Manual on Career Awareness Activities7. Receive acknowledgement from the school/college All officers...

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Manual on

Career Awareness

Activities

(For all Regional Offices and Chapters of the ICSI)

Revised as on 10th August, 2018

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Index

S.No. Contents Page No.

1. Guidelines for organising Career Awareness Programmes (CAPs) 3

2. Guidelines for conducting Mega CAP 6

3. Guidelines for conducting Teacher’s Conference 8

4. Guidelines for Participation in Career Fairs/ Exhibitions/ Book

Fairs etc.

10

5. Guidelines for claiming of reimbursements from HQ 12

6. Manual for conducting Quiz in the CAPs 13

7. Roles and responsibilities of Career Counselling Officers 17

8. Guidelines pertaining to ICSI Counsellors 19

9. Annexures 21

3

Career Awareness Programmes (CAPs) on the CS course are being conducted in various

schools and colleges by all the Regional Offices and the Chapters of the Institutethrough

the employees, committee members, ICSI Counsellors or volunteers.

In order to ensure quality and maintain uniformity in the programmes conducted by all

the Regional Offices (ROs) and Chapter Offices (COs), following guidelines are

formulated.

1. Identification of reputed schools/colleges

As per the ICSI Vision 2022, the objective of the career awareness programmes

should be to make the Company Secretary Course, a preferred choice for the

students. For this, all ROs and COs should try to organise CAPS in the reputed

schools, colleges and universities.

Identify top or reputed schools/colleges in the districts allocated to the

RO/Chapterand maintain a databasewith the relevant details.

The format is placed as Annexure A.

2. Approach Schools or Colleges and schedule CAPs

The concerned officer from Region or Chapter should approach Schools or

Colleges through mails and/or calls. A sample mail or letter which can be sent to

schools or colleges is placed as Annexure B.

Guidelines for organisingCareer Awareness Programmes (CAPs)

4

Follow up with the Schools or Colleges for confirming the date and time and

schedule the programme. Also update the database (as mentioned in Annexure

A) with the response received from Schools/Colleges.

3. Identify and maintain a list of CS Alumni from top institutions and other

resource persons

With a view to project ‘Brand ICSI’ the CAPs should be carried out in the reputed

schools, colleges and universities preferably with help of the members who are

alumni of these institutions.

Identify the CS members in your area who are alumni of reputed institutions.

Prepare and maintain a list of CS alumni identified and other resource persons

like ICSI Officials, Managing Committee Members, Senior Company Secretaries,

Toppers of CS Examinations, GiriSagarDoots and ICSI Counsellors who may

conduct the Programme.

The format of maintaining the list of resource persons is placed in Annexure C.

4. Prepare for CAPs and take prior approvals wherever required

Allocate/assign the responsibility for conducting CAPs according to the

confirmations received from Schools/Collegestothe available Resource Persons.

Keep ready power-point presentation, ICSI banner/standee and brochures on CS

Course for distribution.

For all outstation CAPs, prior approval is required from the concerned RD and

the HQ. A format for obtaining approvals is mentioned in Annexure J.

5. Process to be followed during the CAP The resource person to address the students and explain about the CS Course.

Display ICSI Banner/Standee at the programme.

Run power-point presentation during the CAP.

Distribute brochures on CS Course.

Circulate and get details of participating students in the Feedback cum

Attendance sheet.

A sample Feedback cum Attendance Sheet is placed as Annexure D.

6. Conducting short quiz session for students

To generate further interest among the participants, the resource person or

speaker may also conduct short quiz session for students and winners may be

given some gifts.

The detailed manual for conducting quiz is placed separately in this Manual.

7. Receive acknowledgement from the school/college

All officers or resource persons conducting the CAP at any school/college are

required to get an acknowledgement letter from the Principal/HOD of the

institution in the Reply Performa.

5

A Sample Reply Performa is placed as Annexure E.

8. Identify interested students and follow-up

Maintain the database of the students who have shown interest in the course in

the Feedback cum Attendance Sheet along with their names, email ID and contact

number in the format given in Annexure G.

Assign one official or resource person associated with the CAPs to send CS

Aspirant letter to all the interested students. The students may also be contacted

on phone/by sending SMS.

A sample letter/mail which can be sent to all the interested students is placed as

Annexure H.

The Chapters/RO should also request one person in the schools/colleges where

they have conducted CAP to collect details of interested students. The students

can be asked to give details of their interest to join or know further about the

course to that specified person. Later on Chapters/RO should follow up with such

person and update the database accordingly.

This has to be carried out compulsorily once a month and updated MIS of

Students data, mail sent and response received if any should be sent to the

RO/concerned Career Counselling Officer of the region before 5thof every month.

