Manual Handling – Objects/Loads Procedure Ref HS-0001-007-V3 · 2020-03-25 · • Manual...
Transcript of Manual Handling – Objects/Loads Procedure Ref HS-0001-007-V3 · 2020-03-25 · • Manual...
Ref:HS-0001-007-V3 Page 1 of 25 Ratified date: 13 February 2020 Manual Handling Object/Loads Procedure Last amended: 13 February 2020
Manual Handling – Objects/Loads Procedure Ref HS-0001-007-V3
Status: Approved Document Type: Procedure
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Contents 1 Purpose ............................................................................................................. 3 2 Related Documents .......................................................................................... 3 3 Manual Handling of Objects Procedure – Flow Chart .................................... 4 3.1 Risk Assessment .............................................................................................. 5 3.2 Provision of Lifting Equipment ........................................................................ 5 4 Definitions ......................................................................................................... 5 5 How this Procedure will be Implemented ........................................................ 5 5.1 Training Needs Analysis .................................................................................... 5 6 How the Implementation of this Procedure will be Monitored ....................... 6 7 References ........................................................................................................ 6 8 Appendices ....................................................................................................... 6 8.1 Appendix 1 – Manual Handling (Objects) – Risk Assessment Form .................... 7 9 Equality Analysis Screening Form ................................................................ 20 10 Document control ........................................................................................... 24
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1 Purpose Following this procedure will help the Trust to minimise musculoskeletal disorders to staff caused by manual handling tasks.
• It is the Trust’s decision to work towards a `Minimal Lifting` policy and adapt an ergonomic approach to the removal or reduction of risk from manual handling tasks.
2 Related Documents This procedure describes what you need to do to implement the 3.3.7 section of the Health & Safety Policy
The Health and Safety Policy defines roles and responsibilities which you must read, understand and be trained in before carrying out the procedure described in this document.
This procedure also refers to: • Health & Safety Policy • Incident Reporting and Serious Incident Review Policy • Display Screen Equipment
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3 Manual Handling of Objects Procedure – Flow Chart
Procedure Guidance/Information
Where the risk of significant injury is identified a detailed Manual Handling Risk Assessment must be carried out.
Where personal health issues are evident contact Occupational Health for further advice.
Use assessment checklist: Remember to consider LITE:
• Load • Individual capabilities • Task • Environment
Carry out specific Manual Handling Risk Assessment.
Identify activities that require specific manual handling risk assessments
Identify and implement control measures to remove or reduce the risk.
Staff must inform line manager of any health issues, e.g. Back pain, muscle strains, pregnancy etc. Occupational Health will provide advice on countermeasures to minimise risk.
E.g. Eliminate the need for manual handling Introduce mechanical handling aids Reduce the size of the load where
If unable to sufficiently reduce the level of risk seek further advice.
Communicate findings and actions to all staff.
Monitor and review to ensure that the control measures continue to be effective.
The Health, Safety & Security Team can provide advice and guidance for complex issues surrounding manual handling tasks.
Review the assessment regularly or if any significant changes occur. This is to ensure control measures remain effective. Record any revisions to the assessment.
Ensure new and current staff have findings and actions communicated to them and a record of acknowledgement is signed off by staff.
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3.1 Risk Assessment Where it has been identified that manual handling tasks are being undertaken by staff a manual handling risk assessment must be completed which can be found at Appendix 1.
3.2 Provision of Lifting Equipment Where is has been identified lifting equipment is required for a manual handling task, staff will be provided with training on the use of the equipment by the supplier which must be recorded and documented on personnel files.
4 Definitions
Term Definition
Manual Handling • The transporting or supporting of a load (including
lifting, putting down, pushing, pulling, carrying or moving) by hand or bodily force
Load • A load can be defined as a person, object or animal
Ergonomic Approach
• Practical and significant approach to the working environment concerned with design and safe systems of work and making handling tasks safer and easier to perform
5 How this Procedure will be Implemented
• This procedure will be published on the Trust’s intranet and external website.
