Manual Rcs Ms 1.0.5

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RCS Management Software Manual, version 1.0.5 1

RCS Management-Software

Version1.0.5

Manual

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Contents

Introduction

What is RCS Management Software 1.0.5 .. ........................................... 3RCS Management - Software Features ............................................ 4

First Steps

Technical preparation / System prerequisites ...................................... 5Installation instructions ............................................................................. 5Special hints for Installation under Windows 98 ... 6Starting the RCS Management Software .............. 7

QA Management

Main menu .............................................................................................. 8Reading new RCS High Flow data .................................................. 9Changing QA level .................................................................................. 10Changing of sample volume .. 11Change of user in QA management ............................................ 12Reading stored QA data .............................................................. 13Close RCS Management Software ............................................... 15

Interval-Sampling

Main menu .................................................................................................. 16Reading new RCS High Flow data. ................................................. 17

Changing sample volume, sample time, number of sampling intervals .. 18 Activation of Interval-Sampling .................................................................. 19Change of user for interval sampling ........................................... 20Reading stored Interval-Sampling data. ................................................. 21Close RCS Management Software .. 23

Set Time and Date ............................................................................... 24

Deinstallation of RCS Management Software ....................... 26

Questions and Troubleshooting ................................................................... 27

Materials Supplied .............................................................................................. 28

Biotest Subsidiaries ............................................................................ 29

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Introduction

What is RCS Management Software 1.0.5 ?

The RCS Management Software was developed to broaden the function spectrum of the RCS High Flow with serial numbers higher than 35 790 to access to features relevant toquality safety and interval sampling.

Older RCS High Flow models (serial number 32701 up to 35 790) can use QSmanagement of RCS Management Software but not interval sampling . To use also thismodul an upgrade of the firmware in the EPROM in the RCS High Flow is necessary.

The RCS Management Software cannot be used with old RCS High Flow models (serialnumbers < 32701).

The RCS Management Software enables a reliable documentation and is at the same timean archiving system for QS and interval sampling data. Data are protected and can bealtered by an external program only.

As an additional feature the current time can be set and corrected on the RCS High Flow(serial numbers higher than 32701) with this software.

* With the RCS Management Software 1.0.5 QS management as well as time setting can beperformed for RCS High Flow air sampler with a serial number higher than 32701 . Intervalsampling can be performed for RCS High Flow sampler with serial number higher than 35 790 .

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RCS Management Software Features

1. QS management

a. Alteration of QS levels in RCS High Flow

b. Alterations of user of the QS levels

c. Alterations of sample volumes

d. Archiving and reading of QS alterations

2. Interval-Sampling

a. Alterations of sample volume, sample time and number of interruptions

b. Activation of Interval-Sampling

c. Alterations of user of interval sampling

d. Archiving and reading of interval sampling alterations

3. Time and date setting

a. Alterations in time and date settings in the RCS High Flow

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First Steps

Technical preparation / system prerequisites

- Operating system at least Windows 98, 2000, XP or Windows NT- PC with at least Pentium processor/100 MHz/32MB RAM- at least 2 MB free disk memory space- Graphical resolution at least 256 colors, 1024 x 768 pixel or 800 x 600 pixel- 2 serial interfaces*- Printer

Installation instructions

The RCS Management Software is on the CD-ROM included to case of the RCS High Flowair sampler (serial number > 35 790).

Installation from the CD-ROM

1 Insert the CD in the CD-ROM drive.

2 When the start window is shown, select the desired language and click OK .

3 When the RCS Management Software Setup Version 1.0.5 Welcome dialogue boxappears, please follow the instructions and then click on Further .

4 When the dialogue box appears with the Software license agreement please readthe agreement. If you agree, click on Yes .

5 Follow the instructions as they appear and click on Further .

6 When the Setup concluded dialogue box appears, click on End. The installation hasbeen concluded and the RCS Management Software is ready for use.