9. Records to be maintained

List of schools/colleges in and around the chapters and districts allotted along

with the relevant details as mentioned (Annexure A).

List of CS Alumni and resource persons (Annexure C).

Records of CAP conducted (Annexure F).

Database of aspiring students (Annexure G).

Maintain a physical file with all hard copies of Reply Performa and Feedback cum

Attendance Sheets for each of the program conducted.

10. MIS to be sent

Send monthly MIS of CAPs in the format mentioned in Annexure F tothe

RO/concerned Career Counselling Officer before 5th of every month.

A soft copy folder of Reply Performa along with the Feedback cum Attendance

Sheets for each program shall be sent to the RO/concerned Career Counselling

Officer of the region for records.

MIS of interested students data, mail sent and response received if any should be

sent to the RO/concerned Career Counselling Officer of the region before 5th of

every month.

A MIS from all the ROs and Chapters should be send to the HQ regarding the

career awareness activities, registrations, targets achieved etc. The concerned

Career Counselling officer of all regions would take this MIS from all ROs and

Chapters compile it and send to HQ for uploading on website by 5th of every

month. The format of MIS is placed asAnnexure I.

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All Regional Offices and Chapters of the Institute should organise atleastone

Mega CAP to create awareness about CS Course and Profession among the

students and parents in large scale.

Regional Offices and Chapters should approach schools, colleges, universities

seeking support to organizing the Mega Career Awareness Programmeand

inviting all students of Management, Law and Commerce streams of nearby

colleges the ICSI Mega CAP.

The ROs/Chapter Offices should finalise the Programme with Vice- Chancellors

and Registrars of the University and convince them to send invitations from their

good office to all the colleges under the particular university.

The Mega CAP may also be conducted in collaboration with ICSI Study Centres or

with the Universities with which we have signed MoU for Signature Awards.

Around 800-1000 participants from various Universities, Colleges and Schools

should participate in the programme.

The ROs/Chapter offices should explore utilising University/College Auditorium

for organising Mega CAP and finalise the dates of the programme accordingly.

It would be a half day/one day programme to provide a brief overview on the

aspects of course and profession of Company Secretaries along with some other

emerging corporate topics

The Regional Offices and Chapters will support and manage the programme.

Somesenior dignitaries or members may be invited for inaugurating the Mega

Career Awareness Programme.

Guidelines for conducting Mega CAP

7

Eminent speakers and expert Company Secretaries would address and interact

with the participants.

The participation in the programme would be free of cost and it may be attended

by all the interested students and parents.

The RO/Chapter should strive to utilize the premises of the programme

wherever available. For eg. If a programme is scheduled for half day and the

premises has been booked for whole day then the RO/Chapter should strive to

organize a Teachers Congress in the same premises before or after the

programme.

The School/College/University approached for Mega CAP should be made the

academic partner for the programme.

The tentative details of the programme along with date, venue, speakers, no. of

participants expected, and budget should be prepared and sent for prior

approval to the RDs and concerned career awareness officer. (The format for

the same is placed in Annexure J.)

The RD would do an impact analysis of the programme in terms of expenditure

to be incurred and expected impact analysis and recommend the same to HQ for

approval through respective Career Counselling Officers at the Regions. (The

format for the same is placed in Annexure K.)

The office of ICSI mooting the proposal of participation in Career Fair should

mention advance payment, if required, at the time of forwarding the proposal

to Career Counselling Officer for required approvals/ action from HQ. Advance

Settlement should be done properly as per the directions from Dte. of F & A.

ROLE FLOW FOR MEGA CAPs

Chapter will moot the proposal with cost benefit analysis after getting

discount and mentioning last year payments (if this is a repeat case).

Career Counselling team member will evaluate the benefit (even help the

chapter in developing one)in consultation with RD.

Entries like proper discount, payment made last year and as defined by JD

Career Counselling will be evaluated herein consultation with RD.

RD will approve and give his recommendation and forward to HQ- Career

Counselling (as per Annexure K).

Recommendation should be sent to HQ at least 7-10 days before the event

from RO.

Promotional Material will be organised on requisition basis of RC/Chapter

from HO.

After the event submit all the bills/ vouchers along with the report on the

programme to the Career Counselling officer of your region.

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Career Counselling Officer of that region would verify all the claims of RO and

Chapters and after complete verification (in the format given in Annexure M)

send the claimsto the Career Awareness Cell, HQ for re-imbursement.

All Regional Offices and Chapters of the Institute should organise atleastone

Teachers’ Conferenceto create awareness about CS Course and Profession among

the teachers/faculty.

