Manitoba Speech-Language Pathology Outcomes Measure A Clinician’s Step by Step Guide to Navigating...

Manitoba Speech-Language Pathology Outcomes Measure

A Clinician’s Step by Step Guide to Navigating the Manitoba Speech-Language Pathology Outcomes Measure Web Site

ACKNOWLEDGEMENTS

Manitoba Education, Citizenship and Youth gratefully acknowledges the contributions of Darlene Devlin, Interlake Regional Health Authority and Jacynth Lamoureux in the development of the Manitoba Speech-Language Pathology Outcomes Measure Web Guide:

A Clinician’s Step by Step Guide to Navigating the Manitoba Speech-Language Pathology Outcomes Measure Web Site.

Acknowledgements

The Manitoba Speech-Language Pathology Outcomes Measure Web Guide

The following guide has been prepared to assist you in using the web site of the Manitoba Speech-Language Pathology Outcomes Measure.

This PowerPoint guide may be used:• To train first time users of the web site.• To reference specific sections of the web site.• For troubleshooting when entering data onto the web site.

Introduction

The Table of Contents lists each of the topics covered within the guide by title. The directions provided for that topic are listed below the title.

In the Table of Contents, clicking on a title will take you directly to that section of the guide.

For example: Clicking on the title “REGISTRATION & RETURNING USERS” will take you directly to that section in the guide. The section will provide directions on how to register and how to log in as a returning user.

Navigating the Guide

Table of Contents

TABLE OF CONTENTSTABLE OF CONTENTS

REGISTRATION & RETURNING USERSRegister as a First Time UserLog In as a Returning User

Navigating the Table of Contents

Each page of the guide contains an image of an actual page from the Manitoba Speech-Language Pathology Outcomes Measure web site. Click on the page and instructions for completing the entries on that page will appear.

Remember:Remember: The guide pages contain instructions on how to use the web site but you must return to the actual web site to complete entries.

Helpful hints are provided whenever possible. They are included on the pages as a NOTE.

At the left of each page are action buttons which you may use at any time to move between pages in the guide. Move your cursor on to the button. Your cursor will change to a hand and then you click.

Click on this button to return to the Table of Contents.

Click on this button to return to the first page of the section you are viewing.

Click on this button to return to previous page.

Click on this button to move forward to next page.

.

Guide pages

Guide Pages

TABLE OF CONTENTS

REGISTRATION & RETURNING USERSRegistration as a First Time UserLogin as a Returning User

ENTERING A NEW INDIVIDUAL Identifying Information

Identification CodesSTARTING A NEW TREATMENT PERIOD

Intervention ModesInitial FCM RatingsInitial Priority RatingsInitial Treatment Period Details

ENTERING FINAL FCM AND PRIORITY RATINGS Final FCM Ratings

Final Priority RatingsFinal Treatment Period Details

ENTERING ADDITIONAL TREATMENT PERIODS UPDATING/CHANGING IDENTIFYING INFORMATIONUPDATING/CHANGING TREATMENT DATATRANSFERRING AN INDIVIDUAL

Transfer IndividualTransfer List

RETRACTING A TRANSFERACCEPTING/DECLINING A TRANSFERDELETING AN INDIVIDUALREPORTS

IMPLEMENTATION MANUALPERSONAL PROFILE

Table of Contents

Registration & Returning Users

Registration & Returning Users

In order to enter and view data on the web site you must be a registered clinician or supervisor. If you have already registered on this web site, you may proceed to log in as a returning user.

This section provides directions for: - Registration as a First Time User

- Log In as a Returning User

Registration as a First Time User

Click here if you areregistering as a New Clinician

A First Time User is someone who has not registered as a clinician.You must submit your registration information, including a user name and password, before entering or viewing data on the website. Once your registration is confirmed,

you may then enter the site to input or view information as a Returning User.

Login & Contact Information

Enter Login Information and Contact Information

All clinicians must enter Division/Districts or Health/FamilyServices facility/region information. If a facility/region is not included in the drop down menu, it may be added by clicking New Facility/Region

You cannot enter both a school division and a health/family services facility. If you serve pre-school and school aged individuals, these caseloads must be input separatelyunder different user names.

The username is a unique name you give yourself for the purpose of this web site only. Please use only letters, numbers, or spaces. Usernames are CaSe SeNsItIvE.

Your password must be at least (6) characters long. Passwords are CaSe SeNsItIvE.

Registration Submitted

At this point you will QUIT. The administrator of the Manitoba Speech-Language Pathology Outcomes Measure will notify you of your successful registration. Once you have received notification of successful registration, you may log back on as a Returning User and begin using the web site.

Acceptance of Registration

Log In as a Returning User

A Returning User is someone who has registered as a clinician or supervisor and received confirmation that they are accepted. You may now enter the site to input

or view information. Click on: Log In.

Click here if you area Returning User

Entering a New Individual

In order to enter a new individual on the web site you must enter Identifying Information including an Identification Code. This section provides directions for:

- Entering Identifying Information- Entering Identification Codes

Entering a New Individual

Enter a New Individual

Click on any of the three indicated

selections on the left navigation bar…

…or the highlighted words below

to enter a new individual.

