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MANAGING YOUR RESEARCH DATA: PLANNING TO SHARE
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RESEARCH DATA MANAGEMENT TEAMUK DATA ARCHIVEUNIVERSITY OF ESSEX……………………………………………….…………………….
MANAGING YOUR RESEARCH DATA: PLANNING TO SHARE: WEBINAR FOR OPEN EXETER24 OCTOBER 2012
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UK DATA ARCHIVE
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QUESTIONS
HAVE YOU EVER SHARED YOUR DATA?
• SHOW OF HANDS
OR USED RESEARCH DATA YOU DID NOT COLECT YOURSELVES?
• SHOW OF HANDS
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AIMS OF THIS PRESENATATION
To indicate the key areas of MRD for researchers
• Supports:
• your own best practice and UK grant compliance
• your own department in handling data outputs from its staff
• guiding your students in up-to-date data handling techniques
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UK DATA ARCHIVE
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RESEARCH FUNDER POLICIES
• Research Councils UK Common Principles on Data Policy
“Publicly funded research data are a public good, produced in the public interest, that should be made openly available with as few restrictions as possible in a timely and responsible manner that does not harm intellectual property.”
• Data management planning and sharing required• Funded support services and infrastructure
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UK DATA ARCHIVE
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ESRC DATA MANAGEMENT PLAN
• Assessment of existing data
• Information on new data
• Quality assurance of data
• Back-up and security of data
• Expected difficulties in data sharing
• Copyright/ Intellectual Property Right
• Responsibilities
• Preparation of data for sharing and archiving
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QUESTION: DM PLANS
WHO HAS COMPLTED ONE OF THESE PLANS?
Let’s hear your own experience at the end
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UK DATA ARCHIVE
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THE LIFE OF RESEARCH DATA
A research ‘dataset’ has alonger lifespan than the research project that created it
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HOW TO MAKE YOUR DATA LIVE LONGER
Data can be used and re-used for future research, if they are:
• well documented• well managed• formally shared • preserved
Many institutions planning support for their data assets
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MORE PLANNING, BETTER DATA
• Plan data management early
• Assign roles and responsibilities in teams• Data capture and data entry• Designing consent• Checking and quality control• Storage of files• Security of data• Version controlling
• Implement and review data management throughout research
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KEY DATA MANAGEMENT INTERVENTION POINTS
Green and Gutmann, 2007
Sign off consent form
Agree data & metadata templates
Shared data sharing protocols
Licensing, terms and conditions for sharing, formal documentation
Data formats, data migration
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UK DATA ARCHIVE
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EXAMPLE: HEALTH AND SOCIAL CONSEQUENCES OF THE FOOT AND MOUTH DISEASE EPIDEMIC IN NORTH CUMBRIA, 2001-2003 (SN5407)
Transcripts andrecordings archived at UKDA (RTF, MP3)Catalogue record
createdUser guide
created
Data archiving discussed with
participants.Consent to archive
transcripts and recordings
obtained
Interviews transcribedDiaries transcribed
(MS Word)
Data re-used in study: ‘Assessment of
Knowledge Sources in Animal Disease
Control’
Transcripts and user guide
available from UKDA
Research designConsent for participation
& primary data useParticipants keep diaries
Interviews recorded
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EXAMPLE: WESSEX ARCHAEOLOGY METRIC PROJECT
Database preserved as Oracle database and
as CSV data by ADS, with additional context
information
Data deposited with Archaeology Data
Service
Data entered in MS Excel &
MS Access database
Data and info available for download from ADS
Metric animal bonedata from archaeological
sites in EnglandMeasurements & analyses of bone
fragments
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PLANNING: CONSENT
• Will you be collecting personal, confidential or sensitive information?
• Are you gaining informed consent for participation?
• Are you discussing data sharing with your respondents?
• Are you gaining consent from informants to share data beyond your research?
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QUALITATIVE STUDY
• Data listing provides an at-a-glance summary of data collection
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PLANNING: FORMATTING DATA
• Which data formats will you use? i.e. Word, MaxQDA, SPSS etc
• Will these data be available to use in 10 years time?
• What conventions will you use for transcribing audio data?
• Who will do the transcription?
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FIELDWORK FROM HELL
“I’m sorry but we had to blow up your laptop.”
“What….all my client case notes and testimony, writing, pictures, music and applications. Years of work. NO!!!! What?? Are you insane?? What were you thinking? THAT’S ALL MY WORK!?”
Source: Lilysussman’s Blog
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DATA INFERNO
• What if this was your university, your office?
Source: University of Southampton, School of Electronics and Computer ScienceSource: University of Southampton, School of Electronics and Computer Science
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PLANNING: BACK-UP STORAGE & SECURITY
• Are your files backed up regularly and are back-ups stored safely?
• What about precious data on a USB stick or other mobile storage device?
• How will you securely store personal or sensitive data?• digital and analogue?
• Do you need to keep secure all or just part of your data?
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ENCRYPTING DATA
• FREE TOOLS OUT THERE TO HELP
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CAN YOU UNDERSTAND/USE THESE DATA?
SrvMthdDraft.doc
SrvMthdFinal.doc
SrvMthdLastOne.doc
SrvMthdRealVersion.doc
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PLANNING: DOCUMENTATION
•Would someone else be able to understand your data?
•Do you have documentation which gives context to your data?
•How will you label and organize your data and files?
file naming – unique file names with date or version numbere.g. FoodInterview_1_draft; FoodInterview_1_final; BGHSurveyProcedures_00_04
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PLANNING: DATA SHARING & ACCESS
• What will happen to your data when you have completed your project?
• Who has access to which data during and after research? Who is versioning data?
• Are various access regulations needed?
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PLANNING: COPYRIGHT
• If you are purchasing or using data under license have you considered how that data will be shareable?
• Have you established who owns the copyright of your data?
• Might there be joint copyright?
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PLANNING: ANONYMISATION
• Do you need to anonymise data
• Remove identifying information or personal data?
• How might this be done and by whom?
• And when - during data entry or afterwards?
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SOME TOOLS AND RESOURCES
Best practice guidance on managing and sharing research data (online and published guide)
Tools• Data management checklist• Data management costing tool• Resources library
Enabling infrastructure and trust
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CONTACT
UK DATA ARCHIVEUNIVERSIY OF ESSEXWIVENHOE PARKCOLCHESTERESSEX CO4 3SQ
……………………….……………….T +44 (0)1206 872140E: [email protected]: www.data-archive.ac.uk……………………….………………..