The school/college/university approached for the Teachers Congress and Mega

CAP can be made the Academic Partner of the program.

Regional Offices and Chapters need to approach schools, colleges and

universities to invite the Commerce, Law, Management Faculties and Principals

of Schools & Colleges to the ICSI Teachers Conference.

The ICSI Study Centres or Counsellors may also be utilised for the process of

approaching University Vice- Chancellors/Registrars/College Principals/school

faculty.

The programme can also be conducted in co-ordination with Universities with

which we have signed MoU for Signature Awards.

The ROs/Chapter Offices should finalise the Programme with Vice- Chancellors

and Registrars of the University and convince them to send invitations from their

good office to all the faculties under the particular university.

Around 300-400 teachers from various Universities, Colleges and Schools should

participate in the programme.

Guidelines for conducting Teacher’s Conference

9

The ROs/Chapter offices to explore utilising University/College Auditorium for

organising ICSI Teachers Congress and finalise the dates of the programme

accordingly.

It should be a one day programme with emerging corporate topics which would

appeal to the teachers along with a session to showcase ICSI and CS profession to

the teachers.

The teachers will also be provided with a Participation Certificate and Kit at each

Teacher’s Conference.

The teacher’s data should be collected by RO/Chapter and utilised for opening of

Study Centressending promotional material on “Career as a Company Secretary”.

The RO/Chapter should strive to utilize the premises of the programme

wherever available. For eg. If a programme is scheduled for half day and the

premises has been booked for whole day then the RO/Chapter should strive to

organize a Mega CAP in the same premises before or after the programme.

The tentative details of the programme along with date, venue, speakers, no. of

participants expected, and budget should be prepared and sent for prior

approval to the RDs and concerned career awareness officer. (The format for

the same is placed in Annexure J.)

The RD would do an impact analysis of the programme in terms of expenditure

to be incurred and expected impact analysis and recommend the same to HQ for

approval through respective Career Counselling Officers at the Regions. (The

format for the same is placed in Annexure K.)





ROLE FLOW FOR TEACHER’S CONFERENCE




chapter in developing one) in consultation with RD.



RD will approve and give his recommendation and forward to JD Career



from RO.


from HO.



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All Regional Offices and Chapters of the Institute should organise participation

in Career Fairs/Exhibitions/Book Fairs etc. as per the allotted targets to

create awareness about CS Course and Profession among the students and

parents in large scale.

Regional Offices and Chapters should approach schools, colleges,

universities, newspapers and other entities organising career fairs to

participate in fairs having adequate presence of students and parents for

varied fields.

The Career Fairs may also be conducted in collaboration with ICSI Study

Centres or with the Universities with which we have signed MoU for Signature

Awards.

Target of around 800-1000 participants from various Universities, Colleges

and Schools should participate in the Career Fairs organised by ICSI.

The Regional Offices and Chapters will support and manage the participation

in Career Fairs etc. and Career Fair programme if organised by RC / Chapter.

Depending on the reach of the program some senior dignitaries or members

may be invited for inaugurating the Career Fair or members on voluntary

Guidelines for Participation inCareer Fairs/Exhibitions/Book

Fairs etc.

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basis to associate during the fair to interact with potential students and give

them insight about the course.

The participation in the programme by prospective stakeholders would be

free of cost and it may be attended by all the interested students and parents.

The tentative details of the programme along with date, venue, participants

expected, and budget should be prepared and sent for prior approval to the

RDs and concerned career awareness officer. (The format for the same is

placed in Annexure J.)

The RD would do an impact analysis of the programme in terms of

expenditure to be incurred and expected impact analysis and recommend the

same to HQ for approval through respective Career Counselling Officers at the

Regions. (The format for the same is placed in Annexure K.)





ROLE FLOW FOR CAREER FAIRS/EXHIBITIONS/BOOK FAIRS ETC.




chapter in developing one) in consultation with RD.






from RO.


from HO.






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A. Checklist for reimbursement of expenses for CAPs done by ROs/Chapters in their

city

The maximum amount reimbursable per CAP would be Rs. 1500.

All the Chapters should submit their reimbursement claims to ROs along with the following documents.

Reply Performa as mentioned in Annexure E.

Feedback cum attendance Sheets as mentioned in Annexure D.

Local Conveyance Form for travel expenses.

Distinguished Photographs of the participants attending the program and of the

Officer addressing the participants.

Miscellaneous Expenses if any on food, photo copying etc. (Attach Original Bills)

Career Counselling Officer of that region would verify all the claims of RO and Chapters and after complete verification (in the format given in Annexure M) send the claims on monthly basis i.e. by 5th of every month to the Career Awareness Cell, HQ.