Add New Individual

Click to enter a New Individual

Identification Code

Add Identification Code

An Identification Code is used instead of an individual’s name in order to maintain confidentiality.

An identification code may be any combination of numbers and/or letters up to 16 characters.

You may organize the individuals on your list by using different identification codes:

1. Number codes are listed before letter codes. To have number codes listed in numerical order, make the first numbers in the codes “00”.

2. Letter codes will be listed in alphabetical order.

3. To separate closed or inactive files, you can place them at the end of the list by making the first letter in the identification code a “ Z ”.

For each new individual you will be asked to enter Identifying Information. The Identifying Information will include an Identification Code, Sex of theindividual, Date of Birth, and the school / facility from which they are receiving your speech-language pathology services.

Identifying Information 2

Select Sex


Indicate Month of Birth

Indicate Day of Birth

Indicate Year of Birth


If you are registered as a school SLP you must enter the School Division and School.

If you are registered as a Health or Family Services SLP you must enter your facility orregion.

*You cannot enter both a school division and a health/family services facility. If you serve pre-school and school aged individuals, these caseloads must be input separatelyunder different user names.*

Select School Division and School

- OR - Select Health /

Family Services Facility

Individual Added

Click Start

Treatment History for Individual

You have added the identifying information for one individual to the Manitoba Speech-Language Pathology Outcomes Measure!

This individual will now be saved on the Manitoba Speech-Language Pathology Outcomes Measure web site.

ClickAdd

Another Individual

NOTE: At this point you may:

1. Continue to enter the Treatment History for this individual.

2. Return to enter Treatment History at a later date.

2. If you choose to enter the Treatment History at a later date you may:Add another new individual by entering the identifying information for a

new individual. Click Add Another Individual. Or

Quit or return to another menu on the left navigation bar.

When you return to enter the Treatment History, you will access the Treatment History page as directed in the next section of the guide called “Starting a New Treatment Period.”

1. If you continue to enter information for this individual you will enter Treatment History. You will enter all the initial information for a Treatment Period including Intervention Mode, Initial FCM Ratings and Initial Priority Ratings.

To continue and enter Treatment History, click Start Treatment History for Individual.

The next screen will be the Treatment History page. This page is included in this guide as the fourth page of Starting a New Treatment Period.

Click for Treatment History Page.

Starting a New Treatment Period

In order to enter a new treatment period on the web site you must enter the Treatment History page and then enter Initial Date, Intervention Modes, Initial FCM Ratings and Initial Priority Ratings. This section provides directions for:

- Entering Initial Date for Treatment Period- Entering Intervention Modes- Entering Initial FCM Ratings- Entering Initial Priority Ratings- Reviewing Initial Treatment Period Details

Starting a New Treatment Period

New Treatment Period

Click on any of the four indicated selections on the left

navigation bar or the highlighted words below to find

the individual you want to enter.

New Treatment Period 2

In the lists of individuals, find the individual for whom you want to enter a new treatment period.

Click on ViewTreatment History

New Treatment Period 3

Click Start NewTreatment Period

Facility

If you are an Education SLP, the School Division and School will automatically appear based on the individual’s identifying information previously entered.

If you are a Health/Family Services SLP, your Facility/Region will automatically appear.

If the individual is attending school, a grade must be entered.

Select Grade

Initial Date

Enter Initial Date

The Initial Date is the month, day and year that the assessment or reassessment for an individual is completed and service begins, or the date service is resumed after a break.

Primary Provider

Enter Primary Provider

The Primary Provider is the person who implements the majority of intervention. You choose a provider from the drop down menu list.

Intervention Mode / SLP Mode

Enter Mode

Enter SLP Mode

The Mode and SLP Mode describe the mode of intervention the individual is receiving.• Only one mode may be assigned to a provider.• Modes are: Direct Individual (DI) – direct intervention to an individual in any setting. Direct Group (DG) – direct intervention to a group of individuals in any setting. Direct Diagnostic (DD) – assessment and ongoing diagnostic therapy by the SLP. Consultative Collaborative (CC) – intervention goals are integrated into daily activities (home, school, daycare, and work). Functional intervention is provided. The SLP periodically follows up to review the program and carry over goals, and may be involved in Individual Education Plan (IEP) development.

Secondary Mode

Click Continue

Enter Secondary Intervention Mode

A maximum of two providers may be included on the form.

The Secondary Provider provides intervention but to a lesser degree or in a different settingfrom that of the primary provider.

Primary Intervention Mode must be entered to continue. Secondary Intervention Mode is optional.

If the Primary or Secondary Provider is the SLP, the Mode and SLP Mode will be the same.

Facility & Intervention Mode Added

Click Continue

NOTE: At this point you can either:

1. Continue entering data including Initial FCM Ratings and Initial Priority Ratings.

2. Return to another menu on the left navigation bar

You have added the Facility and Intervention Mode for one individual to the Manitoba Speech-Language Pathology Outcomes Measure!

