiver of immunity to the extent of liabilitycoverage, nor shall any contract entered into by theDistrict be required to contain any provision forwaiver.

PUBLIC RESOURCES MANAGEMENT GROUP, INC. ATTACHMENT CSTANDARD TERMS AND CONDITIONS

Xn. GOVERNING LAW

This Agreement shall be governed by the laws of theState of Florida. The parties agree that venue willlie in the appropriate court or before the appropriateadministrative body in Monroe County, Florida.

Xm. ENTIRE AGREEMENT

The foregoing contains the entire Agreement ofthe parties hereto and supersedes any and all priorwritten or oral Agreements between the partiesrelating to the subject matter hereof. No modificationof this Agreement shall be binding upon the partiesunless the same is in writing signed by the parties.

k:\ii6i\PRMG KLWTD AgmtLtrNov. 2010 C-2

ATTACHMENT C

Key Largo Wastewata- Treatment District

Cost Estimate to Preoare a Wastewater Revenae Suffldencv Rate and Financial Forecast Analysis

Line Task Supervising Rate Assistant -

No. Recrn Principal Consultant Analyst Analyst Administrative Totals

1 Direct LaborRates |2| S 180.00 S 115.00 S 70.00 S 50.00 S 50.00

2 Data Acquisition / ConqtilationReview 1 2 8 - . 2 12

3 CompilationofHistoric^ Customer BillingInformation 2 - 6 - 18 24

4 Development ofCustomer and BilledFlow (Usage) Forecast 2 1 4 - 2 - 7

5 Projection ofWastewater Assessment Revenue 3 1 4 - 2 - 7

6 Projection of Wastewater Rate (including wholesale) Revenue 4 1 4 - 4 - 9

7 Development ofOperating Expense Projections 5 1 4 - 12 - 17

8 Cqtital Funding Analysis (FlowofFunds Analysis & Interest Income) 6 10 -4

- 16

9 Projection of Debt Service by Issue 7 1 4 - - - 5

10 Compliance Analysis and Management Dashboard 8 1 4-

4 - 9

11 Rate Comparison with Other Utilities 9 - 4 - 5

12 Development of Net Revenue Requirmentsand Rate Impact Analyses 10 I 4-

1 - 6

13 StaffPresentation ofNet Revenue Requirements - Presentation Documents 11 1 4 - 2 2 9

Preparation ofReport and Presentation ofFindings14 Technical Memorandum / Report Prepartation 12 6 18 - 4 16 44

15 Presentation to Board at PublicHearing - Presentation Documents 12 2 4 - - 2 8

Project Meetings - On-site and Teleconference16 Kick-Offand Strategy Meeting (1 on-site meeting) 1 8 8 - - - 16

17 StaffPresentation ofNet Revenue Requirements (1 on-site meeting) 3-10 8 8 - - -16

18 Public Hearing Meeting (on-site meeting) 12 8 8 - - - 16

19 Web-ex Teleconference Meetings (3 off-site meetings) 2-12 2 6 - 6 - 14

20 Project Management All 2• • •

2 4

21 Total Hours 48 109 . 63 24 244

22 Direct Labor Cost $ 8,640 S 12,535 $ - S 3,150 S 1,200 S 25,525

23 Average Hourly Rate 1 104.61

Other Direct Costs

24 Travel [3] 1 4,002

25 AllowanceforTelephone,Delivery, and Other ProjectCosts 100

26 Miscellaneous / Rounding 73

27 Total Other Direct Costs 1 4,175

28 Total Estimated Project Cost 29,700

[1] Please reference Attachment A - Scope ofServices for description of tasks to be performed by PRMG.[2] PleasereferenceAttachmentB for direct laborhourly rates for PRMG.[3]Travelcosts calcualtedas follows: Trips Staff Unit Cost Total

Airfere 3 2 $500 $3,000Airport Parking 3 2 $17 $102

Hotel (Not all trips assiuned hotel staff) 3 2 $150 $900

To

tal

$4.0

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March 18,4:00PM 98880 Overseas Hwy Key Largo, FL 33037 · 18/03/2014 · PRMG Rate Study L. LEGAL...

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Transcript of March 18,4:00PM 98880 Overseas Hwy Key Largo, FL 33037 · 18/03/2014 · PRMG Rate Study L. LEGAL...