B. Checklist for reimbursement of expenses for CAPs done by ROs/Chapters outside

their city

For travelling and accommodation, expenses would be allowed as per the TA/DA entitlement of the employees as mentioned in ICSI Service Rules.

Guidelines for claiming of reimbursements from HQ

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Prepare an estimate of expenses to be incurred for conducting CAPs outside the city before each tour and sent to respective Career Counselling Officer (designated by HQ) handling the particular region for getting the approval of the Competent Authority.

For CAPs reimbursement, send your claims to Career Counselling Officer of your region with the following documents.

TA/DA form along with original invoices, tickets for travel expenses,

accommodation etc. along with the approvals and required signatures.

Reply Performa as mentioned in Annexure E.

Feedback cum attendance Sheets as mentioned in Annexure D.

Distinguished Photographs of the participants attending the program and of the

Officer addressing the participants.

Miscellaneous Expenses if any on photo copying etc. (Attach Original Bills)

Career Counselling Officer of that region would verify all the claims of RO and Chapters and after complete verification (in the format given in Annexure M) send the claims on monthly basis i.e. by 5th of every month to the Career Awareness Cell, HQ.

N.B:- The Chapter/RO may keep photocopy of the Reply performa and the Feedback cum attendance Sheets for follow up action in future. With a view to generate interest of students in the Career Awareness Programmes (CAPs), the resource person or speaker may conduct short quiz sessions and distribute gifts to the winners according to the guidelines specified in this manual. The quiz session may be conducted during the CAP or after completing the CAP depending upon the situation. A Question Bank comprising of questions pertaining to the CS course, roles and responsibilities of Company Secretaries, Companies Act 2013 and other relevant matter is given hereunder for your reference-

A. Questions on CS Course 1) What are the three stages in CS Course?

Foundation Programme Executive Programme Professional Programme

2) What is the eligibility criterion for joining Foundation Programme?

Manual for conducting Quiz in the CAPs

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10+2 pass or its equivalent (Students appearing for 10+2 or its equivalent Board Examination can also apply for CS Foundation Programme on provisional basis with the condition of submitting 12th pass proof within 6 months)

3) Who is eligible to enrol directly for the Executive Programme?

Graduate or its equivalent (Any Discipline except Fine Arts)/ CS Foundation Pass(Students appearing in Final Year Graduation or its equivalent can also apply for CS Executive Programme on provisional basis with the condition of submitting Graduation pass proof within 6 months)

4) What are the subjects in Foundation Programme?

Business Environment and Law Business Management, Ethics & Entrepreneurship Business Economics Fundamentals of Accounting and Auditing

5) What is the website portal of the Institute of Company Secretaries of India?

www.icsi.edu 6) If a student is interested to register for CS Foundation Programme, where should

he apply for registration?

The student should apply for registration online at www.icsi.edu.

7) What is the registration fee for Foundation programme?

Registration Fees: Rs. 4,500

8) If a student wants to pursue compulsory training after completing CS Professional Examination, then what is the duration of training?

One year

9) Examinations of CS course are conducted twice in a year. When are these examinations held?

June and December

10) What is the minimum % marks required in class XII examinations to apply for the scholarship in the Foundation Programme under meritorious students’ category?

Meritorious Students who have attained minimum 85% Marks (or equivalent CGPA ) in Senior Secondary (Class XII) Examinations without any restriction on the family income

11) What are the passing criteria in CS Examinations?

http://www.icsi.edu/

15

40% marks in each paper and 50% marks in aggregate of all subjects is necessary to pass.

12) If a student wants to pursue compulsory training after completing CS Executive Examination, then what is the duration of training?

Two years 13) The registration for Executive and Professional programme is valid for how

many years?

Five years

14) What is the examination fee per module for CS Examinations?

Rs. 1200

15) What is the pattern of Examination for Foundation Programme?

MCQ Based Examination

B. Questions on Companies Act, Roles and Responsibilities, Functions of CS etc. 1) Which is the major act which provides for regulation of companies in India?

Companies Act 2013

2) According to Companies Act 2013, which all companies are required to appoint a whole time Company Secretary mandatorily?

All companies which has a paid up share capital of 5 crore rupees or more

3) According to Companies Act 2013, which all companies are required to appoint a KMP?

Every listed company and every other public company having a paid up share capital of 10 crore rupees or more shall have KMP.

4) Who is a KMP in the company?

KMP means a Key Managerial Personnel who can be a WTD (Whole Time Director), MD (Managing Director), CEO (Chief Executive Officer), CFO(Chief Financial Officer)or CS (Company Secretary)of a company.