Initial FCM Ratings

Enter FCM Ratings

The Functional Communication Measure (FCM) Ratings describe the severity of the communication disorder targeted by current intervention for an individual. A FCM isa seven point rating scale ranging from most functional or Independent (Level 0) to least functional or Profound (Level 6).

Initial FCM Ratings 2

Click titles for descriptions of FCM levels.

Enter FCM Ratings

You must enter the Function Communication Measure by using the drop down menusprovided for each of the Functional Communication Measures. The FCM Rating willautomatically be entered as “Not Rated” (not a target of current intervention) unless you enter a new rating.

The drop down menus for each FCM provide a choice of the following ratings:- Not Rated - Level 3: ModerateLevel 0: Independent Level 4: Moderate-SevereLevel 1: Mild Level 5: Severe Level 2: Mild-Moderate Level 6: Profound

Descriptions for each of the levels for a particular FCM can be accessed online by clicking on the name of the disorder area (i.e., Articulation / Phonology).

Initial FCM Ratings 3

NOTE: Fill in a FCM Level (0-6) for each area to be targeted in current intervention.

Disorder areas that are not addressed by current intervention, are “- Not Rated - “.

NOTE:

- Rating of the FCM’s is based on best fit; choose the level which best describes the performance of an individual.

- Rating of the FCM’s should always be determined based on expected performance

for the individual’s chronological age.

- Cultural background may also be a factor in rating FCM’s.

You must enter the Function Communication Measure by using the drop down menusprovided for each of the Functional Communication Measures. The FCM Rating willautomatically be entered as “Not Rated” (not a target of current intervention) unless you enter a new rating.

The drop down menus for each FCM provide a choice of the following ratings:- Not Rated - Level 3: ModerateLevel 0: Independent Level 4: Moderate-SevereLevel 1: Mild Level 5: Severe Level 2: Mild-Moderate Level 6: Profound

Descriptions for each of the levels for a particular FCM can be accessed online by clicking on the name of the disorder area (i.e., Articulation / Phonology).

Click Continue

FCM Ratings Added

Click Continue

You have added the FCM Ratings for one individual to the Manitoba Speech-Language Pathology Outcomes Measure!


1. Continue entering data including Initial Priority Ratings.


Initial Priority Ratings

You must enter the Initial Priority Ratings by using the drop down menus for each of the priority factors. The priority factors include Urgency, Impact, Reaction, Motivation, Support, Concomitant Condition, and Prognosis. The drop down menus provide a choice of 4 levels of priority with written descriptions (i.e., Level 0: No impact). Click on the level that is appropriate for this individual at the beginning of intervention.

Descriptions of the priority factors can be accessed online by clicking on the name of thefactor (i.e., Urgency).

Enter Priority Ratings

Click titles for description of

Priority Factors

An Initial Severity Level is automatically calculated based on the FCM ratings you have previously entered.

Primary Concomitant Factor

Click Finalize Initial Record

Primary Concomitant Factor is an optional entry.

Primary Concomitant Factor is an accompanying or associated disorder or diagnosis to the communication disorder targeted by current intervention.

If your individual has a concomitant condition, disorder or diagnosis, you will rate the impactof the Concomitant Condition on the communication disorder and choose a Primary Concomitant Factor from the drop down menu.

Enter Primary Concomitant Factor

Priority Ratings Added

You have added the Initial Priority Ratings for one individual to the Manitoba Speech-Language Pathology Outcomes Measure!

The record for this individual is now complete until you are ready to enter Final FCM Ratings and Final Priority Ratings!

Click to View This Treatment Period


1. Continue to view Treatment Period Details, a record of all the information entered to date for this individual. Click on View This Treatment Period.

2. Add a New Individual.


Click to Add a New Individual

Treatment Period Details - Initial

The Treatment Period Details page displays all the information that you have entered to date on an individual.

Review all data for accuracy.

You may edit or add data at anytime by clicking in the pink areas.

Treatment Period Details – Initial 2

The Initial PriorityClassification hasbeen calculated based on the Priority Ratingsyou have entered.

The TreatmentPeriod Details page

may be printedby clicking withinthe Details page

and clickingPrint

on your InternetBrowser toolbar.

The Initial SeverityLevel has beencalculated basedon the FCM Ratingsyou have entered.

Treatment Period Details – Initial 3

Click here whenready to enter Final FCM

and Priority Ratings

Click here to view or enterinformation on the next individual on your list.

Entering Final FCM & Priority Ratings

Entering Final FCM and Priority Ratings

At the end of one year of intervention or at the termination of intervention, whichever comes first, individuals are scored again on the Functional Communication Measures (FCM) and Priority Ratings. The comparison of Initial FCM and Priority Ratings with Final FCM and Priority Ratings determines an outcome for an individual for a treatment period. Frequency of intervention is recorded at this time. This section provides directions for:

- Entering Final FCM Ratings - Entering Final Priority Ratings

- Entering Dismissal/Break in Service- Entering Frequency of Intervention- Reviewing Final Treatment Period Details

Enter Final FCM Ratings




Final FCM Ratings 2

In the lists of individuals, find the individual for whom you want to enter Final FCM and Priority Ratings.