• Line managers will disseminate this procedure to all Trust employees through a line management briefing.
5.1 Training Needs Analysis
Staff/Professional Group Type of Training Duration Frequency of Training
Estates & Hotel Services Face to Face
2 hours
3 yearly
Estates & Hotel Services e-learning 30 minutes annually
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6 How the Implementation of this Procedure will be Monitored
Auditable Standard/Key Performance Indicators
Frequency/Method/Person Responsible
Where results and any Associate Action Plan will be reported to, implemented and monitored; (this will usually be via the relevant Governance Group).
1 Completed risk assessments H&S Team through auditing programme HSS+F Group
7 References
• Health and Safety at Work etc. Act 1974 • The Management of Health and Safety at Work Regulations 1999 • Manual Handling Operations Regulations 1992 (as amended) (MHOR) • The Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) • Provision and Use of Work Equipment Regulations 1998 (PUWER) • Manual Handling in the Health Services 1998 • The Human Rights Act 1998 • Equality Act 2010
8 Appendices Appendix 1 – Manual Handling (Objects) – Risk Assessment Form
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Appendix 1 – Manual Handling (Objects) – Risk Assessment Form This risk assessment form must be completed for all manual handling tasks where it is considered that the task places an employee at risk of injury. If the load is considered small enough and light enough to be moved safely by one person repetitively without risk of sprain or strain, then it is not necessary to complete this form.
SECTION 1 – LOCATION AND DESCRIPTION OF TASK
Department: Service:
Location:
Trust Site ☐ Assessor:
Non-Trust Site ☐ Position:
Community ☐ Date:
SECTION 2 – FACTORS RELATING TO MANUAL HANDLING
Can the manual handling task be avoided?
YES Risk assessment ends here.
NO GO TO SECTION 3 to continue with Risk Assessment to identify hazards and control measures, and to determine need for further actions to be taken.
Where control measures have been identified within the ‘What are you already doing’ column of the risk assessment, these are identified as a guide and should be amended and further control measures identified accordingly dependant on the manual handling task.
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SECTION 3 – RISK ASSESSMENT
Hazard Who may be harmed & how What are you already doing? What further actions
are necessary? Action by who
Action by
when (Date)
Done (Date)
Load
Greater than 25kg
Staff member: increased risk of musculoskeletal injury from manual handling tasks.
• Storage areas have been rearranged to accommodate the load identified and make for easy transportation of the load.
• The load will be broken down into smaller sizes/weights for transportation.
• The load is purchased in smaller sizes and weights where available to do so.
• Manual handling aids (i.e. trolley) have been provided to assist in the manual handling of the identified load.
• Training has been provided in the correct techniques for manual handling objects.
• Assistance from colleagues where required using appropriate team lifting techniques.
• Appropriate PPE has been provided for difficult to grasp, slippery and liquid items i.e. coveralls, gloves etc.
• The load comes in protective packaging/containers to protect against hazardous
Bulky
Awkward shape
Large size
Uneven weight distribution
Hot/cold
Slippery
Difficult to grasp
Abrasive surface
COSHH
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SECTION 3 – RISK ASSESSMENT
Hazard Who may be harmed & how What are you already doing? What further actions
are necessary? Action by who
Action by
when (Date)
Done (Date)
Sharp edges substances inside.
Indi
vidu
al
Existing medical condition, i.e. previous musculoskeletal injury, respiratory problems, heart conditions etc.
Staff member: increased risk of musculoskeletal injury from manual handling tasks.
• Staff that have existing medical conditions are referred to Occupational Health for guidance in regards to manual handling of objects tasks.
• Implementation of Occupational Health recommendations.
• Individual Risk Assessments completed where applicable, discussed with individuals concerned and stored in personal folders.
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SECTION 3 – RISK ASSESSMENT
Hazard Who may be harmed & how What are you already doing? What further actions
are necessary? Action by who
Action by
when (Date)
Done (Date)
Pregnancy N.B. New and expectant mothers should not be carrying out manual handling tasks that pose significant risk
Staff member: increased risk of musculoskeletal injury due to pregnancy. Staff member: increased risk to pregnancy and unborn child from manual handling.