5) What is full form of CSR?

Corporate Social Responsibility

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6) What is full form of NCLT?

National Company Law Tribunal 7) As per Companies Act 2013, who is authorised to conduct secretarial audit of a

company?

Practising Company Secretary

8) As per Companies Act 2013, secretarial audit is mandatory for which companies?

Every listed company and Every public company having a paid-up share capital of 50 Crore rupees or

more

9) What is SEBI?

Securities and Exchange Board of India

10) As per SEBI (Listing Obligations and Disclosure Requirements) Regulations 2015 appointment of a qualified company secretary as the compliance officer is mandatory for __________

Every listed entity

11) To become a company secretary of a company, he/she should be a member of which Institute?

The Institute of Company Secretaries of India

12) What is GST?

Goods and Services Tax

13) Who is responsible for ensuring all regulatory compliances of the Company?

A Company Secretary

14) A Company Secretary is responsible to facilitate the convening of which meetings in the Company?

Board meetings Committee meetings and Annual General meeting

15) Apart from Companies Act, a company secretary has sound knowledge of other economic laws like FDI, FEMA and IPR etc. What are FDI, FEMA and IPR?

FDI- Foreign Direct Investment FEMA- Foreign Exchange Management Act IPR- Intellectual Property Rights

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Guidelinesfor distributing gifts

Small gifts may be distributed to the winning students.

Currently upto Rs.1500 is being reimbursed per Career Awareness Programme.

The ROs and COs should try to include the cost of the gift in the same for normal

CAPS and for Mega CAPs any specific gift costs may be placed in the estimated

expenditurebudget for approval by the competent authority.

Implementing Proposed ‘Action Plan’ for achieving the targets regarding Career

Awareness Activities in coordination with Regional Offices and Chapters

To Coordinate with Regional Councils and Chapters in conducting of Career

Awareness Programmes in School and College under their jurisdiction.

To monitor the career awareness programs based on the Districts allotted to

each chapter in region for better reach in career awareness activities.

To coordinate on behalf Headquarters with Regional offices and chapters for

arranging meetings with Principals, HOD of Commerce Departments, Deans,

Vice-Chancellors and Chancellors regarding permissions orother

requirements of School and College for conducting Career awareness

Programme .

Coordination for Career Awareness Programmes with requisite approvals,

Career Awareness Materials , monitoring , once RCs and Chapters gets dates for

conducting Career Awareness Programmes organising rational disbursement of

Promotional Material which are updated by HQ- Dte of CC from time to time, as

and when required .

Coordinating with ICSI Stores for dispatch of required promotional materials

based on requests of the chapters and regions.

Roles and responsibilities of Career Counselling Officers

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To compile the monthly MIS of CAPs in the prescribed format from the RO/

Chapter and get it uploaded before 5th of every month.

To coordinate with RC/Chapters for Organising and Recommending ICSI

participation in large scale Career fairs, Exhibitions/book fairs , College fests

/School Fests and other relevant Platforms in Tier I, II,III cities and also far flung

rural areas across India.

To coordinate with the respective Regional director/s on MEGA CAP and

TEACHER’s CONGRESS proposed by the RC /Chapter.

Organise for Monthly reimbursement for the Career Awareness Programmes

sent by Regional Council / Chapter in form of Claim to HQ

Organise for verification and reimbursements of Bills and pertaining to Career

Awareness Programmes, Career Fairs ,Mega Career Awareness programmes and

Teacher’s Congress etc. and recommends the amount to be reimbursed to JD, as

per Guidelines and approved amounts

To coordinate HQ feedback to Regional Councils and Chapters on the Targets

achieved Vis-a Vis targets to be achieved.

Arranging to get approval for conduct of career awareness program to JD after

receiving requests received from chapters and along with recommendation

through Regional office for conduct of program

Organising for dissemination of CAP presentations, Career Awareness Video

updations and promotional material to regions and chapters.

To place forapproval and also coordinate for release of reimbursement

submitted to HQ for various CAP activities.

Organising for supervising of ICSI Career Counsellor Activities for specified

region.

Anyother activity assigned from time to time.

The officers for respective regions are as under:

Easter Region Ms.SonuNahata

Northern Region Ms. Gunjan Sehgal

Southern Region Ms. NishitaSinghal

Western Region Mr.Pravin Gupta

ROLE FLOW FOR CAREER COUNSELLING OFFICERS FOR CAREERAWARENESS

ACTIVITIES:



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chapter in developing one).

Entities like proper discount, payment made last year and as defined by JD

Career Counselling will be evaluated here.



Process of registration of ICSI Counsellors

1) The person interested to register as Counsellor would submit Performa A of the

Guidelines to the Chapter or RO.