Click on ViewTreatment History

Final FCM Ratings 3

Click on ViewTreatment Period Details

Final FCM Ratings 4

Click Enter FinalFCM Ratings

Final FCM Ratings 5

This page displays all the initial information entered for an individual, then asks you to enterthe Final Date and Final Functional Communication Measures (FCM) Ratings.

The Final Date is the end of one year of intervention or the date of termination of intervention,whichever comes first.

Enter Final Date

NOTE: For statistical report purposes, in Manitoba, a year begins on Sept. 1 ofone year and ends on Aug. 31 of the next year. The initial date for an individual should be Sept. 1or later. The final date for an individual should be Aug. 31 or earlier. For many SLP’s working in the schools,the final date will be a date near the end of the school year in June.

Final FCM Ratings 6

The Functional Communication Measure Rating that you entered initially is displayed. You must enter a rating for the individual’s level of severity at the end of intervention. The drop down menus provide a choice of the seven-point scale from most functional or independent (level 0) to least functional or profound (level 6). Descriptions of each of the levels for a particulardisorder area can be accessed online by clicking on the name of the disorder.

Enter Final FCM Rating

Click Continue

Final FCM Ratings Added

Click Continue FinalPriority Ratings

You have added the Final FCM Ratings for one individual to the Manitoba Speech-Language Pathology Outcomes Measure!


1. Continue entering data including Final Priority Ratings, Dismissal / Break in Service and Frequency of Intervention.


Enter Final Priority Ratings

The Priority Ratings that you entered initially are displayed. You must enter priority ratings for the individual at the end of intervention. The drop down menus provide a choice of 4 levels of priority with written descriptions (i.e., Level 0: No impact). Descriptions of the priority factors can be accessed online by clicking on the name of the priority factor.

Enter Final PriorityRatings

Enter Dismissal / Break in Service

You must enter a reason for Dismissal / Break in Service. The drop down menu provides a choice of 9 reasons that intervention would be terminated (i.e., Individual Moved). If noneof the nine reasons are appropriate for this individual then you may chose “Other” to indicate a reason not listed.

Enter Dismissal /Break In Service

Enter Frequency of Intervention

Enter Frequency ofIntervention

You must enter Frequency of Intervention. Frequency of Intervention relates to overallfrequency of treatment by the Primary Provider.

Daily / Integrated Once every three weeks4 to 5 times per week Monthly 1 to 3 times per week Once every two monthsOnce every two weeks Twice a year

Finalize Treatment Period

Click FinalizeTreatment Period

Final Priority Ratings Added

You have added the Final Priority Ratings for one individual to the Manitoba Speech-Language Pathology Outcomes Measure!

The record for this individual for this treatment periodis now complete!


1. Continue to view Treatment Period Details, a record of all the information entered to date for this individual.

2. Add a New Individual.


Click to View This Treatment Period

Click to Add a New Individual

Treatment Period Details – Final

The Treatment Period Details page displays all the information that you have entered to date on an individual and the calculated outcomes for this treatment period.

Review the information for accuracy. You may edit the information by clicking on the titleswithin the pink areas.

Treatment Period Details – Final 2

The difference between the Initial and Final FCM Ratings

will be displayed as Change..

Change will be displayed as:

- Improved – the functional communication of the individual has improved.

- Deteriorated – the functional communication of the individual has deteriorated.

The number value following Improved / Deteriorated equals the number ofFCM levels between the Initial FCM Rating and the Final FCM Rating.

- Same – the functional communication of the individual has stayed the same or the change in the functional communication of the individual is not sufficient to move to the next level.


The difference between the Initial and Final Severity Levels

will be displayed as Outcome.

.

Outcome will be displayed as:

- Improved – the severity of the disorder has decreased.

- Deteriorated – the severity of the disorder has increased.

The number value following Improved / Deteriorated equals the differencebetween the Initial Severity Level and the Final Severity Level.

- Same – the severity of the disorder remains the same.


The difference between the Initial and Final Priority Ratings will be displayed as Outcome.

Outcome will be displayed as:

- Increased – the priority factor has increased.

- Decreased – the priority factor has decreased.

The number value following Improved / Deteriorated equals the differencebetween the Initial Priority Rating and the Final Priority Rating.

- Same – the priority factor remains the same.


The Final PriorityClassification hasbeen calculated based on the Priority Ratingsyou have entered.


The Dismissal /Break in Service,

Primary ConcomitantFactor and

Frequency of Interventionwill be displayed

as entered.

CONGRATULATIONS!The treatment period for one

individual is complete!

You have a measurement of intervention outcomes for this

individual for one period of intervention.


1. Start a new treatment period for the same individual and enter all the initial information for the new treatment period. See Entering Additional Treatment Periods.