• Individual new and expectant mothers risk assessment completed where applicable, discussed with individuals concerned and stored in personal folders.
• Individual Risk Assessments completed where applicable, discussed with individuals concerned and stored in personal folders.
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SECTION 3 – RISK ASSESSMENT
Hazard Who may be harmed & how What are you already doing? What further actions
are necessary? Action by who
Action by
when (Date)
Done (Date)
Lack of training and instruction
Staff member: increased risk of musculoskeletal injury from lack of training and instruction to undertake manual handling of object tasks.
• All staff who are undertaking manual handling of objects tasks have completed mandatory health and safety training (including spinal awareness) and manual handling of objects training.
• Instruction and training has been provided in regards to relevant work procedures for the task.
• Where mechanical aids or different techniques are required appropriate and adequate training has been provided to staff.
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SECTION 3 – RISK ASSESSMENT
Hazard Who may be harmed & how What are you already doing? What further actions
are necessary? Action by who
Action by
when (Date)
Done (Date)
Inappropriate clothing
Staff member: increased risk of musculoskeletal injury from manual handling tasks. Staff member: increased risk of injury and potential entrapment i.e. on manual handling aids, on the object being moved due to inappropriate clothing/jewellery. Staff member: increased risk of injury due to moving hot items/liquids, and injury from slip, trip or falls (STF) when manual handling due to spillage of liquid as well as exposure to hazardous substances if transporting COSHH items.
• All staff to ensure they are wearing appropriate clothing and footwear when undertaking manual handling tasks.
• No loose jewellery to be worn when undertaking manual handling tasks.
• Appropriate PPE provided where required i.e. coveralls, gloves etc.
• STF risk assessment undertaken where appropriate.
• COSHH risk assessments in place and access to safety data sheets for first aid requirements in the event of individual being harmed from a spillage.
• Spillage kit provided/made available where necessary.
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SECTION 3 – RISK ASSESSMENT
Hazard Who may be harmed & how What are you already doing? What further actions
are necessary? Action by who
Action by
when (Date)
Done (Date)
Task
Twisting Reaching Stooping Bending
Staff member: increased risk of musculoskeletal injury from manual handling tasks.
• The process/part of the process has been automated avoiding the requirement for manual handling.
• The load is divided into more manageable and lighter sections prior to moving.
• Manual handling aids have been provided to help undertake the task i.e. trolley.
• Work procedures have been rearranged accordingly to reduce the risk of manual handling required.
• Storage areas have been rearranged to accommodate the loads at appropriate heights for transportation as well as to reduce excessive lowering or lifting.
• Manual handling above head height to be restricted through work procedures.
• Work procedures have been rearranged to reduce the risk of excessive lowering and carrying of loads.
Lifting whilst seated
Holding or moving loads
away from trunk
Lifting above head height
Excessive lowering distances
Excessive carrying
distances
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SECTION 3 – RISK ASSESSMENT
Hazard Who may be harmed & how What are you already doing? What further actions
are necessary? Action by who
Action by
when (Date)
Done (Date)
Obstacles on route
• Any obstacles on route to be removed (if able to do so) as per work procedures.
• If obstacles unable to be removed consideration to be given to whether the task can be undertaken at a different time or whether manual handling aids may be required.
Repetition of movement
i.e. once per day, twice per hour, every 5
minutes etc.
• Rest periods have been introduced.
• Work procedures have been designed to reduce repetitive movement as far as reasonably practicable.
• Work procedures have been rearranged to increase the time between repetitive movements.
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SECTION 3 – RISK ASSESSMENT
Hazard Who may be harmed & how What are you already doing? What further actions
are necessary? Action by who
Action by
when (Date)
Done (Date)
Pushing and pulling i.e.
cages, tubs, trolleys etc.
• Staff have been provided with training and instruction to ensure that the load is always stable and secure on the manual handling aid in use.