** The RCS Management Software requires one serial interface (RS-232C) for thefeatures "QC management and interval sampling. The serial cable is included tothe delivery package of RCS High Flow models (serial number 35 790).

Note for users of Access Software 2000

This software irreversibly changes data bases and formats, so that the data baseis no longer available for CalibSo versions 3.23 and lower.Please do not use Access Software 2000

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Special hints for the use of Windows 98

The installShield which will install the Management Software program after inserting the CDin the CD-ROM drive automatically, does not work properly under Windows 98. For user of this operating system an special installation program is added on CD.

Installation from the CD ROM under Windows 98

1. Insert the CD-ROM into the CD drive

2. After displaying the language selection interrupt the procedure in the InstallShieldWizzard with Abbrechen We strongly do not recommend to continue because notall necessary functions and information may be displayed. The program will not beinstalled properly.

3. Select the appropriate CD-ROM drive by Windows Explorer.

4. Onto the CD a folder Win98 will be shown

5. In this folder start Setup.exe with a double-click

6. Continue as described in Installation Instructions under Pos. 2.

After installation in the way mentioned above no restrictions in the Management Software willappear under Windows 98.

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Starting the RCS Management Software

When the setup is completed a folder named "Biotest Management Software" (or with thename that you have given it during the installation procedure) will be found in the Windowsprogram manager. The program folder contains the RCS Management Software that wasinstalled plus a unInstallShield in order to delete the program at a later time. The RCSManagement Software can be easily identified by the red Biotest logo. In addition an icon

RCS Management Software 1.0.5 on the desktop will be created.Normally, the RCS Management Software is started in Windows by double clicking on theRCS Management Software symbol in the program manager. If the RCS ManagementSoftware is to be started automatically every time that Windows is started, the RCSCalibration Management Software symbol can be included in the "Autostart" program groupof the program manager. You can find further information about starting programs under Windows in your Windows documentation.

Starting page of RCS Management Software during loading the program

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QA Management

QA management enables the deactivation of certain functions of the air sampler RCS HighFlow to protect it from unauthorised alterations.QA levels prevent alterations in calibration factors (QA level 2), volume selection (QA level3), and rotor selection (QA level 4).The QA levels 3 and 4 always include the lower QA levels..

Note: The RCS High Flow is factory-set with the lowest QA level . This level allowsalterations of all settings and selections of listed rotors.

Alterations of QA levels can be performed with the software only, not on the RCS High Flow itself.

Main menu

In the main menu you can directly click on QA Management or chose from other programparts by clicking on Settings in the upper menu bar.

Note: Make sure that the RCS High Flow is switched on and connected to a computer withthe supplied interface cable and a serial interface. Please also note that for the duration of the connection, the RCS High Flow can not be operated with the keyboard and does notswitch off automatically.

After completing your RCS Management Software operations, please disconnect the RCSHigh Flow to avoid unnecessary battery use.

Select QA Management here

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Reading new RCS High Flow data:

Select New from the QA Management menu at the upper left hand corner.The RCS Management Software will then download data from the RCS High Flow anddisplay it at the appropriate positions onto the display.

After completion of data transfer the display may read as follows (example):

RCS High Flow instrument data

Information on the latest QA levelalterations

Information on current QA level of the instrument

Information on user

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Changing the QA levelBy clicking on the respective selection field [ ] in the QA Management window, the currentQA level can be changed.

Each instrument is factory-set to QA-level 1 . In level 1 all functions are open, settings can bealtered and listed rotors can be selected, even if their calibration expiry date is exceeded.Level 1 also allows manual calibrations via the keyboard of the air sampler.

In QA level 2 the possibility to alter the calibration factor via the air sampler is deactivated. InQA level 2 a rotor with an exceeded calibration date can not be selected. All other featurescan be altered in the air sampler itself.

In QS-Level 3 the volume selection feature on the air sampler is deactivated in addition toblocking a calibration factor alteration or selection of an expired rotor (QA level 2).