2. Enter the Final FCM and Priority Ratings for the next individual on your list.

3. Transfer the information for this individual to another clinician. See Transferring an Individual.

4. Delete the information for this individual. See Deleting an Individual.

5. View a report. See Reports.

3. Return to another menu on the left navigation bar.

Treatment Period is Complete

Treatment Period Complete 2

The Treatment Period is complete. At this point you may either:

1. Start a new treatment period based on the information already entered.

2. Enter the Final FCM and Priority Ratings for the next individual on your list.


Click Base a New Treatment Period

on this Information

- Or –

View Treatment History

Entering Additional Treatment Periods

At the end of one year of intervention or at the termination of intervention, whichever comes first, one treatment period is complete. You will have entered Identifying Information, Intervention Modes, Initial and Final FCM and Priority Ratings and you will have calculated Outcomes. You may use this information to begin an additional or new treatment period. This section provides directions for:

- Basing a New Treatment Period on an Existing Treatment Period

Entering Additional Treatment Periods

Enter Additional Treatment Periods




If you enter an additional Treatment Period immediately after entering Final Ratings, you may click “Base a New Treatment Period on this Information” at the bottom of the Treatment Period Details Page. See Treatment Period Details page in the previous section.

If you return to enter an additional Treatment Period, you must find the individual for whom you want to enter a New Treatment Period in the lists of individuals.

Additional Treatment Periods 2

In the lists of individuals, find the individual for whom you want to enter a New Treatment Period.

Click ViewTreatment History

Additional Treatment Periods 3

Click View Treatment Period Details

Base a New Treatment Period on this Information

Click Base a New Treatment Period on

this information

Create Additional Treatment Period

This page displays all of the information you have entered for an individual for a previous treatment period. You will Create a New Treatment Period using this information then have the opportunity to edit/change the information for the new treatment period.

Click Create NewTreatment Period

Additional Treatment Period Created

Click ViewTreatment Period

A page will appear to confirm that you have created a new treatment period. You may continue to enter Initial Date and/or make any changes to the information.

Treatment Period Created 2

This Treatment Period Details page displays the Identifying Information, Initial Date, Intervention Mode, Initial FCM and Priority Ratings for a new treatment period.

The Initial Date is, by default, the current date.

The Intervention Mode is the same as that entered for the last treatment period.

The Initial FCM and Priority Ratings are those entered as the Final FCM and Priority Ratings for the last treatment Period.


Review the information for this treatment period.

If the information is not correct, you may edit the information by clicking on the titles in the pink areas.


If the information is correct, you may go on to enter the information for another individual or return to another menu on the left navigation bar.

Updating / Changing Identifying Information

At anytime you may enter the web site to update or change the Identifying Information for an individual. This section provides directions for:

- Updating/Changing Identifying Information.

Updating / Changing Identifying Information

Edit Identifying Information



the individual for whom you want to change information.

Edit Identifying Information 2

In the list of individuals, find the individual for whom you want to change information.

Click Edit Individual Details

Edit Identifying Information 3

Click Save Individual once editing is complete

This page will display the Identifying Information you have previously entered for this individual and you may change any of the information displayed including the Identification

Code.

NOTE: You may organize the individuals on your list by using different identification codes.

1. Number codes are listed before letter codes. To have number codes listed in numerical order, make the first numbers in the codes “00”.

2. Letter codes will be listed in alphabetical order.

3. To separate closed or inactive files, you can place them at the end of the list by making the first letter in the identification code a “Z”.

Identifying Information Edited

Click ViewTreatment History


1. Continue editing data including Intervention Modes, FCM and Priority Ratings, Dismissal / Break in Service and Frequency of Intervention.


A page will appear to confirm that the new Identifying Information

for this individual has been saved.

Updating / ChangingTreatment Data

At anytime you may enter the web site to update or change the Treatment Data for an individual, including Facility, Intervention Modes, FCM Ratings, and/or Priority Ratings. This section provides directions for:

- Updating/Changing Treatment Data.- Editing Initial Date- Editing Facility, Intervention Provider, or Intervention Modes.- Editing Initial Functional Communication Measure (FCM) Ratings.- Editing Initial Priority Ratings.

Updating / Changing Treatment Data

Edit Treatment Data



the individual for whom you want to change information.

Edit Treatment Data 2

In the list of individuals, find the individual for whom you want to change information.

Click View Treatment History


This page displays the identifying information for the individual you have chosen and a summary of the Treatment History you have entered.

Click View TreatmentPeriod Details


You may update or change information by clicking on titles within the pink sections:Initial Date of Treatment PeriodFacilityIntervention Provider(s)Intervention ModeInitial Functional Communication Measure RatingsInitial Priority Ratings

Edit Initial Date

Click Change Initial Date

Edit Initial Date 2

Drop down menus allow you to edit the Initial Date.

Click Save Initial Date

Initial Date Edited

Click View this Treatment

Period

Edit Facility or Intervention Mode

Click Change Facilityand/or Intervention

Mode

Edit Facility or Intervention Mode 2

Drop down menus allow you to edit Facility, Primary and/or Secondary Intervention Modes.