• Where required two people or more may be required to undertake the task due to size, stability, weight, etc. this will be specified within work procedures.
• Pre-use checks are undertaken on any equipment identified for use with manual handling and records kept of this.
• Faulty or damaged equipment is reported through the appropriate channels and put out of action immediately.
• Hand holds are at appropriate heights for lifting/pushing/pulling.
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SECTION 3 – RISK ASSESSMENT
Hazard Who may be harmed & how What are you already doing? What further actions
are necessary? Action by who
Action by
when (Date)
Done (Date)
Envi
ronm
ent
Space constraints
Staff member: increased risk of musculoskeletal injury from manual handling tasks due to constraints or environmental factors.
• Layout of the area has been reorganised.
• Mechanical aids have been introduced for manual handling tasks i.e. trolley, cage etc.
• Where two people or more are required to undertake the task due to environment, this will be specified within work procedures.
• Alternative routes have been identified for manual handling task and specified within work procedures.
• Estates have been notified for any required building/maintenance work.
• Rest periods have been introduced.
• PPE has been introduced and distributed to staff where identified/required.
• Spillage kit provided/made available where necessary.
Uneven or slippery floors
Stairs, steps, ramps or doors to negotiate
Extremes of temperature
Poor lighting
Ventilation problems
Gusts of wind
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Have the further actions taken reduced the risk to an acceptable level? YES ☐ NO ☐
Risk Assessment Completed by: ____________________________ Position: ____________________________ Date: _______________
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Line Manager: I acknowledge the risks identified in this assessment and agree to take personal responsibility for reducing the risks so far as is reasonable practicable. This includes the following: please tick each statement
I agree to undertake the actions allocated to me.
I will fully support the employee to implement their actions.
I will ensure that any reviews agreed take place.
NAME: DATE:
Staff Member (Individual): (Please see below for team signature sheet)
I acknowledge the risks identified in this assessment and agree to take personal responsibility for reducing the risks as far as is reasonably practicable. This includes the following: please tick each statement
I agree to undertake the actions allocated to me as outlined in the assessment above and will inform my Line Manager when these actions have been completed.
Where it is not possible for me to carry out any actions agreed above I understand that it is my responsibility to raise this with my Line Manager at the earliest opportunity.
If my circumstances change and the actions above need to be reviewed, I understand that it is my responsibility to inform my Line Manager so that the actions can be reviewed and updated.
NAME: DATE:
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RECORD OF COMMUNICATION AND ACKNOWLEDGEMENT OF UNDERSTANDING (NB: This form should be photocopied/attached to the reverse of the assessment)
Date Name Signature Line
Manager Initials
Date Name Signature Line
Manager Initials
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9 Equality Analysis Screening Form Please note; The Equality Analysis Policy and Equality Analysis Guidance can be found on InTouch on the policies page
Name of Service area, Directorate/Department i.e. substance misuse, corporate, finance etc.
Trustwide
Name of responsible person and job title Helen Cunningham, Health & Safety Manager
Name of working party, to include any other individuals, agencies or groups involved in this analysis
Health, Safety, Security & Fire Group
Policy (document/service) name Manual Handling Objects/Loads Procedure
Is the area being assessed a… Policy/Strategy Service/Business plan Project
Procedure/Guidance X Code of practice
Other – Please state
Geographical area covered Trustwide
Aims and objectives To provide guidance, advise and protocols for staff to follow when completing manual handling of objects, loads activities
Start date of Equality Analysis Screening (This is the date you are asked to write or review the document/service etc.)
Jan 2019
End date of Equality Analysis Screening (This is when you have completed the equality analysis and it is ready to go to EMT to be approved)
July 2019
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You must contact the EDHR team if you identify a negative impact. Please ring Sarah Jay or Julie Barfoot on 0191 3336267/3046 1. Who does the Policy, Service, Function, Strategy, Code of practice, Guidance, Project or Business plan benefit?
All staff
2. Will the Policy, Service, Function, Strategy, Code of practice, Guidance, Project or Business plan impact negatively on any of the protected characteristic groups below?