2) The Chapter and RO would forward the Performa A along with their

recommendation to Career Counselling Officer.

3) Application forms will be received by Career Counselling Officers (CCOs) for

their respective regions. It will be evaluated and recommendation would be

send to HQ for Approval.

4) Interaction /interview of Counsellor may be conducted through video call,

Skype, Whatsappetc Ensure that highly qualified People having good

communication skills, presentation skills, who are also alumni of our Institute

and are interested to represent ICSI as Counsellors, join us as Counsellors.

5) After the approval by HQ, the RO/Chapter Official shall procure and sign that

agreement as per instructions of the HO representative.

6) Hard copies of all agreements would be sent to Career Counselling Officer.

7) A link would be provided to the Counsellors for online registration.

8) On successful registration, all the approvals of CAPS, students’ registration,

registration of companies for imparting training and reimbursements would be

done through SMASH online portal.

Guidelines pertaining to ICSI Counsellors

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9) Reimbursement Claims to be approved on SMASH and Hard Copy to be sent to

Dte of F & A in hard copy also

10) Data of Counsellors (Region-wise) to be maintained in MIS for Career

Fair/CAPS as new EXCEL file in the same data which will be placed on

www.icsi.edu/CC.

Checklist for reimbursement of expenses for CAPs done by ICSI Counsellors

The amount of reimbursement would be as per the revised ICSI Counsellors Guidelines.

All ICSI Counsellors would submit their reimbursement claims to respective ROs/Chapters. Chapters would verify the documents at their end and send to ROs. The ROs would submit all the claims received from ICSI Counsellors (under their region) by 15th of every month to the HQ.

The claims should be sent to along with following documents- a) Reply Performa as mentioned in Annexure E.

b) Feedback cum attendance Sheets as mentioned in Annexure D.

c) Distinguished Photographs of the participants attending the program, of

the Officer addressing the participants, ICSI Banner/Logo/PPT in the

background reflecting the program being conducted and Board/ fascia of

the venue where the programme is being conducted.

d) Miscellaneous Expenses if any on postage or courier (Attach Original

Bills).

For all the above reimbursements from HQ: NO E-MAIL Requests will be

entertained, till further orders.

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Annexure A

LIST OF SCHOOLS/ COLLEGES TO BE APPROACHED FOR CAPs

Sl. No

Name of the School/College

District Name, Email and Contact No. of person

contacted

Status/ Response

Tentative date of

CAP

Note: Please maintain the details in an Excel file

Annexures

22

Annexure B

Sample CAP request letter

To, The Principal/HOD of Commerce ____________ ____________ Dear Sir/Madam, Greetings from the Institute of Company Secretaries of India! The Institute of Company Secretaries of India (ICSI) is a statutory body established under the Company Secretaries Act, 1980, to develop and regulate the profession of Company Secretaries in India. The Institute works under the aegis and guidance of the Ministry of Corporate Affairs, Government of India. Presently, the Institute has on its roll over 53,000 members who are actively engaged in the corporate sector and over 400,000 students pursuing the course of Company Secretaryship. The Institute offers the course of Company Secretaryand provides postal and oral coaching through its 4 regional offices and 68 chapter offices across India. In addition to these, the Institute has also signed MoUs with various universities/colleges where chapter offices are not present to guide students to qualify as Company Secretaries and become the corporate governance professionals.

The CS Course is by Correspondence / Distance Learning with provision for optional oral coaching classes. There are three stages to be pursued to qualify as a Company Secretary and a compulsory training requirement.

CS FOUNDATION PROGRAMME CS EXECUTIVE PROGRAMME CS PROFESSIONAL PROGRAMME

Eligibility: 10+2 pass or its equivalent (Students appearing for 10+2or its

Eligibility: Graduate or its equivalent (Any Discipline except Fine Arts)/ CS Foundation Pass

Eligibility: CS Executive Pass

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equivalent Board Examination can also apply for CS Foundation Programme on provisional basis with the condition of submitting 12th pass proof within 6 months)

(Students appearing in Final Year Graduation or its equivalent can also apply for CS Executive Programme on provisional basis with the condition of submitting Graduation pass proof within 6 months)

COMPULSORY TRAINING REQUIREMENT THREE YEARS on registration to CS Executive Programme TWO YEARS after passing the CS Executive Programme examination ONE YEAR after passing the CS Professional Programme examination