Click Save BackgroundInformation

Facility or Intervention Mode Edited


Period

Edit FCM Ratings

Click Add or ChangeInitial FCMs

Edit FCM Ratings 2

Drop down menus allow you to edit or add Initial FCM Ratings.

Click Save Initial FCM Ratings

FCM Ratings Edited


Period

Edit Priority Ratings

Click Change InitialPriority Ratings

Edit Priority Ratings 2

Drop down menus allow you to edit Initial Priority Ratingsand Primary Concomitant Factor.

Click Save Initial Priority Ratings

Priority Ratings Edited


Period

Transferring an Individual

You may transfer all the information on an individual to another speech-language pathologist who is registered as a clinician on the Manitoba Speech-Language Pathology Outcomes Measure web site. This section provides directions for:

- Transferring an Individual- Retracting the Transfer of an Individual- Accepting / Declining a Transfer

Transferring an Individual

Transfer Individual

You may transfer all the information on an individual to another speech-language pathologistregistered as a clinician on the Manitoba Speech-Language Pathology Outcomes Measure web site.



the individual to transfer.

Transfer Individual 2

Click Transfer Individual

NOTE: To transfer an individual to another speech-language pathologist you must know the receiving speech-language pathologist’s username. NOTE: To transfer an individual, all treatment periods must be finalized.

In the list of individuals, find the individual whom you want to transfer.

Transfer Individual 3

Enter the receiving SLP’s Username

Verify Username

Click Transfer Individual

Individual Transferred

Click View Transfer List.

NOTE: The transfer of an individual is complete when the recipient accepts the transfer.

Transfer List

This page displays a list of the individuals you have transferred to other clinicians and a list of the individuals transferred to you. The individuals are sorted with the mostrecent transfer listed last.

Review the information for accuracy.

You may at this time:

1. Retract a transfer that you have made to another clinician.

2. Accept a transfer that you have received from another clinician.

3. Return to another menu on the left navigation bar.

Transfer List 2

The Individual Transfer List may also be accessed from the opening screen on the web site.

Click Individual Transfer List on the navigation bar or in

the highlighted words below to view a list of transfers.

Retracting a Transfer

Retracting a Transfer

Retract a Transfer

The Individual Transfer List may be accessed from the opening screen on the web site.



Retract 2

This page displays a list of the individuals you have transferred to other clinicians and a list of the individuals transferred to you. The individuals are sorted with the mostrecent transfer listed last.

If an error has occurred in transferring an individual

Click Retract

NOTE: - The transfer of an individual will not be complete until the recipient accepts the transfer. - Once the receiving SLP has accepted the individual you are no longer able to retract.

Review the information for accuracy.

You may at this time:

1. Retract a transfer that you have made to another clinician.

2. Accept a transfer that you have received from another clinician.

Retract 3

A small screen will appear asking you to verify that you would like to retract this transfer.

Click OK

Retract 4

The transfer of this individual has been retracted or cancelled.

Accepting / Declining a Transfer

Accepting / Declining a Transfer

When an individual is transferred to you from another SLP, you will receive an automaticemail notification.

Log in to the Manitoba Speech-Language Pathology Outcomes Measure web site to view the transfer.

Accept/Decline Transfer

Accept/Decline 2

The Individual Transfer List may be accessed from the opening screen on the web site.



Accept/Decline 3

Accept or DeclineIndividual

Accepting Transfer

Click AcceptIndividual

Accepting Transfer 2

Click Accept Transfer

You may use the samecode or insert a new

code for the individual


Click View Treatment

History


This Treatment History page will display the Identifying Information and a summary of theTreatment Periods previously entered for the individual you have accepted.


Click View Treatment Period

Details

At this point, you may either:

1. Continue to base a new treatment period on this information. You will need to editinformation such as Facility, Intervention Modes, FCM Ratings and Priority Ratings.

2. Return to a menu on the left navigation bar.

Declining Transfer

Click DeclineIndividual

Declining Transfer 2

An automatic email will be sent to the SLP sending the transfer indicating that the transfer has been declined.

Click OK

Declining Transfer 3

This individual’s data remains with the sending SLP.

Deleting an Individual

You may delete an individual from the Manitoba Speech-Language Pathology Outcomes Measure database if:

1. you have entered an individual in error;2. the individual does not have a treatment period recorded. If

you have a treatment period recorded, you must delete the treatment period(s) before you will be allowed to delete the individual.

This section provides directions for:

-Deleting an Individual-Deleting Treatment Data

WARNING You should only delete an individual if you created them in error. The databaseof the Manitoba Speech-Language Pathology Outcomes Measure will be used longitudinallyto generate statistical reports for the field of Speech-Language Pathology. The cumulative database will be used to generate reports on trends and changes in the field of Speech-Language Pathology. It is essential that individuals be maintained on the database unless they have been created in error.