Race (including Gypsy and Traveller) No Disability (includes physical, learning, mental health, sensory and medical disabilities)
No Sex (Men, women and gender neutral etc.)
No
Gender reassignment (Transgender and gender identity)
No Sexual Orientation (Lesbian, Gay, Bisexual and Heterosexual etc.)
No Age (includes, young people, older people – people of all ages)
No
Religion or Belief (includes faith groups, atheism and philosophical belief’s)
No Pregnancy and Maternity (includes pregnancy, women who are breastfeeding and women on maternity leave)
Yes Marriage and Civil Partnership (includes opposite and same sex couples who are married or civil partners)
No
Yes – Please describe anticipated negative impact/s No – Please describe any positive impacts/s New and expectant mothers would not be expected to carry out manual handling activities. The Trust would not expect staff with a disability that affects their ability to lift to lift any object that would result in their ability to lift safely and without discomfort. This is identified during the risk assessment. All staff receive the same training and guidance and will ensure that they are safe at work.
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3. Have you considered other sources of information such as; legislation, codes of practice, best practice, nice guidelines, CQC reports or feedback etc.? If ‘No’, why not?
Yes
X
No
Sources of Information may include: • Feedback from equality bodies, Care Quality
Commission, Equality and Human Rights Commission, etc.
• Investigation findings • Trust Strategic Direction • Data collection/analysis • National Guidance/Reports
• Staff grievances • Media • Community Consultation/Consultation Groups • Internal Consultation • Research • Other (Please state below)
5. As part of this equality analysis have any training needs/service needs been identified?
4. Have you engaged or consulted with service users, carers, staff and other stakeholders including people from the following protected groups?: Race, Disability, Sex, Gender reassignment (Trans), Sexual Orientation (LGB), Religion or Belief, Age, Pregnancy and Maternity or Marriage and Civil Partnership
Yes – Please describe the engagement and involvement that has taken place
Staff engagement and consultations through Health, Safety, Security & Fire Group
No – Please describe future plans that you may have to engage and involve people from different groups
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Yes Please describe the identified training needs/service needs below Three yearly face to face training with annual e-learning update
A training need has been identified for;
Trust staff Yes
Service users No Contractors or other outside agencies
No
Make sure that you have checked the information and that you are comfortable that additional evidence can provided if you are required to do so
The completed EA has been signed off by: You the Policy owner/manager: Type name: Helen Cunningham
Date: July 2019
Your reporting (line) manager: Type name: Linda Parsons
Date: July 2019
If you need further advice or information on equality analysis, the EDHR team host surgeries to support you in this process, to book on and find out more please call: 0191 3336267/3046
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10 Document control
Date of approval: 13 February 2020
Next review date: 13 February 2023
This document replaces: HS-0001-007.V2 Manual Handling of Objects
Lead: Name Title
Helen Cunningham Health & Safety Manager
Members of working party: Name Title
Health, Safety, Security & Fire Group
This document has been agreed and accepted by: (Director)
Name Title
Paul Foxton Director of Estates Capital Planning and Facilities Management
This document was approved by:
Name of committee/group Date
EFM DMT 13 February 2020
An equality analysis was completed on this document on:
July 2019
Change record Version Date Amendment details Status V1 Jan 2016 Full review undertaken – no changes required
Withdrawn
V2 August 2016: Full review undertaken – minor changes made to wording section 3.
Withdrawn
Ref:HS-0001-007-V3 Page 25 of 25 Ratified date: 13 February 2020 Manual Handling Object/Loads Procedure Last amended: 13 February 2020
V3 February 2020 Full review undertaken Page 4: Flow chart – addition of need to undertake manual handling risk assessment Page 5: 3.1 Risk assessment added 3.2 Provision of lifting equipment 5.1 Training Needs Analysis Page 6: 6 How the implementation will be monitored 7 References - Addition of Provision and Use of Work Equipment Regulations 1998 (PUWER) Page 7 : Appendix 1 – Manual Handling Risk Assessment form Minor amendments to spelling and grammar
Published