Managing Your Managing Your Time & EnergyTime & EnergyHow to Get the Most of

Everyday Through

Planning, Executing &

Creating Good Habits

Do You Wish…0… there were more hours in the day?0… you had more time to spend with your family

and friends?0… you had time to work out?0… you could lose those extra pounds?0… you could take your business to the next level?0… you could focus on the things that really have

meaning in your life?0… you had more time for personal growth?0… you could stop running on random?

Making Your Wishes Come True

0 Making the most of every day0 Living your Ideal Average Day0 Why is it important/beneficial to track your

time?0 What can you accomplish through tracking?0 Does it really work?

“Organizations are demanding ever-higher performance from their workforces. People are

trying to comply, but the usual method—putting in longer hours—has backfired.

They’re getting exhausted, disengaged, and sick. And they’re defecting to healthier job

environments.

Longer days at the office don’t work because time is a limited resource. But personal energy is renewable. By fostering deceptively simple rituals that help employees regularly replenish

their energy, organizations build workers’ physical, emotional, and mental resilience.”

4 Dimensions of Personal Energy

0 Physical Energy – The Body0 Emotional Energy – Quality of Energy0 Mental Energy – The Focus of Energy0 Spiritual Energy – Meaning & Purpose

Don’t Let Yourself Head for an Energy Crisis!

Take the Quiz to Learn About Your Energy Management Skills

The 4-Hour Work Week0Tim Ferris0The blueprint to living your dream… it all starts with a

plan.0Definition – Elimination – Automation – Liberation0Lifestyle Design – create freedom of time and place

and use both any way you want.

Dr. Ned Hallowell0Live a Better Life.0One of the foremost experts in ADHD0 In his book Human Moments: How to Find

Meaning and Love in your Everyday Life he outlines the basic ingredients to a happy life:

“To relish the full pleasure of these connections, we have to delve deeply into them and make the most of them. We have

to nourish them so they become as strong as they possibly can be. But how? It is one

thing to say it, another to do it.”

DR Ned Hallowell

0 “Crazy busy” – book featured on Oprah 0#1 trainer on ADD and ADHD 0Turned ADD and ADHD into successes

Background

0ADD 0 is not a deficiet/not a disorder 0 it’s a trait,

0ADD Negatives 0 Problems with organization0 Paperwork follow thru procedure

0ADD gifts 0 Creativity, energy, take risks 0 Ability to think outside the box

Help other NOT be crazy busy

0Take mental capabilities and turn into their strategic advantage

0Amazing people have ADD and have changed the world

.75 best friends

0Even though we are more connected its all superficial 0Connection is important because0People who have connection are more successful 0More people are bowling than ever before but they

are bowling alone 0People who are not connected

0 Die younger, less happy, less healthy, achieve at a much lower level

Book Reco

0 “Social intelligence” – Daniel Goldman 0 Our brains are made to grow and evolve around others

One or two close friends

0Close alley 0One key assistant 0One key alley 0One close relationship 0Successful people always have someone who they can

share their ideas with 0Go deep with a few people

7 steps to help people deal with crazy busy

0 Overstretched, overbooked and about to snap 0 More to do than time to do it 0 Quality of things they accomplish is less b/c the number of things they have to accomplish is way too

many 0 Need to develop new habits 0 People are addicted to being crazy busy

0 Adrenaline rush 0 Speed is the form of ecstacy that technology has bestowed on modern man 0 Performance is tremendously impaired when you are crazy busy 0 We love it b/c it gives us a rush 0 Addicted to your struggle 0 Beginner says “Give me some techniques”0 Master says “Give me the fundamentals” 0 Change something, installs a healthy routine it can double your effectiveness

Step 1

1. Protect and use your morning burst 0 Most fresh, most clear, tackle the biggest problem 0 Most people waste the burst, check their email and they

are pissed off 0 The 15-20 minutes when you are at your best 0 Do the most important thing 1st 0 Whenever you ae at your best mentally 0 Don’t take calls, don’t check email, 0 this is the time to “think”