Selected QA level 2

Selected QA level 3

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In QA level 4 the selection of an active rotor on the air sampler is deactivated in addition tothe deactivations of QA level 2 and QA level 3.

Change of sample volumeBy clicking on the black triangle [ ] in the field volume you can select the desired samplevolume from the list.

Note: In the volume selection of the RCS High Flow there are three positions were user-defined volumes may be programmed. These volumes also will be visible and may beselected here.

Selected QA level 4

Select sample volume from the list

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Reading stored QA data:

Data stored earlier with the QA management feature can be activated and read. They can belisted by either instrument number or alteration date.

Note : Stored data can be read only. Alterations are not possible .

Click on Data base on the upper menu and select Selection .

The entire operation is documented.

The data base can be selected here

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The following display appears. As Selection criteria you may chose from Instrument serialnumber

or Alteration date . Enter special selection criteria as desired in the white field.

By clicking on Preview the respective list of the data base is displayed. The arrow keys allow

you scroll through the list.

As selection criterion, the instrumentserial number can be entered here .

As selection criterionalteration dates can be entered here

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By clicking on Preview the respective list of data base is displayed. The arrow keys allowyou scroll through the list.

Close RCS Management Software

In order to end the RCS Management Software, select QA level, Exit from the menu bar atthe upper left hand corner.

Note: We deactivated the Windows symbol in order to avoid premature ending of theprogram and subsequent data loss.

With the arrow keys you canscroll upwards or downwardswithin the list.

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Select Interval Sampling

Interval Sampling

Interval sampling allows to elongate the sample time for a defined sample volume by definedsampling interruptions. The instrument calculates the correct time intervals of the

interruptions by itself in regards of all stored calibration factors.

Main menuIn the main menu you can directly click on Interval Sampling or chose from other programparts by clicking on Settings in the upper menu bar.

Note: Make sure that the RCS High Flow is switched on and connected to a computer withthe supplied interface cable and a serial interface. Please also note that for the duration of the connection, the RCS High Flow can not be operated with the keyboard and does notswitch off automatically.

After completing your RCS Management Software operations, please disconnect the RCSHigh Flow to avoid unnecessary battery use.

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Reading new RCS High Flow data:

Select New from the Interval Sampling menu at the upper left hand corner.The RCS Management Software will then download data from the RCS High Flow andtransfer them to the proper QA management files.

After completion of data transfer the display may read as follows (example):

Information about user

Information about sample volume

Information about sample time

Information about number of samplings

Information about activation of intervalsampling

Instrument data of RCS High Flow

Information of previous alternations

Field of calculation data

Documentation of changes of intervalsampling

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Changes of sample volume, sample time and number of sampling intervalsTo enter the parameter for sample volume, sample time and desired sample interruptions,data must be entered into the according fields Volume , Period and Interval number . Thesample volume (volume) can be selected between 100- 1500 Litres, the total sample timebetween 10-240 minutes (according to the observations for agar strips mentioned in the

Validation Handbook) and interval number between 2-10.

To proof the validity of the desired parameters and to calculate the according time periods for run time and stop time, click in Accept .

The program checks for all stored rotors and their according calibration factors the validity of the desired parameters.

In case that at least one of the parameters are not valid in combination with the othersaccording to the data of stored rotors, following picture may appear:

Accept the selected parameter

Error message, which indicate that at leastone selected parameter is not valid incombination with the others according to thedata of stored rotors.

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The parameter must be changed in this case.

In case parameters are valid, calculation can be performed and information about sampletime (runtime), partial run time (runtime/part) and intervals (runtime/stop) are displayed in thefiled Calculated data . Small differences to theoretical data are due to the considerations of calibration factors.

Activation of Interval SamplingNormally the delay time modus is activated in the RCS High Flow (see also package insert,pg. 29, chapter 4.9). To alter the modus to interval sampling, click on the field Enable deviceoperation .