The detail course structure along with subjects offered is enclosed. (Enclose soft copy of CS Brochure) The Companies Act, 2013 Act confers a special status to Company Secretary as the Key Managerial Personnel(KMP) and has bracketed him along with Managing Director (MD) or Chief Executive Officer (CEO) or Manager, Whole-time director(s) or Chief Financial Officer (CFO). It is mandatory for every listed company and every other public company having a paid up share capital of ten crore rupees or more to appoint a whole time KMP. Also a company other than a company covered above which has a paid up share capital of five crore rupees or more is required to have a whole-time company secretary. The company secretaries have also been empowered as secretarial auditor under section 204 of the Companies Act, 2013. For the first time in our country, the Company Secretaries are recognised as advisors to the Board on the affairs of the Company and all matters to ensure good Corporate Governance by the Act itself. They are also required to guide the Board on its own role, responsibilities and duties. The opportunities are galore. However there is need to guide and train the students to become a Corporate Governance professional through the course of company secretaryship. In this background, we request your goodself for a session to apprise B.Com students (I, II and III year) or M.Com Students of your college about the profession of Company Secretaries and the course of Company Secretaries. Looking forward for a positive response. With regards,

Yours sincerely,

_____________

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Annexure C

LIST OF CS ALUMNI AND OTHER RESOURCE PERSONS FOR CAPs

S. No

Name of the Resource

Person

Present Designation/ Qualification

Alumni of school/college

Address and

Contact No.

E-mail ID District/ Areas

Specified


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Annexure D

ICSI SESSION ON CAREER AS A COMPANY SECRETARY – FEEDBACK CUM ATTENDANCE SHEET

S.No. Name of the participant

Contact No.

E-mail ID Was the programme

useful to you

(Yes/No)

Are you interested in

the CS Course

(Yes/No)

Signature

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

26

14.

15.

16.

17.

18.

19.

20.

Annexure E

REPLY PROFORMA

FROM: (Name of the Head of School or College) _______________________ _______________________ _______________________ _______________________ TO: (Regional Head of the Institute) _______________________ _______________________ _______________________ _______________________

Dear Sir/Madam,

We have organized aProgramme/Session on “Career as a Company Secretary”at

ourCollege/School on_____________________________________at______________

am/pmandMr./Ms.____________________________ had addressed approximately

__________ students / participants pursuing ____________ Course(s) in our College /

School.

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With Regards, [Signature] NAME: CONTACT PERSON & PHONE No. & Email ID:

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Annexure F

LIST OF CAPs CONDUCTED

S. No.

Name of School/ College,

City

District Date and Time of

CAP conducted

Resource Person(s)

No. of Students

Participated

Name, Email and Contact No. of

Principal/HOD/Concerned person in School or

College


Annexure G

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LIST OF CS ASPIRANTS (AS PER FEEDBACK CUM ATTENDANCE SHEET COLLECTED DURING CAPs)

S.No. Name of the Aspirant Contact

No.

E-mail ID Status of

Mail

sent/Calls

made

Response

Received (if

any) and

Follow-up

Action to be

done


Annexure H SampleCS Aspirant Letter

30

Dear Aspirant, Greetings from the Institute of Company Secretaries of India! At the outset we would like to congratulate you for showing interest in the course of Company Secretary which is offered by the Institute of Company Secretaries of India (ICSI),during our career guidance interaction meeting held in your school/college. The Institute of Company Secretaries of India (ICSI) is a statutory body established under the Company Secretaries Act, 1980, to develop and regulate the profession of Company Secretaries in India. The Institute works under the aegis and guidance of the Ministry of Corporate Affairs, Government of India. Presently, the Institute has on its roll over 53,000 members who are actively engaged in the corporate sector and over 400,000 students pursuing the course of Company Secretaryship. As you might be aware the Government of our country has been emphasizing on the importance of the good corporate governance and has introduced several new provisions in the Companies Act, 2013. The Companies Act, 2013 gives tremendous importance to the role of a Company Secretary in a company as governance professional. The appointment of Company Secretary is mandated by the Companies Act, 2013. He is a key functionary in the corporate pyramid responsible to ensure the effective and efficient administration of the company and certifying the company’s compliance with the provisions of applicable laws. The requirement for qualified Company Secretaries among the companies is steadily going up and would keep on rising with the rise in number of companies and their increasing focus on compliance with regulatory requirements. Hence this is the right time to join the course and become a company secretary professional. It will definitely brighten the chances of a successful career for you. Career as a Company Secretary is prestigious, financially rewarding and carries with it a high degree of job satisfaction. We sincerely wish that you be the modern corporate governance professionals by pursuing the Course of Company Secretaryship. The details of the course are provided in the brochure enclosed. (Enclose soft copy of CS Brochure) You may also visit our website www.icsi.edu for further details. We wish you all the very best in all your future endeavours. Thanking you, Yours faithfully, ______________

http://www.icsi.edu/

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Annexure I

MIS FORMAT TO BE UPLOADED ON WEBSITE MONTHLY

Region RC/ Chapter

Grade Target CAP

Nos. of Career

Awareness Programmes

conducted (1stApril,

2018 – till date)