Computer OCD loop – Dean Jackson – screen sucking

0 Check email 0 Check 2nd email 0 Check 3rd email 0 Check sales stats 0 Check closings 0 Surf the web 0 Turn on radio 0 One hour later they are still there checking internet 0 Check 3 blogs / websites you normally read 0 Then back and check to checking the 1st email0 Hamster wheel with an on ramp with no off ramp0 We don’t want to do hard work, we are avoiding the important projects 0 Then you think you are actually working

Step 2 2. Refuse to rush

0 Why do we all feel like we have to 0 The most frequently changed part in an elevator is the “close door” button 0 Multi tasking is not good

0 But we get off on it 0 In order to do something well you must “think” 0 Thinking advances your business 0 I’m not going to rush to my own destruction 0 Come up with a strategy, don’t just do whatever 0 We are all awake but we are asleep 0 There is no consciousness to what you are doing 0 Get more significant work done 0 Make sure you know who’s in charge – you are in charge

Step 3 = EYES, stabilizes your mood

0 Exercise – daily physical exercise 0 Happier, healthier,

0 Yoga0 Any meditative practice, prayer,

0 Eating 0 Good breakfast to start the day 0 Fish oil, 0 Low Sugar - FDA reco = 15 grams per day 0 Low Carbs – FDA reco = 6 servings of 20 grams per day

0 Sleep 0 8 hours, enough sleep is that amount that you get up and awake

without an alarm clock

Step 4 – Turn It Off (T.I.O.) 0 Recreate boundaries 0 Close door 0 Turn off cel when with family and friends 0 Turn off email when doing important work 0 Selectively turn off digital products

0 Radio, tv, email, ipod, ipad, computer, texting, skype0 You are in charge not when you are a slave to incoming

distractions 0 Create a technology free zone 0 Data overload is not good for you

“Continual Partial Attention”

0People are paying continuous partial attention 0No one really pays attention to just one thing 0This is a bad way to live 0You won’t achieve at the highest level 0Schedule your interruptions

0 Random inbound calls 0 Plus email 0 Its more about “you are in control”

Step 5 – pattern, planning and rhythm

0 Schedule your recurring actions0 Taking out garbage, dry cleaners, haircuts,

0 Reduce the number of decision points in your day so you can use more time for creativity 0 Rhythm – set up so your consceous attention can be used creative thinking 0 So the drab stuff is on autopilot 0 Its not about the planning its about what it does for you – it frees you up to think and do important work0 THOMAS WATSON – IBM – “think” 0 Shifting from one topic to another is very inefficient 0 YOU ARE YOUR HIGHEST LEVERAGE – you can make yourself better which gets the whole company moving faster 0 Highest leverage is in your thinking 0 Now where can you have such a high level of change in just refining or creating a thought 0 Create the conditions where though can happen 0 What you can preprogram is the time you have to think 0 Most people don’t do their best thinking at work 0 They do it in the shower – stand under a stream of water and free associate 0 Minimize the busy work and maximize the free roaming thought 0 Increase the chances of great thoughts to happen

Bill Philips

0 “I never had got a good idea by thinking about it” – Bill Philips

0 I just get into the flow of life and thoughts just come to me.

0That’s the nature of creativity

Step 6 - Cultivate lilly’s and avoid leaches

0 Lillys repay you 0 Cultivate you lilly’s 0 Projects and people you are excited about

0 Leaches suck life and energy out of you 0 Habit or guilt forces you to spend time on your leaches 0 There are graceful ways to get out 0 I just don’t have the time anymore so I have to limit my obligations 0 You become the people you hang out with 0 “The Portable Coach”

0 Eliminate tolerations and leaches and things that suck energy from us

Exercise to do

0Write down you five closest friends 0Write down there incomes 0Your income is exactly in the middle of those0You are the sum of the people you think about