In same way interval sampling can be changed back to delay time modus by clicking on thesame field.

The alternation from delay time modus to interval sampling and back is not possible over the

display of the instrument alone.

Accepted data for runtime, partial run timeand stop time

Enable interval sampling operation

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Change of user of Interval Sampling

By clicking on the field Interval Sampling the field User is available. Enter name,

abbreviation, ID number in the corresponding field.

Store and transfer the new data by clicking on OK in the field Data transmit" .

Note: Unless the data in interval sampling are transferred to the RCS High Flow, they are not safely stored and doesnt come into effect at the RCS High Flow.

User of interval sampling

Here new data are stored andtransferred to theRCS High Flow.

If new data shall not betransferred and original datashall be maintained, click here

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Reading stored interval sampling data:

Data stored earlier with the interval sampling feature can be activated and read . They can belisted by either instrument number or alteration date.

Note : Stored data can be read only. Alterations are not possible .

Click on Data base on the upper menu and select Selection .

The entire operation is documented.

The data base can be selected here

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The following display appears. As Criteria of Selection you may chose from instrument Serial Number

or Date of modification . Enter special selection criteria as desired in the white field.

By clicking on Preview the respective list of the data base is displayed. The arrow keys allowyou scroll through the list.

As selection criterion, the instrumentserial number can be entered here .

As selection criterionalteration dates can be entered here

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By clicking on Preview the respective list of data base is displayed. The arrow keys allowyou scroll through the list.

Close RCS Management Software

In order to end the RCS Management Software, select Interval Sampling, Exit from themenu bar at the upper left hand corner.

Note: We deactivated the Windows symbol in order to avoid premature ending of theprogram and subsequent data loss.

With the arrow keys you canscroll upwards or downwardswithin the list.

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Set Time and Date

In all program parts clicking the key settings in the upper menu bar will display the field Time wherecurrent time and date can be set for the RCS High Flow.

Note: This program part can only be used if a data transfer to the RCS High Flow was previously performed with either QA management or Interval Sampling.

In the field RCS Air Sampler you can set the current Time and Date . Please click on thehour, minute and second field and change the digits with the arrow keys [ , ].

Setting time and date for a RCS High Flow

Current system time and date

Time and date can be altered with the arrowkeys.

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By clicking on the key Get time the current RCS instrument data are transferred and can becompared.

By clicking on Set time you confirm the new time setting and transfer it to the RCS air sampler.

Now click on OK to return to the first display of your previous program part.

Note: The new settings are not stored in the RCS instrument unless you transferred themwith set time and ok.

Current RCS High Flow time and date

The selected new data are transferredto the RCS air sampler here

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Deinstallation of RCS Management Software 1.0.5

Recommendations for removing the program RCS Management Softwarefrom your computer: For deinstallation of the RCS Management Software from your computer we recommend to

use the unInstallShield you can find in the Windows Program Manager under Program /Biotest RCS Software / RCS Management Software 1.0.5. This program will remove theRCS Management Software files properly. The folder with the data base will not be erased.The data will be available and can be read with e.g. Microsoft ACCESS.

Hints for re-installing the RCS Management Software

In the case that you re-install the RCS management Software again into the previous folder acopy from the existing data base will be created. In the case of multiple re-installments onlyone copy will be preserved.

Thank you for choosing RCS Management Software 1.0.5

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Questions and Troubleshooting Guide

The software is designed in such a way that in case of an operating error, a pop-up error message automatically appears to assist you in solving the problem

The following points should also be considered:

The keyboard and remote control no longer function as long as the instrument isconnected to the interface line.

The keyboard and the infrared remote control are disabled when an interface line isconnected in order to prevent undesired disturbances from the remote control or manualoperations. The RCS High Flow instrument can now only be operated remotely via the RCSManagement Software.

Automatic shut down is disabled

The automatic shut down of the instruments is suppressed as long as the interface line isconnected. This should be kept in mind because if the instruments are activated the currentis continuously being used which will empty the batteries.