Percentage achieved in

terms of Career

Awareness Programmes

(%)

Target Career

Fair

Nos. of Career/

Education Fairs

participated

Percentage Achieved in

terms of Career Fairs

(%)

Nos. of ICSI Counsellors Appointed (1st April, 2018 – till

date)

Foundation Registrations Executive Registrations

Targets - 2018

Actuals - Till date

% Targets

Achieved

Targets - 2018

Actuals - Till date

% Targets

Achieved

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Annexure J

FORMAT FOR TAKING PRIOR APPROVALS FOR CAP, MEGA CAP or TEACHER’S

CONFERENCE

Region/Chapter

Official Responsible

Request for Outstation CAPs/ Mega CAP/ Teacher’s Conference

Tentative Program Details

Details of Budgeted Expenditure

Any other remarks/comments

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Annexure K

FORM FOR RECOMMENDATION BY REGIONAL DIRECTORS OF THE PROPOSED TEACHER’S

CONFERENCE/MEGA CAP/CAREER FAIR PARTICIPATION

I certify that I have done the impact analysis of the proposed Teacher’s Conference/Mega

CAP/Career Fair Participation and the estimated cost of the event will not go below the cost

estimate submitted by the ---------------------- RO/Chapter of the WIRC/NIRC/EIRC/SIRC or

by WIRO/SIRO/NIRO/EIRO.

Checklist for the Impact Analysis by Regional Director before conduct of Mega Career Awareness Program/ Career Fair/ Teachers Conference: Name of the Program ---------------------- Place for conduct of the program ---------------- Cost Analysis

Initial proposed cost by the Organiser ------------------

Negotiated Cost after discount offered to ICSI ---------------------------

Recommended Cost to HO by RD ------------------- Impact Analysis The Impact Analysis shall be based on:

2. Total Expected reach of the program -

3. Expected turnout for the program - 4. Target audience (school/colleges/stream of students being present) - 5. Presence of any prominent personality- 6. Scope and reach for publicity- (Exclusive publicity for ICSI during the event and total

number people who can be expected to reach through it) 7. Methods to be employed for pre and post publicity of the event-(Media used such

as print, social, electronic by the organizer) 8. Methodologyofdatacapturing-(prior registration or on spot attendance/registration

or list through the organizer post event)

34

9. Services being offered by the University/ School 10. Location advantage to the event, if any 11. Post event possibilities for collaborations, if any please specify

Signatures

( )

Regional Director (NIRC/SIRC/WIRC/EIRC)

Name: Signature: Date:

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Annexure L

APPROVAL FORMAT BY THE DIRECTORATE FOR THE PROPOSED CAREER AWARENESS ACTIVITIES BEFORE THE PROCESS IS INITIATED

Date: _________________

1. Name of the Regional Council/ Chapter:

2. Proposed Activity:

3. Justification for initiating the Proposed Activity:

4. Recommendation received from RD: (Placed at Annexure)

5. Recommendation Received from Career Counselling Officer: (Placed at Annexure)

6. Time Deadlines if any:

7. Name of the Budgetary Head to which the amount is to be booked :

8. Current balance of the Budgetary head:

9. Proposed budget Expenditure :

10. Remaining balance of the budget after the proposed activity :

11. Competent authority as per DOP for approval of the aforesaid Activity :

12. Details of the proposed activity – (Placed at Annexure)

Submitted for approval for the proposed ---------------------------------------- activity forRs. ------------------------------------------------ Approved as recommended

(Signatures of the Competent Authority)

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Annexure M

FORMAT FOR VERIFYING AND RECOMMENDATION OF LOCAL CAPS, OUTSTATION

CAPS, MEGA CAP, TEACHER’S CONFERENCE OR CAREER FAIR BY CAREER

COUNSELLING OFFICERS

Claims submitted by Region/Chapter

Claims pertaining to Local CAPs/ Outstation CAPs/ Mega CAP/ Teacher’s Conference/ Career fairs

Details of Programme (No. of CAPs, students participated etc.)

Total Amount of Claim submitted

Total Amount recommended/approved

Any other remarks/comments

Name and Signature of concerned Career Counselling Officer

Manual on Career Awareness Activities7. Receive acknowledgement from the school/college All officers...

Documents

Transcript of Manual on Career Awareness Activities7. Receive acknowledgement from the school/college All officers...