Deleting an Individual

Delete an Individual

WARNING You should only delete an individual if you created them in error. The databaseof the Manitoba Speech-Language Pathology Outcomes Measure will be used longitudinallyto generate statistical reports for the field of Speech-Language Pathology. The cumulative database will be used to generate reports on trends and changes in the field of Speech-Language Pathology. It is essential that individual be maintained on the database unless they have been created in error.



the individual you want to delete

Delete an Individual 2

Click View Treatment History

In the list of individuals, find the individual you want to delete.You may delete an individual if:

1. you have entered the individual in error;2. the individual does not have a treatment period recorded.

If you have a treatment period recorded, you must delete the treatment period(s) before you will be allowed to delete the individual.

WARNING You should only delete an individual if you created them in error. The databaseof the Manitoba Speech-Language Pathology Outcomes Measure will be used longitudinallyto generate statistical reports for the field of Speech-Language Pathology. The cumulative

database will be used to generate reports on trends and changes in the field of Speech Language Pathology. It is essential that individual be maintained on the database

unless they have been created in error.


Click RemoveTreatment Period

You should only delete a treatment period if you created it in error.

This page displays the Identifying Information for the individual you have chosen and a summary of the treatment period(s) you have entered.

You may delete a Treatment Period if it was created in error. The Identifying Information will be maintained.

Review the Treatment Period(s) for this individual

-If the information is incorrect, you may edit rather than delete. Click View Treatment Period Details.

-If the information is correct and you do not wish to delete the treatment period, exit the page by choosing another page from the left navigation bar. The deletion will not proceed.


Click Delete thisTreatment Period

Review the Treatment Period(s) for this individual

-If the information is incorrect, you may edit rather than delete. See Updating/Changing Information.


You should only delete a treatment period if you created it in error.



Period


Click RemoveIndividual





WARNING The individual will be permanently removed from the Manitoba Speech Language Pathology Outcomes Measure database.

Click Delete the individual

Review the Identifying Information for this individual.

-If the information is incorrect, you may edit rather than delete. See Updating/Changing Information.





Reports

Reports

Generating Reports

Standard Reports: Generated automatically based on your caseload data entry.Additional Reports: Generated by selecting specific report criteria.

You are able to generate a number of standard reports

using the navigation bar.

You are able to generate a number of specific reports

regarding your caseload using the navigation bar.

For all reports:-“Totals for Speech-Language Pathologist” refers to the total number of FCM areas scored.-“Clinician Caseload” refers to the number of individuals on your caseload.-“Totals for Manitoba” refers to the total number of FCM areas scored provincially. -“Manitoba Caseload” refers to the number of individuals on the provincial caseload.

Caseload Summary by FCM & Severity

Click Caseload Summary by FCM and Severity

The report, Caseload Summary by FCM and Severity, is a chart describing your caseload based on FCM Ratings you have entered.

- Severity levels are listed on the left margin.- FCM categories are listed across the top.

Your specific caseload totals are provided along with data for the entire province.

Caseload by FCM & Severity 2

The individual is receiving intervention in Articulation/ Phonology and at the time of the report the severity recorded is 3 or Moderate.

This report indicates that, for the Statistical Report Year Sept. 1, 2003 to Aug. 31, 2004, you have a total caseload of 1.

The report will show only those individuals for whom you have entered at least Initial Treatment Period Data.


Total number of individuals on your caseload for each Severity Level will be indicated down the column titled “Totals”.

Total number of individuals on your caseload for each Functional CommunicationMeasure will be indicated across the row titled “Totals for (Your Name)”.


The number of individuals receiving intervention in each Functional Communication area is indicated across the line titled “Totals for Manitoba”.

The report indicates that, for the Statistical Report Year Sept. 1, 2003 to Aug. 31, 2004, the “Manitoba Caseload” is 309 individuals. 309 individuals have been entered on the Manitoba Speech-Language Pathology Outcomes Measure web site.

The 309 individuals are receiving intervention in a total of 677 different Functional Communication areas.


Caseload Summary by Age

Click Caseload Summary by Age

Caseload Summary by Age 2

The report, Caseload Summary by Age, is a chart describing your caseload basedon Identifying Information and FCM Ratings you have entered.

- Ages are listed on the left margin.- FCM categories are listed across the top.



The individual is receiving intervention in Articulation/ Phonology and at the time of the report the individual is 10 years of age.

This report indicates that, for the Statistical Report year Sept. 1, 2003 to Aug. 31, 2004,you have a total caseload of 1.

The report will show only those individuals for whom you have entered at least InitialTreatment Period Data.


Total number of individuals on your caseload for each Age group will be indicated down the column titled “Totals”.

Total number of individuals on your caseload for each Functional Communication Measure will be indicated across the row titled “Totals for (Your Name)”.


The number of individuals receiving intervention in each Functional Communication area is indicated across the line titled “Totals for Manitoba”.

The report indicates that, for the Statistical Report Year Sept. 1, 2003 to Aug. 31, 2004, the “Manitoba Caseload” is 309 individuals. 309 individuals have been entered on the Manitoba Speech-Language Pathology Outcomes Measure web site.


Outcomes Summary by FCM

Click Outcomes Summaryby FCM

The report, Outcomes Summary by FCM, is a chart describing your Outcomescalculated from the Initial and Final FCM Ratings you have entered.