If the connection is interrupted, this will be recognized by the RCS High Flow instrument.

The instruments will deactivate themselves after about 8 minutes.

Message: "LoBat"

If the battery capacity of the instruments connected is no longer sufficient to continuemeasurements, this is transmitted to the calibration software as an error report and therecording of data is stopped.

The signal is also transmitted to the memory of the RCS High Flow instruments. After thebatteries have been changed, this information is retained. Since the keyboard is switched off if the interface cable is connected up, the error message cannot be deleted.

Remedy:

Undo interface cable, press the RES button on the RCS High Flow instrument and reconnectthe interface cable.

Does the instrument have to be connected to specific interfaces?

No, the RCS High Flow instrument can be connected to COM 1 or COM 2. The interface willautomatically be correctly recognized by the software.

The RCS air sampler could not be detected by the serial interface

This error might occur if the air sampler is not properly connected or not switched on. Pleasecheck connections and cables and switch the air sampler on by pressing the RES key. If theproblem still exists please check if serial ports are not used by an other program.

Message A large deviation between the RCS air sampler time and the system timewas detected. Would you like to synchronize the clocks?

This message only occurs in data transfer from the RCS air sampler to the program if thedeviation between the time set in the RCS air sampler and the connected computer amountsto +/- 6 hours.

In the case of further questions or problems, please contact the BiotestTechnical Service: Tel. +49 06103/801-969 or your local Biotest office.

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Materials Supplied

The materials supplied with the RCS Management Software,Version 1.0.5, consists of

1x CD-ROM with the RCS Management Software, version 1.0.1x interface cables1x manual

Correctness of Data Transfer To whom it may concern

For all data transfers checksum protocols are used to ensure that all data aretransferred correctly to the RCS High Flow. Furthermore all data are re-

transferred and verified automatically

The correctness of calibration data was extensively tested and confirmed.

Biotest AG Dreieich Germany

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Biotest Subsidiaries

HEADQUATER Biotest AGGERMANY Landsteinerstrasse 5 63303 Dreieich

Tel.: +49 6103 801-0 Fax: +49 6103 801-130

http://www.biotest.de [email protected]

AustriaBiotest AustriaGes.m.b.H.Einsiedlergasse 581053 WienTel.: +43 1 54515610

Fax: +43 1 [email protected]

Great BritainBiotest (UK) Ltd.Unit 28Monkspath Business ParkHighlands Road /Shirley, Solihull

West Midlands B90 4NZTel.: +44 121 7333393Fax: +44 121 [email protected]

JapanBiotest K.K. (Japan)8F Daini AK Bldg.2-8-14, Shibaura, Minato-kuTokyo 108-0023Tel.: +81 3 52321654

Fax: +81 3 [email protected]

BeneluxBiotest Seralc NV/SAEssenestraat 16B-1740 TernatTel.: +32 2 7560730Fax: +32 2 [email protected]

HungaryBiotest Hungria Kft.Beregszsz t 55/B1118 BudapestTel.: +36 1 2462002Fax: +36 1 [email protected]

SwitzerlandBiotest (Schweiz) AGSchtzenstrae 175102 RupperswilTel.: +41 62 8890000Fax: +41 62 [email protected]

FranceBiotest S.a.r.l.Zone Industrielle Centre80, Rue Hlne Boucher 78534 Buc CedexTel.: +33 1 39202080Fax: +33 1 [email protected]

ItalyBiotest Italia S.r.l.Via Leonardo da Vinci, 4320090 Trezzano sul NaviglioTel.: +39 02 484291Fax: +39 02 [email protected]

USABiotest Diagnostics Corp.66 Ford RoadSuite 131Denville, N.J. 07834Tel.: +1 973 6251300Fax: +1 973 [email protected]

Biotest AG Dreieich October 2005

Manual Rcs Ms 1.0.5

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