Step 7 – Prioritize

0Post and Prioritize 0You can have nothing but lilly’s but you must decide

what matters most 0Do not go thru the year or the month or the day going

thru everything 0Do what matters most 0Prioritize

0 today and your future

My Priorities

0My Faith 0My Wife0My Kids 0My Business

Exercise

0Name the three things you want to get done each day and do it the night before

0Write them out 0Then do them the next day during your morning burst0Think it thru 0Reflexes are geared towards just doing

Example

0Using video 0 Find someone to produce high quality video 0 Find someone who can do it today

I’m high green

0 I’m an initiating Quick start 0 I improvise all the time 0 It seems like I know what I am doing but I don’t 0 I improvise plans, procedures

ADD and ADHD 0 Three Key Traits of ADD 0 Medical Model 0 Negatives

0 Distractability, Impulsivity, Hyperactivity 0 Positives

0 Turbo charged curiosity, creavitiy is impulsivity gone right, hyperactivity is super energy

0 Throw out the disorder model 0 Look at the treasures that are in these problematic traits

Do what you are good at

0 Do what you like 0 You will be far less distractable if you are doing what you

like 0 Marry the right person 0 Find the right job 0 Do what you like 0 Delegate what you are bad at and do what you like 0 Use your hyperactivity in a positive way

Channeling ADD

0Go see a good doctor 0Unwrap the gift

Exercise to take control

0Workbook with joe polish

The SREC Team Experience0 A challenge to the SREC staff. 0 It takes 3 weeks to create or change a habit.0 Week 1 – “Write down everything you do this

week.”0 Week 2 – “Using the Time Tracking tool, plan

out your entire week, from the time you wake up to the time you go to sleep.”

0 Week 3 – “Hold yourself accountable with an accountability partner!”

SREC’s Time Management Tool

Define Your Ideal Average Day

What Does The

Ideal Day Look

Like?

Schedule Your Week

Add Personal To Dos, Too!

0 Don’t forget that list of things you have to get to this week!

0 Write down what they are and add them into your schedule for the week.

How Does Your Day Compare To Your Ideal Average Day?

Step 1: Track your last day

0Write down everything you can remember from yesterday

0Minute by minute 0Hour by hour 0Write it all down

Step 2: Ideal Average Day

0Create your ideal average day 0What would you do on your ideal day when you still

have to work and still have obligations

Step 3: Track This Next Week

0Write down what you are doing all day every day for the next week

Step 4: Compare Ideal Avg day to “Real” day

0How do they compare 0Where are you wasting time 0What would you do different

Step 5: Schedule out your entire week in advance

0 Try to plan your next week according to your ideal average day0 Watch and see how much more efficient you are 0 Plan out everything

0 When do you get up0 What do you do0 Where do you go 0 What do you eat0 What do you read0 What do you learn0 What tasks are weekly repeats: Schedule those now

0 EX. Grocery shopping, Take out trash, Cut grass etc 0 When are you going to take breaks 0 When do you check email – 1 hour a day MAX

0 8AM – 15 MIN0 10:30 – 30 MIN 0 2:30 – 30 MIN 0 5PM – 15 MIN

Step 6: review your “planned week” vs. “Random weeks” 0How do they compare 0How is it better0More efficient 0Get more MEANINGFUL done0Take more breaks 0Less Emails 0Learn more, execute more and actually work less. 0End Result: Make More Money

Step 7: Get an accountability partner

0Share your schedule each night with someone0Review it at the end of each day 0Be accountable to someone else0Watch your effectiveness increase again.

The Analysis: Identify Your…

0 Opportunity to “gain” more time in your day.

0 “Time wasters.”0 Most productive times.0 Priorities.0 Revenue producing activities.0 Things you want to change.0 Opportunities for personal growth.

Start A New Habit Today… You’ll Be Amazed At The

Results!