- FCM categories are listed on the left margin.- Outcomes are listed across the top.

Outcomes are presented in terms of the percentage of individuals who have demonstrated change in their FCM Rating. - Improved – The FCM rating has improved one or more levels. - Deteriorated – The FCM Rating has deteriorated one or more levels. - Same – There has not been sufficient functional change to alter FCM rating.


Outcomes Summary by FCM 2

The individual received intervention in Articulation/ Phonology and at the time of the report the individual had improved by at least one Functional Communication Level.

100% of the individuals receiving intervention in Articulation/ Phonology Improved.


The report will show only those individuals for whom you have entered Initial and FinalFCM Ratings.


Total number of individuals on your caseload for each Functional Communicationarea will be indicated down the column titled “Totals”.

The Outcomes for your total caseload will be presented in percentages Improved, Deteriorated or Same across the row titled “Totals for (Your Name)”.


The Outcomes for the Manitoba Caseload will be presented in percentages Improved,Deteriorated or Same across the row titled “Totals for Manitoba”.

The report indicates that, for the Statistical Report Year Sept. 1, 2003 to Aug. 31, 2004, the “Manitoba Caseload” is 24 individuals. 24 individuals have Initial and Final FCMRatings entered on the Manitoba Speech-Language Pathology Outcomes Measure web site.



Outcomes and Priority Summary

Click Outcomes and PrioritySummary

Outcomes and Priority Summary 2

The report, Outcomes and Priority Summary, is a chart describing the Outcomes calculated from the Initial and Final FCM Ratings you have entered and the Priority Classifications based on the Final Priority Ratings you have entered.

-Ages are listed on the left margin. . -Outcomes and Priority Classifications are listed across the top.

Outcomes are presented in terms of the percentage of individuals who have demonstrated change in their FCM Rating. - Improved – The FCM rating has improved one or more levels. - Deteriorated – The FCM Rating has deteriorated one or more levels. - Same – There has not been sufficient functional change to alter FCM rating.




The report will show only those individuals for whom you have entered Initial and FinalFCM and Priority Ratings.


This individual, aged 10 years, at the time of this report, had improved at least oneFunctional Communication Level.

The individual has a Priority Classification of 3rd.


Total number of individuals on your caseload for each Age Group will be indicateddown the column titled “Total Cases”.

100% of the individuals aged 10 years Improved.

100% of the individuals aged 10 years have a Priority Classification of 3rd.


The Priority Classifications for your total caseload will be presented in percentages 1st,2nd, or 3rd across the row titled “Totals for (Your Name)”.

The Outcomes for your total caseload will be presented in percentages Improved, Deteriorated or Same across the row titled “Totals for (Your Name)”.


The Outcomes for the Manitoba Caseload will be presented in percentages Improved,Deteriorated or Same across the row titled “Totals for Manitoba”.

The Priority Classifications for the Manitoba Caseload will be presented in percentages1st, 2nd, or 3rd across the row titled “Totals for Manitoba”.

The report indicates that, for the Statistical Report Year Sept. 1, 2003 to Aug. 31, 2004, the “Manitoba Caseload” is 24 individuals. 24 individuals have Initial and Final FCMand Priority Ratings entered on the Manitoba Speech-Language Pathology Outcomes Measure web site.


Additional Reports

Click Additional Reports

Additional Reports 2

Additional Reports allows you to generate customized reports regarding your caseload. Reports can be generated by any data entry field such as provider, mode, motivation, age, sex, concomitant condition, school, etc. Results can also be customized for specific time periods.

For additional information on these reports, please contact Leslie Goerzen by telephone at 945-0943 or by email at [email protected].

Implementation Manual

Implementation Manual

Implementation Manual 2

ClickImplementation Manual

Implementation Manual 3

You may view or print the entire manual or sections of the manual. The documents on theManitoba Speech-Language Pathology Outcomes Measure Web Site require Adobe Acrobat to open. If you require a recent version of Adobe Acrobat Reader click on the image on theweb site.

For easy reference, you can minimize a section of the manual and access this informationwhile you are entering treatment data.

Personal Profile

Personal Profile

Personal Profile 2

ClickPersonal Profile

Personal Profile 3

Click Change Profile to change your login information or contact

information.

Click Change Password to change your password.

Your personal profile will

appear here.

Changing Profile

Click Change Profile


appear here.

Changing Profile 2

Change necessary informationand Click Save Personal Details

Changing Profile 3

Click here to review your new Personal Profile.

Changing Password

Click Change Password.

NOTE:

If you can’t remember your password, please contact Lydia Loboda by telephone at 945-8904 or by email at [email protected].


appear here.

Changing Password 2

Enter Old Password, New Password and

Verify New Password.

Click Save Password.

Password Changed

Manitoba Speech-Language Pathology Outcomes Measure A Clinician’s Step by Step Guide to Navigating...

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Transcript of Manitoba Speech-Language Pathology Outcomes Measure A Clinician’s Step by Step Guide to Navigating...